Xerox PE220 manual

W orkCentre PE220 User Guide 708P88184[...]

Prepared by: Xerox GKLS European Op erations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND © 2005 by Xerox Corporation. All right s reserved. Copyright protection claimed inclu des all forms and matters of copyrighted material and infor matio n now allowed by statutory or judicial law or hereina fter granted, including without lim[...]

Table of Contents Xerox PE220 Table of Contents-1 1 Welcome About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 Getting to know your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Component location . . . . . . . . . . . . . [...]

1 Table of Contents Table of Contents-2 Xerox PE220 4 Copying Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Loading Paper for Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Preparing a Document . . . . . . . . . . . . . . .[...]

Table of Contents Xerox PE220 Table of Contents-3 6 Scanning Scanning Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Scanning From the Control Panel to a n Application . . . . . . . . . . . . . . . . . . . . . 6-2 Scanning Process with TW AIN-enabled Software . . . . . . . . . .[...]

1 Table of Contents Table of Contents-4 Xerox PE220 Maintaining the Smart Kit ® Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6 Smart Kit ® Print Cartridge S torage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6 Expected Cartridge Life . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

1 Welcome Xerox PE220 1-1 1 W elcome Thank you for choosing the Xerox PE220 . This product has been desig ned for ease of use, but to use your machine to its fullest potent ial take some time to read this User Guide . • About This Guide – page 1-2 • Getting to know your machine – page 1-3 • Special Features – page 1-7 • Customer Suppo[...]

1W e l c o m e 1-2 Xerox PE220 About This Guide This User Guide provides information y ou need for setting up your machine. It also provides all the detailed instructions for using your machine as a printer, scanner, copier and facsimile and information for main taining and troubleshooting the machine. Throughout this User Guide some terms are used[...]

1 Welcome Xerox PE220 1-3 Getting to know your machine Component location These are the main compon ents of your machine: Front View Document Guides Docu ment Input Tray Document Cover Automatic Document Feeder Paper Output Extension Document Output Tray Manual Tray Control Panel Document G lass Paper Input Tray Front Door Output Tra y (Face Down) [...]

1W e l c o m e 1-4 Xerox PE220 Rear View EXT. Jack USB Connector Parallel Connector NOTE: If your country has a dif f erent telephone connection system, this socke t may be blocked. Power Switch AC Power Cord Connector Line Jack Rear Cover[...]

1 Welcome Xerox PE220 1-5 Control Panel Functions 12 3 4 5 6 7 8 9 10 Feature Description 1 Lighten/ Darken Adjusts the brightne ss o f the imag e for the cur re nt copy job . 2 Original T ype Selects the docume nt type for the current copy job. 3 Reduce/Enlarge Makes the image on the copy smaller or larger than the original. Favorite Copy Allows y[...]

1W e l c o m e 1-6 Xerox PE220 6 Phone Book Allows you to store frequently-dialed fax numb ers as one or two-digit speed dial or gro up dia l numbers for automatic dialing and edit the sto re d numb ers. Also a llows yo u to print a Phonebook list. Manual Dial Engages the telephone line. Broadcasting Allows you to send a fax to multiple destination[...]

1 Welcome Xerox PE220 1-7 S pecial Features Your new machine is equipped with spec ial features that improve the print quality . You can: Print with excellent quality and high speed • You can print up to 600 dots per inch (dpi). •U p t o 20 pages per minute in A4 or 20 pages per minute in Letter . Paper tray capacity and media recommendations ?[...]

1W e l c o m e 1-8 Xerox PE220 Customer Support If you need assistance during or after product installation , please visit the Xerox website for online solutions and support: http://www .xerox.com If you require further assistance, call our experts at the Xerox Welcome Center , or contact your local representative. When telephoning please quote the[...]

1 Welcome Xerox PE220 1-9 Safety Notes Read these safety notes carefully be fo re using this product to ensure you operate the equipment safely. Your Xerox product and recommended supplies have bee n designed and tested to meet strict safety req uirements. These include safety agency approval, and compliance to estab lis hed environmental standards[...]

1W e l c o m e 1-10 Xerox PE220 Operator Accessible Areas This equipment has been designed to re stri ct operator access to safe areas only. Operator access to hazardou s areas is restricted with covers or guards, which would require a tool to remove. Never re move these covers or guards. Maintenance Any operator product maintenance procedures will[...]

1 Welcome Xerox PE220 1-11 Disconnect Device The power cable is the disconnect device for this e quipment. It is attached to the back of the machine as a p lug-in dev ice. To remove all electrical power from the equipment, disconnect the p ower cable from the electrical outlet. Laser Safety Information CAUTION: Use of controls, adjustments or perfo[...]

1W e l c o m e 1-12 Xerox PE220 Do Not Do These: • Never use a plug that lacks an eart h connection terminal to connect the product to an electrical outlet. • Never attempt any mainten ance function that is not specifically described in this documentation. • This equipment should not be placed in a bu ilt-in installation unless proper ventila[...]

1 Welcome Xerox PE220 1-13 For Consumables Store all consumables in accordance with the instructions given on the package or container. • Keep all consumables away fr om the reach of children. • Never throw toner, print cartridges or toner containers into an op en flame. Radio Frequency Emissions United States, Canada, Eur ope, Australia/New Ze[...]

1W e l c o m e 1-14 Xerox PE220 Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox' s declaration of conformity with the following applicabl e Directives of the European Un ion as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, approximation of the la[...]

1 Welcome Xerox PE220 1-15 In order to program this information into your FAX machine refer to Setting the Machine ID – page 2-14 and follow the steps pro vided. To enter the date and time, please refer Setting the Da te and Time – page 2-16. Data Coupler Information: This equipment complies with Part 68 of the FCC rules and the requirements ad[...]

1W e l c o m e 1-16 Xerox PE220 the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subje ct to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If your office has specially wired alarm equipment conn[...]

1 Welcome Xerox PE220 1-17 Europe Certification to 1999/5/ EC Radio Equipment & Telecommunications Termin al Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to th e analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been de[...]

1W e l c o m e 1-18 Xerox PE220 Environment al Compliance USA Energy Star As an ENERGY STAR ® partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment[...]

1 Welcome Xerox PE220 1-19 Illegal Copies USA Congress, by statute, has forbidde n the reproduction of the following subjects under certain circumstances. Penalti es of fine or impriso nment may be imposed on those guilty of making such reprodu ctions. 1. Obligations or Securities of the United S tates Government, such as: 2. .Adjusted Compensation[...]

1W e l c o m e 1-20 Xerox PE220 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the fo llowing Registrant's information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: United States military discharge certificates may[...]

1 Welcome Xerox PE220 1-21 8. Documents, re gisters or records kept by public off icials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. 9. Copyrighted material or trade marks of any manner or kind without the consent of the copyright or trademark owner . The above[...]

1W e l c o m e 1-22 Xerox PE220 Product Recycling and Disposal If you are managing the disposal of yo ur Xerox product, please note that the product contains lead, mercury, and ot her materials whose disposal may be regulated due to environmental consid erations in certain countries or states. The presence of lead and mercury is fully consistent wi[...]

2 Getting Started Xerox PE220 2-1 2 Getting S t arted Before you start t o use your machine, the re are a number of tasks to perform. Using the instructions provided in this chapter, unpack and setup your machine. This chapter includes: • Unpacking the machine – page 2-2 • Selecting a Location – page 2-3 • Installing the Smart Kit ® Prin[...]

2 Getting Started 2-2 Xerox PE220 Unp acking the machine 1. Remove the machine and all accessories from the p acking carton. Make sure that the machine has been p acked with the following items: NOTE: The appearance of the power cord and the telephone line cord may differ de pending on your country’s s pecifications. The Power Cord must be plugge[...]

2 Getting Started Xerox PE220 2-3 2. Remove the pa cking tape from the front, back, and sides of the machine. Selecting a Location Select a level, stable place with adequate space for air circulation around the machine. Allow extra space for opening doors and trays. The area should be well-ventilate d and away from direct sunlight or sources of hea[...]

2 Getting Started 2-4 Xerox PE220 Inst alling the Smart Kit ® Print Cartridg e 1. Open the front door . 2. Remove the Smart Kit ® Print Cartridge from it’ s bag and remove the paper protectin g the cartridge by pulling the p acking tape. 3. Gently rock the cartridge 5 or 6 times to distribute the toner . This will loosen the toner and make sure[...]

2 Getting Started Xerox PE220 2-5 4. Unfold the Smart Kit ® Print Cartridge handle. Hold the handle and insert the cartridge into the machine until it snaps into p lace. NOTE: When inserting or removing the Smart Kit ® Print Cartridge take care not to scratch it against the machine frame. This will damage the cartridge and may produce marks on th[...]

2 Getting Started 2-6 Xerox PE220 Loading Paper The tray can hold a maximum of 150 sheets of 20 lb (75 g/m 2 ) plain paper. 1. Pull the tray toward you to open. 2. Squeeze the rear guide and pull it out to extend the tray . 3. Fan the edges of the paper st ack to separat e the pages. Gently t ap the stack on a flat surface to even up the edges. 4. [...]

2 Getting Started Xerox PE220 2-7 5. Squeeze the rear guide and side guide and move t hem so that they just touch the edge of the p aper stack. NOTE: Do not push the guides hard against the pa per stack to cause the stack to bend. If you do not ad just the paper side g uide correctly , paper jams may occur .[...]

2 Getting Started 2-8 Xerox PE220 Making Connections 1. Plug one end of the supplied telephone line cord into the LINE jack on the machine and the other end into the telephone wall socket. NOTE: If you want to u s e your machine to receive both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine. 2. [...]

2 Getting Started Xerox PE220 2-9 connected to the EXT . jack on the machine, the external equipment will fail to ring when receiving an incoming call as th e machine is designed to operate with the latest technology. To prevent this incompat ibility, use two-wire (newer equipment) telephones or answerin g machines. For Users in Germany For Users i[...]

2 Getting Started 2-10 Xerox PE220 3. Connect a USB cable to the USB po rt on your machine. Connect to the USB port on your computer. 4. If you want to use a parallel printe r cable, purchase only an IEEE-1284 compliant parallel cable and connect it to the parallel connector on your machine. Push the metal clips down to fit inside the notches on th[...]

2 Getting Started Xerox PE220 2-11 Switching On the Machine 1. Plug one end of the supplie d power cord into the AC socket on the machine and the other end into a properly grounded AC outlet. 2. Press the power switch to turn the machine on. “W arming Up Please W ait” appears on the display indicating that the machine is now on. To view your di[...]

2 Getting Started 2-12 Xerox PE220 Inst alling Printer Software NOTE: Y ou must inst all software using the supp lied CD-ROM after yo u have set up your machine and connected it to your computer . For details, se e Chapter 5, Printing . The CD-ROM provides you with the following so ftware: Programs for Windows To use your machine as a printer and s[...]

2 Getting Started Xerox PE220 2-13 Macintosh 10.3 or later - See Chapter 5, Printing Various Linux - See Chapter 5, Printing . Printer Driver Features Your printer drivers support the following stand ard features: • Paper source selection • Paper size, orientation and media type • Number of copies The following table lists a the features supp[...]

2 Getting Started 2-14 Xerox PE220 Changing the Display Language and Country Setting Language To change the language that displays on the control panel, follow these steps: 1. Press Menu until “Machine Setup” ap pears on the top line of the display . 2. Press the scroll button ( or ) until “Language” appears on the b ottom line of the displ[...]

2 Getting Started Xerox PE220 2-15 NOTE: If you make a mist ake while entering numbers, press the button to delete the last digit. 5. Press Enter when the number on the display is correct. The display asks you to enter an ID. 6. Enter your name or the comp any name using the number keypad. 7. Y ou can enter alphanumeric characters using the number [...]

2 Getting Started 2-16 Xerox PE220 Keypad Letters and Numbers Changing Numbers or Names If you make a mistake while entering a number or name, press th e button to delete the last digit or character. Then en ter the correct number or character. Inserting a Pause With some telephone syste ms, you must dial an access code (9, for example) and listen [...]

2 Getting Started Xerox PE220 2-17 3. Enter the correct time and date using th e number keypad. NOTE: The date format may dif fer from country to country . You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number. 4. To s e l e c t “ A M ” or “PM ” for 12-hour format, press the [...]

2 Getting Started 2-18 Xerox PE220 Setting the Paper Size and T ype After loading paper in the tray, you need to set th e paper size and type using the control panel buttons. These settings will apply to co py and fax modes. For PC-printing, you need to select the pape r size and type in th e print driver you use on your PC. 1. Press Menu . The dis[...]

2 Getting Started Xerox PE220 2-19 For the ringer volume, you can select “Off”, “Low”, “Med”, and “High”. Setting “Off” means that the ringer d oes not sound. The machine works normally even if the ringer is turned off. 4. Press Enter to save the selection. The next sound optio n appears. 5. If necessary , repeat step s 2 throug[...]

2 Getting Started 2-20 Xerox PE220 Using the Save Modes T oner Save Mode Toner Save mode allows your ma chine to use less toner on each page. Activating this mode extends the life of the Smart Kit ® Print Cartridge beyond what one would experience in the n ormal mode, but it reduces print quality. NOTE: When PC-printing, you can also turn on or of[...]

3 Paper Handling Xerox PE220 3-1 3 Paper Handling This chapter explains how to select prin t materials and load them into your machine. This chapter includes: • Selecting Print Materials – page 3-2 • Loading Paper – page 3-5 • Copy Output Tray – page 3-6[...]

3 Paper Ha ndling 3-2 Xerox PE220 Selecting Print Materials You can print on a variety of print materials, such as plain paper, envelopes, labels, and transparencies. Always us e prin t materials that meet the guidelines for use with this machine. See Paper Specifications on page 10-6 . To get the best possible print quality, use only high-quality [...]

3 Paper Handling Xerox PE220 3-3 Guidelines for Paper and S pecial Materials When selecting or loading pape r, envelopes, or other special material, keep these guidelines in mind: • Always use paper and other materials that conform with the specifications listed under Paper Specifications on page 10-6 . • Attempting to print on damp, curle d, w[...]

3 Paper Ha ndling 3-4 Xerox PE220 • For labels: – Verify that their adhesive material can to lerate a fusing temperature of 200 o C (392 o F) for 0.1 second. – Make sure that there is no expo sed adhesive material between them. Exposed areas can cause labels to peel off d uring printing, which can cause paper jams. Exposed adhesiv e can also [...]

3 Paper Handling Xerox PE220 3-5 Loading Paper Proper paper loading helps prevent p aper jams and ensure trouble-free printing. Do not remove the pap er in the tray while a job is printing. Doing so may cause a paper jam. See Paper Type, Input Sources, and Capacities on page 3-2 for acceptable paper size and capacity for the tray. Using the Paper T[...]

3 Paper Ha ndling 3-6 Xerox PE220 NOTE: • If you experience jams with card stock feeding, turn the paper over and try again. • Manually loading paper and pressing Start to start feedin g is only available with PC printing. • Because the Manual Feed mode does not print jobs automatically and continuously, incoming faxes are stored in memory in[...]

4 Copying Xerox PE220 4-1 4 Copying This chapter gives you step -by-step instructions for copying documents. This chapter includes: NOTE: Y ou need to press Copy to activate Copy mode. • Making Copies – page 4-2 • Selecting Copy Options – page 4-5 • Copy Setup – page 4-11[...]

4 Copying 4-2 Xerox PE220 Making Copies Loading Paper for Copying The instructions for loading copy materia ls are the same whether you are printing, faxing, or copying. Fo r further details, see Loading Paper on page 2-6 NOTE: For copying, you can only use Lette r , A4, Legal, Folio, Executive, B5, A5, or A6 sized print materials. Prep aring a Doc[...]

4 Copying Xerox PE220 4-3 Making Copies on the Document Glass 1. Lift and open the document cover . 2. Place the document face down on the document glass and align it at the top left corne r of the glass. NOTE: Ma ke sure that no document s are in the ADF (Automatic Document Feeder). If a document is detected in the ADF , the machine gives it prior[...]

4 Copying 4-4 Xerox PE220 • Dust on the document glass may cause black spots on the printout. Always keep it clean. See Cleaning the Sca n Unit on page 8-5 . • To get the best scan quality, especially for colored or gray-scaled images, use the document glass. Making Copies from the Automatic Document Feeder 1. Load the document face up into the[...]

4 Copying Xerox PE220 4-5 Selecting Copy Options Basic Copy Features The buttons on the control pan el let you select all basic copy options: brightness, document type, co py size, and copy quantity. Set the following options for the current copy job before p ressing Start to make copies. NOTE: If you press St op/Clear while setting the copy option[...]

4 Copying 4-6 Xerox PE220 Reduce/Enlarge Using the Reduce/Enlarge button will reduce or enlarge the size of a copied image from 25% to 400% when you copy ing from the document glass or from 25% to 100% from the ADF. To select from the predefined copy sizes: 1. Press Reduce/Enlarge . The default setting appears o n the bottom line of the display. 2.[...]

4 Copying Xerox PE220 4-7 S pecial Copy Features You can use the following co py features: • Off : Prints in normal mode. • Clone : Prints multiple image copies from th e original d ocument on a single page. The number of images is autom atically determined by the original image and paper size. See Clone Cop ying on page 4-7 • Copy Collate : [...]

4 Copying 4-8 Xerox PE220 Collation Copying This special copy feature is available only whe n you load documents in the ADF. 1. Load the document s to be copied in the ADF . 2. Press Menu until “Copy Fe ature” appears on the top line of the display . 3. Press the scroll button ( or ) until “Copy Collate” displays on the bottom line. 4. Pres[...]

4 Copying Xerox PE220 4-9 1. Place the ID Card to be copied on the document glass and close the cover . 2. Press Menu until “Copy Feature” appears on the top line of t he display . 3. Press the scroll button ( or ) until “ID Card Copy” displays on the bottom line. 4. Press Enter to confirm your selection. 5. If necessary , customize the cop[...]

4 Copying 4-10 Xerox PE220 1. Place the document to be cop ied on the document glass and close the cover . 2. Press Menu until “Copy Fe ature” appears on the top line of the display . 3. Press the scroll button ( or ) until “Poster” displays on the bottom line. 4. Press Enter to make your selection. 5. If necessary , customize the copy sett[...]

4 Copying Xerox PE220 4-11 Copy Setup The copy settings on the machine can be customised to suit your copying requirements. Changing the Default Settings The copy options, inclu ding lighten/darken, original type, copy size and copy quantity, can be set to the most frequently use d modes. When you copy a document, the default setting s are used unl[...]

4 Copying 4-12 Xerox PE220 Setting the Favorite Copy Option A copy feature can be assigned to t he Favorite Copy button for quick acce ss to that feature. 1. Press Menu on the control p anel until “Copy Setup” appears on the top line of the display . 2. Press the scroll button ( or ) to display “Favorite Copy” on the bottom line. 3. Press E[...]

5P r i n t i n g Xerox PE220 5-1 5 Printing This chapter includes: • Printing a Document – page 5-2 • Canceling a Print Job – page 5-2 • Installing Printer Software in Windows – page 5-3 • Advanced Printing – page 5-17 • Sharing the Printer Locally – page 5-26 • Using ControlCentre – page 5-27 • Using Your Printer in Linux[...]

5P r i n t i n g 5-2 Xerox PE220 Printing a Document This machine allows you to print in va rious Windows ap plications, a Macintosh computer, or a Linux system. The exa ct steps for printing a document may vary depending on the applicatio n you use. Canceling a Print Job If the print job is waiting in a print queue or print spooler, such as the Pr[...]

5P r i n t i n g Xerox PE220 5-3 Inst alling Printer Sof tware in Windows This chapter includes: • Installing Printer Software – page 5-3 NOTE: For Windows NT 4.0/2000/XP , the system administrator should install the sof tware. Inst alling Printer Sof tware All applications should be closed on your PC b efore beginning installation. Inst alling[...]

5P r i n t i n g 5-4 Xerox PE220 8. The Hardware Wizard will search the CD-ROM drive for the print driver and will display the following screen. 9. When the "Completing the Fo und New Hardware Wizard" screen dis- plays click Finish . The print driver for the PE220 is now loaded . Inst alling Xerox Drivers in Microsof t Windows XP , 2000 o[...]

5P r i n t i n g Xerox PE220 5-5 4. Choose the component s you want to install and then click Continue . 5. Click Continu e . 6. Click Fini sh . The driver inst allation is now complete. Inst alling Xerox Drivers in Microsof t Windows 98 or Windows Millennium using the USB port 1. Plug the USB cable into the PE220 and connect it to your Personal Co[...]

5P r i n t i n g 5-6 Xerox PE220 ii) In Windows 98 you must specify the location. Browse to th e CD-ROM drive and the "Usb" folder on the CD and click OK. Click Next when prompted then Finis h. The USB co mposite driver is then loaded. 5. The "Add New Hardware Wiza rd" will display . Click Next to install the USB hardware driver[...]

5P r i n t i n g Xerox PE220 5-7 11 . At the next screen click Have Disk , and browse to your CD-ROM dr ive. Open the "driver" directory , then open the "Print" directory , then open the "AddPrint" directory and then choose "Win9x" directory and click OK . 12. The next screen will display the "Xerox W or[...]

5P r i n t i n g 5-8 Xerox PE220 Basic Printing Printing a Document NOTE: Y our printer driver Properties window that appe ars in this User Guide may dif fer depending on the printer in use. However the co mposition of the printer properties window is similar . NOTE: Check the Operating System(s) that are comp atible with your printer . Please refe[...]

5P r i n t i n g Xerox PE220 5-9 Printer Settings You can use the printer properties win dow, which allows you to access all of the printer options you need wh en using your printer. When the printer properties are displayed, you can re view and change the settings needed f or your print job. Your printer properties window may diffe r, depending on[...]

5P r i n t i n g 5-10 Xerox PE220 Layout T ab The Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multiple Pages per Side and Poster . See Printing a Document on page 5-8 for more information on accessing printer properties. Orient ation Orientation allows you to select the direction i[...]

5P r i n t i n g Xerox PE220 5-11 Click the Paper tab to access various paper properties. Copies Copies allows you to choose the numbe r of copies to be printed. You can select 1 to 999 copies. Size Size allows you to set the size of paper you loa ded in the tray.If the required size is not listed in the Size box, click Custom . When the Custom Pag[...]

5P r i n t i n g 5-12 Xerox PE220 Ty p e Make sure that Type is set to Printer Default . If you load a different type of print material, select the corresponding paper type. If you u se cotton paper, set the paper type to Thick fo r best printing. To use recycled paper, with weighs from 20lb to 24lb (75~90g/m 2 ), or colored paper, select Color Pap[...]

5P r i n t i n g Xerox PE220 5-13 Darkness Use this option to lighten or darken yo ur print job. Normal : This setting is for normal documents. Light : This setting is for bolder line wi dths or darker gray-scale images. Dark : This setting is for finer line width, higher definition in graphics, and lighter gray-scale images. Advanced Options You c[...]

5P r i n t i n g 5-14 Xerox PE220 Other Features T ab You can select output options for your document. See Printing a Document on page 5-8 for more information about accessin g the printer properties. Click the Other Features tab to access the following feature: Wa t e r m a r k You can create a background text image to be printed on each pa ge of [...]

5P r i n t i n g Xerox PE220 5-15 Printer T ab If you access printer properties th rough the Printers folder, you can view the Printer tab. You can set the printer configura tion. The following procedure is for Windows XP. For o ther Windows Operating Systems, refer to the corresponding Win dows User's Guide or online help. 1. Click the Window[...]

5P r i n t i n g 5-16 Xerox PE220 Using Help Your printer has a help screen that ca n be activated by clicking the Help button in the printer properties window. These he lp screens give detailed information about the prin ter features provided by the printer driver. You can also click from the upper rig ht corner of the window, and then click on an[...]

5P r i n t i n g Xerox PE220 5-17 Advanced Printing This section explains printing optio ns and advanced printing tasks. NOTE: Y our printer driver Properties window that appears in t his User Guide may dif fer depending on the printer in use. Howeve r the composition of the printer properties window is similar . NOTE: If you need to know the exact[...]

5P r i n t i n g 5-18 Xerox PE220 Select Print Page Border to print a border around each page on the sheet. 5. Click the Paper tab, select t he paper source, size, and type. 6. Click OK and print the document. Printing Posters This feature allows you to print a singl e-page document onto 4, 9, or 16 sheets of paper, for the purpose of pastin g the [...]

5P r i n t i n g Xerox PE220 5-19 Specify an overlap in millimeters or in ches to make it easier to paste the sheets together. 4. Click the Paper t ab, select the paper source, size, and type. 5. Click OK and print the document. Y ou can complete the poster by p asting the sheets togethe r . Printing a Reduced or Enlarged Document You can change th[...]

5P r i n t i n g 5-20 Xerox PE220 Fitting Y our Document to a Selected Paper Size This printer feature allows you to scale you r print job to any selected paper size regardless of the digital document size. This can be usef ul when you want to check fine details on a small document . 1. T o change the print settings from your sof tware application,[...]

5P r i n t i n g Xerox PE220 5-21 2. Click the Other Features tab, and select the desired watermark from the Wa t e r m a r k drop-down list. Y ou will see the selected watermark in the preview image. 3. Click OK and st art printing. NOTE: The preview image shows how the p age will look when it is printed. Creating a W atermark 1. T o change the pr[...]

5P r i n t i n g 5-22 Xerox PE220 3. Enter a text message in the W atermark Message box. Y ou can enter up to 40 characters. The message di splays in the preview window . When the First Page Only box is selected, the watermark p rints on the first page only. 4. Select watermark options. You can select the font name, style, size, or grayscale level [...]

5P r i n t i n g Xerox PE220 5-23 Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can b e printed on any document. Overlays are often used to take the place of preprint ed forms and letterhead paper. You can create an overlay containing the exact same inf[...]

5P r i n t i n g 5-24 Xerox PE220 4. In the Edit Overlay window , click Create Overlay . 5. In the Create Overlay win- dow , type a name of up to eight characters in the File name box. Select the des- tination path, if necessary . (The default is C:For- mover). 6. Click Save . The name appears on the Overlay List box. 7. Click OK or Ye s to finish[...]

5P r i n t i n g Xerox PE220 5-25 5. If the overlay file you want does not appear in the Over- lay list, click Edit but- ton and Load Overlay , and select the overlay file. If you have stored the overlay file in an external source, you can also load the file when you access the Load Overlay window. Select the file and click Open . The file appears [...]

5P r i n t i n g 5-26 Xerox PE220 Sharing the Printer Locally You can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help. NOTE: • Check the Operating System(s) [...]

5P r i n t i n g Xerox PE220 5-27 Using ControlCentre Using ControlCentre, you can crea te and edit Phonebook entries from your computer and configure the d estination launches when you use the corresponding button on the control panel. You can also upda te the firmware of the machine. 1. T o install the Xerox ControlCentre, insert the supplied Xer[...]

5P r i n t i n g 5-28 Xerox PE220 To open ControlCentre: 1. S tart your Windows. 2. Click the Star t button on your desktop computer . 3. From th e Programs or All Pro- grams , select your printer driver name and then Control Centre . The ControlCentre window opens. The ControlCentre window provides the following tabs: Scan Settings , Phonebook (on[...]

5P r i n t i n g Xerox PE220 5-29 The Scan Settings T ab Click the Scan Settings tab to configure the scan destinatio n list. Scan the image to any of the software programs in the destination list. You can also configure the scan settings, such as the output type and resolution. Select the program from the Available Scan Destinations and click to a[...]

5P r i n t i n g 5-30 Xerox PE220 Group dial... Allows you to set up group dial numb ers. When you click Group dial , the following window opens. Enter a name for the g roup . Shows the numbers included in the group. To remove a number, select it and click Remove . Shows the Phonebook entries you ca n include in the group. Select a number and click[...]

5P r i n t i n g Xerox PE220 5-31 Using Y our Printer in Linux You can use your machine in a Linux environment. Getting S t arted The supplied CD-ROM provides you with the Xerox MFP driver package for using your machine with a Linux computer. The Xerox MFP driver packag e contains printer and scanner drivers, providing the ability to print document[...]

5P r i n t i n g 5-32 Xerox PE220 NOTE: • It is necessary to claim swap partition of 300 MB or larger when working with large scanned images. • The Linux scanner driver suppo rts the optical resolution at maximum. Please refer to the scanner and copy sectio n of Specifications in your Printer User Guide. • You can check your printer name in t[...]

5P r i n t i n g Xerox PE220 5-33 5. When the welcome screen appears, click Next . 6. When the inst allation is complete, click Finish . The installation program has added the MFP Configurator d esktop icon and Xerox MFP group to the system menu for your convenien ce. If you have any difficulties, consult the ons creen help that is available throug[...]

5P r i n t i n g 5-34 Xerox PE220 NOTE: The inst allation program runs autom atically if you have an autorun software package inst alled and configured. 4. Click Uninst all . 5. Click Next . 6. Click Finish . Using the MFP Configurator MFP Configurator is a tool primarily intended fo r configuring MFP devices. Since an MFP device combines the print[...]

5P r i n t i n g Xerox PE220 5-35 2. Press each button on the Modules p ane to switch to the corresponding configuration window . You can use the onscreen help by clickin g Help . 3. After changing the configurations, click Exit to close the MFP Configura- tor . Printers Configuration Printers configuration has the two tab s; Printers and Classes .[...]

5P r i n t i n g 5-36 Xerox PE220 • Remove Printer : removes the selected printer. • Set as Default : sets the current printer as a defa ult printer. • Stop : stops the printer. • Test : allows you to print a test page to check if the machine is working properly. • Properti es : allows you to view and chang e the printer propert ies. For [...]

5P r i n t i n g Xerox PE220 5-37 Scanners Configuration In this window, you can monitor the activi ty of scanner devices, view a list of installed Xerox MFP devices, chan ge device properties , and scan images. • Properties... : Allows you to change the scan prope rties and scan a document. See Scannin g a Document on page 5-41 . • Drivers... [...]

5P r i n t i n g 5-38 Xerox PE220 Sharing Ports Between Printers and Scanners Your machine can be connected to a host computer via the parallel port or USB port. Since the MFP device contains more than one device (printer and scanner), it is necessary to org anize proper access of “consumer” applications to these devices via the single I/O port[...]

5P r i n t i n g Xerox PE220 5-39 • Jobs : shows the list of print jobs. Click Ca ncel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list. • Classes : sh ows the class that your printer is in. Click Add to Class to add your printer to a specific class or click Remove from Class to re[...]

5P r i n t i n g 5-40 Xerox PE220 4. Change the printer and print job pro perties. The following four tabs display at the top of the window. • General - allows you to change the pa per size, the paper type, and the orientation of the documents, enables the du plex feature, adds start and end banners, and changes the number of pages per sheet. •[...]

5P r i n t i n g Xerox PE220 5-41 When you type only lpr and press Enter , the Select file(s) to p rint window appears first. Select any file s you want to print and click Open . 2. In the LPR window , select your printer from the list, and change the printer and print job properties. For details about the Properties wind ow, see Printing a Documen[...]

5P r i n t i n g 5-42 Xerox PE220 The document is scanned and th e image preview appears in the Preview Pane. 7. Change the scan options in the Ima ge Quality and Scan Area sections. • Image Quality : allows you to select the color composition and the scan resolution for the image. • Scan Area : allows you to select the page size. Th e Advanced[...]

5P r i n t i n g Xerox PE220 5-43 If you want to edit the scanned image , use the toolba r. For further details about editing an image, see Using th e Image Editor on page 5-43 . 10. When you are finished, click Save on the toolbar . 11 . Select the file directory where you want to save the image and enter the file name. 12. Click Save . Adding Job[...]

5P r i n t i n g 5-44 Xerox PE220 You can use the following tools to edit the ima ge: For further details about th e Image Editor program, refer to the o nscreen help. Tools Function Saves the image. Cancels your last action. Restores the action you canceled. Allows you to scroll through the image. Crops the selected image area. Zooms the image out[...]

5P r i n t i n g Xerox PE220 5-45 Using Y our Machine with a Macintosh Your machine supports Macintosh systems with a built-in USB interface. When you print a file from a Macint osh compu ter, you can use the CUPS driver by installing the PPD file. Inst alling Sof tware for Macintosh The CD-ROM that came with your printer pro vides you with the PPD[...]

5P r i n t i n g 5-46 Xerox PE220 1. Insert the CD-ROM which came with your printer into the CD-ROM drive . 2. Double-click CD-ROM icon that appears on yo ur Macintosh desktop. 3. Double-click the Inst aller folder . 4. Double-click the Printer folder . 5. Double-click the Xerox MFP Inst aller_OS X icon. 6. Enter the password a nd click OK . 7. Sel[...]

5P r i n t i n g Xerox PE220 5-47 Setting Up the Printer For a USB-connected Mac intosh 1. Follow the instructions on Inst alling Sof tware for Ma cintosh on p age 5-45 to install the PPD and F ilter files on your computer . 2. Open Print Setup Utility from the Utilities folder . 3. Click Add on the Printer List . 4. Select the USB tab. 5. Select X[...]

5P r i n t i n g 5-48 Xerox PE220 Changing Printer Settings You can use advanced printing features when using your printer. From your Macintosh application, select Print from the Fil e menu. The printer name which appears in the printer properties window may differ depe nding on the printer in use. Layout Setting The Layout tab provides options to [...]

5P r i n t i n g Xerox PE220 5-49 Printer Features Settin g The Printer Features tab provides options for selecting the paper type and adjusting print quality. Select Printer Features from the Presets d rop-down list to access the following features: Paper T ype Make sure that Paper Type is set to Printer Default . If you load a different type of p[...]

5P r i n t i n g 5-50 Xerox PE220 Printing Multiple Pages on One Sheet of Paper You can print more than one page on a single sheet of p aper. This feature provides a cost-effective way to print draft pages. 1. From your Macintosh applica tion, select Print from the File menu. 2. Select Layout . 3. Select the number of pa ges you want to print on on[...]

6 Scanning Xerox PE220 6-1 6 Scanning Scanning with your machine lets you turn pictures and te xt into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects th at you can print using the WIA driver. This chapter includes: • Scanning Basics – page 6-2. • Scanning From[...]

6 Scanning 6-2 Xerox PE220 Scanning Basics Your WorkCentre PE220 offers thre e ways to scan. These are: • From the control pa nel on your machine to an application: Use the Scan button on the control panel to initiate scanning. Assign the TWAIN-compliant software, su ch as Adobe Photo Deluxe or Adobe Photoshop, to the machine by select ing it fro[...]

6 Scanning Xerox PE220 6-3 4. Press the scroll button ( or ) to select an application to receive the scanned image. 5. Press Star t to start scanning. The selected application window o pens with the scanned image. Scanning Process with TW AIN-enabled Soft ware If you want to scan docu ments using other software, you will need to use TWAIN-compliant[...]

6 Scanning 6-4 Xerox PE220 Scanning Using the WIA Driver Your machine also supports the Window s Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft ® Windows ® XP and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows yo u to scan and easily manipula[...]

7F a x i n g Xerox PE220 7-1 7 Faxing This chapter gives you information abo ut using your machine as a fax machine. This chapter includes: • Setting Up the Fax System – page 7-2 • Sending a Fax – page 7-5 • Receiving a Fax – page 7-10 • Automatic Dialing – page 7-14 • Other Ways to Fax – page 7-19 • Additional Features – pa[...]

7F a x i n g 7-2 Xerox PE220 Setting Up the Fax System Changing the Fax Setup options 1. Press Menu until “Fax Setup” app ears on the top line of the display . The first available menu item, “Defaul t-Change”, displays on the bottom line. 2. Press the scroll button ( or ) until you see the desired menu item on the bottom line and press Ente[...]

7F a x i n g Xerox PE220 7-3 Redial T erm Y our machine can automatically redial a remote fax machine if it was busy . Interv als from 1 to 15 minutes ca n be entered. Redials Y ou can specify the number o f redial atte mpt s, from 1 to 13. MSG Confirm Y ou can set your machine to print a report showing whe ther a transmission was succes sful, how [...]

7F a x i n g 7-4 Xerox PE220 DRPD Mode Y ou can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature, wh ich enables a user to us e a single telephone line to answe r several different telephone numbers. In this menu, yo u can set the machine to recognize which ring p atterns to answer . For details about this feature, see Rec[...]

7F a x i n g Xerox PE220 7-5 Sending a Fax Loading a Document You can use the Automatic Document Feeder (ADF) or the d ocument glass to load an original document for faxing . Us ing the ADF, you can load up to 30 sheets of 20 lb (75 g/m 2 bond) paper at a time. You can, o f course, place only one sheet at a time on the do cument glass. For details [...]

7F a x i n g 7-6 Xerox PE220 T o fax a document from the document glass: 1. Lift and open the document cover . 2. Place the document face down on the document glass and align it with the top lef t corner of the glass. NOTE: Make sure that no other documents are in the ADF (Automatic Document Feeder). A documen t in the ADF has priority over a docum[...]

7F a x i n g Xerox PE220 7-7 The document types recommended fo r t he resolution settings are described in the table below: NOTE: For memory transmission, Super Fine mode is not available. The resolution setting is automatica lly changed to Fine. When your machine is set to Super Fine resolut ion and the receiving fax machine does not support Supe [...]

7F a x i n g 7-8 Xerox PE220 After all of the pages are scanned, pr ess the scroll button ( or ) to display "No" and press Enter when the display shows "Another Page?". 7. The number is dialed and then the ma chine begins sending the fa x when the receiving fax machine is ready . NOTE: When you want to cancel a fax job, press S [...]

7F a x i n g Xerox PE220 7-9 Confirming T ransmission When the last page of your document has bee n sent successfully, the machine beeps and returns to Standby mode. If your fax fails, an error message app ears on the display. For a list of error messages and their meanings, see C le aring LCD Error Messages on page 9-8 . If you receive an error me[...]

7F a x i n g 7-10 Xerox PE220 Receiving a Fax About Receiving Modes •I n Fax mode, the machine answers an incoming fax call an d immediately goes into the fax reception mode . •I n Tel mode, you can receive a fax by pressing Manual Dial (you can hear a fax tone from the sending mach ine) and then pressing Start on the control panel of your mach[...]

7F a x i n g Xerox PE220 7-11 Receiving Automatically in Fax Mode Your machine is preset to Fax mode at t he factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fa x. To change the number of rings, se e Ring To Answer on page 7-2 . If you want to adjust the ringer volu me, see [...]

7F a x i n g 7-12 Xerox PE220 Receiving Manually Usin g an Extension T elephone This features works best when you are u sing an extension telephone connected to the EXT. jack on the back of your mach ine. You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine. When you receive a call on the[...]

7F a x i n g Xerox PE220 7-13 When the machine completes learning, the LCD displays “End DRPD Setup”. If the DRPD setup fails, “DRPD Ring Er ror” appears. Press Enter when “DRPD Mode” displays and retry from step 3. 7. T o return to S tandby mode, press S top/Clear . When the DRPD feature is set up, the DR PD option is available in the [...]

7F a x i n g 7-14 Xerox PE220 Automatic Dialing S peed Dialing You can store up to 100 frequently dialed n umbers in one or two-digit speed dial locations (0-99). Storing a Number for S peed Dialing 1. Press the Fax button. 2. Press Phone Book on the control p anel. 3. Press Phone Book or the scroll button ( or ) to display “S tore&Edit” on[...]

7F a x i n g Xerox PE220 7-15 For details about loading a docume nt, see Loading a Document on page 7-5 2. Press the Fax button. 3. Adjust the document resolution to suit your fax nee ds (see Adjusting the Document Resolution on p age 7-6 ). If you need to change the brightness, see Lighten/Darken on page 7-2 . 4. Enter the speed dial number . – [...]

7F a x i n g 7-16 Xerox PE220 You can also select the speed d ial number stored in the machine by pressing the scroll button ( or ) and then press Enter . 7. When the display confirms the number to b e added to the group, press Enter . 8. Repeat steps 6 an d 7 to enter other speed dial numbers into the group. 9. Press the Exit button when you have [...]

7F a x i n g Xerox PE220 7-17 9. When you enter the specific number in the group, the display shows “Delete?”. When you enter a new number, the display shows “Add? ”. 10. Press Enter to add or delete the number . 11 . T o change the group name, press Exit . 12. Enter a new group name and press Enter . 13. If you want to edit another group, [...]

7F a x i n g 7-18 Xerox PE220 While searching through the machine’s memory, each entry is preceded by either “S” for speed dial or “G” for group dial numbe rs. These letters tell you how the number is stored. 5. When the name and/or the nu mber you want displays, press Start or Enter to dial. Searching with a Particul ar First Letter 1. P[...]

7F a x i n g Xerox PE220 7-19 Other W ays to Fax Sending Broadcast Faxes Using the Broadcasting button on the control panel, you ca n use the broadcast fax feature, which a llows you to send a document to multiple locations. Documents are automatically stored in memory and sent to a remote station. After transmission, th e docume nts are automatica[...]

7F a x i n g 7-20 Xerox PE220 To send the fax immediate ly, press the scroll button ( or ) to display "No" and press Enter . 9. The machine begins sending th e document to the numbers you entered in the order in which you entered them. Sending a Delayed Fax You can set your machine to send a fax at a later time whe n you will not be prese[...]

7F a x i n g Xerox PE220 7-21 10. Press Enter . The display shows the current time and asks you to e nter the starting t ime when the fax is to be sent. 11 . Enter the time using the number keypad. To select “AM” or “PM” for 12-hour format, press the or button or any number button. If you set a time earlier than the curre nt time, the docum[...]

7F a x i n g 7-22 Xerox PE220 You can also press and hold the digit button of the speed dial number if you have assigned one. To st ore the speed dial number, see Storing a Number for Speed Dialing on pa ge 7.14 . 6. Press Enter to confirm the number . The display asks you to enter a name. 7. T o assign a name to the transmission, enter the name yo[...]

7F a x i n g Xerox PE220 7-23 Canceling a Scheduled Fax 1. Press Menu until “Fax Feature” appears on the top line of the display . 2. Press the scroll button ( or ) to display “Cancel Job” on the bottom line and press Enter . The display shows the last job reserved in memory. 3. Press the scroll button ( or ) until you see the fax job you w[...]

7F a x i n g 7-24 Xerox PE220 Additional Features Using Secure Receiving Mode To prevent your rece ived faxes from being accessed by unauthorized people. You can turn on Secure Receiving mode to restrict printing of received faxes when the machine is unattended. In Secure Receiving mode, all incoming faxes go into memory. When the mode is deactivat[...]

7F a x i n g Xerox PE220 7-25 3. Press the scroll button ( or ) to display “Off” on t he bottom line and press Enter . 4. Enter the four-digit password and press Enter . The mode is deactivated and the machine prints all faxes stored in memory. 5. T o return to S tandby mode, press S top/Clear . Printing Report s Your machine can print reports [...]

7F a x i n g 7-26 Xerox PE220 Junk Fax Number List This list shows up to 10 fax numbers specif ied as junk fa x numbers. To add or delete numbers to or from this list, access the Junk Fax Setup menu: see Junk Fax Setup on page 7-28 . When the Junk Fax Barrier featu re is turned on, incoming faxes from those numbers are blocked. This feature recogni[...]

7F a x i n g Xerox PE220 7-27 Using Advanced Fax Settings Your machine has various user-selecta ble settin g options for sending or receiving faxes. These options are preset a t the factory, but you may nee d to change them. To find out how the options are cu rrently set, print the System Data list. For details about printing the list, see above. C[...]

7F a x i n g 7-28 Xerox PE220 Junk Fax Setup Using the Junk Fax Barrier feat ure, the system will not accept faxes sent from remote st ations whose numbers are stored in the memory as jun k fa x numb er s. T his fe at ur e is use fu l for blocking any unwa nted faxes. Select Off to turn the feature of f. Y our machine accepts all faxes. Select On t[...]

8 Maintenance Xerox PE220 8-1 8 Maintenance This chapter provides in formation for maintaining the machine and replacing the print cartridge. This chapter includes: • Clearing the Memory – page 8-2. • Cleaning Your Machine – page 8-3. • Maintaining the Smart Kit ® Print Cartridge – page 8-6 . • Consumables and Replacement Parts – p[...]

8 Maintenance 8-2 Xerox PE220 Clearing the Memory You can selectively clear information stored in your machine’s memor y . CAUTION: Before clearing the memory, make sure that all fax jobs hav e been completed. 1. Press Menu on the control p anel until “Maintenance” appears on the top line of the display . 2. Press the scroll button ( or ) unt[...]

8 Maintenance Xerox PE220 8-3 Cleaning Y our Machine To maintain print quality, follow the cleanin g procedu res below each time th e print cartridge is replaced or if print quality problems occur. CAUTION: Cleaning the covers of the machin e wi th cleaning materials containing large amounts of alcohol, solvent, or other strong substances can disco[...]

8 Maintenance 8-4 Xerox PE220 3. Pull the print cartridge out, lightly pushing it down. Set it on a clean flat surface. CAUTION: To prevent damage to the print cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary. CAUTION: Do not touch the green underside of the print cartridge. Hold the car[...]

8 Maintenance Xerox PE220 8-5 6. Locate the long strip of glass (LSU) inside the top of the cartridge compartment. Gen tly wipe the glass to remove any toner . 7. Re-insert the manual tray , print cartridge and close the door . 8. Plug in the power cord and switch on the machine. Cleaning the Scan Unit Keeping the scan unit clean helps ensure the b[...]

8 Maintenance 8-6 Xerox PE220 Maint aining the Smart Kit ® Print Cartridge Smart Kit ® Print Cartridge S torage To get the most from the print cartridge, follow these guidelines: • Do not remove the print cartridge from its package until you are ready to install it. • Do not refill the print cart ridge. The machine w arranty does n ot cover d[...]

8 Maintenance Xerox PE220 8-7 2. Pull the print cartridge out and remove it from the printer . 3. Gently shake the print cartridge from side to side five or six times to redistribute the toner . NOTE: If toner get s on your clothing, wipe it of f with a dry cloth and wash clothing in cold water . Hot water sets toner into fabric. CAUTION: Do not to[...]

8 Maintenance 8-8 Xerox PE220 1. Press Menu on the control p anel until “Maintenance” appears on the top line of the display . 2. Press the scroll button ( or ) to display “Notify T oner ” on the bottom line and press Enter . 3. Enter a four-digit password you want to use, using the number keypad and press Enter . (If you select this menu, [...]

8 Maintenance Xerox PE220 8-9 Consumables and Replacement Part s From time to time, you need to replace the Smart Kit ® Print Cartridge and ADF Rubber Pad to maintain optimu m performance and to avoid print quality problems and paper fee d problems resulting from worn parts. The following items should be replaced a fter you have printed the specif[...]

8 Maintenance 8-10 Xerox PE220 Replacing the ADF Rubber Pad You can purchase an ADF rubber p ad from your Service Agent or the Retailer where you bought your machine. 1. Open the ADF cover . 2. Remove the ADF rubber p ad from the ADF , as shown. 3. Install a new ADF rubb er pad. 4. Close the ADF cover .[...]

9 Troubleshooting Xerox PE220 9-1 9 T roubleshooting This chapter give s helpful information for what to do if you encounter an error. This chapter includes: • Clearing Document Jams – page 9-2 • Clearing Paper Jams – page 9-4 • Clearing LCD Error Messages – page 9-8 • Solving Other Problems – page 9-12 • Common Linux Problems –[...]

9 Troubleshootin g 9-2 Xerox PE220 Clearing Document Jams When a document jams while passing through th e ADF (Automatic Document Feeder), “Document Jam/Remove&Relo ad” appears on the display. Input Misfeed 1. Remove any remaining p age(s) from the ADF and input tray . 2. Open the ADF cover . 3. Pull the document gently out of the ADF . 4. [...]

9 Troubleshooting Xerox PE220 9-3 Exit Misfeed 1. Remove any remaining page( s) from the ADF . 2. Open the ADF cover . 3. Remove the misfed document s from the document output tray 4. Close the ADF cover . Then load the removed page(s), if any , back into the ADF .[...]

9 Troubleshootin g 9-4 Xerox PE220 Clearing Paper Jams When a paper jam occurs, “Paper Jam” appears on the display. Refer to the table below to locate and clear the paper jam. To avoid tearing the paper, pull out the jammed pape r gently and slowly. Follow the instructions in the following sections to clear the jam. In the T ray 1. Remove the j[...]

9 Troubleshooting Xerox PE220 9-5 In the Manual T ray 1. Remove the jammed p aper in the tray by gently pulling it straight out. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, check the fuser area around the print cartridge. See In the Fuser Area or Around th e Print Cartridge – [...]

9 Troubleshootin g 9-6 Xerox PE220 4. Remove the jammed p aper by gently pulling it straight out. 5. If necessary , push the manual tray back into the machine. 6. Reinstall the print cartrid ge and close the front door . Printing automatically resumes. In the Paper Exit Area . 1. Open and close the front door . The jammed paper automa tically exits[...]

9 Troubleshooting Xerox PE220 9-7 3. If there is any resist ance and the paper does no t move when you pull, or if you cannot see the paper in the outp ut tray , open the rear cover by pulling the t ab on it. 4. Remove the jammed paper by gently pulling it straight out. W ARNING: It is hot inside the machine. Take care when removing paper. 5. Close[...]

9 Troubleshootin g 9-8 Xerox PE220 • Do not use creased, damp, or highly curled paper. • Do not mix paper types in the tray. • Use only recommended p rint materials. Paper Specifications on page 10- 6 . • Ensure that the recommended print side of prin t materials is facing up in the tray. Clearing LCD Error Messages Display Meaning Suggeste[...]

9 Troubleshooting Xerox PE220 9-9 Group Not Available Y ou have tried to selec t a group location number where only a single loc ation number can be us ed, such as when adding locations for a broadcast operation. Use a speed dial number or dial a number manually usin g the number keypad. Incompatible The remote machine did not have the requeste d f[...]

9 Troubleshootin g 9-10 Xerox PE220 Memory Full The memory is full. Delete unnecessary document s and retransm it after more memory becomes available. Alternatively , split the transmission into more than one operation. No Answer The receiving fax machine has no t answered after several redial attemp ts. T ry again. Make sure that the receiving mac[...]

9 Troubleshooting Xerox PE220 9-11 Remove Documents from ADF The Favorite Copy button is set to Clone, Autofit, ID Card Copy or Poster and you pr ess the button. The Clone, Autofit, ID Card Copy or Poster feature does not work with ADF . Remove the document s in the ADF . Retry Redial? The machine is waiting for a specified time interval to red ial[...]

9 Troubleshootin g 9-12 Xerox PE220 Solving Other Problems The following chart lists some cond ition s that may occur and the recommended solutions. Follow t he suggested solutions until the problem is corrected. If the problem persists, ple ase call for service. Paper Feeding Problems Condition Suggested solutions Paper is jammed during print ing [...]

9 Troubleshooting Xerox PE220 9-13 Printing Problems Condition Possible cause Suggested solutions The machine does not print . The machine is not receiving power . Check the p ower cord connections. Check the power switch and the power source. The machin e is not selected as the default printer . Select your printer as your default printer in your [...]

9 Troubleshootin g 9-14 Xerox PE220 The machine selects print materials from the wrong paper source. The pape r source selection in the printer properties may be incorrect. For many softwar e applications, the paper sou rce selection is fo und under the Paper tab with in th e printer properties. Select the correct paper sou rce. For details, refer [...]

9 Troubleshooting Xerox PE220 9-15 Pages print, but are blank. The pr int cartridge is defective or ou t of to ne r . Redistribute the toner , if necessary . See Redistributing Print Cartridge T oner on page 8-6 . If necessary , replace the print cartridge. The file may have blank pages . Check the file to ensure that it does not contain blank page[...]

9 Troubleshootin g 9-16 Xerox PE220 Printing Quality Problems If the inside of the machine is dirty or paper has been loaded improperly, you may notice a reductio n in print quality. See the table below to clear the problem. Condition Suggested solutions Light or faded print If a vertical white streak or faded area appea rs on the page: The toner s[...]

9 Troubleshooting Xerox PE220 9-17 V ertical lines If black vertical streaks appea r on the page: The drum inside the print cart ridge has probably been scratched. Remove the print cartridge and install a new one. Replacing the Smart Kit ® Print Cartridge on p age 8-7 . If white vertical streaks appear on th e page: The surface of the LSU p art in[...]

9 Troubleshootin g 9-18 Xerox PE220 Background scatter Background scatter results fr om bits of toner randomly distributed on the printed p age. The paper may be too damp. T ry printing with a differen t batch of paper . Do not open packages of pa per until necessary so that the pape r does not absorb too much moisture. If background scatter occurs[...]

9 Troubleshooting Xerox PE220 9-19 Back of printouts are dirty Check for leaking toner . Clean the inside of the machine. Cleaning the Inside on p age 8-3 . Parts of the machine may have toner on them. If defects occur , the problem will likely corr ect itself after running five (5) blank sh eets. Black pages The print cartridge may not be inst all[...]

9 Troubleshootin g 9-20 Xerox PE220 Copying Problems Condition Suggested solutions Copies are too light or too dark. Use the Lighten/Darken button to darken or lighten the background o f the copies. Smears, lines, marks, or spots appear s on copies. If defects are on the original, press the Lighten/ Darken button to lighten the backgroun d of your [...]

9 Troubleshooting Xerox PE220 9-21 Scanning Problems Fax Problems Condition Suggested solutions The scanner does n ot work. Make sure that you place the docum ent to be scanned face down on the document glas s, or face up in the Automatic Document Feeder . There may not be enough available memo ry to hold the document you want to sc an. T ry t he P[...]

9 Troubleshootin g 9-22 Xerox PE220 Faxes are not received automatically . Fax mode should be selected. Make sure that th er e is paper in the tray . Check to see if the display s hows “Memory Full”. The machine does not send. Make sure that the documen t is loaded in the ADF or on the document glass. “TX” should show up on the display . Ch[...]

9 Troubleshooting Xerox PE220 9-23 Common Linux Problems Problem Possible Cause and Solution The machine doesn’t print. Check if the pr inter driver is installed in your system. • Open MFP configu rator and switch to the Printers tab in Printers configuration window to look at the list of av ailable printers. Make sure that your machine is disp[...]

9 Troubleshootin g 9-24 Xerox PE220 The machine doesn’t a ppear on the scan ners list. Check if your machine is atta ched to your computer . Make sure that it is connected properly via the USB port and is turned on. Check if the scan ner driver for yo ur machine is installed in your system. • Open MFP Configurator , switch to Scanners configura[...]

9 Troubleshooting Xerox PE220 9-25 I can’t print when I installed both Linu x Print Package (LPP) and MFP driver on the same machine simultaneously . Since both Linux Printer Package and MFP driver make a symbolic link to “lpr” printi ng command, which is commonly used on Unix clones, it is not recommend ed to use both package on the same mac[...]

9 Troubleshootin g 9-26 Xerox PE220 Common Macintosh Problems Problems in Printer Setup Utility Problem Possible Cause and Solution After you click Add and Select USB, the error messag e "driver not installed" is displayed in the Product List Window . Software is not installed co rrectly . Uninst all and then reinstall the software. See P[...]

10 Specifications Xerox PE220 10-1 10 S pecifications This chapter includes: • General Specifications – pa ge 10-2 • Scanner and Copier Specifications – pag e 10-3 • Printer Specifications – page 10-4 • Facsimile Specifications – page 10-5 • Paper Specifications – page 10-6[...]

10 Specifications 10-2 Xerox PE220 General S pecifications Item Description Model PE 220 Automatic document feeder Up to 30 sheets (20 lb, 75 g/m 2 ) ADF document size Width: 5.6 to 8.5 inches (142 to 216 mm) Length: 5. 8 to 14 inches (148 to 35 6 mm) Paper input cap acity Paper T ray: 150 sheets for plain pap er (20 lb, 75 g/m 2 ) Manual T ray: 1 [...]

10 Specifications Xerox PE220 10-3 Scanner and Copier S pecifications Item Description Compatibility TW AIN standard / WIA standard Scanning method ADF and Flat-bed CIS (Contact Image Sensor) module Resolution Optical: 600 x 600 d pi (Mono and color) Enhanced: 4,800 x 4,800 dp i Effective scann ing le ngth Platen: 1 1.7 inches (297 mm) ADF: 14 inch[...]

10 Specifications 10-4 Xerox PE220 Printer S pecifications Item Description Printing method Laser Beam Printing Printing speed a a.Print speed will be affected by operating system used, comput ing performance, application software, conne c ting method, media type, media size, and job complexity . Up to 20 ppm in A4 (20 ppm in Letter) First print ou[...]

10 Specifications Xerox PE220 10-5 Facsimile S pecifications Item Description Compatibility ITU-T Group 3 Applicable line a a.DSL, V oice Over IP and Digita c converters (convert digital to analogue) are not supp or ted applications. Public Switched T elephone Ne twork (PSTN) or behind P ABX Data co ding MH/MR/MMR (ECM Mo de)/JPEG Modem speed 33.6 [...]

10 Specifications 10-6 Xerox PE220 Paper S pecifications Overview Your machine accepts a variety of print ma terials, such as cut-sheet paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies and custom-size paper. Prope rties, such as weight, composition, grain and moistu re content, are important factors affec[...]

10 Specifications Xerox PE220 10-7 Supported Sizes of Paper NOTE: Y ou may experience jams when using pr int materials with a len gth of less than 5 inches (127 mm). For opt imum performance, ensure that you are storing and handling the p aper correctly . Please refer to Paper S torage Environment on p age 10-9 .. Paper Dimensions a a.The machin e [...]

10 Specifications 10-8 Xerox PE220 Guidelines for Using Paper For the best result, use conventional 20 lb (75 g/m 2 ) paper. Ensure that the paper is of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, and curled or bent edges. If you are unsure of what type of pap er you are loading, such as bond or recy[...]

10 Specifications Xerox PE220 10-9 Paper Output Cap acity Paper St orage Environment Paper storage environmental condition s directly affect the feed operation. Ideally, the machine an d paper storage environment should be at or near room temperature, and not too dry or humid. Rememb er that paper is hygroscopic; it absorbs and loses moisture rapid[...]

10 Specifications 10-10 Xerox PE220 • Paper should be sto red at or near room temperature. • The air should not be too dry or too h umid. • The best way to store an opened ream of paper is to rewrap it tightly in its moisture-proof wrapping. If the machine environmen t is subject to extremes, unwrap only the amount of paper to be used during [...]

10 Specifications Xerox PE220 10-11 Be sure the seam exten ds all the way to the corner of the envelope as illustrated below. Envelopes with Adhesive S trip s or Flap s Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the heat and pressure in th e machine. The extra flaps[...]

10 Specifications 10-12 Xerox PE220 – To prevent serious jams, always load one sheet of paper at a time to print labels. – Never print on the same she et of labels more than once and never print on a partial shee t of labels. When selecting labels, consi der the quality of each component: • Adhesives: The adhesive material s hould be stable a[...]

Index Xerox PE220 Index-1 Numerics 2/4-up, special copy 4-9 A adding documents 7-22 ADF (Automatic Docu ment Feeder), load 4-4 , 7-5 ADF rubber pad, replace 8-10 advanced printing, use 5-1 , 5-17 auto fit, special copy 4-8 automatic dialing group 7-15 speed 7-14 automatic redialing 7-9 B broadcasting faxes 7-19 C canceling copy 4-3 fax 7-8 print 5-[...]

Index Index-2 Xerox PE220 Window s 5-3 installing Linux software 5-31 J jam, clear document 9-2 paper 9-4 L Layout properties, set Macintosh 5-48 Windows 5-10 Linux common problems 9-2 3 driver, install 5-32 printer properties 5- 38 printing 5-39 scanning 5-41 load paper manual tray 3-5 tray 2-6 M machine ID, set 2-14 Macintosh common problems 9-2 [...]

Index Xerox PE220 Index-3 install Macintosh 5-45 Windows 5-3 uninstall Macintosh 5-45 printing document 5-2 from Linux 5-39 Phonebook list 7-18 reports 7-25 priority fax 7-21 problem, solve copying 9-20 error messag e s 9-8 faxing 9-21 Linux 9-23 Macintosh 9-26 paper feeding 9- 12 printing 9- 13 printing quality 9-16 scanning 9-21 R receive mode, s[...]

Index Index-4 Xerox PE220 V volume, adjust alarm 2-18 key 2-18 ringer 2-18 speaker 2-19 W watermark create 5-21 delete 5-22 edit 5-22 print 5-20 Welcome Center Canada 1- 8 US 1-8 WIA, scan 6-4 Z zoom rate, copy 4- 6[...]