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Microsoft Powerpoint 2002 manual

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Table of contents for the manual

  • Page 1

    Microsoft PowerPoint 2002 Reference Manual This class is designed to introduce you to basic PowerPoint terminology and tools, as well as intermediate and advan ced tasks. In this class, y ou will: • Understand basic PowerPoint 2002 terminology and features • Open, close, create, and save a presentation • Insert slides from other PowerPoint an[...]

  • Page 2

    Prepared by: Angela Sanderson Computer Training Coordinator Information & Telecommunications Services Prepared on: March 11, 2003[...]

  • Page 3

    Table of Contents Getting St arted ................................................................................................................ ............................ 1 PowerPoint Views ............................................................................................................... ............. 1 Customizing PowerP oint ..[...]

  • Page 4

    Microsoft PowerPoint 20 02 Page 1 Getting Started Whether you're trying to communicate i deas to a co-worker or an audience of 200 people, you can probably convey your message more effectively with v isual elements. With Microsoft PowerPoint 2002, you can combine text, graphics, audio, and video t o create presentations that express ideas clea[...]

  • Page 5

    Microsoft PowerPoint 20 02 Page 2 Customizing PowerPoint When PowerPoint is installed, your default working folder is C:My Documents . You are always taking a chance of losing your work when you s ave your work on your hard drive instead of on the network. When you change this default location t o a network folder, PowerPoint will use this fo lder[...]

  • Page 6

    Microsoft PowerPoint 20 02 Page 3 Creating a Presentation Creating a presentation in Micr osoft PowerPoint involves st arting with a basic design, adding new slides and content, choosing layouts, modifying slide design, and creating effects such as animated slide transitions. Whether you have a desi gn in mind or need guidance on creating a present[...]

  • Page 7

    Microsoft PowerPoint 20 02 Page 4 Adding Text in Normal View: To add text to the Slide, click in a text pl aceholder on the slide and start typing. If you have a few extra lines of text that do not fit in the placeholder, Po werPoint automatically tries to fit the text within the placeholder. NOTES: • Bullets appear automatically. • Press TAB t[...]

  • Page 8

    Microsoft PowerPoint 20 02 Page 5 Importing Text from an Existing Outline You can repeat the above steps for each new sl ide you want, or you can insert text based on an outline saved as a Microsoft Word (.doc ), Rich Text (.rtf), or plain text (.txt) document. When you insert a Word or Rich Text Format document , PowerPoint creates an outline stru[...]

  • Page 9

    Microsoft PowerPoint 20 02 Page 6 Working with Text & Bullets About Placeholders Text and objects on slides ar e located in placeholders. Pl aceholders are boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes ho ld title and body text or objects such as ch arts, tables, and pictures. You c an format, move, [...]

  • Page 10

    Microsoft PowerPoint 20 02 Page 7 Change capitalization: 1. Select the text you want to change. 2. Click the Format menu, and then click Change Case . 3. Click the option you want, and click OK . To change line spacing: 1. Click the placeholder with t he text you want to change. 2. Click the Format menu, and click Line Spacing . 3. Specify your opt[...]

  • Page 11

    Microsoft PowerPoint 20 02 Page 8 To change the size, color, and appearance of bullets: Bullets appear automatically when you choose m any of the layouts. You may also change or remove them. To do that: 1. Click the placeholder with the bullets you want to change. 2. Click the Format menu, and then click Bullets and Numbering . 3. Click the Bullete[...]

  • Page 12

    Microsoft PowerPoint 20 02 Page 9 Checking Spelling PowerPoint comes with a dictionary of comm only used words that is used when you check spelling. Wavy underlines indicate possibl e spelling errors. Correct errors as you type or when you finish your presentation, and add correctly spelled words to a custom dictionary. To check spelling: • Run t[...]

  • Page 13

    Microsoft PowerPoint 20 02 Page 10 Changing Slide Design and Layout Once you’ve finished the basic content of your slide show, you can begin to further enhance your presentation by choosing a design and layout. You can give your presentation a consistent appearance using the many built -in tools in PowerPoint. Using Design Templates PowerPoint co[...]

  • Page 14

    Microsoft PowerPoint 20 02 Page 11 Changing the Slide Background You can change the background color or background design on slides, notes, and handouts. Changing the background is useful if you just want a simple shade or textur e for a slide background and not all the other design elements in a design template. Or, you might want to change the ba[...]

  • Page 15

    Microsoft PowerPoint 20 02 Page 12 Modifying Slide Layout You can give a presentation a c onsistent look by applying la youts that arrange text and visual elements in similar locations from slide to slide. You can also use different layouts to more effectively present specific types of information. Change the layout of a single slide: 1. Click the [...]

  • Page 16

    Microsoft PowerPoint 20 02 Page 13 Using Charts and Tables When preparing a presentation, you can help the audience better understand your message by using tables, charts, and graphs to illustrate and organize your data. With PowerPoint, you can enter or import data as you create a variety of graphical elements that will help viewers follow along. [...]

  • Page 17

    Microsoft PowerPoint 20 02 Page 14 Adding Organization Charts Organization charts are often used to illust rate hierarchical relationships within an organization. When you click the Insert Diagram or Organization Chart button to create a new chart, the Organization Chart toolbar is displayed with special commands to help you create an organization [...]

  • Page 18

    Microsoft PowerPoint 20 02 Page 15 Adding & Working with Visual Elements Like a well-designed magazin e advertisement, a presentati on will more easily grab an audience’s attention if it includes visually appealing elements to illustrate concepts. Using PowerPoint, you can add a variety of images and sty lized text that you can customize to f[...]

  • Page 19

    Microsoft PowerPoint 20 02 Page 16 Adding AutoShape Objects When you need to illustrate info rmation in a presentation, you can do so efficiently by using the ready-made shapes av ailable in PowerPoint. Auto Shapes are organized by types, such as lines, arrows, and flowch art elements. You can insert, format, and arrange the shapes to suit your nee[...]

  • Page 20

    Microsoft PowerPoint 20 02 Page 17 Adding WordArt If you want to enhance a presentation with text that captures the a udience's attention, you can insert stylized text objects called WordArt. To insert WordArt: 1. On the Drawing toolbar, click Insert WordArt . 2. Click the WordArt effect you want, and then click OK . 3. In the Edit WordArt Tex[...]

  • Page 21

    Microsoft PowerPoint 20 02 Page 18 Animations & Transitions Moderation is the key when adding special e ffects to your presentation. You want the effects you use — such as animations and tr ansitions — to emphas ize your points, not draw the audience’s attention to the effects themselves. Adding Slide Transitions Transitions are special e[...]

  • Page 22

    Microsoft PowerPoint 20 02 Page 19 Printing a Presentation Providing handouts to your audience is a good way to ensure the information you want them to understand is available to them ev en after the presentat ion is over. You can also print slides for you to use during your presentation, or even as transparencies to display using an overhead proje[...]

  • Page 23

    Microsoft PowerPoint 20 02 Page 20 Delivering a Presentation Microsoft PowerPoint gives y ou many ways to deliver your presentation, including on- screen, online, overhead transparencies, paper printouts, and 35mm slides. Packaging a Presentation When you want to run a presentation on another computer, use the Pack and Go Wizard to put all the requ[...]

  • Page 24

    Microsoft PowerPoint 20 02 Page 21 Hiding a Slide You can hide slides you choose not to show using either of the following methods: • In Normal View, Outline View, or Slide View, select the s lide you want to hide, then click Slide Show / Hide Slide • In Slide Sorter view, select the s lide you want to hide, then click the Hide Slide button (a [...]

  • Page 25

    Microsoft PowerPoint 20 02 Page 22 Your task is to create a PowerP oint presentation detailing y our favorite vacation. This could be a business trip, a family vacation, or even a vacation you hope to take one day. Be sure your presentation consists of, at least : • 1 title slide • 5 content slides • Notes on all slides • A table, chart, an[...]