Brother MFC-J425W manual

ADVANCED USER’S GUIDE MFC-J4 25W MFC-J4 30W MFC-J4 35W Ver sion 0 USA/CAN[...]

i User's Guide s and w here do I find it? 1 Vi si t u s at htt p:/ / sol uti ons. br oth er. co m/ . Which manual? What' s in it? Where is it? Pr oduct Saf ety G u ide Read this Guide first. Pl ea se r ead the Safety Instructions before you set up your m achine. See th i s G uide for trad emarks and l eg al limitations. Prin ted / In the [...]

ii Table of Conte nts 1 Gene ral setu p 1 IM PORT ANT N OTE . ..... ..... .. ..... .... ..... .. ..... .... ... .... ..... ..... .. ..... .... ... .... ..... ..... .. ..... .... . 1 Mem ory s torag e ..... ..... .. ..... .... ..... .. ..... .... ... .... ..... ..... .. ..... .... ..... .. ..... ..... .. ..... .... ..... .. . 1 Vol ume Set tin gs...[...]

iii 5 Dia ling an d s toring numb ers 15 Voice operat ions ..... ....... ....... ......... ......... ......... ......... ........ ....... ....... ......... ......... ... 15 Tone or Pulse (Canada only ) ... ......... ......... ....... ......... ........ ....... ......... ......... ... 15 Fa x/T el mod e ..... .... ... .... ..... ..... .. .... ..... [...]

1 1 1 I MP ORT AN T N OT E 1  In this manual, the LCD messages of the MFC-J430 W a re used unless specif ied.  Most of the ill ustrations in this User’s Guide sho w the MFC- J430W. Mem or y st orag e 1 Even if there is a power f ailure, you will not lose the settin gs you have chosen using the Me nu k ey bec ause they are stor ed permanent [...]

Chapter 1 2 Beep er Vo lume 1 When t he beeper is on, the m achine will beep when yo u press a key, make a mi s t ake, or aft er you send or r eceiv e a f ax. You can choos e a rang e of beeper volume leve ls, fro m High to Off . a Pres s Menu . b Pres s a or b to c hoo se General Setup . Pres s OK . c Pres s a or b to c hoo se Volume . Pres s OK .[...]

General setup 3 1 Automatic D a ylight Saving Time 1 You can set t he machi ne to change automatical ly f or day light sa v i ng time. It will reset i tself forwar d one hour in the Spri ng and backward one h our in the Fall. Mak e sure you have set the correct dat e a nd tim e in the Date&Time setti ng. The factory set ting is Off , so you wi [...]

Chapter 1 4 LC D sc re en 1 LCD Cont ra st 1 You can adjust t he LCD contrast. If you ar e hav ing difficul ty reading the LCD, tr y cha nging t he contrast settin g. a Pres s Menu . b Pres s a or b to choo se General Setup . Pres s OK . c Pres s a or b to choose LCD Settings . Pres s OK . d Pres s a or b to choose LCD Contrast . Pres s OK . e Pres[...]

General setup 5 1 Mode Time r 1 The mach ine has th ree tempor ary mode keys on the contro l panel: FAX , SCA N a nd CO PY . You can change the a m ou nt of t ime the machine takes aft er the last Scan or Copy operation bef ore it returns to FAX mode. If you choo se Off , the m a chine stays in the mode you used last. a Press Me nu . b Press a or b[...]

6 2 TX Lock 2 TX Lo ck let s you prevent un authoriz ed access t o the machine. Whil e TX Lock i s On, the follow ing operat ions are available :  Recei vi ng faxes Whil e TX Lock i s On, the follow ing operat ions are NOT av ailable:  Sendin g faxes  Copyin g  PC p ri nti ng  Scanning  Operati on from the c ontrol pa nel Note If [...]

Security features 7 2 Chan gi ng th e pass word 2 a Press Me nu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Miscellaneous . Press OK . d Press a or b to choose TX Lock . Press OK . e Press a or b to choose Set Password . Press OK . f Enter the 4- digit number of the current password. Press OK . g Enter a 4-digi t number for[...]

8 3 Additiona l sending options 3 Sending f axes using mu ltiple sett ings 3 When you sen d a fax you can choos e a combi nation of setting s, suc h as Fax Resolution , Contrast , Glass ScanSize , and Real Time TX . You can also c hoose: Outgoing Call , Caller ID hist. , Overseas Mode , Speed Dial , Broadcasting , Set New Default , and Factory Rese[...]

Sending a fax 9 3 Ch angi ng fax re solution 3 The quality of a fax can be improv ed b y changing the fax r esolution. a Press ( FAX ). b Press a or b to choos e Fax Resolution . Press OK . c Press a or b to choose the res olution you want. Press OK . Note You can choos e four different reso lution setti ngs for black & white f axes and two for[...]

Chapter 3 10 Additiona l sending operations 3 Sending a fax ma nually 3 Manu al transmission let s you hear the diali ng, rin ging an d fax-receivin g tones while sen ding a fax. Note To send a m ultiple page fax, use t he ADF. a Pres s ( FAX ). b Load your docum ent. c To listen fo r a dial t one, press Hook . d Dial the fax number . e When you he[...]

Sending a fax 11 3 Bro adc ast in g (B lack & Whit e on ly) 3 Broadcas ting is when the same fax mess age is automatic ally sent to more than one fax number. You can include Groups, S peed Dial numbers, and up to 50 manuall y dia led numbers i n the same broad cast. After the broadc ast is finished, a Broadcas t Report will be pr inted. Be fore[...]

Chapter 3 12 Note • If y o u did n ot us e up a ny of t he numbers for Groups , you can broad cast f axes to as many as 90 differe nt numbers. • The machi ne’s avail able memory will vary depending on the t ypes of jobs i n the memory and the number of locati ons used for br oadcasting . If y ou broad cast t o the maximum number avail able, y[...]

Sending a fax 13 3 O ver seas Mod e 3 If you are having dif ficult y sending a fax overseas due to possible inter ference on t he telephone li ne, we recommend that you tur n on Over seas Mode. After you send a fax using this f eature, the feat ure will tur n itself off. a Press ( FAX ). b Load y our doc ument. c Press a or b to choos e Advanced Se[...]

14 4 Additiona l receivin g operations 4 Pr in ti ng a redu c ed i nco ming fa x 4 If you c hoose On , the m achine au tomatic ally red uces each page of a n incoming fax to fit on one page of Let ter, Legal or A4 size paper. The machi ne cal culates the reduction r atio by usi ng the pa ge size of t he fax and your Paper Size sett ing. ( uu Bas ic[...]

15 5 5 Vo ice operations 5 Voice cal ls can be made wit h an ext ernal telephone by diali ng m an ually. T one or Pu l s e (Can ada on ly) 5 If you have a Pulse di alin g service, but need to send tone signals ( f or example, for telephone banki ng), follow t he i nstructions below: a Press Hook . b Press # on the mach ine’s contr ol panel. Any d[...]

Chapter 5 16 Set ting up your a rea c ode (US A only ) 5 When retu rning calls from the Caller ID his tory your machin e wi ll automatica lly dial “1” plus the ar ea code f or all c alls. If y our loc al diali ng plan requires tha t the “1” not be used for ca lls within your area code, enter your are a code in this sett ing. Wit h the area [...]

Dialing and storing n umbers 17 5 C onve rting t eleph on e wall o utle ts 5 There are thre e ways to conver t to a n RJ11 jack. The first t wo ways may require hel p fr om the te lephone com pany. You can chang e the wall outlet s f rom one RJ14 jack to two RJ11 jacks. Or, yo u can have an R J11 wall outlet installed and s lave or jump one of the [...]

Chapter 5 18 Additiona l dialing operations 5 O utg oi ng Ca ll 5 The last 30 number s you sent a fa x to wil l be stor ed in the outgoi ng call h istory. You can cho ose one of these num bers to f ax to, add t o Spee d Dial, or dele te from the history. a Pres s Red ial/Pause . You can al so choose Outgoing Call by pre ssing ( FA X ). b Pres s a o[...]

Dialing and storing n umbers 19 5 Note • ( USA only) If you redial from the Caller I D histor y outsid e your area code, you must set up your AREA CODE in advanc e. (See Setting up y our area code ( USA only ) uu page 16. ) • Y ou can p rint the Caller ID Li s t . (See How to print a repo r t uu page 24.) Dial ing a cc ess cod es an d cred it c[...]

Chapter 5 20 Additiona l ways to store n umbers 5 Storing Sp eed Dial num ber s fro m Ou tgo ing C alls 5 You can al so store Speed Dial nu m be rs from the Outgoi ng Call hist ory. a Pres s Red ial/Pause . You can al so choose Outgoing Call by pre ssing ( FA X ). b Pres s a or b t o choos e the name or number you want to st ore. Pres s OK . c Pres[...]

Dialing and storing n umbers 21 5 Se tt in g up Gro u ps f or Broa dc asti ng 5 Groups, whic h can be stored on a S peed Dial location, al low you to send the same fax message to many fax numbers by press ing ( Speed Dial ), Search , OK , the two-digi t location and Bla ck Start . First, you' ll need t o store each fax num ber in a Spee d Dial[...]

Chapter 5 22 Ch an ging a Gr oup n ame 5 a Pres s ( Spe e d Di al ). b Pres s a or b to choos e Setup Groups . Pres s OK . c Pres s a or b to ch oose the Group name you w ant to c hange. Pres s OK . d Pres s a or b to c hoo se Change Group Name . Pres s OK . Note How to change the stored nam e or number: If you want to chang e a charac ter, press d[...]

23 6 6 F ax reports 6 Use the Me nu keys to s e t up the Transmission V erificati on Report and the Journal Per iod. Tran smi ssion Ver if icati on Re port 6 You can use the Transmissi on Ver ification Report as proof that y ou sent a fa x . ( uu Basic U ser’s Guide: Transmis sion Veri fica tio n Rep ort ) Fa x Jou rna l ( acti vi ty re port) 6 Y[...]

Chapter 6 24 Reports 6 The fol lowing reports ar e a v a ilable:  Transmission Print s a Transm ission Verific ation Report for y our las t trans m i ssion.  Quick Dial Lists names and num bers st ored in the Speed Dial memor y, in alphabet ical or numerical order.  Fax Journal Lists informat ion about the last i ncoming and outgoing f axe[...]

25 7 7 Copy se ttings 7 You can change the co py settings t emporaril y for th e ne x t cop y. These setting s are temporary. The machine re turns to it s defa ul t sett ing s 1 mi nut e aft er copying un less you hav e set the M ode Timer to 30 seconds or less. (See Mode Timer uu page 5.) To change a setting, p r e ss CO PY and t hen press a or b [...]

Chapter 7 26 Enlarging o r reducing t he co pied ima ge 7 You can choose a n enlargem ent or reduc tion ratio. If you choose Fit to Page , your machi ne w ill adjust the siz e automatical ly t o the paper s ize you set. a Pres s ( COPY ). b Load your docum ent. c Enter the nu m b er of cop i es y ou want . d Pres s a or b to c hoo se Enlarge/Reduce[...]

Making c opies 27 7 M aking N in 1 c opies or a post er ( P a ge L ayou t) 7 The N in 1 copy fe ature can help you save paper by letting y ou c o py two or f our p ages onto one prin ted page . You can also produce a poster. When you use the poster featu re your machine divide s your docum ent into sect ions, then enlarges the section s so yo u can[...]

Chapter 7 28 Place t he d o cument face down in the dir ectio n sh own be low :  2in1(P)  2in1(L)  4in1(P)  4in1(L)  Poster (2x1)  Poster (2x2)  Poster (3x3) 2 in 1 ID Copy 7 You can copy both si des of y o ur identificat ion card ont o o ne pa ge, keeping the origin al c a rd size. Make sure t he paper siz e is s et to Letter [...]

Making c opies 29 7 d Press a or b to choos e Page Layout . Press OK . e Press a or b to choos e 2in1 (ID) . Press OK . f Press Black Start or Colo r Start . The mac hine st arts s c a nning t he first page. g After the mac hine has scanned one side, pr ess 1 . Turn over t he identi fication card and pre s s OK to scan the o ther s ide. Note • So[...]

Chapter 7 30 R esto ring all sett in gs to the fact ory se t ting s 7 You can res tore the copy setting s t hat you hav e changed t o the factory se ttings, such as Quality , Enlarge/Reduce , Density , and Page La yout . a Pres s ( COPY ). b Pres s a or b to c hoo se Factory Reset . Pres s OK . c Pres s 1 to choose Yes . d Pres s Stop/Exit .[...]

31 A A Cleaning and chec king the ma chine A Clea ning the out side of the ma ch i ne A Clean the outside of the machi n e as follow s: IMPORT ANT • Us e neutral det ergents. Cleani ng w it h vola tile liq uids such as t hinner o r benzine will dam age the outside surface of the machin e . • DO NOT use cl eaning mat erials that contain am monia[...]

32 C leani ng th e mach ine’ s printer platen A WARNIN G Be sure t o unplug th e machine fr om the AC power outle t before c leaning the p rinter plate n t o avoid an electric al s ho ck. a Using both han ds, grasp t he plastic tab s on bot h side of the machine to li ft the scanner co v e r into the open positio n. b Clean the machi ne’s print[...]

Routin e maintenance 33 A c Open t he Jam Clear Co ver (1) at the back of the machin e. d Clean t he Pap er Pick- up Rollers (1) with a s oft lint -free c loth moi s t ened wi th water. Slowl y turn the rol lers so t hat the whole surfa c e is cleaned. After cl eaning, wipe the roller s w ith a dry , sof t lint -fr e e c lot h to re mov e all moist[...]

34 Packing a nd shipping the machi ne A When you tr ansport t he machine, use the pac k i ng mater ials t hat came with your machi ne. If you do not pack the machine pro perly, any damage tha t may occur in trans it may not be covered by your warrant y. IMPORT ANT It is impor tant to allow the machine to “park” the print h ead after a prin t jo[...]

Routin e maintenance 35 A e Unplug t he machine from the t elephone wall jac k and t ake the tel ephone line cord out of the mach ine. f Unplug th e machine f rom the AC power outlet. g Using both hands, use the pl astic tabs on bot h si des of the machine to li ft the scanner cover in t o the op en positi on. Then unpl ug the int erface cable f ro[...]

36 k Pack t he machi ne and t he print ed materi als i n t he original car ton with the origi nal packing materi al as shown below. Note If you are retur ning your machine to Brothe r as par t of t he E xchan ge Service, pack on ly the machi ne. Keep all separate parts and prin ted materials to use with your “Exchange ” machine. l Close the car[...]

37 B This is a c o mprehensiv e list of fea tures and terms that app ear in Brot her manuals. A v a ilabilit y of these featu r e s depends on the model you purcha s e d. B Glossary B ADF (automati c docu ment feeder) The docume nt can be p laced in the ADF and s canned one page at a t ime automat ically. Auto Red uction Reduce s the si ze of i nco[...]

38 External teleph one A telephone that is pl ugged into the EXT. jack of your ma c h ine. F/T R ing T ime The l ength of time that the Brother machine rings (when the Receive Mode settin g is Fa x/Tel) to not ify you to pick up a voice call that it answered. Fax Journ al Lists informat ion about the last 20 0 incoming and out going f axes. T X mea[...]

Glos sary 39 B Quick Dial List A l isting of names a nd n um b ers sto r e d in Speed Dial m emory, in numeric al orde r. Real T ime Transmi ssion When mem ory is full, you can send f ax e s in r eal t ime. Re main in g jobs You can check which jobs are waiting in memory and canc el jo bs indiv idually. Resolutio n The number of vertical and horizo[...]

Index 40 C Nu mer ics 2 in 1 ID Copy ..... ..... .... ..... .. ..... ..... .... ... .... 2 8 A Acces s code s , s toring and dialing ... ..... .. .. 1 9 Appl e Macin tosh See Softwar e User's Guide. B Br oad cast ing ....... .. ..... ..... .. ..... .... ..... .. ..... .. 1 1 setti ng up G roups for ... .... ..... ..... .. ..... .... 2 1 C Ca l[...]

41 C J Ja cks Convert to RJ11 jack trip lex adapt er . .... 1 7 EXT TAD .. .... ..... .. ..... ..... .... ... .... ..... ..... .. ..... . 1 7 L LCD Brightn es s .... .. ..... .... ..... .. ..... ..... .. ..... ... 4 LCD Contrast .... ... .... ..... ..... .. ..... .... ..... .. ..... . 4 LCD Dim Timer .... .... ..... .. ..... ..... .. ..... .... ...[...]

42 S Scanni ng See Softwar e User's Guide. Shi pping the machine .. ..... ..... .. ..... .... ..... .. 34 Sle ep Mode .. ..... .... ... .... ..... ..... .. ..... .... ..... .. .. 3 Spee d Dial setti ng up f rom Caller ID hist ory ... ..... .. .. 2 0 setti ng up f rom ou tgoing c a lls .... .. ..... .... 2 0 T TAD ( telep hone answer ing device[...]

Brother Internat ional Corp oration 100 Somerset Co rporate B oulevard P.O. Box 6911 Bridgewater, NJ 08807-09 11 USA Brother Intern ational C orporation (Canada ) Ltd. 1 rue Hôtel de Ville , Dollard-des -Ormeaux, QC, Canada H9B 3 H6 Visi t us on the Worl d Wide Web http ://www.br other.com / These machines are approved fo r us e i n the coun try o[...]