Xerox Copycentre C118 manual

C118 M118/M118i WorkCentre CopyCentre User Guide 701P42721_EN[...]

Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND © 2004 by Fuji Xerox Co., Ltd. All rights reserved. Copyright p rotection c laimed includ es all forms a nd matters o f copyrighte d material an d information now allo wed by statu tory or judici al law or hereinafter gra[...]

Table of Cont ents Xerox CopyCentre/WorkCentre 118 User Gu ide 3 T able of Content s Table of Contents ................................................... .................................. 3 1 Before Using the Machine .............................................. ..................... 11 Xerox Welcome Center ......................................[...]

4 Xerox CopyCentre/WorkCentr e 118 User Guide Ground Fault Interrupter (GFI) .................................................... ........... 35 Power Saver Modes .................................................................... ........... 36 Changing the Default Time Settings ...................................................... 37 Modes ....[...]

Table of Cont ents Xerox CopyCentre/WorkCentre 118 User Gu ide 5 Specifying Destinations ..................................................... ..................... 65 Address Enter/Next............................................ ................................ 66 Address Book ............................................................... ......[...]

6 Xerox CopyCentre/WorkCentr e 118 User Guide One Touch Dial....................................... ........................................... 89 E-mail Features ........................................... ........................................... 90 Resolution............................................... ......................................[...]

Table of Cont ents Xerox CopyCentre/WorkCentre 118 User Gu ide 7 Supported Paper Sizes ........................... ......................................... 121 Supported Paper Types .......................... ......................................... 123 9 Setups ................................... .................................................[...]

8 Xerox CopyCentre/WorkCentr e 118 User Guide Daylight Savings .............................................................................. 147 Fax Send Settings .................................. ......................................... 148 Receive Settings................ ........................................... ................... 149 F Co[...]

Table of Cont ents Xerox CopyCentre/WorkCentre 118 User Gu ide 9 Paper Jams ................................................. ......................................... 172 Paper Jams in Cover A .................................................................... 173 Paper Jams in Cover B .............................................................[...]

10 Xerox CopyCentre/WorkCentr e 118 User Guide[...]

Xerox CopyCentre/WorkCentre 118 User Gu ide 11 1 Before Using the Machine Welcome to the Xerox family of CopyCentre/WorkCentre products. This User Guide provides detailed informa ti on, technical specifications and procedures for using the integral features of the machine. Xerox W elcome Center If you need assistance during or after product in stal[...]

1 Before Using the Machine 12 Xerox CopyCentre/WorkCentr e 118 User Guide Conventions This section describes the convention s used throughout this User Guide. In this gu ide, you will find that some t erms are used interchangeably: • Paper is synonymous with media. • Document is synonymo us with original. • Xerox CopyCentre/WorkCentre 118 is [...]

Conventions Xerox CopyCentre/WorkCentre 118 User Gu ide 13 T ext in <Angle Bracket s> Indicate that these a re names of the hard buttons, numeric or symbol buttons, lights on the control panel or symbols o n the power switch label. For example: • Press the <Job Status> b utton to display the Job Status screen. • Press the <C> [...]

1 Before Using the Machine 14 Xerox CopyCentre/WorkCentr e 118 User Guide Related Information Sources The following additional sources of info rmation are available for the machine. • Xerox CopyCentre/WorkCentre 118 Quick Reference Gu ide • Xerox CopyCentre/WorkCentre 118 System Administration Guide • The On-line Help system (Print Drivers an[...]

Safety Notes Xerox CopyCentre/WorkCentre 118 User Gu ide 15 W ARNING: This product must be conn ected to a protective earth circuit. This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical ou tlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to [...]

1 Before Using the Machine 16 Xerox CopyCentre/WorkCentr e 118 User Guide Z If any of the following c onditions occur, switch off the power to the machine immediately and disconnect the power cord fro m the electrical outlet. Call a n authorized local service representative to correct the problem. – The equipment emits unusual noises or odors. ?[...]

Safety Notes Xerox CopyCentre/WorkCentre 118 User Gu ide 17 • Always locate the e quipment in an area that has adequate ventilation, and sp ace for servicing. See installation instru ction s for minimum di mensions. • Always use materials and supplies specif ically designed for your Xerox/ Fuji Xerox equipment. Use of unsuitable materials may r[...]

1 Before Using the Machine 18 Xerox CopyCentre/WorkCentr e 118 User Guide If you need additional information abou t ozone, please request the publicatio n Ozone by calling 1-800-828-6571 in the Unite d States and Canada. In other markets please contact your Service Provider. For Consumables Store all consumables in accordance with the instructions [...]

Regulatory Information Xerox CopyCentre/WorkCentre 118 User Gu ide 19 Regulatory Information CE Mark The CE mark applied to this product symboliz es Xerox's declaration o f conformity with the following applicable Directives of the Eu ropean Union as of the dat es indicated: January 1, 1995: Council Directive 72/23 /EEC amended by Co uncil dir[...]

1 Before Using the Machine 20 Xerox CopyCentre/WorkCentr e 118 User Guide Data Coupler Information: This equipment complies with Part 68 of the FCC rules and the requirements a dopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contain s, among other informat ion, a product iden tifie[...]

Regulatory Information Xerox CopyCentre/WorkCentre 118 User Gu ide 21 If your office has specially wired alarm equipment connect ed to the telephone line, make sure that the installation of this Xerox equ ipment does not disable your ala rm equipment. If you have questions about what will disab le alarm equi pment, consult your Telephone Company or[...]

1 Before Using the Machine 22 Xerox CopyCentre/WorkCentr e 118 User Guide In the event of a problem you sh ould contact your authorized local dea ler in the first instance. This product has been tested to and is compliant with TBR21, a specification for terminal equipment for use on analogue -switched telephone networks in the European Economic Are[...]

About License Xerox CopyCentre/WorkCentre 118 User Gu ide 23 acid rain and long-term changes to the clim ate by decreasing the emissions that result from generating electricity. Xerox ENERGY STAR ® equipment is preset at the factory to enter a “low power” state and/or shut off completely after a specif ied period of use. These energy-sa v ing [...]

1 Before Using the Machine 24 Xerox CopyCentre/WorkCentr e 118 User Guide Redistribution and use in source an d binary forms, with or without modification, are permitted provided that the fo llowing conditions are met: 1. Redistributions of source code must reta in the above copyright notice, this list of conditions and the fo llowing disclaimer. 2[...]

About License Xerox CopyCentre/WorkCentre 118 User Gu ide 25 THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED . IN NO EVENT SHALL THE OpenS SL PROJECT OR ITS CONTRIBUTORS B[...]

1 Before Using the Machine 26 Xerox CopyCentre/WorkCentr e 118 User Guide 4. If you include any Windows sp ecific code (or a derivative thereof) from the apps directory (application code) y ou must include an ackno wledgement: “This product includes software writt en b y Tim Hudson (tjh@cryptsoft.com)” THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ?[...]

Illegal Copies Xerox CopyCentre/WorkCentre 118 User Gu ide 27 Postal Money Orders. Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States. Stamps and other represent atives of value, of whatever denomination, which have been or may be issued under a ny Act of Congress. 2. Adjusted Compensation Certificates for Ve[...]

1 Before Using the Machine 28 Xerox CopyCentre/WorkCentr e 118 User Guide 5. Proclamations, orders, regulations or appoint ments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen's Printer for Canada, or the equivalent print er for a province). 6. Marks, brands, seals, wrappers or designs used [...]

Product Recycling and Disposal Xerox CopyCentre/WorkCentre 118 User Gu ide 29 Product Recycling and Disposal Xerox operates a worldwide equipment take-back and reuse/recycle program. Contact your Xerox Sales Representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmenta[...]

1 Before Using the Machine 30 Xerox CopyCentre/WorkCentr e 118 User Guide[...]

Xerox CopyCentre/WorkCentre 118 User Gu ide 31 2 Product Overview This machine is not simply a conventional copier but a digital device capable of copying, faxing, printing and scann ing, depending on the configuration. The appearance of the screen on your machine may differ slightly depending on the model and configuration. However, featur e descr[...]

2 Product Overview 32 Xerox CopyCentre/WorkCentr e 118 User Guide Connector (LINE) Located on the right-hand side of the machine. Connect a telephone cable to this jack. Then connect the other end to the wall jack. Connector (TEL) Located on the right-hand side of the machine. Con nect a telephone to this jack if required. Document Feeder There are[...]

System Controls Xerox CopyCentre/WorkCentre 118 User Gu ide 33 System Controls Button/Indicator Function 1 <Manual Dial> Allows you to send and receive docu ments ma nually . This button works only for faxing with the document feeder; When the d ocument is loaded in to the feed er , you can press the button only for sending. When the document[...]

2 Product Overview 34 Xerox CopyCentre/WorkCentr e 118 User Guide Power On/Off Powering On Ensure that the machine is con nected to a suitable power supply and that the power plug is firmly connect ed to the electrical outle t. For more information, refer to Electrical Specifications in the Specifications chapter on page 210. The machine is ready t[...]

Ground Fault Interrupter ( GFI) Xerox CopyCentre/WorkCentre 118 User Gu ide 35 1. Press the power switch to the <I> position. NOTE: If the machine does not st art up, check that the <RESET> button on the side of the machine is in the reset position. Powering Off If the Fax option is installed, make sure t hat the <Jobs in Memory> [...]

2 Product Overview 36 Xerox CopyCentre/WorkCentr e 118 User Guide Before using the machine, press the <TEST> button. If the GFI is working properly, the <RESET> button should pop up. If it does, press the <RESET> button. NOTE: If the <RESET> button pop s back up when you press it, or if power is not restored by this procedur[...]

Changing the Default Time Settings Xerox CopyCentre/WorkCentre 118 User Gu ide 37 Sleep Mode The machine automatically switches to the Sleep Mode after the Low Power Mode continues for a specified period of time. The Sleep Mode has a reduced power consumption compared to the Low Power Mode. In this mode, the screen is turned off, and the Power Save[...]

2 Product Overview 38 Xerox CopyCentre/WorkCentr e 118 User Guide 9. Select the required option. 10. Enter the value using the n umeric keyp ad. NOTE: Y ou may have to delete the existing value (by choosing <C> on the control panel) before e ntering the new value. 11 . Press the <Enter> button. Modes The mode buttons are used to access [...]

Modes Xerox CopyCentre/WorkCentre 118 User Gu ide 39 1. Press the <Copy> button on the control panel. 2. Press the < I > or < J > button to swit ch between screens. 3. T o exit the Copy mode, press an other mode button. For more information about Copy features, refer to Copy chapter on page 49. Fax Use this button to access the op[...]

2 Product Overview 40 Xerox CopyCentre/WorkCentr e 118 User Guide 1. Press the <Log In/Out> button on the control p anel. 2. Select the required option. NOTE: T o select System Settings, the Key Operat or password is required. The default Key Operator password is “1 1 1 1 1”. For more information, refer to Setups Pro cedure in the Setups [...]

Modes Xerox CopyCentre/WorkCentre 118 User Gu ide 41 1. Press the < J > button on the control panel. 2. Select the required option. Fax/E-mail You can select either [Send] or [Receive] for a fax job, and [Send] for a n e-mail job. • Send – Displays the fax and e-mail out-go i ng jobs. Select a job from the list using the <Select> bu[...]

2 Product Overview 42 Xerox CopyCentre/WorkCentr e 118 User Guide Error Information This screen allows you to view t he date and time of the errors, th e error codes and the status of each error. The contents of each screen may differ d epending on the type or stat us of the job. 1. Select [Error Information] on the [Machine S tatus] screen using t[...]

Modes Xerox CopyCentre/WorkCentre 118 User Gu ide 43 Sent Report Prints a Sent Report which provides information about the last 50 fax transmissions and e-mail sendings. The detailed infor mation r eported for each job includes: the recipient name, the transmission time, the m odes, and the transmission result. Received Report Prints a Received Rep[...]

2 Product Overview 44 Xerox CopyCentre/WorkCentr e 118 User Guide 1. Select [Report/List] on the [Machine S tatus] screen using th e <Select> button. 2. Press the <Enter> button. 3. Press the < J > button to display the Print Jobs screen. 4. Select the required option by selecting [ T ] or [ S ] using t he <Select> button. 5[...]

Modes Xerox CopyCentre/WorkCentre 118 User Gu ide 45 • PS Logical – Prints a list of printers created in PostScript when the PostScript kit has been installed. Allows you to check the se ttings for up to 10 registered logical printers. • PDF Settings – Prints a re port which provides the various settings in the PDF print mode. • PCL Setti[...]

2 Product Overview 46 Xerox CopyCentre/WorkCentr e 118 User Guide Emulation Sets the Emulation mode of PDF or PCL. PDF • Quantity – Specify the copies to b e printed between 1 to 999. • 2 Sided Print – Specify wheth er or not to do double-sided printing. When dou ble- sided printing is enabled, select which edge of the paper is to be bound:[...]

Auditron Access Screen Xerox CopyCentre/WorkCentre 118 User Gu ide 47 • HexDump – Specify whether to print the data sent fro m a PC in the ASCII code corresponding to the hexa decimal notation format so the data contents can be checked. • Draft Mode – Specify wheth er or not to print in draft mode. • Line Termination – Select the line t[...]

2 Product Overview 48 Xerox CopyCentre/WorkCentr e 118 User Guide 1. Enter the passwo rd of each registered account using the alphanumeric keyp ad on the control panel. 2. Press the <Enter> button. Recycled Paper The use of recycled paper in the machin e benefits the environment with no degrada tion in performance. Xerox re commends recycled [...]

Xerox CopyCentre/WorkCentre 118 User Gu ide 49 3C o p y This chapter describes how to use the copy feature s. Copying Procedure This section describes the ba sic copy proced ure. Before making copies on the machine, identify what is to be copied and the nu mber of copies required. Follow t he steps below. 1. Load the Document s – page 49 2. Selec[...]

3 Copy 50 Xerox CopyCentre/WorkCentr e 118 User Guide NOTE: The document feede r (ADF/DADF) is optional. The available document sizes are as follows: ADF:128 (W) × 100 mm to 307 × 1000 mm DADF:128 (W) × 140 mm to 307 × 1000 mm or 3 07 × 432 mm in double-sided mode The document feeder is capable of sequential ly scanning mixed size documents. A[...]

Copying Procedur e Xerox CopyCentre/WorkCentre 118 User Gu ide 51 1. Raise the document feeder or the document glass c over . 2. Place the document face down on the document glass, aligned with the tip of the registration arrow ne ar the top lef t of the document glass. 3. Lower the document feeder or the document glass c over . Const ant V elocity[...]

3 Copy 52 Xerox CopyCentre/WorkCentr e 118 User Guide 1. Press the <Copy> button on the control pan el. Ensure that the Copy screen is displayed. 2. Press the <Clear All> button once on the control pa nel to cancel any previous selections. 3. Select an option for the required feature. If necessary press the < I > or < J > bu[...]

Copying Procedur e Xerox CopyCentre/WorkCentre 118 User Gu ide 53 NOTE: If a problem, such as a document jam or memory full error , occurs while scanning multiple document s, the job is canceled and the scanned data deleted. T o resume the same operation, load all the docume nts again an d press the <S tart> button. NOTE: If the memory full e[...]

3 Copy 54 Xerox CopyCentre/WorkCentr e 118 User Guide Copying Features This section describes the various featu res available for a copy job. For more information about the features available, refer to the following. Paper Supply – p age 54 Reduce/Enlarge – p age 56 Lighten/Darken – page 57 Original T ype – page 57 Multiple-Up – page 58 2[...]

Copying Features Xerox CopyCentre/WorkCentre 118 User Gu ide 55 Auto Selects an appropriate tray automatically according to th e document size, amount of reduction or enlargement. Presets Select a paper tray from Tray 1 to 5, depending on the trays available on the machine. When Tray 5 (bypass tray) is selected, the [Paper Size] screen is displayed[...]

3 Copy 56 Xerox CopyCentre/WorkCentr e 118 User Guide [Paper T ype] screen Use this screen to select a paper type for Tray 5 (byp ass tray). For more information on the paper types, refer to Paper Type in the Setups chapter on page 136 . 1. After selecting th e paper size on th e [Paper Size] screen, press the <Ente r> button. 2. Select the r[...]

Copying Features Xerox CopyCentre/WorkCentre 118 User Gu ide 57 Lighten/Darken This feature allows you to adjust the density for copyin g documents in five levels. Use the <Select> buttons to lighten or darken the density. 1. Press the < I > or < J > button to display [Lighten/Darken] on the Copy screen. 2. Select [Lighten/Darken][...]

3 Copy 58 Xerox CopyCentre/WorkCentr e 118 User Guide Multiple-Up This feature allows you to copy two or four independent documents onto one sheet of paper. The machine automatically redu ces/enlarges the images as needed to pr int them on one page. 1. Press the < I > or < J > button to display [Multiple-Up] on the Copy screen. 2. Selec[...]

Copying Features Xerox CopyCentre/WorkCentre 118 User Gu ide 59 Produces double-sided copies from single -si ded documents. Press the <Enter> button to display the [Copies] screen. Select eithe r [Rotate Side 2 Off] or [Rotate Side 2 On] to specify the orientation for the output images. 2 J 1 Sided Produces single-sided copies fro m double-si[...]

3 Copy 60 Xerox CopyCentre/WorkCentr e 118 User Guide Collated Delivers the specified num ber of copy sets in the same order as the documents. For example, two copies of a three page document are delivered in the order 1-2 -3, 1-2-3. Uncollated Delivers the copies in stacks based on the number of copies requested for each document. For example, two[...]

Xerox CopyCentre/WorkCentre 118 User Gu ide 61 4F a x This chapter contains information about using the optional fax features, which are dependent on your machine configuration. In add ition to regular fax features, the Direct Fax feature is available when the o ptional Printer Kit is installed. Direct Fax allows you to transmit fa xes directly fro[...]

4F a x 62 Xerox CopyCentre/WorkCentr e 118 User Guide 1. Load documents face up into the document feeder or face down on the document glass. For more information on how to load the documents, refer to 1. Load t he Documents in the Copy on page 49 . Scan the Documents There are two methods of scanning the documents. • Auto Detect Standard size doc[...]

Fax Procedure Xerox CopyCentre/WorkCentre 118 User Gu ide 63 2. Press the <Clear All> button on the control panel once to cancel any previous selections. 3. Select an option for the required feature. If nece ssary, pres s the < I > or < J > button to switch between screens, and configure the fax settings. For more information a bo[...]

4F a x 64 Xerox CopyCentre/WorkCentr e 118 User Guide 4. S t art the Fax Job 1. Press the <S tart> button o n the control panel to scan and send the documents. NOTE: If a problem, such as a documen t jam or memory full error , occurrs while scanning multiple document s, the job is canceled and the scanned dat a deleted. T o resume the same op[...]

Specifying Destinations Xerox CopyCentre/WorkCentre 118 User Gu ide 65 1. Press the <S top> button on the control panel to cancel th e current fax job. 2. If required, press the <Job S tatus> button on the control p anel to display the Job S tatus screen. T o exit the Job S tatus screen, press the <Exit> or <Job S tatus> but[...]

4F a x 66 Xerox CopyCentre/WorkCentr e 118 User Guide Address Enter/Next Use this feature to send the document t o more than one destin ation. You can specify destinations using Speed Dial, One Touch Dial , or the numeric keypad on the control panel. You can also use the Address Book to quickly lo ok up and enter destin ations registered for Speed [...]

Specifying Destinations Xerox CopyCentre/WorkCentre 118 User Gu ide 67 Program List Allows you to select from the list of programs registe red in Fax Program. NOTE: Y ou cannot select a Fax Program if a destination is already specified. Search by Index Allows you to locate a destination by the in dex character assigned to the destination when regis[...]

4F a x 68 Xerox CopyCentre/WorkCentr e 118 User Guide Fax Program Use Fax Program to create a dialing method that allocates a fax destination and fax- sending operations to one key. You can alwa ys send faxes with the same settings by recalling the program using One Touch Dial. It is an effe ctive way to save time. Up to 30 Fax Programs can be regi[...]

Fax Features Xerox CopyCentre/WorkCentre 118 User Gu ide 69 T ransmission Report – page 7 2 F Code – page 7 3 Overseas Communication – p age 74 Delayed S tart – page 74 Multiple-Up – page 75 Priority Send – p age 75 Recipient Print Set s – page 75 Direct Send – page 76 2 Sided Originals – page 76 Polling – page 7 7 Bulletin Boar[...]

4F a x 70 Xerox CopyCentre/WorkCentr e 118 User Guide Fine Scans documents using 8 × 7.7 lin es/mm resolution. This option is recommended for detailed line art or small letters. Superfine Scans documents using 16 × 15.4 lines/mm resolution. This option is recommended for detailed line art or small letters. It requir es more commun ication time, b[...]

Fax Features Xerox CopyCentre/WorkCentre 118 User Gu ide 71 Auto Detect Detects the size of the document automatically. Standard size documents can be a utomatically detected. If the document is not a standard size, or the size cannot be detected, the machine will automatically choose the size to prevent image loss. For more information abou t size[...]

4F a x 72 Xerox CopyCentre/WorkCentr e 118 User Guide 4. Press the <Enter> button. Off Disables the feature. Sender Name 1 Uses the send header registered to Sender Name 1. Sender Name 2 Uses the send header registered to Sender Name 2. Recipient Name Prints a recipient name which is registered in a Speed Dial, along with a sender name. This [...]

Fax Features Xerox CopyCentre/WorkCentre 118 User Gu ide 73 F Code This feature enables fax transmissi ons using the F Code defin ed by the Communications and Information Network Asso ciation of Japan. The F Code standard is based on Recommendation T.30 defined by ITU Teleco mmunication Standardization Sector (ITU-T), and allows communication with [...]

4F a x 74 Xerox CopyCentre/WorkCentr e 118 User Guide 3. Select the required option. Off Disables the feature. F Code You can enter F Code using the numeric keypad on the control panel. Password You can enter a password usin g the numeric keypad on the control pane l. When specifying the password, you must set the F Cod e. You cannot specify a pass[...]

Fax Features Xerox CopyCentre/WorkCentre 118 User Gu ide 75 Minutes Press the <C> button to clear the entered value, and then enter the minute of the delayed start time using the numeric keypad on the control panel. Multiple-Up When using the document feede r, use this feature to send two con secutive pages as a single page. The arrangement o[...]

4F a x 76 Xerox CopyCentre/WorkCentr e 118 User Guide Direct Send Using the document feeder, this feature allo ws you to sta rt sending a fax immediately after scanning the first page of documents. This is a u seful feature when there is inadequate available memory on the machine. When you use the feature, the <Direct Send> green light illumi[...]

Fax Features Xerox CopyCentre/WorkCentre 118 User Gu ide 77 Polling This feature allows you to retrieve a docume nt from a remote machine, which is referred to as “polling”. The remote fax information is entered using the same method for sending faxes, but the Polling option is use d to initiate retrieving the fax from the remote machine. You c[...]

4F a x 78 Xerox CopyCentre/WorkCentr e 118 User Guide 1. Select [Doc. for Polling] on the [Polling] screen using the <Select> button. 2. Select the required option. 3. Change the settings if required. 4. Press the <Enter> button. [Poll Receive] screen You can set the following opt ions for retrieving a document from a remote machine: [F[...]

Fax Features Xerox CopyCentre/WorkCentre 118 User Gu ide 79 Post/Print/Delete Allows you to post, print or delete doc uments on a specified bulletin board on the machine. When you select this option, the [Bulletin Board] scree n displays. [Browse (Fax In)] Screen You can set the following features for brow sin g or retrieving documents: [F Code], [[...]

4F a x 80 Xerox CopyCentre/WorkCentr e 118 User Guide Mailbox This feature allows you to print or delete confidential documents stored (received from remote machines) in mailboxes on the machine. At least one confidential mailbo x must be set up for the feature. For more inf ormation on how to register mailboxes, refer to Mailbox in the Setups chap[...]

Fax Features Xerox CopyCentre/WorkCentre 118 User Gu ide 81 On-Hook This feature allows you to send a d ocument after checking to hear the other part y answers, using line monitor. The line mon itor volume can be set by the Key Operator. For more information, refer to Line Mo nitor in the Setups chapter on page 129. 1. Press the <Manual Dial>[...]

4F a x 82 Xerox CopyCentre/WorkCentr e 118 User Guide[...]

Xerox CopyCentre/WorkCentre 118 User Gu ide 83 5E - m a i l This chapter contains information about us ing the optional E-mail features, which are dependent on your machine configuration. To use t hese features, additional Memory (for Printer), Fax Kit, Printer Kit, and Scan to Email Kit must be installed. With this feature, documents are scanned a[...]

5 E-mail 84 Xerox CopyCentre/WorkCentr e 118 User Guide 1. Load documents face up into the document feeder or face down on the document glass. For more information on how to load the documents, refer to 1. Load t he Documents in the Copy chapter on page 49 . Scan the Documents There are two methods of scanning the documents. • Auto Detect Standar[...]

E-mail Procedur e Xerox CopyCentre/WorkCentre 118 User Gu ide 85 2. Press the <Clear All> button once on the control panel to can cel any previous selections. 3. Select an option for the required feature. If necessary, press the < I > or < J > button to switch betwee n screens to configure the e-mail settings. For more information[...]

5 E-mail 86 Xerox CopyCentre/WorkCentr e 118 User Guide 5. Confirm the E-mail Job in the Job St atus Follow the steps below to confirm the e-mail job you started. 1. Press the <Job S tatus> button on the control pan el to display the Job S tatus screen. The job being processed will be displayed on the Current screen. 2. If required, press the[...]

Specifying Destinations Xerox CopyCentre/WorkCentre 118 User Gu ide 87 S pecifying Destinations This section describes how to specify d estinations using t he features available on the machine. For more information, refer to the following. E-mail Address – p age 87 Address Enter/Next – p age 87 Address Book – pa ge 88 Speed Dial – p age 89 [...]

5 E-mail 88 Xerox CopyCentre/WorkCentr e 118 User Guide 1. Enter the first destination. 2. Press the <Address Enter/Next> button on the control p anel. 3. Enter the next destination. 4. Repeat steps 2 and 3 as required. NOTE: Y ou can delete a destinat ion which has been entered using S peed Dial or One T ouch Dial by pressing the <C> b[...]

Specifying Destinations Xerox CopyCentre/WorkCentre 118 User Gu ide 89 Sp e ed Di a l This feature allows you to specify th e e-mail address quickly using a 3-digit co de assigned to the destination. For example, if you regist er the e-mail address to Speed Dial code 123, you need only to ent er “123” to automatically specify that registered e-[...]

5 E-mail 90 Xerox CopyCentre/WorkCentr e 118 User Guide E-mail Features This section describes the various featu res available for an e-mail job. For more information about the features available, refer to the following. Resolution – p age 90 Lighten/Darken – page 91 Scan Size – page 91 Reduce/Enlarge – p age 92 File Format – page 92 T ra[...]

E-mail Features Xerox CopyCentre/WorkCentre 118 User Gu ide 91 400 dpi Photo Specifies a 400 dpi resolution for documen ts that contain photographs only. 600 dpi Photo Specifies a 600 dpi resolution for documen ts that contain photographs only. 400 dpi Text/Photo Specifies a 400 dpi resolution for documen ts that contain both te xt and photographs.[...]

5 E-mail 92 Xerox CopyCentre/WorkCentr e 118 User Guide Presets Allows you to select from the preset standard sizes. Reduce/Enlarge This feature allows you to reduce or enla rge a scanned documen t to a specified ratio. 1. Press the < I > or < J > button to display [Reduce/Enlarge] on the E-mail screen. 2. Select [Reduce/Enlarge] using [...]

E-mail Features Xerox CopyCentre/WorkCentre 118 User Gu ide 93 The Key Operator specifies wh ether to print out a report when sending e-mail to a single destination, whether to print out a report when sending e-mail to multiple destinations, and whether to print out the scanned documents with the report. For more information about reports, refer to[...]

5 E-mail 94 Xerox CopyCentre/WorkCentr e 118 User Guide Sender For sender information, you can use the machine's address assigned by the Key Operator or select the address registered as a Speed Dial code in the Address Book. For information about Speed Dial, refer to Speed Dial in the Setups chapter on page 159. 1. Press the < I > or <[...]

Xerox CopyCentre/WorkCentre 118 User Gu ide 95 6P r i n t This chapter contains information about us ing the optional print features, which are dependent on your machine confi guration. With this feature, you send printing jo bs from a PC directly to the machine. You can also send a PDF file directly to t he machine f o r printing without using the[...]

6P r i n t 96 Xerox CopyCentre/WorkCentr e 118 User Guide Inserts a divider page after each printed tra nsparency. Skip Blank Pages Does not print bla nk pages when printing documen ts that contain blank pages. Draft Mode Prints the text and graphics in gra y rather than black, thus reducin g the amount of toner used. UNIX and Macintosh Information[...]

Xerox CopyCentre/WorkCentre 118 User Gu ide 97 7 CentreW are Internet Services This chapter contains information about th e optional CentreWare Internet Services program. The CentreWare Internet Services p rogram uses the embedded Web Use r Interface, which enables communica tion between a networked computer and the machine via HTTP. CentreWare Int[...]

7 CentreWare Internet Services 98 Xerox CopyCentre/WorkCentr e 118 User Guide Accessing CentreW are Internet Services Follow the steps below to access CentreWare Internet Services. 1. At a client workstation on the network, launch an internet bro wser . 2. In the URL field, enter “http://” followed by the internet address of the machine. Then p[...]

Jobs Xerox CopyCentre/WorkCentre 118 User Gu ide 99 For more information about each functional page, ref er to the following. Jobs – page 99 S tatus – pa ge 101 Properties – page 1 02 Maintenance – page 1 15 Support – page 1 15 Jobs This page displays a list of active and completed jobs sent using the protocols, or from the machine contro[...]

7 CentreWare Internet Services 100 Xerox CopyCentre/WorkCen tre 118 User Guide Status Displays the status of the job. Job Type Displays the type of job. Quantity Displays the number of sets that have be en processed. Job History List This page displays a list of completed jobs. Details include the following. Job Name Displays the name of the job. O[...]

Status Xerox CopyCentre/WorkCentre 118 Use r Guide 101 Stat u s This page allows you to check the status of the paper trays, output trays, and consumables on the machine. The details displaye d may differ from those shown on the screen of the machine. Follow the steps below to select fea tures available on the [Status] tab. 1. Click [S tatus] on th[...]

7 CentreWare Internet Services 102 Xerox CopyCentre/WorkCen tre 118 User Guide Priority Displays the priority of each tray wh en Auto Tray Switching is selected. The highest priority will be number 1. The greater the numb er, the lower the priority. You can change the priority settings using [Paper Tray Attributes] on the [Properties] page. Output [...]

Properties Xerox CopyCentre/WorkCentre 118 Use r Guide 103 • To cancel any changes you have made, click [Restore Settings]. • To display the current machine settings, click [Refresh Status]. Depending on the selected items, you may b e required to enter the Key Operator name and password. The default name is “a dmin” and the default passwor[...]

7 CentreWare Internet Services 104 Xerox CopyCentre/WorkCen tre 118 User Guide Paper T ray A ttributes T rays Displays the name of the tray . Paper T ype Displays the paper type settings. Priority Allows you to configure the priority of the p aper supply from a specified tray . Paper Settings Paper T ype Displays the pape r type. S pecify the prior[...]

Properties Xerox CopyCentre/WorkCentre 118 Use r Guide 105 Mail Notice Settings Notice Frequency Select the frequency of sending the sta tus e-mail. Notice Day (W eekly) Allows you to specify the day of the week on which the status e-mail is sent. Notice Dat e (Monthly ) Allows you to specify the date on which the mo nthly status e-mail is sent. No[...]

7 CentreWare Internet Services 106 Xerox CopyCentre/WorkCen tre 118 User Guide Internet Services Set tings Auto Refresh Inter val Use to enter a time interval when the content s of the browser display will be refres hed automatically . Display Language – Allows you to select the language to be displayed. Administra tor Mode Allows you to specify [...]

Properties Xerox CopyCentre/WorkCentre 118 Use r Guide 107 Port Settings This page displays the port se ttings for your machine, for example, Ethernet and Parallel. Port Settings allows yo u to configure the settings. Item s displayed on this page will depend on the mod el and settings of your pr inter . Ethernet This page allo ws you to configure [...]

7 CentreWare Internet Services 108 Xerox CopyCentre/WorkCen tre 118 User Guide Protocol Settings EtherT alk This is only displayed wh en PostScript is enabled. Printer Name – Enter th e printer name for Eth erT alk. Zone Name – Enter the Et herT alk zone name. Printer T ype – This is a display-on ly item. SMB This page allows you to configur [...]

Properties Xerox CopyCentre/WorkCentre 118 Use r Guide 109 Protocol Settin gs T ree Name – Enter the tr ee name. Context Name – Enter the context nam e of the Print Server Object. Up to 51 1 characters can be entered, with the exception of + (plus sign), (backslash), and ~ (tilde). T ransport Protocol (IPX/SPX) – Allows you to configure the[...]

7 CentreWare Internet Services 110 Xerox CopyCentre/WorkCen tre 118 User Guide Protocol Settings DNS Address 1–3 – En ter the DNS addr ess 1, DNS address 2 and DNS address 3 in the xxx.xxx.xxx.x xx format. DNS Name – Enter the DNS domain name. Generate Domain Search List Automatically – Allow s you to enable/disable the automatic setting to[...]

Properties Xerox CopyCentre/WorkCentre 118 Use r Guide 111 Protocol Settings IPP This pa ge allows you to configure the fo llowing options when using IPP (Internet Printing Protocol) . Port Number – The default IPP port number 631 will be displayed. This is a display-on ly item. Add Port No. – Enter the po rt number . TBCP Filter – This is on[...]

7 CentreWare Internet Services 112 Xerox CopyCentre/WorkCen tre 118 User Guide Protocol Settings SMTP Send Authentication – Select the check box to set [POP before SMTP] for the authentication method. When [POP before SMTP] is enabled , you must set [POP3 Server Address], [POP User Name], and [POP User Password]. SMTP Server Address – Up to 256[...]

Properties Xerox CopyCentre/WorkCentre 118 Use r Guide 113 Emulation Settings PCL This page allows you to conf igure the settings when PCL is enabled. Paper Tray – Allows you to select the paper tray . Output Size – Allows you to select the paper size. Paper Size (Bypass) – Allo ws you to select the paper size for T ray 5 (bypass tray). Quant[...]

7 CentreWare Internet Services 114 Xerox CopyCentre/WorkCen tre 118 User Guide Memory Settings This page allows you to cha nge the settings for the free space availabl e and the print page buf fer size for Parallel, USB, EtherT alk, SMB, NetW are, LPD, IPP , Port9100, PostScript memory a nd PCL memory . Parallel Enter the print p age buffer of the [...]

Maintenance Xerox CopyCentre/WorkCentre 118 Use r Guide 115 Maintenance This page displays the Error History. It contai ns the following details on jobs where an error has occurred. Click the [Maintenance] t ab on the Header Panel on the home page. • Date/Time – Displays the date a nd time when the error occurred. Information is displayed in th[...]

7 CentreWare Internet Services 116 Xerox CopyCentre/WorkCen tre 118 User Guide[...]

Xerox CopyCentre/WorkCentre 118 Use r Guide 117 8 Paper and Other Media The machine is designed to use a variety of paper types and other media. T his chapter provides information about loading pa per and other types of media int o the machine. Loading Paper This section provides information on how to load paper into trays. NOTE: Make sure the side[...]

8 Paper and Other Media 118 Xerox CopyCentre/WorkCen tre 118 User Guide NOTE: T o avoid jams and misfeeds, do not load p aper on top of any remaining p aper in the tray . Remove the p aper , and reload it on top of the new stock loaded . 2. When loading p aper into T ray 1, push the metal plate down until it clicks. To load paper into Tray 2, 3, an[...]

Loading Paper Xerox CopyCentre/WorkCentre 118 Use r Guide 119 6. Close the p aper tray . Paper can be loaded either short edge feed or long edge feed. T ray 5 (Byp ass T ray) Tray 5 (bypass tray) allows you to use a va riety of paper sizes and types, includin g envelopes. Tray 5 (bypass tray) is located on the left-hand side of the machine. A tray [...]

8 Paper and Other Media 120 Xerox CopyCentre/WorkCen tre 118 User Guide 2. Slide the side guides towards the pape r until they are just touching the edge of the stack. Auto T ray Switching The machine automatically switches from one tray to another under the following condition. • When printing and the active tray runs out of paper. • When the [...]

Supported Paper Sizes and Types Xerox CopyCentre/WorkCentre 118 Use r Guide 121 Supported Paper Sizes The following table lists the pape r sizes supported for each paper tray and duple x kit. NOTE: For the capacity of each tray , refer to Paper Supply in the Specifications chapter on page 2 07. Standard Sizes Paper Size Latin American C ountries Eu[...]

8 Paper and Other Media 122 Xerox CopyCentre/WorkCen tre 118 User Guide O: Available X: Not available LEF: Long Edge Feed SEF: Short Edge Feed Non-standard Sizes Monarch Envelope LEF 190.5 98.4 X O X X O X X O X DL Envelope LEF 220 1 10 X O X X O X X O X C4 Envelope SEF 229 324 X O X X O X X O X C5 Envelope LEF 229 162 X O X X O X X O X Commercial [...]

Supported Paper Sizes and Types Xerox CopyCentre/WorkCentre 118 Use r Guide 123 Supported Paper T ypes The following table lists the pape r types supported for each paper tray and duplex kit. O : Available X : Not available • When using Arjo Wiggins Conqu eror High Speed Laser Laid CON90F (64010283), the paper type is set to Heavyweight 1. • If[...]

8 Paper and Other Media 124 Xerox CopyCentre/WorkCen tre 118 User Guide[...]

Xerox CopyCentre/WorkCentre 118 Use r Guide 125 9S e t u p s This chapter, written for the Key Operato r, describes how to set up the machine to change various preset defaults, how to regist er various items such as mailboxes and the Address Book, and how to configur e or change various Auditron settings. NOTE: Some features may not be available de[...]

9 Setups 126 Xerox CopyCentre/WorkCen tre 118 User Guide System Settings This screen allows you to select features for the settings you wan t to configure or change. For more information, refer to the following. Change Password – p age 126 Common Settings – p age 127 Auditron Administration – p age 131 Copy Settings – p age 133 Print Settin[...]

Common Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 127 Common Settings This screen allows you to configure or change th e machine settings that are common to the main features such as Copy, Fax, and E-mail. Screen Default – p age 127 Timer Settings – p age 127 Audio T ones – page 128 Notification T one – pag e 129 Auto Repeat – p[...]

9 Setups 128 Xerox CopyCentre/WorkCen tre 118 User Guide Auto Clear With this feature enabled , the machine clear s the programming se lections if you do not perform any operation within the selected per iod of time. When you select [On], you can select a time period in the range of 1 to 4 minutes. Power Saver Places the machine into the Low Power [...]

Common Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 129 Machine Ready Specify whether to activate the tone when the machine becomes ready for ope rations. Notification Specify whether to activate the tone before th e machine restores the initial status. Low Toner Alert Specify whether to activate the tone when the mach ine nearly runs out o[...]

9 Setups 130 Xerox CopyCentre/WorkCen tre 118 User Guide Repeat Start – Specify the period of time w hen the button is continued to press to start this feature. Repeat Interval – Specify the interval to change the setting values. Offset S t acking Use this feature to specify whether or not the machine should offset the output. Country Code (ISO[...]

Auditron Administration Xerox CopyCentre/WorkCentre 118 Use r Guide 131 5. Press the <Enter> button. When the ent ered code was not correct, re-enter the appropriate code again. 6. Select [OK] to change the cou ntry code. 7. Reboot the machine to activate the set tings. Millimeters/Inches Use this feature to change the unit of paper size disp[...]

9 Setups 132 Xerox CopyCentre/WorkCen tre 118 User Guide NOTE: T o enable the Auditron feature for the printer , you need to change the setting of [Auditron (Print)] using CentreW are In ternet Services. For how to cha nge the setting, refer to Auditron (Print) in the CentreW are Internet Services chapter on page 105. 1. Select [Auditron Admin.] on[...]

Copy Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 133 Delete Deletes the selected account. Change Password Changes the password for the selected account. Change Account Limit Changes the upper limit imposed on the number of prints allowed for t he selected account. However, if “0” is selected , no limit is imposed. Reset Impressions Res[...]

9 Setups 134 Xerox CopyCentre/WorkCen tre 118 User Guide Original T ype Use this feature to adjust the density when [Lighten/Darken] is set to [Auto] for copying documents, or to specify the de fault density for copying document s. Text Use this option to copy documents that conta in text only. Text & Photo Use this option to copy documents wit[...]

Copy Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 135 Reduce/Enlarge Use this feature to configure the default settings for the reduction/e nlargement ratio for copying. Default % Select the default reduction/en largement ratio. Custom % Allows you to specify a reduction/enlargement ratio as a preset. Sp ecify the required ratio using the &[...]

9 Setups 136 Xerox CopyCentre/WorkCen tre 118 User Guide Auto Automatically applies either [Collated] or [Uncollated] for sorting copy output. The [Collated] option is applied when you use the document feeder. When you use the document glass, [Uncollated] is applied. Collated Delivers the specified number of copy se ts in the same order as the docu[...]

Print Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 137 Customize Screens Use this feature to rearrange the lo cations of menu items on the Copy screen. After selecting [Customize Screens], select th e item you want to rearrange using the <Select> button, and then select the n ew locations pressing the < I > or < J > bu tto[...]

9 Setups 138 Xerox CopyCentre/WorkCen tre 118 User Guide Parallel Use to set up parallel interface. • Port Status – Specify whether to [Enable] or [Disable] the port status of parallel interface. • Print Mode – Specify the meth od used to process print data (applied print language). When [Auto] is selected, the machine automatically detect [...]

Print Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 139 • Port Status – Specify whether to [Enab le] or [Disable] the port status of NetWare. • Transport Protocol – Specify the transport protocol to be used for NetWare. Select [TCP/IP], [IPX/SPX], or both. • Print Mode - Specify the method used to process print d ata (applied print[...]

9 Setups 140 Xerox CopyCentre/WorkCen tre 118 User Guide • Access Control – Specify wheth er to enabl e or disable the access con trol when stopping or deleting the print job. • DNS – Specify whether or not to use the name registered in DNS when recognizing the machine. • Add Port No. – Specify the port nu mber 0, 80, or within the rang[...]

Print Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 141 data received, then interprets a nd prints the data correctly. Wh en [PCL] or [PS] is selected, the data received from t he PC is processed as each of these respective data types. • PJL – PJL commands are required when p rinting using the print driver. Specify whether to [Enable] or[...]

9 Setups 142 Xerox CopyCentre/WorkCen tre 118 User Guide WINS Server • Get DHCP Address – Specify whether to automatically acquire or ma nually specify the IP address required for us ing WINS from a DHCP server. • Primary IP, Secondary IP – These items are used to confirm the a u tomatically acquired address or manually set address. En ter [...]

Print Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 143 Specify whether or not to cancel the o ffli ne mode automatically. When [On] is selecte d, specify the period of time within the ra nge of 1 to 30 minutes in 1 min ute increments. Auto Job History Specify whether or not to automatically print information (Job History Report) about proce[...]

9 Setups 144 Xerox CopyCentre/WorkCen tre 118 User Guide 4. Press the <Enter> button. The select ed option is indicated by an asterisk (*). Substitute Tray Specify whether to print on paper load ed in another tray when there is no paper left in the tray selected by the Auto Tray Switch ing feature. If you want to replace paper, specify the pa[...]

Print Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 145 Paper Select Mode Specifies how to select paper wh en printing PostScript data. •A u t o Select this to print on the paper in the tray specified by the printer driver. • Select from tray Some applications create the PostScript p rogram directly without using a printer driver. In thi[...]

9 Setups 146 Xerox CopyCentre/WorkCen tre 118 User Guide Memory - Select this to perform spool processing. This uses th e memory as the receive buffer for spool processin g. If you select this option, specify the receive buffer memory capacity for spool p rocessing within 0.5 to 32 MB in 0.25 MB increments. Initialize/Delete Dat a Use this feature [...]

Fax Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 147 F Code – page 1 5 1 Local T erminal Information – page 15 2 Direct Send – p age 153 Fax Receiving Mode – pag e 153 Report Settings – p age 153 Customize Screens – page 1 54 1. Select [Fax Settings] on the [System Settings] screen using the <Select> button. 2. Press the &[...]

9 Setups 148 Xerox CopyCentre/WorkCen tre 118 User Guide After entering the st art date, pressing the <Enter> but ton allows you to enter the end date. After entering the end date, p ress the <Enter> button again. Clear Disables the feature. Next Moves the cursor to the n ext entry field. Fax Send Settings Use this feature to configure [...]

Fax Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 149 • Superfine – Scans document using 16 × 15. 4 line s /mm resolution. This option is recommended for detailed line art o r small letters. It requires more communication time, but produces a higher image quality. • Halftone – Specifies a reso lution for a dark and light coloring su[...]

9 Setups 150 Xerox CopyCentre/WorkCen tre 118 User Guide NOTE: When the memory full error occurs, the sett ings for Multiple-Up and Rot ate 90° will be lost. When this occurs, document s will be printed in reduced sizes or in divided pages according to the Receive Settings. T o avoid the memory full error again, delete unnecessary documents to fre[...]

Fax Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 151 Specify whether or not to print two receiv ed consecu tive documents as a single page. The arrangement of the scanned documents is fixed as top to bottom. Rotate 90° Specify whether or not to automatically rotate the image to be received. If the orientation of the received document and l[...]

9 Setups 152 Xerox CopyCentre/WorkCen tre 118 User Guide Transfer Document Specify how a receive d fax is to be processed by the machine. • Transfer – Forwards a received f ax to a specified destination. You can select the destination fax number from the Addres s Book. When [Enter Speed Dial] is selected, you can spe cify the fax number using t[...]

Fax Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 153 Select the extensio n or outside line. If you selected [Extension], then enter the number (0 to 9) to connect with the outside line, using the alphanumeric keypad on the control panel. Press the <C> button to clear the pre vious value. NOTE: When changing the setting of [Ext./Out si[...]

9 Setups 154 Xerox CopyCentre/WorkCen tre 118 User Guide Transmission Report Configure the settings for printing report that shows the result of transmission. • Single Destination – Configure the settings to be use d when sending fax to a single destination. If you select [Undelivered], the machine prints a report only when transmission fails. [...]

E-mail Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 155 Customize Screens – page 1 57 1. Select [E-mail Settings] on the [System Settings] screen using the <Select> button. 2. Press the <Enter> button. 3. Select the required option using th e <Select> buttons. 4. Press the <Enter> button. Resolution Use this featur[...]

9 Setups 156 Xerox CopyCentre/WorkCen tre 118 User Guide Lighten/Darken Use this feature to adju s t the default density of the scanning document s in five levels. Move T on the scre en by selecting [Darken] or [Lighte n ] using the <Select> button to select the density le vel. Reduce/Enlarge This feature allows you to enlarge or reduce a sca[...]

E-mail Settings Xerox CopyCentre/WorkCentre 118 Use r Guide 157 File Format Specify the default file format to save scanned docu ments. TIFF Saves scanned data in TIFF (Tagged Image File Format). PDF Saves scanned data in PDF (Portable Document Format). T ransmission Report The machine automatically prints a report that shows the result of transmis[...]

9 Setups 158 Xerox CopyCentre/WorkCen tre 118 User Guide Screen Contrast Use this feature to change the con trast on the screen. 1. Select [Screen Contrast] on the [System Settings] screen using the <Select> button. 2. Select the required option using the <Select> buttons. 3. Press the <Enter> button. Normal Selects the intermedia[...]

Create/Delete Xerox CopyCentre/WorkCentre 118 Use r Guide 159 Sp e ed Di a l This feature allows you to register fax o r e-mail destinations in S peed Dial. Y ou can search the registered destin at ion using the Address Book. 1. Select an address number (001 to 200) using th e <Select> buttons, or select [Enter No.] using the <Select> b[...]

9 Setups 160 Xerox CopyCentre/WorkCen tre 118 User Guide Change Recip. Name *1 Select when changing the registered name. Select [Edit] to display the recipient name entry field screen, then select [Entry Mode] to switch the character type and en ter the name using the alphanumeric keypad on the control panel. Change Fax No Select when changing the [...]

Create/Delete Xerox CopyCentre/WorkCentre 118 Use r Guide 161 To change the index, press the <C> button to delete the entered index, and then re - enter the new name. Program Type Select the type of the progra m. NOTE: The feature that can be programmed d iffers according to the type of the program. Fax Send – Set the [Resolution] and [Scan[...]

9 Setups 162 Xerox CopyCentre/WorkCen tre 118 User Guide F Code Enter an appropriate F Co de to be used for communications with a remote machine. For more information, refer to F Code in the Fax chapter on p age 73. Password Enter a password using the alp hanumeric keypad on the control panel. Remote Post Specify whether or not a password is requir[...]

Create/Delete Xerox CopyCentre/WorkCentre 118 Use r Guide 163 Specify whether or not to use the passwor d for authentication when receiving the document from remote machine to the mailbox. Delete Deletes the selected mailbox. 1*: You can also use symbols as well as text and numbers. Select [Alphabet] for Entry Mode, press the <#> button to di[...]

9 Setups 164 Xerox CopyCentre/WorkCen tre 118 User Guide[...]

Xerox CopyCentre/WorkCentre 118 Use r Guide 165 10 Maintenance Sometimes the machine will require maintenance. Information conta ined in this chapter will assist with these tasks. Ordering Supplies The drum cartridge and the toner cartridge are ava ilable for the machine. To obtain supplies, contact yo ur Xerox Sa les Representative, giving your co[...]

10 Maintenance 166 Xerox CopyCentre/WorkCen tre 118 User Guide The Control Panel and Screen Regular cleaning keeps the control panel and sc reen free from dust and dirt. To remove finger prints and smudges, clean the control panel and screen with a soft, lint-free clo th, slightly moistened with water. NOTE: The machine should b e powered of f befo[...]

Replacing the Drum Ca rtridge Xerox CopyCentre/WorkCentre 118 Use r Guide 167 3. Lift up the colored lever , and slide the drum cartridge out until you can lift the handle on top of the cartridge. 4. Hold the handle and remove the cartridge from the machine. NOTE: When replacing the drum cartridge, ma ke sure that the new cartridge is the correct o[...]

10 Maintenance 168 Xerox CopyCentre/WorkCen tre 118 User Guide 3. Place the cartridge in position as shown and, using the handle, slide it into the machine until it clicks. 4. Pull out the cartridge t ape completely without breaking it. 5. Push the cartridge again so that it is correctly placed. 6. Close Cover A until it latches and then close T ra[...]

Replacing the Tone r Cartridge Xerox CopyCentre/WorkCentre 118 Use r Guide 169 7. Close the front cover . Replacing the T oner Cartridge The toner cartridge is a customer replac eable unit. Whe n the remaining number of copies/prints that can be printed reaches 1 ,000 pages, the screen will display a message stating that the cartridge needs to be r[...]

10 Maintenance 170 Xerox CopyCentre/WorkCen tre 118 User Guide Inserting the New T oner Cartridge 1. Remove the new toner cartridge from the box. 2. Shake the cartridge up and down about 5 times gently to loosen up the toner inside. 3. Place the cartridge in position as shown and slide it into the machine until it clicks. 4. Close the front cover .[...]

Xerox CopyCentre/WorkCentre 118 Use r Guide 171 1 1 Problem Solving The machine has built -in information to help ident ify and manage error messages and problems. It also contains troubleshoot ing steps to help resolve prob lems. Refer to the information contained in this chapt er to resolve any problem so lving issues. In addition, the Online Sup[...]

11 Problem Solving 172 Xerox CopyCentre/WorkCen tre 118 User Guide were already received. Y ou can use the Power Of f Report to check the unprinted pages from such interruptions. Refer to Power Off Report in the Setups chapter on page 154. If the sender's fax number is not set on the machine of the sender, the Recipient column of the Power Off[...]

Paper Jams Xerox CopyCentre/WorkCentre 118 Use r Guide 173 Paper Jams in Cover A – p age 173 Paper Jams in Cover B – p age 175 Paper Jams in Cover C – p age 175 Paper Jams in Cover D – p age 176 Paper Jams in Exit – page 1 7 6 Paper Jams in T rays 1, 2, 3, and 4 (2–4 are Option al) – page 177 Paper Jams in T ray 5 (Byp ass T ray) – [...]

11 Problem Solving 174 Xerox CopyCentre/WorkCen tre 118 User Guide 3. Rotate the green lever A1 in the direction of the arrow to feed the p aper from the top of the fuser unit. 4. Pull out the paper fro m the machine in the direction of the arrow . 5. Close Cover A until it latches, and then close T ray 5 (bypass tray). Green Lever A2 1. Open T ray[...]

Paper Jams Xerox CopyCentre/WorkCentre 118 Use r Guide 175 Paper Jams in Cover B Follow the steps below to rectif y paper jams in Cover B. 1. Open Cover B while lif ting up the release lever . 2. Remove the jammed pape r . 3. Close Cover B until it latches. NOTE: Firmly press the center of the cover when closing it. Paper Jams in Cover C Follow the[...]

11 Problem Solving 176 Xerox CopyCentre/WorkCen tre 118 User Guide Paper Jams in Cover D Follow the steps below to clear paper jams in the duplex kit. 1. Open T ray 5 (bypass tray), if necessary . 2. Open Cover D while lif ting up the release lever . 3. Remove the jammed p aper inside the duplex kit. 4. Close Cover D until it latches. 5. Close T ra[...]

Document Jams Xerox CopyCentre/WorkCentre 118 Use r Guide 177 Paper Jams in T rays 1, 2, 3, and 4 (2–4 are Optional) Follow the steps below to clear paper jams in Trays 1 to 4. 1. Pull out the T ray 1, 2, 3, or 4 towards you. 2. Remove the jammed pape r . 3. Close the p aper tray . Paper Jams in T ray 5 (Byp ass T r ay) Follow the steps below to [...]

11 Problem Solving 178 Xerox CopyCentre/WorkCen tre 118 User Guide 2. Remove the jammed document slowly . When the document jams tightly in the document feeder roller and cannot be pulled out, pull it out from under the document feeder tray . Refer to Paper Jams in the Document Exit on page 179. 3. If a document jams under the inner cover while usi[...]

Troubles hooting Ta bles Xerox CopyCentre/WorkCentre 118 Use r Guide 179 Paper Jams in the Document Exit Follow the steps below to clear docu ment jams in the exit. 1. Pull up the knob to open the document feeder cover completely . 2. Lift up the document feeder tray in the direction as shown. 3. Remove the jammed document slowly while holding the [...]

11 Problem Solving 180 Xerox CopyCentre/WorkCen tre 118 User Guide Symptom Recommendation The machine will not power on . • Check the power cord. • Che ck that the power switch is pressed to the <I> position. • Check that the AC outlet is supplying voltage. Con nect another appliance to the outlet to verify the vo ltage supply . • Che[...]

Troubles hooting Ta bles Xerox CopyCentre/WorkCentre 118 Use r Guide 181 The machine dis plays a memory full error message. • Check with the Key Operator about available memory . • Div ide the remaining pages of the job into several small jobs and run th e job again. • Delete unnecessary documents to free up some memory . While scanning the d[...]

11 Problem Solving 182 Xerox CopyCentre/WorkCen tre 118 User Guide Deformed transparencies • Check that [Transp arencies] is selected on the screen. The machine au tomatically adjust s for dif ferent types of media . T ran sparencies tolerate le ss heat than paper . • Tra nsparencies can be loa ded only in T ray 2–4 (option al) or Tray 5 (byp[...]

Troubles hooting Ta bles Xerox CopyCentre/WorkCentre 118 Use r Guide 183 Output is to o light. • Se t the [Light en/Darken] fe ature to a darker setting. • If the toner cartridg e is new , the toner may not be dispensed. Repea t the job. • Remove toner cartridge and shake g ently (away from clothing or carpet). Uneven print • Load fresh pap[...]

11 Problem Solving 184 Xerox CopyCentre/WorkCen tre 118 User Guide Image loss • When copying a document from a larger paper size to a smaller size, reduce the image to fit onto the smaller paper size. • Set a slightly smalle r document size (for example, copy 90% inst ead of 100%). • Select [Auto] on the [Paper Supply] screen. Misfeeds in the[...]

Fault Codes Xerox CopyCentre/WorkCentre 118 Use r Guide 185 Fault Codes When a fault occurs, the screen displays a message o n how to clear the fault. Some faults indicate customer maintenance, while others require the a ttention of the Key Operator. The following table represents some of the fault codes and their corresponding corrective actions. [...]

11 Problem Solving 186 Xerox CopyCentre/WorkCen tre 118 User Guide 01xxxx The document you set in the document fee der is too short, or the document has been pulled out of the feeder . Check and reload the document. 02FFFF • An e-mail address is specified as the S peed Dial number for the forwarding destination or the number has been changed to a[...]

Fault Codes Xerox CopyCentre/WorkCentre 118 Use r Guide 187 72xxxx 7201xx Check the remote machine or the telephone line. If the erro r cannot be resolved, cont act the Xerox W elcome Center . 7203xx 74xxxx 7403xx Check the remote machine or the telephone line. If the erro r cannot be resolved, cont act the Xerox W elcome Center . 76xxxx 7603xx Che[...]

11 Problem Solving 188 Xerox CopyCentre/WorkCen tre 118 User Guide 8Fxxxx 8F04xx Check the remote machine or the telep hone line. If the error cannot be resolved, conta ct the Xerox Welcome Center . 8F05xx 8F0Bxx 91xxxx 9102xx Check the remote machine or the telepho ne line. If the error cannot be resolved, conta ct the Xerox Welcome Center . 9107x[...]

Fault Codes Xerox CopyCentre/WorkCentre 118 Use r Guide 189 B2xxxx B202xx Turn the po wer off and on. If the error cannot be re solved, cont act the Xerox W elcome Center . B203xx B204xx B205xx B207xx B4xxxx B401xx Turn the po wer off and on. If the error cannot be re solved, cont act the Xerox W elcome Center . B402xx B403xx B404xx B405xx B407xx B[...]

11 Problem Solving 190 Xerox CopyCentre/WorkCen tre 118 User Guide S10001 During document scanning, the document feede r cover opened. Close the document feeder cover . S10010 The document has jammed . Open the document feeder cover and remove the documents. S1001 1 The document has ja mmed. Open the document feeder cover and remove the documents. [...]

Fault Codes Xerox CopyCentre/WorkCentre 118 Use r Guide 191 016-501 POP3 server name is not set correctly when using POP3 protocol. Check if the POP3 server was set correctly . 016-502 Failed to login to POP3 server when using POP3 protocol. Check if the user name an d password used for the POP 3 server are set corre ctly . 016-503 SMTP server name[...]

11 Problem Solving 192 Xerox CopyCentre/WorkCen tre 118 User Guide 016-752 The machine could no t print the PDF file usin g the ContentsBridge utility because of insuf ficient memory . Change the print mode in ContentsBrid ge as follows and try again. • If the high quality mode is selected, change it to the st andard mode. • If the standard mod[...]

Fault Codes Xerox CopyCentre/WorkCentre 118 Use r Guide 193 016-790 Insufficient memo ry fo r e-mail. Do the following: • R educe scannin g resolution. • D ecrease the scann ing area. • A dd memory to print. 081-702 A fax transmission parameter was wrong. Check the settin gs of the print driver . 081-703 There was insuf ficient memory while t[...]

11 Problem Solving 194 Xerox CopyCentre/WorkCen tre 118 User Guide Output Quality Various situations can affect the quality of the output. Ch eck the following conditions to ensure optimum copy performance. If you still cannot reso lve the problem, contact the Key Operator. • Do not locate the machine in direct sunlight o r near a radiator. • F[...]

Xerox Welco me Center Xerox CopyCentre/WorkCentre 118 Use r Guide 195 The Welcome Center will want to know the fo llowing information: the nat ure of the problem, the serial number of the machine, the fault code (if any), as well as the name and location of your company. Follo w the steps below to look up t he serial number of the mach ine. 1. Pres[...]

11 Problem Solving 196 Xerox CopyCentre/WorkCen tre 118 User Guide[...]

Xerox CopyCentre/WorkCentre 118 Use r Guide 197 12 S pecifications This chapter contains the spec ifications f or the machine. Use the specifications listed below to identify the capabilities of the machine. Th e machine adheres to st rict specifications, approvals and certificati ons. These specification s are designed to provide for your safety a[...]

12 Specifications 198 Xerox CopyCentre/WorkCen tre 118 User Guide First Copy Out Time Using the Document Glass from Tra y 1, A4 or 8.5×11” (L etter) LEF: 7.4 seconds or less Warm-up Time Cold Start: 25 seconds or less Document Feeder (ADF/DADF) Capacity: 50 sheets (81.4 g/m 2 ) Paper Sizes: (with ADF): 128 (W) × 100 mm to 307 × 1000 mm (with D[...]

Document Size Detection Table Xerox CopyCentre/WorkCentre 118 Use r Guide 199 O: Detectable X: Undetectable *1: Replaced with 5.5 × 8.5” SEF (139.7 × 215.9 mm) *2: Replaced with 5.5 × 8.5” LEF (215.9 × 139.7 mm) *3: Replaced with Executive LEF (266.7 × 184.2 mm) *4: Replaced with 8.5 × 11” (Letter)SEF (215.9 × 279.4 mm) *5: Replaced wi[...]

12 Specifications 200 Xerox CopyCentre/WorkCen tre 118 User Guide When Using the Fax Feature When sending a fax, the machine may subs titute the closest possible standard document size, if a non-standard or iginal size is detected. NOTE: When loading the do cument on the document glass, always close the document glass cover to let the machine detec[...]

Document Size Detection Table Xerox CopyCentre/WorkCentre 118 Use r Guide 201 O: Detectable X: Not Detectable *1: Image loss may occur because the size for sending is smaller that the actual one. For non-st andard size document Document Feeder The non-standard size document is replaced with a standard document size tha t is larger than the scanned [...]

12 Specifications 202 Xerox CopyCentre/WorkCen tre 118 User Guide Document Glass The non-standard size document is replaced with a standard size document clo s e to the scanned size. The following table shows which size s are replaced when sending a fax. • Document width of 202 (mm) or less • Document width from 202.1 to 213 (mm) • Document w[...]

Document Size Detection Table Xerox CopyCentre/WorkCentre 118 Use r Guide 203 • Document width from 226.1 to 262 (mm) • Document width from 262.1 to 267 (mm) • Document width from 267.1 to 275 (mm) Length (mm) Size in sending (mm) Latin American Countries European Countries, the Middle and Near East Countries Canada and the United St ates T o[...]

12 Specifications 204 Xerox CopyCentre/WorkCen tre 118 User Guide • Document width from 275.1 to 289 (mm) • Document width from 289.1 to 301 (mm) • Document width from 301.1 (mm) or more Length (mm) Size in sending (mm) Latin American Countries European Countries, the Middle and Near East Countries Canada and the United St ates T o 257 279.4 [...]

Document Size Detection Table Xerox CopyCentre/WorkCentre 118 Use r Guide 205 When Using the E-mail Feature When sending scanned docu m ents as e-mail attachments, th e machine may rep lace the size with another one. Only standard size documents can be detected a utomatically, however, some document sizes scanned may be repla c ed when sendin g an [...]

12 Specifications 206 Xerox CopyCentre/WorkCen tre 118 User Guide O: Detectable X: Not detectable *1: Image loss may occur because the size for sendin g is smaller than actual one. A4 SEF 21 0 29 7 O 210 × 297 (A4 SEF) O 210 × 297 (A4 SEF) O 210 × 297 (A4 SEF) X 215.9 × 279.4 (8.5 × 11 ” S E F (Letter)) O 210 × 297 (A4 SEF) X 215.9 × 279.4[...]

Paper Supply Xerox CopyCentre/WorkCentre 118 Use r Guide 207 Paper Supply Tray 1 Capacity: 250 sheets of 80 g/m 2 ( 20 lb) paper NOTE: Paper stack height must not exceed 27 mm (1.1 inches) for T ray 1. Paper Weights: 60–90 g /m 2 (16.0–23.9 lb) Paper Sizes: The following sizes of paper can be loaded in Tray 1. Canada and the United States • 5[...]

12 Specifications 208 Xerox CopyCentre/WorkCen tre 118 User Guide Duplex Feed: Yes Auto Size Sensing: Yes – The machine au tomatically recognizes the size of paper that can be loaded in the tray only. Trays 2, 3, and 4 (Optional) Capacity: 500 sheets of 80 g/m 2 (20 lb) pa per NOTE: Paper st ack height must not exceed 54 mm (2.1 inches) for T ray[...]

Paper Supply Xerox CopyCentre/WorkCentre 118 Use r Guide 209 Auto Size Sensing: Yes – The machine aut omatically recognizes only the sizes of paper that can be loaded in the tray. Duplex Feed: Yes – From all three trays Tray 5 (Bypass Tray) Capacity: Up to 10 mm (0.4 inches) stack of paper. Paper Weights: 60–216 g/m 2 (16.0–57.4 lb) Standar[...]

12 Specifications 210 Xerox CopyCentre/WorkCen tre 118 User Guide Paper Output Center Output Tray Capacity: approximately 250 sheets of 80 g/m 2 (20 lb) paper Paper Weights: 60–216 g/m 2 (16.0–5 7.4 lb) Delivery: face down in order (o ffsetting function is available) NOTE: Paper W eight must be 60–105 g/m 2 (16.0–27.9 lb) when using of fset[...]

Specifications f or the Fax Fe ature Xerox CopyCentre/WorkCentre 118 Use r Guide 211 Resolution Capability 8 × 3.85 lines/mm 8 × 7.7 lines/mm 16 × 15.4 lines/mm Resolution Conversion Available for sending and receiving; smooth on receiving Image Compression JBIG, MH, MR, MMR Long Document Send/Receive Send: 1000 mm (39.4 inches) maximum len g th[...]

12 Specifications 212 Xerox CopyCentre/WorkCen tre 118 User Guide[...]

213 13 Appendix Country Code List When you change the cou ntry code, refer to the list here. The following settings are automatically changed to the setting of th e country. • Paper size • Daylight savings • Date and time format • Fax connection approvals The list shows country codes a nd the date an d time format. For details of paper size[...]

13 Appendix 214 Western Europe Eastern Europe/Mid dle East Countries Country Code Date and Time For mat Austria 040 DDMMYYYY Belgium 056 DDMMYYYY Denmark 208 DDMMYYYY Finland 246 DDMMYYYY France 250 DDMMYYYY Germany 276 DDMMYYYY Greece 300 DDMMYYYY Ireland 372 DDMMYYYY Italy 380 DDMMYYYY Malta 470 DDMMYYYY Norway 578 DDMMYYYY Portugal 620 DDMMYYYY [...]

Country Code List 215 Africa Countries Country Code Date and Time Format Algeria 012 DDMMYYYY Angola 024 DDMMYYYY Botswana 072 DDMMYYYY Burkina Faso 854 DDMMYYYY Burundi 108 DDMMYYYY Cameroon 120 DDMMYYYY Cape V erde 132 DDMMYYYY Central African Republic 140 DDMMYYYY Chad 148 DDMMYYYY Congo 178 DDMMYYYY Cote d'lvoire 384 DDMMYYYY Democratic Re[...]

13 Appendix 216 Cautions and Limit ations Document Jams, Pape r Jams, and Paper Out during Copying Follow the steps below if document jams, paper jams, or paper o u t occur during copying when [Uncollated] is set for [Output]. Document Jams 1. Remove the jammed document according to t he displayed message. 2. Sort the output and remove white p aper[...]

Xerox CopyCentre/WorkCentre 118 Use r Guide 217 14 Glossary This chapter contains a list of terms us ed in the User Guide. Each term has a corresponding definition that reflects the meaning of the term a s it is used in this Guide. T erms Defined Use the following definitions to learn more about the meanings of terms used in this Guide. A3 420 × 2[...]

14 Glossary 218 Xerox CopyCentre/WorkCen tre 118 User Guide Border limit One more shee t is used when the length of the transmitted document exceeds the length of p aper installed on the receiving terminal. A mar gin at the bottom of a received document can be eliminated so that the dat a can be printed on one page . The amount of sp ace that can b[...]

Terms Defined Xerox CopyCentre/WorkCentre 118 Use r Guide 219 Dial T one A tone sounds from the telephone line when a remote machine receives a call. Y ou will then know that you are connected to the line. Dialing Characters S pecial characters used to enter the di al pause, etc. Digital Co pier A copier th at scans an image once to make one or man[...]

14 Glossary 220 Xerox CopyCentre/WorkCen tre 118 User Guide G3 Facsimile communication s ystems standardized by the Advisory Committee for Intern ational T elecommunications (CCITT , now the ITU-T). Halftone G rey patterns that are neither black nor white. Head to Head A double -sided document wher e the second si de displays the image with the to [...]

Terms Defined Xerox CopyCentre/WorkCentre 118 Use r Guide 221 Mask Data Mask data is displayed as s pecial character s in the place of the private dat a. Data is masked whe n the forward slash key (/) is selected. Memory A capacity fo r storing document s. Node A number that identifies an access point on a network. It works like an address. NV Memo[...]

14 Glossary 222 Xerox CopyCentre/WorkCen tre 118 User Guide PostScript Files PostScrip t is a page descr iption language (PDL) from Adobe Systems, which is the standar d for desktop publishing because it is widely su pported by both hardware and sof tware vendors. Power Saver Modes Energy saver modes th at significantly reduce the powe r consumptio[...]

Terms Defined Xerox CopyCentre/WorkCentre 118 Use r Guide 223 Sleep Mode A con dition of reduced powe r consumption while th e machine is not performing a transaction . SMTP Simple Mail T ransfer Protocol: a communications pr otocol (an agreement governing the way dat a is transmitted) commonly used for sending a nd receiving e-mail. S peed Dialing[...]

14 Glossary 224 Xerox CopyCentre/WorkCen tre 118 User Guide[...]

Xerox CopyCentre/WorkCentre 118 Qu ick Reference Guide 225 15 Index Symbols *(asterisk) butt on .......... ................ ................ .......34 I button ............. ................ ................ ................. 33 J button ............. ................ ................ ................. 33 Numerics 2 Sided ......... ............. ..[...]

15 Index 226 Xerox CopyCentre/WorkCentre 11 8 Quick Reference Guide D Date Settings ............ ................ ................ ........ 147 Daylight Savings ................... ................. ........... 147 Delayed Start ............ ................ ................ . 74 , 149 Delete Data ........ ................ ................ ........[...]

Xerox CopyCentre/WorkCentre 118 Qu ick Reference Guide 227 G General – CWIS ........... ................ ................ .....101 Ground Fault In terrupter .............. ................ .......35 I Image Rotation .................. ................ ............... 136 Initialize Data ........ ................ ................. ........... 145 [...]

15 Index 228 Xerox CopyCentre/WorkCentre 11 8 Quick Reference Guide Paper Type screen ...................... ................ ....... 56 Polling ................ ................ ................ ................. 77 Port Settings ................ ................ ................ ..... 137 Port Settings – CWIS ...... ................ ...........[...]

Xerox CopyCentre/WorkCentre 118 Qu ick Reference Guide 229 Scanning Timer .............. ................. ........... 128 Screen Contrast .................... ................ .....158 Screen Default .......................... ................ ..127 Send Header ...................... ................ ........ 148 Speed Dial .......... ............[...]

15 Index 230 Xerox CopyCentre/WorkCentre 11 8 Quick Reference Guide[...]