Sharp ER-A242 manual

ELECTRONIC CASH REGISTER INSTRUCTION MANUAL ER-A242 MODEL A242_0_Cover 06.1.10 5:10 PM Page 3[...]

FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are d[...]

1 English INTRODUCTION Thank you very much for your purchase of the SHARP Electronic Cash Register, Model ER-A242. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems. Ne[...]

CONTENTS INTRODUCTION ............................................................................................................................................1 IMPORTANT ..................................................................................................................................................1 CONTENTS ...................[...]

BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................27 1 Date and Time Programming ..............................................................................................................27 2 Tax Programming for Automatic Tax Calculation Function ............................[...]

4 P ARTS AND THEIR FUNCTIONS Front view Rear view External View 1 The printer is one station type thermal printer, therefore it does not require any type of ink ribbon or cartridge. Lift the rear of the printer cover to remove. To re-install, hook the pawls on the cabinet and close. Caution: The paper cutter is mounted on the printer cover. Be care[...]

5 The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator (OP) keys. These keys can be inserted or removed only in the “REG” or “OFF” position. The mode switch has these settings: OFF: This mode locks all register operations. (AC power turns off.) No change occurs to register data. OP X/Z: [...]

6 This key locks and unlocks the drawer. To lock it, turn 90 degrees counterclockwise. To unlock it, turn 90 degrees clockwise. Drawer Lock Key 6 Operator display Customer display (Pop-up type) Amount: Appears in the far-right eight (max.) positions. When the amount is negative, the minus symbol “-” appears before the amount. Number of repeats [...]

7 GETTING ST ARTED Please follow the procedure shown below. The batteries are not installed and the power is OFF. Three new “AA” batteries must be installed in the cash register to prevent the data and user-programmed settings from being erased from the memory, when the AC cord is accidentally disconnected or in case of power failure. Once inst[...]

8 3. Insert three new “AA” batteries as illustrated at the right. When the batteries are properly installed “ ” on the display will disappear. 4. Close the battery compartment cover. Be sure to observe precautions shown on page 1 when handling batteries. Precaution: The paper cutter is mounted on the printer cover. Take caution when removin[...]

9 4. While holding down the paper, slowly close the print roller arm, and push down the arm until you hear a click locking the arm. Make sure securely you push down the center of the wing part of the arm as illustrated at the right. The paper will be fed automatically. If the print roller arm is not securely locked, printing is not done right. If t[...]

10 Now you are ready for sales registration. Starting sales entries 7 While the cash register is pre-programmed so it can be used with minimal setup, it does provide you with optional functions. Before you start programming, please read through the sales operations section to understand optional functions. The main optional functions are listed bel[...]

11 OVER VIEW OF FLOW OF DAIL Y SALES ENTRIES Things to do before you start sales entries: • Make sure the power cord is securely inserted into the AC outlet. • Turn the mode switch to OP X/Z position, and check if time is correctly set. • Replace the drawer, if removed for safety. • Check if there is enough paper on roll. • Select receipt[...]

12 BASIC SALES ENTR Y Listed below is a basic sales entry example when selling department items by cash. For operation details, please refer to each section. Mode switch setting 1. Turn the mode switch to the REG position. Clerk assignment 2. Enter your clerk code. (For example, clerk code is 1. Press the 1 and L key in this order.) The clerk code [...]

13 Clerk assignment Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not be necessary when the same clerk handles the next transaction. Receipt ON/OFF function When you use the printer to issue receipts, you can disable receipt printing in the REG mode to save paper using the receipt ON/O[...]

14 Single item entries Department entries The cash register provides a maximum of 99 departments for a merchandise classification. Group attributes, such as taxable status, are applied on items when they are entered to the departments. • When using the department keys (for department 1 to 32) For department 1 to 16, enter a unit price and press a[...]

15 Repeat entries You can use this function for entering a sale of two or more of the same items. Repeat pressing a department key, d key or p key as shown on key operation example. Multiplication entries When you sell a large quantity of items, it is convenient to use the multiplication entry method. Enter quantity using numeric keys and press the[...]

16 Split pricing entries This function is practical when the customer wants to purchase items normally sold in bulk. To realize this function, you must change the programmed setting. Refer to “Various Function Selection Programming 1” (job code 70) for programming details. To make split pricing entries, follow the procedure below: Department en[...]

17 Single item cash sale (SICS) entry • This function is useful when a sale is for only one item and is for cash. This function is applicable only to those departments that have been set for SICS or to their associated PLUs or subdepartments. • The transaction is complete and the drawer opens as soon as you press the department key, d key or p [...]

18 Check tendering Cash or check sale that does not require entry Enter items and press the A key if it is a cash sale or press the C if it is a check sale. Your register will display the total sale amount. Charge (credit) sale Enter items and press the charge key ( c ). Mixed-tender sale You can perform mixed-tendering of check and cash, cash and [...]

19 Automatic tax When the register is programmed with a tax rate (or tax table) and the tax status of an individual department is set for taxable, it computes the automatic tax on any item that is entered directly into the department or indirectly via a related PLU. Example: Selling five $6.70 items (dept. 1, taxable 1) and one $7.15 item (PLU no. [...]

20 T ax status shift The machine allows you to shift the programmed tax status of each department or the PLU key by pressing the T and/or U keys before those keys. After each entry is completed, the programmed tax status of each key is resumed. Example: Selling the following items for cash with their programmed tax status reversed • One $13.45 it[...]

21 OPTIONAL FEA TURES Discount and premium entries using the percent key The percent key is used to apply a manually entered or preset discount or premium percent rate to individual items or to a merchandise subtotal. In the default setting, you can manually enter a discount percent rate to both individual items and merchandise subtotal. For manual[...]

22 Discount for the merchandise subtotal Discount for item entries Refund entries For departments 1 to 16, enter the refund amount and press the f key, and then press the corresponding department key and for departments 17 to 32, enter the refund amount and press the f key, then press the D key and press the corresponding department key (when using[...]

23 Currency conversion The register allows payment entries in a foreign currency (only cash payment is available). Pressing the V key creates a subtotal in the foreign currency. When using a programmed currency conversion rate, press the V key after item entries, then enter the tendered amount in foreign currency if not exact amount payment, and pr[...]

24 Received-on Account and Paid-out Entries When you receive on account from a customer or when you pay an amount to a vendor, it is a good idea to use the r key or the R key respectively. For the received-on-account (RA) entry, enter the amount, and press the r key. For the paid-out (PO) entry, enter the amount and press the R key. Cash tendering [...]

25 CORRECTION If you make an incorrect entry relating to a department, PLU/subdepartment, percentage ( % and & ), discount ( - ) or refund, you can void this entry by pressing the v key immediately after the incorrect entry. You can void any incorrect department entry, PLU/subdepartment entry or item refund entry made during a transaction if yo[...]

26 You can void an entire transaction. Once subtotal void is executed, the transaction is aborted and the register issues a receipt. This function does not work when more than 30 items have been entered. Any errors found after the entry of a transaction has been completed or during an amount tendered entry cannot be voided. These errors must be cor[...]

27 PRIOR T O PROGRAMMING Before starting sales entries, you must first program necessary items so that the cash register suits your sales manner. In this manual, there are three sections, BASIC FUNCTION PROGRAMMING where required items must be programmed , AUXILIARY FUNCTION PROGRAMMING where you can program for more convenient use of keys on the k[...]

28 T ime For setting the time, enter the time in 4 digits using the 24-hour format. For example, when the time is set to 2:30 AM, enter 230; and when it is set to 2:30 PM, enter 1430. In the display, current time is displayed in 12-hour format. For AM time, “ ” and for PM time “ ” will appear in the rightmost position with the current time.[...]

29 Example: Programming the tax rate 4% as tax rate 2 with tax exempt as 12¢ • If you make an incorrect entry before pressing the third @ key in programming a tax rate, cancel it with the l key. • You do not need to enter the trailing zeros of the tax rate (after the decimal point), but you do need to enter the decimal for fractions. • The l[...]

30 The first figure to be entered depends upon whether the difference between a minimum breakpoint to be entered and the preceding minimum breakpoint is not less than $1.00 or more than 99¢. When the difference is not less than $1.00, enter “1,” and when it is not more than 99¢, enter “0” or nothing. The second figure depends upon whether[...]

31 • If the tax is not provided for every cent, modify the tax table by setting the tax for every cent in the following manner. When setting the tax, consider the minimum breakpoint corresponding to unprovided tax to be the same as the one corresponding to the tax provided on a large amount. Sample tax table Modification of the left tax table Exa[...]

32 AUXILIAR Y FUNCTION PROGRAMMING Merchandise can be classified into a maximum of 99 departments. Items sold with use of the department keys can later be printed on a report that shows the quantities sold and sales amounts classified by department. The data is useful for making purchasing decisions and other store operations. Departments can be as[...]

33 Example: Programming department 2 as taxable 1, SICS, negative department, entry digit limit - 7 digits, and allowing open & preset entry. (ABCDEFGH: 00011173) Preset unit price To program another department, start from the beginning without pressing the A key. Even if a department is not programmed to allow the entry of preset unit prices i[...]

34 Unit price and associated department assignment *2: 1 through 1200 (Depending on the EJ memory size setting, up to 200) *3: For a subdepartment, set the limit amount of unit price entry. To program the following PLU, start from entering a unit price or an associated department code without pressing the A key. To program another PLU, start from t[...]

35 The cash register provides miscellaneous keys such as % , & , - , f , r , R , V , t , C , c and A . While the cash register is pre-programmed so you can use these keys, you must set a currency conversion rate to use V key. You can also program these keys for more convenient use. Please refer to the data below for programming these keys. Fact[...]

36 Amount for - Percent rate limitation for % and & • Percent entries that exceed the upper limit may be overridden in the MGR mode. • 10.00% can be entered as 10 or 10P00 . The P key is needed only for fractional entry. Function parameters for % , & and - *ABCDEFGH or % @ - A & To program for another key To program “0” for all [...]

37 *: Item: Selection: Entry: A Tax 4 status Taxable 1 Non-taxable* 0 B Tax 3 status Taxable 1 Non-taxable* 0 C Tax 2 status Taxable 1 Non-taxable* 0 D Tax 1 status Taxable 1 Non-taxable* 0 E +/- sign + (premium) sign 0 - (discount) sign* 1 F Item % / Item _ Allow* 0 Disallow 1 G Subtotal % / Subtotal _ Allow* 0 Disallow 1 H Entry digit limit for d[...]

38 Entry digit limit for r , R and t • For rR , enter 0 to 9 (digits), and for t (manual tax), enter 0 to 7 (digits). By default, 9 for r and R and 7 for t are set. Entry digit limit is in effect for REG mode operation but can be overridden in the MGR mode. The entry digit limit is represented by the number of allowable digits for maximum entry o[...]

39 The register allows you to program the text for clerk names, department item names, PLU/subdepartment item names, and so on, if necessary. There are two ways for programming text: using character keys on the keyboard or entering character codes with numeric keys on the keyboard. Using character keys on the keyboard You can enter characters accor[...]

40 Alphanumeric character code table *(DC): Double-size character code : The shaded character cannot be displayed (displayed as space). The character “!!” (code 128) cannot be displayed (displayed as “!”). Code 001 002 003 004 005 006 007 008 009 010 011 012 013 014 015 016 017 018 019 020 021 022 023 024 025 026 027 028 029 030 031 032 033[...]

41 Department text *To program departments 17 through 32, press the department shift key. PLU text (item label) Function text * Function no.: See “List of function texts” shown on the following page. Text programmed for PLU code 1 s 2 P 1 p MELON s A (Programming MELON to PLU1) Print Key operation example Text programmed for dept. 1 s 1 P ! FRU[...]

42 List of function texts • The items marked with “ * ” are for Canada only. • The function no. 53 “Exempt VAT” is only effective for the Canadian tax system (2 GST, VAT type). 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 (–) %1 %1 %2 %2 Net sales total NET1 Net taxable 1 subtotal TAX[...]

43 Clerk names Logo messages The register can print programmed messages on every receipt. On the standard model, the graphic logo is printed on the receipt. If you want to print logo messages, please change the logo message print format. (See page 51 for the programming details.) The options are listed below: * “Header 3-line message” type : 1 [...]

44 To print the logo message “THANK YOU” using double sized characters and centering on the third line. A 6-line logo message is preprogrammed when shipped. Please start entering from the first line when you first program a logo message. Foreign currency symbol Foreign currency symbol for V key is printed with a foreign currency exchange amount[...]

45 Consecutive numbers The cash register provides the electronic journal (EJ) function. By default, a maximum of 2000 lines can be stored in memory. If you want to store more journal data, you can expand to a maximum of 3000 lines, although the maximum number of PLUs is decreased to 200 codes because the memory is shared with PLU settings. You can [...]

46 Function parameters for EJ * Item: Selection: Entry: A Always enter 0. (Fixed position) 0 B Always enter 0. (Fixed position) 0 C Temporary EJ printing during a transaction Disallow 0 Allow* 1 D EJ printing and clearing EJ data when No* 0 issuing general Z1 report Yes 1 E PGM mode operation records type Details* 0 Header information only 1 F REG/[...]

47 The cash register provides various detailed functions listed below. • Function selection for miscellaneous keys • Print format • Receipt print format • Function selection for tax • Others For this programming, job code entry style is applied. You can continue programming until you press the A key for the programming described in this s[...]

48 Print format Job code: 6 * Item: Selection: Entry: A Printing style Use the printer for journal printing 0 Use the printer for receipt printing* 1 B Receipt print format Total 0 Detailed* 1 C Time print on all receipts/journals Allow time printing* 0 Disallow it 1 D Date print on all receipts/journals Allow date printing* 0 Disallow it 1 E Conse[...]

49 Other programming Job code: 61 * Item: Selection: Entry: A Always enter 0. (Fixed position) 0 B Always enter 0. (Fixed position) 0 C Minus dept. and PLU/subdept. availability Disallow to program minus dept. and PLU/subdept. 0 Allow it* 1 D Fractional treatment Round off (4 down, 5 up)* 0 Raising to unit 1 Disregarding fractional treatment 2 E Us[...]

50 Job code: 70 * Item: Selection: Entry: A Split pricing counting Quantity* 0 Package 1 B Multiplication/split pricing entry availability Allow multiplication entry only* 0 Allow both of multiplication and split pricing 1 C Always enter 0. (Fixed position) 0 D Always enter 0. (Fixed position) 0 E Tax printing when GST is VAT Allow tax printing* 0 [...]

51 The cash register provides various options so you can use the register to suit your sales needs. In this section, you can program the following features (parameters within parentheses indicates default setting): • Power save mode (entering the power save mode in 30 minutes) • Logo message print format (graphic logo only) • Thermal printer [...]

52 RS-232C interface (1) RS-232C terminal number Default: 1 (2) RS-232C transmission form * Item: Selection: Entry: A Transmission line form Half duplex system 1 Full duplex system* 0 (3) RS-232C baud rate * Item: Selection: Entry: A Always enter 0. 0 B Baud rate (bps) 2400 3 4800 4 9600* 5 19200 6 (4) RS-232C start code and end code *A-C: Start co[...]

53 Thermal printer density * 50 is the default setting. To make the print darker, set a larger number, and to make the print lighter, set a smaller number. Language selection *Language: 0: English 2: French 3: Spanish (default: English) When you change the language, the texts such as clerk names, logo messages and function texts (refer to page 42),[...]

54 AUTO key programming — Automatic sequence key — If you program frequently performed transactions or report sequences for the a key, you can recall those transactions and/or reports simply by pressing the a key in key operations. Programming for a ; entering a PLU 2 item (programmed unit price: 1.50) and a dept. 6 item (unit price: 1.00) When[...]

55 Mode Dept. code Dept. text Function no.& its text Dept. unit price w/sign Dept. function Minus department Function parametrs (F-H) Function parametrs (F-H) Discount amt. w/sign  Percent limit Tax status Tax status Logo Message Print format (A-H) Receipt print format(A-H) Power save mode(A-D) Logo message print format Fun[...]

56 2 Programming report 2 Job code A to H from the left Training clerk specification Language selection EJ memory type * Job code #63, 64, 65, 67, 69, 71, 72, 76, 77, 85, 87 and 95 are fixed settings, for which you cannot change the settings. 4 Printer density programming report Entered Value Printer density Printing density example 5 PLU programmi[...]

57 READING (X) AND RESETTING (Z) OF SALES T OT ALS • Use the reading function (X) when you need to take a reading of sales information entered since the last reset. You can take this reading any number of times. It does not affect the register’s memory. • Use the resetting function (Z) when you need to clear the register’s memory. Resetting[...]

58 Full sales report • Sample report *1: When you take X1 report, “X1” is printed. *2: Printed in the Z1 report only. *3: When the Canadian tax system is selected, the following is printed here. Exempt total from GST PST total GST total Daily Sales T otals 2 REG-mode void counter and total Subtotal void counter and total Manager item void cou[...]

59 Full sales report • Sample report The subsequent printouts are the same in format as in the X1/Z1 full sales report. *1: When you take X2 report, “X2” is printed. *2: Printed in the Z2 report only Mode title*1 Reset counter of daily total Reset counter of periodic Grand total *2 Periodic Consolidation 3 Clerk reports Individual clerk repor[...]

60 EJ REPORT READING AND RESETTING The cash register provides an electronic journal (EJ) function. This function is intended to record the journal data in a memory instead of journal paper, and print the data as an EJ report. The register records the journal data in REG, PGM, VOID, X1/Z1 and X2/Z2 modes. By default, a maximum of 2000 lines are stor[...]

61 OVERRIDE ENTRIES Programmed limit for functions (such as for maximum amounts) can be overridden by making an entry in the MGR mode. On this example, the register has been programmed not to allow discounts entries over $1.00. REG-mode 1500 # entries 250 - ...Error l Turn the mode switch to the MGR position. 250 - Return the mode switch to the REG[...]

62 OPERA T OR MAINTENANCE When power is lost, the machine retains its memory contents and all information on sales entries. • When power failure is encountered in register idle state or during an entry, the machine returns to normal operation after power recovery. • When power failure is encountered during a printing cycle, the register prints [...]

63 This cash register displays a low battery symbol ( ) when the batteries are low, and displays a no battery symbol ( ) when batteries are extremely low or batteries are not installed. When the low battery symbol is displayed, replace the batteries with new ones as soon as possible. The existing batteries will be dead in about two days. When the n[...]

64 Removing the paper roll When a red dye appears on the paper roll, it is time to replace it. Replace the paper roll with a new one. If you plan on not using the register for an extended period of time, remove the paper roll, and store it in an appropriate place. Caution: The paper cutter is mounted on the printer cover. Be careful not to cut your[...]

65 6. While holding down the paper, slowly close the print roller arm, and push down the arm until you hear a click locking the arm. Make sure securely you push down the center of the wing part of the arm as illustrated at the left. The paper will be fed automatically. If the print roller arm is not securely locked, printing is not done right. If t[...]

66 Caution: The paper cutter is mounted on the printer cover. Be careful not to cut yourself. Never touch the print head immediately after printing, as the head may still be hot. 1. Remove the printer cover. 2. Lift up the print roller release lever to unlock the print roller arm, and open the print roller arm. 3. Remove the paper jam. Check for an[...]

67 The malfunctions shown in the left-hand column below, labelled “Fault,” do not necessarily indicate functional faults of the machine. It is therefore advisable to refer to “Checking” shown in the right-hand column before calling for service. Error code table When the following error codes are displayed, press the l key and take a proper [...]

68 SPECIFICA TIONS Model: ER-A242 Dimensions: 16.6 (W) x 16.9 (D) x 11.7 (H) in. (421 (W) x 429 (D) x 297 (H) mm) Weight: 28.0 Ib (12.7 kg) Power source: 120V AC ± 10%, 60 Hz Power consumption: Stand-by 7.7 W Operating 30 W (max.) Working temperature: 32 °F to 104 °F (0 °C to 40 °C) Electronics: LSI (CPU) etc. Display: Operator display: 7-segm[...]

NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the end-user, of warranty protection, Sharp extends a limited warranty to each of its authorized dealers, and in turn requires each of its authorized dealers to extend its own warranty to you on terms that are no le[...]

SHARP ELECTRONICS CORPORATION SHARP CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135 1-800-BE-SHARP http://www.sharpusa.com Printed in China KS(TINSE2561RCZZ) ➀ A242_0_Cover 06.1.10 5:10 PM Page 2[...]