Panasonic KX-FT901BX manual

Thank y ou f or purc hasing a P anasonic f ax machine. Please re ad these operati ng inst ru ction s before using the u nit and sav e f or future ref e rence. Facsimile with Digital Answering System Operating Instructions Model No. KX-FT907BX KX-FT907 Personal Facsimile Model No. KX-FT901BX Model No. KX-FT903BX F T - 901 - 903 - 907 B X . PDF Page [...]

T able of Content s 2 1. Table of Contents 1. Installa tion and Quic k Star t Installa tion 1.1 Included accessories .......................... 4 1.2 Accessor y inf or mation ........................ 4 1.3 Connections ....................................... 5 1.4 Recording paper ................................. 6 Quick St art 1.5 F ax sending / Co[...]

T able of Contents 3 10.Help Err or Messages 10.1 Error messages – Repor ts ............... 51 10.2 Error messages – Di splay ................ 51 T r oubl eshooti ng 10.3 When a function does not work, check here .................................................. 53 Jams 10.4 Recording paper jams ...................... 55 10.5 Document jams –[...]

4 1. Installation and Quick St ar t 1 In stall atio n and Qu ick S tart 1.1 Inc lu ded accessories Note: L If any items ar e missing or damaged, contact the place of purchase. L Sav e the original car ton and packing materials f or future shipping and transpor tation of the unit. 1.2 Accessor y information Note: L Use only the included or specified[...]

5 1. Installation a nd Quick Start 1.3 Connectio ns 1 Handset cord L The longer , uncoiled end shoul d be c onnected to the unit. 2 T elephone line cord L Connect to the single telephone li ne jack. 3 Pow e r c o r d L Connect to the pow er outlet (220 V – 240 V , 50/60 Hz). 4 P aper stack er ( KX-FT903/KX-FT907 only) L The paper stack er may not[...]

6 1. Installation and Quick St ar t 1.4 Recording paper A Open the cov er by pressing the cov er open button ( 1 ). B Install the recording paper . C Inser t the leading edge of the paper into the opening abov e the ther mal head ( 1 ). D Pull the paper out of the unit. L Make s ur e that there is no slack in the paper roll. E Close the cov er secu[...]

7 1. Installation a nd Quick Start Quick Sta rt 1.5 F ax se nding / C opying A Open the document f eeder tray . B Adjust the document guides ( 1 ), and inser t the document F ACE DO WN. C T o sen d a fax: Dial the f ax number and press { FA X / S TA R T } . T o make a copy: Press { COPY } . L F or fur ther details to send a fax, see page 27. F or f[...]

8 1. Installation and Quick St ar t 1.7 Answering device (KX- FT907 only) 1.7.1 Recording y our own greeting message A Press { RECORD } 2 times. B Press { FA X / S TA R T } . C Speak clearly about 20 cm aw ay fr om { MIC } , for up to 16 s ec onds. D T o stop recording, press { ST OP } . L F or fur ther details, see page 40. 1.7.2 Listening to reco[...]

9 1. Installation a nd Quick Start 1.8 Help f unction The unit contains helpful inf ormation which can be printed for quic k reference. How to set up: How to progr am your unit. Directory: How to use the one-touch dial f eature and navigato r director y . Au to answer: Explanation of the auto ans wer setting. Caller ID: How to use the Caller ID f e[...]

2. Important Informa tion 10 2 Important Informatio n Important Instruct ions 2.1 Impor tant safety instructions When using this unit, basic saf ety precautions should alwa ys be f ollowed to reduce the risk of fire, electric shoc k, or personal injur y . 1. Read and understand all instructions. 2. F ollow all w ar nings and instructions marked on [...]

2. Important Information 11 2.2 For best p erf or mance En vironment L K eep the unit aw ay from electrical noise generating de vices, such as fluorescent lamps and motors. L The unit should be k ept free from dust, high temperature and vibration. L The unit should not be e xposed to direct sunlight. L Do not place hea vy objects on top of the unit[...]

3. Prep aration 12 3 Preparatio n 3.1 Location of con tr ols * The pictured model is KX - FT903. A GH J IK L MN O Q R S T W V KX-FT901 KX-FT903 A BC D E F G H J IK L MN O P R S T W V U KX-FT907 FT-901-903-907BX.b ook Page 12 Monday, March 29, 2004 10:03 AM[...]

3. P rep ara tio n 13 A { TO N E } L T o change from pulse to tone temporarily during dialling when y our line has rotary pulse services. B { SLO W } (KX-FT907 only) L T o slow down message pla yback (page 42). C { QUICK } (KX-FT 907 only) L T o speed up message playbac k (page 42). D { PLA Y MESSA GES } (KX-FT907 only) L T o play messages (pag e 4[...]

3. Prep aration 14 Volu me 3.3 Adjus ting v olu me Ringer volume 4 le vels (high/medium/lo w/off) are av ailable. While the unit is idle , press {A} or {B} . L If any documents are in the docum ent entrance, y ou cannot adjust the vol ume. Confirm that there are no documents in the entrance. T o turn the ringer OFF 1. Press {B } repeatedly to displ[...]

3. P rep ara tio n 15 Note: L The other par ty ’ s fax mac hine will pr int the date and time on each page you s end according to your unit ’ s date and time setting. L The accuracy of the cloc k is approximately ± 60 seconds a month. T o c orrect a mistake Press {<} or {>} to mov e the c ursor to the incorrect number , and mak e the cor[...]

3. Prep aration 16 Note: L T o enter another character located on the same number ke y , press {>} to move the cursor to the next space . T o enter your logo Example: “ BILL ” 1. Press { 2 } 2 times. LOGO= B 2. Press { 4 } 3 times. LOGO=B I 3. Press { 5 } 3 times. LOGO=B IL 4. Press {> } to mov e the cursor to the next space and press { 5[...]

3. P rep ara tio n 17 3.6 Y our fax numb er 1 Press { MENU } . SYSTEM SET UP 2 Press { SET } . PRESS[ () ]&[SET ] 3 Press {<} or {>} repeatedly to dis play the followin g. YOUR F AX NO. 4 Press { SET } . L The underbar shows the position of the cursor . NO.= 5 Enter your f ax number , up to 20 digits . Example: NO.= 1234567 6 Press { SET [...]

4. T elephon e 18 4 Telephone Automatic Dialli n g 4.1 Storing names an d telephone numbers f or th e one-touch dial feature and navigator directory F or rapid access to frequently dialled numbers, the unit provides the one-touch dial feature (22 items) and nav igator director y (100 items). L Y ou can also send f axes us ing the one-touch dial f e[...]

4. T e lephone 19 T o c orrect a mistake Press {<} or {>} to mov e the c ursor to the incorrect character/number , and then make the corre ction. T o d elete a character/numb er Press {<} or {>} to mov e the c ursor to the character/number y ou want to delete, and press { ST OP } . L T o erase all of the characters/numbers, press and ho[...]

4. T elephon e 20 4.2 Making phone calls usin g the one -touc h dial feature and navigator dir e cto r y Bef ore using this f eatur e, store the desired names and telephone numbers for the one-touch dial f eature and navigator directory (page 18). 4.2.1 Using the one-to uch dial feature 1 Press { MONITOR } (KX- FT901/KX- FT903)/ { DIGIT AL SP-PHONE[...]

4. T e lephone 21 Recording 4.3 Recording a telephon e con ver satio n (KX-FT907 onl y) Y ou can record a telephone con versation. This conv ersation can be pla yed bac k later , either directly (page 41) or remotely (page 43). 1 During a telephone conv ersation, press { RECORD } . L “ 2WAY RE CORDI NG ” will be displa yed. 2 T o stop recording[...]

4. T elephon e 22 “ PRIVATE CAL LER ” : The caller requested not to send caller inf or mation. “ LONG DIST ANCE ” : The caller made a long distance call . T o c onfirm caller information using the Caller ID lis t – T o pr int manually , see page 59. – T o pr int automatically after e very 20 new calls, activ ate feature #26 (page 48). 4[...]

4. T e lephone 23 L The time of the call cannot be displ ayed. T o confir m the time of the call, print the C aller ID list (page 59). Display while viewing L When the unit could not receiv e a name, the disp lay will sh ow “ NO NAM E RCVD ” . L When no calls ha ve been receiv ed, the disp lay will sh ow “ NO CA LLER DATA ” . T o sto p view[...]

4. T elephon e 24 4.6 Storing caller inf o rmation for the one- touch dial feature and navigator directory Impor tant: L This feature is not av ailable in the follo wing cases. – The telephon e number includes data other than numb ers (i.e., * or #). – The caller information does not include a telephone number . 1 Press { SEARCH } . 2 Press {A}[...]

4. T e lephone 25 Dial Lock 4.7 Setting the dia l lock feature Dial loc k feature allo ws you to pre vent others from making calls. During the setting procedure of this feature; – you m us t store a PIN (P ersonal Identification Number). This PIN is required when turning OFF dial lock . – you m ust store at least one telephone number f or emerg[...]

4. T elephon e 26 Voice Con tact 4.8 T alking to the other par ty afte r fax transmission or reception Y ou can talk to the other par ty after sending or recei ving a f ax (v oice cont act feature) . This wi ll sav e the added expe nse and time of making another call. Impor tant: L This feature can be used only if the other party ’ s fax machine [...]

5. F ax 27 5F ax Sending Faxes 5.1 Sendin g a fax ma nuall y 1 Open the document f eeder tray ( 1 ). 2 Adjust the width o f the document guides ( 2 ) to fit the actual size of the doc ument. 3 Inser t the document (up to 10 pages) F A CE DO WN until the unit grasps the document and a single beep is heard. L If the document guides are not adjusted t[...]

5. F ax 28 Maximum document size Effective scanning area L Shaded area will be scanned. Document weig ht L Single sheet: 45 g/m 2 to 90 g/m 2 L Multiple sheets: 60 g/m 2 to 80 g/m 2 Note: L Remov e clips, staples or other f asteners. L Do not send the f ollowing types of documents: (Make a cop y of the document and send the cop y .) – Chemically [...]

5. F ax 29 If y our unit does not send a fax L Confirm that you hav e entered the number correctly , and that the number is a f ax number . L Confirm that the other par ty ’ s f ax machine is ans wer ing by turning ON the connecting tone feature (f eature #76, page 50). 5.4 Br oadcast transmission (K X- FT903/KX-FT907 o nly) By storing one-touch [...]

5. F ax 30 7 Program items . Using stations 2 – 11: Press the desired station k ey . Using stations 12 – 22: Press { LOWER } , then press the desired station ke y . Using navigator director y: Press {A} or {B} repeatedly to display the desired item and press { SET } . L T o program other items, repeat this step (up to 10 items). 8 Press { SET }[...]

5. F ax 31 5.5 T ransmit polling (letting an other ma chine retrieve a fax on y our un it) This f eature allows another person to call your unit to retriev e a document f ed into your unit. This allo ws you to send a f ax without paying f or the phone call. This f eature can be used when the unit is set to T AD/F AX (KX - FT907 only), F AX ONL Y or[...]

5. F ax 32 Receiving F axes 5.6 Selecting th e wa y to use y our fax machine Depending on y our situation, select the wa y you prefer to use y our fax machine . – Use as a telephone answ er ing device and/or fax ( T AD/F AX mode) (KX-F T907 only) – Use only as a f ax (F AX ONL Y mode) – Use as a telephone and/or f ax (TEL/F AX mode) – Use m[...]

5. F ax 33 5.6.3 Use as a tele phone and/or fax (TEL/F AX mode) Y our situation Y ou want to a nswer phone calls y ourself and receive f ax es automatically without rings. How to setup Set the f ax machine to TEL/F AX mode (page 36) by pressing { AU T O A N S W E R } repeatedly . L The { A UT O ANSWER } indicator turns ON. Note: L Make sure f eatur[...]

5. F ax 34 5.7 Receiving a fa x man uall y – Au t o a n s w e r OFF 5.7.1 Activating TEL mode Set the f ax machine to TEL mode by pressing { A UT O ANSWER } repeatedly to displa y the followin g. TEL MODE L The { A UT O ANSWER } indicator turns OFF . How to receive phone calls and faxes 1. Lift the handset to ans wer the call. 2. When: – docume[...]

5. F ax 35 5.8 Receiving a fa x automatic ally – Au t o answ er ON 5.8.1 Activating T AD/F AX mode (KX-FT907 only) 1 Make s ur e f eature #05 is set to “ TAD/FA X ” beforehand (page 47). 2 Press { A UTO ANSWER } repeatedly to displa y the f ollowing. TAD/FA X MODE L The { A UT O ANSWER } indicator tur ns ON. L The unit will pla y the pre-reco[...]

5. F ax 36 5.8.2 Activating F AX ONL Y mode 1 Make s ur e f eature #05 is set to “ FAX ONL Y ” beforehand (page 47). 2 Press { A UTO ANSWER } repeatedly to displa y the f ollowing. FAX O NLY M ODE L The { A UT O ANSWER } indicator tur ns ON. How faxes are rece ived When receiving calls , the unit will automatically ans wer all calls and only re[...]

5. F ax 37 L Callers will hear a ring back tone different from the one generated b y the telephone company . L An e xtension telephone (if connected) will not ring at this time. T o ans wer the call with the e xtension telephone, lift the handset and press {*}{ 0 } ( def ault auto disconnection code) while the f ax machine is ringing. C If you do n[...]

6. Dist inctive Ring 38 6 Distincti ve Ring Distinctiv e Ring 6.1 Distinctive R ing serv ice fr o m y o ur phone company This ser vice is con venient if y ou wish to hav e a diff erent number f or your fax machine and telephone, e v en when you use them on a single telephone line . Distinctiv e Ring is a service off er ed by y our local telephone c[...]

7. Cop y 39 7 Copy Copying 7.1 Making a copy 1 Open the document f eeder tray ( 1 ). 2 Adjust the width o f the document guides ( 2 ) to fit the actual size of the doc ument. 3 Inser t the document (up to 10 pages) F A CE DO WN until the unit grasps the document and a single beep is heard. L If the document guides are not adjusted to fit the docume[...]

8. Answering Device (KX -FT90 7 only) 40 8 Answering Device ( KX-FT907 on ly) Greeting 8.1 Recording y our greeting mes sages Y ou can record your o wn greeting message. The maximum g r eeting message length is ; – in T AD/F AX mode: 16 seconds (def ault) or 60 seconds – in TEL/F AX mode: 16 seconds W e r ecommend you record a mes s age of less[...]

8. Answering De vice (KX-FT907 only) 41 Memo Mes sage 8.2 Leaving a message for othe rs or y ou rsel f T o leav e a pr ivate message f or yourself or someone else , you can record a v oice memo. This memo can be pla yed back later , either directly or remotely . 1 Press { RECORD } . 2 Press { FA X / S TA R T } . L A long beep will sound. 3 Speak cl[...]

8. Answering Device (KX -FT90 7 only) 42 environments , the actual recording time ma y be less. T o repe at a mess age Press {<} while listening to the message . L If you press {< } within 5 seconds of the beginning of the message, the pre vious message will be pla yed. L T o play bac k a specific message, press {<} or {>} and search f [...]

8. Answering De vice (KX-FT907 only) 43 Remote Operation 8.4 Opera ting from a remote location Y ou can call your unit from a remote l oc ation and access the ans wering device. Impor tant: L Program the remote operation ID beforehand (feature #11, page 47). L Set the un it to T AD/F AX mode before going out (p age 35). L Use a touch tone teleph on[...]

8. Answering Device (KX -FT90 7 only) 44 T o monitor the r oom Press { 6 } to ac tivate the uni t ’ s mic r ophone and listen to the room where the unit is located f or about 30 seconds. L After 30 seconds, a beep will s ound. T o continue monitoring, press { 6 } again within 10 seconds. T o r ecord a marker me ssag e After pla ying back messages[...]

8. Answering De vice (KX-FT907 only) 45 Mess age tr ansfer 8.5 T ransferr ing recorded messages to a nother teleph one This f eature allows your unit to cal l a designated telephone numb er each time a caller lea ves a message. Y ou can then listen to the transferred message via remote operation. Impor tant: L T o use this feature, program the tran[...]

9. Pr ogrammable Features 46 9 Progra mmable Features Features 9.1 Pr o gramming 9.1.1 Programming basic features 1 Press { MENU } . 2 Press { SET } . 3 Select the f eature you wish to program. Press {<} or {>} repeatedly to dis play the desired f eature. 4 Press { SET } . L The current setting of the f eature will be displa yed. 5 Press {A} [...]

9. Pr ogrammable Feat ures 47 9.2 Basic features Code #01: Setting th e date and time SET DATE & TIME See page 14 f or details. Code #02: Setting your logo YOUR L OGO See page 15 f or details. Code #03: Setting your fax number YOUR F AX NO. See page 17 f or details. Code #04: Printing a sending repor t SENDIN G REPORT T o print a sending repor [...]

9. Pr ogrammable Features 48 9.3 Adv anced features Code #22: Setting th e journal report to print automatically AUTO JO URNAL “ ON ” (def ault): The unit will print a jour nal repor t automatically after e very 35 new f ax transmissions and receptions (page 27). “ OFF ” : The unit will not print a journal repor t, but will ke ep a record o[...]

9. Pr ogrammable Feat ures 49 Code #41: Changing the fax activation code FAX ACTI VATION If you wis h to us e an e xtension telephone to receive f axes , activate this f eature and program the activati on c ode. 1. Press { MENU } . 2. Press {# } , then { 4 }{ 1 } . 3. Press { SE T } . 4. Press {A } or {B } repeatedly to select “ ON ” . 5. Press[...]

9. Pr ogrammable Features 50 “ DARK ER ” : Dar ker contrast. Code #60 (KX-FT907 only): Setting the message transfer MESSAG E TRANS. T o transfer ne w voice messages to another telephone (page 45), activ ate this feature and program the tr ansfer telephone number . 1. Press { MENU } . 2. Press {# } , then { 6 }{ 0 } . 3. Press { SE T } . 4. Pres[...]

10. Help 51 10 Help Error Mess ages 10.1 Err o r messages – Repor ts If a problem occurs during f ax transmission or reception, one of the f ollowing messages will be printed on the sending and jour nal repor ts (page 27). COMMUNICA TION ERROR (Code: 41- 72, FF) L A transmission or reception error occurred. T r y again or check with the other par[...]

10. Hel p 52 ————————————————————— MEMORY FULL L There is no memory av ailab l e to receive f ax documents and record v oice messages. Print out the documents in memory or erase unnecessary messages (page 42). ————————————————————— NO RESP ONSE L The other par ty ?[...]

10. Help 53 Troubleshooting 10.3 When a fu nction does not w o rk, chec k here 10.3.1 Initial settings I cannot hear a dial ton e. L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 5) (KX-FT901/KX-FT903 only). L If you used a spli tter to c onnect the unit, remov e the splitter and connect the un[...]

10. Hel p 54 Connect the unit to a line that does not have these ser vices. L An ex tension telephone on the same line is off the hook. Hang up the e xtension telephone and try again. L T r y copying the document. If the c opied image is clear , there ma y be something wrong with the other par ty ’ s machine. L Adjust the original mode using f ea[...]

10. Help 55 The printing qu ality is poor . L The thermal head is dir ty . Clean it ( page 58). L Adjust the print contrast using f eature #59 (page 49). The copied image is dist ort ed. L Adjust the width of the document guides to fit the actual size of the document. The copied docu ment is blank. L The recording paper is not installed correctly .[...]

10. Hel p 56 5 Install the recording paper and close the cov er securely by pushing do wn on both sides (see page 6 for detail s ). 10.5 Document jams – sending 1 Open the cov er by pressing the cov er open button ( 1 ) and remo ve the jammed document carefully ( 2 ). 2 Close the cov er securely by pushing down on both sides. Note: L Do not pull [...]

10. Help 57 Cleaning 10.6 Documen t feeder / scanner glass cleaning Clean the document f eeder when: – Documents frequently misf eed. – Smudges or b lack/white lines appear on the original document when sending or cop ying. 1 Disconnect the pow er cord and the telephone lin e c ord. 2 Open the cov er by pressing the cov er open button ( 1 ). 3 [...]

10. Hel p 58 10.7 Thermal hea d / head co ver cleaning If smudges or bl ack/white lines appear on a copied/received doc ument, c heck whether there is dust on the thermal head and head cov er . Clean them to remo ve the dust. 1 Disconnect the pow er cord and the telephone lin e c ord. 2 Open the cov er by pressing the cov er open button ( 1 ) and r[...]

11. Genera l Information 59 11 Gener a l Inf ormation Printed Repo rts 11.1 Reference lists an d report s Y ou can print out the fol lowing lists and repor ts for y our reference. Basic feature list: provides y ou with the current s ettings of the basic programming f eatures (page 47). Adv a nced feature list: provides y ou with the current s ettin[...]

11. Genera l Info rmation 60 Specificatio n s 11.2 Specific ations Applicable lines: Publi c Switched T elephone Network Document siz e: Max. 216 mm in width, Max. 600 mm in l ength Effective scanning width : 208 mm Recording paper size: 216 mm × max. 30 m roll Effective printing w idth: 208 mm T ransmissio n time *1 : Approx . 15 s/page *2 Scanni[...]

11. Genera l Information 61 User record 11.3 User record For you r future reference Attach y o ur sales receipt here. Date of pur chase Ser ial number ( found on the rear of the u nit) Dealer ’ s name an d addres s Dealer ’ s tel ephone number FT-901-903-907BX.b ook Page 61 Monday, March 29, 2004 10:03 AM[...]

12. Inde x 62 12 . Ind ex 12.1 Index # #01 Date and time: 14 #02 Y our logo: 15 #03 Y our fax number : 17 #04 Sending repor t: 27 , 47 #05 Au to answer: 47 #06 T AD r ing setting: 35 , 47 #07 F AX ri ng setting: 47 #09 TEL/F AX ri ng setting: 36 , 47 #10 Recording time f or an incoming message: 47 #11 Remote operation ID: 47 #13 Dialling mode: 47 #[...]

12. Inde x 63 Original mode (Feature #58): 49 Overseas mode ( Feature #23): 48 P P ager call (Feature #70): 37 P olling Receiving: 37 T ransmitting: 31 P ower f ailure: 55 Print contrast (Feature #59): 49 Programming: 46 R Receivin g faxes Autom atic ally: 35 Manually: 34 Recording Greeting message: 40 , 45 Memo message: 41 T elephone conv ersation[...]

PFQX2 051ZA CM06 04DM0 Manufacturer: P an asonic Communications Co., Ltd . 1-62, 4-chome, Minoshima, Hakata-ku, Fuk uoka 812-8531, Japan Global web site: http://www .panasonic.co .jp/global/ Copyright: L This manual is cop yr ighted by P anasonic Communications Co ., Ltd. (PCC) and its licensee. Under the cop yr ight laws , this manual ma y not be [...]