Xerox 3635MFP/S manual

Xerox Phaser 3635MFP User Guide Version 3.7.2 1.02.08[...]

Prepared and translated by: Xerox GKLS European Operations Besseme r Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND Copyright © 2008 Xerox Corporation. All rig hts reserved. Copyright protection claimed includes all forms and matters of copyrighted material and i nformation now allowed by statutory or judicial law or he reinafter granted, i[...]

Xerox Phaser 3635MFP User Guide i Table of Contents W elcome ................... .............................. ................................................... 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 About This Guide . . . . . . . . . . . . . . . . . [...]

Table of Contents ii Xerox Phaser 3635MFP User Guide E-mail ................................................. ..................................................... 103 E-mail Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 E-mail . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Table of Contents Xerox Phaser 3635MFP User Guide iii Machine T ests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 Customer Support and Supplies Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194 Optional Services . . . . . . . . . . . . . . . . . . . . .[...]

Table of Contents iv Xerox Phaser 3635MFP User Guide[...]

Xerox Phaser 3635MFP User Guide 1 1 W elcome Thank you for choosing the Xerox Phaser 36 35MFP. This product has been designed for ease of use, but to use your machine to its fullest potential, take some time to read this User Guide. The User Guide provides you with an overview of the features and options that may be available on your machine. To he[...]

1W e l c o m e 2 Xerox Phaser 3635MFP User Gu ide Introduction The Xerox Phaser 3635MFP is a digital device capable of bein g used for copying, printing, faxing, and scanning. The features and functions available on your machine depend on the mod el purchased: Xerox Phaser 3635MFP/S This model provides digi tal copying, printing a nd scanning. The [...]

1 Welcome Xerox Phaser 3635MFP User Guide 3 About This Guide Throughout this User Guide some terms are used interchangeably: • Paper is synonymous with media. • Document is synonymous with original. • Xerox Phaser 3635MFP/S an d Phaser 3635MFP/X is synonymous with the machine / device. The following table offers further information ab out the[...]

1W e l c o m e 4 Xerox Phaser 3635MFP User Gu ide Related Information Sources Information on this family of products can be fo und in: 1. This User Guide 2. The Quick Use Guide 3. The System Administration CD 4. The Xerox website http://www .xerox.com[...]

1 Welcome Xerox Phaser 3635MFP User Guide 5 Customer Support If you need assistance d uring or afte r product installation, please visit the Xerox website for online solutions and supp ort: http://www.xerox.com If you require further assistance, call our experts at the Xerox Welcome Ce nter, or contact your local representative. When telephoning pl[...]

1W e l c o m e 6 Xerox Phaser 3635MFP User Gu ide Safety Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These in clude Safety Ag ency approval, and complian ce to established environmental standa[...]

1 Welcome Xerox Phaser 3635MFP User Guide 7 4. Do not remove covers or guards tha t are fastened with screws. There are no part s behind these co vers that you can maintain or service. Operational Safe ty Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. Th ese include safety agency exam[...]

1W e l c o m e 8 Xerox Phaser 3635MFP User Gu ide • Never obstruct ventilation openi ngs. They are provided to prevent overheating. • Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. • Never locate the machine near a radia tor or any other heat source. • Never push obj[...]

1 Welcome Xerox Phaser 3635MFP User Guide 9 supply meet s the requirement s, please consult a licensed ele ctrician for advice. W ARNING: This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a prote ctive earth pin. This plug will only fit into a n earthed electrical outlet. This is a safet[...]

1W e l c o m e 10 Xerox Phaser 3635MFP User Gu ide Standard: IEC60950-1 , 2001 USA/CANADA: This XEROX product is certif ied by the following Agency using the Safety Standards listed. Agency: UNDERWRITERS LABORATORIES Standard: UL60950-1, 200 3 Edition. Certification is based on recipr ocity agreements, which include requirements for Canada. Laser S[...]

1 Welcome Xerox Phaser 3635MFP User Guide 11 Product Safety Certification This product is certified by the followin g Agency using the Safety standards listed. This product has been manufactured un der a registered ISO9001 Quality system. CE Mark The CE mark applied to this product , symbolizes XEROX 's declaration of conformity with the follo[...]

1W e l c o m e 12 Xerox Phaser 3635MFP User Gu ide EMC Information FCC Part 15 This equipment has been tested and foun d to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rule s. These limits are designed to provide reasonable protec tion against harmful interference when the equipment is operate d in a commerci[...]

1 Welcome Xerox Phaser 3635MFP User Guide 13 requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also co mpliant. See installation instructions for details . You may safely connect the machine to the following standard modu l[...]

1W e l c o m e 14 Xerox Phaser 3635MFP User Gu ide Canadian Regulatory Informat ion for the Fax Kit option (Phaser 3635MFP/X only) Model Number: XRX-FAXKIT This product meets the applicable In dus try Canada technical specifications NOTE: The Ringer Equivalence Number (REN) assigned to each t erminal device provides an indication of the ma ximum nu[...]

1 Welcome Xerox Phaser 3635MFP User Guide 15 In the event of problems, you should contact your local Xerox representative in the first instance. This product has been tested to a nd is compliant with TBR21 or ES 103 021- 1/2/3 or ES 203 021-1/2 /3, technical specificatio ns for terminal equipment for use on analogue-switched telephone net works in [...]

1W e l c o m e 16 Xerox Phaser 3635MFP User Gu ide Internal Revenue Stamps (If it is ne cessary to copy a legal docume nt on which there is a cance lled revenue stamp, this may be done p rovided the reproduction of the document is perfo rmed for lawful purposes.) Postage Stamps, canceled or uncanc eled (For philatelic purposes, postage stamps may b[...]

1 Welcome Xerox Phaser 3635MFP User Guide 17 W ARNING: Copying of the following is also prohibited in certain states: automobile licences, driver’s licens es, and automobile Certificates of Title. This list is not all-inclusive. I n case of doubt, consult your attorney. Cyprus Hungary Lithuania Slovakia Czech Republic Italy Malta Slovenia Estonia[...]

1W e l c o m e 18 Xerox Phaser 3635MFP User Gu ide Environment al Compliance USA Energy Star As an ENERGY STAR partner, Xerox Corpo ration has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR[...]

1 Welcome Xerox Phaser 3635MFP User Guide 19 Product Recycling and Disposal Professional/Business Environment Application of this symbol on your equ ipment is confirmation that you must dispose of this equipment in compliance with a greed national procedures. In accordance with European legisla tion, end of life electrical a nd electronic equipment[...]

1W e l c o m e 20 Xerox Phaser 3635MFP User Gu ide W ARNING: Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteri es. Special handling may apply, please see http://www.dtsc.ca.gov/hazardous waste/perchlorate/ Other Countries Please contact your local waste a uthorities and request disposal guid[...]

Xerox Phaser 3635MFP User Guide 21 2 Getting S t arted Before you use your machine, take some time to familiarize you rself with the various features and options.[...]

2 Getting Started 22 Xerox Phaser 3635MFP User Gu ide Machine Overview Component Location Document Feeder, Paper Trays a nd Output Tray Document Glass, User Interfa ce and Control Panel Document Feeder Control Panel USB Port Output Tray Paper Tray 1 Paper Tray 2 Bypass Tray Convenience Stapler Document Registration Point User Interface (UI) Touch S[...]

2 Getting Started Xerox Phaser 3635MFP User Guide 23 Models and Component s Phaser 3635MFP/S Phaser 3635MFP/X 50-sheet DADF S tandard S t andard Paper T ray 1 & Byp ass Tr a y S t andard S tanda rd Digit al Copying S tandard S t andard Network Printing S tandard S t andard Scan to E-mail S tandard S t andard Embedded Fax - S tandard USB Thumbdr[...]

2 Getting Started 24 Xerox Phaser 3635MFP User Gu ide Control Panel Overview Services Job Status Machine Status Display and Touch Screen Login Help Cancel Entry Numeric Keypad Stop Start Power Clear All Interrupt Printing Language Services Home Dial Pause Feature Description Services Displays the default fea ture on the touch scre en . Services Hom[...]

2 Getting Started Xerox Phaser 3635MFP User Guide 25 Powering on the Machine The On/Off switch and the powe r outlet are at the rear of the machine. 1. Connect the AC Power Cord to the machine and a power ou tlet. The power cord must be plugged into a grounded power socket. 2. Press the ON/OFF switch to the ON ( I ) position. 3. T o power OFF , pre[...]

2 Getting Started 26 Xerox Phaser 3635MFP User Gu ide Loading Paper  An add itional paper tray is available as an option. The instructio ns for loading all paper trays are the sa me. 1. Carefully pull open the p aper tray . NOTE: T ake care not to let the tray fall when removing it from the device. 2. Fan the pape r and insert it into the tray .[...]

2 Getting Started Xerox Phaser 3635MFP User Guide 27 4. Move the guides so they just touch th e paper st ack. The guides must lightly touch the edge of the st ack, neither too tight nor too loose. 5. Close the tray . 6. Follow the instructions on the T ouch Screen to confirm the sto ck size, type and color . NOTE: For more information on loading pa[...]

2 Getting Started 28 Xerox Phaser 3635MFP User Gu ide Login /Out The System Administrator may choose to enable certain local and network authentication and accounting featur es wh ich require the users to authenticate themselves before using the device. Contact your System Administrator for more information. For more information on authentication a[...]

2 Getting Started Xerox Phaser 3635MFP User Guide 29 Machine S t atus The Machine Status feature displays the fo llowing: • Machine Information • Faults • Service Information Select the Machine Status button to the left of t he User Interface. Machine Information The Machine Information tab displa ys the following information: Serial Number S[...]

2 Getting Started 30 Xerox Phaser 3635MFP User Gu ide Machine Details Select the Machine Details button to view useful information set b y the System Administrator: • Customer Support details • Supplies telephone number • Machine serial number • Customer asset tag number • Xerox asset tag number • System Software Version For information[...]

2 Getting Started Xerox Phaser 3635MFP User Guide 31 Help List Displays a lis t of contro l panel buttons, f actory defaults and available options. Error Messages Displays machine error list. Last 40 Error Messa ges Displays 40 most recent machin e error me ssages. System Configuration Displays the current hardware and software configuration of the[...]

2 Getting Started 32 Xerox Phaser 3635MFP User Gu ide Fault s The Faults tab displays information on machine errors an d faults. All Faults Displays the fault description and instructions on how to re solve the fault. Active Messages Displays the list of active error messages. Event Log Displays all fault messages and when t hey occurred. Th e faul[...]

2 Getting Started Xerox Phaser 3635MFP User Guide 33 Service Information The Services Information tab displays the cu rrent status of customer replaceable and engineer re placeable consumables. Print Cartridge Displays the remaining percentage o f toner life. Fuser Displays the number of images ma de with the current fuser. Tray(s) Feed Roller Disp[...]

2 Getting Started 34 Xerox Phaser 3635MFP User Gu ide Customizing Y our Machine Your machine can be customized to suit your working environment an d practices. The Tools menu enables your System or Machine Administrator to set-up, customize and maintain the machine. After your machine is installed, it is recommended that the settin gs and options a[...]

2 Getting Started Xerox Phaser 3635MFP User Guide 35 For Further Assist ance Access the Online Help: Press Help at any time to access the online help screens. Messages, screen instructions and graphics provid e additional information. For additional Help If you need any additional help on using your machine you can: 1) Refer to the Quick Use Guide [...]

2 Getting Started 36 Xerox Phaser 3635MFP User Gu ide[...]

Xerox Phaser 3635MFP User Guide 37 3 Copy This chapter contains information on the copy screen and the copy features available.[...]

3C o p y 38 Xerox Phaser 3635MFP User Gu ide Copy Procedure This section describes the basic pr ocedure for making copies. Follow the steps below. Load the Documents – p age 38 Select the Features – page 39 Enter the Quantity – p age 41 S tart the Copy Job – page 41 Job S tatus Screen – pag e 41 S top the Copy Job – page 43 NOTE: If an [...]

3C o p y Xerox Phaser 3635MFP User Guide 39  Up to 50 sheets of 20 lb (80 g/m² ) bond paper can be loaded. Weight ranges from 12.5 lb to 28 lb (50 - 120 g/m² ) - refer to Ma chine Specifications in the Specifications chapter on page 20 4 for full Document Feeder Specifications. 3. Place the stack in be tween the guides aligning t he left edge [...]

3C o p y 40 Xerox Phaser 3635MFP User Gu ide 1. Press the Services Home button on the control panel. 2. Select Copy on the touch screen. Ensure that the Copy screen is displayed. 3. Press the Clear All button once on the control p anel to cancel any previous selections. The control p anel returns to the default entry screen. 4. Select the button fo[...]

3C o p y Xerox Phaser 3635MFP User Guide 41 If necessary, press one of the ta bs and configure the copy settings. For information on the individual tabs, refer to the fo llowing: Basic Copying - page 45 Image Quality - p age 4 8 Layout Adj ustment - page 50 Output Format- page 54 3 Enter the Quantity The maximum copy quantity is 999. Use the numeri[...]

3C o p y 42 Xerox Phaser 3635MFP User Gu ide The default Job Status screen displays all active jobs, including the qu eued copy job. 2. Select from one of the following options: 3. Select the required job to view the Progress of Y our Job screen. The Progress of Y our Job screen displays the number of originals scan ned and the number of images com[...]

3C o p y Xerox Phaser 3635MFP User Guide 43 • The Delete button allows the user to delete the select ed job from the active job queue. The Job Details button displays information such a s o wner, status, job type, time submitted, etc. 4. Select Close to return to the Progress of Y our Job screen. For information on how to set the Default View , r[...]

3C o p y 44 Xerox Phaser 3635MFP User Gu ide 4) Select Delete from the Job Commands list. 5) Select Confirm to delete the job or Cancel to return to previous screen.[...]

3C o p y Xerox Phaser 3635MFP User Guide 45 Copy The tabs available for selecting t he various Copy features are: 1) Copy 2) Image Quality 3) Layout Adjustment 4) Output Format Depending on the options enabled an d how your machine ha s been configured, you may have to press the Service s Home button and Copy to display the Copy feature tabs. Copy [...]

3C o p y 46 Xerox Phaser 3635MFP User Gu ide Preset Options: The most commonly used reduce/e nlarge percentages have been provided as preset options. These preset options can be customized by your System or Machine Administrator to mee t individual needs. Press the More... button to display all the Reduce/Enlarge options. Select a custom percentage[...]

3C o p y Xerox Phaser 3635MFP User Guide 47 2-Sided Copying Double-sided copies can be made au tomat ically from one or two-sided originals. 1 1 Sided: Use this option for 1 sided originals when 1 sided copie s are required. 1 2 Sided: Use this option for 1 sided originals when 2 sided copie s are required. 1 2 Sided, Rotate Side 2: This option pro[...]

3C o p y 48 Xerox Phaser 3635MFP User Gu ide Image Quality The Image Quality tab provides copy feat ures used f or adjusting the appearance of the copy output. Touch any of the top level buttons to select a fea ture. To view all the op tions for a feature, select the option re quired. Multiple options ca n be selected for each copy job if required.[...]

3C o p y Xerox Phaser 3635MFP User Guide 49 Background Suppression Use to automatically reduce or elimin ate the dark backgroun d resulting from copying colored paper or newspaper orig inals.[...]

3C o p y 50 Xerox Phaser 3635MFP User Gu ide Layout Adjustment The Layout Adjustment tab provides copy fe atures used for adjusting the layout of the copy output. Book Copying Use when copying bound documents and bo oks. Place the original document at the back, center of the document glas s. If the document is too thick, lift the machine cover off [...]

3C o p y Xerox Phaser 3635MFP User Guide 51 Both Pages: Use to scan and copy b oth pages of a bound document. Book Binding and Edges Erase: Use to erase shadows of a binding o r book edge from the left and right edg e of the document. Original Size Use this option to program the size of the originals being scanned or ena ble the machine to recogniz[...]

3C o p y 52 Xerox Phaser 3635MFP User Gu ide Edge Erase Use this feature to “refresh” the quality o f an original t hat has become torn or frayed at the edges, or that has h ole punch, staple o r other marks. All Edges (minimum): Erases equal amounts on all edges of the copies (minimum 0.04"). All Edges (maximum): Erases equal a mounts on [...]

3C o p y Xerox Phaser 3635MFP User Guide 53 Image Shif t This feature enables the position of the image on the page to be ad justed. Off: The image position is not adju sted. Auto Center: Automatically centres the scanned image on the output paper. Margin Shift: Creates a binding edge fo r the document. The image can b e adjusted up or down on the [...]

3C o p y 54 Xerox Phaser 3635MFP User Gu ide Output Format The Output Format tab is used to produce different opt ions for the finished output. Booklet Creation Use this feature to create booklets from a sequential set of either single-sid ed or double-sided originals. The machi ne prints 2-sided automatically, which, when folded, produces a bookle[...]

3C o p y Xerox Phaser 3635MFP User Guide 55 NOTE: Feed the originals from the docu ment feeder , and ensure that t he Original Size settings on the Image Adjustment tab is set to Auto-detect. Off: The feature is switched off. On: Use this option to enable the Booklet Creation feature. There are t wo further options available, when Booklet Creation [...]

3C o p y 56 Xerox Phaser 3635MFP User Gu ide Transparency jobs will be delivered single-sided , and collated with no finishing. The quantity ca n only be set to 1 for this feature. Transparency Supply: Select this button to specify the tray from which the machine needs to use the tra nsparency stock. Separator Supply: Select this button to specify [...]

3C o p y Xerox Phaser 3635MFP User Guide 57 1 Page Up: Copies an original onto one sheet o f paper. 2 Pages Up: Copies two sep arate originals onto one sheet o f paper. 4 Pages Up: Copies four separate orig inals onto one sheet of pa per. NOTE: For landscape originals, place th e top of the document at the back of the feeder . For portrait original[...]

3C o p y 58 Xerox Phaser 3635MFP User Gu ide ID Card Copy Use this feature to copy both sides of an ID document, e.g. a driver’s license, onto one side of paper. 1. Select Services Home to display the Services Home scre en. 2. Select ID Card Copy to display the ID Card Copy screen. 3. Configure the output to improve t he quality of the copy . Pap[...]

Xerox Phaser 3635MFP User Guide 59 4 Fax The Fax feature may not be ava ilable on your machin e, depending on your configuration. There are two types of Fa x service - Embedded Fax and Server Fax. Although both fax services can be in stalled, only one fax service can be enab led. Your System Administrator will set up the d efault fax service. This [...]

4F a x 60 Xerox Phaser 3635MFP User Gu ide Fax Procedure This section describes the basic procedure for sending faxes. Fo llow the steps below. Load the Documents – p age 60 Select the Features – page 61 Color Faxing – pag e 63 Dial the Number - page 64 S tart the Fax Job – page 64 Job S tatus Screen – pag e 64 S top the Fax Job – page [...]

4F a x Xerox Phaser 3635MFP User Guide 61  Up to 50 sheets of 20 lb (80 g/m² ) bond paper can be loaded. Weight ranges from 12.5 lb to 28 lb (50 - 120 g/m² ) - refer to Ma chine Specifications in the Specifications chapter on page 20 4 for full Document Feeder Specifications. 3. Place the stack in be tween the guides aligning t he left edge wi[...]

4F a x 62 Xerox Phaser 3635MFP User Gu ide 1. Press the Services Home button on the control panel. 2. Select Fax on the touch screen. Ensure that the Fax screen is displayed NOTE: The image below sh ows the Embedded Fax screen . 3. Press the Clear All button once on the control p anel to cancel any previous selections, if needed. Th e control pan e[...]

4F a x Xerox Phaser 3635MFP User Guide 63 If necessary, press one of the ta bs and configure the fax settings. For information on the individual tabs, refer to the fo llowing: • Embedded Fax on page 66 . • Embedded Fax Image Qu ality on page 71 . • Embedded Fax Layout Adjustment on page 73 . • Embedded Fax Options on page 74 . Server Fax If[...]

4F a x 64 Xerox Phaser 3635MFP User Gu ide 4 Dial the Number Select a dialing option to ente r the fax number. For more information on dialing options, refer to Dialing Options in the Fax chapter on page 66 . 5 S t art the Fax Job Press the Start button. The mach ine scans the originals, dials the entered number and attempts to connect with the rem[...]

4F a x Xerox Phaser 3635MFP User Guide 65 1. Press the Sto p button on the control p anel to cancel the current fax job . 2. T o cancel a queued job press the Job S t atus button on the control pane l to display the Active Jobs screen. 3. Select the appropriate job from the queue to view the Pro gress of your Job screen. 4. Select Delete from the J[...]

4F a x 66 Xerox Phaser 3635MFP User Gu ide Embedded Fax Use the options available on the Fa x tab to enter the recipient telephone number and to select the standard features for your fax job. Dialing Options Use the Dialing Options to enter the destination fax number or numbers for th e fax job. Individual fax numbers can be en tered using the keyp[...]

4F a x Xerox Phaser 3635MFP User Guide 67 Manual Receive Allows you to receive a fax if a handset is attached . Speed Dial Speed Dial numbers are automatically created when a fax number is stored in the Individual Directory. Using the Speed Dial number saves time typing the complete fax destination nu mber. To use Spe ed Dial, enter the 3 digit Spe[...]

4F a x 68 Xerox Phaser 3635MFP User Gu ide To select the required character: 1. Enter the fax number via the hard keyp ad to the right o f the touch screen. 2. If required, select a Dialing Ch aracter from the touch screen. 3. Select the Add Character button. 4. Repeat as necessary and select the Save button when complete. 5. Press the Start button[...]

4F a x Xerox Phaser 3635MFP User Guide 69 Group Directory Setup From the Fax tab, select the Address Book button to create a n ew Group Directory entry, or to edit an existing one: 1. Select Group s from the drop-down menu . 2. From the Group Directory Setup screen, enter a Directory number or select one from the directory list. 3. Select the Edit [...]

4F a x 70 Xerox Phaser 3635MFP User Gu ide Resolution The Resolution affects the a ppearance of the fax at the receiving fax terminal. A higher resolution produces better qu ality for photos. However, a lowe r resolution reduces communication time. Standard 200 x 100 dpi - Recommended for text d ocuments. It require s less communication time, but d[...]

4F a x Xerox Phaser 3635MFP User Guide 71 Embedded Fax Image Quality The Image Quality tab contains op tions that help you to enhance the appearance and style of your faxed do cument. Lighten / Darken Adjusts the lightness or darkne ss of the fax. To darken the fax, select the scroll down button. To lighten the fax, select th e scroll up button. Ba[...]

4F a x 72 Xerox Phaser 3635MFP User Gu ide Select the Save button to conf irm Color Mode selection. NOTE: The receiving device must support co lor faxing for incoming jobs to receive fax jobs in color .[...]

4F a x Xerox Phaser 3635MFP User Guide 73 Embedded Fax Layout Adjustment The Layout Adjustment tab contains the Fax S ending Feat ures allowing you to set the Priority Send options. Original Size Use this option to select the size of the originals being scanned. The machine can determine the size of the origin als automatically, or a size can be en[...]

4F a x 74 Xerox Phaser 3635MFP User Gu ide Embedded Fax Options The Fax Options tab available with Embedded Fax provides further fax features which can be used when transmitting faxes. To view all the optio ns for a feature, select the feature required. Multiple options can be selected for each fax job if required. Polling Polling enables you to st[...]

4F a x Xerox Phaser 3635MFP User Guide 75 Remote Polling Poll Remote Fax This option allows use rs to contact a remote fax machine to locate and receive faxes stored by the remote machine . More than one remote machine can b e polled at a time. Enable this fea ture by selecting Poll Remote Fax and selecting On . Enter the number of the remote machi[...]

4F a x 76 Xerox Phaser 3635MFP User Gu ide Delay Send Delayed Send enables you to specify th e time of a fax transmission or poll. This option can be used to delay tr ansmission of a fax job for a minimum period of 15 minutes and a maximum per iod of 23 hrs 59mins, by specifying the time at which the fax is to be sent. Select Off to send the fax im[...]

4F a x Xerox Phaser 3635MFP User Guide 77 Print Mailbox Documents Allows you to print a hard copy of th e documents stored in a mailbox. 1. Enter Mailbox number (max 20 digit s). 2. Enter Mailbox passcode (4 digit code). 3. Press Star t . Delete Mailbox Documents Allows you to delete all the docu ments stored within a mailbox. NOTE: If the Delete M[...]

4F a x 78 Xerox Phaser 3635MFP User Gu ide Fax Sending Features Select this feature to access the options which enable you to apply additional transmission features to your fax job. Priority Send Priority Send enables you to send a fax job ahe ad of all other fax jobs in memory. It will not interrupt a currently a ctive fax job. Select On to enable[...]

4F a x Xerox Phaser 3635MFP User Guide 79 Select the required report (use the scroll keys to review complete list) and then select the Print Report button. Pending Jobs Displays the fax jobs in the machine’s memory waiting to be sent or printed. This report also gives a percent age of available memory on the mach ine. Fax Options Lists current Fa[...]

4F a x 80 Xerox Phaser 3635MFP User Gu ide Server Fax Use the options available on the Fa x tab to enter the recipient telephone number and to select the standard features for your fax job . For information on the features available, please refer t o Embedded Fax in the Fax chapter on page 66.[...]

4F a x Xerox Phaser 3635MFP User Guide 81 Server Fax Image Quality The Image Quality tab available wit h Server Fax provides further fax features which can be used when transmitting faxes. To view all the optio ns for a feature, select the feature required. Multiple options can be selected for each fax job if required. Lighten/Darken Adjusts the li[...]

4F a x 82 Xerox Phaser 3635MFP User Gu ide Server Fax Layout Adjustment The Layout Adjustment tab availab le with Server Fax allows the user to program the size of the origin als being scanned or enable the machine to recognize the size of the originals. Original Size Use this option to select the size of the originals being scanned. The machine ca[...]

4F a x Xerox Phaser 3635MFP User Guide 83 Server Fax Options The Fax Options tab available with Se rver Fax allows the user to send a fax at a pre-specified time to avoid peak charging times. Delay Send Delay Send enables you to specify the time of a fax transmission or poll. This option can be use d to delay transmission of a fax job for a minimum[...]

4F a x 84 Xerox Phaser 3635MFP User Gu ide Forward to Fax/E-mail Features The Forward to Fax / E-mail featur e allows incoming or outgoing faxes to be automatically forwarded to either ano ther fax number or e-mail address. The System Administrator config ures the feature via the Web UI. The System Administrator can also enable the Print Local Copy[...]

Xerox Phaser 3635MFP User Guide 85 5 Network Scanning This chapter contains information about the options available within Network Scanning. Network Scanning is a standard feature on the Phaser 3635MFP. Network Scanning enables the crea tion of an electronic image file. If Network Scanning has been enabled, an elec tronic file can be created from a[...]

5 Network Scanning 86 Xerox Phaser 3635MFP User Gu ide Scan Procedure This section describes the basic proc edure for scanning. F ollow the steps below. Load the Documents – p age 86 Select Network Scanning – p age 87 Select Network Scanning T emplate – page 88 Change Feature Settings – p age 88 S tart the Network Scanning Job – p age 89 [...]

5 Network Scanning Xerox Phaser 3635MFP User Guide 87 Document Glass: The following steps explain ho w to load documents using the document glass: 1. Raise the document fe eder . 2. Place the document face down on th e document glass, aligned with the tip of the registration arrow near the to p left of the do cument glass. 3. Lower the document fee[...]

5 Network Scanning 88 Xerox Phaser 3635MFP User Gu ide 2. Select Network Scanning on the touch screen. Ensure that the Network Scanning screen is displayed. NOTE: If an authentication feature is enab led, you may need an account number before using the machine. T o get an account number , or for more information, cont act the System Administrator .[...]

5 Network Scanning Xerox Phaser 3635MFP User Guide 89 2. Select one of the following t abs for the feature required. If necessary, press one of the ta bs and configure the network scan se ttings. For information on the individual tab s, refer to the following: Network Scanning - p age 92 Advanced Settings - page 96 Layout Adj ustment - page 100 Fil[...]

5 Network Scanning 90 Xerox Phaser 3635MFP User Gu ide 7 S top the Network Scanning Job Follow the steps belo w to manually cancel an acti vated scanning job. 1. Press the Sto p button on the control panel to cancel the current scanning job. 2. T o cancel a queued job press the Job S t atus bu tton on the control p anel to display the Active Jobs s[...]

5 Network Scanning Xerox Phaser 3635MFP User Guide 91 Network Scanning Resources Additional scanning soft ware can be added to the machine’s scann ing capabilities: FreeFlow™ SMARTsend™ Enables the installation, set up and management of Network Scanning on the network. FreeFlow™ SMARTsend™ is composed of several different elements that wo[...]

5 Network Scanning 92 Xerox Phaser 3635MFP User Gu ide Network Scanning There are two important areas of information under the Network Scanning tab: Template List and Template Detail s. For more information on templates, refer to Temp late Overview on pag e 93 and Repositories on page 93 . Te m p l a t e s Templates currently available to the user [...]

5 Network Scanning Xerox Phaser 3635MFP User Guide 93 NOTE: Any changes made to the template at th e machine are temporary . Permanent changes must be made with the same utility that created the template. T emplate Overview Successful scanning require s selecting a template at your machine. Templates contain pre-selected opt ions which will be appl[...]

5 Network Scanning 94 Xerox Phaser 3635MFP User Gu ide 2 Sided Network Scanning This is used to specify whether the originals are single-sided or double-sided . Original T ype Use this feature to select the type of orig inal being scanned. Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution (dpi - d[...]

5 Network Scanning Xerox Phaser 3635MFP User Guide 95 If Color mode is selected, the maximum resolution is 300 x 300 d pi. 300 x 300 d pi Recommended for hi gh quality text documents and line ar t. Can also be used for medium quality ph otos and graphics. This is the default res olu tio n an d th e be st ch oic e for most documents. 400 x 400 d pi [...]

5 Network Scanning 96 Xerox Phaser 3635MFP User Gu ide Advanced Settings The Advanced Settings tab allows you to update recently created network templates or to temporarily manipulate the scan template to en hance the appearance and style of your sca nned image. Lighten/Darken Use this feature to enhance the quality of you r scanned originals. Adju[...]

5 Network Scanning Xerox Phaser 3635MFP User Guide 97 NOTE: Large files are not ideal for sharing a nd transmitting over the n etwork due to the high processing demands they place on system reso urces. Up date T emplates Use this feature if you want to update a recently created or updated Network template and cannot wait until the syst em automatic[...]

5 Network Scanning 98 Xerox Phaser 3635MFP User Gu ide Layout Adjustment Use this feature to temporarily change t he information relating to your original. Original Size Use this option to select the size of the originals being scanned. The machine can determine the size of the orig inals automatically, or a size can be entered manually. NOTE: If y[...]

5 Network Scanning Xerox Phaser 3635MFP User Guide 99 Scan to Edge Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. When Scan to Edge is set to On , the device will scan the image to the edges of the original. When Scan to Edge is set to Of f , a[...]

5 Network Scanning 100 Xerox Phaser 3635MFP Use r Guide Filing Options Use this feature to manage the file destin ations, formats and metadata. File Name Use this option to change the Document Name from the template default. Type your document name u sing the soft touch screen keypad, then select the Save button. Use the following options to config[...]

5 Network Scanning Xerox Phaser 3635MFP User Guide 101 File Format Use the File Format option when the job is to be sent with a different file format than that set as the template default. Document Management Fields Document Management Fields provid e information which is filed with your scanned documents in the Job Log. Third party applications ca[...]

5 Network Scanning 102 Xerox Phaser 3635MFP Use r Guide[...]

Xerox Phaser 3635MFP User Guide 103 6 E-mail Scan to E-mail is a standard fe ature on the Phaser 3635MFP. This chapter conta ins information about the options ava ilable within E-mail. When enabled, scanned images can be sent as an e-mail attachment to a specified e- mail recipient or recipients. Access to the E-mail features is gained using the Se[...]

6 E-mail 104 Xerox Phaser 3635MFP Use r Guide E-mail Procedure This section describes the basic proc edure for sending e-mails from the machine. Follow the steps below: Load the Documents – p age 104 Select the Features – page 105 Enter the Address Details - page 107 S tart the E-mail Job – page 10 9 Job S tatus Screen – pag e 1 10 S top th[...]

6 E-mail Xerox Phaser 3635MFP User Guide 105  Up to 50 sheets of 20 lb (80 g/m² ) bond paper can be loaded. Weight ranges from 12.5 lb to 28 lb (50 - 120 g/m² ) - refer to Ma chine Specifications in the Specifications chapter on page 20 4 for full Document Feeder Specifications. 3. Place the stack in the middle of th e guides aligning the left[...]

6 E-mail 106 Xerox Phaser 3635MFP Use r Guide 2. Select E-mail on the touch screen. Ensure that the E-mail screen is displayed. NOTE: If an authentication feature is enab led, you may need an account before using the device. T o get an acc ount, or for more information, con tact the System Administrator . 3. Press the Clear All button once on the c[...]

6 E-mail Xerox Phaser 3635MFP User Guide 107 If necessary, press one of the ta bs and configure the e-mail settings. F or information on the individual tabs, refer to the fo llowing: E-mail - page 1 1 1 Advanced Settings - page 1 14 Layout Adjustment - p age 1 16 E-mail Options - page 1 17 3 Enter the Address Det ails There are three methods to ent[...]

6 E-mail 108 Xerox Phaser 3635MFP Use r Guide 2. T ype in a valid e-mail address and select the Add button. 3. T o add more recipients, repea t the previous step. 4. T o enter recipient address(es) as C opy (Cc:) or Blind Cop y (Bcc:) addresses, select the To : button. Select either Cc: or Bcc: from the drop - down menu options. 5. When all recipie[...]

6 E-mail Xerox Phaser 3635MFP User Guide 109 NOTE: If there are no matching entries: 1) Select the Address Book button to search the other address book. If one or more matches are found base d on the search crite ria, the matches display on the touch screen. 2) Use th e up/down scroll buttons to loca te the recipient. 3) Select the recipient in the[...]

6 E-mail 110 Xerox Phaser 3635MFP Use r Guide 6 Job S t atus Screen To display the progress of your e- mail job, press the Job Status button on the control panel. The default Job Status screen displays all incomplete jobs, including the queued scan to e-ma il job. If there are no incomplete jobs in progress, the messa ge “No Active Jobs” is dis[...]

6 E-mail Xerox Phaser 3635MFP User Guide 111 E-mail The E-mail screen contains the basic informatio n needed to send a document as an e-mail attachment. The E-mail screen allows you to temporaril y change the information relating to your original. Changing these se tti ngs allows you to achieve optimum scanning quality for each E-mail o riginal. Us[...]

6 E-mail 112 Xerox Phaser 3635MFP Use r Guide Details Use this option to view the details of the selected recipient. The informatio n displayed is determined by h ow the address was originally added to the Address Book, either from the Internal or Pu blic Address Book, or entered manually. Address Book The Address Book contains a list of e-mail add[...]

6 E-mail Xerox Phaser 3635MFP User Guide 113 Original T ype Use this feature to select the style o f original being scanned. Address List Displays all the recipient addresses en tered for the current scan to e-ma il job. Up to 128 recipient addresses ca n be entered in the list. 2 Sided Original, Rot ate Side 2 Use this option for origin als that a[...]

6 E-mail 114 Xerox Phaser 3635MFP Use r Guide Advanced Settings The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of you r scanned e-mail image. Lighten/Darken Use this feature to enhance the quality of you r scanned originals. Adjusts the lightness or darkness of the output. To dar[...]

6 E-mail Xerox Phaser 3635MFP User Guide 115 NOTE: If Color mode is selected, the maximum resolution is 300 x 3 00. Quality / File Size The Quality / File Size settings a llow you to choose between sca n image quality and file size. A small file size delivers slightly reduced image quality b ut is the best option when sharing the file over a networ[...]

6 E-mail 116 Xerox Phaser 3635MFP Use r Guide Layout Adjustment The Layout Adjustment tab allows yo u to temporarily manipu late the scan template to enhance the layout and style of your scanned e-mail image . Original Size Use this option to either enter the size of your origina l document, or allow the machine to determine the size of the origina[...]

6 E-mail Xerox Phaser 3635MFP User Guide 117 E-mail Options Use this feature to change the Reply To e-ma il address and to ide ntify the file format required for the e-mail sca nned image. File Format Use to set the file format of the scanned image. Option Description PDF Portable Document Format. G iven the rig ht software the recipient of the sca[...]

6 E-mail 118 Xerox Phaser 3635MFP Use r Guide Reply T o Use the Reply To feature to alt er the default e-mail reply address. Message Use this option to add new body te xt. The body text can contain up to 8 0 characters and displays on the touch screen under the Messa ge field.[...]

7 Store to USB Xerox Phaser 3635MFP User Guide 119 7 St o r e to USB The Store to USB feature allows yo u to scan hardcopy documents as an electronic file and place them into a folder located on a USB thumbdrive. The stored job can then be retrieved at a la ter date for printing and sharing from the USB thumbdrive. The St ore to USB feature allows [...]

7 Store to USB 120 Xerox Phaser 3635MFP Use r Guide S tore Files from the Machine 1 Load the Document s You can load the documents to be scanned either on the Do cument Glass or through the Document Fe eder. For information on setting up the paper trays, refer to Setting up Pa per Trays in the Setups chapter on page 178 . Document Feeder: The follo[...]

7 Store to USB Xerox Phaser 3635MFP User Guide 121 Document Glass: The following steps explain ho w to load documents using the document glass: 1. Raise the document feeder . 2. Place the document face down on th e document glass, aligned with the tip of the registration arrow near th e top left of the documen t glass. 3. Lower the document fe eder[...]

7 Store to USB 122 Xerox Phaser 3635MFP Use r Guide 2. Select Store to USB to store files on th e thumbdrive. For more information on printing from the t humb drive, refer to Print Files from the USB Drive in the Print Files chapter on p age 138. 3. The root directory on the USB is d isplayed. 4. Select the required folder where you want you r scan[...]

7 Store to USB Xerox Phaser 3635MFP User Guide 123 8. Select the Output Color button to a ccess the options: 9. Select the 2-Sided Scanning button to access the options: 10. Select the Original T ype button to access the options: NOTE: Use this feature to select the type of origina l being scanned. 11. Select the Resolution button to acce ss the op[...]

7 Store to USB 124 Xerox Phaser 3635MFP Use r Guide NOTE: Resolution af fect s the appearance of the scanne d image. The higher the scanning reso lution (dpi - dots per inch) the better the image quality . If Color mode is selected, the maximum resolution is 300 x 300 dpi. Using the Copy Service 1. Press the Services Home button and select Copy on [...]

7 Store to USB Xerox Phaser 3635MFP User Guide 125 3. Select the S tore Job... button. 4. Select an option: • Copy and Save - save your job into a folder and print your job • Save Only - save your job into a folder for printing later 5. Select the file or folder where your docume nt is stored. 6. Select the button for the feature requ ired.Brow[...]

7 Store to USB 126 Xerox Phaser 3635MFP Use r Guide 3 S tore the Job Press the Start button. 4 Job S t atus Screen To follow the progress of your scanning job, press the Job Status button on the control panel to display the Job Status screen The default Job Status screen displays all incomplete jobs, including the queued network scan job. If there [...]

7 Store to USB Xerox Phaser 3635MFP User Guide 127 4. Select Delete from the Job Commands list. 5. Select Confirm to delete the job or Cancel to return to previous screen.[...]

7 Store to USB 128 Xerox Phaser 3635MFP Use r Guide S tore Files from the Workst ation T o the Internal Drive via the Print Driver 1. From your Workst ation, open a document. 2. Select File and then Print . 3. Select the printer icon for your Xerox 363 5MFP model. 4. Click on the Properties or Preferences button. 5. Click on the Job T ype drop-down[...]

7 Store to USB Xerox Phaser 3635MFP User Guide 129 Advanced Settings The Advanced Settings ta b allows you to enhance the appearance and style of your st ored fi le . Lighten/Darken Use this feature to enhance the quality of your scanned originals. Adjusts the lightness or darkness of the output. To darken the output, select the scroll down button.[...]

7 Store to USB 130 Xerox Phaser 3635MFP Use r Guide NOTE: If Color mode is selected, the maximum resolutio n is 300 x 300 dpi. Quality / File Size The Quality / File Size settings allow you to choose bet ween scan image quality and file size. Large files are not ideal for sharing and t ransmitting over the network due to the high processing demand [...]

7 Store to USB Xerox Phaser 3635MFP User Guide 131 Layout Adjustment Use this tab to change the informa tion relating to your original. Original Size Use this option to select the size of the originals being scanned. The machine can determine the size of the origin als automatically, or a size can be entered manually. NOTE: If your machine does not[...]

7 Store to USB 132 Xerox Phaser 3635MFP Use r Guide Scan to Edge Use this feature to “refresh” the quality o f an original t hat has become torn or frayed at the edges, or that has h ole punch, staple o r other marks. When Scan to Edge is set to On , the device will scan the image to the edges of the original. When Scan to Edge is set to Off , [...]

7 Store to USB Xerox Phaser 3635MFP User Guide 133 File/Folder Management Use this tab to manage the files and folders sto red on the USB thumbdrive. Choose one of the following options: Option Description Open Use this option to ope n a selected file or folder . New Folder Use this option to create a new folder . Rename Use this option to rename a[...]

7 Store to USB 134 Xerox Phaser 3635MFP Use r Guide[...]

Xerox Phaser 3635MFP User Guide 135 8 Print Files The Print Files feature allows you to select and out put pre-stored jobs as many times as you need.[...]

8 Print Files 136 Xerox Phaser 3635MFP Use r Guide Print Files from the Internal Drive 1 Select the Print Files Feature 1. Press the Services Home button and select Print Files to display the Print Files feature. 2. Select the folder or file that you wish to print. If you have touche d a folder , it will open to allow you to select your file(s) to [...]

8 Print Files Xerox Phaser 3635MFP User Guide 137 3. Select the saved job title to add the document to the print list. 4. Select Add to add the job to the prin t list. 5. Repeat the above step s to add more job s to the print list. 6. Select Done when the required jobs have been a dded to the print list. 7. Select the Job Quantity (number of copies[...]

8 Print Files 138 Xerox Phaser 3635MFP Use r Guide Print Files from the USB Drive 1. Insert the USB drive into the USB port on the fron t of the device. 2. Select the Print from USB button on the USB Options screen. USB Port[...]

8 Print Files Xerox Phaser 3635MFP User Guide 139 3. Select the folder or file that you wish to print. If you have touched a folder , it will open to allow you to select your file(s) to print. 4. Select the saved job title to add the document to the print list. 5. Select Add to add the job to the prin t list. 6. Repeat the above step s to add more [...]

8 Print Files 140 Xerox Phaser 3635MFP Use r Guide NOTE: Do not remove the USB drive from t he device until printing has completed. 2 Print the Job(s) Press the Start button. 3 Job St atus Screen To follow the progress of your scanning job, press the Job Status button on the control panel to display the Job Status screen The default Job Status scre[...]

8 Print Files Xerox Phaser 3635MFP User Guide 141 1. Press the Sto p button on the control panel to cancel the current copy job. 2. T o cancel a queued job press the Job S tatus button o n the control panel to display the Active Jobs screen. 3. Select the appropriate job from the queue to view the Progress o f your Job screen. 4. Select Delete from[...]

8 Print Files 142 Xerox Phaser 3635MFP Use r Guide[...]

Xerox Phaser 3635MFP User Guide 143 9 Print The Xerox Phaser 3635MFP printer produ ces high quality prints from electronic documents. You can access the printer from your PC by installing the appropriate printer driver. A printer driver converts the code within the electronic d ocument into a language that the printer can understand. NOTE: More det[...]

9P r i n t 144 Xerox Phaser 3635MFP Use r Guide Print Procedure This section describes the basic procedure for printing. NOTE: If an authentication feature is enab led, you may need an account before using the device. T o get an acc ount, or for more information, con tact the System Administrator . Documents can be printed from your PC using the pr[...]

9P r i n t Xerox Phaser 3635MFP User Guide 145 2. Click OK to confirm your selections. 3. Click OK to prin t your document.[...]

9P r i n t 146 Xerox Phaser 3635MFP Use r Guide Custom Size Printing This section describes the procedure for printing on custom size me dia. 1 Load Custom Size Media 1. Load custom size media into your machin e. 2. Follow the touchscreen prompt s to confirm p aper size and type. Select Print from Y our PC 1. Select Print in your application. 2. Se[...]

9P r i n t Xerox Phaser 3635MFP User Guide 147 Print Y our Document 1. Click OK to confirm your selections. 2. Click OK to prin t your document.[...]

9P r i n t 148 Xerox Phaser 3635MFP Use r Guide Printer Drivers The following provides an overview of the features available on the Windows printer driver - the appearance of other p rinter drivers may vary. For more information about a specific feature, please refer to the online Help facility provided as part of the printer driver software . Cont[...]

9P r i n t Xerox Phaser 3635MFP User Guide 149 Paper / Output Used to select options such as the job type and the media requir ements. The choices available are based on the options enabled on your machine. Click on the arrow scroll button for the option or click on the Option icon to change any of the choices displayed. Select from the following j[...]

9P r i n t 150 Xerox Phaser 3635MFP Use r Guide Image Options Use the options available in th is tab to modify the appearance of your print job. This feature can also be used to print dra ft versions by choosing th e Toner Saver option.[...]

9P r i n t Xerox Phaser 3635MFP User Guide 151 Layout / W atermark Used to change the layout of a documen t and add watermarks. Multiple documents can be printe d on one page from 2-Up to 16-Up. Booklets can also be created. Use the Watermark option to display, for example, the word DRAFT or CONFIDENTIAL across each page. T his feature also adjusts[...]

9P r i n t 152 Xerox Phaser 3635MFP Use r Guide Advanced Select this tab to access the options compatible with Adobe ® PostScript ® 3 TM and advanced programming features for your print job. Use the scroll arrows to move through the options. Clicking o n a plus symbol will display further choices.[...]

Xerox Phaser 3635MFP User Guide 153 10 Paper and other Media In this chapter, you will learn about the diff er ent types of stock and stock sizes that can be used on your machine, available paper trays and the types of stock and sizes supported by each tray.[...]

10 Paper and other Media 154 Xerox Phaser 3635MFP Use r Guide There is one paper tray and a bypass tray as stand ard on the Xerox Phaser 3635MFP/S. A second paper tray is available to p urchase as an option. There are two paper trays and a bypass tray as stand ard on the Xerox Phaser 3635MFP/X. Various media sizes and types can be us ed in the tray[...]

10 Paper and ot her Media Xerox Phaser 3635MFP User Guide 155 Loading Paper Prep aring Paper for Loading Before loading paper into the paper trays, fan the edges. This procedu re separates any sheets of paper that are stuck tog ether and reduces the possibility of paper jams. NOTE: T o avoid unnecessary paper jams and misfeeds do not remove p aper [...]

10 Paper and other Media 156 Xerox Phaser 3635MFP Use r Guide  The p aper trays can hold a maximum of 520 sheets of 20 lb (80 g/m²) bond paper . 3. If necessary , open the back of the p aper tray to allow for p aper sizes such as Legal, Oficio and Fo lio. Adjust the rear guide. 4. Fan the paper and insert it into the tray . If loading Letterhea[...]

10 Paper and ot her Media Xerox Phaser 3635MFP User Guide 157 6. Press the tray down into place. 7. Insert the pape r tray .  When printing from your PC, ensure you select the Select Pa pe r button to specify the correct paper size, color and type. Not confirming the paper details may result in printing delays. 8. The UI screen shows the current[...]

10 Paper and other Media 158 Xerox Phaser 3635MFP Use r Guide Loading the Byp ass T ray 1. Lower the byp ass tray , located on the front of the product and unfold the paper supp ort extension.  Remove any curl on postcards and labels before loading them into the Bypass T ray . 2. Prepare a st ack of paper for loading by flexing o r fanning them [...]

10 Paper and ot her Media Xerox Phaser 3635MFP User Guide 159 Envelope Mode 1. Lower the bypass tra y , located on the front of the product and unfold the paper support exten sion.  Remove any cu rl on envelopes before loadin g them int o the Bypass T ray . 2. Prepare a st ack of envelopes for loadi ng by flexing or fanning them back and forth. [...]

10 Paper and other Media 160 Xerox Phaser 3635MFP Use r Guide 5. Open the rear cover of the machine. 6. Release the cover restraint. 7. Lower and extend the re ar cover to act as the catch tray . Rear cover Cover restraint[...]

10 Paper and ot her Media Xerox Phaser 3635MFP User Guide 161 8. Lower the green latches on the lef t and right hand sides. Green latches[...]

10 Paper and other Media 162 Xerox Phaser 3635MFP Use r Guide Setting the Paper Size Each time you load new paper in to the paper trays, the Tray Information screen appears on the UI. NOTE: The paper tray inf ormation screen for each t ray can be switched of f using the T ools settings. By default, eac h tray is configured to display the paper sett[...]

10 Paper and ot her Media Xerox Phaser 3635MFP User Guide 163 Media S pecifications Media Guidelines When selecting or loading pape r, envel opes or other special media please adhere to these guidelines: • Attempting to print on damp, curled, wrinkled or torn pape r can cause paper jams and poor print quality. • Use only high quality cop ier gr[...]

10 Paper and other Media 164 Xerox Phaser 3635MFP Use r Guide • Ensure that there is no exposed a dhesive material between labels. CAUTION: Exposed areas can cause labels to peel off d uring printing, which can cause paper jams. Exposed adhesive can als o cause damage to machine components. • Do not feed a sheet of labels through the machine mo[...]

Xerox Phaser 3635MFP User Guide 165 11 Setup s This chapter identifies some of the key sett ings that you can customize to meet your requirements. It is aimed primarily at the System Ad ministrator of the machine. Changing these settings is easy and will save you time when using the machine .[...]

11 Setups 166 Xerox Phaser 3635MFP Use r Guide Accessing T ools All the machine setup features are in the Tools menu, accessed through the Log In/Out and Machine Status buttons on the control panel. 1. Press the Log In/Out button o n the control panel. 2. Use the number keyp ad to enter the defau lt password - 1111 . Select Enter on the touch scre [...]

11 Setups Xerox Phaser 3635MFP User Guide 167 T ools Menu Overview According to your machine set up, some or all of the following option s are accessible from the Tools Mode screen: Feature Feature Options Feature Op tions Sub-menu Device Settings General Energy Saver Set Date & Time GMT Offset Language Default Xerox Customer Support System Adm[...]

11 Setups 168 Xerox Phaser 3635MFP Use r Guide Feature Default s Set Fax Defaults Set Copy Defaults Service Enablement s E-mail Network S canning Network Accounting Embedded Fax Server Fax On Demand Overwrite Copy Service Settings Reduce/Enlar ge Pre set Basic Copy Preset Fax Service Settings Fax Country Settings Line Configuration Incoming Fax Def[...]

11 Setups Xerox Phaser 3635MFP User Guide 169 Localization Before using your new machine, the lo calization settings below will have been set using the machine installation wiza rd. As your requirements chan ge, you may need to reset or adjust these se ttings. Set Date and T ime Some features and functions on the machine require the local date and [...]

11 Setups 170 Xerox Phaser 3635MFP Use r Guide Tools > Device Settings > General > GMT Offset Set Measurement s The measurements that are displayed on the touch screen can be se t to either inches or mm. You can also set the decimal point ( Numeric Separator ) to either a period (e.g. 12.3) or a comma (e.g. 12,3). Tools > User Interface[...]

11 Setups Xerox Phaser 3635MFP User Guide 171 sea level. The machine will automatical ly compensate for d ifferences in air pressure if you enable the feature. Tools > Device Settings > General > Altitude Adjustment Setting the altitude enables th e machine to operate effectively and maximises performance.[...]

11 Setups 172 Xerox Phaser 3635MFP Use r Guide Fax Setup The Fax Service Settings allow you to customize the fax settings. Tools > User Interface > Fax Service Settings Fax T ransmission Default s The transmission defaults allow you to customize the fax tra nsmission settings. Tools > User Interface > Fax Service Settings > Transmiss[...]

11 Setups Xerox Phaser 3635MFP User Guide 173 Select the On button to enable this feature. Select the Off button to disable the feature. If this feature is enabled, you will re ceive a popup while faxing a document, requiring you to confirm if you want the fax sent immediately. Dial Tone Volume When the Audio Line Monitor has be en enabled, the dia[...]

11 Setups 174 Xerox Phaser 3635MFP Use r Guide If Auto Reduction is of f, when receiving a document that is longer than the selected paper, any image at the bottom of the paper will be discarded according to the Discard Size setting. T he Discard Size can be set between 0-30mm. Receive Header Select Enable to have a time stamp, page number and numb[...]

11 Setups Xerox Phaser 3635MFP User Guide 175 The default selection for Junk Fax Pre vention is Off so there is no filtering of incoming fax es. Select the On button to switch on the feature. With the feature switched on, the machine will block ALL incoming faxe s listed in the Junk Fax Numbers list. Junk Fax Numbers Lis t To add a number to th e l[...]

11 Setups 176 Xerox Phaser 3635MFP Use r Guide The Retained Documents Policy feature allows the machine administrator to specify the period of time that faxes will be held in the machine memory once they have been printed from a mailbox or se nt to a polling recipient. A different time period may be specified for documents received in mailboxes and[...]

11 Setups Xerox Phaser 3635MFP User Guide 177 Error Correction Mode This mode compensates for poor line quality and ensures a ccurate, error-free transmission with any other Error Correctio n Mode equipped fax machine. However, if the line quality is poor, the transmission time may be increased when this mode is enabled. Tools > User Interface &[...]

11 Setups 178 Xerox Phaser 3635MFP Use r Guide Setting up Paper T rays Paper Settings Default Stock The Default Stock settings allows the progra mming of the default paper typ e and color. Typically, this is the most common stock that will be used in the machine and is the stock that the machine will fee d if a specific stock type is not selected. [...]

11 Setups Xerox Phaser 3635MFP User Guide 179 T ray Settings Auto T ray When the On button is selected, the Auto Tray feature automatically selects the paper tray loaded with the pa per si ze closest to the original docu ment. This can be overridden on the Basic Copy screen by manually selecting the required tray. When the Off button is selected, t[...]

11 Setups 180 Xerox Phaser 3635MFP Use r Guide Machine Preset s Basic Copying Preset s This feature defines the 2 default red uction or enlargement ratios (refer to the Reduce/Enlarge Presets topic) that appea r in the Reduce /Enlarge panel of the Copy screen. Tools > User Interface > Copy Service Settings > Ba sic Copy Preset Reduce/Enlar[...]

11 Setups Xerox Phaser 3635MFP User Guide 181 Tools > User Interface > Copy Service Setti ngs > Reduce/Enla rge Preset[...]

11 Setups 182 Xerox Phaser 3635MFP Use r Guide Change Default Settings Changing the user defaults to reflect t he needs o f the users will make the machine more user-friendly, increasing effectiveness and productivity. Set (Power Save) Duration Times This utility enables the Syst em Administrator to modify the d efault 30 minutes the machine will s[...]

11 Setups Xerox Phaser 3635MFP User Guide 183 pathway. Any remaining services will be a ccessible through the Services Home button. Tools > User Interface > General > Screen Defaults > Feature Default and Priority Language Default Use this feature to set the User Interface la nguage. Tools > Device Settings > General >Lan guage[...]

11 Setups 184 Xerox Phaser 3635MFP Use r Guide Sof tware Sof tware Reset This utility provides the facility to re set the machine so ftware without switching off and switching on the machine. Tools > Device Settings > Tests & Reset s > Software Reset This facility allows you to reset the System Sof tware. Select the Reset System Softwa[...]

11 Setups Xerox Phaser 3635MFP User Guide 185 CRU Replacement Default s Customer Replaceable Units (CRUs) are modules within the workings of the machine that you can replace when needed. The machine monitors th e number of copies made for service information purposes. This information helps maintain the machine’s productivity and image quality. W[...]

11 Setups 186 Xerox Phaser 3635MFP Use r Guide the toner usage counters manually by selecting the Confirm New Print Cartridge Has Been Installed button. Counter Reset s Other replaceable units within the machine also track the number of images made as a measure of their life expectancy. These include: • Fuser Counter • Bias Transfer Roller Coun[...]

11 Setups Xerox Phaser 3635MFP User Guide 187 Accounting Accounting allows the Syste m Administ rator to track the use of the machin e and control access to the features. T here are three accounting options: • Network Accounting • Xerox Standard Accounting • Foreign Device Interface Tools > Accounting > Accounting Enablement Network Acc[...]

11 Setups 188 Xerox Phaser 3635MFP Use r Guide Foreign Device Interface The Xerox Foreign Device Interface (FDI) is an interface to third-party access control devices, coin machines and card readers. These ca n be added to charge for usage. Copy and p rint services can be set to charge at the fore ign device. Print Job Control enables charging for [...]

11 Setups Xerox Phaser 3635MFP User Guide 189 Security Settings Image Overwrite Security protects against unauthorized retrieval of confidential data from the machine by removing image data that is left when jobs are processed. Tools > Security Settings Authentication Enable Job Operation Rights for All Users or System Administrator only with th[...]

11 Setups 190 Xerox Phaser 3635MFP Use r Guide Press Start to begin the overwrite. All existing jobs will be dele ted regardless of their status and all job submissions will be prohibited for the duration of the overwrite.[...]

11 Setups Xerox Phaser 3635MFP User Guide 191 Machine T est s Should you need to report any fa ults to the machine, the Xerox Welco me Center support may talk you through the following ma chine tests to verify the performance of the machine and u ser interface (UI) screen. Image Quality T est Patterns Use the scroll buttons to select one of the 19 [...]

11 Setups 192 Xerox Phaser 3635MFP Use r Guide Audio T one T est The Audio Tones Test verifies that th e Audio Tone on the UI is functioning properly. 1. Select Start T e st to begin the test. The Audio T one will activate if it is functioning properly . 2. Select End T est to end the test. The T est Pass/Fail screen displays. 3. Select the Passed [...]

11 Setups Xerox Phaser 3635MFP User Guide 193 Reset User Interface Rebooting / Restarting the Use r Interface will cause the Power On Self-Test cycle to begin. The User Interface will pause for several seconds before starting the Reboot process. Application Checksum V erification The User Interface Application Ch ecks um Verification checks that th[...]

11 Setups 194 Xerox Phaser 3635MFP Use r Guide Customer Support and Supplies Numbers Customer support and supplies numbers ca n be set to give users access to numbers and details vital to maintain the machin e uptime. Tools > Device Settings > General > Xerox Custome r Support This utility allows you to set the followin g numbers: Customer[...]

11 Setups Xerox Phaser 3635MFP User Guide 195 Optional Services Depending on your machine configuration, you may have access to the following services. This uti lit y allows you to enable or disable options at any time, where installed. In most cases no reboot is necessa ry. Tools > User Interface > Service Enablem ents Network Scanning For i[...]

11 Setups 196 Xerox Phaser 3635MFP Use r Guide[...]

Xerox Phaser 3635MFP User Guide 197 12 Maintenance Performing routine maintenance tasks enables your machine t o continue running at optimum performance leve ls. Instructions ar e provided in this chapter for a ll the maintenance tasks required.[...]

12 Maintenance 198 Xerox Phaser 3635MFP Use r Guide Consumables Consumables are items on the machine that need replenishing or replacing, such as paper, staples and customer replaceable units. To place an order for Xerox consumables, please contact your local Xerox Representative giving your company name, product number and the machine serial numbe[...]

12 Maintenance Xerox Phaser 3635MFP User Guide 199 now, open the front door. The instructions on the screen will tell you how to fit a new cartridge. If you do not want to replace the Print Cartridge now you can select the Abort button. The machine will continue to operate but will NOT make copies or prints. 1. Press on both the front cove r latche[...]

12 Maintenance 200 Xerox Phaser 3635MFP Use r Guide  If after fitting a new Print Cartridge the front door will not clos e, check that the Print Cartridge is positioned and latched correctly . If you have replaced the Print Cartridge as a result of a “Rep lace the Print Cartridge” message on the machine display, the machine will assume that [...]

12 Maintenance Xerox Phaser 3635MFP User Guide 201 Cleaning the Machine W ARNING: When cleaning your machine DO NOT use organic or strong chemical solvents or aerosol clea ners. DO NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of child[...]

12 Maintenance 202 Xerox Phaser 3635MFP Use r Guide 2. Wipe clean the entire area, inclu ding the touch screen. 3. Remove any residue with a clean cloth or paper towel. Duplexing Automatic Document Feeder and Output T ray Regular cleaning keeps the document feeder and output tray free fr om dust and dirt. 1. Use a soft, lint-free cloth, lightly dam[...]

Xerox Phaser 3635MFP User Guide 203 13 S pecifications This chapter contains the spec ifications f or the machine. Use the specifications listed below to identify the capabilities of the machine. Th e machine adheres to st rict specifications, approvals and certificati ons. These sp ecifications are designed to provide for the safety of users and t[...]

13 Specifications 204 Xerox Phaser 3635MFP Use r Guide Machine S pecifications Machine Configurations Paper Supply Trays 1 & 2 Feature S pecification Hardware Configurat ion Processor DADF or Document Glass Cover 1-2 Paper trays and Bypass tra y Machine Size Base configuration: width 18.6 x depth 18.8 x height 21.4" (W 472 x D 478 x H 543 [...]

13 Specifications Xerox Phaser 3635MFP User Guide 205 Bypass Tray NOTE: The paper st ack height must not exceed 0.4" (10 mm) Document Feeder Paper Sizes Length min 8.3 - max 14 " (210 - 356 mm) Width min 5.8 - m ax 8.5" (148 - 216 m m) 8.5 x 1 1" 8.5 x 14" 8.5 x 13" ISO B5 176 x 250mm ISO B5 182 x 257mm Oficio A4 A5 7.[...]

13 Specifications 206 Xerox Phaser 3635MFP Use r Guide Output Modules Output Tray Feature S pecification Cap acity 250 sheets of 20 lb ( 80 g/m²) b ond paper[...]

13 Specifications Xerox Phaser 3635MFP User Guide 207 Electrical S pecifications Feature Specifi cation Frequency 50/60 Hz Electrical V olt age 1 10 - 127 V AC & 220 - 240 V AC A verage Power Consum ption Power Save mode: 35 W atts S tand By mode: 100 W atts Printing Simplex: 750 W a tts Printing Duplex: 750 W atts[...]

13 Specifications 208 Xerox Phaser 3635MFP Use r Guide Feature S pecifications Fax Feature Print Feature Feature S pecification Fax T ransmission Sp eed 33.6 Kbps T elephone Line T ype S t andard pu blic analogue switched tele phone line or equivalent Communication S tandard Super G3, IYU G3 Maximum Resolution Cap ability 406 x 392 dpi St andard Fa[...]

13 Specifications Xerox Phaser 3635MFP User Guide 209 Scan Feature Feature Specifi cation Max scan width 8.5" (216 mm) Effective scan wid th 8.2" (208 mm) Maximum Resolution 600 x 600 d pi TW AIN / ISIS Comp atible Netw ork T wain / WIA Image Compression MH, MMR, LZW , JPEG , Flate, PNG Scan mode Mono, grayscale and color Gray scale 256 l[...]

13 Specifications 210 Xerox Phaser 3635MFP Use r Guide[...]

Xerox Phaser 3635MFP User Guide 211 14 T roubleshooting A variety of situations can affect the quality o f your output. For optimal pe rformance, ensure these guidelines ar e followed: • Do not position the machine in direct s unlight or near a heat source such as a radiator. • Avoid sudden changes in the environment surrounding t he machine. W[...]

14 Troubleshooting 212 Xerox Phaser 3635MFP Use r Guide Fault Clearance When a fault occurs, the display scr een provides re covery instructions. Follow on-screen instructions to clear the fa ult NOTE: Any printed sheet s removed will automatically be reprinted once the paper jam is cleared. Paper Jams The display screen will indicate the location [...]

14 Troubleshooting Xerox Phaser 3635MFP User Guide 213 Front Cover Area Jams 1. Press on both the front cove r latches on the sides of th e machine to open the front cover . 2. Remove the print cartridge (refer to Print Cartridge on p age 198 ) and remove any jammed p aper . 3. Replace the print cartridge and close the front cover door . 4. Open th[...]

14 Troubleshooting 214 Xerox Phaser 3635MFP Use r Guide W ARNING: The metallic surfaces in the fuser area are hot. Please use caution when removing paper jams from thi s area and avoid touching any metallic surfaces 2. Slide the green fuser door latch to the right and open the fuser door t o gain access to the inside of the fuser module. Remove a n[...]

14 Troubleshooting Xerox Phaser 3635MFP User Guide 215 Error and Fault Codes If an abnormal condition ar ises in the machine or an in correct operation is performed, a message indicating the nature of the error is displayed on the User Interface screen. Follow the on-screen prompts to correct the error. If the fault persists, Power Off / Power On .[...]

14 Troubleshooting 216 Xerox Phaser 3635MFP Use r Guide Print cartridge Not Installed The print cartridg e is not installed, or is not inst alled correctly . Install the print cartridge. If already inst alled, check it has been inst alled correctly . If problem pers ists , call for servic e. T oner Supplying Error T oner is not being su pplied corr[...]

Xerox Phaser 3635MFP User Guide 217 15 Appendix A This appendix contains instructi ons to pefo rm the following: Disable the Banner Sheet in the Print Driver o n page 218 . Disable the Banner Sheet at the Printer o n page 218 .[...]

15 Appendix A 218 Xerox Phaser 3635MFP Use r Guide Enable/Disable Banner Sheet Disable the Banner Sheet in the Print Driver Use the following instructions to disa ble th e banner sheet from your device print driver on your PC. 1. At your PC, select the St ar t menu, then select Printers and Faxes . 2. Right click the the required printe r . 3. Sele[...]

Xerox Phaser 3635MFP User Guide 219 Numerics 2 Sided Scanning, Email 11 2 2-Sided Copying 47 A Accounting Network Accounting 187 Xerox Standar d Accounting 187 Audio Line Monitor, Fax Setup 172 Auto Answer Delay, Fax Receive Settings 173 Auto Center, Image Sh ift 53 Auto Detect, E-mail 11 6 Auto Detect, Original Size 51 Auto Reduction, Fax Receive [...]

Index 220 Xerox Phaser 3635MF P User Guide Image Comp re ss ion 209 Resolution Capability 208 Telephone Line Type 208 Transmiss ion Speed 208 FDI (Foreign Device Interface) 188 Foreign Device Interface 188 G Group Directory Setup, Faxing 69 H Handler Specifications Mixed Sizes 205 Paper Weigh ts 205 Hole Punch Erase, Edge Erase 52 I ID Card Copy 58[...]

Index Xerox Phaser 3635MFP User Guide 221 S Scan to Edge, E-mail 11 6 Secure Polling, Fax Receive Settings 175 Secure Receive, Fax Receive Settings 174 Send to a Remote Mailbo x, Faxing 77 Server 59 Server Fax 59 Small Original Erase, Edge Erase 52 Software Reset s 184 Staple Cartridge 200 Store Files 11 9 Store for Polling, Faxing 74 Store Job 58 [...]

Index 222 Xerox Phaser 3635MF P User Guide[...]