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Xerox G8144Z manual

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Table of contents for the manual

  • Page 1

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 1 • Scanning to the Deskto p • Scanning to the Deskto p - Settings • Introducing the PaperPort Deskto p • Splitting Desktop and View ing Page Thumbn ails • W orki ng with Documents from Any Folder • W orki ng w ith ePaper on the D esktop ?[...]

  • Page 2

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 2 A dvanced To pics* : • Advanced OCR • Create Audi o Docum ents from Paper and Digital D ocuments • OCR Batch Processing • Paper to Digital Forms Conversion • PDF Batch Conversion * Advanced Topi cs will not be covered in Nuance ’ s web-b[...]

  • Page 3

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 3 The PaperP ort Image Retriev er tool incl uded with Scan to P C Desktop co mpletely automates the sca nnin g process so t hat each new scan ned image i s there w aiting for you on y our PaperP ort desktop by the time you p hysically return to y our [...]

  • Page 4

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 4 Scanning to the Desktop Scanning to the Desktop - - Settings Settings 1. If Image Retriever is already r unning on yo ur PC, you wil l see the Imag e Retriever ic on in y our Systray in the lower right cor ner of your W in dow s Desktop near the clo[...]

  • Page 5

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 5 The PaperP ort des ktop app ears with the F older s pane when y ou first start the pro gram . It displays your d ocumen ts, as well as the tools you can use to man age th em. PaperPort of fers all the tools necessary to organi ze, find, an d use doc[...]

  • Page 6

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 6 Your PaperPort Desktop integ rates seamles sly with your existing Windows Explorer file structure. To add a new folder to your PaperPort Desktop: • Select the Fold er icon from Command B ar. • Select “ Folder Manager ” from the drop-dow n me[...]

  • Page 7

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 7 Splitting the desktop in to two parts m akes it easi er to copy a nd move ite ms and p ages between di fferent folders. Splitting Des ktop and Viewing Page T humbnails Splitting Des ktop and Viewing Page T humbnails Split Desk top 1. To split the de[...]

  • Page 8

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 8 1. To annotate a sc anned image or a PDF file, d ouble click on its thu mbnail o n the PaperPort D esktop to la unch the f ile in P age Vi ew. 2. All ann otation optio ns are available t o you by se lecting t he icons on the left vertical column of [...]

  • Page 9

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 9 1. PDF file thumbnails can b e copied, stacked and unstacked just as you woul d with physical paper documents. 2. To stack, or combine, tw o PDF images one on top o f the other to create a new document, you can either: • Select one P DF and th en [...]

  • Page 10

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 10 Creating PDF Files Creating PDF Files Combining pa per documents and digital docu ments typically requires several steps … printing, sca nning … a nd lots of tim e. W ith P aperPort Professio nal 10, documents from all of your MS Office applic [...]

  • Page 11

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 11 Creating Secure PDF File s Creating Secure PDF File s In PaperPort Professi onal 1 0, you ca n adjust the security level of yo ur PDF files. There ar e two types of passwords in the program. The open passw ord restricts document accessibility : you[...]

  • Page 12

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 12 Text searchable PDF is the file format of choi ce for digital archiving appl ications. W ith PaperPort Pro fessional 1 0 and Omni Page Pr o 15 inst alled o n your PC, co nverting paper to a fully text searchable PDF file is an automatic process dir[...]

  • Page 13

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 13 1. Select the sca nned im age file y ou want t o add to your PaperPort d ocument man agement system. 2. Right click on the mou se and s elect “ Add to All- in-One Search ” from the dr op-down m enu list. 3. PaperPort will automatically perform [...]

  • Page 14

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 14 1. Simply sel ect the scanned i mage th at you want to w ork w ith and, usi ng the mouse, drag and drop that scanne d image o n to the desir ed ap plicatio n icon on the Se nd To Bar. 2. The desired applic ation will autom atically launch w ith the[...]

  • Page 15

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 15 1. Directly from the Pap erPort desktop y ou can captur e and c onvert sections of sc anned images to fully e ditable basi c text documents. 2. Select the image file you w ant to conv ert from the Pa perPort desktop w ith a sing le mouse click. 3. [...]

  • Page 16

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 16 Introducing the Om niPage Desktop Introducing the Om niPage Desktop Standard Toolbar Menu Bar OmniPage Toolbox Original Imag e View Text Edito r View[...]

  • Page 17

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 17 Document Con version to MS Word 1. Select the im age file y ou want t o convert from the Pap erPort desktop with a singl e mous e click. 2. Click on the O mniPage Pro 15 ico n on the Pa perPort Send To Bar. OmniPage Pro w ill a utomatically launch [...]

  • Page 18

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 18 Advanced Topics* * Advanced Topi cs will not be covered in Nuance ’ s web-based Scan to PC Desktop End User Trai ning Sessions unle ss specifical ly requested.[...]

  • Page 19

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 19 Manual Zoning f or Complex Documents 1. Select the im age file y ou want t o convert from the Pap erPort desktop with a singl e mouse click. 2. Click on the O mniPage Pro 15 ico n on the Pa perPort Send To Bar. OmniPage Pro w ill a utomatically lau[...]

  • Page 20

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 20 Create Audio Documents from Paper and Digit al Documents 1. Select the im age file y ou want t o convert from the Pap erPort desktop with a singl e mouse click. 2. Click on the O mniPage Pro 15 ico n on the Pa perPort Send To Bar. OmniPage Pro w il[...]

  • Page 21

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 21 OCR Batch Processing Repurposing Documents Repurposing Documents – – Advanced OCR Advanced OCR OmniPage Pro 15 includes a full batch man ager for automated processi ng of files. One of the most common proc esses is detailed below. 1. Go to Star[...]

  • Page 22

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 22 Repurposing Documents Repurposing Documents – – Advanced OCR (con Advanced OCR (con ’ ’ t) t) 7. Click the Browse button, then click Advanc ed. Browse to th e folder where the files are located. Click the Add Folders button, then OK. 8. In [...]

  • Page 23

    Xerox Corporation – Scan to PC Desktop Profes sional Workgroup Edition v8 – Orientation Guid e 23 Paper to D igi tal Forms Conversion Paper to D igi tal Forms Conversion 1. G o to Start > All Programs > ScanSoft PDF Converter Pro 3. 2. Click File > Open. Brow se to the PDF form that will be filled i n. Click Open 3. O nce the form is o[...]