Sharp UX-B800 manual

IMPORT ANT PLEASE KEEP THE EXTERNAL & INTERNAL P ACKA GING SAFE. PLEASE DO NO T THRO W IT A W A Y . IN THE UNLIKEL Y EVENT OF A HARDW ARE F AILURE, OUR REP AIR CENTRE WILL ASK Y OU TO PUT Y OUR SHARP F A CSIMILE IN THIS BO X. THANK Y OU FOR Y OUR ASSIST ANCE. F A CSIMILE F A CSIMILE MODEL OPERA TION MANU AL UX-B800_TINSE4533 UX-B800 UX-B800[...]

MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a mou lded type mains plug which i ncorp orates a detachable fuse cov er , under no circumstances should the plug be used without th e fuse cov er fitted. In the unlikely ev ent of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit a[...]

1 Introduction 2 A Look at the Operation Panel 5 1. Installation 8 Unpacking Checklist. . . . . . . . . . . . . . 8 Setup . . . . . . . . . . . . . . . . . . . . . . . . . 8 Loading Paper . . . . . . . . . . . . . . . . . . 9 Connecting the Power Cord . . . . . . . 10 Installing the Print Cartridge . . . . . . . 10 Connecting the Phone Line . . . .[...]

2 Specifications 1 Ink Sav e mode is initially turned off. T o turn on Ink Save mode , see pages 49 and 53. 2 Based on Sharp Standard Char t at standard resoluti on, excluding time f or protocol signals (i.e., ITU-T phase C time only). Print cartridg e yield 1, 2 Replacement car tr idge: SHARP UX-C80B Ink Sav e mode ON: Appro x. 800 A4 pages Ink Sa[...]

3 As a par t of our policy of cont inuous improv ement, SHARP reser ves the right to make design and specification changes for pr oduct improv ement without prior notice. The performance specification figures indicated are nominal va lues of production units. There may be some deviations from these v al ues in individual units. Reception modes AU T[...]

4 Important: This machine is not designed for use on a line which has call w aiting, call f orwarding, or cer tain other spe cial ser vices offered b y your telephone company (errors ma y occur d uring transmission and receptio n of fax es). This machine is not comp atible with digital telephone systems. Impor tant s afety information Do not disass[...]

5 Number keys: Use to dial numbers. SCAN T O E-MAIL key: Press to send a document to an e-mail recipient. Display: This displa ys messages to help you operate the machine. A, B, C keys: An e-mail address can be stored in each ke y fo r one- touch selection (p. 20). RESOLUTION/RECEPTION key When a document is in the feeder , press to adjust the scan[...]

6 R key: If y ou are on a Flash-type PBX, use this ke y to dial out (page 28). SPEAKER key: Pr ess to listen to the line and fax tones through the speaker when f axing (p . 28). Note: This is not a speakerphone. It cannot be used for speaking. ST ART/MEMOR Y key: Press after dialling to send a fax (p . 28). Press before dialling to send a f ax thro[...]

7 Monitoring phone con ver sations When speaking through the handset, you can press to allow a third person to listen to the conv ersation th rough the speaker . (T o tur n off the speaker , press the ke y again.) T o adjust the volume of the speaker when monitoring a conv ersation, press or (the volume re verts to the low est setting each time the[...]

Unpacking Checklist 8 P oints to kee p in mind when setting u p ♦ Do not place the machine in direct sunlight. ♦ Do not place the machine near heaters or air conditioners. ♦ K eep dust aw ay from the machine . ♦ K eep the area aroun d the machine clear . About cond ensation If the m achine is moved from a cold to a warm place, condensat ion[...]

Loading Paper 9 1. Installation Loading P aper Appro ximately 200 sh eets of A4-size paper (60 - 80 g/m 2 ) can b e loaded in the paper tra y (at room temperature; maximum stack height should no t be higher than the line on the tray). 1 F an the paper , and then tap the edges against a flat surface to e v en the stack. 2 Pull the paper pla te forw [...]

Connecting the Power Cord 10 Plug the power cord into a 230 V , 50 Hz , ea r thed (3-prong) AC outlet. ♦ The po wer outlet mu st be installed near the equipment and must be easily accessib le. Caution! Remove all packing tape before plugging in the power cord (see page 8), or damage to the machin e ma y result. The display will show [ CHECK CARTR[...]

Installing the Print Cartridge 11 1. Installation 2 Remove only the tape from the new car tridge. • Make sure all tape is removed . • CA UTION! DO NO T touch the gold contact are a on the car tridge. 3 Make sure the cartr idge holder is in the position shown. Place your fingers on top of the holder and open the holder release. If the displa y s[...]

Connecting the Phone Line 12 In this example, “15” is closest to a strai ght line. The machine is initially set to print high quality images, which require more ink. If you pref er to use less ink and speed up dr ying time, change th e “INK SA VE MODE” setting to “ON” (pp. 49 and 53). Connecting the Phone Line If you selected " NEW[...]

Name and Fax Number 13 1. Installation Enter your name and f ax number . ♦ Y our en tered name and fax number will be pr inted automatically at the top of all f ax pages you send. 1 Press , then until [ ENTR Y MODE ] appears . 2 Press . Displa y: [ O WN NUMBER SET ] 3 Press . [ ENT ER F AX # ] 4 Enter your f ax number with the number k eys (max. [...]

Setting the Reception Mode 14 Setting the Reception Mode The machine has three modes for receiving incoming f axes: AU TO mode: The machine automatically answ ers all calls on two rings and begins fax reception. MANU AL mode: All calls, inc luding fax es, must be answered by pic king up the machine's handset or an extension phone connected to [...]

Connecting the Machine 15 2. Scan to E-mail 2. Scan to E-mail The Scan to E-mail feature lets y ou scan a document and directly send the image to an e-mail recipient. ♦ This sav es you the troub le of scanning the document into a computer and sending the sca nned file using an e- mail program. ♦ The scanned document is sent as an attachment to [...]

Connecting the Machine 16 IP address The machine requires an IP addres s to communicate on the Internet. If yo ur network is set up to automatically assign IP addresses, you do not need to do anything; the machine will automaticall y receive an IP address when it is connected. Automatic assignment of IP addresse s is norm ally performed by a DHCP s[...]

E-mail Settings 17 2. Scan to E-mail If the machine is unable to comm unicate... ♦ Check the Ethernet cable. Are the connections secure? Are you using straight-through (not crossover) cab le that suppor ts 10Base-T? ♦ There may be a prob lem in the router or other dev ice to which the machine is connected. T r y removing and then restoring the [...]

E-mail Settings 18 Accessing t he machine’ s W eb page T o access the Web page, y ou will need to know the machine’ s host name or IP address (usually it is most conv enient to use the host name). T o check the machine ’ s host name or IP address, f ollow the procedure in Checking y our IP address and the connection (page 16), or print the Ne[...]

E-mail Settings 19 2. Scan to E-mail E-mail sett ings Enter the required information for each setting as e xplained below . This is done in step 4 of the procedure on the previous page . ♦ The sender address and SMTP ser ver setting s are required. The other settings are optional. ♦ Use the letter keys to enter te xt. F or information on using [...]

Storing E-mail Addresses 20 Storing E-mail Addresses Y ou can sto re e-mail addresses in the A , B , and C ke ys, in Rapid K e ys, and in Speed Dial numbers. ♦ An e-mail add ress stored in a Rapid K ey or the A , B , or C ke y is selected by simply pressing that ke y . A total of 36 Rapid K eys are a vailab le. (Note: Attach the Rapid Ke y labels[...]

Storing E-mail Addresses 21 2. Scan to E-mail • If you did not select a Rapid K ey or Speed Dial number in Step 2, the displa y will sh ow the ne xt av ailable Rapid K ey or Speed Dial number . If that number is acceptable , press and go to Step 8. If not, press the desired Rapid K ey , or p ress the A , B , or C k ey , or press and enter the des[...]

Scan to E-mail Transmission 22 F ollow the steps below to send a document to an e-mail recipient. ♦ The document will b e sent as an attachment to an e-mail message. ♦ Y ou can speci fy the recipient by directly entering a n e-mail address, or by selecting an address that has been stored as e xplained in the previous section. 1 Flip up the f ee[...]

Scan to E-mail Transmission 23 2. Scan to E-mail 4 If you need to select or change any of the e-mail options, press and f ollow Steps 5 and 6 below . (Note that settin gs selected here a re temporar y . T o make permanen t changes, see p . 17.) If you do not wish to change the e- mail options, go directly to Step 7. • T o exit the e-mail options,[...]

Scan to E-mail Transmission 24 Err or messages If transmission is not successful because the machine is unable to connect to your mail server , one of the f ollowing error messages will appear . [ CONNECTION ERROR ] This appears when communication does not take place correctly on your local networ k, usually due to a problem with the cable connecti[...]

Network Settings 25 2. Scan to E-mail 1 Press , then until [ NETWORK SETTING ] appears . 2 Press twice. [ DHCP ] will appear . 3 Press f or NO (the machine will not obtain an IP address automatically). • [ IP ADDRESS ] will appear . (If you wish to configure a different setting, press or .) 4 Press . 5 Press the number ke ys to enter the required[...]

Transmittable Documents 26 3. Sending F axes T ransmittab le Documents Loading the Document hav e a slick, coated surf ace should be photocopied, and the copy loaded in the feeder . ♦ Documents that are curled or have a wa ve-lik e pattern must be flattened. Minimu m document size/weight Loading up to 20 sh eets at once: 148 x 140 mm 52 g/m 2 Loa[...]

Resolution and Contrast 27 3. Sending Fa x e s Resolution and Contrast 2 Place the document f ace down with the top edge going in first, an d inser t it all the way into the f eeder . Make sure that the roller draws the document in. • Displa y: [ READ Y T O SEND ] . 3 Adjust the resolution and/or contrast settings (p . 27), and then dial the rece[...]

Sending a Fax: Normal Dialling 28 1 Load the document(s). • The resolution/contrast cannot be adjusted unless the document is loaded. 2 Press one or more times until the desired resolution and contrast settings appear in the displa y . • The first time you mo ve through the list of resolution se ttings, the contrast setting A UT O will appear n[...]

Sending a Fax: Auto Dialling 29 3. Sending Fa x e s • If an error occurs, the m achine will beep three times and p rint a T ransaction Repor t to inform you of the prob lem (p . 56). Note: If the transmission is unsuccessful and the display sho ws [ DOCUMENT JAMMED ], remo ve the document as explained on page 67. Sending a Fax: A uto Dialling Y o[...]

Sending a Fax: Auto Dialling 30 5 Press . 6 Enter the name of the destination (max. 20 characters). • F or information on usin g the letter ke ys, see page 6 . 7 Press . • If you sel ected a Rapid K e y or Speed Dial number i n Step 2, the display will briefly show [ ST ORED ], and then [ NEW NUMBER ]. Go to Step 8. • If you did not select a [...]

Sending a Fax: Auto Dialling 31 3. Sending Fa x e s Editing and clearing auto-dial numb ers T o make changes to a prev iously stored auto-dial number , or clear a number , f ollow these steps: 1 Press , , then . 2 Press the Rapid K e y (or press and enter the 2 -digit Speed Dial number) of the number that y ou want to edit or clear . (Y ou can also[...]

Sending a Fax: Auto Dialling 32 • Speed Diallin g: If the number is stored in a Speed Dial number , press and enter the Speed Dial number with the nu mber ke ys. Mak e sure the correct destinati on appears in the display (if not, press ), and then press . • Search Dialling: Press or until the name or number of the other par ty appears in the di[...]

Sending a Fax: Auto Dialling 33 3. Sending Fa x e s • If you are on a Flash-type PBX and are dialling out, press , press to inser t a pause, and then enter the number of the receiving machine. • If you are on a PBX and mu st dial a number to dial out, enter the number , press to inser t a pause, and then enter the number of the receiving machin[...]

Batch Page Numbering 34 Use this feature to add a slash and the total number of pages to each page number on transmitted f ax pages (for e xample, "P . 1/5", "P .2/5", etc.). This allows the recipient to chec k for missing pages. 1 Load the document(s). 2 Press , then to show [ P A GE C OUNTER ]. 3 Press . Display: [ ENTER # (01[...]

TEL/FAX Mode 35 4. Receiving Fa x e s 4. Receiving F axes T o change the number of ring s on which the machine an s wers calls in A UT O mode, change the “NUMBER OF RINGS” setting (p. 49). The machine automatically reduces received f ax es as neede d to fit the paper . If y ou prefer to ha ve all f ax es printed at full size, change the “RECE[...]

Using MANUAL Mode 36 Using MANU AL Mode T o select MANU AL mode, press (with no document in the f eeder) until [ MANU AL ] appears in the displa y . In MANU AL mode, y ou must ans wer all calls (ev en f axes) by picking up the machine’ s handset or an extension phone connected to the same line. Answeri ng with the machin e’ s handset Impor tant[...]

Reception to Memory 37 4. Receiving Fa x e s Incoming fax es will be receiv ed to memory when printing is no t possib le, such as when the machine runs out of paper , the print car tr idge needs replacement, or the paper jams. When you ha ve received a f ax in memory , [ F AX RX IN MEMOR Y ] w ill appear in the display , alterna ting with a message[...]

38 5. Making Copies 1 Load the document(s). (Maximum of 20 A4-size sheets.) • If desired, press to set the resolution and/or co ntrast. 2 Select the follo wing copy settings as needed: • Enlarge/reduce: Press or to select 100%, 125%, 135%, 200%, 70%, 88% or 94%. Default setting: 100%. • Number of copi es per original: Enter a number from 1 to[...]

Broadcasting 39 6. Special Functions 6. Special Functions Broad casting Y ou can send the same docu ment to as many as 20 f ax or e-mail destinations in just one operation. ♦ The destinations must be all fax or all e-mail. It is not possibl e to mix fa x and e-mail destinations. ♦ Only destinations stored in Rapid K eys and Speed Dial numbers c[...]

Broadcasting 40 Broadc asting using a Group Key If the destin ations to whic h you w ant to broadcast have all been stored in one Group K ey (see Storing numbers in Group K eys which follo ws), you can perf or m the broadcast operation using the follo wing simplified proced ure: 1 Load the document(s). • If desired, press to set the resolution an[...]

Caller ID (Requires Service) 41 6. Special Functions programmed. Clear one of the ke ys and then store a group . 4 Press the Group K ey that you w ant to use ( or ). (If yo u are cleari ng a Group K ey , press the Group ke y that you w ant to clear and go to Step 8.) • If [ ALREAD Y ST ORED ] or [ RAPID # ST ORED ] ap pears, the k ey has already [...]

Caller ID (Requires Service) 42 Note: Some caller ID ser vices ma y not provide the name of the caller . In this case, only the phone number will appear when you receiv e a call. Displa y messages One of the f ollowing messages will appear while the machine r ings if caller inf or mation is not av ailable. Caller ID list The machine keeps a log of [...]

Blocking Unwanted Faxes 43 6. Special Functions The Anti Junk F ax function blocks reception of fax es from a f ax number that you specify . T o use this function, ente r the fa x number that you w ant to b lock. Only one number can be entered. 1 Press , then until [ ENTR Y MODE ] appears . 2 Press , then until [ ANTI JUNK # ] appears. 3 Press (SET[...]

Fax Forward to E-mail 44 Fax Forwar d to E-mail Y ou can have incoming f axes from specified f ax numbers (or all f ax numbers) automatically converte d to e- mail and forw arded to designated e -mail recipients. ♦ This provides a conv enient means of f orwarding received f ax es to someone who is out of the office. ♦ This function can also be [...]

Fax Forward to E-mail 45 6. Special Functions Activ ating (and deactiv ating) Fax Fo rward to E-mail After you ha ve stored one or more F a x F orward to E-mail groups, f ollow the steps below to activate the F ax F orward to E-mail function. 1 Press , then until [ RCV F AX T O E-MAIL ] appears. 2 Press . 3 Press to select “ON”. • T o tur n o[...]

Secure Receive 46 Secure Receive T o prev ent others from viewing or taking your receiv ed fax es, use the Secure Receive function. When this function is activated, receiv ed fax es are held in memor y without being pr inted. T o print the fax es, a 4-digit “secure code” must be entered. Note: When Secure Receive activ ated, the number of pages[...]

Secure Receive 47 6. Special Functions Deactiv ating Secure Re ceive If you need to deactiv ate Secure Receive (f ax es will be automatically printed when received), f ollow the steps below . 1 Press , then until [ A CTIV A T E SECURE RCV . ] appears. 2 Press . 3 Press to select “NO”. 4 Enter the 4-digit secure code. 5 Press . • The display w[...]

PBX Operations 48 PBX Operations If the machine is connected to a PBX, yo u can use it to perf orm the f ollowing operations: Making enquiry calls: Durin g a call, yo u can put the original caller o n hold, make a fur ther call to a third par ty , and then go back to the or iginal calle r . T ransfer ring calls: Y ou can transfer a call to another [...]

Option Settings 49 7. Option/Print Settings 7. Option Settings and Print Settings The option settings and pr int settings allow you to customiz e the operation of the machine to better suit your needs. The option settings are related to general operation. The pr int settings are related t o printing. The option settings and prin t settings hav e be[...]

Option Settings 50 TRANSA CTION LIST This sets the condition f or pr inting transaction repor ts (see page 56). Press a number key as f ollows: (AL WA YS PRINT): Print after ev er y f ax transmission, reception and error . (ERROR/MEM OR Y): Print only after an error or memor y operation. (SEND ONL Y): Pr int after e very fax transmission. (ERROR ON[...]

Option Settings 51 7. Option/Print Settings F AX SIGNAL RX The machine will automati cally begin reception if you hear a soft f ax tone after answering a call on the machine’ s handset or an extension phone . If you use a computer f ax modem to send documents on the same line, you m ust tur n this function off in order to pre vent the machine fro[...]

Option Settings 52 DIAL T ONE DETECTION Press (YES) to hav e the machine verify the presence of a dial tone on the lin e before automatic dialli ng. Press (NO) to turn this function off . Note: If you select YES and find that the machine is unable to dial, change the setting to NO. Initial setting: NO KEY T ONE Press (ON) to hav e the machine sound[...]

Print Settings 53 7. Option/Print Settings Print Settings Make a selection f or the display ed setting as explained below . This is done in step 3 of the procedure on page 49. Setting Description RECEIVE RA TIO Press (AUT O) to ha ve the ma chine automatically reduce the size of receiv ed fax es to fit the size of the printing paper . This ensures [...]

Print Settings 54 ALIGN CARTRIDGE This is used to align the print car tridge to improv e print quality . See page 58. CLEAN NOZZLES This is used to clean the print car tridge nozzl es if print quality is not satisfactory after aligning the pr int car tr idge. See page 58. all.book Page 54 Thurs day, August 10, 2006 2:22 PM[...]

55 8. Printing Lists 8. Printing Lists Y ou can print lists showing settings and information entere d in the machine. 1 Press , then until [ LISTING MODE ] appears . 2 Press . 3 Press or until the desired list (see below) appears. • A CTIVITY LIST : This repor t shows information on your most recent transmissions and receptions (combined maximum [...]

Transaction Report 56 NO TE One of the f ollowing not es will appear under NO TE to indicate whether the f ax was successful, and if not, wh y it f ailed. OK - T r ansmission/reception was s uccessful. P. F A I L - A power f ailure pre vent ed the transacti on. JA M - The printing paper or document jammed. BUS Y - Th e fax was not sent because the [...]

Cleaning the Machine 57 9. Maintenance 9. Maintenance Cleaning the scanning glass an d ro l le rs Any dir t on the scanning glass an d rollers will degrade the quality of transmitted documents and copies. Clean these frequently as e xplained belo w . ♦ If the document does not feed or double-f eeds occur , use a cloth moistened wi th water to wip[...]

Improving Print Quality 58 Impro ving Print Quality Aligning the print cartridge If print quality is not satisfactory , first try aligning the pr int car tr idge. Note: Make sure that paper is loaded bef ore beginn ing this proc edure . 1 Press , then until [ PRINT SET -UP ] a ppears . 2 Press , then until [ ALIGN CARTRIDGE ] appears . 3 Press to p[...]

Improving Print Quality 59 9. Maintenance 5 If the bottom diagonal lines stil l hav e breaks, repeat Steps 1 through 4 to clea n the nozzles again. Repeat sev eral more times if necessar y .If the print quality is still not satisf actor y after cleaning the nozzles sev eral times, continue with Step 6. 6 Open the cov er and remov e and then reinsta[...]

Improving Print Quality 60 Cleaning the cartridge holder A dir ty pr int car tr idge holder may cause smudges on your printed pages. T o clean the print car tr idge holder , open the cov er and remov e the pr int car tr idge (see the procedure beginning on page 10). Wipe th e par t indicated below with a damp cl oth. About the lithium battery: The [...]

Problems and Solutions 61 10. T rouble- shooting Line error Prob lem Solution LINE ERROR appears in the display . A line error occurs when your machine cannot communicate corre ctly with another fax machine. The error is usually due to a problem on the phone line. T r y faxing again. If unsuccessful, chec k the follo wing: • Check the connection.[...]

Problems and Solutions 62 Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE soc ket and the wall sock et (see page 12 ). The power is on, but no transmission takes place . • Make sure that the receiving machine has paper[...]

Problems and Solutions 63 10. T rouble- shooting The printin g paper comes out blank when y ou tr y to receiv e a document. • Make sure that the document is loa ded properl y in the f eeder of the transmitting machin e. Mak e a copy or print a repor t to confir m the printing a bility of your machine. Print quality is poor . • The print car t r[...]

Messages and Signals 64 Display messages Note: If you ha ve turned on the Caller ID function, see page 42 for displa y messages related to Caller ID . ADD P APER & / PRESS ST ART KEY (alter nating messages) Check the printing paper . If the tra y is empty , add paper and then press . If there i s paper in the tra y , make sure it is inser ted c[...]

Messages and Signals 65 10. T rouble- shooting INK NEAR EMPTY The car tr idge is near ly empty (approximately one eighth of the ink remains). LINE ERROR T ransmission or reception was not successful. Press to clear the message an d then tr y again. If the error persists, see Line error on page 61. LO W INK The car tr idge is low on ink (appro ximat[...]

Messages and Signals 66 SER VER ERR OR A Scan to E-mail tr ansmission w as not successful because the machine could no t connect to your mail ser ver or there was no response from the mail ser ver . Make sure the SM TP ser ver se tting is correct (p . 19). If you ha ve configured “SMTP A u thentication” settin gs or “POP before SMTP” settin[...]

Clearing Paper Jams 67 10. T rouble- shooting Clearing a jammed document If the orig inal document doesn’t feed properly dur ing transmission or copying, or [ DOCUMENT JAMMED ] appears in the display , fi rst tr y pressing . If the document doesn't feed out, remo ve it as explained below . Impor tant: Do not tr y to remov e a jammed document[...]

68 Fax / Scan to E-mail T ransmission Place your document (up to 20 pages) f ace down in the document feeder . Sending a Fax b y Normal Dialling 1 Lift the handset or press . 2 Dial the fax n umber . 3 W ait f or the reception tone (if a person answ ers, ask them to press their Star t ke y). 4 Press . Using a Rapid Key (fax/e-mail) Press the Rapid [...]

Index 69 A Anti Junk F ax, 43 Audible signals, 66 Auto Print Out (of A ctivity Report), 51 AUTO reception mode, 14, 35 Auto-dial numbers Storing, 29 Using, 31 B Batch page numbering, 34 Broadcasting, 39 C Caller ID, 41 Caller ID list, 42, 55 Contrast, 27 Copies, 38 D Date, setting, 13 Destination List, 55 Dial tone detection, 52 Dialling Automati c[...]

Index 70 M MANUAL rece ption mode, 14, 36 Memory full , 65 Memory, substitute reception to, 37 N Network Cable, 15 Checking connection, 1 6 Connecting to, 15 Problems, 17 Network Setting List, 55 Network settings, configuring, 25 Network settings, initializi ng, 25 Normal Dialling, 28 Number of Rings setting, 49 P Packing tape, removing, 8 Page num[...]

A. Information o n Disposal for User s (priv ate households) 1. In the Eur opean Union Attention: If you want to dispose of this equipment, please do not use the ordinar y dust bin! Used electrical and electronic equi pment must be treated separately and in acco rdance with legislation that requires proper treatment, reco very and recycling o f use[...]

SHARP ELECTRONICS (U .K.) L TD. 4 Furzeground W a y , Stockley P ark, Uxbridge , Middlesex UB11 1EZ SHARP CORPORA TION PRINTED IN THAILAND (TINSE4533XHTZ)[...]