Xerox Phaser 3100MFP/S manual

TELECOM User Guide 253107577-A_ENG XER O X Phaser 3100MFP/S[...]

Phaser 3100MFP/S Dear customer Dear customer For your security and comfort, we urge you to carefully read the chapter Security before attempting use. In buying this multifunction mach ine, you have opted for a quality XEROX product. Your device satisfies all of the different needs of a modern office automatio n tool. This machine allows you to scan[...]

Phaser 3100MFP/S - I - Contents Contents Dear customer I Consumables I Security 1 Safety introduction 1 Notices and safety 1 Marks, Labels 1 Symbols 1 EMC 1 Note to users in the United States of America 1 Declaration of Conformity 2 EME Compliance for Canada 2 Laser Safety Information 2 For Europe/Asia 2 For North America 2 Operational Safety Infor[...]

Phaser 3100MFP/S - II - Contents An example of how an AD-HOC network may be set up 31 Setting up a machine 31 Setting up the PC 32 USB memory key 33 Use of the USB memo ry key 33 Print your documents 33 Print the list of files located in the key 33 Print the files stored on the key 33 Delete your files stored on the ke y 34 Read the USB memory key [...]

Phaser 3100MFP/S - 1 - 1 - Security - Software use li cense - Environment - License Security Safety introduction Notices and safety Please read the following instructio ns carefully before operating the machine and re fer to them as needed to ensure the continued safe operation of your machine. Your Xerox product a nd supplies have been designed an[...]

Phaser 3100MFP/S - 2 - 1 - Security - Software use li cense - Environment - License 1. Reorient or relocate th e receiving antenna. 2. Increase the separatio n between the equipment and receiver. 3. Connect th e equipm ent into an outlet o n a circuit diff erent from that to which the receiver is connected. 4. Consult the dealer or an expe rien ced[...]

Phaser 3100MFP/S - 3 - 1 - Security - Software use li cense - Environment - License • Always locate the machine on a solid su pport surface (not on plush carp et) that has adequate strength to support the weight of the machine. • Always locate the machine in an area that has ade quate ventilation and room for servicing. • Always unplug this e[...]

Phaser 3100MFP/S - 4 - 1 - Security - Software use li cense - Environment - License 3. Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. Disconnect device The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug- in [...]

Phaser 3100MFP/S - 5 - 1 - Security - Software use li cense - Environment - License USA/CANADA : This XEROX product is certified by the follo wing Agency using the Safety Standa rds listed. Agency: UNDERWRITERS LABORA TORIES INC. Standard: UL 60950-1. Ce rtificatio n is based on reciprocity agreement s, which include require ments for Canada. Regul[...]

Phaser 3100MFP/S - 6 - 1 - Security - Software use li cense - Environment - License Domestic/Household Environment Application of this symbol on your eq uipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In acco rdance with Europe an legislation, end of life electrical and electronic equipment[...]

Phaser 3100MFP/S - 7 - 1 - Security - Software use li cense - Environment - License Security directives Before turning o n your device , check that the outlet that you are going to p lug it into confo rms to the indic ations shown on the information plate (voltage , current, power network frequency) loca ted on your device. This device shall be con[...]

Phaser 3100MFP/S - 8 - 1 - Security - Software use li cense - Environment - License Positions of Safety labels on the machine The device has warning labels at the po sition s shown be low. For y our safety, you must ne ver touch t hese surfa ces when you remove a pape r jam or when you replace the Toner cartridge . Symbols for the main power switch[...]

Phaser 3100MFP/S - 9 - 1 - Security - Software use li cense - Environment - License Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. O PENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERM S AND CONDITIONS. In case you should not acce pt the terms[...]

Phaser 3100MFP/S - 10 - 1 - Security - Software use li cense - Environment - License Applicable law This license is under the French law. Any dispute following the in terpretation or execution of this license will be submitted to the Pa ris Court. Given the continuous techno logy deve lopment, the manufacturer reserves the right to mod ify the tech[...]

Phaser 3100MFP/S - 11 - 2 - Installation Installation Location conditions By choosing an appropr iate locati on, you prese rve the lon gevity of the machine. Check th at the selected location has the following characteristics: - Choose a well ventilated location. - M ake sure not to obstru ct the ventilation gr ids locate d on the left and right si[...]

Phaser 3100MFP/S - 12 - 2 - Installation or liquid can cause a fire hazard or an electric sho ck hazard. - If liquid or metallic item gets accidentally insid e the mach ine, turn it off immediately, unplug the power cord and contact your retailer. Otherwis e, you will face a fire hazard or an electric shock hazard. - In case of heat, smoke, unusual[...]

Phaser 3100MFP/S - 13 - 2 - Installation paper or original s. - For environmental reasons, do not dispose of the prod uct or expended supply wastes at household waste collection point. Disposal can take place at our authorised deale r or at appropriate collection sites. - Our products are engineered to meet the high standards of quality and functio[...]

Phaser 3100MFP/S - 14 - 2 - Installation Rules for use symbols WARNING Indicates important safety notes. Ignoring these notes could result in seriou s injury or death. Be sure to read these no tes. They can be found in the Sa fety information section of this manual. CAUTION Indicates important safety notes. Ignoring these notes could result in mode[...]

Phaser 3100MFP/S - 15 - 2 - Installation Machine Overview Front and Back sides 1. Control panel 2. Paper jam cover 3. Power supply cord connection 4. On/Off switch 5. Slave USB interface connector (for PC) 6. Master USB interface connector (USB key) 7. Manual paper feed setup guides 8. Manual input tray 9. Paper tray 10. Print cartridge access cove[...]

Phaser 3100MFP/S - 16 - 2 - Installation Control panel Accessing menus All functions and set tings are availabl e via the menu and are as sociated with a specific menu comm and. For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all menus, sub-menus and their identification num ber). [...]

Phaser 3100MFP/S - 17 - 2 - Installation Packaging contents The packaging contains the items listed below: Multifunction device 1 print cartridge 1 Safety guide and 1 Installation guide 1 PC installatio n CD ROM 1 power cord 1 USB cord Device installation 1 Unpack the device. 2 Install the device adhering to the secur ity notices stated at the begi[...]

Phaser 3100MFP/S - 18 - 2 - Installation pushing lever ( C ). 4 Take a paper stack, pull the paper off an d align it on a flat surface. 5 Put the paper stack in the tray (200 sheets of 80 g/ m² paper for instance ). 6 Slide the tray back in its location. Print cartridge installation 1 Stand in front of the machine. 2 Grasp the left and rig ht side[...]

Phaser 3100MFP/S - 19 - 2 - Installation S tarting your device Device connection 1 Make sure that th e On/Off switch is on Off (O position). 2 Connect the power cord to the device. Plug the power cord into the wall outlet. 3 Press the On/O ff button to turn on the device (I position). Device initial setup After a few seconds, when the machine has w[...]

Phaser 3100MFP/S - 20 - 2 - Installation Use of envelopes • Feeding can be done only through the manual feed. • Recommended area should be the area which excludes 15 mm from the leading ed ge, 10 mm from both the left and right edges, and the rear edge. • A few lines may be given in solid print at the part of being overlapped. • Envelopes w[...]

Phaser 3100MFP/S - 21 - 3 - Copy Copy Your machine has the ability to make one or more copies. You can also set up seve ral parameters in order to make copies at your will. Simple copy In this case, the default pa rameters are applied. 1 Place the docum ent face down on the documen t glass, aligned with the registration arrows near the top left of [...]

Phaser 3100MFP/S - 22 - 3 - Copy 3 Choose the paper tray AUTOMATIC or MANUAL with the buttons  or  , then confirm with the OK button. 4 Choose the copying option ID CARD with the buttons  or  and confirm with the OK button. 5 Choose the resolution depending on the desired printing quality AUTO , TEXT , PHOTO or QUALITY TEXT with the but[...]

Phaser 3100MFP/S - 23 - 3 - Copy Scanned original setup If you want, you can change the origin of the sca nner . By entering new values for X and Y in mm (X < 209 and Y < 280), you move the scann ed area as shown on the diagram below .  843 - ADVANCED FCT/COPY/ORIG IN 1 Press  , enter 843 using the keypad. 2 Select the X and Y coordin a[...]

Phaser 3100MFP/S - 24 - 3 - Copy T op and bottom prin ting margin shif t If you want to, you can offset the lateral margins of the document towards the to p or the bottom during printing.  856 - ADVANCED FCT/SCAN. & PRIN T/TOP PRINT. 1 Press  , enter 856 using the keypad. 2 Setup the top / bottom mar gins offsets (by 0.5 m m steps) with t[...]

Phaser 3100MFP/S - 25 - 4 - Parameters/Setup Parameters/ Setup You can setup your machine as you like de pending on the use. In this chapter you will find descriptions of the functions. You can print the functions g uide and the current setup o f your machine. Language This setting enables you to choose the menu language of your choice. By default,[...]

Phaser 3100MFP/S - 26 - 4 - Parameters/Setup The printing of the list of setups starts. Lock the machine This function prevents non-a uthorized people from accessing the machine. An access code will be required every time someone wants to u se the device. After each use, the device will lock automatically. Before that you have to enter an access co[...]

Phaser 3100MFP/S - 27 - 5 - Games Games Sudoku Sudoku is a Japanese puzzle. The game is in a grid format of three sq uares by three sq uares to be distrib uted in fields in zon es of 3 × 3. Depending on the level of difficulty, more or fewer numbe rs are already entered at the start of the game. The aim of the game is to distribute the numbers 1 t[...]

Phaser 3100MFP/S - 28 - 6 - Network features Network features You may conne ct your multifunction machine to a wireless network. However, practical knowledge of your computer configuration is required to set up a network. You can connect your machine to a PC using a USB cable or make a wireless co nnection (via radio) with a PC or network. T ype of[...]

Phaser 3100MFP/S - 29 - 6 - Network features Connect your WLAN adaptor Your machine belongs to a new generation of termina ls that you can incorporate into a WLAN netwo rk using a WLAN USB key. 1 Plug your WLAN USB key in to the USB port of your machine. Configure your network Creating or rejoining a network Before attempting to use a WLAN adaptor [...]

Phaser 3100MFP/S - 30 - 6 - Network features 8 IP CONF.: MA NU or IP CONF.: AUTO appear on the screen. If you choose to set up th e system manually, go to the next paragraph and enter th e parameters IP ADDRESS, SUBNET MASK and GATEWAY. 9 At the end of t his proced ure, you re turn to the main menu of CONFIG. ASS. 10 Exit this menu by pressing the [...]

Phaser 3100MFP/S - 31 - 6 - Network features  2827 - SETUP / WLAN / PARAMETERS / SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network. 1 Press  , select the menu SETUP using the keys  or  and confirm with OK . 2 Select WLAN using the keys  or  and confirm with [...]

Phaser 3100MFP/S - 32 - 6 - Network features Setting up the PC For this section, refer to th e instructions supplied by th e manufacturer of the WLAN US B key to help you to find and join the "house " network. 1 You may need to install th e software for the WLAN USB key on the PC, if this has not already been done. 2 Plug WLAN USB key int[...]

Phaser 3100MFP/S - 33 - 7 - USB memory key USB memory key You can connect a USB memory Key in the front of your machine. The files stored in TXT, TIFF and JPEG formats will be read and you will be ab le to perfor m the following actions: - pr int the stor ed files cont ained in your USB memory key 1 , - delete the files contained in your USB memory[...]

Phaser 3100MFP/S - 34 - 7 - USB memory key Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Exit this menu by pressing the button. Delete your files stored on the key You can delet e files stored on your US B memory key.  06 - MEDIA / DELETE 1 Insert the USB memory key into the front of the machine. MEDIA ANAL[...]

Phaser 3100MFP/S - 35 - 7 - USB memory key creation. Pressing immediately star ts the scan and sends a file to the USB memory ke y with the parameters defined in the scan format. Important With the IMAGE format, if you have selected: • BLACK&WHITE , the picture will be saved in TIFF format. • COLOUR , the picture will be saved in JPEG forma[...]

Phaser 3100MFP/S - 36 - 8 - PC Features PC Features Introduction The Xerox Companion Suit e software allows the connection of a personal co mputer with a compatible machine. From the PC, you can: • manage the machine, allowing yo u to set it up according to your needs, • print your docu ments on the machine from your usual applications, • sca[...]

Phaser 3100MFP/S - 37 - 8 - PC Features The installation is launched. The following screen appears to indicate the progression of the installation. 6 Click on OK to finish the installation. Your Xerox Companio n Suite ki t is success fully installed on your PC. You can now connect your machine, refer to paragraph Connections , page 39. You can star[...]

Phaser 3100MFP/S - 38 - 8 - PC Features 6 Place your cu rsor on X EROX C OMPANION S UITE and confirm with left-click of the mouse. 7 The welcome screen ap pears. Click on the N EXT button to launch the installation of the Xerox Companion Suit e kit on your PC. 8 Select I NSTALL DRIVERS in the list and click on the N EXT button. 9 Select the destina[...]

Phaser 3100MFP/S - 39 - 8 - PC Features Installing the drivers manually You can install the print er and scan drivers ma nually without running any setup software. 1 Locate your USB cable conn ectors and connect as shown below on the picture. 2 Power on your machine. The PC detects the devic e. 3 Click on L OCATE AND INSTALL DRIVER SOFTWARE ( RECOM[...]

Phaser 3100MFP/S - 40 - 8 - PC Features 2 Power on your machine. The PC detects the device and the drivers are automatically installed. 3 Once the installation is finished, a message indicates that the drivers are installed corr ectly. You can now use the machine to print and scan your documents. Software Uninstallation This section describes the f[...]

Phaser 3100MFP/S - 41 - 8 - PC Features 6 Select the option R EMOVE DRIVER AND DRIVER PACKAGE and click on the OK button. 7 A confirmation screen appears. Click on the Y ES button to continue. 8 Click on the D ELETE button to conf irm the removal. To remove scan and modem drivers: 1 Open the D EVICE MANAGER window ( S TART >C ONTROL PANEL > S[...]

Phaser 3100MFP/S - 42 - 8 - PC Features Companion Monitor Graphical presenta tion Run the application by clicking on the X EROX C OMPANION M ONITOR icon located on your desktop or from the menu S TART >A LL P ROGRAMS > X EROX C OMPANION S UITE > P HASER 3100 MFP > C OMPANION M ONITOR . From this scr een you can monitor th e information [...]

Phaser 3100MFP/S - 43 - 8 - PC Features 3 Select the desired scan R ESOLUTION in the drop- down menu. 4 Click OK to confirm the new parameters. Removing a device 1 Select the device from the list and click the minus sign or R EMOVE button. 2 To confirm the removal of the device, click Y ES . To cancel the removal, click N O . The device is no longe[...]

Phaser 3100MFP/S - 44 - 8 - PC Features 4 Adjust the desired parameters and cli ck on the OK button. 5 Click on the S CAN button, you can follow the ongoing scan on t he screen. 6 At the end of the scan, the scann ed picture appears in the PaperPort window. Printing You have the ability to prin t your documents via a US B connection or a WLAN conne[...]

Phaser 3100MFP/S - 45 - 8 - PC Features 6 Once the odd pages are printed , the LCD screen displays the message **P UT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE ... : 7 Place the sheets in the pa per tray as indicated on the explanation page and below. The following illustration s describe the necessary operations depending [...]

Phaser 3100MFP/S - 46 - 9 - Maintenance Maintenance Service General information To ensure that you r machine is kept in the best conditions, it is recommended tha t you periodically clean the interior of the machine. Please respect the followin g rules while using this machine: - Do not leave the scanner cover open. - Do not try to lubricate the de[...]

Phaser 3100MFP/S - 47 - 9 - Maintenance A wait message appears. The smar t card is read. 9 Remove the sm art card from the reader, yo ur machine is ready to prin t again. Issues with smart cards If you use a smart card that has already be en used, the machine will display: then, If you use a defectiv e smart card, the machine w ill display: then, I[...]

Phaser 3100MFP/S - 48 - 9 - Maintenance Paper jam When printing, a sheet of p aper may get stuck in the printer or the paper tray and cause a p aper jam. In case of a paper jam in the machine, the following message appears: 1 Open the paper jam cover locate d at the back of the machine. 2 Remove the jammed sheet of pape r and close the cover. 3 Ope[...]

Phaser 3100MFP/S - 49 - 9 - Maintenance PC printing via WLAN connection Firmware update Updating the machine firmware requires that the Xerox Companion Suite software be installed on your PC, and that the PC is connected to the machine (see PC Features , page 36). Visit our website www.xerox.com to check if firmware updates are available for your m[...]

Phaser 3100MFP/S - 50 - 9 - Maintenance Specifications Physical specifications Electrical specifications Environment al specifications Peripheral specifications Printer Copier Scanner Printing supports PC connection Dimensions: 344 x 447 x 386 mm Weight: 1 1,6 kg Power supply (see rating plate): Singl e phase 120 V - 50/60 Hz - 8.5 A or Single phas[...]

Phaser 3100MFP/S - 51 - 9 - Maintenance Consumable specifications Print cartridge Specifications are subject to cha nge s for improvement without notice. Phaser 3100MFP Standard-Cap acity Print Cartridge Phaser 3100MFP High-Capacity Pr int Cartridge 106R01378 106R01379[...]

Phaser 3100MFP/S - 52 - Customer Information Customer Information As part of our continuing quest for total customer satisf actio n, all of our products are made with ease- of-use and reliability in mind. If you need assistance during or afte r pr oduct installation, please visit th e Xero x website for online solutions and support: http://www.xero[...]