Xerox a2 manual

Xerox DocuC olor 12 Digit al Color Printer/Copier System Administration Guide The Documen t Company Xerox[...]

© 1999 Xerox Corpo ration. All ri ght s reserved. Copyri ght protecti on cl aimed includes al l forms and matters of copyri ghtabl e material and inf ormation no w allo wed by st atutory or judi ci al law or hereinafte r granted, inc luding without li mit ation, materi al generat ed from t he softwar e programs that are displayed on the scree n su[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE I 1 2 3 4 5 6 7 The Xer ox DocuColor 12 copier /printer an d the recommended main tena nce supplies have been desig ned and test ed to meet strict safety requi rement s. Attent i on to the following not es will ensure t he conti nued safe operati on of your copie r/print er . Elec trica l saf ety • Use onl[...]

II DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 W ARNING: Never push obj ects of any kind i nto slot s or openings on this equi pment. Makin g a cont act with a volt a ge point or shorti ng out a part could resul t in fire or elect ri cal shock. • If any of the fol lowi ng c onditions occur , swi tch of f the power t o the machine i mme[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE III 1 2 3 4 5 6 7 Laser safe ty CAUTION: Use of c ontrols, adjustment s, or procedu res other than thos e speci fied in this document at ion may result in a hazardous exposur e to las e r ra diation. This equipment compli es with internati onal safety st andards. Wit h specif ic regard t o laser s afe ty , t[...]

IV DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Maint enance s afety • Do not atte mpt any ma int enance procedure that is not spe cifical ly descri bed in the document at ion that is suppli ed wit h your copie r/print er . • Do not use aeroso l cleaners. The use of suppl ies that are not appr oved may cause poor perf ormance of th e [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE V 1 2 3 4 5 6 7 Operationa l safety Y our Xerox equipment a nd supplies were desig ned and test ed to meet strict safety requi rements. Thes e include safety a gency examinat ion, appr oval, and compl iance wit h est abl ished enviro nme nt al standar ds. Y our att ent ion to the foll owi ng safet y guidelin[...]

VI DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 • Do not l ocate t he machine i n line wi th the col d air flow from a n air con ditioning s ystem. • Do not place con t ainers of cof fee or other liquid on the machine . • Do not block or cover t he slots and openi ngs on the machine. Wi thout adequate vent ilatio n, the machi ne may[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE VII NOTICES 1 2 3 4 5 6 7 Radio Frequency Emissions FCC This equipment has been tested and found to comply with the limit s for a Class B digital device, pursuan t to Par t 15 of the FCC Rules. These limi ts are designe d to provi de reasona ble prote ction agai nst ha rmful in terferenc e in a resi dent ial[...]

NOTICES VIII DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Shielded cabl es must be used with this equi pment to main tain c omp lia nce with F CC r egul ation s. In C ana da This digit al appar atus does not exceed the Class B limit s for radio noise emissi ons from digital appa ratus as defined i n the Radi o int erference regul ations o[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE IX NOTICES 1 2 3 4 5 6 7 Safety Extra Low V oltage Approval The Xer ox DocuColor 12 copier /printer i s in compli ance wi th various gover nm ent al agencies and nat ional s afety regu lations. All sy stem port s meet t he Safet y Extra Low V olta ge ( SEL V) circuit s for conn ection to custo mer-owned devi[...]

NOTICES X DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Certific ations . . . in E urope The CE marking that is applied to th is pr oduct symboli zes Xerox Europe’ s Declar ation of Confor m it y with the followin g applicable Di rectives of t he European Union as of the dates indicat ed: January 1, 1995: - Council Directiv e 73/23/EEC a[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XI NOTICES 1 2 3 4 5 6 7 The followi ng applies to the product when equipp ed with T oken Ring or Bany an Vines connect ivity options : W ARNING: T his is a Cla ss A prod uct . In a domesti c environ m ent, t his produc t may cause radi o int erference, in whic h case the user may be requi red to t ake adequ[...]

NOTICES XII DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 It’ s Illegal . . . in the US A Congress , by st atu te, has fo rbidden the copying of the fol l owing subject s under cert ain cir cumstances. Penalti es of fi ne or i m prisonment may be imposed on those guil ty of making such copie s. 1. Obliga tions or Securiti es of t he Unit[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XIII NOTICES 1 2 3 4 5 6 7 2. Adj usted Compensat ion Certif icates f or V eter- ans of the W orld W ars. 3. Obl igations or Securi ties of any Fo reign Gov- ernment , Bank, or Corporation. 4. Copy righted mat erial, unless permissi on of the copyr i ght owner has been obt ai ned or the copyi ng falls within[...]

NOTICES XIV DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 It’ s Illegal . . . in Canada Parliament , by statut e, has f orbidden t he copying of t he foll owing subj ects unde r cert ain cir cumst ances. Pen alties of fi nes or im pr isonment may be imposed on those guil ty of making such copie s. 1. Cur rent bank notes or cur rent paper[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XV NOTICES 1 2 3 4 5 6 7 Environme ntal Notices . . . in the USA As an ENERGY ST AR ® part ner , Xerox Corpor ation has de termined th at this copier/print er model meets the ENERGY ST AR ® guidel i nes for energy ef ficiency . ENERGY ST AR ® is a US registered tra demark. The ENERGY ST AR program i s a t[...]

NOTICES XVI DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Environmen tal Notices . . . in Canada As a part icipan t in t he Environment al Choice progr am, Xerox Corporation has det ermi ned that this c opier/pri nt er model meet s the En vironment al Choice guidelines for en ergy ef ficiency . Environment Canada es tablished the Environme[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XVII CONTENTS 1 2 3 4 5 6 7 Safety No tes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I Elec tric al s af ety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I La ser s afe ty . . . . . . . . . . . . . . . . . . . . . . . .[...]

CONTENTS XVIII DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3. Tools Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Ove rvie w . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Enteri ng and Exiting Tool s M o de . . . . . . . . . . . . . . . .[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XIX CONTENTS 1 2 3 4 5 6 7 4. Mai ntenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Ove rvie w . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Cleani ng the Touc h Screen . . . . . . . . . . . . . . . . . . . . .[...]

CONTENTS XX DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 –1 ABOUT THIS MANUAL 1 2 3 4 5 6 7 The Sys tem Administ ration scree ns enable t he syste m administr ato r to check meters , consumabl es, and out put count s. It also enab les the syst em ad mini strator t o access t he T ools Mode. In t he T ools Mode, t he Syste m Administr ator can set the default v[...]

ABOU T T HIS MA NUAL 1–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Convention s used in this man ual Descri ption s of f eature s an d opt ions gener ally precede procedu re step s. Y ou may need to combine sev eral procedure s to achieve desir ed res ults. This manual uses a numbe r of symbols to help you i dent ify various kinds of[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 –1 MANAGING COUNTS AND ACCOUNTS 1 2 3 4 5 6 7 Ove rvi ew The Sys tem Ad mini strator i s responsi ble for peri odi cally che cking the current c ounts f or output and cons umables such as dry i nk or fuser oi l. Any user can chec k these coun t s. The Syst em Administrat or also c onfirms and edits accou[...]

MANAGING COUNTS AND ACCOUNTS 2–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Meter Chec k With the Meter Chec k f eature, an y user can c heck the curr ent copy vol ume for bl ack and white, full- color , three-col or , or single color copi es. 1 Press th e Administrat ion butto n above the numeri c keyp ad to display the Acce ss scree[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 –3 MANAGING COUNTS AND ACCOUNTS 1 2 3 4 5 6 7 Confirm Consumables With the Confi rm Consumabl es feat ure, any user can chec k the st ate of DocuCol or 12 consu mables to d etermine whether any of them needs repl acing. 1 Press th e Administrat ion butto n above the numeri c keyp ad to display the Acce s[...]

MANAGING COUNTS AND ACCOUNTS 2–4 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Auditron Administration mode When enabl ed, the Auditron Ad m inistrat ion mode keep s a cou nt of t he copy vol ume for eac h regi ste red account. The System Admini st rator can perfo rm the followi ng tasks in th e Audit ron Admi nistration Mode: • Create[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 –5 MANAGING COUNTS AND ACCOUNTS 1 2 3 4 5 6 7 Entering the Auditron A dministration mode 1 Press the Admini stration button abo ve the numeri c keyp ad to display the Acce ss screen. 2 T ouch the Audit ron A dminis tration but ton on the screen to d isplay the Enter Pas sword screen , as il lustrated in [...]

MANAGING COUNTS AND ACCOUNTS 2–6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 KEY POINT : • All previ ous programming selec ti ons ar e cancel ed whe n you pr ess the Clea r All button in the Auditr on Administrati on mode. • Y ou cannot pr ogram jobs while in the Auditr on Administr ation mode. Exit i ng th e A ud i tron Ad m i ni [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 –7 MANAGING COUNTS AND ACCOUNTS 1 2 3 4 5 6 7 Create/M o dif y User Acco un ts Use the Create/Modi fy User Account s feature to creat e u ser acc ounts for coun t administra tion purpose s KEY POINT : Y ou must create an accou nt bef ore you edit (ent er or cha nge) its p assword, account lim it, o r r e[...]

MANAGING COUNTS AND ACCOUNTS 2–8 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Edit Accoun ts Use t he Edit Ac counts feat ure to ch ange set tings or reset the coun ter for an account t hat was previ ousl y created . KEY POINT : Y ou must create an accou nt bef ore you edit (ent er or cha nge) its p assword, account lim it, o r r estri [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 –9 MANAGING COUNTS AND ACCOUNTS 1 2 3 4 5 6 7 4 Perfo rm one or more of the following: • Enter the Account Pas sword. Under the Acco unt Password box, touch the Input Number with Keyp ad button. T ype in a pas sword for the account . The pass word must be at least four d igits long. T ouch the Enter bu[...]

MANAGING COUNTS AND ACCOUNTS 2–10 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Reset Accounts Use t he Reset Acco unts feature to delete curr ent account s, reset copy c ounts t o zero, d isable cop y lim its, o r r em ove col o r re stri ctio ns . 1 On the Audit ron Admin ist ration scr een, touch Reset Account s to display the Reset A[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–11 MANAGING COUNTS AND A CCOUNTS 1 2 3 4 5 6 7 Auditr on Ac cess Use the Auditro n Access featur e to enable the Audit ron featu re, which tracks c urrent co py count s, copy limit s, color li mits, or account s. Y ou can also set User Accou nt T imeout s fr om the Auditron Acce ss screen. KEY POINT : Wh[...]

MANAGING COUNTS AND ACCOUNTS 2–12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Ch an ge of Au di tr on Admi nist rato r Passw ord Use the Auditro n Admini str ator Password feat ure to c hange the p assword used by the Syst em or Auditron Admi nistrator to ent er Auditron Administr ation and T ools modes. 1 On the Audit ron Admin ist ra[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–1 TOO L S M OD E 1 2 3 4 5 6 7 Ove rvi ew In t he T ools Mode, the syst em administr ator can set the default values f o r a vari ety of copy output and copier /print er fea tures, or regi st er custom color s. The T ools screen, illust rated in Figure 1, is displ ayed when you enter t he T ools Mod e. F[...]

TOOLS MODE 3–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 This chap ter h elps you enter and exit T ools Mode, and prov ide s infor mati on and procedur es f or eac h of t he fea tures li sted above to help yo u customize the DocuColor 12. KEY POINT : T ouch Close on the T ools screen t o retu rn to the operat or t abs.[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–3 TOO L S M OD E 1 2 3 4 5 6 7 Entering and Exiting T ools Mode Ente ring T ools Mo de KEY POINT : • All previ ous programming selec ti ons ar e cancel ed whe n you pr ess the Clea r All button in the T ools Mode. • Y ou cannot pr ogram jobs while in t he T ools Mode. 1 Press the Admini stration butt[...]

TOOLS MODE 3–4 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Use the numeri c keypad to enter the corr ect pass word and touch Enter on the T ouch Scr een. NOTE: T h e d e f a u l t p a s s w o r d i s 11111 . B e s u r e t o change the p assword so tha t unauthorize d indi vi duals do not have access to T ools Mode. T o close t he win[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–5 TOO L S M OD E 1 2 3 4 5 6 7 T ray Management The T ray Ma nagement screen displays the Paper T ype and Aut o T ray Setup features. Pap er T ype The Paper T ype screen d isp lays Pap er T rays 1, 2, 3 and 4 and the curren t typ e of stock (norma l, heavywei ght, or transp arenc y sep arator s) that is [...]

TOOLS MODE 3–6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Review the curr ent settings for each tray . Use the up and d own ar rows to hi ghlight the d esired p aper tray and touch the Chang e Settings button t o displ ay t he det ail screen fo r the tray . A sample det ail screen for T rays 2, 3, and 4 is illust rated in Figur e 8.[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–7 TOO L S M OD E 1 2 3 4 5 6 7 Auto Tr ay Setup T ouching Auto T ray Setup on the T ray Management scr een displays th e Auto T ray Setup screen . On thi s screen, you can e nable Auto Tray Switc hing for Paper T rays 1, 2, 3, and 4. Enabli ng Auto T ray Swit ching allows the c opier/ pri nter to switch [...]

TOOLS MODE 3–8 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Review the curr ent set tings for each t ray and t he Auto T r ay Switch ing option. 4 T o enable or di sable Auto T ray Switching , use t he up and d own ar rows to hi ghlight the d esired p aper tray , and touch the Change Settings b utton to displ ay the t ray det ail scr [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–9 TOO L S M OD E 1 2 3 4 5 6 7 Feature Defaults The Feat ure Default s optio ns enable y ou to change factory default s ettings for a number of feat ures , includ ing Paper Suppl y , Reduce/ Enlar ge, Ori ginal T ype, Image Quality Set ti ngs, Margin Shift, Edge Erase, Ori ginal Orien tation , 2 Sided Co[...]

TOOLS MODE 3–10 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Basic pr oced ur e for setti ng Featu re Defau lts 1 On the T ools screen, touch the Feature Default s icon t o displ ay the Feature Defaul ts screen , as il lustrated in Figu re 14. 2 Review feature d efault i tems an d their cur rent sett ings. KEY POINT : There are multiple[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–11 TOOLS MO DE 1 2 3 4 5 6 7 Paper Sup ply This opt io n all ows you to designate the def aul t pape r tray . Selec ting Auto (F igure 15) ena bles the copie r/print er to det ermine the p aper tr ay to use based on the size of th e original document. Redu ce/ Enla rge This opt io n all ows you to design[...]

TOOLS MODE 3–12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Or ig ina l Type This opt io n all ows you to set the original type fo r the majorit y of the original docume nt s you will be copyi ng or pri nting. Based on your se lec tion, the copie r/print er aut omaticall y makes fi ne adjus tments t o optimize t he copy shar pness base[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–13 TOOLS MO DE 1 2 3 4 5 6 7 Phot o T ype – Pho to & T ex t Photo T ype–Photo & T ext is the best select ion for ori gina l documents that cont ain pictu res and pri nted t ext, such as magazines or profe ssional jour nals with pi ctures a nd text . Output copies ar e made us ing the s harpne[...]

TOOLS MODE 3–14 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Phot o T ype – Pho to T ype The Photo T ype–Photo T ype option is the best selec tion for phot ographs, l ithographs , or graphi cs that contai n a vari ety of p astel colors . This optio n provi des the following advan tages: • The most accurate color and densit y copy [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–15 TOOLS MO DE 1 2 3 4 5 6 7 Te x t Ty p e The T ext T ype option is the best sel ection for document s compos ed of fine line charact ers or other high cont rast docu men t s with bright , dense color s. For documents i n which pr iority is gi ven to the tex t, this selecti on produces the clea rest out[...]

TOOLS MODE 3–16 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Ligh ten/D arken The Li ghten/Darke n feature enables you to adjust the over all lightness or darkne ss (density) of the output copy . Select darke r settings for light o riginals and l ight sett ings for dark ori ginals, as illust rated i n Figur e 21. Selecti ng Aut o Contra[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–17 TOOLS MO DE 1 2 3 4 5 6 7 Colo r Shift This optio n all ows you to shi ft the output color from blu e (coolest ) to red (warmest ), as ill u st rated in Figure 23. If y ou sele ct a sh ift tow ard red (a warm c olo r), the red col ors shi ft towards th e yellow hue, the green color s towards the cyan [...]

TOOLS MODE 3–18 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 V ari ab le Co lor Bal ance (Y ell ow , Mage nta, Cyan , Black) These o ptions allow you to adjus t the def ault level s of all four pr ocess colors (Y ellow , Magent a, Cyan, and Blac k) for areas of hi gh, medium, and low d ensity on the copies. Three hi gher set tings, thr [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–19 TOOLS MO DE 1 2 3 4 5 6 7 Shar pness The Sharpness opti on allows you to adjust the amount of i mag e edg e defi nition on the copies. NOTE: For optimum s harpness, se lect the correc t Original T ype in the Image Qualit y t ab. Use the Sharp l evel s (Fi gure 26) to increa se the amount of edge def i[...]

TOOLS MODE 3–20 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Ma r gin Shifts for S ide 1 a nd Side 2 This opt io n contr ols the default Marg i n Shif t. Y ou can set sep arate def aul ts for Side 1 and Side 2 images on the out put copy . Y ou can set the followi ng options : • No Shift • Auto Cent er • Corner Shift If you select [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–21 TOOLS MO DE 1 2 3 4 5 6 7 Corner Shift Use t his option i f you s elected t he Corner Shift option for Margin Shift s for e ither Side 1 or Side 2. T ouch the de sired c orne r sh ift posi tion ( Figure 27) and then touch Save to re turn to the Featur e Defaults screen. V ariable Sh ift Use this opti [...]

TOOLS MODE 3–22 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Edg e Erase This optio n all ows you to set the Edge Erase defaul t to eli m inat e the shadows that are caus ed by t he document ed ges during the co pying proces s. This feat u re offe r s two op t io n s , as illu s t rate d in Figur e 29: • No Eras e — Uses 2 mm defaul[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–23 TOOLS MO DE 1 2 3 4 5 6 7 Orig inal Or ientation This opt io n all ows you to indicate t he p osi tion of most origi nal documents on the Document Glass , as i llustrated in F igure 30. An origi nal document may be placed with it s image upright or wit h the top of i t s image positio ned towards the [...]

TOOLS MODE 3–24 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Mu lt iple -U p The Multipl e-Up featur e (Fi gure 33) enables you to speci fy whether 1, 2, 4, or 8 imag es fr om multipl e origi nals are copied onto a singl e pag e. Each image is center ed in its sp ace. If you select 2 Pages Up, use the 2 Pages Up Copy Layout f eature des[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–25 TOOLS MO DE 1 2 3 4 5 6 7 Machine S et-up Use thes e settings t o limit the number of copy set s and t o disable /enable Aut o Power Of f Pro hibitio n. KEY POINT : If Auto Power Off Prohi bition is enable d, use the T i meouts feat ure to set the number of minutes re quired before t he copi er/ pri n[...]

TOOLS MODE 3–26 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Perfo rm one of the followi ng: • On the Copy Quantity Li m it screen (Figure 37), use the numeri c keyp ad to enter the maximum number (1—999) of copies/s ets allowed. • On the Auto Power Of f screen ( Figu re 38), touch eithe r the Enabled or Disabl ed butt on. 4 T o[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–27 TOOLS MO DE 1 2 3 4 5 6 7 Audio T ones Y ou can change the Audi o T ones settings for t he followi ng options: • Selecti on T one • Conflic t T one • Contro l Panel I nput T one • Machine Ready T one • End of Job T one • Fault T one Y ou can turn t he Contr ol Panel Input T one on or of f.[...]

TOOLS MODE 3–28 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Perfo rm one of the followi ng: • For t he Control Panel I nput T one (Fi gure 40), touch No T one or T one . • For other tones (Figure 41), to uch No T one , Softer , Normal , or Louder . 4 T ouch Save to di splay the Audio T ones screen. 5 If nece ssar y , repeat step [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–29 TOOLS MO DE 1 2 3 4 5 6 7 Customi ze Scre ens The Cust omize Screen s feature enables you to set two p aper tray s and two reduction/ enlar gement values t o display on the Ba sic Copying tab. 1 On the T ools screen, touch the Customize Screens icon to di splay the Customize Screens screen , as illust[...]

TOOLS MODE 3–30 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 4 Perfo rm one of the followi ng: • If you select ed a Preset Pa per Sel ection opti on, touch the desir ed tray icon on t he Preset Pap er Sele ction screen (Fi gure 44). The cop ier/pri nter illustrat ion highl ights your selec tion. • If you select ed a Reduce/ Enlarge [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–31 TOOLS MO DE 1 2 3 4 5 6 7 Syste m Image Q u ality This fe ature enables you to con trol a number of syste m image qu ality o ptions. With the Ima ge Recogniti on screen, you can adjus t the following opti ons: • T ext & Photo Recognition for text a nd photo sepa ration l evels • Auto Col or Re[...]

TOOLS MODE 3–32 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Adjusting Image Rec ognition settings 1 On the T ools screen, touch the System Image Quality ico n to display the Syst em Image Quali ty screen , as illust rat ed in Figure 46. 2 T ouch the Image Recogni tion icon to displ ay the Image Re cognition screen, as illus trated i n [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–33 TOOLS MO DE 1 2 3 4 5 6 7 4 Perfo rm one of the followi ng: • T ouch the box that i ndicates the appropri ate image qual ity level set ting for T ext & Photo, as il lustrated in Figu re 48. • T ouch the box that i ndicates the appropri ate image qual ity level sett ing for Auto Color Recogni t[...]

TOOLS MODE 3–34 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Auto Screenin g Adjust 1 On the T ools screen, touch the System Image Quality ico n to display the Syst em Image Quali ty screen . 2 T ouch the Auto Screening Adjust icon to d isp lay the Aut o Screen ing Adjus t screen, as i llust rated i n Figur e 52. Figur e 52: Auto Screen[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–35 TOOLS MO DE 1 2 3 4 5 6 7 3 Perfo rm one of the followi ng: • T ouch the Halftone Scr een icon to access the Halftone Screen, as illus trated i n Figure 53. T ouch the appropri ate sett ing and touch Save to ret urn t o the Auto Scr eening Adjust scr een. • T ouch Print T est Orig inal to pri nt a[...]

TOOLS MODE 3–36 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Machine Tim eouts The Machine T imeouts fe atur e allows you to change the l ength of time the copier/ printer wait s befor e ret urning to the defau lt sett in gs after a job is complet e or only part ially progra mmed, enteri ng Power Sa ver mode, power ing of f, or exi ting[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–37 TOOLS MO DE 1 2 3 4 5 6 7 3 Perfo rm one of the followi ng: • Use the up and down arrows (Figur e 55) to incr ease or decreas e the desi re d time before retu rning to the de fault se tting s after a job is complet e or onl y par tially progr ammed, enter ing Low Power mode, powering off, or exitin [...]

TOOLS MODE 3–38 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Reduce/Enlarge Defaul t s Selecti ng values on the Reduce / Enlarge Pre sets screen enables yo u to specify s ix st andard reduct ion/enlar gement percen tages t o display as defaul ts on the Reduce/ Enlarge screen. 1 On the T ools screen, touch the Reduce/Enlarge Default s ic[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–39 TOOLS MO DE 1 2 3 4 5 6 7 3 T ouch the icon wit h the desi red reducti on/ enlar gement percent age, as illustr ated in Figur e 57. 4 T ouch Save to di spl ay the Reduce/Enlar ge Preset s scree n. 5 If nece ssar y , repeat step s 2 through 4 for other reduct ion/enlargement items. 6 T ouch Close to di[...]

TOOLS MODE 3–40 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 Cha nge T ools Acce ss Numb er Access number s (sometimes cal led passwor ds) are used to ensu re that unauthor ized individual s do not have acces s to System Adminis tration T ools. For m a xi mum security , set your Access Number to a number othe r than the defau lt ( 1111 [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–41 TOOLS MO DE 1 2 3 4 5 6 7 Original Size Prese ts Selecti ng valu es on the Ori gin al Size Presets screen enables yo u to specify el even size s to displ ay to us ers as pr eset defaul ts on the O rigina l Size scr een. 1 On the T ools screen, touch the Original Size Preset s icon to displ ay the Ori [...]

TOOLS MODE 3–42 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 2 3 4 5 6 7 3 Perfo rm one of the followi ng: • T ouch the Int erna tio na l S ize s button and touch one of the dis pla yed international sizes • T ouch the Inch Si zes but ton and to uch one of the standard US sizes ( Figure 60) • T ouch the Va r i a b l e S i z e button. Use the [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 –1 M AINTENANCE 1 2 3 4 5 6 7 Ove rvi ew Some are as of the copier /printe r requ ire peri odic clean ing or su pply replacement to keep it operat ing re liably . This chapter s pecifies the areas of the copier/ pri nter that require customer maint enance and provi des pr ocedures for maint aining those [...]

MAINTENANCE 4–2 DOCUCOLOR 12 SYSTEM A DMI NISTRATION GUIDE 1 2 3 4 5 6 7 Cleaning the T ouch Screen Clean the T ouch Screen bef ore the warm up c ycle at t he sta rt of e ach day . Remove all dust and fin gerprint s. Wipe the T ouch Screen with a clean, li nt -free cloth. CAUTION: T o avoid damage to the T ouch Screen syste m, do not use any Xero[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 –3 M AINTENANCE 1 2 3 4 5 6 7 Cleaning the Document Glass Keep the Document Gl ass cl ean to ensure clean copie s and ac ceptable copy quali ty . Clean the Docu men t Glass at t he beginni ng of the day an d during t he day , as needed. 1 Sli ghtl y dampen a clea n li nt- free cloth ( Figure 2) with a sm[...]

MAINTENANCE 4–4 DOCUCOLOR 12 SYSTEM A DMI NISTRATION GUIDE 1 2 3 4 5 6 7 Cleaning t he Docu ment Glass C over 1 Lift the Document G lass Cover . 2 Sli ghtl y dampen a clea n, lint-fre e cloth with a small amount of Fi lm Rem over . 3 Wipe t he undersid e of the D ocument Glass Co ver unti l i t is clean and dry , as illustr ated in Figure 4. If F[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 –5 M AINTENANCE 1 2 3 4 5 6 7 Cleaning the Edit Pad If you r copier /printer i s equippe d with an Edit Pad , clean the Edit Pad as nec essary . 1 Slightl y dampen a clea n, dry , lint- fr ee cloth wit h a small amoun t of Xerox or Xerox Euro pe Lens and Mirr or Cle aner . 2 Lift the Clear Plastic Overla[...]

MAINTENANCE 4–6 DOCUCOLOR 12 SYSTEM A DMI NISTRATION GUIDE 1 2 3 4 5 6 7 Supply re placemen t Replacing the Dry Ink Cartridge When a message is displayed t o repl ace a Dry Ink Cartr i dge (Fi gure 7), foll ow the instruct i ons provi ded her e in addi tion to those on the l abel s surr ounding the cartr i dges and affi xed to the copie r/print e[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 –7 M AINTENANCE 1 2 3 4 5 6 7 3 Remove the empty car tr idge by rotati ng it counte rclockwise until the larg e dot on the cart ridge is aligned wit h the small dot on the copie r/print er , as illus trate d in Fig ure 9. 4 Pull the cart ridge complet ely out of the copi er/ pri nter , as i l lustra ted [...]

MAINTENANCE 4–8 DOCUCOLOR 12 SYSTEM A DMI NISTRATION GUIDE 1 2 3 4 5 6 7 7 Align t he arrow o n the cartridge wi th the r aised arrow at the top of the openi ng, and sli de the cart ridge in to th e copier/ printer , a s illus trate d in Figur e 12. 8 Rot ate the cartri dge cl ockwise until the dot on the cart ridge is aligned wit h the dot on th[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 –9 M AINTENANCE 1 2 3 4 5 6 7 Re pl acing the D r y Ink W aste Cont aine r When a message is displayed t o repl ace a Dry Ink W aste Co ntainer ( Figure 14) , foll ow the inst ruc tions provi ded on thi s pa ge in addition to those on the l abels sur ro unding t he Dry In k W aste Cont ainer and aff i xe[...]

MAINTENANCE 4–10 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 4 Grasp t he Dry Ink W aste Cont a iner wit h your ri ght hand, as il l ustrated in Figur e 16 , and pul l the Dry Ink W aste Conta iner compl etel y out of the copier/ pri nter . 5 Place the Dry Ink W aste Cont ainer i n a plast ic bag, as i llus tr ated in Figur e 17, and [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–11 MAINT ENANCE 1 2 3 4 5 6 7 7 Align t he new Dry Ink W aste Cont ainer with the arrow on the copier /print er , and sli de the Dry Ink W aste Co ntainer into t he copier/ printer , as il lustrated in Figu re 19. 8 Close the Front Door of the cop ier/pri nter . 9 Remove the s heets of p aper on the f lo[...]

MAINTENANCE 4–12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 Replacin g the Devel op er Waste Contai ner When a mes sage is di splayed t o replace a Develop er Wa ste Cont ainer , also known as the T rickl e Bottle, follow the instruct ions provided on thi s pa g e in addition to t hose on the labels surr ounding the Developer W aste [...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–13 MAINT ENANCE 1 2 3 4 5 6 7 4 Grasp the Devel oper W aste Cont ai ner with your rig ht hand. Pu ll the Developer W aste Cont ainer complet ely out of the copi er/print er , as illustr at ed in Figure 21. 5 Remove the gold cap from the f ront o f the used Develop er W aste Containe r , as i llustr ated [...]

MAINTENANCE 4–14 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 7 Place the used De veloper W aste Cont ainer i n a plast i c bag, as i llustrat ed in Figur e 24, and dispo se of it accordi ng to loc al regul ations. 8 Remove t he new Develope r Ink W aste Con tainer from the box and bag, as ill ustrated in Fi gure 25. 9 Align th e new D[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–15 MAINT ENANCE 1 2 3 4 5 6 7 Replacing the Copy/Prin t Cartrid ge When a mes sage is di splayed t o replace a Copy/ Print Cart ridge (Figur e 27), follo w the ins tructions provi ded on thi s page in addit ion to those on the label s sur rounding the Copy/Pr int Cartri dge and af fixed t o the copi er/p[...]

MAINTENANCE 4–16 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 1 Open the Front Door of the copier /printer . 2 Rot ate the Copy/ Pr int Cartri dge g old lat ch relea se (area B) count erclockwi se to its un locked position, as i llustrated in F igure 28 a nd Figure 29. NOTE: The “B” pi ctured on the rele ase in Figure 28 is actu al[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–17 MAINT ENANCE 1 2 3 4 5 6 7 3 Grasp the Copy/ Pri nt Cartridge gold handle rel ease wit h your righ t hand and push up to rel ease the l atch, as illust rated i n Figure 3 0. Pull the car tridge out slo wly unti l the stra p on top of the Copy/Pr int Cartri dge is visi ble. 4 Grasp the st rap with your[...]

MAINTENANCE 4–18 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 CAUTION: T o prevent any damage to the new Copy/Pr int Cart ridge, e nsure the cartridge ali gnment is corr ect before sli di ng it into the copie r/print er . 7 Ali gn the new Copy/Pr int Cartri dge wi th the arro w on the copi er/ printer , then slide the new Copy/ Print C[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–19 MAINT ENANCE 1 2 3 4 5 6 7 Replacing the F user Oi l Cartridge When a mes sage is di splayed t o replace the Fuser Oil, follow the instructi ons pr ovided on this page in a ddition to those on the la bels surr ounding the Fuser Oil area (Fi gure 34) and af fixed t o the copi er/pri nter . W ARNING: Th[...]

MAINTENANCE 4–20 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 4 Grasp the Paper Pat h Module and firmly pull the module out of the copi er /printer unti l it is fully open, as il l ustrated in Figur e 35 . 5 Locate the F user Oil Cart ridge i n the fr ont of the Paper Path Modul e (ar ea D). 6 Lif t the Fuser Oil Cart ri dge straight u[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–21 MAINT ENANCE 1 2 3 4 5 6 7 W ARNING: Do not place the fuser oi l cartr idge on the copier/pr inter . If a ny fuse r oil is spil led on t he copie r/print er , thor oughl y clean it. 7 Place th e old car tr idge in a plasti c bag, as il lustrated in Figure 37 , and dis pose of it a ccording to loc al r[...]

MAINTENANCE 4–22 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 9 Remove t he cap at the end of the Fuser Oil Cartr i dge, as illustra ted in Figure 39. 10 Align t he cartr idge in the proper position on the Paper Path Modul e. Press it caref ul ly into plac e, as i llustrated in F igure 40. 11 Grasp t he Paper Path Module and fi rmly pu[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–23 MAINT ENANCE 1 2 3 4 5 6 7 12 Rot ate the Paper Path Module Handle counte rclockwise, to th e up pos ition, until it is i n a locke d position. 13 Close the Front Door of the cop ier/pri nter . 14 Remove the s heets of p aper on the f loor under t he Paper Path Modul e and disp ose of the sheet s acco[...]

MAINTENANCE 4–24 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 Replacing the Cleaning Web When a mes sage is di splayed t o replace the Cleaning W eb (Figure 41), fol low the instruct io ns provi ded on thi s page in addit ion to those on the labels nea r t he Cleani ng Web af fi xed to the c opi er/ pri nter . W ARNING: The fuser can b[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–25 MAINT ENANCE 1 2 3 4 5 6 7 W ARNING: The fuser can be ve ry hot . T o avoid persona l injury , wait at least 20 minut es bef ore perf ormi ng the n ext s tep to allow t he fuser to co ol. Do not touch any compone nt ot her than those indicat ed in the following pr ocedure. 4 Press down on the Fro nt a[...]

MAINTENANCE 4–26 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 7 Remove the new Cleaning Web f rom the box. 8 Ali gn the fr ont and r ear arrows of the new Cleani ng W eb with the fron t and rear arrows on the right si de of the fuser , as illust ra ted in Figur e 46. 9 Rest the Cleaning We b on the black brackets and gentl y push the t[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–27 MAINT ENANCE 1 2 3 4 5 6 7 Calling for S e rvice There may be times when you will not be abl e to corr ect a copi er/prin ter probl em. When thi s happens, you shoul d call for serv ice. Follow the in structio ns belo w before call i ng for servi ce. 1 Be prep ared to provide a complete descr iption o[...]

MAINTENANCE 4–28 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 3 Record the displ ayed Fau lt Codes. 4 Record t he Machine Seri al Number from the l abel on t he inside lower l eft cover of the copier/pr inter , as i llustrated in F igure 48. 5 If cop y qualit y is a problem, t ake a co py sampl e t o the telephone wi th you to help you[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–29 MAINT ENANCE 1 2 3 4 5 6 7 Ordering supplies Be sure t o check yo ur supplies regularl y and order repl acements be fore you r un out. Call the appro priate numbe r li st ed below for consumabl e supplie s: US 1-800- 822-2200 Canada ( English) 1-800- 668-0199 Canada ( French) 1-800- 668-0133 Europe: _[...]

MAINTENANCE 4–30 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7 Supp li es to keep on hand Refer t o the foll owing tabl e for a list of t he supplies you sho uld keep on hand and t he par t numbers for each i tem. Supply It ems USA Xerox Canada Xerox Europe Lens and Mirror Cleaner 43P81 43P81 8R9017B Lint Free Cloth 19P3025 19P3025 19P3[...]

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–31 MAINT ENANCE 1 2 3 4 5 6 7 Recommen de d pap ers and transp aren ci es For gener al informati on, ref er to the Color Materi al s U sage Gu ide . For a dditional specific inform ation reg arding materi al s that have been tested and approved for use in the DocuCol or 12 , ref er to the Recommende d Ma[...]

MAINTENANCE 4–32 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUI DE 1 2 3 4 5 6 7[...]

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Prep ared by : Xerox Corpo rat ion Multinat ional Customer and Servic e Educat ion 780 Sal t Road Webst er , New Y ork 14580 701P99663[...]