Xerox 2218 manual

FaxCentre 2218 User Guide 700N00148 Rev A 01_UG.book Page 1 Wednesda y, March 7, 2007 3:00 PM[...]

Prepared and T ranslated by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND © 2007 by Xerox Corporation. All rights reserved. Copyright protection claimed includes al l forms and matters of copyrighted mate rial and information now allowed by statutory or judicial law or hereinaf te r granted, includi[...]

Xerox FaxCentre 2218 User Guide Page i T able of Content s 1 Welcome .................................................................................1-1 Introduction ................................................................................................ 1-2 About This Guide ............... .................................................[...]

Page ii Xerox FaxCentre 2218 User Guide Installing Drum and Toner Cartridges ..... .......................... .................... 2-13 Making Connections............. ................................................................... 2-15 Powering On the Machine ....................................................................... 2-17 Loading [...]

Xerox FaxCentre 2218 User Guide Page iii Sending to a Mailbox .......... ........................ ......................................... 4-29 Fax Setup Options ................ ................................................................... 4-30 Changing the Fax Setup Options ............ ............................................ 4-30 Fax[...]

Page iv Xerox FaxCentre 2218 User Guide Setting Departments ............. ................................................................ 8-7 Printing Department Data ...................... ................................................ 8-8 Managing Departments ......... ....................... ......................................... 8-9 Chang[...]

Xerox FaxCentre 2218 User Guide Page v Problems at Installation ...................... ............................. .................. 10-14 Copying Problems ................. ....................... ........................ ............. 10-15 Printing Problems ............... ........................ ....................................... 10-16[...]

Page vi Xerox FaxCentre 2218 User Guide 01_UG.book Page vi Wednes day, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 1-1 1 W elcome Thank you for choosing the Xerox FaxCentre 2218 . This product have been designed for ea se of use, but to use your machine to its fullest potential t ake some time to read the User Guide . ¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 ¾ About This Guide . . . . [...]

Page 1-2 Xerox FaxCentre 2218 User Guide Welcome Introduction Xerox FaxCentre 2218 This model provides faxing, digital copying, direct printing and sc anning at 17 pa ges per minute A4 or 18 pages pe r minute Letter as st andard. Options available include an additional Paper T ray , Foreign Interface, S tand and Network Kit. ) The Network Kit enabl[...]

Xerox FaxCentre 2218 User Guide Page 1-3 Welcome About This Guide Throughout this User Guide some terms are used interchangeably: ¾ Paper is synonymous with media. ¾ Document is synonymous with original. ¾ Xerox FaxCentre 2218 is synonymous with the machine. The following table of fers further information about the conventions us ed within this [...]

Page 1-4 Xerox FaxCentre 2218 User Guide Welcome Related Information Sources Information available for the product consists of: -T h i s User Guide -T h e Quick Use Guide -T h e Quick Install Sheets -T h e System Administration Guide - The Xerox website http://www.xerox.com -T h e Network Quick Setup Guide -T h e Reference Poster 01_UG.book Page 4 [...]

Xerox FaxCentre 2218 User Guide Page 1-5 Welcome Customer Support If you need assistance during or af ter product installation, plea se visit the Xerox website for online solutions and support: http://www .xerox.com If you require further assistan ce, call our experts at the Xerox W elcome Center , or contact your local representative. When telepho[...]

Page 1-6 Xerox FaxCentre 2218 User Guide Welcome Safety Notes Read these safety notes carefully before us ing this product to en sure you operate the equipment safely . Y our Xerox product and supplies have been de signed and tested to meet strict safety requirements. These include safety agency approval, and compli ance to esta blished environment[...]

Xerox FaxCentre 2218 User Guide Page 1-7 Welcome Operator Accessible Areas This equipment has been designed to restrict op erator access to safe areas only . Operator access to hazardous areas is re stricted with covers or guards which would require a tool to remove. Never remove these covers or guards. Maintenance Any operator product maintenance [...]

Page 1-8 Xerox FaxCentre 2218 User Guide Welcome - A wall panel circuit breaker , fuse, or other safety device has been tripped. - Liquid is spilled into the copier/printer . - The equipment is exposed to water . - Any part of the equipment is damaged. Disconnect Device The power cable is the disconnect device for this equipment. It is attach ed to[...]

Xerox FaxCentre 2218 User Guide Page 1-9 Welcome Do Not Do These: ¾ Never use a plug that lacks an earth connectio n terminal to connect the product to an electrical outlet. ¾ Never attempt any maintenance function that is not specifically described in this documentation. ¾ This equipment should not be placed in a built -in installation unless p[...]

Page 1-10 Xerox FaxCentre 2218 User Guide Welcome Consumables S tore all consumables in accordance with the instructions given on the package or container . ¾ Keep all consumables away fr om the reach of children. ¾ Never throw toner , toner cartridges or toner containers into an open flame. Radio Frequency Emissions United States and Canada Note[...]

Xerox FaxCentre 2218 User Guide Page 1-1 1 Welcome Product Safety Certification This product is certified by the followin g Agency using the Safety standards listed. This product was manufactured under a registered ISO9001 Quality system. AGENCY ST ANDARD Underwriters Laboratories Inc. UL60950-1st Edition (USA/Canada) 01_UG.book Page 11 Wednes day,[...]

Page 1-12 Xerox FaxCentre 2218 User Guide Welcome Regulatory Information W ARNING: In order to allow this equipmen t to operate in proximity to Industrial Scientific and Medical (ISM) equipment, th e external radiation from the ISM equipment may have to be limited or sp ecial mitigation measures taken. W ARNING: This is a Class A product. In a dome[...]

Xerox FaxCentre 2218 User Guide Page 1-13 Welcome Dat a Coupler Information: This equipment complies with Pa rt 68 of the FCC rules and th e requirements adopted by the Administrative Council for T erminal Att achments (ACT A). On the rear of this equipment is a label that contains, among other information, a produc t identifier in the format US:AA[...]

Page 1-14 Xerox FaxCentre 2218 User Guide Welcome Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency . This applies at any time dur ing or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be u[...]

Xerox FaxCentre 2218 User Guide Page 1-15 Welcome Environment al Compliance USA Energy St ar® - As an ENERGY ST AR p artner, Xero x Corporation has determined that (the basic configuration of) this prod uct meets the ENERGY ST AR guid elines for energy efficiency . The ENERGY ST AR and ENERGY ST AR MARK are registered United S tates trademarks. Th[...]

Page 1-16 Xerox FaxCentre 2218 User Guide Welcome Illegal Copies USA Congress, by statute, has forbidden the reproduc tion of the following subjects under cert ain circumstances. Penalties of fine or imprisonment may be impo sed on those guilty of making such reproductions. ¾ Obligations or Securities of the United S tates Government, such as: ¾ [...]

Xerox FaxCentre 2218 User Guide Page 1-17 Welcome ¾ Certificates of Citizenship or Naturalization. (Foreign Natu ralization Certificates may be photographed.) ¾ Passports. (Foreign Passpor ts may be photographed.) ¾ Immigration Papers. ¾ Draft Registration Cards. ¾ Selective Service Induction Papers that bear any of the following Registrant&ap[...]

Page 1-18 Xerox FaxCentre 2218 User Guide Welcome ¾ Impressed or adhesive stamp s used for the pu rpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada. ¾ Documents, registers or records kept by public of ficials charged with the duty of making or issuing certified copies thereo f, where t[...]

Xerox FaxCentre 2218 User Guide Page 1-19 Welcome Product Recycling and Disposal If you are managing the disposal of your Xe rox product, please note that the product may contain, lead, mercury , perchlorate and other materials whose disposal may be regulated due to environmental considerat ions. The presence of lead, mercury and perchlorate is ful[...]

Page 1-20 Xerox FaxCentre 2218 User Guide Welcome 01_UG.book Page 20 Wednes day, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 2-1 2 Getting S t arted Before you start to use your machine, there are a number of tasks to perform. Using the instru ctions provided in this chapter , unpack and setup your machine. ¾ Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 ¾ Machine Overview . . . . . . . . . . . . . . . [...]

Page 2-2 Xerox FaxCentre 2218 User Guide Getting Started Unp acking z To scan or copy a document, the switch must be in the unlock position. If the machine is not being used for a long period of time, or being moved, push the switch to the lock position ( ). 1 ¾ Remove the shipping tape from the front, back and sides of the machine. Ta pe LCD 2 ¾[...]

Xerox FaxCentre 2218 User Guide Page 2-3 Getting Started z The appearance of the power cord and the telephone line cord may vary according to Country. CD Contents Documentation CD ¾ The Documentation provides deta iled informati on, technical specifications and procedural step by step instructions on all the features available. 4 ¾ Ensure the fol[...]

Page 2-4 Xerox FaxCentre 2218 User Guide Getting Started Drivers CD ¾ This CD contains the print drivers, scan driv er and ControlCentre software available for your machine. ¾ Print Drivers are available for Windows 98 , NT , 2000, ME and XP . Print Drivers are available in PCL5e emulation, PCL6. ¾ The T wain Driver is the inte rface between you[...]

Xerox FaxCentre 2218 User Guide Page 2-5 Getting Started CD Installation Insert the appropriate CD into your CD-ROM dr ive. Use the instructions below to run the required CD. Documentation CD ¾ The program is designed to Auto run. If this is not enabled dou ble-click on the run.exe file on the CD. ¾ Select your preferred language. Drivers CD ¾ T[...]

Page 2-6 Xerox FaxCentre 2218 User Guide Getting Started Machine Overview Options FaxCentre 2218 Document Feeder S tandard Paper T ray 1 & Byp ass Tr a y S tandard Digit al Copying S tandard Direct Printing S tandard Network Printing Option Direct Scanning S tandard Fax S tandard Paper T ray 2 Option Cabinet and St and Option Foreign Interface [...]

Xerox FaxCentre 2218 User Guide Page 2-7 Getting Started Component Location Front View: Document Feeder Document Guides Document Input Tra y Document Output Tray Control Panel Paper Tra y 1 Front Cover Paper Guides Scanner Module Bypass Tray Side Cover Release Lever Paper Tray 2 (optional) 01_UG.book Page 7 Wednesda y, March 7, 2007 3:00 PM[...]

Page 2-8 Xerox FaxCentre 2218 User Guide Getting Started Rear View: Paper Exit Extension Document Feeder Paper Tray T elephone Connections AC Power Cord Connector Parallel Connector USB Connector Power Switch Document Feeder Connector Document Glass 01_UG.book Page 8 Wednesda y, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 2-9 Getting Started Control Panel Overview Numeric Keypad Feature keys (1 - 7) 1 2 3 4 5 6 7 Sta rt Sto p Clear / Clear All (AC) Fax Functions FaxCentre 2218 Control Panel Display Sta tu s M ap Paper Supply Navigation keys Menu/Exit Enter Status keys Copy/fax keys One T ouch keys (1 - 60) Enable One T ouch keys [...]

Page 2-10 Xerox FaxCentre 2218 User Guide Getting Started ITEM DESCRIPTION Lighten/Darken Use to adjust the contrast le vel to improve output quality . Reduce/Enlarge Use to adjust copy size from 25% to 400% when using the Document Glass , and 25% to 100% using the Document Feeder . 2 Sided Use to scan 1 or 2 Sided originals and produce 1 or 2 Side[...]

Xerox FaxCentre 2218 User Guide Page 2-1 1 Getting Started Sta tu s M ap The St atus Map identifies which paper tray is selected, when a paper tray is empty and when an error occurs. The St atus Map has a light for each paper tray . A paper tray can be selected using the Paper Supply key . Each time the key is pressed, a different tray is selected [...]

Page 2-12 Xerox FaxCentre 2218 User Guide Getting Started Clear/Clear All (AC) Press once to clear a current entry e. g. an incorrect number or character entry . Press twice to clear all progra mmed settings, the display requests confirmation. One-touch keys Use to send a fax job with the press of a single key . Hold for 3 seconds to define or edit[...]

Xerox FaxCentre 2218 User Guide Page 2-13 Getting Started Inst alling Drum and T oner Cartridges 1 ¾ Pull the release latch to open the side cover . CAUTION: Ensure the side cover is always open before opening the front cover . 2 ¾ Open the front cover . 3 ¾ If the cartridge locki ng lever is in the lower position, turn the lever upward until it[...]

Page 2-14 Xerox FaxCentre 2218 User Guide Getting Started z Xerox has included a Starter Toner Cartridge. Purchased replacement toner cartridges will yield approximately two times the number of copies. z When the drum or toner cartridge need to be replaced a message displays. 4 ¾ Remove the drum cartridge from its bag and slide it into the machine[...]

Xerox FaxCentre 2218 User Guide Page 2-15 Getting Started Making Connections Document Feeder Telephone Line z You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or larger tele- communication line cord. 1 ¾ Connect the Document Feeder cord to the port sho[...]

Page 2-16 Xerox FaxCentre 2218 User Guide Getting Started USB or Parallel Port Cable ) Only connect one of the above cables. If you are using Windows NT you must use the parallel port. When using the USB connection, your machine provides two USB modes; Fast and Slow . Fast is the default mode. Some PC User ’s may experience poor functionality in [...]

Xerox FaxCentre 2218 User Guide Page 2-17 Getting Started Powering On the Machine 1 ¾ Connect the AC Power Cord to the machine and a power outlet. The power cord must be plugged into a grounded power socket. 2 ¾ Press the ON/OFF switch to the ON ( I ) position. The machine displays ’W arming Up Please W ait...’. 01_UG.book Page 17 Wednes day,[...]

Page 2-18 Xerox FaxCentre 2218 User Guide Getting Started Loading Paper z An additional Paper Tray is available as an option. The instructions for loading both paper trays are the same. 1 ¾ Pull open the Paper T ray . 2 ¾ Push down on the pressure plate until it locks into position. 3 ¾ Adjust the rear paper guide to the required paper length. I[...]

Xerox FaxCentre 2218 User Guide Page 2-19 Getting Started z If you experience problems with paper feed, turn the paper around and if the problem continues, use the Bypass Tray. 4 ¾ Fan the paper and insert it into the tray . If loading Letterhead, ensure the design is face-up and the top edge of the sheet is placed at the right side. 5 Corner snub[...]

Page 2-20 Xerox FaxCentre 2218 User Guide Getting Started z When printing from your PC, ensure you select the Paper Source and the correct paper size from your software application. ) Refer to “Machine Setup” starting on page 2-21 to set the correct size for the Paper Tray . For more detailed information about Pape r Supply , refer to the Chapt[...]

Xerox FaxCentre 2218 User Guide Page 2-21 Getting Started Machine Setup Use the following instructions to customize your machine to meet your individual requirements. ¾ Using the Navigation Keys select [Machine Setu p] and press [Enter]. ¾ Using the Navigation Keys select the required setup option and press [Enter]. ¾ Using the “Machine Setup [...]

Page 2-22 Xerox FaxCentre 2218 User Guide Getting Started Machine Setup Options OPTION SETTINGS DESCRIPTION T ray 1 Size L TR / A4 / LGL / Folio Use to set the default paper size for Tr a y 1 . Paper Size options are Letter , A4, Legal (216 x 356 mm / 8.5 x 14 inch) or Folio. T ray 2 Size L TR / A4 / LGL / Folio Use to set the default paper size fo[...]

Xerox FaxCentre 2218 User Guide Page 2-23 Getting Started Alarm Sound On Set to On to enable an alarm sound when an error occurs or a fax communication ends. Off Key Sound On Set to On to enable a sound when any key is pressed. Off Speaker Control Comm The speaker can be set to Comm, Low , Medium, High or Off. Low Med High Off Language English and [...]

Page 2-24 Xerox FaxCentre 2218 User Guide Getting Started Discard Size [00 - 30] If the Fax Setup option Auto Reduction is set to Off , and the received document is as long or longer than the paper selected, the machine will discard any excess image from the bottom of the page that is longer than the selected length. If the received page is out sid[...]

Xerox FaxCentre 2218 User Guide Page 2-25 Getting Started Inst alling Sof tware Installing Drivers Programs for Windows T o use your machine as a printe r and scanner in Windows, you must install the MFP drivers. Y ou can install some or al l the following components: ¾ Printer driver - Use this driver to take full advant age of your printer’s f[...]

Page 2-26 Xerox FaxCentre 2218 User Guide Getting Started Windows 98/Me/NT 4.0/2000/XP The following table shows Windows requirements. Macintosh Macintosh 10.3 or later - with Network Kit option Linux V arious Linux - with Network Kit option. Installing Drivers in Windows All applications should be closed on your PC before beginning installation. I[...]

Xerox FaxCentre 2218 User Guide Page 2-27 Getting Started ¾ When the language selection window appears, select the appropriate language. ¾ Click [Next]. ¾ Choose the components you want to inst all and then click [Next]. ¾ The confirmation screen summariz es your selections. Either Click [Back] to reselect or Click [Next] to install your select[...]

Page 2-28 Xerox FaxCentre 2218 User Guide Getting Started ¾ When the setup has completed click [Finish]. ¾ Plug the USB cable into the FaxCentre 2218 and connect it to your Personal Computer (PC). S tart your PC and swit ch on the FaxCentre 2218. ¾ The Hardware Wizard will search for and find the drivers. Follow the on screen instructions. The H[...]

Xerox FaxCentre 2218 User Guide Page 2-29 Getting Started ¾ Select [Next]. ¾ Choose the components you want to inst all and then click [Next]. ¾ The confirmation screen summariz es your selections. Either Click [Back] to reselect or Click [Next] to install your selections. ¾ Click [Finish]. The driver in stallation is now complete. 4 5 6 7 01_U[...]

Page 2-30 Xerox FaxCentre 2218 User Guide Getting Started Installing Xerox Drivers in Mi crosoft Windows 98 or Windows Millennium using the USB port ¾ Plug the USB cable into the FaxCentre 2218 and connect it to your Personal Computer (PC). S tart your PC and switch on the FaxCentre 2218 . ¾ Insert the Xerox Drivers CD into the CD-ROM drive. ¾ T[...]

Xerox FaxCentre 2218 User Guide Page 2-31 Getting Started ¾ Again, you must specify the location . Browse to the CD-ROM drive and the Driver folder on the CD. Then click the scan directory an d then the Win98ME directory and click [OK]. Click [Next] when prompt ed then click [Finish]. The scan driver for the FaxCentre 2218 is now loaded. ¾ In Mic[...]

Page 2-32 Xerox FaxCentre 2218 User Guide Getting Started ¾ Click the port that the printer cabl e is attached to, in this case USB and click [Next]. ¾ Y ou can type in a name for your new printe r or accept the default then click [Next]. ¾ Choose [Y es] to print a test page and click [Finish]. The FaxCentre 2218 driver will now be installe d an[...]

Xerox FaxCentre 2218 User Guide Page 2-33 Getting Started Test Print or Scan T o ensure the FaxCentre 2218 has been installed correctly a test print or scan should be submitted from the Workstation . Use the following instructions to send a test print or scan. Test Print ¾ Open a document on the Workstation . ¾ Select the Xerox FaxCentre 2218 as [...]

Page 2-34 Xerox FaxCentre 2218 User Guide Getting Started 01_UG.book Page 34 Wednes day, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 3-1 3 Paper and Other Media There is one Paper T ray and a Byp ass T r ay as st andard on the Xerox FaxCentre 2218 . A second Paper T ray is available to purchase as an option. ¾ Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 ¾ Setting the Paper Size . . . . . . . . . . . . . . . . .[...]

Page 3-2 Xerox FaxCentre 2218 User Guide Paper and Other Media Loading Paper Preparing Paper for Loading Before loading paper into the Paper T rays , fan the edges. This procedure separates any sheets of p aper that are stuck together an d reduces the possibility of paper jams. ) T o avoid unnecessary paper jams and mi sfeeds do not remove paper fr[...]

Xerox FaxCentre 2218 User Guide Page 3-3 Paper and Other Media z If you experience problems with paper feed, turn the paper around and if the problem continues, use the Bypass Tray. 3 ¾ Adjust the rear paper guide to the required paper length. It is preset to A4 or Letter size depending on country . ¾ T o load another size, lift the rear guide ou[...]

Page 3-4 Xerox FaxCentre 2218 User Guide Paper and Other Media z When printing from your PC, ensure you select the Paper Source and the correct paper size from your software application. ) Use the instructions “Setting the Paper Size ” on page 3-8 to set the correct size for the Paper T ray . 5 Corner snubbers ¾ Ensure that the paper is positi[...]

Xerox FaxCentre 2218 User Guide Page 3-5 Paper and Other Media Using the Bypass Tray The Bypass T ray is located on the right side of your mach ine. It can be closed when not in use, making the product mo re compact. Use the Byp ass T ray to print transparencies, labels, envelopes or postcards in additi on to making quick runs of pa per types or si[...]

Page 3-6 Xerox FaxCentre 2218 User Guide Paper and Other Media Loading the Bypass Tray z Remove any curl on postcards, envelopes, and labels before loading them into the Bypass Tray. z Hold transparencies by the edges and avoid touching the print side. 1 ¾ Lower the Bypass T ray , located on the right side of the product. ¾ Unfold the Paper Suppo[...]

Xerox FaxCentre 2218 User Guide Page 3-7 Paper and Other Media ) Use the instructions “Setting the Paper Size ” on page 3-8 to set the correct size for the Bypass T ray . 3 4 ¾ Adjust the paper guide to the width of the st ack of print material. Ensure you have not loaded too much print media. The stack should be under the Max. Fill Line. 5 ¾[...]

Page 3-8 Xerox FaxCentre 2218 User Guide Paper and Other Media Setting the Paper Size After loading p aper in the Paper T rays , you will need to set the default Paper Size . Use the following instructions to set the default Paper Size for each tray . ¾ Press the [Machine S tatus] key on the Control Panel . ¾ Select [Machine Setup] using the Navi[...]

Xerox FaxCentre 2218 User Guide Page 3-9 Paper and Other Media Media S pecifications Media Sizes and Types The table below identifies the medi a sizes which can be used in the Paper T ray and Bypass Tr a y , and the capacities which can be loaded. L a. Depending on paper thickness, ma ximum capacity may be reduced. b. Feed one sheet at a time throu[...]

Page 3-10 Xerox FaxCentre 2218 User Guide Paper and Other Media When selecting or loading pape r , envelopes, or other specia l media please adhere to these guidelines: ¾ Attempting to print on damp, curled, wrinkled , or torn paper can cause paper jams and poor print quality . ¾ Use only high quality copier grade pape r . A void paper with embos[...]

Xerox FaxCentre 2218 User Guide Page 3-1 1 Paper and Other Media ¾ Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off duri ng printing, which can cause p a per jams. Exposed adhesive can also cause damage to machine components. ¾ Do not feed a sheet of labels through the machine more than [...]

Page 3-12 Xerox FaxCentre 2218 User Guide Paper and Other Media 01_UG.book Page 12 Wednes day, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 4-1 4F a x The Fax function is available as st andard on the Xerox FaxCentre 2218 . ¾ Faxing Procedure . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 ¾ Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 ¾ Basic Fax Features . . . . . . . . . . . . . . . . . . . . . . . . 4-9 ¾ S[...]

Page 4-2 Xerox FaxCentre 2218 User Guide Fax Faxing Procedure Load the Originals Document Feeder: L Up to 50 sheets of 80 g/m² (20lb bond) paper c an be loaded. Weight ranges from 45 - 105 g/m² (12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14 ”). Refer to “Scanner and Copier Specifications” on page 11-5 for full Docu[...]

Xerox FaxCentre 2218 User Guide Page 4-3 Fax Document Glass: z Ensure no documents are loaded in the Document Feeder when using the Document Glass. Leaving the Document Feeder open while scanning will affect the image quality and toner consumption. z On completion of the job, ensure the Document Feeder is closed. Select the Fax key ¾ Raise the Doc[...]

Page 4-4 Xerox FaxCentre 2218 User Guide Fax Select the Fax Features z For more information about the available Fax features, refer to “Basic Fax Features” on page 4-9, and “Special Fax Features” on page 4-12. Enter the Fax Number z There are several methods available for entering the remote fax number, for more information refer to “Dial[...]

Xerox FaxCentre 2218 User Guide Page 4-5 Fax Press Start Job Status 5 ¾ Press [S tart] to begin the Fax job. ¾ If the display shows [Scan Another?] and another original requires scanning, load the next original and select [Y es]. Press [Enter]. Continue the procedure until all the originals have been scanned. ¾ Select [No] when all the originals[...]

Page 4-6 Xerox FaxCentre 2218 User Guide Fax Dialing Methods There are several methods which can be used to enter a fax number or a group of fax numbers. Keypad Dialing This option allows users to enter a fax number using the numeric keypad. The number entered appears in the fax window . One-Touch Dialing The One-T ouch Keys enable users to send tr[...]

Xerox FaxCentre 2218 User Guide Page 4-7 Fax One T ouch Dialing ¾ Load the originals and select the [Fax] key . ¾ Press the desired [One T ouch] key . ¾ The machine will automatically send the fax to the number stored in the One T ouch location. Speed Dialing ¾ Load the originals. ¾ Press the number of the speed di al on the numeric keypad and[...]

Page 4-8 Xerox FaxCentre 2218 User Guide Fax Manual Dialing z Use to dial the fax number with the telephone line open. ¾ Load the originals and select [Fax]. ¾ Press [Manual Dial]. The dial tone is audible and the LCD displays ’Phone’. ¾ Dial the fax number and a [Cha rge Code] if needed. When the fax tone is heard, press [S tart] to begin f[...]

Xerox FaxCentre 2218 User Guide Page 4-9 Fax Basic Fax Features There are five basic Fax features available. These features can be selected using the feature keys located on the Control Panel . Feature Description Lighten/Darken Adjusts the lightnes s or darkness of the fax being sent. Original Type Sets the appropriate Resolution and Lighten /Dark[...]

Page 4-10 Xerox FaxCentre 2218 User Guide Fax . FEATURE OPTIONS INSTRUCTIONS Lighten/Darken z Use to adjust the contrast for a document containing faint or dark images. 5 Contrast Settings ¾ Press [Fax]. ¾ Press [Lighten/Darken]. ¾ Using the Navigation Keys select a contrast setting. Each time the key is pressed the selection block on the displa[...]

Xerox FaxCentre 2218 User Guide Page 4-1 1 Fax 2 Sided Ye s Use for 2 sided originals ¾ Press [2 sided]. ¾ Using the Navigation Keys , select Ye s or No and press [Enter]. No 01_UG.book Page 11 Wednes day, March 7, 2007 3:00 PM[...]

Page 4-12 Xerox FaxCentre 2218 User Guide Fax S pecial Fax Features The special Fax features available can be accessed by pressing the Menu/Exit key and then selecting Fax Features on the display . Feature Description Toll Save Using the T oll Save button on the control panel, you can quickl y set your machine to send the document(s) stored in memo[...]

Xerox FaxCentre 2218 User Guide Page 4-13 Fax TX Polling allows users to scan documents and store them. When remote machines poll the device, they are able to retrieve the scanned do cument(s). Passcodes can be set up to control which machines have access to the documents stored. Delay RX Polling allows users to contact a re mote fax machine to loc[...]

Page 4-14 Xerox FaxCentre 2218 User Guide Fax Delay Fax z Use to set a specific time for sending your fax. z When the machine has more than one fax stored in memory, the status message Delayed Fax is displayed. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Fax Features] and press [Enter]. ¾ Select [Delay Fax] and press [Enter]. ¾ Ent[...]

Xerox FaxCentre 2218 User Guide Page 4-15 Fax Polling z Polling is used to retrieve documents from remote fax machines. Remote fax machines can also poll your machine. TX Poll Use to store a document on the machine ready to be polled by a remote fax machine. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Fax Features] and press [Enter].[...]

Page 4-16 Xerox FaxCentre 2218 User Guide Fax Secure Receive z Feature must be enabled in Fax Setup. Print Print secure faxes ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Fax Features] and press [Enter]. ¾ Select [Secure Receive] and press [Enter]. ¾ Select [Print] and press [Enter]. ¾ Enter a passcode and press [Enter]. 01_UG.book[...]

Xerox FaxCentre 2218 User Guide Page 4-17 Fax PC Fax This allows a fax image file to be routed from a computer to a local or networked fax machine via the PC fax driver . The PC fa x driver uses the fax machine to send out faxes to a recipient list. Configure PC Fax Example of configuring PC Fax on a network (Xp). ¾ On your PC go to S tart, All Pr[...]

Page 4-18 Xerox FaxCentre 2218 User Guide Fax ¾ Select the [Auto detect on the Network] radio button and ch oose [Search Now]. ¾ Choose your device and Click [OK]. ¾ If the machine does not appear in the list, verify a network kit has been installed and the machine has been connected and configured on the network. Y ou cannot network fax without[...]

Xerox FaxCentre 2218 User Guide Page 4-19 Fax Recipients The Recipient s tab allows you to Add or Remove phone numbers from a phoneb ook and add them to a recipients list. FEATURE INSTRUCTIONS Add a number to the phone book ¾ Select the Add button on the left side of the window . ¾ Enter the Name and Fax number . Remove a number from the phoneboo[...]

Page 4-20 Xerox FaxCentre 2218 User Guide Fax ¾ When the recipients list is complete, select the Send Fax tab. ¾ Select the required resolu tion (S tandard or Fine). ¾ Select the [Preview] button to preview the fax. The preview appears on the left side of the window . If it has more than one page yo u can scroll through by selecting or . ¾ Sele[...]

Xerox FaxCentre 2218 User Guide Page 4-21 Fax Fax Forwarding When you are away from your FaxCentre, you can have your faxes automatically forwarded to a fax machine near you. This lets you cont inue to receive your faxes regardless of where you’re located. This feature sets up the forwarding deta ils fo r faxes. This can be set for received and o[...]

Page 4-22 Xerox FaxCentre 2218 User Guide Fax Mailbox Setup Mailboxes are areas of machin e memory where incoming faxe s are stored or from which outgoing faxes can be polled. Th e System Administrator can set up to 100 mailboxes on your machine. Y ou can use a mailbox located on the same ma chine you are using (local mailbox), or a mailbox set up [...]

Xerox FaxCentre 2218 User Guide Page 4-23 Fax Create a Mailbox T o create a mailbox: ¾ Press the [Machine S tatus] button. ¾ Press or until System Admin T ools is displayed and press [Enter]. If the System Admin T ools have been passcode protected, type in the password and press [Enter]. ¾ Press or until Mailbox Setup is displayed and press [Ent[...]

Page 4-24 Xerox FaxCentre 2218 User Guide Fax Delete a Mailbox T o delete a mailbox: ¾ Press the [Machine S tatus] button. ¾ Press or until System Admin T ools is displayed and press [Enter]. If the System Admin T ools have been passcode protected, type in the password and press [Enter]. ¾ Press or until Mailbox Setup is displayed and press [Ent[...]

Xerox FaxCentre 2218 User Guide Page 4-25 Fax Mailbox Procedures These procedures allow you to st ore a document in a mailbox, delete a document from a mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the System Administrator . Storing Documents in a Mailbox Allows users to scan and stor e fax documents for pol[...]

Page 4-26 Xerox FaxCentre 2218 User Guide Fax Printing Mailbox Contents Allows you to print a ha rd copy of the docume nts stored in a mailbox. NOTE: If the Delete Mailbox Documents or Print Ma ilbox Document s option is selected then both received and stored docume nts within the selected mailbo x will be printed or deleted. ¾ Select [Print] and [...]

Xerox FaxCentre 2218 User Guide Page 4-27 Fax Deleting Mailbox Contents Allows you to delete all the documents stored within a mailbox. NOTE: If the Delete Mailbox Documents or Print Ma ilbox Document s option is selected then both received and stored docume nts within the selected mailbo x will be printed or deleted. ¾ Select [Delete] and press [[...]

Page 4-28 Xerox FaxCentre 2218 User Guide Fax Polling from a Mailbox Polling enables you to store fax documents into the machine’ s me mory for retrieval by another remote fax machine, or to poll a remote fa x machine or mailbox to retrieve information. Polling from a Mailbox allows users to contact a remote mailbox which is set up on a remote fa[...]

Xerox FaxCentre 2218 User Guide Page 4-29 Fax Sending to a Mailbox Allows you to send a fax document directly to an individual’s private mailbox on a remote machine. NOTE: This feature will only be av ailable when the remote machine has mailbox capability and when the user sending the document knows the mailbox numbe r of the recipient. ¾ Select[...]

Page 4-30 Xerox FaxCentre 2218 User Guide Fax Fax Setup Options Changing the Fax Setup Options The Fax Setup Options contain fe atures that enable you to enha nce the appearance and style of your faxed document. Lighten/Darken Adjusts the lightness or darkness of the fax. Resolution The Resolution affect s the appearance of the fax at the receiving[...]

Xerox FaxCentre 2218 User Guide Page 4-31 Fax Ring to Answer Enables administrators to specif y the number of times the machin e rings, from 1 to 7, before answering an incoming call. Redial Term Used to set the time perio d between redial attempts. Ringer Enables ring volume to be varied. Us ed when sharing a fax and phone line. Junk Fax Setup All[...]

Page 4-32 Xerox FaxCentre 2218 User Guide Fax Fax Setup Options The following table lists all the Fax Setup options available and provides instructions for customizing each setting. Inst ructions for accessing the Fax Setup options are provided on pag e 4-30 . OPTION SETTINGS DESCRIPTION Lighten/Darken 5 Contrast Settings Use to set the default Lig[...]

Xerox FaxCentre 2218 User Guide Page 4-33 Fax Phonebook Setup: Speed Dials New ¾ Enter a Speed Dial number (1-400) using the Numeric Keypad and press [Enter]. If a number is already st ored in the location a message displays. Enter a different Speed Dial number . ¾ Enter the fax number you want to store using the Numeric Keypad and press [Enter].[...]

Page 4-34 Xerox FaxCentre 2218 User Guide Fax Phonebook Setup: Group Dials New ¾ Enter a Group number (1-400) using the Numeric Keypad and press [Enter]. If a number is already st ored in the location a message displays. Enter a different Group Dial number . ¾ The display asks you to enter a Speed Dial or One To u c h number . Enter the number yo[...]

Xerox FaxCentre 2218 User Guide Page 4-35 Fax Phonebook Setup: One T ouch Keys New ¾ Enter a One T ouch number (1-60) using the Numeric Keypad and press [Enter]. ¾ If a number is already st ored in the location a message displays. Enter a different One T ouch number . ¾ Enter the fax number you want to store using the Numeric Keypad and press [E[...]

Page 4-36 Xerox FaxCentre 2218 User Guide Fax MSG Confirm On Sets the machine to print a transmission report for every fax transmission. Off De-activates printing a transmission report. On-Err Sets the machine to print a transmission report only if an error has occurred. Auto Reduction On Use to activate the machine performing an automatic reductio[...]

Xerox FaxCentre 2218 User Guide Page 4-37 Fax Secure Receive On Use to set the default opti on for receiving secure faxes. T o enable, choose [On], enter and confirm passcode. T o enable Secure Receive for specific times, choose [T ime Secure Rx], enter and confirm passcode. Choose [Set Default] to set the desired time for most days. Then choose [S[...]

Page 4-38 Xerox FaxCentre 2218 User Guide Fax DRPD Mode Set "Distinctive Ring" is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you on is identified by different ringing p atterns. Using the Distinctive Ring Pattern [...]

Xerox FaxCentre 2218 User Guide Page 5-1 5 Copy Digital copying is available as st andard on the Xerox FaxCentre 2218 . ¾ Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . 5-2 ¾ Basic Copy Features . . . . . . . . . . . . . . . . . . . . . . . 5-6 ¾ S pecial Copy Features . . . . . . . . . . . . . . . . . . . . . 5-9 ¾ Compatibl[...]

Page 5-2 Xerox FaxCentre 2218 User Guide Copy Copying Procedure Select Copy Mode Select the Paper Supply z For instructions on loading media, refer to “Loading Paper” on page 3- 2. For full media specifications refer to “Media Specifications” on page 11-7. 1 ¾ Ensure Ready to Copy displays. Ready To Copy 100% 001 Number of Copies Current R[...]

Xerox FaxCentre 2218 User Guide Page 5-3 Copy ) When copying onto a paper size smaller th an A4/Letter , the printed image may be offset and not reproduce correctly , even when Auto Fit is selected. Load the Originals Document Feeder: L Up to 50 sheets of 80 g/m² (20lb bond) paper c an be loaded. Weight ranges from 45 - 105 g/m² (12.5 - 28lb). Si[...]

Page 5-4 Xerox FaxCentre 2218 User Guide Copy Document Glass: z When using the Document Glass, ensure there are no documents in the Document Feeder. Leaving the Document Feeder open while scanning will affect the image quality and toner consumption. Select the Copy Features z Only those features relevant to the machine configuration will be availab[...]

Xerox FaxCentre 2218 User Guide Page 5-5 Copy Enter the Quantity z The maximum copy quantity is 999. z You can cancel a copy job while it is copying by pressing the [Stop] key twice. Press Start 5 Numeric Keypad Clear/Clear All ¾ Use the Numeric Keypad to enter the number of copies required. ¾ If necessary , press [Clear/Clear All] to clear the c[...]

Page 5-6 Xerox FaxCentre 2218 User Guide Copy Basic Copy Features There are seven basic Copy features available. These feat ures can be selected using the feature keys located on the Control Panel . Feature Description FEATURE OPTIONS INSTRUCTIONS Lighten/Darken z Use to adjust the contrast for a document containing faint or dark images. 5 Contrast[...]

Xerox FaxCentre 2218 User Guide Page 5-7 Copy Clone Use to print multiple images on a single sheet of paper . The number of images produced is determined automatically based on the original image size. z Only available using the Document Glass, ensure the Document Feeder is empty. ¾ Press [Copy]. ¾ Press [Reduce/Enlarge]. ¾ Using the Navigation [...]

Page 5-8 Xerox FaxCentre 2218 User Guide Copy Collated z Use to produce collated copy sets. On Use to produce collated output e.g. 2 copies of a 3 page job will print one complete document, followed by the second complete document. ¾ Press [Copy]. ¾ Press [Collated]. ¾ Use the Navigation Keys to select [On] and press [Enter]. Original T ype z Us[...]

Xerox FaxCentre 2218 User Guide Page 5-9 Copy S pecial Copy Features The special Copy features available can be accessed by pressing the Menu/Exit key and then selecting Copy Features on the display . Feature Description FEATURE OPTIONS T O SELECT ID Card Copy z Use to copy both sides of an ID document e.g. a drivers license, onto one side of paper[...]

Page 5-10 Xerox FaxCentre 2218 User Guide Copy Edge Erase z Use to ’clean up’ the edges of an original e.g. if it is frayed or has hole punch or staple marks. Off Use to de-activate the feature. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Copy Features] and press [Enter]. ¾ Use the Navigation Keys to select [Edge Erase] and pres[...]

Xerox FaxCentre 2218 User Guide Page 5-1 1 Copy Book Copy z Use when copying bound documents. If the document is too thick, lift the cover until its hinges are caught by the stopper and then close the cover. Off Use to de-activate the feature. ¾ Use the Document Glass when copying bound documents. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys[...]

Page 5-12 Xerox FaxCentre 2218 User Guide Copy T ransp arencies z Use to create a single set of transparencies with blank or printed separators. Off Use to de-activate the feature. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Copy Features] and press [Enter]. ¾ Use the Navigation Keys to select [T ransparencies] and press [Enter]. ¾[...]

Xerox FaxCentre 2218 User Guide Page 5-13 Copy Comp atible Features The following table indicates which features are compatible with other fe atures. It also shows which input area can be us ed for a feature e.g. the Document Feeder or Document Glass . Key: O =Compatible X =Incompatible COPY FEATURE Document Feeder or Glass ID Copy Book Copy Create[...]

Page 5-14 Xerox FaxCentre 2218 User Guide Copy 01_UG.book Page 14 Wednes day, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 6-1 6 Print Direct Printing using a USB or Parallel Port connection is available as standard on the Xerox FaxCentre 2218. Networked Printing, including a driver compatible with PostScript®3 TM , is available as an option. ¾ Printing a Document . . . . . . . . . . . . . . . . . . . . . . . 6-2 ¾ Printer Settin[...]

Page 6-2 Xerox FaxCentre 2218 User Guide Print Printing a Document The Xerox FaxCentre 2218 supports printing from these operating systems: - Windows XP - Windows 2000 - Windows NT V4.0 - Windows 98/Millennium Edition - Mac OS10.3 and Linux are suppor ted in the optional Network Kit Yo u r Workstation and the Xerox FaxCentre 2218 must be connected [...]

Xerox FaxCentre 2218 User Guide Page 6-3 Print Printer Settings Most Windows software applications allow you to make changes to the printer settings. This includes settings that determin e how a print job looks such as paper size, p aper orientation, and margins. Settings made in the application to create the document will usually override settings[...]

Page 6-4 Xerox FaxCentre 2218 User Guide Print Windows XP ¾ Select File > Print > Properties from within any Wi ndows application. ¾ Select Xerox FaxCentre 2218 printer from the Printers and Faxes folder , click the right mouse button, then select Printing Preferences from the drop-down list. 01_UG.book Page 4 Wednesda y, March 7, 2007 3:00[...]

Xerox FaxCentre 2218 User Guide Page 6-5 Print PCL Driver When the Printer Properties are displayed, the print jo b settings can be reviewed and changed. The Properties window consists of six t abs: - Layout - Paper - Image Options - Output Options - W atermark - About If the Printer Properties are accessed through the Printers folder , additional [...]

Page 6-6 Xerox FaxCentre 2218 User Guide Print Layout Tab Portrait Use to print across the width of the page, letter style. Rotate 180 Degrees Use to rotate the images 180 degrees. Landscape Use to print across the length of the page, spreadsheet style. Long Edge Use this option when you require 2 sided output in a Book orientation. Short Edge Use [...]

Xerox FaxCentre 2218 User Guide Page 6-7 Print Paper Tab Print Quantity Use to select the number of prints required. Ty pe Use to select the type of paper required. Size Use to select the size of paper required from the drop down menu. Source Use to select the required paper source for the job. Cover Page Use to select the required paper source for[...]

Page 6-8 Xerox FaxCentre 2218 User Guide Print Image Options Tab Image Quality Use to select the Image Quality setting to apply to the job. The options available depend on the resolution selected. Print Quality Mode Use to select the print resolution. 1200 dpi produces the highest quality output, 600 dpi is the lowest. Graphic Options Provides acce[...]

Xerox FaxCentre 2218 User Guide Page 6-9 Print Output Options Tab Print Order Use to select a sequence for your print job. Select whether to reverse all pages, print odd pages or print even pages. Collate Select to produce collated output 01_UG.book Page 9 Wednesda y, March 7, 2007 3:00 PM[...]

Page 6-10 Xerox FaxCentre 2218 User Guide Print Watermark Tab Add, Update and Delete Use these options to create new Wat erma rks , edit Watermarks or delete a Wate rma rk . Current Watermarks Watermarks are background images which print on each page. They are useful for adding information such as Draft or Confidential, or the name of your company [...]

Xerox FaxCentre 2218 User Guide Page 6-1 1 Print About Tab The About T ab provides information about the printer driver . It provides the program version number and copyright information relating to the printer driv er . Clicking on this page will connect you to the Xerox website, prov ided you have acce ss to the Internet . 01_UG.book Page 11 Wedn[...]

Page 6-12 Xerox FaxCentre 2218 User Guide Print 01_UG.book Page 12 Wednes day, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 7-1 7 Scan Direct Scanning using a USB or Parallel Port connection is available as standard on the Xerox FaxCentre 2218. A color scanner is provided as standard. ¾ TW AIN Scanner Program . . . . . . . . . . . . . . . . . . . 7-2 ¾ TW AIN Scanning Procedure . . . . . . . . . . . . . . . . . 7-3 ¾ Scanning Usin[...]

Page 7-2 Xerox FaxCentre 2218 User Guide Scan TW AIN Scanner Program The Xerox FaxCentre 22 18 TWAIN Scanner program is used to scan images, graphics, photographs, and printed text. Do cuments can be fed from the Document Feeder or placed on the Document Glass . The TW AIN driver is a program for PC printing that supports Windows 98, Windows NT4.0,[...]

Xerox FaxCentre 2218 User Guide Page 7-3 Scan TW AIN Scanning Procedure Open the Image Editing Application z For instructions on loading media, refer to “Loading Paper” on page 3- 2. For full media specifications refer to “Media Specifications” on page 11-7. Load the Originals Document Feeder: z Up to 50 sheets of 80 g/m² (20lb bond) paper[...]

Page 7-4 Xerox FaxCentre 2218 User Guide Scan z When using the Document Glass, ensure there are no documents in the Document Feeder. Leaving the Document Feeder open while scanning will affect the image quality. Document Glass: Select the Scan Features z For Scanner specifications refer to “Scanner and Copier Specifications” on page 11-5. ¾ Ra[...]

Xerox FaxCentre 2218 User Guide Page 7-5 Scan Select Preview Select Scan Save the Image 4 ¾ Select the [Presca n] option on the TW AIN driver window . The image displays on the screen. This gives you the opportunity to select the specific area you wish to scan. ¾ If necessary , drag the selection tool to the area requiring scanning. Prescan 5 ¾ [...]

Page 7-6 Xerox FaxCentre 2218 User Guide Scan Scanning Using the WIA Driver Y our machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard compo nents provided by Microsof t ® Windows ® XP and Me and works with digital cameras and scann ers. Unlike the TW AIN driver , the WIA driver allows y[...]

Xerox FaxCentre 2218 User Guide Page 7-7 Scan ¾ Enter a picture name, and select a file fo rmat and destination to save the picture. ¾ Follow the on-screen instructions to edit the pi cture after it is copi ed to your computer . ) If you want to cancel th e scan job, press the Cancel button on the Scanner and Camera Wizard. 6 7 01_UG.book Page 7 [...]

Page 7-8 Xerox FaxCentre 2218 User Guide Scan 01_UG.book Page 8 Wednesda y, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 8-1 8 Machine Administration The FaxCentre 2218 can be customized to meet your individual requirements. ¾ Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 ¾ ControlCentre . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4 ¾ Department Codes . . . . . . . . . . . . . . . .[...]

Page 8-2 Xerox FaxCentre 2218 User Guide Machine Administration Report s V arious Reports are available to assist in confirming and monito ring machine activity . Reports can be set up to include specific in formation, or to print automatically . Reports Available REPORT DESCRIPTION Fax Phonebook This list contains all the numbers currently stored [...]

Xerox FaxCentre 2218 User Guide Page 8-3 Machine Administration Printing Reports Use the following instruct ions to print a report. ¾ Using the Navigation Keys select the required report and press [Enter]. The report is processed and printed. Or , ¾ Using the Navigation Keys select [Reports] and press [Enter]. ¾ Using the Navigation Keys select [...]

Page 8-4 Xerox FaxCentre 2218 User Guide Machine Administration ControlCentre ControlCentre is software available for the FaxCentre 2218 which enables Fax and Print options and features to be setup and viewed remotely using a PC. Th is tool also enables firmware upgrades. After setting up Fax options, creating phonebooks or setting Print options si[...]

Xerox FaxCentre 2218 User Guide Page 8-5 Machine Administration Phonebook Tab Click on the [Phoneboo k] tab to create and edit ph onebook entries for use with Fax . Firmware Update Tab Click on the [Firmware Update] tab to update the firmware of the machine. Phonebook entries Retrieves the phonebook entries from the Xerox FaxCentre 2218 to ControlC[...]

Page 8-6 Xerox FaxCentre 2218 User Guide Machine Administration Printer Tab Click on the [Printer] tab to set default print options. PCL Button Click on the [PCL] button on the Printer tab to set options for PCL printing. 01_UG.book Page 6 Wednesda y, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 8-7 Machine Administration Dep artment Codes Department Codes allow the Administrator to restrict usage and record usage dat a for specified department s. L When using department codes a dep artment will stay logged in until a ’Clear All’ action is performed, the machine timeout expires, or pow er is cycled.[...]

Page 8-8 Xerox FaxCentre 2218 User Guide Machine Administration Printing Department Data This setting is used to print two reports, a Depa rtment Code report and a Department Journal . 4 ¾ Select [Set] using the Navigation Keys and press [Enter]. ¾ Enter a number to identify th e department and press [Enter]. ¾ Enter a name to identify the depar[...]

Xerox FaxCentre 2218 User Guide Page 8-9 Machine Administration Managing Departments This setting is used to enable or disable Department Mode and to clear Dep artment data and codes. 1 ¾ Press the [Machine S tatus] key . 2 ¾ Using the Navigation Keys select [System Admin T ools] and press [Enter]. ¾ If the System Admin T ools have already been [...]

Page 8-10 Xerox FaxCentre 2218 User Guide Machine Administration 6 ¾ Select [Clear Department] using the Navigation Keys and press [Enter]. ¾ T o clear the Journal , select [Journal] and press [Enter]. ¾ To r e m o v e a Department Code , select [Code] a nd press [Enter]. To r e m o v e a l l Dep artment Codes select [All] and press [Enter]. T o[...]

Xerox FaxCentre 2218 User Guide Page 8-1 1 Machine Administration Changing the Master Code 1 ¾ Press the [Machine S tatus] key . 2 ¾ Using the Navigation Keys select [System Admin T ools] and press [Enter]. ¾ If the System Admin T ools have already been passcode protected, type in the password and press [Enter]. 3 ¾ Select [Department Codes] us[...]

Page 8-12 Xerox FaxCentre 2218 User Guide Machine Administration Passcode Protection System Administration functions can be restricted to individu al users by requiring that a passcode be entered before access to the functions can be granted. Enable Passcode Protection ¾ Press the [Machine S tatus] key . ¾ Using the Navigation Keys select [System[...]

Xerox FaxCentre 2218 User Guide Page 8-13 Machine Administration ¾ T o protect more Functions select [Y es], press [Enter] and repeat steps 4 and 5. T o end, select [No] and enter the passcode. ¾ If you enabled Passcode Protection , refer to “Change the Passcode” starting on page 8-13 to enter the new passcode. Change the Passcode This proced[...]

Page 8-14 Xerox FaxCentre 2218 User Guide Machine Administration ¾ Enter the new passcode and press [Enter]. ¾ Confirm the new passcode and press [Enter]. 4 5 01_UG.book Page 14 Wednes day, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 8-15 Machine Administration Clear Memory This tool is provided to let you clear th e data from selected areas of memory . For Fax , you can clear the phonebook and both rece ive and transmit history data. Clearing the Memory ¾ Press the [Machine S tatus] key . ¾ Using the Navigation Keys select [System Admin T[...]

Page 8-16 Xerox FaxCentre 2218 User Guide Machine Administration Maintenance T ools A number of maintenance tools are provided in System Admin T ools : - Serial Number - Notify T oner Low - New Drum -C l e a n D r u m - Billing Counters ) These tools can also be accessed using Xerox CentreWare, refer to the System Administration Guide for more info[...]

Xerox FaxCentre 2218 User Guide Page 8-17 Machine Administration Notify Toner Low If the Notify T oner option is set to On , when the toner cartridge needs to be replaced, the machine automatically sends a fax to the service co mpany or the dealer to notify them that the machine requires a new toner ca rtridge. This feature will be activated only w[...]

Page 8-18 Xerox FaxCentre 2218 User Guide Machine Administration Clean Drum If streaks or spots appear on the prints, the dr um cartridge may require cleaning. Ensure that paper is loaded prior to selecting this option. ¾ Press the [Machine S tatus] button. ¾ Using the Navigation Keys select [System Admin T o ols] and press [Enter]. ¾ If the Sys[...]

Xerox FaxCentre 2218 User Guide Page 8-19 Machine Administration ¾ Press the [Machine S tatus] key . ¾ Using the Navigation Keys select [System Admin T o ols] and press [Enter]. ¾ If the System Admin T ools have already been passcode prot ected, type in the p assword and press [Enter]. ¾ Select [Billing Counters] and press [Enter]. ¾ Select th[...]

Page 8-20 Xerox FaxCentre 2218 User Guide Machine Administration Dial T one Detection (DT Detection) This tool is used to allow the user to make the device check for a di al tone before sending a fax. The device will wa it for a maximum of 10 seconds until a dial tone is detected. If a dial tone is detected, auto di al will start. If a dial tone is[...]

Xerox FaxCentre 2218 User Guide Page 8-21 Machine Administration Enabling or Disabling Auxiliary Access Auxiliary Access is available as an option. It allows a foreign interface board to be recognized. Use these instructions to enable or disable Auxiliary Access : ¾ Using the Navigation Keys select [System Admin T o ols] and press [Enter]. ¾ If t[...]

Page 8-22 Xerox FaxCentre 2218 User Guide Machine Administration 01_UG.book Page 22 Wednes day, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 9-1 9 Maintenance Performing the maintenance tasks enables your machine to continue running at optimum p erformance. Instructions are provided in this chapter for all the maintenance tasks required. ¾ Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 ¾ Ordering Supplies . . . . . . .[...]

Page 9-2 Xerox FaxCentre 2218 User Guide Maintenance Cleaning Cleaning the Document Glass and Constant Velocity Transport (CVT) Glass Keeping the Document Glass clean helps ensure the best poss ible output. It is recommended that the Document Glass is cleaned at the start of each day and during the day as needed. The Constant V elocity Transport (C[...]

Xerox FaxCentre 2218 User Guide Page 9-3 Maintenance Control Panel and LCD Regular cleaning keeps the Control Panel and LCD free from dust and dirt. T o remove finger prints and smudges, clean the Control Panel and LCD screen with a soft, lint-free cloth, lightly dampened with water . Outside Areas of the Machine Use a cloth moistened with water to[...]

Page 9-4 Xerox FaxCentre 2218 User Guide Maintenance Ordering Supplies The T oner Cartridge and the Drum Cartridge are available as customer replaceable units. The customer replaceable unit pa rt numbers are listed below: T o obtain supplies, contact your local Xerox representative, giving the comp any name, the product number and the machine seria[...]

Xerox FaxCentre 2218 User Guide Page 9-5 Maintenance Customer Replaceable Unit s Toner Cartridge Expected Cartridge Life The life of the toner cartridge depends on the amount of toner used in each printed job. For instance, when printing a typica l business letter with about 5% p age coverage, expect a toner cartridge life of approximately 8,000 pa[...]

Page 9-6 Xerox FaxCentre 2218 User Guide Maintenance z If the toner gets on clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric. 2 ¾ Open the front cover . 3 ¾ T urn the cartridge locking lever upwards to release the toner cartridge. 4 To Re-distribute the Toner: ¾ Pull out the toner cartridge[...]

Xerox FaxCentre 2218 User Guide Page 9-7 Maintenance Setting the Product to Send Toner Low Information If the Notify T oner menu option is set to On , when the toner cartridge needs to be replaced, the machine automatically sends a fax to the servic e company or the dealer to notify them that the machine requires a new toner cartridge. This feature[...]

Page 9-8 Xerox FaxCentre 2218 User Guide Maintenance Drum Cartridge The Drum Cartridge requires replacement when the drum life warning is displayed, after approximately 20,000 copies. If streaks or spots are being experienced on the prints there is an option for cleaning the drum. ) For instructions on Cleaning the Drum, re fer to “Maintenance T [...]

Xerox FaxCentre 2218 User Guide Page 9-9 Maintenance 3 ¾ T urn the cartridge locking lever upwards to release the toner cartridge. 4 ¾ The toner cartridge must be removed to repl ace the drum cartridge. 5 ¾ Pull out the used drum cartridge. 01_UG.book Page 9 Wednesda y, March 7, 2007 3:00 PM[...]

Page 9-10 Xerox FaxCentre 2218 User Guide Maintenance ) If the counter is not reset, ‘Drum Warning’ may appear before the new drum reaches its maximum life. T o reset the counter manual ly refer to the “Maintenance T ools” on page 8-16. 6 ¾ Unpack the new drum cartridge and slide it in place, making sure not to touch the surface of the dru[...]

Xerox FaxCentre 2218 User Guide Page 10-1 10 T roubleshooting If a problem occurs on your machine, the instructions in this chapter will enable you to identify and clear the fault, or locate further assistance. ¾ General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 ¾ Fault Clearance . . . . . . . . . . . . . . . . . . . . [...]

Page 10-2 Xerox FaxCentre 2218 User Guide Troubleshooting General A variety of situations can affect the quality of the output. For optimal performance, ensure the following guideli nes are followed: ¾ Do not position the machine in direct sunlight or near a heat source such as a radiator . ¾ Avoid sudden changes in the environment su rrounding t[...]

Xerox FaxCentre 2218 User Guide Page 10-3 Troubleshooting Fault Clearance When a fault occurs, check the S tatus Map on the Control Panel . A red flashing LED identifies the problem area:- Sta tu s M a p Document Jams If a document jams while it is feeding through the Document Feeder , ‘Document Jam’ displays and the Document Jam LED on the St [...]

Page 10-4 Xerox FaxCentre 2218 User Guide Troubleshooting Exit Misfeed 2 ¾ Pull the document gently to the right and out of the Document Feeder . ¾ Close the Document Feeder top cover . ¾ Feed the documents back into the Document Feeder . 1 ¾ Open the Document Feeder and turn the roller knob to remove the misfed documents from the exit area. If[...]

Xerox FaxCentre 2218 User Guide Page 10-5 Troubleshooting Roller Misfeed 1 ¾ Open the Document Feeder . ¾ T urn the release knob to enable easy removal of the misfed document from the exit area. Carefully pull the document to the right using both hands. 2 ¾ Close the Document Feeder and reload the documents. 01_UG.book Page 5 Wednesda y, March 7[...]

Page 10-6 Xerox FaxCentre 2218 User Guide Troubleshooting Paper Jams If paper jams occur , ‘Paper Jam’ displays and the Paper Jam or Paper T ray LED on the Sta t us Map flashes to indicate the problem area. Follow the steps below to cl ear the jam. T o avoid tearing paper , pull the jammed paper out gently and slowly . Paper Feed Area If the pa[...]

Xerox FaxCentre 2218 User Guide Page 10-7 Troubleshooting Paper Exit Area If the paper is jammed in the exit area, ’Paper Jam 2’ displays. 4 ¾ Close the cover . ¾ Insert the paper tray . Lower the rear part of the tray to align the rear edge with the corresponding slot in the machine, then insert it completely . 1 ¾ Pull the Release Lever to[...]

Page 10-8 Xerox FaxCentre 2218 User Guide Troubleshooting 3 ¾ T urn the Jam Remove Lever in the direction of the arrow to move the paper to the exit area. ¾ Gently pull the paper out through the exit area. 4 ¾ Push the Fuser Lever up. 5 ¾ Tu rn t he Jam Remove Lever back to the original position. ¾ Close the front cover and side cover . 01_UG.[...]

Xerox FaxCentre 2218 User Guide Page 10-9 Troubleshooting 2 Sided Jam If a paper jam occurs in the 2 Sided module, ’Duplex Jam’ displays and the Paper Jam LED on the S tatus Map flashes. Bypass Tray Jam If you try to print using the Bypass T ray and the machine does not detect paper due to no paper or improper paper loading, ’B ypass Jam’ d[...]

Page 10-10 Xerox FaxCentre 2218 User Guide Troubleshooting Customer Support If a fault cannot be reso lved by following the LCD instructions, check the troubleshooting tables in the next section - they ma y help to solve th e problem quickly . If you need further assistance or information, please visi t the Xerox website for online solutions and su[...]

Xerox FaxCentre 2218 User Guide Page 10-1 1 Troubleshooting LCD Error Messages If an abnormal condition arises in the machine or an incorrect operation is performed, a message indicating the na ture of the error is displayed. If this happens, take the corrective action listed in the following table. DISPLAY MEANING SOLUTION Bypass Jam The machine d[...]

Page 10-12 Xerox FaxCentre 2218 User Guide Troubleshooting Non-Xerox T oner Cart Y ou have used an unauthorized toner cartridge. Y ou must use a Xerox approved cartridge. Operation Not Assigned The machine has no job to handle. Line Busy The remote fax did not answer . T ry again. Contact recipi ent to ensure remote machine is functioning correctly[...]

Xerox FaxCentre 2218 User Guide Page 10-13 Troubleshooting No. Not Assigned The Speed Dial location has no number assigned. No Paper The recording paper in the paper tray has run out. Load the recordin g paper in the Paper T ray . RX T ray Full Paper is overstacked in the output bin. Remove paper . Paper Jam 0 Paper has jammed in the paper feeding [...]

Page 10-14 Xerox FaxCentre 2218 User Guide Troubleshooting Problem and Solutions Chart s The following chart lists some conditions t hat may occur and the re commended solutions. Follow the suggested solutions un til the problem is corrected. If the problem persists, please call for service. Problems at Installation PROBLEM PROBABLE CAUSE SUGGESTED[...]

Xerox FaxCentre 2218 User Guide Page 10-15 Troubleshooting Copying Problems CONDITION SUGGESTED SOLUTION The LCD does not turn on Check that the product is plugged in to an electrical receptacle and ensure that there is po wer to the receptacle. Ensure the ON/OFF switch is in the ON position. Copies are too light or too dark If the original is ligh[...]

Page 10-16 Xerox FaxCentre 2218 User Guide Troubleshooting Printing Problems Frequent copy pa per jams Fan the stack of paper , then turn it over in the tray . Replace paper in paper tray with a fresh su pply . Check/adjust paper guides. Ensure that the paper is the prop er pa per weight 80 g/m² (20 lb) bond paper is recommended. Check for copy pa[...]

Xerox FaxCentre 2218 User Guide Page 10-17 Troubleshooting Half of the p age is blank The page layout is too complex. Reduce the resolution se tting from 600 dpi to 300 dpi. Inst all more RAM in the computer . The page orientation may be incorrect. Change the page orient ation in the printer setup dialog. Printing is too slow The computer parallel [...]

Page 10-18 Xerox FaxCentre 2218 User Guide Troubleshooting Faxing Problems Solution Chart Faded graphics T oner may be low . Remove the T oner Cartridge and shake it gently to distribute the toner ev enly . Then reinstall the T oner Cartridge . Ensure that a spare T oner Cartridge is available. PROBLEM SUGGESTED SOLUTION Originals are fed diagonall[...]

Xerox FaxCentre 2218 User Guide Page 10-19 Troubleshooting The received original is printed dark and is illeg ible or black stripes are printed on the original Check with the party sending the or iginal that the original is a clean copy . Check with the party sending the or iginal that the problem is not due to a fault or operat or error at the rem[...]

Page 10-20 Xerox FaxCentre 2218 User Guide Troubleshooting 01_UG.book Page 20 Wednes day, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Page 1 1-1 6 1 1 S pecifications Use this chapter to identify the specifications for each function of your machine. ¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1-2 ¾ Printer S pecifications . . . . . . . . . . . . . . . . . . . . . . 1 1-3 ¾ Fax S pecifications . . . . . . . . . . . [...]

Page 1 1-2 Xerox FaxCentre 2218 User Guide Specifications Introduction The Xerox FaxCentre 2218 adheres to strict specifications , approvals and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functi onal state. Use the specificatio ns listed in this chapter to [...]

Xerox FaxCentre 2218 User Guide Page 1 1-3 Specifications Printer S pecifications ITEM DESCRIPTION Emulation PCL6 Resolution T rue 600 x 600 dpi, 1200 dpi class Printing speed 17 ppm for A4 / 18 ppm for Letter Effective printing width 208 mm (8.2 inches) for letter / le gal (216 x 356 mm / 8.5 x 14 inch) 202 mm (8 inches) for A4 01_UG.book Page 3 W[...]

Page 1 1-4 Xerox FaxCentre 2218 User Guide Specifications Fax S pecifications ITEM DESCRIPTION Applicable line G3 PSTN (Public Switched T elephone Network) Communication St andard ITU G3, Super G3 Resolutions S tandard203 x 98 dpi Fine203 x 196 dpi Super Fine (Fine Photo)300 x 300 dpi Super Fine203 x 392 dpi Super Fine406 x 394 dpi Halftone (Error [...]

Xerox FaxCentre 2218 User Guide Page 1 1-5 Specifications Scanner and Copier S pecifications ITEM DESCRIPTION Scanning method CCD, Flat-bed Copy speed 17 A4 / 18 Letter Copies Per Minute Scan speed 2.5 msec/line MONO Scan resolution 600 x 600 dpi ( Document Glass ) 600 x 300 ( Document Feeder ) Scan mode T rue Color , 256 Gray , Black and white Cop[...]

Page 1 1-6 Xerox FaxCentre 2218 User Guide Specifications General S pecifications ITEM DESCRIPTION Input pa per tray capacity T ray 1 and Tray 2 (optional): 550 sheets 80 g/m² (20 lb) Bypass T ray: 100 sheet s 80 g/m² (20 lb) Output tray capacity 250 sheets 80 g/m² (20 lb), face down T oner cartridge life 8,000 pages (for S tarter Cartridge 4,00[...]

Xerox FaxCentre 2218 User Guide Page 1 1-7 Specifications Media S pecifications ITEM DESCRIPTION Paper types available Plain paper , OHP film, Label, Envelope, Card, Postcard Paper Sizes Paper T ype W x L (mm) W x L (Inch) Letter 215.9 x 279 8.5 x 1 1 Legal 215.9 x 355.6 8.5 X 14 JIS B5 182 x 257 7.17 x 10.12 A4 210x 297 8.27 x 1 1.69 Executive 184[...]

Page 1 1-8 Xerox FaxCentre 2218 User Guide Specifications L B5 means JIS and ISO Transparency film thickness: 150 µm Paper Label thickness: 140 µm 01_UG.book Page 8 Wednesda y, March 7, 2007 3:00 PM[...]

Xerox FaxCentre 2218 User Guide Index - 1 Index Index A About this guide 1-3 Adding Paper 2-18 Administration Tools Clear Memory 8-15 Department Codes 8-7 Maintenance Tools 8-16 Passcode Protection 8-12 Auto Fit copy 5-7 Auto Suppress copy 5-11 Auto Tray Switching 2-11 , 3-5 , 5-2 , 5-8 Auxiliary Access 8-21 B Basic Troubleshooting Copier Problems [...]

Index - 2 Xerox FaxCentre 2218 User Guide Index Covers 5-11 Create Booklet 5-12 Edge Erase 5-10 ID Card Copy 5-9 Lighten/Darken 5-6 Margin Shift 5-10 N Up 5-12 Original Type 5-8 Paper Supply 5-8 Reduce/Enlarge 5-6 start 5-5 Transparencies 5-12 Copy Feature selection 5-4 Copy Features 5-6 Copy Mode 5-2 Copy quantity 5-5 Copying Procedure 5-2 Covers [...]

Xerox FaxCentre 2218 User Guide Index - 3 Index Copying Procedure 5-2 Loading Paper 3-2 I ID Card Copy copy 5-9 Information Sources 1-4 Installing ControlCentre 8-4 Installing Drum and Toner Cartridges 2-13 Installing Software 2-25 Introduction 1-2 J Job Status 4-5 K Keypad Dialing 4-6 L LCD Error Messages 10-11 Lighten/Darken copy 5-6 fax 4-10 Loa[...]

Index - 4 Xerox FaxCentre 2218 User Guide Index Polling 4-15 Power Off 2-17 Power On 2-17 Preparing paper for loading 3-2 Print 6-2 Printer Specification 11-3 Printer Tab 8-6 Printing a Document 6-2 Printing Department Data 8-8 Printing Problems Solution Chart 10-16 Printing Procedure 6-2 Priority Fax 4-14 Problem Solving 10-14 Problems Fault Clear[...]

Xerox FaxCentre 2218 User Guide Index - 5 Index copy 5-12 Troubleshooting Copier Problems Solution Chart 10-14 Fault Clearance 10-3 Faxing Problems Solution Chart 10-18 General Problems 10-2 LCD Error Messages 10-11 Printing Problems Solution Chart 10-16 Solving Problems 10-14 TWAIN 7-3 U Unpacking 2-2 User Interface 2-9 using 5-4 Using ControlCent[...]

Index - 6 Xerox FaxCentre 2218 User Guide Index 01_UG.book Page 6 Wednesda y, March 7, 2007 3:00 PM[...]