Brother 5840CN manual

USER’S GUIDE ® MFC-5440CN MFC-5840CN Ver sion C[...]

If you nee d to ca ll Cust ome r Ser vice Please complete the fol lowing information for future refer ence: Model Number: MFC-5440CN and MFC-5 840CN (Circle your mod el numbe r) Seri al Numbe r:* Date of Purchase: Plac e of Pu rch as e: * The s erial number is on the back of the unit. Reta in this Us er’ s Gui de wi th yo ur sale s rece i pt as a[...]

i Brother numbe rs Re gist er your produ ct By reg iste ri ng you r p ro duc t with Brot her I nte rna tional Corp or ation, you wil l be re corded as t h e or igin al own er of the pro du ct. Y our regist r ation with Brot her : ■ ma y se rve a s c onf irma tion o f the pu rcha se date of your pr oduc t should you lose you r receipt; ■ ma y su[...]

ii B roth er f ax ba ck sy ste m (U SA on ly) Brother h as inst alled an easy- to-use f ax back system , so yo u can get ins tant answer s t o common techni cal question s and pro duct information for all Bro ther produc ts. Thi s system is available 24 hour s a day, 7 days a week . You c an use the s ystem to receive f axed i nstruct ions an d an [...]

ii i Notice - Dis claimer of Warr anties (US A an d Can ada) BROT HER’S LICENSOR(S) , AND THEIR DIRECTORS, OF FICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LI CENSOR) MAKE NO WARRANTIES, EXPRESS OR I MPLIED, INCL UDING WITHOUT L IMITATIO N THE IMPLI ED WARRANTIES OF MERCHANTABILITY AND FITNESS FO R A PARTICUL AR PURPOSE, REGARDING T HE SO[...]

iv B rothe r ® One Year Limit ed Warranty an d Replacement Ser vice (USA only) W ho is cove r ed: • This limited warranty ("wa rranty") is g iven onl y to th e ori gin al e nd- use /re tai l purchas er (referred to in this warranty as "Or igi nal P u rcha ser ") of the acc ompa nyi ng pr od uct, c o nsum a bl es an d a cce ss[...]

v Brother ® O ne Year Limited Warra nty and Replacemen t Service (U SA o n ly ) by Brot her in it s sol e disc ret ion. Bro ther res erv es t he ri gh t to s uppl y a ref u rbi shed or re ma nuf act ur ed r ep lac em en t Ma chi ne and/ o r ac compa ny ing Cons um able an d Acce ss ory Ite ms an d u se r efurb is hed p art s pro vi ded s uc h re p[...]

vi BROTHER MULTIFUNCTION CENTER/ FACSIMILE MACHINE LIMI TED WARRANTY (Can ada o nly) Pu rs uant to thi s limit ed wa rr anty of 1 y ear fr om t he da te of pu r cha se for labo ur an d p ar ts, Br othe r In ter nat io nal C orp ora tion (C anad a) Lt d. (“B rot her ”), or i ts A utho riz ed Se rvic e Cen ter s, wil l re pa ir t his MF C/Fac si [...]

vii Safety pre cauti ons To use th e M FC sa fel y Ple ase re fer to the se inst ructio ns for la ter refe ren ce and be fore atte mptin g any main tena nce. WARNI NG There are high volta ge electrode s inside the MFC. Before you cl ean t he M FC, make sur e you have unplugge d the telep hone line cord first and then the power cord from the AC powe[...]

viii WARNI NG ■ Use caution when insta lling or modifying tele phone lines. Never to uc h tele ph on e wire s or t ermi nal s tha t are n ot i nsul at ed u nl ess th e t ele phon e l in e has b een di sco nn ect ed at t he wall j ack. Never install tele phone wiring during a li ghtning storm. Never install a telep hone wall jack in a wet lo catio[...]

ix Choosing a location Pl ace your M FC on a f la t , st abl e surf ace th at is f re e o f vi br at ion an d sho ck s, s uch a s a des k. Put th e MF C ne ar a t ele phon e wal l ja c k a nd a s tand ard , AC pow er outl et. Ch oose a lo ca tion wh ere the temp era t ure r ema ins be t wee n 50°F and 95 °F ( 10°- 35° C) . To m ake sur e th e A[...]

x Quick Refere nce Gui de Send ing fa xes Aut omat ic Tra nsm issi on 1 If it is not i lluminated in gree n, pre ss ( Fax ). 2 Load yo ur d ocu men t. 3 Ent e r th e fax nu mbe r usi ng Spee d-D ial , Se arc h or the dial pad. 4 Pres s Black St art or Co lo r S t ar t . Stor i ng nu mb ers Storing S peed-Dial numbers 1 Pres s Men u/Set , 2 , 3 , 1 [...]

xi Table of Contents 1 Int ro duct io n .... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ..... .. ..... ... .... .. 1-1 Usi ng thi s Guid e .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... .. 1-1 Fi ndi ng i nfo rma tion .... .. ..... .. ..... .. ..... ... .... ... .... ... ..... .... .. 1-1 S ymb ols[...]

xii Sett ing the Ri ng Vo lu me .. .... ... .... ... .... ... ..... .. ..... .. ..... .. . 2-5 Setti ng the Beeper V olume . ... ....... ...... ..... ..... ..... ..... .... 2 -5 Setti ng the Speaker Volume . ..... ..... ..... ..... ...... ..... ..... .. 2-6 Turn in g o n Au tom a tic D ayl ig ht S av ings Ti me ....... ... ... 2- 6 Sett ing th e L [...]

xiii 4 Set up R ecei v e .... ... .... ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. .. 4- 1 Bas ic r ece iving ope rat ion s ... .... ..... .. ..... ... .... ... .... ... ..... .. .... 4 -1 Choosing the Receive Mode ...... ..... ..... ..... ..... ..... ....... 4-1 To sele ct o r chang e your Rec eive Mode . ..... ..... .[...]

xiv 8 Mak in g co pie s ... .. ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. . 8-1 Usi ng the MF C as a cop ie r . ..... .. ..... .. ..... .. ..... ... .... ... .... ... ... 8- 1 Ente r C opy mo de ... ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .... ... ... 8- 1 Mak in g a s in gle cop y .... ... ....[...]

xv 10 Imp o rtan t inf or ma tio n ... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. 10-1 Standar d telephone and FCC Notic es These notic es are in effec t on models sold and use d i n t he Un ite d Sta te s on ly....... .. ..... .. ..... .. ..... .. 10-1 Federal C ommuni cations Commis sion (FCC) De cla rati on o f Conf orm i[...]

xvi Befor e you choos e the r ing pattern t o register ... ... A-3 Re gist erin g th e Disti nct iv e Ring pat tern ..... .. ..... .. ..... .. A- 4 Turn in g off the Dist inc tiv e Rin g.... .. ..... ... .... ..... .. ..... A - 4 Call er ID .... ... .... ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. A- 5 Vie win [...]

xvi i S Sp ec ifica ti ons .... ... .... ... ..... .. ..... .. ..... .... ... ..... .. ..... .. ..... .. ..... .. .. S-1 Pr odu ct d es crip tio n ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ..S-1 Ge nera l .... ... .... ... .... ... ..... .. ..... .... ... .... ... ..... .. ..... .. ..... .. ..... .. .. S-1 Pr int med [...]

INTRODUCTI ON 1 - 1 1 Using this Guide Tha nk y ou f or buyi ng a Bro ther Mu lt i-Fu nc ti on Ce nter (M FC). Yo ur MFC is simple to use, with LCD screen instructions to guide you thr oug h pr og ramm ing it. Yo u can mak e the mos t of y our MFC by rea din g thro ugh thi s Gu ide . Fin di ng inf orm ati on All the ch apte r he ad ing s a nd su bh[...]

1 - 2 INTRODUCTION Control pa nel overv iew MF C-5440CN MFC-584 0CN 3 4 5 6 7 1 2 11 10 9 8 11 12 3 4 5 6 7 1 2 10 9 8[...]

INTRODUCTI ON 1 - 3 1 Fax and Telephon e k eys: Hook Press bef ore dialing if you want to make s ure a f ax machi ne will answ er, and the n press Bl ack Start or Color Start . Redial/Paus e Redials t he last num ber you called. It also inserts a paus e in quick dial number s. Fax Resolut ion Sets t he resolution wh en you send a fax. 2 Copy keys ([...]

1 - 4 INTRODUCTION 9 Na vigation keys: Menu/ Set T he sam e key is use d for M enu and Se t operations. Lets y ou acces s the Menu to prog ram and store yo ur settings in the MF C. When u sing th e one- way speaker or during r inging in fa x mode, you c an p ress thes e keys to a djust the vol um e. ▲ Se arch/Spee d Dial Lets you loo k u p num be[...]

INTRODUCTI ON 1 - 5 Tu rnin g the M FC on a nd off Whe n the mac hin e is id le, yo u ca n tur n it on and of f by p res sin g the On/Off key. In Of f m ode , no M FC op era t ion s wil l be av ai la ble . Ev en if you turned the MFC off, it will perio dically clean the print head to pr eser ve pr i nt qua li ty . Turning the M FC of f Pr ess an d [...]

1 - 6 INTRODUCTION On /Of f Se tt in g You c an cus tom ize the MF C’s On /Of f key. Th e default se tting is Fax Re ce ive :O ff . Your MFC will not work wh en it is switched Off, but it will pu rge the ink head periodically. I f yo u turn this setting to On , you can receive faxes or c alls e ven when t he MFC is switched Off . (See T urni n g [...]

INTRODUCTI ON 1 - 7 Load doc ume nts You ca n s end a f ax, make co pie s, an d s can fro m th e ADF ( auto mat ic doc ume nt feed er) a nd fr om t he sc an ner gla ss . Usi ng t he auto mat ic d ocu m ent f eeder ( ADF ) Th e A DF c an hol d up to 35 pa ges and f eeds ea ch she et i n divi dual ly. Use s t anda rd ( 20 l b) paper and alw a ys fan [...]

1 - 8 INTRODUCTION 1 Unfold the ADF Document Support. 2 Fan th e page s we ll and s tag ger th em at an ang l e. Mak e sure yo u put th e ori gin als face up, top edge fi rst in the AD F un til y ou feel the m to uch t he fe ed rolle r. 3 Adj ust the pape r gu ide s t o fi t the width o f your do cume nts . 4 Un fold the ADF D ocu ment Ou tput Supp[...]

INTRODUCTI ON 1 - 9 Usi ng the sc anne r gla ss You ca n u se th e s can ne r gla ss to f ax pa ges o f a boo k o r on e page at a t im e. D ocu men t s can b e up to le tter size (8 .5 i nche s to 1 1 inches) . 1 Lift th e d ocum ent cov er . 2 Usin g th e d ocum ent gu ide lines on the left , ce nt er th e do cum ent fa c e dow n on th e s can ne[...]

1 - 1 0 INT RODUCTIO N About pa per Th e p rin t qual it y can be af fec ted by th e t ype of p ape r y ou u s e in the MFC . To get the best print quality for the settin gs yo u’ve chosen, alway s set th e P aper T y pe to ma tch th e t ype o f p aper y ou load. You can use plain paper, inkjet pape r (coated paper), gl ossy paper, tran spa ren c[...]

INTRO DUCTION 1 - 11 Ha ndli ng and usi ng sp ec ial pape r ■ Sto re p ape r in its or igin al pac kag in g, and k ee p it seale d. Ke ep th e pa per fl at and away fr om mois tur e, dir ec t sun li ght and hea t. ■ The coated s i de of glossy p aper i s shiny. Avo id touchin g the shiny (coat ed) side. Load glossy p aper with the shiny sid e f[...]

1 - 12 INTRODUCTION Pape r type and size for each o perat ion *Tray #2 is also av ailable. (MFC-5 840CN only) Paper Type Paper Size Usage Fax Co py Phot oCapture (MFC-584 0CN only) Pri nte r Cut Paper Letter 8 1/2" x 11" (21 6 x 279 mm ) Yes* Yes* Yes Yes* A4 8.3" x 1 1.7" (21 0 x 297 mm ) Yes* Yes* Yes Yes* Legal 8 1/2" x [...]

INTRO DUCTION 1 - 13 Pape r weigh t, thick ness and capacit y * 1 Up to 50 sheets fo r Legal size paper (20 lb). * 2 Up to 100 sheets of 20 lb. * 3 Up to 250 sheets of 20 lb. Pap er cap aci t y of th e ou tp ut pa p er tr a y Paper Type Weight Th i ck ness No. of sheets Cut Paper Plai n Paper 17 to 3 2 lb (64 to 120 g/m 2 ) 0.003" to 0. 006&qu[...]

1 - 1 4 INT RODUCTIO N Print able ar ea Th e p rin ta ble are a depe nd s on t he set ti ngs in t he app li cat io n you are usin g. The figur es bel ow sho w the un pri ntab le ar eas on c ut sh eet pape r an d env elo pes . 1 To p 2 Bottom 3 Left 4 Ri ght Cut Sheet 0.12 in. (0 in .)* 1 0. 12 in. (0 in .)* 1 0.12 in. (0 in .)* 1 0.12 in. (0 i n.)*[...]

INTRO DUCTION 1 - 15 How t o loa d pa per, enve lope s and pos t car ds To l oad pa per or othe r m edi a 1 Pul l the pa pe r tr ay comp let el y o ut of th e MFC an d re mo ve t he outpu t pa per tr ay. 2 Pres s an d slid e th e pape r si de g uid e t o fi t the pa per wi dth. 3 Pull ou t the pa per su ppor t an d unfol d th e pa pe r su pp ort fl[...]

1 - 1 6 INT RODUCTIO N 4 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. 5 Gen tly ins e rt th e pap er int o th e pa per t ra y pr in t side fa c e dow n and t he lead in g ed ge ( to p of t he p aper ) in fir s t. Che ck tha t the pa pe r i s f lat in t he t ra y a nd be low t he m axim um pape r m ar k. 6 Put th e o u[...]

INTRO DUCTION 1 - 17 To lo ad pap er in p aper t ray#2 (M FC- 5840CN o nly) 1 Pul l the pa pe r tr ay comp l etel y o ut of th e MFC . 2 Pres s an d sl id e the pa per side gu ide and pa per leng th gu ide to fit th e pa per wi dth a nd le ng th. You c an us e o nly pla in p aper siz es Let ter , Leg al, A4, Exe cut ive or B 5 in Tr ay#2 . Paper Si[...]

1 - 1 8 INT RODUCTIO N 3 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. 4 Gen tly ins e rt th e pap er int o th e pa per t ra y pr in t side fa c e dow n and t he lead in g ed ge ( to p of t he p aper ) in fir s t. Che ck tha t the pa pe r i s f lat in t he t ra y a nd be low t he m axim um pape r m ar k. When yo u use [...]

INTRO DUCTION 1 - 19 5 Put th e pape r tra y fi rmly back i nto the MFC. Fo r Le ga l si ze p aper , c lose th e tr ay cov e r an d put th e pape r t ray fir mly ba ck into the MFC.[...]

1 - 2 0 INT RODUCTIO N To load envelo pes ■ Use en velo pes tha t we igh from 20 to 25 lb . ■ Some envelo pes require margin settin gs in the ap plica tion. Make sure yo u do a test print f irst. How t o lo ad e nve lope s 1 Befor e loading, press th e corners and sides of the e nvelopes to ma ke th em a s fl at as po ssi bl e. To p reve nt pos[...]

INTRO DUCTION 1 - 21 2 Inse rt t he en ve lop es into the pape r tr ay wit h th e add res s side dow n and th e lea din g edg e (top of the e nve lop es) i n firs t. Slid e the p aper sid e gu ide to fit the w id th of the en velo pes. If you have probl ems when printing on enve lopes, try the following suggestions: 1 Op en t he env e lop e flap . [...]

1 - 2 2 INT RODUCTIO N About fa x machin es Cust om fea ture s Do you h ave V oice M ail on t he phone line? If you have Voice Mail on the phone line where you will install your new MFC, ther e is a str on g po ssi bili ty that Vo ic e Ma il an d t he MFC may conflict with each other while re ceiving incoming calls . Why shou ld t here be p roblems[...]

INTRO DUCTION 1 - 23 Fax ton es an d hands hak e When someone is se nding a fa x, the MFC sends fa x calling to nes (C NG t ones ). Thes e ar e qu iet , i nter mitte nt bee ps eve ry 4- sec ond s. You ’ll hea r them aft er you di al an d pre ss Black Star t or Color S tart and t hey wil l co nti nue for abo ut 60 se cond s afte r di alin g. D uri[...]

1 - 2 4 INT RODUCTIO N ECM (E rror Corre c tion Mode) The Erro r Correct ion Mode (ECM) is a way for the MFC t o check a fax tran smission while it is in progress. If the MFC det ects erro rs d ur ing f ax tra nsmi ss io n, i t re sen ds th e p age s of th e fax that ha d an error. ECM tr ansmissions ar e only possible b etween fax machines that bo[...]

GETTING STARTED 2 - 1 2 Init ial Setup Sett ing t he Dat e and T ime Whe n th e MFC is not i n u se it will disp lay t he d ate a nd tim e. I f you set up the Station ID the date and time displayed by your MFC will be p rin t ed on ev er y fax you sen d. If th er e is a po we r fa ilu re, you m ay hav e t o re set the da te and tim e. No othe r s e[...]

2 - 2 G ETTING ST ARTED Setti ng th e St ati on ID You s houl d st or e you r nam e or c om pany nam e an d fax num ber so th ey pri nt on a l l fa x pag es y ou se nd . 1 Press Men u/ Set , 0 , 3 . 2 Ente r yo ur fa x num ber (u p to 20 di git s). Press Men u/ Set . 3 Use the dial pad to en te r your nam e (up to 20 ch ara cters ). (See Enteri ng [...]

GETTING STARTED 2 - 3 Gener al Setup Sett ing t he Mod e Time r Th e MF C ha s thre e t emp orar y mo de k eys o n the con tr ol pa nel: Fa x, Sca n and C opy . T h e Ph ot oCa ptur e k ey (MF C- 584 0CN on ly) i s als o a tem por ary mo de key . Yo u c an ch an ge th e nu mbe r of se con ds or mi nute s th at th e MFC takes aft er t he l ast Scan [...]

2 - 4 G ETTING ST ARTED Settin g the Pape r Size You c an us e fi ve sizes of pape r fo r p rin ting co pies : Le tte r, L egal, A4 , A5, an d 4" x 6 " and th ree siz es for pri nt ing fax es: Let te r, Le ga l an d A4. When you change the type o f paper you load in th e MFC, you will need to ch ange th e set ting f o r P aper S ize a t t[...]

GETTING STARTED 2 - 5 Sett ing t he Ring Vol ume You c an tu rn t he ring Of f or you ca n select t he ring vo lume level. 1 Pres s Menu/Set , 1 , 4 , 1 . 2 Pres s ▲ or ▼ to select Low , Med , High or Of f . Pres s Menu/Set . 3 Pres s Stop /E xit . — OR — You can adjust the ring volume when your MFC is id l e (not being us ed). In Fa x mo d[...]

2 - 6 G ETTING ST ARTED Set tin g th e Sp eake r Vo lu me You can adjust the MF C ’s one-way speaker vo lume. 1 Press Men u/ Set , 1 , 4 , 3 . 2 Press ▲ or ▼ to select Low , Med , Hi gh or Of f . Press Men u/ Set . 3 Press Stop /Ex it . — OR — In Fax mode , y ou can adjust the sp eaker volume b y pressin g Ho ok , and then select ing a sp[...]

GETTING STARTED 2 - 7 Sett ing t he LC D Cont rast You c an adj ust th e LCD c ont ras t fo r a s ha rp er an d mo re vi vid dis play . If yo u ar e havi ng di ff iculty readi ng t he LC D from y our po sit ion , t ry c ha ngi ng t he c ontr as t se tt in g fo r imp rov e d vi ewi ng . 1 Pres s Menu/Set , 1 , 7 . 2 Pres s ▲ or ▼ to select Li gh[...]

2 - 8 G ETTING ST ARTED Setti n g the Tr ay Use fo r Fa x mode (MF C- 584 0CN on ly ) Th e M FC us es t h e pape r i n T ra y#1 f irs t. Yo u ca n ch ang e th e d efau lt tray that will be used for printing received faxes. 1 Press Men u/ Set , 1 , 9 . 2 Pre ss ▲ or ▼ to sel ect Tra y#1 Only , Tra y#2 Only , or A uto Select . Press Men u/ Set . [...]

SETUP SEND 3 - 1 3 How to e nter Fax m ode Befor e sendin g faxes, make sure ( Fax ) is il luminate d in gr een. If not, pre ss ( Fax ) to en t er Fax mode. The def aul t settin g is Fax. How to dial You can dial in a ny of the following ways. Manu al dia lin g Pre ss a ll of th e digit s of th e phon e or f ax nu mbe r. Setu p Send[...]

3 - 2 SET UP SEND Sp eed-Dialin g Pres s S e arch/Spe ed Dia l , # , and t he n the two d igi t Sp ee d-D ial n um ber . (See S tor ing Sp ee d-Di al nu mbe rs on p age 5- 1.) Se arch You c an se arc h for name s you h ave s t ore d in t he Sp ee d-Di a l memo ries. Pr ess S earch /Speed Dial a nd t h e nav iga ti on ke ys t o search. (See Sto rin [...]

SETUP SEND 3 - 3 How to Fax (B&W and Color) Co lor f ax tr an smis si on You r MF C can se nd a co lor fax to ma chin es th at supp ort th is feat ure. Howeve r, color fa xes ca nnot be st ored in th e memory. When you send a color fa x, the MFC will send it in real time (even if Re al T im e TX i s se t t o Off ). Faxi ng f rom th e ADF Put th[...]

3 - 4 SET UP SEND Faxi ng fro m the s canne r gla ss You c an us e th e sc anne r gl as s to f ax pa ge s of a boo k or on e pa ge at a t ime. T he do cu men ts ca n be u p to lett er si ze. T o ca nce l, p ress St op/ Exi t . 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur docu men t on the s can ne r gl as s. 3 Dial the fax numbe[...]

SETUP SEND 3 - 5 Aut oma t ic tr an smi ssi o n Thi s i s the e asi est way to s end a fa x. 1 If it is no t i llum i nate d in gr een, pre ss ( F ax ). 2 Load yo ur d ocu men t. 3 Ent e r th e f ax num ber us ing t he di a l pad , Spe ed -Di a l or Se arc h. (See How to dial on pa ge 3- 1. ) 4 Pres s Black Start or Col o r St ar t . Manu al tr ans[...]

3 - 6 SET UP SEND Ou t of Me mor y mess age If you ge t an O ut of Me mor y mess ag e whi le scan nin g th e fir s t page of a f ax, pr es s Stop/ Exi t to cance l th e fax . If you g et a n Out o f Memo ry messag e whil e sca nning a subse qu ent page, you will have th e op ti on to p ress B lack S tart to se nd the pa ge s sc anne d s o far , or [...]

SETUP SEND 3 - 7 Basic s endin g operations Sen ding faxe s u sing mu ltiple se tting s When you send a fax yo u can ch oose any co mbination of these setti ngs: contr ast, resol utio n, ov erse as mod e, de lay e d fax tim er, polling transmission or real time transmission. 1 If it is no t i llum i nate d in gr een, pre ss ( F ax ). After each set[...]

3 - 8 SET UP SEND Fa x Re so lutio n You c an us e th e Fa x Resolut ion ke y to ch ange t he setting temp ora rily (fo r th is fa x only ). In F ax mod e , press Fax Reso lution an d ▲ or ▼ to select the settin g you w ant, an d then pres s Men u/Set . — OR — You c an ch ange t he defau lt set ti ng: 1 If it is not illuminated in green, pr[...]

SETUP SEND 3 - 9 Du al A ccess (No t availa bl e f or c olor faxe s) You c an dia l a nu mbe r, a nd begi n sc anni ng t he fa x int o mem or y— eve n when the M FC is sen din g fr om m emo ry or re cei vin g fa xes . T he LCD sh ows th e n ew job num be r and avai l abl e me mory . Your MFC normally uses Dual Access. However, to send a color fax[...]

3 - 1 0 SETUP SEND Rea l Tim e Tr an smis sion W hen y ou ar e se ndi ng a f ax, the MFC wi l l sca n the d ocum ent s i nto th e mem or y be fo re se ndi ng . The n, as s oon as th e ph one l in e is fr ee, the MFC will start dialin g and sending. If t he memory becomes f ull, the MFC will send the documen t in real time ( even if Rea l Time TX is[...]

SETUP SEND 3 - 11 Che cki ng jo b st at us Check which jobs are still waiting in the memory to be sent. ( If there ar e no j obs, the LCD show s No J obs Wa itin g .) 1 Pres s Menu/Set , 2 , 6 . 2 If you h ave m or e tha n on e jo b wai tin g, pres s ▲ or ▼ to scroll thro ugh the list. 3 Pres s Stop /E xit . Ca ncel ing a fax i n pr ogres s If [...]

3 - 1 2 SETUP SEND Advanc ed sendi ng operation s B road ca sting ( Not av ailab le fo r co lor f axe s) Broadcasting is when the sa me fax message is automat ically sent to m ore than one fa x numb er. Yo u can inc lu de G ro ups, Sp eed- Di al nu mber s a nd u p t o 50 man ual ly di al ed num ber s in th e sam e broa dc ast. Pres s Menu/Set b etw[...]

SETUP SEND 3 - 13 Over se as Mo d e If y ou ar e hav i ng d iff icu lt y se ndi ng a fax over se as du e to po ssi ble int erfe ren ce on th e phon e line, we rec om mend tha t yo u tu rn o n t he Ov ersea s Mod e. A fter yo u se nd a fax us i ng th is f eatu re, th e featu re will turn itself off . 1 If it is no t i llum i nate d in gr een, pre ss[...]

3 - 1 4 SETUP SEND D elayed F ax (N ot av ailabl e f or c olor fa xes) D urin g t he da y you c an s tor e up to 50 f ax es i n th e me mory to b e s ent w ith in 2 4 ho urs. Thes e f axe s wil l b e sen t at the t ime of da y yo u ente r in S tep 4. 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Press Men u/ Set , [...]

SETUP SEND 3 - 15 De laye d Ba tc h Tr ansmi s sio n (No t av aila bl e for colo r fa xe s) Bef ore send i ng th e de lay ed f axes , y our MFC wil l help you e co nom ize by s orti ng al l th e faxe s in the m emo ry by desti nat i on a nd sch edul ed ti me. Al l del ay ed fax es th at are sch ed ule d to be se nt at th e sam e time to the same fa[...]

4 - 1 SET UP RECEIVE 4 Basic recei ving opera tions Choo sing the Recei ve M ode The re a re f ou r diff er ent Rece iv e Mo des for yo ur MFC. Yo u can choose th e mode that best suits y our ne eds. Se tup R e ceiv e LCD How it works Wh en to use i t Fax On ly (auto matic rec eive) The MFC a utomat icall y answer s every call as a fax. For ded ica[...]

SETUP RECEIVE 4 - 2 To sel ect or cha nge your Receive Mode 1 If it is no t i llum i nate d in gr een, pre ss ( F ax ). 2 Pres s Menu/Set , 0 , 1 . 3 Pres s ▲ or ▼ to select Fax On ly , Fax/ Tel , Exte rnal TA D or Manu al . Pres s Menu/Set . 4 Pres s Stop /E xit . Set ting the R ing De lay Th e Rin g Delay set s th e nu mbe r of tim es the MFC[...]

4 - 3 SET UP RECEIVE Setti ng th e F/T Ring Time (Fa x/T el mod e onl y) If you set the R eceive Mode to Fax/Tel, you’ll need to deci de how long the MFC wil l signal you with its special pseudo/double-ri ng when you have a voice c all. (If it’ s a fax call, the MFC pr ints the fax.) This ps eudo/double-ring happens after the i nitial ringi ng [...]

SETUP RECEIVE 4 - 4 Ea sy R ec eiv e When yo u use thi s fea t ure , yo u don’ t ha v e to pr es s Black Start , Color Star t , o r t he Fax R e ceiv e C ode 51 when you an sw er a fax call. Selecting On a llows the MFC to re ceive fax calls automatically, ev en i f yo u li ft th e hand set of an e xte nsi on o r ex ter nal p hone . Wh en you s e[...]

4 - 5 SET UP RECEIVE Pr in ti ng a redu ce d inc omi ng fax (Aut o Re duct ion) If you choose On , th e MFC au tom ati ca lly redu ce s an in comi ng f ax t o fit o n on e p age of Lett er, Le gal or A 4 s ize pape r . Th e MFC c alcu late s th e re du cti on r at io by us in g th e pa ge siz e o f th e d ocum ent a nd yo ur Pape r Si ze se tting ([...]

SETUP RECEIVE 4 - 6 Pol ling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ‘poll’ other ma chines, or you can have some on e po ll y our M FC. Everyone who is invo l ved in Polling needs to se t up their fax machines for Pollin g. When someone polls your MFC to receive a fax, t hey pay for t he cal[...]

5 - 1 QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 Storing numbe rs for ea sy diali ng You c an se t up y o ur MFC to do two ty pe s of eas y di al ing: S peed -D ia l and G roups for Br oa dcas tin g fax es. Wh e n you dia l a qu ick -dia l n um ber, t he LCD sho ws t he nam e, if y ou sto red it , or t he nu mbe r. Stor ing Sp eed- Dial num bers You [...]

QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 2 Ch angi ng S peed -D ial nu mbe rs If y ou t ry to sto re a Sp ee d-D ial n umb er whe re a nu mbe r h as al rea dy been s tored , the LC D wi ll sho w th e nam e tha t has b een s tor ed t he re (or numbe r) and will ask you to do one of the following: 1 Pres s 1 to c hange th e s tore d nu mbe r. — [...]

5 - 3 QUICK-DIAL NUMBERS AND DIALING OPTIONS Setti ng up G ro ups fo r Broa dca stin g Groups allow you to se nd t he same f ax message to ma ny fax numb ers by pr ess ing onl y a few key s ( Sear ch/Sp eed Dial , # , t he tw o- di git nu mbe r, an d Black Sta rt ). Fi rst , yo u’ ll nee d to st or e eac h fax nu mbe r as a Spee d- Dial n umb er.[...]

QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 4 5 Pres s Menu/Set to ac ce pt th e Spee d- Di al n umb ers f or t his Grou p. 6 U se t he di al pad an d t he c h art on pa ge B -12 to en ter a n ame f or th e Gr ou p. Pres s Menu/Set . ( For e xa mpl e, typ e NEW CLI ENT S) . 7 Pres s Stop /E xit . You c an pr int a l ist of all t he Speed -D ia l nu[...]

5 - 5 QUICK-DIAL NUMBERS AND DIALING OPTIONS Dialing options A cce ss co d es an d c red it c ard num ber s Sometime s you may want to choose from s everal long di stance carriers when you make a call. Rates may v ary depending on the time and destinati on. To take advantage of low rates, y ou can store the access codes or l ong-distance carriers a[...]

QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 6 Tone or Pu lse If y ou ha ve a Pul se d ial in g ser v ice, but need to s end Tone sig na ls (f or exa mple , for te le pho ne b ankin g) , fo llo w t he in str uc ti on s be low. I f you have Touc h Tone service, you will not need t his feature to send ton e si gnal s. 1 Lift th e h and set of the ex t[...]

6 - 1 REMOTE FAX OP TIONS 6 Setti ng up F ax For w ard ing When you select Fax Fo rward, yo ur MFC store s the r ece ived fax in the memory. The MFC will th en dial the fa x number you’ve pr ogr am me d and fo rw ar ds t he f ax me ss age . 1 Press Men u/ Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to se lect Fax Fo rw ar d . Pre ss Men u/S et . The LCD[...]

REMOTE FAX OP TI ONS 6 - 2 Pr og ra mm ing y ou r pa ge r nu mbe r When Pag ing is sel ect ed, y o ur MF C dia ls the p age r nu mbe r y ou’ ve pr ogr amm ed, an d t he n dia ls y our Per sona l I den tifi c ati on Numb er (PI N). Thi s act ivate s y ou r pa ger so yo u w ill k no w th at y ou ha ve a fax messa ge in the memor y. 1 Pres s Menu/Se[...]

6 - 3 REMOTE FAX OP TIONS Setti ng Fa x Stora ge If you s e lec t Fa x St ora ge , yo ur MF C st ore s t he r ece iv ed f ax in th e mem ory. You will be ab le t o re triev e fa x me ssa ge s fro m an ot her locati on u sing th e Remot e Retri eval co mm ands. 1 Press Men u/ Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to select Fax St or ag e . Press Men [...]

REMOTE FAX OP TI ONS 6 - 4 Turni n g off Re mot e Fax Opt ion s If you set the Rem ote Fax Opt ions to Of f and t h ere are fax es i n y our MFC ’s m em ory, th e LC D wi ll gi ve yo u two op ti ons . ■ If you p res s 1 , all unpr inted faxes will be printed and erase d be for e th e set t ing tur ns of f. I f a backu p c opy has al r ea dy bee[...]

6 - 5 REMOTE FAX OP TIONS Remote Retriev al You c an call y our MF C from an y to uch t one t ele phon e or f ax m achi ne, the n use th e Rem ot e Acce ss Code and rem ote c omm and s to re trieve fax me ssage s. Be sure to cu t out the Remot e Retr iev al Access Card o n the last p age and keep it with you at all time s. U sing yo ur R em ote A c[...]

REMOTE FAX OP TI ONS 6 - 6 Re mote comma nds Fo llow the com ma nds bel ow to a cces s feat ures when you ar e aw ay fr om t he M FC. When you c al l th e MFC and en te r y ou r Remo te Access Code ( 3 di git s followed by ), the system will g i ve two s hor t beeps a nd you must en ter a remote command. Remot e commands Operation deta ils 95 Chang[...]

6 - 7 REMOTE FAX OP TIONS R etrie vin g fa x m essa ge s You c an c all yo ur M FC fr om a n y touc h to ne pho ne an d h ave y ou r f ax messages se nt to a fax m achine. 1 Dial your fax number. 2 When yo ur MF C an swer s, imme di ate ly ente r y ou r Rem ote Acc es s Co de ( 3 dig it s fo llow e d by ) . If you h ea r one lon g beep , you ha ve [...]

PRINTING REPORTS 7 - 1 7 Fax se ttings and activ ity You n ee d t o se t up th e Tr an sm is sion Ve rif ic ati o n Re por t and J our nal Per iod in the m enu ta ble . Press Men u/ Set , 2 , 4 , 1 . — OR — Press Men u/ Set , 2 , 4 , 2 . Cu stom izi ng th e Tran smis si on V eri fica tio n Re port You c an use t he Tran sm iss ion Repo rt as pr[...]

7 - 2 PRI NTING REPORTS Setti ng th e J ourna l Peri od You can set the M FC to print a journal at spec ific interval s (every 50 faxes , 6, 12 or 24 hour s, 2 or 7 days). If you set the interval to Off , you can pri nt the r eport by following the steps on the nex t page. The default setting is Every 50 Faxes . 1 Press Men u/ Set , 2 , 4 , 2 . 2 P[...]

PRINTING REPORTS 7 - 3 Print ing r eport s Fol low in g re por ts a re ava ila ble : How to print a r eport 1 For MFC-5 440CN, press Re ports . For MFC-5 840CN, press Menu/Set , 6 . 2 Pres s ▲ or ▼ to select the r eport you wa nt. Pres s Menu/Set . — OR — Ent e r th e nu mbe r of the r epo rt yo u wan t to pri n t. For exam p le, pre ss 1 t[...]

8 - 1 M AKING COPIES 8 Using th e MFC as a c opier You ca n use your M FC as a cop ier, maki ng up to 99 copi es at a tim e. Enter Co py mode Before making co pies, make su re that ( Copy ) is illumi nated in g ree n. If it i s no t, pr ess ( Copy ) to ente r Copy mo de. T he de fa ult set ti ng is F ax. Yo u can chan ge the nu mbe r of sec on ds o[...]

MAKING CO PIES 8 - 2 Maki ng a sing le c opy 1 Pres s ( Copy ) to illum inate it in green . 2 Load yo ur d ocu men t. (See Lo ad d ocu men ts on page 1 -7. ) 3 Pres s Black Start or Col o r St ar t . Maki ng mul tip le co pi es 1 Pres s ( Copy ) to illum inate it in green . 2 Load yo ur d ocu men t. 3 Use t h e dial pad to ente r th e nu mbe r of c[...]

8 - 3 M AKING COPIES Using th e temporary Copy keys W hen y ou wa nt to qui ckl y ch ange t he copy set t ing s te mpo rar ily fo r th e ne xt c opy , us e th e tem por ary Cop y ke ys . You c a n use dif fer ent co mbi nat io ns. The se se ttin gs ar e t emp or ary , a nd t he M FC r et ur ns t o it s de fa ul t settin gs 6 0 seconds after it fin [...]

MAKING CO PIES 8 - 4 Incr ea sing copy s peed or q u ality You ca n select th e copy qua lity. The defa ult set ting is Norma l . 1 Pres s ( Copy ) to illum inate it in green . 2 Load yo ur d ocu men t. 3 Use t h e dial pad to ente r th e nu mbe r of copies you wa nt (up to 99 ). 4 Pres s Qu a lity . 5 Pres s ▲ or ▼ to choose t he copy qu ality[...]

8 - 5 M AKING COPIES En larg ing or r educ ing the im a ge co pied You c an se lec t th e fol lo wing en larg eme nt or re duc ti on ra ti os. Cust om(25- 400%) a l low s you to ente r a r ati o fr om 25% t o 4 00%. 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of copi es y [...]

MAKING CO PIES 8 - 6 6 Pres s Black Start or Col o r St ar t . Sett ing t he paper type (M FC-54 40C N onl y) If y ou ar e co pyi ng on s peci al pa pe r, b e sur e to s ele ct t he ty pe of paper you are us i ng so you will get the best print q uali ty. 1 Pres s ( Copy ) to illum inate it in green . 2 Load yo ur d ocu men t. 3 Use t h e dial pad t[...]

8 - 7 M AKING COPIES U sing th e Tray S elect key (MF C-5 840 CN on ly) Th e MFC us e s th e paper i n T ray# 1 f irs t. Yo u ca n ch an ge the tr ay tha t will be us ed fo r next copy only. 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of copi es y ou wa nt (u p to 99 ). 4 [...]

MAKING CO PIES 8 - 8 Cha ng ing t he tem porar y copy se tti ng s Use the Option s key to q uickly set th e following copy se ttings tem porar ily for th e n ext co py. Afte r you choo se your settings by press ing Men u/Set , the LCD shows Se t temp or aril y . Press Bla ck Star t or Co lor Star t if you ’ re f ini shed ch oos ing settin gs. —[...]

8 - 9 M AKING COPIES Sett ing p ape r t ype (MF C-58 40CN on ly) If copy i ng o n pape r ot he r th an p lai n pa pe r, se lec t the t ype of p ap er th at you a re usi ng t o ge t th e be st pr int qual it y. 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of copi es y ou wa [...]

MAKING COPIES 8 - 10 4 Pres s Opt ions and ▲ or ▼ to select Paper S iz e . Pres s Menu/Set . 5 Pres s ▲ or ▼ t o s ele ct t he si ze of pap er yo u are usin g ( Lett er , Le ga l , A4 , A5 or 4" (W )x 6" (H ) ). Pres s Menu/Set . 6 Pres s Black Start or Col o r St ar t . Ad jus tin g b rig ht nes s You c a n adj u st th e c opy b [...]

8 - 1 1 MAKING COPIES Adjusting co ntrast You c an ad just the co py contr as t to hel p an im age l ook s har per and mo re v iv id . 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of copi es y ou wa nt (u p to 99 ). 4 Press Op tions and ▲ or ▼ to se le ct Co nt rast . P[...]

MAKING COPIES 8 - 12 Ma king N in 1 copies or a post er (Page Layout) You ca n re du ce the a mou nt of c opi es b y us i ng th e N in 1 copy fea tu re. Thi s a llows you to copy tw o or four page s o n on e page , whi c h al lo ws y ou to sav e pape r. I t is also p oss ibl e to cre at e a po ste r. When yo u use the Pos ter feat u re you r M FC d[...]

8 - 1 3 MAKING COPIES If yo u ar e us i ng th e s canne r gla ss: 8 Af ter the M FC sc ans th e pa ge , the LC D sho ws : Press 1 to s can t h e next pa ge. 9 Put th e nex t doc ume nt on the sc a nner gl as s. Press Men u/ Set . Re peat Ste ps 8 an d 9 f or eac h p age of the layo ut. 10 Aft er all t he pag es of the do c ume nt ha ve be en s can [...]

MAKING COPIES 8 - 14 If you are copying f rom the ADF, insert the document face up in the direction s hown below. 2 i n 1 (P) 4 i n 1 (P) 2 in 1 ( L) (P) (L) 4 in 1 ( L)[...]

8 - 1 5 MAKING COPIES If you are c opying from the scanner gl ass , p lace the document fa ce down in the direction shown below. 2 in 1 (P ) 4 in 1 (P ) Po ster ( 3X3) You ca n make a poste r size co py of a phot o gra ph. 2 in 1 ( L) 4 in 1 ( L)[...]

MAKING COPIES 8 - 16 Changing the default copy se ttings You c an sav e the copy set ti ngs you us e mo st ofte n by set ti ng th em as d ef aul t. T he se set t ing s wi ll r ema in unti l yo u ch an ge th em ag ain . Incr ea sing copy s peed or q u ality 1 Pres s Menu/Set , 3 , 1 . 2 Pres s ▲ or ▼ to select Norm al , Be st or Fast . Pres s Me[...]

8 - 1 7 MAKING COPIES A djust ing co lor s aturat io n 1 Press Men u/ Set , 3 , 4 . 2 Press ▲ or ▼ to select Re d , Gr een or Blue . Press Men u/ Set . 3 Press ▲ to increase the co lor satura tion . — OR — Press ▼ to de crease the colo r sat uration. Press Men u/ Set . 4 Re turn to St ep 2 to se lect the n ext co lor. — OR — Press S[...]

MAKING COPIES 8 - 18 Legal l imita tions Color re productions of certain documents are illegal and may result in e ither criminal or civil l iability. Th is memo randum i s int ended to b e a gui de r ath er t ha n a comp let e lis ti ng of ever y p oss ibl e pro hi bit ion . In cas e o f dou bt , we su gges t th at you c h eck w ith co uns el as t[...]

9 - 1 W ALK-UP PHOTOCAPTURE CENTER ™ (M FC-5840CN ONLY) 9 Introduction Ev en if yo ur MF C is not c on nec te d to y our compu t er, y ou c an pr i nt ph ot os di r ect ly f rom the di gital ca mera med ia. Yo ur B roth er M FC incl udes five medi a dr ives (slo ts) for use wit h popu lar digit al c ame ra m edi a: C ompac tF las h ® , S martM e[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) 9 - 2 Pho toCa ptu re C ent er ™ requirement s To av oid err or co n diti ons, pleas e r eme mbe r: ■ Th e DPOF fi le on the m edia ca rd mu st be in a va lid f orm at. (See DPOF printing on page 9 -8 . ) ■ The im age f il e ext e nsio n mus t be .J PG ( Oth er im age fi l e extensions .JPEG,[...]

9 - 3 W ALK-UP PHOTOCAPTURE CENTER ™ (M FC-5840CN ONLY) Getting s tarted Firmly insert th e card into the appropria te slot. Ph otoC ap tur e key lights: ■ Phot oCaptur e li ght i s O N, t he medi a card is ins ert ed prop erl y. ■ Phot oCaptur e lig ht is O FF, th e med ia ca rd is no t pr oper l y ins er ted. ■ Phot oCaptur e lig ht is B [...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) 9 - 4 The steps below give a brief outline of the Direct Printing fe atur e. P l ease se e the r emai ni ng p age s of th is c hap ter fo r m ore detailed instruc t ions. 1 In sert the media card firml y into the media drive (slot ). When you insert your m edia ca rd into th e prop er slot, the LCD[...]

9 - 5 W ALK-UP PHOTOCAPTURE CENTER ™ (M FC-5840CN ONLY) Printing t he Index (Thumbnails) Th e P hoto Cap tu re Cent er ™ as sign s num ber s for i m ages (suc h a s No.1, N o.2 , No .3, a nd so on). It do es no t re cogn iz e a ny ot her num ber s or f ile n ame s t hat yo ur d ig ita l c am era or PC h ave us ed t o id en ti fy t he pi ctu res[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) 9 - 6 Printing ima ges Bef ore you c an prin t a n in divi d ual imag e, y ou h ave t o kno w th e im age nu m ber. 1 Make su re you have inse r t ed the media car d. Pres s Phot oCap ture . (See pag e 9- 3.) 2 Pres s ▲ or ▼ to choose Pr in t Ima ges . Pres s Menu/Set . 3 U se th e di al pa d t[...]

9 - 7 W ALK-UP PHOTOCAPTURE CENTER ™ (M FC-5840CN ONLY) Paper Type & P aper Size 5 Press ▲ or ▼ to sele ct th e ty pe of pape r yo u a re usin g, Lett er G loss y , 4"x 6 " Gl os sy , 5" x 7" Glo ssy , A4 Gl ossy , Letter Pl ai n , A4 Plai n , Lett er I nk jet , A4 In kjet or 4"x 6" Ink jet . Press Men u/ Set[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) 9 - 8 DPO F pr inti ng DPO F st ands for D ig ital P ri nt Orde r F orma t. Major Dig ital Camera manufactur ers (Cano n I n c., Eastman Kodak Company, Fuji Photo Film Co. Ltd. , Matsushita E lectric Industri al Co. Lt d. an d So ny Cor por at ion. ) cr eate d this sta ndar d to mak e it ea sier to[...]

9 - 9 W ALK-UP PHOTOCAPTURE CENTER ™ (M FC-5840CN ONLY) Ch angi ng th e de fa ult se tt ings You c a n save the Ph otoC apt ur e Cen te r ™ sett ing s yo u use mos t of te n by setting them as default . Th ese settings will rem ain until you ch ange th em agai n. Incre asing p rint speed or qu ality 1 Pres s Menu/Set , 4 , 1 . 2 Pres s ▲ or ?[...]

WALK-UP PHOTOCAPTURE CENTER ™ ( MFC-584 0CN ONLY ) 9 - 10 Ad jus tin g b rig ht nes s 1 Pres s Menu/Set , 4 , 3 . 2 Pres s ▲ to ma ke a light er pr int. — OR — Pres s ▼ to m ak e a da rk er p rin t. Pres s Menu/Set . 3 Pres s Stop /E xit . Adj usting contr ast You can cho ose the contra s t setting . More contrast will make an im age loo [...]

9 - 1 1 WAL K-UP P H OTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) 3 Press ▲ or ▼ to select Whit e Ba lan ce , Sh arpn ess or Colo r De ns ity . Press Men u/ Set . 4 Press ▲ or ▼ to a djust th e de gre e of the sett ing. Press Men u/ Set . 5 Press Stop /Ex it . ■ Whi t e Ba la nc e This s ettin g ad just s the hue of the w hi te ar eas of an i[...]

WALK-UP PHOTOCAPTURE CENTER ™ ( MFC-584 0CN ONLY ) 9 - 12 Cr op pin g If y our phot o is too lo ng or wid e to fi t the avai l abl e spa ce on yo ur selected layout, part of the image will be automatically cropped. The def aul t s ett ing is On . If you wan t to p ri nt th e wh ole imag e, tu rn thi s settin g to Of f . 1 Pres s Menu/Set , 4 , 6 [...]

9 - 1 3 WAL K-UP P H OTOCAPTURE CENTER ™ (MFC- 5840CN ONLY) Unde rs tand in g th e Er ror M ess ag es On ce you a re f amil i ar wit h the ty p es of err ors tha t can oc cur whi le you ’re us in g the P ho toC aptu re C enter ™ , you c an ea si ly ide nti fy a nd trou ble sho ot an y d iffi cul ties. When an erro r message appears on the LCD[...]

WALK-UP PHOTOCAPTURE CENTER ™ ( MFC-584 0CN ONLY ) 9 - 14 Using Photo Capture Center ™ from your PC You c an a cc ess the m edi a car d th at is in t he m edi a dr ive ( slo t) o f t he MFC fro m your PC . (See Using th e Phot oC apt ure C e nter ™ from yo ur P C o n pa ge 6-1 in Software User’s G u ide on the CD-ROM or Us ing th e Phot o C[...]

10 - 1 IMPORTANT INFORMATION 10 Stand ard tel ephon e a nd FCC N oti ces Th es e noti ces are in e ffect on m od els sold and us ed in th e U nited Sta tes o nly. When programmi ng emerge ncy n umbers or making test calls to emergency numbers : ■ Re mai n on the l in e an d br iefl y ex pl ain to the dis p atc her the reas on for the c all befo r[...]

IMPORT ANT INFORM ATION 10 - 2 If this equ ipm ent c a u ses har m to the t eleph one ne twork , th e tel eph on e com pan y wil l n oti fy you i n adv a nce that te mpo rary di sco nti nua nc e of s er vi ce may be r eq uir ed. But if ad van c e noti ce isn’t practical, the te lepho ne company will notify the cust omer as soo n as pos si ble . A[...]

10 - 3 IMPORTANT INFORMATION WARNI NG This MFC has been certified to compl y with FCC sta n dards, which are ap plied t o t he U SA o nly . Feder al C ommuni cat ions Commis sion (F CC) Decla rati on of Conf ormit y (USA onl y) dec lares , that the prod u cts Pro duct Name: MFC-5440CN, MFC-5840CN co mpl y wi th Par t 15 of th e FCC Rule s . Ope rat[...]

IMPORT ANT INFORM ATION 10 - 4 Import ant Cha ng es or modi fi ca ti on s not expr es sl y app ro ved b y Br oth er Indu str ies , L td. c oul d vo id th e us er’s a utho rity to oper ate th e equi pm ent . Indu st ry Ca na da Co mpli an ce S tatem en t (Ca nad a o nly) This Class B digital apparatus complies with Can adian ICES-003. Ce t app are[...]

10 - 5 IMPORTANT INFORMATION Inte rn ati onal E NER G Y S TAR ® Comp lianc e St at emen t Th e p urp ose o f the In te rn ati onal E NERGY S TA R ® Progra m is to prom ote the de velo pme nt an d popu lar izat ion of ene rgy- ef fici ent o ffi ce eq uip men t. As an E NE RGY S TAR ® Pa rtne r, Br ot he r Ind us tr ie s, Ltd. h as d et er mine d [...]

IMPORT ANT INFORM ATION 10 - 6 Imp orta nt sa fe ty in stru ct ions 1 R ead al l o f the se i nst ru ctio ns. 2 Save them for lat er refere nce. 3 Follo w all war nings and instructi ons marked on the product. 4 U npl ug th is pr odu c t fr om th e wall ou tl et be for e cl ean in g. Do not us e liq uid or ae ro sol clea ne rs . Use a dam p clot h [...]

10 - 7 IMPORTANT INFORMATION 13 Ne ver pu sh o bje cts of an y kind i nto th is prod uc t thro ugh ca bin et slot s , si nce t he y m ay to uch dan ge rou s vo lt age po int s o r sho rt out part s resulting in the risk o f fire or electric shock. Ne ver spill liq uid o f an y ki nd o n th e pr odu c t. Do no t att e mpt to s er vic e thi s pr oduc[...]

IMPORT ANT INFORM ATION 10 - 8 Tr adem ark s The Br othe r l ogo is a r eg iste red t rad ema rk o f Br oth er In du stri es , Lt d. Br othe r is a reg is tere d t rad ema rk of Bro t her Indu s tri es, L td. Mu lti -Fu nc ti on L in k is a re gis ter ed tr ad ema rk of B rothe r I nt er nati ona l Corporatio n. © 200 4 B rot her Indu st ri es, Lt[...]

11 - 1 TRO UBLESHOOTING AN D ROUTIN E MAINTENANCE 11 Troubleshoo ting Error me ssages As wit h an y so ph isti ca t ed off ic e pr oduc t, err or s may occ ur . If thi s h appe ns , yo ur MFC id en ti fie s the pr ob le m an d di spl ay s an er r or mess age. The most co mmon error messa ges are shown be low. You c an co rrec t mos t pr obl ems by [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 2 DR M ode i n Use Th e MFC is se t to D i sti ncti v e Ri ng mode. You can n ot c hange the R eceive Mode from Man ual to anothe r m ode. Set Distin ctive Ring t o Off. (See Turning o ff the Dist inctive Ri ng on page A-4. ) High Temp era tu re The print head is t oo warm. Allow the MFC to coo l down. [...]

11 - 3 TRO UBLESHOOTING AN D ROUTIN E MAINTENANCE No Respo nse/ Bus y The nu mber y ou diale d does no t answer or is bus y. Ver ify the number a nd try agai n. Not Regi stere d You tr ied to ac cess a Sp eed Dial number that is not program med. Set up the S peed Dial number . (See St oring Speed -Dial numbe rs on page 5- 1. ) Docu ment Ja m T he d[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 4 Unab le to Chan ge Unab le to Clea n Unab le to Init . Unab le to Prin t Unab le to Scan The MFC has a mecha nical pr obl em. — OR — A for eign ob stacle , such as a c lip or ri pped paper, is i n the MF C. Open th e scann er cover and rem ove any forei gn obstacle s from inside the MF C. If the e[...]

11 - 5 TRO UBLESHOOTING AN D ROUTIN E MAINTENANCE Docume nt ja ms If the document is jammed, f ollow the steps b elo w. Document is jammed in the top of th e ADF unit. 1 Ta ke ou t any pa per from the AD F that is not jamm ed. 2 Open t he ADF cover. 3 Pul l t he j amm ed do c ume nt ou t t o the ri gh t or l ef t. 4 Close the ADF cover. Press St op[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 6 Print er ja m or p aper jam Remov e t he jam med pap er de pen ding o n whe re it i s j ammed i n the MFC. Pape r is jammed inside the paper tray 1 Pul l the pa pe r tr ay out of t he MF C. 2 Pul l out t he ja mm ed pa pe r to remo v e it . Paper Tra y Jamme d pa per[...]

11 - 7 TRO UBLESHOOTING AN D ROUTIN E MAINTENANCE Paper is jam med i nside th e MFC 1 Remove the Jam Clear Co ver. Pull the jammed pap er out o f the MFC. 2 Re-insert the Jam Clear Cover. 3 If y ou ca n no t pu ll ou t th e ja mme d pa per , lif t th e sca nn er cove r from the rig ht-hand side of the MFC until it locks s ecurely into the op en pos[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 8 4 R emo ve th e ja mm ed pap er . 5 Lift the sc anner cov er to r ele ase t he l oc k. Gen tly p ush th e scanner co ver suppo r t down and close the sca nner cove r. If th e pape r i s jam me d unde rn eat h th e pri nt hea d, dis co nn ect th e MF C fr om the p ow er so urce s o yo u can mov e t he [...]

11 - 9 TRO UBLESHOOTING AN D ROUTIN E MAINTENANCE If yo u ar e hav in g dif fic ulty wit h your MFC If y ou t h ink th ere i s a p ro ble m wi th y ou r MF C , ch eck the ch ar t be lo w and f ollow th e tro ubl es hooti ng tips . The Bro ther Sol uti ons C ente r o ffers the la test FAQs an d trou ble sho otin g ti ps . Visit u s a t h ttp:/ /solu[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 10 Pr inting ( Continu ed) Printing a ppears dirty or ink see ms t o run. Make s ure you ar e usin g the prop er types of paper. ( See Ab out paper on page 1- 10 .) Do n’t handl e the paper unt il the ink i s dry. Stains appear o n the rever se side or at the bot tom of the page. Make su re the Printe[...]

11 - 11 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE Phone Li ne or C onnections Diali ng does n ot work . (No di al tone) Check the MF C is plugged in. Ch eck for a dial tone. If pos sible, ca ll your MFC to hear it answer . If there is sti ll no ans wer, c heck the tel ephon e line cor d connec tion and make sure al l telepho ne connec tions a re se[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 12 Handling Inco ming Calls MFC ‘Hears’ Voice as CNG Tone. If your MFC i s set to E asy Re ceive On, it is mor e sensitive to sounds. Your M FC may mis takenl y interpr et certain voices o r music o n the line as a c alling fax machine and res pond with fax recei ving ton es. Deactivate t he fax by [...]

11 - 13 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE PhotoCa ptur e Center ™ Difficult ies (MFC- 5840C N only) Rem ovable D isk does n ot work properly . a) Have y ou instal led the W indows ® 2000 update ? If not, do th e fol lowing: 1. Disconne ct th e USB c able. 2. Instal l the Wi ndows ® 2000 updat e. Pl ease see the Qu ick Setup Guide . Afte[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 14 Com patibilit y If y ou are h avin g di ff ic ul ty s endi ng or re cei vin g a f ax du e to poss ib le int erfe ren ce on the ph one lin e, we re com mend tha t yo u adj ust th e Equalization for compa tibility. The MFC adjusts the modem speed for fax oper at ion s. 1 Pres s Menu/Set , 2 , 0 , 1 . 2[...]

11 - 15 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE How to imp rove p rint qua lity Cle ani ng the prin t he ad To ensure goo d print quality, the MFC will regul arly clean the print head . Y ou c an star t th e clean ing p roce ss m a nual ly i f ne ed ed. C lea n the pr i nt he ad and i n k ca rtr i dges if you ge t a hor izo nt al line in th e t e[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 16 Ch eckin g th e p rint qua lit y If fa de d or stre aked colo rs and te xt a ppe ar on your outp ut , some o f the no zzl es m ay be c lo gged . Y ou c an ch eck this by pri nt ing the Pri nt Qua li ty Ch ec k Sh ee t and l o okin g at the n oz zle c he ck p att ern . 1 Pres s In k . 2 Pres s ▲ or [...]

11 - 17 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE 8 Press 2 ( No ) f or Bla ck o r three color s with a problem. Th e LC D s how s: Press 1 ( Ye s ). The MFC will start cleaning the print head. 9 Aft er cl ean i ng i s fi nis hed, pre ss Color St art . The M FC will st art pr int in g the P ri nt Q ua lit y Ch eck Shee t ag ai n an d then ret ur n [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 18 Che cki ng the prin ting al ignm en t You s ho ul d rar ely ne ed to adju s t the prin t ing alig nme nt how ever , i f afte r tr anspo rting t he mach ine yo ur p ri nted text b ecom es blu rred or ima ge s bec om e fade d t hen ad j ust me nt may ne ed to b e mad e. 1 Pres s In k . 2 Pres s ▲ or [...]

11 - 19 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE Check ing the ink vol ume You ca n che ck the in k that is left in th e cartri dge . 1 Press Ink . 2 Press ▲ or ▼ to select Ink Vo lu me . Press Men u/ Set . 3 Press ▲ or ▼ to sel ect th e col or y ou want to check. The LCD shows the ink vo lume. 4 Press Stop /Ex it . You c an chec k t he in[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 20 Pack ing a nd shi ppi ng the MFC When ev er y ou t ran spo rt t he MFC , us e the p ac king mat er ial s t hat came w ith y o ur MFC . If you d o n ot pa c k th e MFC pr ope rl y, you co ul d voi d y our wa rr ant y. Caution It is im por tant to allow the MFC to ‘ par k’ t he p rint h ead af ter [...]

11 - 21 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE 3 Lift the scanner cove r to release the lock. Gently push the sc anne r co ver s u ppor t dow n an d cl ose the s cann er cov er. 4 Unplug the MFC from the telep hone wall jack and remove the tel eph on e lin e c ord f ro m MFC . 5 Un plug the MF C fro m the A C p owe r ou tlet . 6 Un plug t he US [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 22 8 Pac k t he prin t ed mat eri al s in th e or igin al ca rton as sho wn be low . D o no t pac k th e use d ink car tr idg es in t he ca rt on. 9 C lose t he cart on . If you a re r etu rn ing yo ur ma chi ne t o Br othe r as pa rt of t he Exchange S ervice, pack on ly t he M FC. Kee p al l s epa ra [...]

11 - 23 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE Routine maintena nce C lea ning th e sca nn er Unp lug the M FC and li ft th e docum ent cover . Cl ean the sc ann er gl a ss wit h is opro py l a lcoho l on a s oft li nt -f ree clot h. C lea n th e whi te b ar and t he gl ass st rip un de r th e fi lm wi th i sop rop yl alco ho l on a li nt-fr ee [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 24 Cl eani ng the MF C pr int er plat en ■ Be care fu l no t t o t ouch th e pa per feed st ar whe els or enco der film. ■ Be sure to unp lug the M FC fr om the AC pow er out let be fo re cle an ing the pri nter pl aten. ■ If i nk is sc att er ed on or a ro und t he pri nt er pla te n b e su re to[...]

11 - 25 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE Repla cin g th e ink cart ridge s You r M FC i s equ ip ped wit h an ink dot c ou nter . T he i nk do t co un te r autom ati cally mo nito rs th e le vel o f ink in each of the fo ur ca rtrid ges. W hen t h e M FC de t ect s an in k c ar tri dge i s ru nni ng ou t of i nk , t he MFC will no tify you[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 26 4 Remove t he cartridge covers. 5 Eac h c o lor has it s own c o rrec t po s iti on . K eep th e in k ca rt ri dge i n an u pri ght po s it ion wh en y ou i nse rt it int o slo t. Pres s dow n on th e ink car tr idg e un ti l th e ho ok s na ps ov er it. 6 Lift the sc anner cov er to r ele ase t he l[...]

11 - 27 TROUBLE SHOOTI NG AND ROUTINE MAINTENANCE 7 If y ou r epl ace d an i nk c artr i dge w hile Ne ar Em pt y was di spl aye d on t he LC D, th e LC D ma y ask y ou to ve rif y tha t it was a br an d new one. Exam p le: D id Yo u Ch ange Blck? 1 .Yes 2.No . For each ne w car tri dge you ins talle d, pr ess 1 on the dial pad to au toma tica lly [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 28 Caution ■ Do no t re mov e in k car tr idg es i f you do not ne ed to rep l ace the m. If you d o so, it may r educe t he ink qua ntity and t he MFC will not know the qua nti ty of i nk lef t in the cartr idg e. ■ Do not tou ch th e cartr idg e i nse rtion sl ots . If y ou do s o, t he ink may st[...]

A - 1 APPENDIX A A Setting up te lepho ne servic es Your MFC supports the Distinctive Ring and Caller ID subscriber tele phon e serv ice s th at s om e tel eph on e c omp ani es off er. D istinc tive Ring Br oth er us es th e t er m ‘D isti nc t ive R ing ’ bu t d if fer ent tel ep hon e co mpa nie s hav e othe r nam es for this ser vic e such [...]

APPENDIX A A - 2 Wha t does B rot her’ s ‘Di stin ctiv e Ring ’ d o? The Bro ther M F C h as a Dis ti nct iv e R i ng fea tu re th at al lo ws yo u to use your MFC t o t ake ful l adv ant ag e of t he t el ephon e c om pany ’s Di stin cti ve Ri ng se r vice. The ne w ph one n um ber on yo ur line ca n ju st receive faxes. Do you hav e Voice[...]

A - 3 APPENDIX A Befor e you choose th e ri ng pat tern t o reg ister You c an onl y r egis ter one Dis ti nctiv e Ri ng pa tter n with the M FC. Som e r in g pat t ern s ca nnot be reg ist ere d. The ring pa tte rns bel o w are su pp orte d by you r Bro t her M FC . Re gist er t he one y our t el epho ne company g i v es you. ■ The MFC will only[...]

APPENDIX A A - 4 Reg iste ring the Dist incti ve Ri ng patte rn Very imp ortant ! Afte r you have se t t he Disti ncti ve Ring featu re to ON , the re ceive mo de is set to Manu al automatically. Un less you h ave a TAD or Voice Mail set up on the Distinctive Ring number, Manu al mode mean s you must a nswer a ll the ca lls yourself. Y ou can not c[...]

A - 5 APPENDIX A Caller ID Af te r a fe w ri ngs , th e LCD s ho ws the tel ep hon e num ber of yo ur c alle r ( and nam e, if av ai lab le). On ce you pi ck up the han dset , t he Ca lle r ID i nfor m ati on di sa ppe ar s fro m th e LCD , bu t the call in fo rma ti on rema ins stored in the Caller ID memory. ■ You will see the fi rst 16 charact[...]

APPENDIX A A - 6 View ing Caller ID Lis t Ca ller ID me mory st ores i nform atio n fo r up to th irty ca lls . Whe n th e thirty-fir st call comes in, info r mation about the first call is er as ed. You can scro ll thr oug h Cal l er I D inf orm at ion to r evie w tho s e call s ma de to your MFC. 1 Pres s Menu/Set , 2 , 0 , 3 . 2 Pres s ▲ or ?[...]

A - 7 APPENDIX A Advanc ed receiv ing o perati ons Opera t ion f rom ext ensi o n tel ephon es If you a ns wer a fa x ca ll on an e xt ens io n te le pho ne, or an ex ter nal telephone in th e EXT. jack of t he MFC , you can m ake your MFC ta ke the c al l by usi ng the F ax Re ceive Co de . Wh en y ou p res s th e Fax Receive Code 51 , the MF C st[...]

APPENDIX A A - 8 Usi ng a co rdle ss exter n al ha nd set If your cordless tele phone is connected to the E XT. jack o n the MFC and y o u typ ical l y car ry t he cord les s ha nd set else whe re, it is eas ie r t o answer calls during the Ring Delay. If you le t the MFC answer first, you will have to go to the MFC so you can press Hook to transfe[...]

A - 9 APPENDIX A Connec ting an external de vice to your MFC Conn ecti ng an ex ter nal tel ephon e You c an co nne ct a sepa rat e t el ephon e (or tel epho ne ans we rin g de vic e) dir ect ly to yo ur MF C as sho wn i n th e dia gr am be low . C onn ect the t ele phon e l i ne c ord to th e j ack la be led EXT . i n the ba ck of the MFC . When y[...]

APPENDIX A A - 10 Con nect i ng an ex ter na l tele pho ne ans wer i n g devi ce (T AD) Sequ ence You m ay choo se to co nn ect an a dd iti on al an sw eri ng devi ce . How ever , wh en y ou ha ve an ex tern al T AD on the sa me t ele phon e line as the MFC, the TAD answers all ca lls and t he MFC “listens” for fax ca llin g (CN G) tones . If i[...]

A - 11 APPENDIX A When you are usi ng a TAD, the L CD s how s Te lepho ne . If You Do Not Su bscrib e to Distinctive Ring Service: You m us t pl ug y ou r TA D int o th e E XT. jack o f yo ur MFC . I f yo ur TAD is plug ged into a wal l jack, both you r MFC and the TA D will tr y to cont ro l th e ph on e lin e. (See i ll us trat io n be low .) Unl[...]

APPENDIX A A - 12 Co nn ect i ons The ext er nal TAD mu st b e plu gg ed into th e ba ck o f th e MF C, int o th e ja ck la be led EXT. Your MFC ca nno t wor k pro pe rly if you pl ug t he TAD into a wa l l jack (unless yo u are using Distinctive Ring). 1 Pl u g the t el eph on e lin e cor d f rom the te lep ho ne wa ll ja ck in to th e bac k of th[...]

A - 13 APPENDIX A Sp ecial lin e cons ide rati on s Roll over phone lin es A roll over ph one syste m is a g roup o f two o r more separ ate te lep ho ne line s tha t p ass inco mi ng ca ll s t o each othe r i f th ey ar e bus y. The calls are u sual ly pas se d dow n or “rol le d ove r” to the ne xt av ail ab le ph on e lin e in a pres e t ord[...]

APPENDIX A A - 14 Co nve rt ing te le ph on e wal l out l ets Th ere a re th ree ways to co nve rt to an RJ11 jack. The first two way s ma y requ i re a ss ista nc e fro m th e t ele ph one c omp an y. Yo u can change th e wall out l ets from one RJ1 4 jack to two RJ11 ja cks. Or , yo u ca n hav e an RJ1 1 wa ll o utle t ins talle d a nd sl ave or [...]

A - 15 APPENDIX A Installin g MFC, exter nal two -line TAD and two-line te le ph one When you are installing an extern al two-line telephone answering d evic e (TAD) an d a tw o- lin e t ele ph one, your MFC mu st b e is ola ted o n on e l ine at b oth th e wall j ack a nd a t th e T AD. Th e mo st c ommo n co nn ect ion is t o put th e MFC on Li n[...]

APPENDIX A A - 16 Mult i-l ine co nne ction s (P BX) Mo st of fi ces us e a cent ra l te le pho ne sy st em . Whi le it is ofte n relatively simple to conn ect th e MFC to a key syste m or a P BX (P riv a te Br anc h E xch ange ), we s ugg est th at y ou co nt act th e comp an y th at inst all ed y our tele ph on e syst e m and a sk t hem to con ne[...]

B - 1 APPENDIX B B On-scree n programmin g You r M FC i s desi gne d t o be easy t o use wi th LCD on -s cree n pr og ra mmin g us in g the na vi gati on k e ys. U ser -fr i endl y p rog ram mi ng he l ps y ou tak e fu ll adva nt age o f al l th e men u s el ect ion s yo ur MF C has to offe r. Since yo ur prog rammi ng i s d one on the LCD , w e ha[...]

APPENDIX B B - 2 Nav igation ke ys You c an acces s t he me nu m ode by pre s sing Menu/Set . When yo u en ter the me nu , th e LC D sc roll s. Press 1 fo r Gene ral Setu p men u — OR — Press 2 fo r Fax me nu — OR — Press 3 for Co py m enu Press 0 fo r Initia l Setup You can scroll more quickly throug h each me nu le vel by p ress in g the [...]

B - 3 APPENDIX B Main Menu Su b men u Menu Selections Opti ons Descri ptions Pa ge 1 . Gene ra l Setu p 1 . Mode T imer — 5 Mi ns 2 Mins 1 Min 30 Se cs 0 Sec Off Sets t he time to return to Fax m ode. 2-3 2 . Pape r Ty pe — Plai n Inkj et Glos sy Transp arency Sets t he type of paper in the pap er tray. 2-3 3 . Pape r Si ze (MFC- 5440 CN onl y)[...]

APPENDIX B B - 4 1 . Ge nera l Setu p (Contin ued) 5 . Au to Dayl ig ht — On Off Change s for Daylight Sav ing s Tim e automat ically. 2-6 6 . On /Off Sett in g — Fax Rece ive:O n Fax Receiv e:Off Customizes the O n/Of f key t o re cei ve faxes even i n OF F mode. 2-7 7 . LC D Cont ra st — Ligh t Dark Adjust the c ontras t of the LCD. 2-7 8 .[...]

B - 5 APPENDIX B 2 . Fax (Conti nued) 2 . Setu p Se nd (In Fax mo de onl y) 1 . Con tr ast Auto Ligh t Dark Chan ges the lightn ess or dar kness of f axes you s end. 3-7 2 . Fa x Reso lut io n Stan da rd Fine S.Fi ne Phot o Sets t he default resoluti on for out going faxes. 3-8 3 . De laye d Fax — Set the tim e of day in 24 hour format that the d[...]

APPENDIX B B - 6 2 . Fa x (Contin ued) 4 . Re port Sett in g 1 . T ransmi ssion On On+I mage Off Off+ Image Initial setu p for Transmi ssion Verification Report and Fax Jo urnal Report. 7-1 2 . Jour na l Peri od Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 7-2 5 . Re mote Fax Opt 1 . Fwd/ Pa ge/ Stor e Of[...]

B - 7 APPENDIX B 3 . Copy 1 . Qu al it y Best Norm al Fast Sel ect s the Copy resoluti on for your type of document. 8-16 2 . Brig ht ness —- + - + - + - + - + Adj ust s the brig htness. 8-16 3 . Cont ra st —- + - + - + - + - + Adj ust s the con trast for c opies. 8- 16 4 . Colo r Adju st 1 . Re d R: - + R: - + R: - + R: - + R: - + Adjust s the[...]

APPENDIX B B - 8 4 . Pho toCapt ure (MFC-584 0CN only) 1 . Pr int Qual it y — Norm al Phot o Selects the print quality . 9-9 2 . Paper & Size — Letter Glos sy 4 "x 6" Glo ssy 5 "x 7" Glo ssy A4 Gl os sy Letter Plain A4 Pl ai n Letter Inkj et A4 In kj et 4 "x 6" Ink jet Selects the paper and pri nt size. 9-9 3 .[...]

B - 9 APPENDIX B 4 . P hotoCa pture (Conti nued) 6 . Crop ping — On Off Crops the imag e aroun d the margin to fit the p aper s ize or print si ze. Turn this featur e Off if you want to print w hole images or prev ent unwa nted croppi ng. 9-12 7 . Bord er less — On Off Expan ds the prin table area to fit the edges of t he paper 9-12 8 . Scan t [...]

APPENDIX B B - 10 4 . LAN (MFC-544 0CN) 5 . LAN (MFC-584 0CN) (Contin ued) 1 . Se tup TCP/ IP (Conti nued) 5 . Host N ame BRN_ XXXXXX E nter the Hos t n ame. Se e Ne t w o r k Us er ’ s Gu i d e on t he CD - R OM 6 . WINS Conf ig Auto Stat ic You can choose t he WINS con figurat ion mode. 7 . WINS Serv er ( Pr ima ry) 0 00 .00 0.00 0.0 00 Specifi[...]

B - 11 APPENDIX B 0 . Init ia l Setu p 1 . Rece iv e Mode — Fax On ly Fax/ Te l External T AD Manu al You c an choos e the rec eive mode that best s uits your needs. 4-1 4-2 2 . Date /T ime — — Pu ts the date and time on the LCD and in head ings of f axes you s end. 2-1 3 . Stat io n ID — Fax: Name : Prog ram your name and fax numb er to ap[...]

APPENDIX B B - 12 Ente ring Text When yo u are set ting ce rtai n m enu se le ctio ns, suc h as t he S tat ion ID , yo u ma y ne ed to typ e t ext in to t he M FC. Mo s t num be r k eys ha ve thr ee or four lett ers print ed above th em. Th e ke ys fo r 0 , # and do not ha ve pr int ed let ters becau se they ar e used fo r spe cial chara cters. By [...]

B - 13 APPENDIX B Special charact ers an d symb ols Press , # or 0 , an d t hen pres s or to move th e curso r unde r the s pec i al ch ara cte r or s ymbo l yo u wa nt . Th en p ress Me nu/ Set to select it. Pr ess for (sp ac e) ! " # $ % & ’ ( ) + , - . / Press # fo r : ; < = > ? @ [ ] ^ _ Press 0 for É À È Ê Î Ç Ë Ö 0 ?[...]

GLOSSARY G - 1 G ADF (automatic document feeder) Th e d ocume nt can be pl aced in th e ADF an d s can ne d on e page at a tim e au to mat ic al ly. Auto Reduction Reduces t he size of inc oming faxe s. Au toma t i c fa x tr ans mis si on S en din g a f ax wit ho ut pre ssi ng Hook or p ic king up t he h an dset of an ext ern al ph on e. Automatic [...]

G - 2 GLOSSARY Coding method Me thod of cod ing the i nfor ma tion co ntaine d in th e docu men t. A ll fax machi nes mu st us e a m ini mum s tan dar d of Modified Huffman (MH). You r MFC i s capable of g reater compress ion meth ods, Modif ied Read (MR), Modif ied Modifi ed Read (MMR) and JP EG, if the receivi ng machine ha s the same capa bil i [...]

GLOSSARY G - 3 Fax Journal Lis ts inf orma t ion abo ut th e la st 20 0 in c omin g an d outgoin g fa x es. TX means Transmit. RX means R ece ive. Fa x Re ceiv e Cod e Pre ss this code ( 5 1 ) wh en yo u ans wer a fa x ca ll on an exte nsion or e xte rna l ph on e. Fax Storage Yo u can stor e faxes in m emory. Fax tones The s ign als s e nt by sen [...]

G - 4 GLOSSARY Ov er seas Mo de Makes te mpor ary cha nges to the fax tones to acc ommo dat e no ise an d s tat ic on ov erse as ph one line s . Paging T hi s fe atur e en ab les you r M FC to ca ll y ou r pa ger whe n a f a x is received into its memory. Pau se Al lows you to p lace a 3. 5 sec o nd del ay in th e di ali ng s eque nce st ored on Sp[...]

GLOSSARY G - 5 Scan to C ard (MFC- 584 0CN onl y) Y ou can s ca n a bl ack and w hi te or color document into a Media Card. Blac k and whit e images will be in TI FF or PDF fi le fo rma t a nd col or imag es ma y be i n P DF or JPE G f il e fo rm a t. Sear c h A n el ect ro nic , a lph ab eti cal li st ing of s t ored Sp ee d-Di al and Gr oup nu mb[...]

S - 1 SPECIFICATIONS S Product d escription Ge ner al Spe cif ication s Memor y Capa city 16 MB Automa tic Document Feeder (ADF) Up to 35 pages Temperat ure: 68°F - 86°F ( 2 0 °C - 30 °C) Humi dity : 50% - 70% Paper: 20 lb Letter size Paper Tr ay 100 Shee ts (20 lb) Paper Tr ay#2 (MFC-584 0CN onl y) 250 Shee ts ( 20 lb) Printer Type Ink J et Pr[...]

SPECIFICATIONS S - 2 Dim ensions (MF C-5440CN) (MFC -5840 C N) Weight 1 7. 6 lb ( 8.0 kg) (MFC-5 440CN) 21.8 lb ( 9.9 kg ) (M FC-58 40CN) Noise Operating: 42.5 to 51 dB* * It depen ds on pr inting conditions . Tempe rature Ope rating: Best Prin t Quality : 50°F - 95°F ( 10°C - 35°C) 68°F - 91°F ( 20°C - 33°C) Humidity Operati ng: Best Prin [...]

S - 3 SPECIFICATIONS Print media Paper Input Paper Tr ay ■ Paper typ e: Plain pape r, inkjet paper ( coated paper ), gloss y paper* 2 , transpar encies * 1 * 2 and env elopes ■ Paper si ze: Letter, Le gal* 3 , Executive, A4, A5, A6, JIS_B5, envelo pes (comme rcial No.10, DL, C5, Monar ch, JE4), Photo card, Ind ex card and Post car d. For m ore [...]

SPECIFICATIONS S - 4 Copy Color /Black Colo r/Black Document Si ze ADF Width: 5.8" to 8.5" ADF Height : 5.8" to 14" Sc anner Glass Wi dth: 8.5 in. Sc anner Glass Height : 11.7 in. Copy Speed Black Up to 17 pages/minut e ( Letter paper )* Color Up to 11 pages/minut e ( Letter paper )* * Doe s not in clude th e time it takes to fe[...]

S - 5 SPECIFICATIONS PhotoCapture Cent er (MFC-5840 CN only) Availa bl e Medi a Compa ctFla sh ® (Type Ι only) (Microdr ive ™ is not c ompatible) (Comp act I/O card such as Compac t LAN card and Compac t Modem car d a re not suppor ted.) SmartM edia ® (3 .3 V) (Not availabl e for u se with ID) Memo ry Sti ck ® (Not availabl e for mus ic data [...]

SPECIFICATIONS S - 6 Fax Co m pat ibil it y ITU-T Group 3 Cod ing System MH/MR /MMR/J PEG Mode m Speed Automa tic Fal lba ck 33600 bps Document Si ze ADF Width: 5.8" to 8.5" ADF Height : 5.8" to 14" Sc anner Glass Wi dth: 8.5 in. Sc anner Glass Height : 11.7 in. Scanni ng Width 8.2 in. Printing W idth 8.03 in. Gr ay Scale 256 l [...]

S - 7 SPECIFICATIONS Scanner Me mo r y T r an s mi s si o n Up to 200* 1 /170* 2 pages (MFC -5440CN) Up to 480* 1 /400* 2 pages (MFC -5840CN) Out of Paper Receptio n Up to 200* 1 /170* 2 pages (MFC -5440CN) Up to 480* 1 /400* 2 pages (MFC -5840CN) *1 “Pages” refers to t he “Brothe r Standa rd Char t No. 1” (a ty pical bus iness le tter, Sta[...]

SPECIFICATIONS S - 8 Printer Inter faces Pr in ter D r ive r Wi ndows ® 98/98SE/Me/2 000 Professi onal and XP driver s upporting Brothe r Native Compress ion mode and b i -directional capability Apple ® Maci ntosh ® Quic kDraw ® Driv er Fo r Mac OS ® 8.6-9.2/M ac OS ® X 10.2.4 or greater Resolution Up to 1200 x 6000 dots per inch (dpi )* 1200[...]

S - 9 SPECIFICATIONS Computer requirements Minimum S ystem Requi rements Comp uter Platf orm & O perating System Ver si on Processor Minimum Sp eed Minimu m RAM Re co m me nded RA M Availab le Hard Disk Sp ace for Dri vers Windo ws ® * 1 Operati ng S ystem 98, 98S E Penti um II or equiv alent 32 MB 64 MB 90 MB Me 2000 P rofess ional 64 MB 128 [...]

SPECIFICATIONS S - 10 Consumab le it ems Ink The M FC uses indi vidual Black, Y ellow, Cyan a nd Mage nta ink cartridges t hat are separate from the print hea d a ssembly. Se rvice Life of Ink Cart ri dge Standa rd Black - Approxi mately 500 pages at 5 % cover age High Yi eld Black - Approx imately 900 pages at 5% cover age Yellow , Cya n and M age[...]

S - 11 SPECIFICATIONS Network (LAN) Optional External Wire less Print/Sc an Server (N C-22 00w) LAN You can con nect your MFC to a netw ork for Netwo rk Printing, Networ k Scanning and PC Fax Send. A l so in cluded i s Bro ther BRAdmin Profes sional Network Ma nagement software. Support for Windo ws ® 98/98SE/M e/2000/XP Mac OS ® 8.6 - 9.2, Mac O[...]

INDEX I - 1 In dex A Access codes, st oring and di alin g ...... ....... ........ ... ........ 5- 5 Ac cessor ies and sup plies ... ....i i AD F ( aut omat ic do cu me nt fee der ) ..... ....... .... ....... . 1 -7, 3-3 Answering machine ( TAD) ...A -10 conne ctin g ..... ........ .........A -12 Auto mat ic fax recei ve ..... ........ ... ........ [...]

I - 2 I NDEX D Date a nd T ime ...... ... ........ ... 2-1 D ela yed B atc h Tran smissi on .. .... ....... .... . 3-15 Dialin g a pa us e ...... .... ....... .... ....... 5-5 acces s codes a nd credit c ard num bers ...... .... ....... 5 -5 auto mati c fax r edial ...... ... 3 -2 autom atic tran smission .... 3-5 Gro ups .... ... ........ ....... [...]

INDEX I - 3 fro m PC See Software User’s Guide on t he C D-ROM . .... ....... .. fro m sca nner g lass ........ 3-4 ma nual ..... ... ........ ... ........ 3-5 over seas .. ... ........ ... ...... 3 -13 Polling Transmit ..... .... .. 3-14 Real Time Trans mission .... ... ...... 3-10 res olut ion . ....... ....... .... .... 3-8 Fax/Tel mode ans we[...]

I - 4 I NDEX N N etw orki ng pr int in g See Software User’s Guide on t he C D-ROM . ... ....... .... .. scanning See Software User’s Guide on t he C D-ROM . ... ....... .... .. O Options ke y (copyin g) Brig ht ness .. ........ ... ........ . 8-10 Pap er S ize ......... ........... ... 8-9 Pap er Ty pe ........ ....... 8-6, 8-9 Out o f A rea ([...]

INDEX I - 5 Grou p dia l chan gin g ..... .... ....... .... .... 5-2 setti ng up Gr oups for Broa dc asting . .... ....... .... 5- 3 Sear ch .... .... ....... .... ....... .... 3-2 Spee d- Dial chan gin g ..... .... ....... .... .... 5-2 setti ng up .... ........ ....... .... 5-1 usi ng .... .... ....... .... ....... .... 3-2 R Re ceive Mode .. ...[...]

I - 6 I NDEX Troub lesho otin g ....... ........ . 11 -1 check i ng ink v olume .... 11-19 docu ment j am .... ....... .... . 1 1-5 error messages on LC D ... 11-1 if you a re ha ving dif f icul ty copyi ng ... .... ....... .... ... 11-12 incom ing calls .... .... ... 11- 12 Netwo rk ... ........ ... ....... 11-13 phon e line ....... ....... ... 11[...]

REMOTE RETRIEVAL ACCESS CARD R - 1 Remo te Retrieval Ac cess c ard If you pl an to rec eive fax me ssages whil e awa y fro m yo ur M FC, carrying the Remote Re trieval Access Card printed below wi ll serve as a c onve nie nt remi nde r of t he r etri e val pr oc edur es . Sim ply cut out the c ard and fo ld it to fi t your walle t or or gan izer . [...]

R - 2 Press Menu/Set , 2 , 5 , 2 . fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Turn Fax Storage On , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machine followed by . After the beep, hang up and wait. Er[...]

EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subj[...]

These machines are made for use in the USA and Canada only . W e cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that country and the power requirements of your multi-function center ma y not be compatible with the power a vailab le in f oreign countries. Using USA or Canada models over seas is at[...]