Xerox 6204 manual

User Guide 701P44865 6204 Wide Format Solution Wide Format Scan Service[...]

Xerox Corporation Global Knowledge & Language Se rvices 800 Phillips Road Bldg. 845-17S Webster, NY 14580 Copyright © 2006 Xerox Co rporation. All rights rese rved. Printed in the United States of America. Copyright protection claime d includes all forms and matters of copyrighted material and inform atio n now allowed by statutory or judicial[...]

Wide Format Scan Service Use r Guide i Table of contents Preface ..........................................................................................................................................................iii Using this Guide ..............................................................................................................[...]

ii Wide Format Scan Service User Guid e[...]

Wide Format Scan Service User Guide iii Preface Thank you for using the Xerox Wide Format Scan Service. This software is designed expressly for the Xerox 620 4 Wide F ormat Copier/Printer. This User Guide describes the procedures and preca utions involve d in installing and operating the Xerox Wide Format Scan Service. Refer to the Xerox 6204 Wide [...]

iv Wide Format Scan Service User Guid e Using this Guide This guide consists of the following ch ap ters: 1 Installing Wide Format Scan Serv ice Provides instructions for installing the Wide Format Scan Se rvice software on a workstation. 2 Starting Wide Format Scan Serv ice Explains how to start Wide Format Sc an Service and use the features of th[...]

Wide Format Scan Service Use r Guide v Conventions This User Guide uses the following sym bols and conventions: < > Indicates the keys on the keyboard. EXAMPLE Press the < Ent er > key. [ ] Indicates the menus and di splay items o n the screens. EXAMPLE Select either the [ On ] or [ Off ] button. “ “ Indicates areas of reference wit[...]

vi Wide Format Scan Service Use r Guide Operating Environment The following is the operating env ironment of the Wide Form at Scan Service. Hardware Minimum PC hardware requirements: • PC/AT compatible machine (excluding NEC NX series) • Processor: Pentium III 850MHz • Memory (at 600 dpi, B/W binary data): A/A4: 256MB or more B/A3: 256MB or m[...]

Wide Format Scan Service Use r Guide 1 1 Inst alling W ide Format Scan Service Instructions for installing Wide F ormat Scan Service follow. Before beginning the installation, log on to Print Service s on Web as Administrator, select the Properti es tab, and perform the following: 1. Confirm that the settings for the IP Address and Subnet Mask are [...]

2 Wide Format Scan Service User Guid e 6. Double click the [Disk1] folder. The cont ents of the folder will display (Fig. 4). Figure 4 7. Double click the [setup.exe] icon to activate the install er program. The [Xerox Wide Format Scan Service] scre en (Fig. 5) will display, followed by the [Wide Format Scan Service - InstallShield Wizard] Wel come[...]

Wide Format Scan Service Use r Guide 3 Figure 6 8. Click the [Next] button on the [Wide Format Scan Service - InstallShield Wizard] Welcome screen. The [Choose Destination Location] dialog box will display (Fig. 7). Figure 7[...]

4 Wide Format Scan Service User Guid e 9. Either accept the default Destination Folder or brow se to a another location of your choice, an d then click the [Next] button. The [Ready to Install the Progra m] screen will display (Fig. 8). Figure 8 10. Click the [Install] button. The [Setup Status] screen (Fig. 9) will display, and the installer will [...]

Wide Format Scan Service Use r Guide 5 When the installation is complete, the [InstallShiel d Wizard Complete] screen will display (Fig. 10). Figure 10 11. Click the [Finish] button and remove the CD ROM. The installation process pl aces two shortcuts on the Desktop, one for Wide Format Scan Service View er and the other for the Wide Format Scan Se[...]

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Wide Format Scan Service Use r Guide 7 2 S t arting W ide Format Scan Service Wide Format Scan Service enable s a us er to retrieve to a workstation the documents whic h were previou sly scanned and stored on the Xerox 6204 Wide Format Copi er/Printer. Once the image information is retrieved, it can be edited and saved, then printed on the Copier/P[...]

8 Wide Format Scan Service User Guid e Starting the Application NOTE You cannot use Wide Form at Scan Service and Wide Format Network TWAIN Source at the same time. To start Wide Format Scan Service: Either select the [Wide Format Scan Service] shortcut on the Desktop or select [Start] > [All Pr ograms] > [Xerox] > [Wide Format Scan Servic[...]

Wide Format Scan Service Use r Guide 9 Overview of the [Wide Format Scan Service] Window The [Wide Format Scan Service] window (Fig. 2) cont ains these features: Menu Bar The Menu Bar provides access to the Fi le, Edit, View, Tools, and Help menus and submenus. Tool Buttons Tool Buttons provide convenient s hortcuts for frequently performed tasks. [...]

10 Wide Format Scan Service User Guid e NOTE When you pause the cursor over a tool button, a tool tip will display and a description of the button will appear in the [Status Bar] (see Fig. 2). NOTE The tool buttons that display in the [Wide Format Scan Servi ce] window will change based on which item is selected in the [Service Area]. EXAMPLE Selec[...]

Wide Format Scan Service Use r Guide 11 Tool Button Functions The tables below define the functi ons of the tool buttons on the [Wide Format Scan Service] window. Common Tool Buttons Icon Function Description New Adds a Windows folder, a Mailbox, or an Edit Images icon (fo r Ske w Correction, Despeckle, or Image Rotation) to the [Service area]. Del[...]

12 Wide Format Scan Service User Guid e Edit Images Tool Buttons Icon Function Description Store File Stores multiple files so they can be batch processe d. Execute Stored File Executes the editing of the stored files. Move Up Moves the selected file up. Move Down Moves the selected file down. Move to Top Moves the selected file to the top. Move to[...]

Wide Format Scan Service Use r Guide 13 Wide Format Scan Service Menus This section describe s ea ch of t he items in the menu s on the Wide Format Scan Service Menu Bar. File Menu Item Description New Adds Windows folders, mailboxes , and Edit Images icons to the [Service Area]. The submenu consi sts of the following: • Windows Folder: Displays [...]

14 Wide Format Scan Service User Guid e View Menu The selections displayed on the View Menu differ ba sed on which folder o r service is selected in the [Service Area]. Item Description Toolbar Shows or hides the Toolba r. Status Bar Shows or hides the Status Bar. The stat us ba r is displayed by default. Refresh Refreshes th e display. Re checks t[...]

Wide Format Scan Service Use r Guide 15 Tools Menu The selections displayed on the Tools M enu differ ba sed on which folder or service is selected in the [Service Area]. Item Description Retrieve Displays in the Tools Menu when a Wide Format Scan Service mailbox is selected. Retrieves file(s) from a Copier/Printer mailbox to your computer.. Create[...]

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Wide Format Scan Service Use r Guide 17 3 Setting Up the Program Default s The Wide Format Scan Service [Detailed Settings] dialog box (Fig. 1) allows you to specify default settings whi c h govern some aspects of program ope ration and the appearan c e of the display, including: • the polling frequency for retrieving docu ments auto matically ?[...]

18 Wide Format Scan Service User Guid e Polling The Wide Format Scan Service allows y ou to either m anually or automatically retrieve documents from the mailbox on the Xerox 6204 Wide Format Copier/Printer. If you choose to ret rieve documents automatically, you may either accept the default setting of 20 minutes or specify an interval of from one[...]

Wide Format Scan Service Use r Guide 19 File Formats The Wide Format Scan Service and the Wide Format Scan Service Viewer are compatible with TIFF, PDF, and CALS file format s. To associate one or more of these f ile formats with the Wide F ormat Scan Service Viewer: 1. Select the [File Format] tab. 2. Select the appropriate checkbox(e s) at the le[...]

20 Wide Format Scan Service User Guid e Media Size List The [Media Size List Settings] tab (Fig. 4) enables you to specify the media series and sizes which will be displ ayed in Wide Format Scan Service and Wide Format Scan Service Vie wer. By default, all media sizes will display (setting = [Yes]) when you select a feature that normally displays a[...]

Wide Format Scan Service Use r Guide 21 Display Units The [Millimeters/Inches] tab (Fig. 5) enables you to set up the units of measurement which will display in Wi de Format Scan Service and Wide Format Scan Service Viewer. To change the default units of measurement: 1. Select the [Millimeters/Inches] tab. 2. Select either the [Millimeters] or the [...]

22 Wide Format Scan Service User Guid e Saving Custom Settings The [Export Setup File…] and [Import Setup File…] selections in the [File] menu enable users to save their customi zed program settings (Edit Image icons and Detailed Settings) a nd then reload them as needed, for example, after upgrading workstations. Exporting Custom Settings Perf[...]

Wide Format Scan Service Use r Guide 23 Importing Custom Settings Perform the steps below to reesta blish your custom settings by importing a setup data file that was saved earlier. 1. Select [File] > [Import Setup File]. An [Open] popup will display (Fig. 7). 2. Select the previously saved se tup data file, and then select [Save]. Wide Format S[...]

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Wide Format Scan Service Use r Guide 25 4 Setting Up a Wide Format Scan Service Mailbox The purpose of a Wide Format Scan Service mailbox is to retrieve and display information abo ut the sca nned images which are stored in a mailbox on the Copier/Print er. Whenever you select the mailbox that you create in Wide Format Scan Service, the program con[...]

26 Wide Format Scan Service User Guid e Creating a Wide Format Scan Service Mailbox 1. Launch Wide Format Scan Service. 2. A new mailbox may be set up from the [Wide Format Scan Service] window in any one of the following ways: a. Select [File] > [New] > [Mailbox], or b. Select the [New] ( ) button and then select the [Mailbox] menu item, or [...]

Wide Format Scan Service Use r Guide 27 3. Enter the IP Address of the Copi er/Printer in the [Enter IP address:] field, and then click [Next]. The Wide Format Scan Service will search the subnet for the specified Xerox 6204 Wide Format Copier/Printer and then di splay it in the [Scanner List] (Fig. 2). Additional Xerox 6204 Wide Form at Copier/Pri[...]

28 Wide Format Scan Service User Guid e 4. (Refer to Fig. 2) Select the appropriate Xerox 6204 Wi de Format in the [Scanner List:] and click [Next], or double click the scanner name to connect to the Copier/Printe r. The [Select a Mailbox] dialog box will display (Fig. 4) with the Copier/Printer’s mailboxes shown in the [Mailbox List]. Figure 4 5[...]

Wide Format Scan Service Use r Guide 29 Figure 5 8. Click [Exit] to return to the [W ide Format Scan Service] window. The newly created mailbox will appear in the Mailbox folder in the [Service Area] (Fig. 6). Be sure to click the [+] s ign at the left side of [Mailbox] to expand the item and display the new mailbox. Figure 6 New Mailbox[...]

30 Wide Format Scan Service User Guid e Deleting a Wide Format Scan Service Mailbox Deleting a mailbox from the [Service Area] removes the link between the Wide Format Scan Se rvi c e and the mailbox on the Xerox 6204 Wide Format; it does not remove the mai lbox from the Copier/Printer. Perform the steps below to delete a Wide Form at Scan Service [...]

Wide Format Scan Service Use r Guide 31 5 Setting Up a Windows Folder When you retrieve scanned document s from the Copier/Printer you will be prompted to select a folder in which to store them. This folder may be located in [My Documents] , on the [Desktop], or elsewhere on the workstation’s h ard drive(s). Wide Format Scan Service refers to thi[...]

32 Wide Format Scan Service User Guid e 2. Select [Create New Folder…]. A [New Folder] icon will be added within the Windows directory you selected in step 1 (Fig. 2). Figure 2 3. Rename the [New Folder] in the same way you would rena me any Windows folder, that is, right click on the [New Folder], select [Rename], and enter a name for the folder[...]

Wide Format Scan Service Use r Guide 33 Creating a Shortcut to the New Folder The process described bel ow create s a shortcut to the folder that you just created to receive imported documents. Thi s shortcut looks like a folder and will appear at the same level as the Desktop, My Documents, etc., in the tree view in the [Service Area]. 1. The foll[...]

34 Wide Format Scan Service User Guid e A [Windows Folder Properties] popup wi ll display (Fi g. 4). Figure 4 2. Enter the name of the new Windows f older in the [F older Name:] field. 3. Either key-in the path to the folder in the [Location:] field or click [Browse] and select it. 4. Click [OK]. The new folder shortcut will be added and will appea[...]

Wide Format Scan Service Use r Guide 35 Deleting a Windows Folder 1. To delete a Windows shortcut folder from the [Service Area]: a. Right click on the shortcut folder you wish to delete an d then select [Delete] from the menu that appears (Fig. 6), or b. Select the Windows folder sho rtcut that you wish to delete and then select [File] > [Delet[...]

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Wide Format Scan Service Use r Guide 37 6 Importing S tored Documents from a Mailbox Image files (in TIFF, PDF, and CALS formats) which are stored as documents in a Copier/Printer mailbox m ust be retrieved (imported) to a workstation to be edited using Wide Format Scan Service. Thi s section of the guide explains t he procedure for retrieving thes[...]

38 Wide Format Scan Service User Guid e Manual Import 1. Start the Wide Format Scan Service. 2. Click the [+] character at the left side of the Mailbox folder in the [Service Area]. The item will expand and sho w all of the mailboxes that have been set up (Fig. 1). Figure 1 3. Select the appropriate mailbox from those displayed in the [Service Area[...]

Wide Format Scan Service Use r Guide 39 4. When the popup closes, a list of the documents stored on the Copier/Printer will display in the [File Area] (Fig. 3). Notice that multi-page scanned documents may be i dentified by the number of pages indicated in the [Pages] column. Figure 3 5. To retrieve one or more of the listed docume nts, either: a. [...]

40 Wide Format Scan Service User Guid e A [Browse for Folder] dialog will open (Fig. 5). Figure 5 6. Select the destination folder for the selected docum e nt(s) and click [OK]. The stored document (s) will be retrieved from the Copier/Printer and saved in the selecte d folder.[...]

Wide Format Scan Service Use r Guide 41 Auto Import Documents may be automatically retri e ved from a mailbox on the Copier/Printer at an interval of y our choice. Auto Import is enabled as follows: 1. Right click on the mailbox and then select [Prope rties]. The [Mailbox Properties] dialog box (Fig. 6) will display. Figure 6 2. Select the [Polling[...]

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Wide Format Scan Service Use r Guide 43 7 Displaying the Content s of the Windows Folder You display the contents of a fo lder that contains retri eved documents by selecting the folder sho rtcut in the [Service Are a]. The documents stored within the fol der will display in List View by default but you can choose to display them in Thumbnail View [...]

44 Wide Format Scan Service User Guid e Right-clicking a file in the [File Area] displays a menu that allows you to display the file’s properties (Fig. 2). Figure 2[...]

Wide Format Scan Service Use r Guide 45 Creating the Title Block View Settings If you choose to display retrieved files in Title Block View (Fi g . 3), you must set up the correct orientat ion and dimen sio n s in the Title Block View Settings. Figure 3 1. Select [Tools] > [Title Block View Settings…]. The [Title Block View Settings] dialog bo[...]

46 Wide Format Scan Service User Guid e 2. Specify the [Title Block Position:] for both the [Portrait Original] and the [Landscape Original] selection s by choosin g the appropriate locations from t he pull-do wn menus. 3. Specify the [Width:] and the [Height:] for Portrait and Landscape originals, or select the [Setup by Image Size] checkbox and a[...]

Wide Format Scan Service Use r Guide 47 8 Editing a Retrieved Document The Wide Format Scan Service provides three editin g features: • Despeckle • Image Rotation • Skew Correction Each of these features and its use is explained in thi s chapter. The Wide Format Scan Service also allows you to create customized Edit Image icons which appear i[...]

48 Wide Format Scan Service User Guid e Despeckle NOTE Despeckle works with bitmap im ages only. The Despeckle feature hel p s remove unwante d noi se (small black dots) from monochrome image s and b ackground from scanned color images, enhancin g the appearance of the print. The feature can be changed to m eet the editing requirements of individua[...]

Wide Format Scan Service Use r Guide 49 Image Rotation The Image Rotation feature allows you to rotate a retrieved document 90 ° Counterclockwise, 180 ° , or 90 ° Clockwise. The direction of rotation is selected by right cl icki ng the [Image Rotation] item in the [Service Area], selecting [Properties], and then making the desired selection in t[...]

50 Wide Format Scan Service User Guid e When the [Add to Do Not Rotate List…] button is selected, the [Do Not Rotate] dialog box opens (Fi g. 3). You ca n select by size and direction of rotation the media size s whi c h you do not wish to rotate. Figure 3[...]

Wide Format Scan Service Use r Guide 51 Skew Correction NOTE Skew correction is de signed to be used with line drawings or other documents which have clearly d efined a xes. Grayscale images m ay not respond to Skew Correction. The skew in the retrieved image should be 5 ° or less. The Skew Correction feature allows you to corre ct skew which may [...]

52 Wide Format Scan Service User Guid e Creating Customized Edit Image Icons By creating customized Edit Image icons you increa se your productivity by reducing the need to change the Desp eckle, Image Rotation, and/or Skew Correction p rop ert ies. For example, you may find that a Skew Correction of one degree clockwi se is almo st always sufficie[...]

Wide Format Scan Service Use r Guide 53 2. Enter a name for the new Edit Image icon in the [Name:] field. The name may not exceed 64 characters (Fig. 6). 3. Select one of the available editing options from the pul l down menu or specify a custom value (Fig. 6). Figure 6 4. Select [OK]. The newly created Edit Image icon will appear in the [Service A[...]

54 Wide Format Scan Service User Guid e Editing the Document To edit a document, select it in the [File Area] and then drag and drop it on the desired Edit Image icon in the [Service Area]. Whe n a document is edited in Wide Format Sca n Service, the original file remains unchanged but the edited image is saved with a new file name, that is, with a[...]

Wide Format Scan Service Use r Guide 55 4. Select the location where you want the file to be saved, e.g., in the original folder or in a new one whi ch contai ns only edited documents, and then click [OK]. Wide Format Scan Service will edit the image, save it to the specified location, and append a ne w ve rsion number to the file name (Fig. 3). Fi[...]

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Wide Format Scan Service Use r Guide 57 9 Using Wide Format Scan Service V iewer The [Wide Format Scan Service Vierwer] window displays images one by one. You can use this wi ndo w to edit and print images. Starting Wide Format Scan Service Viewer NOTE Although you cannot run Wide Form at Scan Se rvice and Wide Format Network TWAIN Source at the sa[...]

58 Wide Format Scan Service User Guid e Figure 1[...]

Wide Format Scan Service Use r Guide 59 Overview of the [Wide Format Scan Service Viewer] Window The image below (Fig. 2) shows the [Wide Format Scan Service Viewer] window as it appears whe n a m u lti-page document is ope n. • The Page Tool buttons appear whe n a multi-page document is open, enabling you to move among the pages. • The File To[...]

60 Wide Format Scan Service User Guid e Tool Button Functions The tables below define the functions of the Wide Fo rmat Scan Service Viewer tool buttons. Standard Tool Buttons Icon Function Description Open Opens the folder which contains the im ported d ocuments. Save Overwrites the edited file. Print Prints the displayed image. The maximum printa[...]

Wide Format Scan Service Use r Guide 61 Zoom Tool Buttons Icon Function Description Reduce Zooms out of a displayed image. Fit Page Resizes a displayed image to fit complet ely within the display area. Fit Width Resizes a displayed image , fitt ing the image wi dth in the display area. Fit Height Resizes a displayed image, fi tting the image hei gh[...]

62 Wide Format Scan Service User Guid e File Tool Buttons Icon Function Description Open Opens the folder which contains the imported d ocuments, allowing you to select a file to open. First File Displays the first file in the folder. Previous File Displays the pr evious file in the folder. Next File Displays the next file in the folder. Last File [...]

Wide Format Scan Service Use r Guide 63 Wide Format Scan Service Viewer Menus This section describe s ea ch of t he items in the menu s on the Wide Format Scan Service Viewer Menu Bar. File Menu Item Description Open Opens the most recently o pene d Wi ndows folder which contains the retrieved documents Save Overwrites the previously saved file wit[...]

64 Wide Format Scan Service User Guid e View Menu Item Description Mode Switches the mode for the cursor. The it ems di splayed on the submenu are as follows: • Point Mode: The shape of the cursor becomes an a rrow. • Scroll Mode: The shape of the cursor be comes a hand. The displayed image can be scrolled by locating the cu rsor on the image a[...]

Wide Format Scan Service Use r Guide 65 Opening a File Perform the following steps to open a file immediatel y after starting Wide Format Scan Service Viewer: 1. Select [File] > [Open] or click either one of the [Open] ( ) buttons. The contents of the mo st recently opened fo lder will display. 2. Select the file you wish to open and then click [...]

66 Wide Format Scan Service User Guid e Editing: Reduce/Enlarge The Reduce/Enlarg e functions are unique to Wide Format Scan Service Viewer, i.e., they are not available in Wide Format Scan Service. Using the R/E capabilities of Wide Format Scan Service Viewer you can reduce or enl arge a document to fit standard size media or you can spe cify a no[...]

Wide Format Scan Service Use r Guide 67 Non-Standard R/E: To reduce or enlarge the image to a non- standard size media, deselect the [Red u c e /Enlarge to Fit Media Size] checkbox and then enter the desired wid th and height in the lower, [Reduce / Enlarge] fields. Be sure to select the [Lock As pect Ratio] checkbox to ensure that the edited image[...]

68 Wide Format Scan Service User Guid e Editing: Area Mode The Area Mode feature permits you to select an a rea of a displayed image and then e ither delete th e selected area or save it as a new file. The delete function is a useful tool for eliminating unwanted detail from an image. Delete Selected Area To delete a portion of an image: 1. Select [...]

Wide Format Scan Service Use r Guide 69 Save Selected Area To save a portion of an displayed image as a new image: 1. Select the [Area Mode] ( ) button. 2. Drag the cursor over the porti on of the image that you wish to save. A dotted line will appear around the selected area (Fig. 5). Figure 5 3. Resize the selected area, if neces sary, b y select[...]

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Wide Format Scan Service Use r Guide 71 10 Uninst alling Wide Format Scan Service NOTE Log on as Administrator. There are five steps involved in uninstalling Wide Format Scan Service. 1. Click [Start] > [Control Pane l] > [Add/Remove Programs]. The [Add/Remove Programs] window a ppears. 2. Select [Xerox Corporation Wide Format Scan Service] f[...]

72 Wide Format Scan Service User Guid e 3. Select [Yes]. The [Setup Status ] screen appears and unin stallation begins. Figure 2 The [InstallShield Wizard Complete] screen displays when the uninstallation is complete (Figure 3). Figure 3 4. Select [Finish]. Uninstallation is complete.[...]

Wide Format Scan Service Use r Guide 73 Index A Add to Do Not Rotate List… button, 50 Area Mode buttons, 59 Auto Correction mode, 51 Auto Import, 41 B Background, 48 Button Add to Do Not Rotate List…, 50 Mailbox Service Tool, 11 Search Conditions, 27 Reduce/Enlarge, 59 Buttons Wide Format Scan Service Viewer window, 60 Wide Format Scan Service [...]

74 Wide Format Scan Service User Guid e F File Formats, 19 File Menu, 9, 13 File properties, 44 File Tool buttons, 59 FTP, 1 H Hard Disk, vi Hardware requirements, vi Help Menu, 15 I Image Rotation, 49 Image Rotation Properties dialog box, 49 Import Setup File, 23 Importing Custom Settings, 23 Importing Stored Documents from a Mailbox, 37 Installin[...]

Wide Format Scan Service Use r Guide 75 Starting Wide Format Scan Service, 7 Starting Wide Format Scan Service Viewer, 57 Subnet Mask, 1 Supported Device, vi T TCP/IP, vi TIFF, 19 Title Block Position, 46 Title Block View, 45 Title Block View Settings, 45 Title Block View Settings dialog box, 45 Tool Button Functions, 11 Tool Buttons Common, 9 Edit[...]

Prepared by: Xerox Corporation GKLS/K&DS, XGS 800 Philips Road Webster, New York 14580 -979 1 USA © 2006 by Xerox Corporation. All rights rese rved. XEROX, The Document Company, the stylized X, 620 4, and any identifying product names and numbers are tra demarks of XEROX Corporation. All terms mentioned in this document which are known to be t[...]