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Xerox B2500 MFP manual

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Table of contents for the manual

  • Page 1

    [...]

  • Page 2

    B2500 MFP User’s Guide 2 Copyright Information Copyright © 2006 by Oki Da ta. All Rights Reserved Document Information ________________________________ B2500 MFP User’s Guid e P/N 5938920 1, Revision 1.0 November, 2006 Disclaimer__________________________________________ Every effort has been made to ensure th at the information in this docume[...]

  • Page 3

    B2500 MFP User’s Guide 3 Safety Warning Repairs/maintenance: Repairs and maintenance should only be carried out by a qualified technician. There ar e no user serviceable parts inside the machine. To reduce the risk of electrical shock, you must no t carry out these operations yourself. Opening or removing the covers exposes you to two hazards: - [...]

  • Page 4

    B2500 MFP Dear customer B2500 MFP User’s Guide 4 Dear customer For your security and comfort, we urge you to carefully read the Safety/Warranty/Regulatory booklet before any use. By buying this multifunction machine, you have opte d for a quality product. Your device satisfies the different specifications of a modern office automation tool. This [...]

  • Page 5

    B2500 B2500 MFP User’s Guide 5 Contents Dear customer . . . . . . . . . . . . . . . . . . . . . 4 Consumables . . . . . . . . . . . . . . . . . . . . . 4 Installation . . . . . . . . . . . . . . . . . . . . . . . . 7 Location conditions . . . . . . . . . . . . . . . . . 7 Cautions of use . . . . . . . . . . . . . . . . . . 7 Terminal description [...]

  • Page 6

    B2500 B2500 MFP User’s Guide 6 Specifications . . . . . . . . . . . . . . . . . . . . . 3 9 Physical specifications . . . . . . . . . . . . 3 9 Electrical specifications . . . . . . . . . . . . 39 Environmental specifications . . . . . . . . 39 Peripheral specifications . . . . . . . . . . . 3 9 Safety . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 7

    B2500 1 - Installation B2500 MFP User’s Guide 7 Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characte ristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids lo cated on the left and right [...]

  • Page 8

    B2500 1 - Installation B2500 MFP User’s Guide 8 - Never try to modify the machine. This could ca use a fire haz ard or an electric shock hazard. - Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports. Such items create fire hazards or electric shock hazards[...]

  • Page 9

    B2500 1 - Installation B2500 MFP User’s Guide 9 Terminal description Front side 1 Commands panel 2 Scanner Cover 3 Paper output 4 Master USB connection (USB key) 5 Cartridge access cover 6 Paper tray 7 Manual paper feed setup guides 8 Manual Input Tray 9 Fold-down stop for paper delivery 10 Smart card insertion point 1 2 3 4 5 6 7 9 10 8[...]

  • Page 10

    B2500 1 - Installation B2500 MFP User’s Guide 10 Back side 1 Paper jam cov er 2 Power supply cord connection 3 On/Off switch 4 Slave USB connection (for PC) 1 2 3 4[...]

  • Page 11

    B2500 1 - Installation B2500 MFP User’s Guide 11 Command panel 1. Screen 2. Digital keypad 3. SCAN Button: document scan to the PC 4. COPY Button: local copy 5. STOP PRINT Button: stops the current printing 6. Button: validation 7. OK Button: confirms the displayed selection 8.  Button: menu access and navigation down the menus 9. C Button: ba[...]

  • Page 12

    B2500 1 - Installation B2500 MFP User’s Guide 12 Packaging contents The packaging contains the items listed below: Multifunction device 1 toner cartridge 1 installation guide, 1 PC in stallation/user guide CD ROM 1 power cord 1 booklet (safety and warranty ))[...]

  • Page 13

    B2500 1 - Installation B2500 MFP User’s Guide 13 device installation 1 Unpack the device. 2 Install the device respecting the security noti ces stated at the beginning of this booklet. 3 Remove all stickers from the machine. 4 Remove the plastic protection film from the display screen. Loading paper Loading paper in the main unit tr ay and supple[...]

  • Page 14

    B2500 1 - Installation B2500 MFP User’s Guide 14 1 Remove the paper feed cassette completely . 2 Push the lower panel down until it clicks. 3 Setup the back feed ca ssette stop by pushing the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) locate d on the left guide. Adjust the length p ap[...]

  • Page 15

    B2500 1 - Installation B2500 MFP User’s Guide 15 Paper delivery stop Adjust the paper delivery stop , depending on the form at of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down. Paper insertion in th e manual input tray The manual input tray allows you to use various pape r formats with heavier[...]

  • Page 16

    B2500 1 - Installation B2500 MFP User’s Guide 16 • Set envelope by pressing the folding line of four edges properly after releasing air inside . • Set envelope in a proper position after aligning in case it is bent or warped. Toner Cartridge inst allation 1 Stand in front of the machine. 2 Push the left and right sides of the cover and pull i[...]

  • Page 17

    B2500 1 - Installation B2500 MFP User’s Guide 17 Starting your device Device connection 1 Connect the power cord to the device. 2 Make sure that the On/Off switch is on Off ( O position). Plug the power cord to outlet on the wall . 3 Press the On/Off button to turn on the device (I position). 4 The following message appears: Press OK . 5 When thi[...]

  • Page 18

    B2500 2 - Copy B2500 MFP User’s Guide 18 Copy Your machine can make one or more copies. You can also setup several special copy parameters. Simple copy In this case, the default parameters are applied. 1 Place the document to be copied face down on the glass, respecting th e in dications around the glass. 2 Press the button twice. The copy is mad[...]

  • Page 19

    B2500 2 - Copy B2500 MFP User’s Guide 19 Zoom setup  842 - ADVANC ED FCT/CO PY/ ZOOMING The ZOOM parameter allows you to shrink or enlarge an area of a documen t by choosing the origin and the zoom level to be applied to this document from 25 to 400 %. Enter the desired zoom level with the digital keyboard, confirm your choice by pressing the [...]

  • Page 20

    B2500 B2500 MFP User’s Guide 20 3 - Parameters/Setup Parameters/ Setup You can setup your machine as you like depending on the functions you need. This chapter describes the functions. You can print the functions guide and the available setup of your multifunction machine. Print the functions guide Press on ▼ and enter 51 on the digital keypad.[...]

  • Page 21

    B2500 3 - Parameters/Setup B2500 MFP User’s Guide 21 You can choose with the setup WITHOUT, DELAY 5 MIN , DELAY 15 MIN , DELAY 30 MIN . ▼ 29 - SETUP/TECHNICALS 1 Press on ▼ , press on OK . 2 Select TECHNICALS with the ▼ or ▲ buttons and confirm with OK . 3 Select 08 with the ▼ or ▲ buttons and confirm with OK . 4 Quit this menu by pre[...]

  • Page 22

    B2500 B2500 MFP User’s Guide 22 4 - WLAN network WLAN network You can connect your machine to a PC using a USB cable or make a wireless connection (via radio) with a PC or network. If you have a WLAN adaptor, you can incorporate your machine as a network printer into a radio network. This works only with an approved adaptor that you can obtain fr[...]

  • Page 23

    B2500 4 - WLAN network B2500 MFP User’s Guide 23 Connect your WLAN adaptor Your machine belongs to a new generation of terminals that you can incorporate into a WLAN network using a WLAN USB key. Plug your WLAN USB key into the USB port of your machine. Configure your network Creating or rejoining a network Before attempting to use a WLAN adaptor[...]

  • Page 24

    B2500 B2500 MFP User’s Guide 24 4 - WLAN network Referring to or changing your network parameters Each of the parameters of your network may be changed as your network develops. ▼ 2822 - SETUP/WLAN/PARAM ETERS/ IP ADDRESS 1 Type in ▼ , select the menu SETUP using the keys ▼ or ▲ and confirm with OK . 2 Select WLAN using the keys ▼ or ?[...]

  • Page 25

    B2500 4 - WLAN network B2500 MFP User’s Guide 25 6 Exit this menu by pressing the key . ▼ 2828 - SET UP/WLAN/PARAMETERS/ HOSTNAME The machine name allows you to identify your machine on the network via a PC (for example with the name "PRINT-NETWORK-1 "). 1 Type in ▼ , select the menu SETUP using the keys ▼ or ▲ and confirm with [...]

  • Page 26

    B2500 B2500 MFP User’s Guide 26 4 - WLAN network Setting up the PC For this section, refer to the instructions supplied by the manufacturer of your server to help you to find and join the "house" network. 1 Pl u g W L A N U S B k e y i n to a US B po r t o n th e PC . 2 Use the server software to detect the network. 3 Join the network &[...]

  • Page 27

    B2500 5 - USB memory key B2500 MFP User’s Guide 27 USB memory key You can connect a USB memory Key on the front side of your machine. The files stored in TXT, TIFF and JPEG formats will be analyzed and you will be able to use the following actions: -print the stored files contained in your USB memory key, -delete the files contained in your USB m[...]

  • Page 28

    B2500 B2500 MFP User’s Guide 28 5 - USB memory key USB memory key. Select ALL with the ▼ or ▲ buttons and confirm with OK . You come back to the previous menu. - SERIES , to delete several files located in the USB memory key. Select SERI ES with the ▼ or ▲ bu ttons and confirm with OK . FIRST FILE and the first indexed file appears on the[...]

  • Page 29

    B2500 6 - PC Features B2500 MFP User’s Guide 29 PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine. From the PC, yo u can: - manage the multifunction machine, allowing you to set it up according to your needs, - print your documents on the multifunction ma[...]

  • Page 30

    B2500 B2500 MFP User’s Guide 30 6 - PC Features screen appears. 7 Click on the N EXT button to launch the installation of the C OMPANION S UITE P RO kit on your PC. 8 Before the files are copied on y our hard drive, you need to accept the proposed license agreement, use the scroll bar to read the agreement entirely. 9 Click on the Y ES button. 10[...]

  • Page 31

    B2500 6 - PC Features B2500 MFP User’s Guide 31 Connections Make sure that your multifunction machine is powered off. USB Connection The connection between the PC and the machine requires a USB 2.0 shielded cable no more than 3 meters long. If USB cable is Install ed Before Software 1 Locate your USB cable connectors and connect as shown below on[...]

  • Page 32

    B2500 B2500 MFP User’s Guide 32 6 - PC Features Wireless connec tion 1 Run the MF Director application by clicking on the icon located on yo ur desktop or from the menu S TART > P ROGRAMS >C OMPANION S UITE >C OMPANIO N S UITE P RO LL > A DD PRINTER . 2 Click on the N EXT button to run the installation procedure. 3 The next screen sho[...]

  • Page 33

    B2500 6 - PC Features B2500 MFP User’s Guide 33 LL prog ram remov al. 4 A preparation screen appears. You can cancel the removal by clicking on C ANCEL . 5 You need to restart your system at the end of the procedure. Close all open programs, se lect Y ES , I WANT TO RESTART MY COMPUTER NOW and click on the F INISH button. Multifunction Terminal&a[...]

  • Page 34

    B2500 B2500 MFP User’s Guide 34 6 - PC Features Utilities and applications activation The C OMPANI ON S UITE P RO graphical interface allows you to run the following utilities and software: -g e t HELP from the current documentation, - run the PaperPort software (Doc Manager). To run a software or utility contained in the C OMPANION S UITE P RO k[...]

  • Page 35

    B2500 6 - PC Features B2500 MFP User’s Guide 35 Companion Suite Pro LL functions Document analysis The document analysis can be carried out in two ways: •e i t h e r b y t h e S CA N T O function (application accessible from the MF Director window or from the SCAN button from the machine), • or directly from a TWAIN standard compatible applic[...]

  • Page 36

    B2500 B2500 MFP User’s Guide 36 7 - Maintenance Maintenance Service General information To ensure that your machin e is kept in the best condition, it is recommended th at you periodically clean the inner parts. Please respect the following rules while us ing this machine: - Do not leave the scanner cover open. - Do not try to lubricate the devic[...]

  • Page 37

    B2500 7 - Maintenance B2500 MFP User’s Guide 37 display: then, If the C button is pressed while the smart card is being read, the machine displays: Cleaning Scanner reading system cleaning When one or more vertical lines appear on the copies, clean the glass of the scanner. 1 Open the scanner cover until it is standing in vertical position. 2 Wip[...]

  • Page 38

    B2500 B2500 MFP User’s Guide 38 7 - Maintenance Open and close the consumable cover. The printer starts again automatically. In case of paper jam. The following message appears: Do the following: 1 Remove the toner cartridg e and check if a sheet is jammed. Remove the sheet of paper which causes the paper jam. Put the toner cartridge in the machi[...]

  • Page 39

    B2500 8 - Specifications B2500 MFP User’s Guide 39 Specifications Physical specifications Electrical specifi cations Environmental specific ations Peripheral specifications Printer Copier Scanner Printing support s PC connection Specifications are subject to chan ges for improvement without notice. Dimensions: 17.6 x 15.2 x 13.5 inches (447 x 386[...]

  • Page 40

    B2500 MFP User’s Guide 40 9 - Safety B2500 S AFETY SAFETY WARNING Before powering on your unit, mak e sure the power ou tlet it is con- nected to mee ts the require ments printed on the wa rning label o n your unit, or o n the separate power s upply (depend ing on the mod el). This unit must not be installed on the floor. If you r un it wo rks w [...]

  • Page 41

    B2500 MFP User’s Guide 41 10 - Consumables B2500 C ONSUMABLES T oner Cartridge Part Number :56120401 Toner c artridge characteristics: The standard toner cartridge can produce up to 4,000 pages (when printing on Letter paper with a 5% max. black and white ratio). The initial toner cartridge can produce up to 1,500 pages (when printing on Letter p[...]

  • Page 42

    42 B2500 S ERVICE AND S UPPORT © 2006 Oki Data Americas, I nc. Oki Data Americas, Inc. 2000 Bishops Gate Blvd. Mt. Laurel, NJ 0 8054-4620 Tel: (856)235-2 600 Fax: (856)222-532 0 www.okiprintingsolutions.com OKI is a registered trade mark of Oki Electric Industry Company , Ltd. AmEx is a registered trademark of American Express Co. Avery is a regis[...]