Canon FAX-L240 manual

HT1-2194-000-V.1.0 PRINTED IN CHINA XXXXXXXX[...]

ii Pref ace Copyright Cop yright © 2002 by Canon, Inc. All rights reser ved. No part of this publication ma y be reproduced, transmitted, transcribed, stored in a retriev al system, or tr anslated into any language or computer language in any f orm or by an y means, electronic , mechanical, magnetic, optical, chemical, manual, or otherwise , witho[...]

Pref ace iii Super G3 is a phrase used to describe the new gener ation of f ax units that use ITU-T V .34 standard 33.6 Kbps* modems. Super G3 High Speed F ax units allow transmission time of appro ximately three seconds* per page which results in reduced telephone line charges. * Approximately three seconds per page document tr ansmission time bas[...]

iv Pref ace Contents Chapter 1: Introduction T ype Con ventions Used in This Guide ...................................................................1-2 Customer Suppor t .................................................................................................1-3 Impor tant Saf ety Instr uctions ............................................[...]

Pref ace v Chapter 5: Paper Handling P aper Requirements ..............................................................................................5-2 Printable Area ....................................................................................................5-3 Selecting P aper for Y our F AX ............................................[...]

vi Pref ace Chapter 8: Receiving Faxes Receiving Methods ................................................................................................8-2 Receiving F axes A utomatically: F AX ONL Y MODE ...........................................8-3 Setting F AX ONL Y MODE..........................................................................[...]

Pref ace vii Chapter 10: Copying Documents Y ou Can Cop y ...................................................................................10-2 Making Copies .....................................................................................................10-2 Making a Quick Single Cop y.........................................................[...]

viii Pref ace Chapter 14: Summary of Settings Understanding the Menu System ........................................................................14-2 Printing a List to Check the Current Settings ..................................................14-2 Accessing the Menus ............................................................................[...]

Pref ace ix Appendix D: Options Optional Handset ..................................................................................................D-2 P ackage Contents .............................................................................................D-2 Attaching the Handset to Y our F AX ................................................[...]

x Pref ace[...]

Chapter 1 Introduction 1-1 Introduction Chapter 1 Intr oduction T ype Conventions Used in This Guide ...................................................1-2 Customer Support ....................................................................................1-3 Important Safety Instructions ...........................................................[...]

1-2 Introduction Chapter 1 T ype Conventions Used in This Guide Please read the list below of symbols , terms, and abbre viations used in this guide. c Cautions tell you ho w to avoid actions that could injure y ou or damage your F AX. In order to use y our unit safely , always observe these cautions. n Notes provide advice on using y our F AX more[...]

Chapter 1 Introduction 1-3 Introduction In addition, this guide uses distinctiv e typef aces to identify buttons and inf or mation in the LCD: • The buttons you press appear in this typef ace: Stop . • Inf ormation in the LCD appears in this typeface: USER SETTINGS . Customer Suppor t Y our F AX is designed with the latest technology to provide[...]

1-4 Introduction Chapter 1 Impor tant Safety Instructions Read these saf ety instructions thoroughly before using y our F AX. c Except as specifically described in this guide, do not attempt to service the F AX your self. Ne ver attempt to disassemble the unit: opening and removing its interior cover s will expose you to dangerous v oltages and oth[...]

Chapter 1 Introduction 1-5 Introduction • Unplug the F AX from the wall outlet and contact y our local author ised Canon dealer or the Canon help line in any of the f ollowing cases: – When the pow er cord or plug is damaged or fra yed. – If liquid has spilled into the unit. – If the unit has been e xposed to rain or w ater . – If the uni[...]

1-6 Introduction Chapter 1 • Do not stack bo xes or furniture around the power outlet. K eep the area free so you can reach the outlet quickly . If you notice an ything unusual (smoke , strange odours, noises) around the F AX, unplug the unit immediately . Contact your local authorised Canon dealer or the Canon help line. • Do not allow an ythi[...]

Chapter 2 Setting Up 2-1 Setting Up Chapter 2 Setting Up Unpacking the F AX ...................................................................................2-2 Removing Shipping Materials .................................................................2-4 Assembling the F AX ......................................................................[...]

2-2 Setting Up Chapter 2 Unpacking the F AX Bef ore unpacking y our F AX, be sure to choose a suitable location f or it ( 1 p . 1-5). Carefully remov e all items from the box. Y ou should ha ve someone help y ou hold the bo x while you lift out the F AX and its protective pac kaging. Sav e the car ton and packaging in case y ou need to transpor t t[...]

Chapter 2 Setting Up 2-3 Setting Up If any items are damaged or missing, notify y our local author ised Canon dealer or the Canon help line immediately . n • Impor tant! Sa ve y our sales receipt for proof of purchase in case your unit requires warranty service. • If you ha ve purchased the optional handset, see Appendix D f or the items includ[...]

2-4 Setting Up Chapter 2 Removing Shipping Materials F ollow this procedure to remo v e the shipping materials. K eep them in case you need to transpor t the unit in the future . n The actual shipping materials may diff er in shape, quantity , and position from the ones shown abo ve . 1 Remove all shipping tapes from the F AX. 2 Use both hands to g[...]

Chapter 2 Setting Up 2-5 Setting Up Assembling the F AX F ollow this procedure to assemb le your F AX: n F or details on attaching the optional handset to your F AX, see Appendix D . 1 Attach the paper loading warning label to the left of the multi-purpose tray. 2 Insert the tabs on the paper rest into the slots on the unit. 3 Slide the multi- purp[...]

2-6 Setting Up Chapter 2 Making Connections Connecting the T elephone Line Cor d and Exter nal Devices Y our F AX has three jacks on the side for connection of the following: • T elephone line cord • Optional handset or telephone • Additional telephone, answering machine, or data modem If you only have one telephone line and plan to use your [...]

Chapter 2 Setting Up 2-7 Setting Up n • Canon cannot guarantee that all ans wer ing machines will be compatib le with your unit, due to varying specifications. • If you ha ve connected an e xter nal de vice to your F AX, be sure to set the correct receive mode ( 1 Chapter 8). • T o connect an additional telephone as well as an ans wer ing mac[...]

2-8 Setting Up Chapter 2 Connecting the Power Cor d Bef ore connecting the pow er cord, see P ower Supply , p . 1-6. F ollow this procedure to connect the po wer cord: The F AX has no power s witch, so its power is on as long as it is plugged in. Once connected, though, the unit still needs time to warm up before y ou can use it. W ait until the LC[...]

Chapter 2 Setting Up 2-9 Setting Up Setting the Language and Countr y* When you connect the po wer cord to an AC outlet f or the first time, y ou need to select the language f or the LCD displa y . For some countries, y ou also need to select the countr y where y ou are using the F AX machine. The F AX machine automatically s witches the selectable[...]

2-10 Setting Up Chapter 2 6 Press Set . The F AX enters standby mode . Ex: Once you ha ve selected the language and country , these setting menus will not appear ne xt time you connect the po wer cord. n • T o check the settings made b y the countr y selection, you can print the USER ’ S D A T A LIST ( 1 p . 14-2). • Y ou can change the langu[...]

Chapter 2 Setting Up 2-11 Setting Up Main Components of the F AX SUPPORT TRA YS MUL TI-PURPOSE TRA Y COVER ADF (AUTOMA TIC DOCUMENT FEEDER) DOCUMENT GUIDES OPERA TION P ANEL P APER DELIVERY SELECTOR DOCUMENT SUPPOR T F ACE-UP DELIVERY SLOT FRONT COVER F ACE-DOWN DELIVERY SLOT LA TCH P APER GUIDES MUL TI-PURPOSE TRA Y P APER REST FX-3 TONER CARTRIDG[...]

2-12 Setting Up Chapter 2 Operation Panel The language used f or the Operation P anel varies depending on the countr y of purchase. The f ollowing illustration sho ws the Operation P anel in English. • Numeric Buttons 1 • One-T ouch Speed Dialling Buttons 1 • Receive Mode Button 1 • R Button 1 • Hook Button 1 • LCD • Resolution Button[...]

Chapter 2 Setting Up 2-13 Setting Up Installing the T oner Car tridge This section describes how to install the toner car tridge in the F AX for the v er y first time. If you are replacing a used toner car tridge, see p . 12-7. Bef ore installing the toner car tridge, be sure to read the f ollowing: • Use only FX-3 toner car tridges in your F AX.[...]

2-14 Setting Up Chapter 2 F ollow this procedure to install the toner cartr idge in the F AX: 1 Make sure the F AX is plugged in. 2 Lift the latch and open the front cov er . c Do not open the front co ver without lifting the latch since this may dama ge your unit. 3 Remov e the new FX-3 toner car tridge from its protectiv e bag. • Sav e the prot[...]

Chapter 2 Setting Up 2-15 Setting Up 5 Place and suppor t the toner car tridge on a flat, clean surf ace, then gently pull on the plastic tab to remov e the plastic seal. • Use a firm, ev en pull to av oid breaking the seal. 6 Hold the toner car tridge by its handle and inser t it into the F AX as far as it will go , making sure that its tabs are[...]

2-16 Setting Up Chapter 2 Loading Paper This section e xplains how to load plain paper in the m ulti-pur pose tra y . F or complete details on paper requirements and selecting paper f or your F AX, see Chapter 5. Bef ore loading paper , be sure to read the f ollowing: c The laser printing process uses high temperatures to fuse toner to the paper . [...]

Chapter 2 Setting Up 2-17 Setting Up F ollow this procedure to load a stac k (maximum 10 mm stack height) of A4-siz e plain paper in the multi-purpose tray: 1 Remov e the multi-pur pose tra y cov er from the F AX. 2 Prepare a stack of paper b y tapping it on a flat surf ace to e v en its edges. 3 Open the paper guides to the appro ximate width of t[...]

2-18 Setting Up Chapter 2 5 Replace the multi-purpose tray co ver . • Be sure to replace this cov er to prev ent dust accumulating inside the unit. 6 Adjust the paper delivery selector if necessar y ( 1 p . 5-4). Y our F AX is now ready to print. T esting the F AX Once you ha ve assemb led the F AX, installed the toner car tridge, and loaded pape[...]

Chapter 3 Registering Information 3-1 Registering Information Chapter 3 Registering Infor mation Guidelines for Entering Number s, Letter s, and Symbols .....................3-2 Correcting a Mistake...............................................................................3-4 Registering Sender Information ......................................[...]

3-2 Registering Information Chapter 3 Guidelines for Entering Numbers, Letters, and Symbols When you come to a step that requires y ou to enter a name or number , refer to the table belo w to deter mine which numeric button to press f or the character you w ant: n If you pause f or more than 60 seconds between entering data, the unit will automatic[...]

Chapter 3 Registering Information 3-3 Registering Information ■ Changing Between Number and Letter Modes Press T to select n umber mode ( :1 ), uppercase letter mode ( :A ), or low ercase letter mode ( :a ). (Number mode) (Uppercase letter mode) (Lowercase letter mode) ■ Entering Letters 1 Press T to s witch to uppercase Ex: letter mode ( :A ) [...]

3-4 Registering Information Chapter 3 ■ Entering Numbers 1 Press T to s witch to number mode ( :1 ). 2 Press the numeric button that contains Ex: the number y ou want. • T o enter a space, press Space . 3 Continue entering other numbers using Ex: the numeric buttons . ■ Entering Symbols 1 Press # repeatedly until the symbol Ex: you w ant appe[...]

Chapter 3 Registering Information 3-5 Registering Information Registering Sender Infor mation What is Sender Information? When you receiv e a fax, the name of the person or compan y who sent you the f ax, their f ax/telephone number , and the date and time of transmission may be printed in small type at the top of each page. This information is cal[...]

3-6 Registering Information Chapter 3 Entering the Date and Time F ollow this procedure to set the current date and time: 1 Open the one-touch speed dial panel. 2 Press Data Registration . 3 Press Set three times . • The date and time currently set f or your F AX are display ed. Ex: 4 Use the numeric buttons to enter the Ex: correct da y , month,[...]

Chapter 3 Registering Information 3-7 Registering Information 4 Use ∂ or ¨ to select UNIT TELEPHONE # . 5 Press Set . Ex: 6 Use the numeric buttons to enter y our Ex: f ax/telephone number (max. 20 digits, including spaces). • T o enter a space, press Space . Spaces are optional but mak e the number easier to read. • T o enter a plus sign ( [...]

3-8 Registering Information Chapter 3 Setting the T elephone Line T ype Bef ore using your F AX, make sure it is set f or the telephone line type of your telephone system. If you are unsure of y our telephone line type, check with y our local telephone company . F ollow this procedure if y ou need to change the telephone line type setting: 1 Open t[...]

Chapter 3 Registering Information 3-9 Registering Information Dialling Thr ough a Switchboard A PBX (Private Branch Exchange) is an on-site telephone s witchboard. If your F AX is connected through a PBX or other telephone s witching system, you ha ve to dial the outside line access number first, and then the number of the party you are calling. T [...]

3-10 Registering Information Chapter 3 ■ If you selected HOOKING in step 8: 9 Press Set . 10 Press Stop to return to standby mode . Ex: ■ If you selected PREFIX in step 8: 9 Press Set . 10 Use the numeric buttons to enter the Ex: outside line access number (max. 19 digits). 11 Press Redial/P ause to enter a pause. Ex: 12 Press Set . 13 Press St[...]

Chapter 3 Registering Information 3-11 Registering Information Setting the Summer Time* Some countries adopt the summer time system that shifts the clock time ahead or bac k according to the change in seasons. Y ou can select if the time information in your F AX changes to match your country ’ s summer time system and set the day and time when th[...]

3-12 Registering Information Chapter 3 ■ If you selected ON in step 8: 9 Press Set three times . Ex: 10 Use ∂ or ¨ to select the month Ex: in which the summer time star ts. 11 Press Set twice . Ex: 12 Use ∂ or ¨ to select the week Ex: in which the summer time star ts. • Y ou can select from the f ollowing: – FIRST WEEK – SECOND WEEK ?[...]

Chapter 3 Registering Information 3-13 Registering Information 17 Press Set three times . Ex: 18 Use ∂ or ¨ and Set to select the month, week, da y of the week, and time when the summer time ends, as in steps 10 to 16 f or the BEGIN DA TE/TIME settings. (e.g. OCTOBER LAST WEEK , SUNDA Y and 03:00 ) 19 Press Set . 20 Press Stop to return to stand[...]

3-14 Registering Information Chapter 3[...]

Chapter 4 Document Handling 4-1 Document Handling Chapter 4 Document Handling Document Requirements .........................................................................4-2 Scanned Area of a Document ................................................................4-2 Loading Documents ............................................................[...]

4-2 Document Handling Chapter 4 Document Requir ements The documents you load in the ADF f or sending and cop ying must meet the f ollowing requirements: One-page document Multipage document of the same thickness and weight Size Max. 216 mm × Approx. 1 m Max. 216 × 355.6 mm (W × L) Min. 148 × 105 mm Min. 148 × 105 mm Quantity 1 sheet Max. 30 A[...]

Chapter 4 Document Handling 4-3 Document Handling Loading Documents F ollow this procedure to load documents in the ADF: 1 Adjust the document guides to the width of the document. 2 Gently inser t the top of the document, f ace down, in the ADF until y ou hear a beep . • T ap multipage documents on a flat surf ace to ev en the edges before inser [...]

4-4 Document Handling Chapter 4 Adding Pages to the Document in the ADF If you need to add pages to y our document in the ADF , wait until the last page star ts f eeding, then load up to 30 additional pages (10 legal size). The last and first page should ov er lap b y about 2.5 cm. 2.5 cm[...]

Chapter 5 P aper Handling 5-1 P aper Handling Chapter 5 Paper Handling P aper Requirements .................................................................................5-2 Printable Area .........................................................................................5-3 Selecting P aper for Y our F AX ..................................[...]

Paper Requir ements Y ou can load the follo wing paper in the multi-pur pose tra y: Once you ha ve decided which paper y ou want to load, be sure to do the f ollowing: • Check that y our paper is compatible with the F AX ( 1 p. 5-3). • Check that the paper siz e setting of the multi-pur pose tra y is set for the paper siz e you are loading ( 1 [...]

Chapter 5 P aper Handling 5-3 P aper Handling Printable Ar ea The shaded area shows the printable area of A4-size paper . Selecting Paper for Y our F AX F ollow these guidelines when selecting paper: • T o pre vent paper jams in the multi-purpose tra y , do not use any of the f ollowing: – Wrinkled or creased paper – Cur led or rolled paper ?[...]

5-4 P aper Handling Chapter 5 Selecting Face-Up or Face-Down Paper Deliver y ■ Paper Path Understanding how paper f eeds through the F AX will help you determine which paper deliv er y slot is appropriate f or the task you are perf or ming. First, the paper tra vels to the toner cartr idge where a laser beam “ draws ” the print image on the d[...]

Chapter 5 P aper Handling 5-5 P aper Handling ■ Selecting Paper Delivery Bef ore selecting paper deliv er y , be sure to take note of the f ollowing: • Alwa ys set the paper delivery selector before printing ( 1 below). • Changing paper delivery while the unit is printing will cause problems. W ait for the printout to exit the unit completely[...]

5-6 P aper Handling Chapter 5 n Y ou can also use f ace-up delivery when cop ying or receiving a large number of pages. In this case, place the F AX near the edge of a table so that the pages can f all aw a y from the unit and av oid blocking the f ace-up delivery slot. Y ou may w ant to place a bo x below the F AX so that the pages can collect in [...]

Chapter 5 P aper Handling 5-7 P aper Handling Changing the Paper Size Setting The multi-purpose tray is f actor y-set f or loading A4-size paper . If you want to load a diff erent paper size ( 1 p . 5-2), follo w this procedure to change the paper size setting: 1 Open the one-touch speed dial panel. 2 Press Data Registration . 3 Press Set . 4 Use ?[...]

5-8 P aper Handling Chapter 5 10 Use ∂ or ¨ to select the custom paper size setting. • Y ou can select from the f ollowing: – CUSTOM1/LONG (Def ault) – CUSTOM2/SHORT • F or details on the paper sizes abov e, see p . 5-2. 11 Press Set . 12 Press Stop to return to standby mode . Ex: 15:00 FaxOnly ECONOMY PRT[...]

Chapter 5 P aper Handling 5-9 P aper Handling Adjusting the T oner Saver Setting By enabling the toner sa ver setting, y ou can reduce toner consumption of the toner car tridge by appro ximately 30% to 40%. This will e xtend the toner car tridge life . n By enabling this setting, print quality will be reduced. For highest print quality , disable th[...]

5-10 P aper Handling Chapter 5[...]

Chapter 6 Speed Dialling 6-1 Speed Dialling Chapter 6 Speed Dialling What is Speed Dialling? ...........................................................................6-2 Speed Dialling Methods .........................................................................6-2 Registering One-T ouch Speed Dialling ........................................[...]

6-2 Speed Dialling Chapter 6 What is Speed Dialling? Instead of having to dial a f ax or telephone number using regular dialling (i.e. with the numeric buttons), y ou can simplify the dialling procedure by registering the f ax/telephone number f or speed dialling. This will reduce the number of b uttons you need to press to dial the f ax/telephone [...]

Chapter 6 Speed Dialling 6-3 Speed Dialling Registering One-T ouch Speed Dialling By registering a fax/telephone n umber under a one-touch speed dialling button, y ou can simplify dialling of that number to the press of a single b utton. When you register one-touch speed dialling, y ou will: – assign one of the 24 one-touch speed dialling buttons[...]

6-4 Speed Dialling Chapter 6 7 Use the numeric buttons to enter the Ex: f ax/telephone number y ou want to register (max. 120 digits, including spaces and pauses). • T o enter a space, press Space . Spaces are optional and are ignored during dialling. • T o enter a pause, press Redial/P ause ( 1 p . 9-2). • T o correct a mistake in the number[...]

Chapter 6 Speed Dialling 6-5 Speed Dialling 11 This completes the basic one-touch speed dialling settings. T o continue registering other one- Ex: touch speed dialling buttons , press Data Registration and repeat the procedure from step 5. -or- T o end registering one-touch speed Ex: dialling buttons , press Stop to retur n to standby mode . -or- T[...]

6-6 Speed Dialling Chapter 6 ■ If you selected REGULAR TX in step 15: 16 Press Set . Ex: 17 Press Stop to return to standby mode . Ex: ■ If you selected PSWD/SUBADDRESS in step 15: The other par ty ’ s f ax machine ma y require an ITU-T standard subaddress and/or pass word to receiv e fax es. The subaddress/pass word you register here must ma[...]

Chapter 6 Speed Dialling 6-7 Speed Dialling 20 Press Set . Ex: 21 T o continue registering other one- touch speed dialling buttons , repeat the procedure from step 5. -or- Press Stop to return to standby mode . Ex: n • Use the destination labels provided with y our F AX to label the one-touch speed dialling buttons . Stick the labels abov e each [...]

6-8 Speed Dialling Chapter 6 Registering Coded Speed Dialling By registering a fax/telephone n umber under a coded speed dialling code, y ou can simplify dialling of that number to pressing Coded Dial and entering the registered two- digit code. When you register coded speed dialling, y ou will: – assign one of the 100 codes f or the f ax/telepho[...]

Chapter 6 Speed Dialling 6-9 Speed Dialling 8 Press Set twice . Ex: 9 Use the numeric buttons to enter the Ex: f ax/telephone number y ou want to register (max. 120 digits, including spaces and pauses). • T o enter a space, press Space . Spaces are optional and are ignored during dialling. • T o enter a pause, press Redial/P ause ( 1 p . 9-2). [...]

6-10 Speed Dialling Chapter 6 12 Press Set . 13 This completes the basic coded speed dialling settings. T o continue registering other coded Ex: speed dialling codes, press Data Registration and repeat the procedure from step 7. -or- T o end registering coded speed Ex: dialling codes, press Stop to return to standby mode . -or- T o register the tra[...]

Chapter 6 Speed Dialling 6-11 Speed Dialling ■ If you selected REGULAR TX in step 17: 18 Press Set . Ex: 19 Press Stop to return to standby mode . Ex: ■ If you selected PSWD/SUBADDRESS in step 17: The other par ty ’ s f ax machine ma y require an ITU-T standard subaddress and/or pass word to receiv e fax es. The subaddress/pass word you regis[...]

6-12 Speed Dialling Chapter 6 22 Press Set . Ex: 23 T o continue registering other coded speed dialling codes, repeat the procedure from step 7. -or- Press Stop to return to standby mode . Ex: n T o check y our entr ies, y ou can pr int a list of all the numbers and names registered f or coded speed dialling ( 1 p . 6-18). Y ou may want to k eep th[...]

Chapter 6 Speed Dialling 6-13 Speed Dialling Registering Gr oup Dialling If you frequently send documents to the same g roup of f ax numbers , you can “ gro up ” these numbers under a one-touch speed dialling b utton or coded speed dialling code. Y ou can then send to all the fax n umbers in the group in one quic k and simple operation. When yo[...]

6-14 Speed Dialling Chapter 6 ❚ T o register a group under a coded speed dialling code: Press Coded Dial , then use the Ex: numeric buttons to enter the coded speed dialling code ( 00 to 99 ) under which you w ant to register the group . • If a coded speed dialling code has already been registered, CODED SPEED or GROUP DIAL appears. n If you wi[...]

Chapter 6 Speed Dialling 6-15 Speed Dialling • T o add fax n umbers to a previously registered group , simply enter them as e xplained in this step . • If you enter the wrong destination, or if you w ant to delete a destination already registered in a group , use ∂ or ¨ to select that entr y , then press Clear . • T o cancel group dialling[...]

6-16 Speed Dialling Chapter 6 Using Speed Dialling Once you ha ve registered f ax/telephone numbers for one-touch speed dialling ( 1 p . 6-3), coded speed dialling ( 1 p . 6-8), or group dialling ( 1 p . 6-13), you can begin to send documents or make telephone calls with speed dialling. Sending a Document With Speed Dialling F ollow this procedure [...]

Chapter 6 Speed Dialling 6-17 Speed Dialling Making a T elephone Call With Speed Dialling F ollow this procedure to dial a telephone n umber registered f or one-touch or coded speed dialling on your F AX: 1 Make sure y ou hav e connected the optional handset or a telephone to the F AX ( 1 p . 2-6). 2 Press Hook . • Y ou can also lift the handset [...]

6-18 Speed Dialling Chapter 6 Printing Speed Dialling Lists T o chec k the f ax/telephone numbers and names registered f or speed dialling, you can print the speed dialling lists. Y ou may w ant to keep these lists near your F AX to refer to them when dialling. F ollow this procedure to print speed dialling lists: 1 Open the one-touch speed dial pa[...]

Chapter 6 Speed Dialling 6-19 Speed Dialling ■ 1-TOUCH SPD DIAL LIST 1 ■ 1-TOUCH SPD DIAL LIST 2 (Detailed List) T 1 # 1 T 1 # 1[...]

6-20 Speed Dialling Chapter 6 ■ CODED SPEED DIAL LIST 1 ■ CODED SPEED DIAL LIST 2 (Detailed List) A A A A A A A A A A A A T 1 # 1 A A A A A A A A A A A A T 1 # 1[...]

Chapter 6 Speed Dialling 6-21 Speed Dialling ■ GROUP DIAL LIST[...]

6-22 Speed Dialling Chapter 6[...]

Chapter 7 Sending F axes 7-1 Sending Fax es Chapter 7 Sending Faxes Preparing to Send a Fax ..........................................................................7-2 Documents Y ou Can F ax ........................................................................7-2 Setting the Scanning Resolution ................................................[...]

7-2 Sending F axes Chapter 7 Pr eparing to Send a Fax Documents Y ou Can Fax F or inf ormation on the types of documents you can f ax, their requirements, and details on loading documents, see Chapter 4. Setting the Scanning Resolution Y ou can set the scanning resolution of documents you send. The higher the resolution the higher the output qualit[...]

Chapter 7 Sending F axes 7-3 Sending Fax es Setting the Scanning Contrast Y ou can adjust the degree of contrast at which y our document is scanned f or sending and cop ying. Adjust according to how light or how dark y our document is. F ollow this procedure to set the scanning contr ast f or sending and cop ying: 1 Open the one-touch speed dial pa[...]

7-4 Sending F axes Chapter 7 Dialling Methods There are se v eral wa ys of dialling the fax n umber(s) you want to send to . The y are as f ollows: • Regular Dialling Dial a f ax number b y using the numeric buttons , similar to dialling a telephone number . • One-T ouch Speed Dialling Dial a f ax number b y pressing the one-touch speed diallin[...]

Chapter 7 Sending F axes 7-5 Sending Fax es Sending Methods This section e xplains the two main sending methods: Memor y sending and Manual sending via the handset . Memor y Sending Memor y sending is a quic k and easy way to send a document. As the F AX scans the first page of a multipage document into its memory , it begins calling the other par [...]

7-6 Sending F axes Chapter 7 3 Press Start/Copy to begin scanning f or sending, or if you used speed dialling, wait a f ew seconds f or the F AX to begin scanning automatically . • If you do not w ant the F AX to begin scanning automatically after a f ew seconds, disab le the TIME OUT setting ( 1 p . 14-6). • T o cancel sending once dialling ha[...]

Chapter 7 Sending F axes 7-7 Sending Fax es 4 Dial the other par ty ’ s f ax/telephone number . Ex: • F or dialling methods, see p . 7-4. • If you mak e a mistake during dialling, press Hook or hang up the handset and star t again from step 3. ■ If you hear a high-pitched signal instead of a voice: 5 Press Start/Copy to begin sending the do[...]

7-8 Sending F axes Chapter 7 Cancelling Sending F ollow this procedure if y ou want to stop sending a document bef ore transmission is completed: ■ If you are sending a document using manual sending via the handset: 1 Press Stop . • The transmission is cancelled. • The F AX pr ints an ERR OR TX REPORT ( 1 p . 11-4). ■ If you are sending a d[...]

Chapter 7 Sending F axes 7-9 Sending Fax es Redialling When the Line is Busy There are two methods of redialling: Manual redialling and Automatic redialling . This section e xplains these two methods . Manual Redialling Press Redial/P ause to dial the last number you dialled with the n umeric buttons. (This star ts redialling regardless of whether [...]

7-10 Sending F axes Chapter 7 2 Press Stop . • The F AX asks you to confirm that you want to cancel automatic redialling. 3 Press T to cancel redialling. • Redialling is not cancelled until you press T . • If you change y our mind and want to continue redialling, press # . • The F AX pr ints an ERR OR TX REPORT ( 1 p . 11-4). Setting the Op[...]

Chapter 7 Sending F axes 7-11 Sending Fax es 8 Use ∂ or ¨ to select the setting you want. • Y ou can select from the f ollowing: – ON Enables automatic redialling. – OFF Disables automatic redialling. ■ If you selected OFF in step 8: 9 Press Set . 10 Press Stop to return to standby mode . Ex: ■ If you selected ON in step 8: 9 Press Set[...]

7-12 Sending F axes Chapter 7 Sending the Same Document to Several Fax Numbers (Sequential Br oadcasting) This f eature, also called Sequential Broadcasting , allo ws you to send the same document to se ver al fax numbers in one oper ation. Simply load the document, enter the f ax numbers, and the F AX will then scan the document into its memor y a[...]

Chapter 7 Sending F axes 7-13 Sending Fax es n • Y ou can enter the f ax numbers in any order . • If you enter a wrong destination, press Clear , then enter the correct destination. • Y ou must enter the second destination within five seconds of entering the first one. All subsequent destinations must be entered within 10 seconds. If you wait[...]

7-14 Sending F axes Chapter 7 Delayed Sending Y our F AX allows you to scan a document into its memory and send it automatically to as many as 125 f ax numbers at a preset time within the ne xt 24 hours. This is called Dela yed sending or Timer sending . By using this feature , you can tak e advantage of lower long distance r ates at night, for e x[...]

Chapter 7 Sending F axes 7-15 Sending Fax es 7 Enter up to 125 f ax numbers y ou want to send to using any of the f ollowing methods: ❚ One-touch speed dialling: Press the one-touch speed dialling Ex: button(s) y ou want. ❚ Coded speed dialling: Press Coded Dial , then use the Ex: numeric buttons to enter the two- digit code you w ant. Repeat f[...]

7-16 Sending F axes Chapter 7 Printing a Document Set for Delayed Sending F ollow this procedure to print a document stored in memor y f or delay ed sending: n When you print a document stored in memory for dela yed sending using the f ollowing procedure, the print is reduced to 90% of the original. 1 Open the one-touch speed dial panel. 2 Press De[...]

Chapter 7 Sending F axes 7-17 Sending Fax es Deleting a Document Set for Delayed Sending F ollow this procedure to delete a document stored in memory for dela yed sending: 1 Open the one-touch speed dial panel. 2 Press Dela yed T ransmission . 3 Use ∂ or ¨ to select DELETE FILE . 4 Press Set . Ex: 5 Use ∂ or ¨ to select the transaction Ex: nu[...]

7-18 Sending F axes Chapter 7[...]

Chapter 8 Receiving F axes 8-1 Receiving Fax es Chapter 8 Receiving Faxes Receiving Methods ...................................................................................8-2 Receiving F axes A utomatically: F AX ONL Y MODE ................................8-3 Setting F AX ONL Y MODE ..............................................................[...]

8-2 Receiving F axes Chapter 8 Receiving Methods The F AX provides y ou with se v eral modes f or receiving fax es. T o deter mine which mode best suits your requirements , refer to the tab le below: Once you ha ve decided which mode is suitab le f or your needs , set the mode as described in this chapter . Y ou can change the mode at an y time. Re[...]

Chapter 8 Receiving F axes 8-3 Receiving Fax es Receiving Faxes Automatically: F AX ONL Y MODE If you ha ve a separate telephone line f or fax use only , connect y our F AX to this line and set F AX ONL Y MODE. Y our F AX will answer all calls as f ax calls. Setting F AX ONL Y MODE 1 Press Receive Mode to select F AX ONL Y MODE . Ex: • After a f [...]

8-4 Receiving F axes Chapter 8 11 Confir m that FaxOnly is displa yed in Ex: the LCD . • If FaxOnly is not displa yed, press Receive Mode to select F AX ONL Y MODE . After a fe w seconds, the LCD returns to standby mode. The F AX treats all incoming calls as f ax calls. It receiv es f ax es automatically and disconnects any v oice calls. n The F [...]

Chapter 8 Receiving F axes 8-5 Receiving Fax es Receiving Both Faxes and T elephone Calls Automatically: Fax/T el Mode Set this mode if you only ha ve one telephone line f or fax and telephone use and w ant your F AX to automatically switch betw een f ax and voice calls . n F or this mode, y ou need to connect the optional handset or a telephone to[...]

8-6 Receiving F axes Chapter 8 Setting the Options for Fax/T el Mode If you set Fax/T el Mode , you can control precisely ho w the F AX handles incoming calls by adjusting the f ollowing settings: – RING ST ART TIME setting: Adjust the time the F AX takes to chec k whether a call is from a f ax machine or from a telephone (def ault: 8 seconds). ?[...]

Chapter 8 Receiving F axes 8-7 Receiving Fax es F ollow this procedure to set the Fax/T el Mode options: 1 F ollow steps 1 to 9 on page 8-5. 2 Press Set . Ex: 3 Use the numeric buttons to enter the Ex: RING ST ART TIME duration. • Y ou can select from 0 to 30 seconds . * • See the pre vious page for details on this setting. 4 Press Set twice . [...]

8-8 Receiving F axes Chapter 8 Receiving Faxes Manually: MANUAL MODE Set this mode if you only ha ve one telephone line that y ou use mainly f or v oice calls, and only occasionally to receiv e f ax es. F or this mode, y ou will need to connect the optional handset or a telephone to your F AX to be able to receiv e voice calls and also to manually [...]

Chapter 8 Receiving F axes 8-9 Receiving Fax es ■ If you hear a beep tone or silence: 4 Someone is tr ying to send y ou a fax. Press Start/Copy on y our F AX and hang up to begin receiving the document. • If you are using the telephone and it is located aw a y from your unit, dial 25 (the def ault remote receiving ID) on your telephone and hang[...]

8-10 Receiving F axes Chapter 8 Receiving With an Answering Machine: ANS.MACHINE MODE Connecting an ans wering machine to the F AX allows y ou to receive f ax es and telephone messages while you are out. In ANS.MACHINE MODE , the F AX allows the ans wer ing machine to ans wer incoming calls, then listens f or the fax tone and automatically receiv e[...]

Chapter 8 Receiving F axes 8-11 Receiving Fax es Receiving While Per forming Other T asks The F AX is a multitasking de vice so it can receive f axes and v oice calls while you are perf orming other tasks. If the F AX cannot print a received f ax because it is performing another task that pre v ents it from doing so , it will receive the f ax in me[...]

8-12 Receiving F axes Chapter 8[...]

Chapter 9 Special F eatures 9-1 Special Features Chapter 9 Special Featur es Special Dialling .........................................................................................9-2 Entering Pauses in a F ax/T elephone Number ........................................9-2 Switching T emporarily to T one Dialling ..................................[...]

9-2 Special F eatures Chapter 9 Special Dialling Entering Pauses in a Fax/T elephone Number Y ou may need to enter pauses in a f ax/telephone number in the f ollowing situations: – When y ou dial or register an overseas n umber . The length and position of the pause depends on the telephone system of your country . – When y our F AX is connecte[...]

Chapter 9 Special F eatures 9-3 Special Features Switching T emporarily to T one Dialling Many inf or mation services for banks, airline reservations, hotel reservations , etc., require tone dialling f or their ser vices . If your F AX is set for pulse dialling ( 1 p . 3-8), f ollow this procedure to set the unit tempor arily for tone dialling: n T[...]

9-4 Special F eatures Chapter 9 Confir ming a Dial T one * This f eature allows y ou to set your F AX to listen f or and detect a dial tone in the middle of a f ax/telephone number bef ore dialling the rest of the number . This is called Dial tone detection . F ollow this procedure f or dial tone detection during regular dialling or when register i[...]

Chapter 9 Special F eatures 9-5 Special Features Documents Stor ed in Memor y This section describes how to perf orm different operations with documents stored in memor y . Y ou will find instructions for printing a list of documents in memor y , as well as procedures f or printing, sending, and deleting documents stored in memor y . Printing a Lis[...]

9-6 Special F eatures Chapter 9 Printing a Document Stor ed in Memor y F ollow this procedure to print a document stored in memor y: n When you print a document stored in memory using the following procedure , the print is reduced to 90% of the original. 1 Open the one-touch speed dial panel. 2 Press Memory Reference . 3 Use ∂ or ¨ to select PRI[...]

Chapter 9 Special F eatures 9-7 Special Features Sending a Document Stor ed in Memor y F ollow this procedure to send a document receiv ed in memor y: 1 Open the one-touch speed dial panel. 2 Press Memory Reference . 3 Use ∂ or ¨ to select RESEND DOCUMENT . 4 Press Set . Ex: 5 Use ∂ or ¨ to select the transaction Ex: number ( TX/RX NO. ) of t[...]

9-8 Special F eatures Chapter 9 ❚ Regular dialling: Use the numeric buttons to enter the Ex: f ax number y ou want, then press Set . • Y ou can only enter one f ax number this way . n • If you enter a wrong destination, press Clear , then enter the correct destination. • T o revie w the destinations entered, use ∂ or ¨ to scroll through [...]

Chapter 9 Special F eatures 9-9 Special Features Deleting a Document Stor ed in Memor y F ollow this procedure to delete a document stored in memory: 1 Open the one-touch speed dial panel. 2 Press Memory Reference . 3 Use ∂ or ¨ to select DELETE DOCUMENT . 4 Press Set . Ex: 5 Use ∂ or ¨ to select the transaction Ex: number ( TX/RX NO. ) of th[...]

9-10 Special F eatures Chapter 9 Polling What is Polling? In normal faxing, a f ax machine sends a document to another fax machine . With polling, a f ax machine calls another f ax machine and requests that a document be sent to it; in other words , it “ polls ” that f ax machine. Y our F AX has the capability of functioning in both roles; it c[...]

Chapter 9 Special F eatures 9-11 Special Features F ollow this procedure to poll one or se ver al fax machine(s): 1 Open the one-touch speed dial panel. 2 Press P olling . 3 Use ∂ or ¨ to select POLLING RX . 4 Press Set . 5 Enter up to 125 f ax numbers y ou want to poll using any of the f ollowing methods: ❚ One-touch speed dialling: Press the[...]

9-12 Special F eatures Chapter 9 Cancelling Polling Receiving T o cancel polling receiving, f ollow the same procedure as f or cancelling receiving ( 1 p . 8-11). Polling Sending In polling sending, your F AX holds a document in its polling box so that other f ax machines can retriev e it. Y ou may find polling sending con venient in the f ollowing[...]

Chapter 9 Special F eatures 9-13 Special Features 5 Press Set three times . 6 Use the numeric buttons to enter a Ex: name f or the polling bo x (max. 24 characters, including spaces). • If you are unsure ho w to enter characters, see p . 3-2. 7 Press Set twice . 8 Use the numeric buttons to enter a Ex: f our-digit pass word. • This pass word pr[...]

9-14 Special F eatures Chapter 9 11 Press Set twice . Ex: 12 Use ∂ or ¨ to select if the document remains in the F AX ’ s memor y after it is polled. • Y ou can select from the f ollowing: – ON The document in the polling bo x is deleted after it is retriev ed by one fax machine. – OFF The document in the polling bo x remains in the poll[...]

Chapter 9 Special F eatures 9-15 Special Features Scanning a Document into the Polling Box F ollow this procedure to store a document in the polling bo x so that other fax machines can retriev e it: n Y ou need to set up the polling bo x before y ou can scan a document into the polling bo x ( 1 p . 9-12). 1 Load the document, f ace down in the Ex: [...]

9-16 Special F eatures Chapter 9 2 Press Data Registration . 3 Press Set . 4 Use ∂ or ¨ to select POLLING BOX . 5 Press Set . 6 Use ∂ or ¨ to select the setting you want. • Y ou can select from the f ollowing: – CHANGE DA T A Select this setting if you w ant to change the polling bo x settings. – DELETE FILE Select this setting if you w[...]

Chapter 9 Special F eatures 9-17 Special Features Restricting Use of Y our F AX By enabling this f eature, y ou can pre vent unauthorised use of y our F AX to make calls and send f ax es. Enabling Restriction of Y our F AX F ollow this procedure to enab le restr iction of y our F AX: 1 Open the one-touch speed dial panel. 2 Press Data Registration [...]

9-18 Special F eatures Chapter 9 10 Press Stop to return to standby mode . Ex: Restriction of your F AX is now enab led. No one can make calls or send f ax es. (This setting does not restrict incoming calls or fax es.) Cancelling Restriction of Y our F AX F ollow this procedure to cancel restriction of your F AX: 1 Open the one-touch speed dial pan[...]

Chapter 9 Special F eatures 9-19 Special Features 9 Press Set . 10 Press Stop to return to standby mode . Ex: Restriction of your F AX is now disab led. Any one can make calls or send f ax es. 15:00 FaxOnly P ASSWORD[...]

9-20 Special F eatures Chapter 9 Restricting Reception By enabling this f eature, y ou can restrict reception of fax es to only the numbers registered f or speed dialling on your F AX. This f eature is useful to prev ent reception of unsolicited f ax es (e.g. junk mail). F ollow this procedure to enab le or disable receiving restriction: 1 Open the[...]

Chapter 9 Special F eatures 9-21 Special Features 11 Press Set . 12 Press Stop to return to the standby mode . Ex: ■ If you selected OFF in step 8: 9 Press Set . 10 Press Stop to return to standby mode . Ex: 15:00 FaxOnly DA TE SETUP 15:00 FaxOnly DA TE SETUP[...]

9-22 Special F eatures Chapter 9[...]

Chapter 10 Cop ying 10-1 Copying Chapter 10 Copying Documents Y ou Can Copy .....................................................................10-2 Making Copies ........................................................................................10-2 Making a Quick Single Cop y .................................................................[...]

10-2 Cop ying Chapter 10 Documents Y ou Can Copy F or inf ormation on the types of documents you can cop y , their requirements, and details on loading documents, see Chapter 4. Making Copies F ollow this procedure to mak e copies: 1 Adjust the paper delivery selector if necessar y ( 1 p . 5-4). 2 Load the document, f ace down in the Ex: ADF ( 1 p [...]

Chapter 10 Cop ying 10-3 Copying 7 If you w ant to make multiple copies, Ex: use the numeric buttons to enter the number of copies. • Y ou can mak e up to 99 copies. n The F AX copies at 400 × 300 dpi f or single copies, and at 200 × 300 dpi f or multiple copies. F or best quality output, make one cop y at a time. 8 Press Start/Copy to begin co[...]

10-4 Cop ying Chapter 10[...]

Chapter 11 Repor ts and Lists 11-1 Reports and Lists Chapter 11 Repor ts and Lists Summary of Repor ts and Lists .............................................................11-2 A CTIVITY REPORT .................................................................................11-3 TX (T ransmission) REPORT ..........................................[...]

11-2 Repor ts and Lists Chapter 11 Summar y of Reports and Lists The table belo w shows the lists and repor ts that can be printed from your F AX. Ref er to the pages indicated f or more details. Report or List USER’S D A T A LIST A CTIVITY REPOR T TX (T ransmission) REPOR T RX (Reception) REPOR T MUL TI TX/RX (T ransaction) REPOR T DOC . MEMOR Y[...]

Chapter 11 Repor ts and Lists 11-3 Reports and Lists ACTIVITY REPOR T The F AX is f actor y-set to automatically print an A CTIVITY REPOR T after e very 20 transactions. If you want to print an A CTIVITY REPORT bef ore it is automatically printed, follo w this procedure: 1 Open the one-touch speed dial panel. 2 Press Report . 3 Press Set . • The [...]

11-4 Repor ts and Lists Chapter 11 TX (T ransmission) REPOR T The F AX is f actor y-set to print a TX (transmission) REPOR T only when an error occurs during sending. T o change this setting, see TX REPORT , p . 14-5. If you set the F AX to print a repor t, a TX REPOR T or an ERROR TX REPORT similar to the ones below , will be printed depending on [...]

Chapter 11 Repor ts and Lists 11-5 Reports and Lists MUL TI TX/RX (T ransaction) REPORT A MUL TI TX/RX (transaction) REPOR T similar to the one below , is printed when you send the same document to se v eral f ax numbers, or when y ou poll multiple f ax numbers in one operation. RX (Reception) REPOR T The F AX is f actor y-set not to print an RX (r[...]

11-6 Repor ts and Lists Chapter 11[...]

Chapter 12 Maintenance 12-1 Maintenance Chapter 12 Maintenance P eriodic Cleaning ...................................................................................12-2 Cleaning the F AX’ s Exter ior..................................................................12-2 Cleaning the F AX’ s Inter ior ............................................[...]

12-2 Maintenance Chapter 12 Periodic Cleaning This section describes the necessar y cleaning procedures f or your F AX. Please note the f ollowing bef ore cleaning your unit: • Be sure to disconnect the power cord bef ore cleaning the F AX. Since documents in memor y are erased when the po wer is disconnected, print or send any documents stored i[...]

Chapter 12 Maintenance 12-3 Maintenance Cleaning the F AX ’ s Interior T o pre vent toner powder and paper dust from accum ulating inside the F AX and aff ecting print quality , clean the unit ’ s print area per iodically . F ollow this procedure to clean inside the F AX: 1 Disconnect the power cord from the F AX. 2 Lift the latch and open the [...]

12-4 Maintenance Chapter 12 5 When you are finished, reinsert the toner car tridge. Hold the toner car tridge by its handle and inser t it into the F AX as f ar as it will go , making sure that its tabs are aligned with the rails inside the unit. • Alwa ys hold the toner car tridge by its handle. 6 Use both hands to close the front cov er . 7 Rec[...]

Chapter 12 Maintenance 12-5 Maintenance Cleaning the Scanner Components F ollow this procedure to periodically check and clean the scanner components: 1 Disconnect the power cord from the F AX. 2 Use both hands to gently open the operation panel. • It only opens par tially . 3 While holding the operation panel open, clean these components: ❚ Se[...]

12-6 Maintenance Chapter 12 5 Use a clean, soft, dr y , lint-free cloth to wipe any paper dust from the areas surrounding the separation roller (shaded area in the the illustration). 6 When you are finished, close the operation panel b y pressing it down from the centre. • Be sure to close the operation panel until it locks into place , or the un[...]

Chapter 12 Maintenance 12-7 Maintenance Replacing the T oner Car tridge The only component of your F AX you will need to replace is the FX-3 toner car tridge. Although Canon manuf actures many diff erent toner car tridges, the FX-3 toner car tridge is the only one designed f or use with your F AX. T o purchase this toner car tridge, contact your lo[...]

12-8 Maintenance Chapter 12 4 Hold the toner car tridge by its handle and remov e it from the F AX. • Discard the old toner car tridge immediately according to the local laws and regulations f or disposal of consumables . T o recycle your used toner car tridge, simply f ollow the instructions included with your new FX-3 toner car tridge. 5 Remov [...]

Chapter 12 Maintenance 12-9 Maintenance 8 Hold the toner car tridge by its handle and inser t it into the F AX as far as it will go , making sure that its tabs are aligned with the rails inside the unit. • Alwa ys hold the toner car tridge by its handle. 9 Use both hands to close the front cov er .[...]

12-10 Maintenance Chapter 12[...]

Chapter 13 T roub leshooting 13-1 T roubleshooting Chapter 13 T roubleshooting Clearing Jams .........................................................................................13-2 Jams in the ADF ...................................................................................13-2 P aper Jams................................................[...]

13-2 T roub leshooting Chapter 13 Clearing Jams Jams in the ADF When a document jams or misf eeds in the ADF , the LCD displa ys CHECK DOCUMENT . F ollow this procedure to clear the document jam: n Y ou do not need to unplug the F AX when clear ing document jams. 1 Press Stop . 2 Use both hands to gently open the operation panel. • It only opens [...]

Chapter 13 T roub leshooting 13-3 T roubleshooting Paper Jams When paper jams in the F AX, the LCD displa ys CLEAR P APER JAM . T r y clearing the jam by f ollowing the procedure in J ams in the P aper Delivery Slots below . If this does not clear the jam, f ollow the procedure in J ams Inside the Unit . Jams in the Paper Delivery Slots F ollow thi[...]

13-4 T roub leshooting Chapter 13 2 Hold the toner car tridge by its handle and remov e it from the F AX. • T o av oid exposing the toner car tridge to light, place it in its protective bag or wrap it in a thic k cloth. 3 Mov e the paper release lev er back. c • The fixing assembly becomes extremel y hot when the unit is in use. Be very careful[...]

Chapter 13 T roub leshooting 13-5 T roubleshooting 4 Locate the paper jam and clear it as e xplained on the f ollowing pages . z Multi-purpose tray area: Hold the unit steady and carefully pull the jammed paper straight out from the unit. • Do this carefully to pre vent tearing the jammed paper . If you do tear it, be sure to remov e any tor n pi[...]

13-6 T roub leshooting Chapter 13 x Fixing assembly area: T op edge of the jammed paper in the fixing assembl y: Push the jammed paper back q , then pull it carefully tow ards you to remo ve it w . c The fixing assembly becomes extremel y hot when the unit is in use. Be very careful not to touch it so as to av oid injur y . T op edge of the jammed [...]

Chapter 13 T roub leshooting 13-7 T roubleshooting 5 When you are finished, reinsert the toner car tridge. Hold the toner car tridge by its handle and inser t it into the F AX as f ar as it will go , making sure that its tabs are aligned with the rails inside the unit. • Alwa ys hold the toner car tridge by its handle. 6 Mov e the paper release l[...]

13-8 T roub leshooting Chapter 13 AUTO REDIAL BUSY/NO SIGNAL CHANGE CARTRIDGE — #018 — The unit is waiting to redial the other par ty ’ s f ax number because the line was b usy or the other par ty did not ans wer when y ou tried to send the document. The f ax/telephone number y ou dialled is busy . The f ax number dialled was incorrect. The o[...]

Chapter 13 T roub leshooting 13-9 T roubleshooting CHECK COVER CHECK DOCUMENT CHECK P APER SIZE CHECK POLLING ID CHECK PRINTER — #001 — #021 #008 — The front cov er is open. A document is jammed in the ADF . The size of the paper in the multi-purpose tray and that specified in the P APER SIZE setting are diff erent. No subaddress and/or pass [...]

13-10 T roub leshooting Chapter 13 CHK SUBADDR/PSWD CLEAR P APER JAM DOC. TOO LONG ECM RX ECM TX LOAD P APER MEMORY FULL #083/102 — #003 — — — #037 Y ou attempted to send a document or poll another f ax machine with the incorrect subaddress and/or pass word. There is a paper jam. The document is longer than 1 metre. The unit is receiving a [...]

Chapter 13 T roub leshooting 13-11 T roubleshooting MEMORY USED nn % NO RX P APER NO TEL # NOT A V AILABLE PSWD POLL REJECT PSWD TX REJECTED — #012 #022 — #084 #081 Shows the percentage of memor y currently in use. The other par ty ’ s f ax machine is out of paper or its memor y is full. The one-touch speed dialling button or coded speed dial[...]

13-12 T roub leshooting Chapter 13 REC’D IN MEMORY SELECT POL REJCT SUBADD TX REJECT TX/RX CANCELLED TX/RX NO. nnnn TX/RX NO. nnnn SCANNING P .nnn MEMORY FULL (Three messages toggle.) — #082 #080 — — — The unit received the f ax in memor y because paper or toner ran out, or a paper jam occurred during reception. Y ou attempted to poll a f[...]

Chapter 13 T roub leshooting 13-13 T roubleshooting Paper Feeding Pr oblems ■ Paper does not feed properly . The multi-purpose tra y may contain too many sheets. • Make sure y ou load the correct quantity ( 1 p. 5-2). The paper may not be loaded correctl y . • Make sure the paper stac k is loaded correctly in the multi-pur pose tra y ( 1 p . [...]

13-14 T roub leshooting Chapter 13 Y ou dialled or have been pr ovided with an incorrect n umber . • Dial the number again, or chec k that you ha ve the correct number . The other party ’ s fax machine may be out of paper . • Contact the other par ty and ask them to mak e sure paper is loaded in their f ax machine. There may be other document[...]

Chapter 13 T roub leshooting 13-15 T roubleshooting ■ Errors occur fr equently while sending. The telephone lines may be in poor condition, or you ma y have a bad connection. • Lower the tr ansmission speed ( 1 TX ST ART SPEED , p. 14-10). n If none of these solutions solve the prob lem, unplug the F AX and wait f or at least five seconds. Then[...]

13-16 T roub leshooting Chapter 13 An error ma y have occurred during reception. • Check the LCD f or an error message ( 1 p . 13-8). • Print an ACTIVITY REPOR T and check f or an error code ( 1 p. 11-3). The multi-purpose tra y may be empty . • Make sure paper is loaded in the m ulti-pur pose tr a y ( 1 p . 2-16). The other party ’ s fax m[...]

Chapter 13 T roub leshooting 13-17 T roubleshooting T oner may be lo w or unevenl y distributed. • Redistribute the toner inside the toner car tridge ( 1 p . 12-7). If the problem persists, replace the toner car tridge ( 1 p. 12-7). ■ Cannot receive using Err or Correction Mode (ECM). The other party ’ s fax machine may not support ECM. • I[...]

13-18 T roub leshooting Chapter 13 T elephone Pr oblems ■ Cannot dial. The telephone line cord ma y not be connected properly . • Make sure it is connected properly ( 1 p . 2-6). The power cor d may not be plugged in securely . • Check that the po wer cord is plugged securely into the F AX and into the wall outlet ( 1 p . 2-8). If the unit is[...]

Chapter 13 T roub leshooting 13-19 T roubleshooting Y ou may not have remo ved the plastic seal from the toner cartridge . • Make sure y ou install the toner car tr idge properly ( 1 p . 2-13). The toner cartridg e ma y need to be replaced. • Replace the toner car tridge ( 1 p . 12-7). ■ Printout does not match paper size. The paper may not b[...]

13-20 T roub leshooting Chapter 13 General Pr oblems ■ F AX has no power . The power cor d may not be plugged in securely . • Check that the po wer cord is plugged securely into the F AX and into the wall outlet ( 1 p . 2-8). If the unit is plugged into a power strip , make sure the pow er strip is plugged in and turned on. The power cor d may [...]

Chapter 13 T roub leshooting 13-21 T roubleshooting If Y ou Cannot Solve a Pr oblem If you cannot solv e the problem after ha ving ref erred to the inf ormation in this chapter , contact your local authorised Canon dealer or the Canon help line. Canon ’ s suppor t personnel are trained in the technical suppor t of Canon ’ s products and will ab[...]

13-22 T roub leshooting Chapter 13 If a Power Cut Occurs If power is suddenly lost due to a po wer cut or accidental unplugging, a built-in battery retains the F AX ’ s settings. Howe ver , any documents stored in memor y will be lost. During a power cut, functions are limited as f ollows: • Y ou cannot make telephone calls from the optional ha[...]

Chapter 14 Summar y of Settings 14-1 Summary of Settings Chapter 14 Summar y of Settings Understanding the Menu System ..........................................................14-2 Printing a List to Check the Current Settings .......................................14-2 Accessing the Menus ..........................................................[...]

14-2 Summar y of Settings Chapter 14 Understanding the Menu System The F AX menu system allows y ou to customise the wa y your unit oper ates. It consists of se v en menus, each containing settings that control diff erent functions of your F AX. Bef ore adjusting any settings , you ma y want to print the USER’S D A T A LIST to check the current s[...]

Chapter 14 Summar y of Settings 14-3 Summary of Settings Accessing the Menus F ollow this procedure to access the diff erent menus: 1 Open the one-touch speed dial panel. 2 Press Data Registration . 3 Press Set . 4 Use ∂ or ¨ to select the menu you want. • Y ou can select from the f ollowing: – USER SETTINGS ( 1 p. 14-4) – REPORT SETTINGS [...]

14-4 Summar y of Settings Chapter 14 DA TE & TIME UNIT TELEPHONE # UNIT NAME TX TERMINAL ID TTI POSITION TELEPHONE # MARK SCAN CONTRAST OFFHOOK ALARM VOLUME CONTROL CALLING VOLUME KEYP AD VOLUME ALARM VOLUME LINE MONITOR VOL RX CALL LEVEL TEL LINE TYPE R-KEY SETTING Sets the current date and time ( 1 p . 3-6). Enters the f ax/telephone number y[...]

Chapter 14 Summar y of Settings 14-5 Summary of Settings TX REPORT PRINT WITH IMAGE RX REPORT ACTIVITY REPORT Enables/disab les automatic pr inting of a TX (transmission) REPOR T ( 1 p. 11-4). PRINT ERROR ONL Y : Prints a repor t only when a transmission error occurs. OUTPUT YES : Pr ints a repor t e very time you send a document. OUTPUT NO : No re[...]

14-6 Summar y of Settings Chapter 14 ECM TX MID P AUSE SET AUTO REDIAL REDIAL TIMES REDIAL INTERV AL TIME OUT Enables/disab les Error Correction Mode (ECM) dur ing transmission. Selects the length of a pause entered within a f ax/telephone number with the Redial/P ause button. Enables/disab les automatic redialling if the other par ty ’ s line is[...]

Chapter 14 Summar y of Settings 14-7 Summary of Settings ECM RX RX MODE INCOMING RING RING COUNT MAN/AUTO SWITCH F/T RING TIME REMOTE RX REMOTE RX ID MEMORY RX RX P AGE FOOTER Enables/disab les Error Correction Mode (ECM) dur ing reception. Selects the receive mode ( 1 Chapter 8). If you select F AX/TEL AUTO SW , you can select additional sub-setti[...]

14-8 Summar y of Settings Chapter 14 RX REDUCTION P APER SIZE ECONOMY PRT TONER SUPPL Y LOW Enables/disab les reduction of fax es to fit on the paper loaded in the multi-purpose tray . If you select ON , y ou can select the direction of the reduction. Selects the size of the paper loaded in the multi- pur pose tr ay ( 1 p . 5-7). If you select CUST[...]

Chapter 14 Summar y of Settings 14-9 Summary of Settings SETUP FILE FILE NAME P ASSWORD TX P ASSWORD ERASE AFTER TX CHANGE DA T A P ASSWORD DELETE FILE P ASSWORD Sets up the polling bo x to hold a document to be polled ( 1 p . 9-12). Enters the name f or the polling box. Enters a pass word to restrict access to the polling box settings. Enters a st[...]

14-10 Summar y of Settings Chapter 14 UN/LOCK PHONE LOCK PHONE P ASSWORD RX RESTRICTION DA TE SETUP DISPLA Y LANGUAGE TX ST ART SPEED Enables/disab les restr iction of the F AX ( 1 p . 9-17). Enables/disab les restr iction of the F AX to make calls and send f axes . Enters a pass word to restrict access to the LOCK PHONE setting. Restricts receptio[...]

Chapter 14 Summar y of Settings 14-11 Summary of Settings Setting Description Sub-Settings RX ST ART SPEED COUNTRY SELECT * SUMMER TIME * Selects the speed at which the F AX star ts receiving. Selects the countr y where y ou are using the F AX to automatically s witch the selectable settings and the def ault settings to suit the selected countr y ([...]

14-12 Summar y of Settings Chapter 14[...]

Appendix A Specifications A-1 Specifications Appendix A Specifications General Specifications ............................................................................A-2 Facsimile ...................................................................................................A-2 Copier ........................................................[...]

A-2 Specifications Appendix A General Specifications P ower Source – 200–240 V – 50/60 Hz P ower Consumption – Maximum: 500 W – Standby: Approx. 3.5 W W eight Appro x. 10 kg (With components attached) Dimensions En vironmental Conditions – T emperature: 10 °– 32.5 ° C – Humidity: 20% – 80% RH Liquid Crystal Display (LCD) 16 × 1[...]

Appendix A Specifications A-3 Specifications Fax Resolution – F AX ST ANDARD: 8 pels/mm × 3.85 lines/mm – F AX FINE: 8 pels/mm × 7.7 lines/mm – F AX PHO T O: 8 pels/mm × 7.7 lines/mm with halftones – SUPER FINE: 8 pels/mm × 15.4 lines/mm Dialling – A utomatic dialling One-touch speed dialling (24 destinations) Coded speed dialling (10[...]

A-4 Specifications Appendix A[...]

Appendix B Default Settings f or Each Countr y B-1 Default Settings for Eac h Country Appendix B Default Settings for Each Countr y Default Settings for Eac h Country .........................................................B-2 UK, GERMANY , FRANCE, IRELAND ....................................................B-2 A USTRALIA, HONG K ONG, NEW ZEALAND [...]

B-2 Def ault Settings f or Each Countr y Appendix B Default Settings for Each Countr y The def ault settings in the menus depend on the country you hav e purchased the F AX. A “–” symbol in the table indicates that the men u item or setting option is not availab le. F or details on each setting, see “Chapter 14 Summar y of Settings. ” UK,[...]

Appendix B Default Settings f or Each Countr y B-3 Default Settings for Eac h Country Country Menu/Setting RX SETTINGS Menu ECM RX RX MODE INCOMING RING RING COUNT MAN/A UTO SWITCH F/T RING TIME REMO TE RX REMO TE RX ID MEMOR Y RX RX P AGE FOO TER PRINTER SETTINGS Menu RX REDUCTION P APER SIZE ECONOMY PRT T ONER SUPPL Y LOW POLLING BO X Menu ERASE [...]

B-4 Def ault Settings f or Each Countr y Appendix B Country Menu/Setting USER SETTINGS Menu TX TERMINAL ID TTI POSITION TELEPHONE # MARK SCAN CONTRAST OFFHOOK ALARM V OLUME CONTROL CALLING V OLUME KEYP AD V OLUME ALARM V OLUME LINE MONIT OR VOL RX CALL LEVEL TEL LINE TYPE R-KEY SETTING REPORT SETTINGS Men u TX REPORT PRINT WITH IMA GE RX REPORT ACT[...]

Appendix B Default Settings f or Each Countr y B-5 Default Settings for Eac h Country Country Menu/Setting RX SETTINGS Menu ECM RX RX MODE INCOMING RING RING COUNT MAN/A UTO SWITCH F/T RING TIME REMO TE RX REMO TE RX ID MEMOR Y RX RX P AGE FOO TER PRINTER SETTINGS Menu RX REDUCTION P APER SIZE ECONOMY PRT T ONER SUPPL Y LOW POLLING BO X Menu ERASE [...]

B-6 Def ault Settings f or Each Countr y Appendix B[...]

Appendix C Countr y-specific F eatures C-1 Country-specific Features Appendix C Countr y-specific Featur es United Kingdom .......................................................................................C-2 Connecting Exter nal De vice ..................................................................C-2 Ringer Equiv alence Number (R.E.N.) .[...]

C-2 Countr y-specific F eatures Appendix C United Kingdom Connecting External Device If the connectors of the e xternal devices cannot be connected to the jac ks on the F AX, you will need to purchase one or more B .T . adaptors to connect them as follo ws: Ringer Equivalence Number (R.E.N.) Y our Br itish T elecom line has a maximum R.E.N. capacit[...]

Appendix C Countr y-specific F eatures C-3 Country-specific Features Ger many This product is designed for use f or residential, commercial and light-industr ial pur poses . Applicable Standar ds Electrical Safety: CE, GS Radiation: CISPR Pub 22 Class B Other : PTT , Energy Star t compliant, CE Marking, T elef ax Standard (DTS) Connecting the T ele[...]

C-4 Countr y-specific F eatures Appendix C Connecting an Answering Machine By connecting an ans wering machine to the same telephone line jack on the w all as the F AX, you can not only receiv e documents from another fax, b ut also receive v oice calls. • If you use an ans wering machine which does not correspond to DIN44015, compatibility probl[...]

Appendix C Countr y-specific F eatures C-5 Country-specific Features Australia For Y our Safety T o ensure saf e operation the three-pin plug supplied must be inser ted only into a standard three-pin power point which is eff ectively earthed through the nor mal household wiring. Extension cords used with the equipment must be three-core and be corr[...]

C-6 Countr y-specific F eatures Appendix C Setting the F AX for Network Switch F ollow this procedure to set the receiv e mode to NET SWITCH : 1 Open the one-touch speed dial panel. 2 Press Data Registration . 3 Press Set . 4 Use ∂ or ¨ to select RX SETTINGS . 5 Press Set . 6 Use ∂ or ¨ to select RX MODE . 7 Press Set . Ex: 8 Use ∂ or ¨ to[...]

Appendix C Countr y-specific F eatures C-7 Country-specific Features New Zealand Caution 1. This equipment may not necessarily provide f or the effectiv e hand-ov er of a call to or from a telephone connected to the same line. 2. The operation of this equipment on the same line as telephone or other equipment with audible w ar ning de vices or auto[...]

C-8 Countr y-specific F eatures Appendix C Setting the F AX for Network Switch F ollow this procedure to set the receiv e mode to NET SWITCH : 1 Open the one-touch speed dial panel. 2 Press Data Registration . 3 Press Set . 4 Use ∂ or ¨ to select RX SETTINGS . 5 Press Set . 6 Use ∂ or ¨ to select RX MODE . 7 Press Set . Ex: 8 Use ∂ or ¨ to[...]

Appendix D Options D-1 Options Appendix D Options Optional Handset .....................................................................................D-2 P ackage Contents ..................................................................................D-2 Attaching the Handset to Y our F AX ......................................................[...]

D-2 Options Appendix D Optional Handset* An optional handset is av ailable in cer tain countries f or connection to your F AX. Contact your local authorised Canon dealer f or more information on purchasing this option. n Please note that the shape of your handset ma y differ from the one sho wn in this section. Howe ver , both handsets have e xactl[...]

Appendix D Options D-3 Options Attaching the Handset to Y our F AX F ollow this procedure to attach the handset to y our F AX: 1 Use a screwdriv er to remov e the two cov ers on the left side of the unit. 2 Remov e the screws from the plugs and inser t the plugs into the holes on the handset cradle. 3 Inser t the plugs (with the handset cradle) int[...]

D-4 Options Appendix D Maintaining Y our Handset T o maintain y our handset in top working condition, be sure to f ollow these guidelines: • Do not leav e your handset e xposed to direct sunlight. • Do not install your handset in hot or humid conditions . • Do not spra y aerosol polishes on your handset since they ma y enter the holes on your[...]

Appendix E F AX-L290 Instructions E-1 F AX-L290 Instructions Appendix E F AX-L290 Instructions Introduction ..............................................................................................E-2 Differences Between the F AX-L290 and F AX-L240 ...............................E-2 Using Y our Documentation ...................................[...]

E-2 F AX-L290 Instructions Appendix E Intr oduction This Appendix provides inf or mation rele vant only to purchasers of the F AX-L290 model. Please be sure to read this section bef ore reading the rest of this guide. Dif ferences Between the F AX-L290 and F AX-L240 In addition to the F AX-L240 f eatures, the F AX-L290 also has the follo wing f eat[...]

Appendix E F AX-L290 Instructions E-3 F AX-L290 Instructions Connecting the F AX-L290 to Y our PC T o connect y our F AX to a PC , you will need to purchase a printer cable that matches the interf ace connector on your PC: • A USB cable no longer than 5 metres Y ou can purchase the cable from y our local authorised Canon dealer . F ollow this pro[...]

E-4 F AX-L290 Instructions Appendix E Print Media Requir ements In addition to the paper listed in Chapter 5, you can also load the f ollowing print media in the multi-purpose tray: Print Media Size Quantity Env elopes European DL 7 env elopes (220 × 110 mm/ 8.66 × 4.33 in.) U .S. Commercial No. 10 7 env elopes (241.3 × 104.1 mm/ 9.5 × 4.1 in.)[...]

Appendix E F AX-L290 Instructions E-5 F AX-L290 Instructions Selecting Print Media F ollow these guidelines when selecting en velopes and transparencies: n F or paper guidelines, see Chapter 5. ■ Envelopes • Use standard env elopes with diagonal seams and flaps. • T o pre vent jams in the multi-purpose tra y , do not use the follo wing: – E[...]

E-6 F AX-L290 Instructions Appendix E Loading Envelopes F ollow this procedure to load up to 7 en velopes in the multi-purpose tra y: 1 Prepare the env elopes. ❚ Arrange the stac k of env elopes on a firm, clean surface, and press do wn fir mly on the edges to mak e the folds crisp. • Press all the wa y around the envelopes to remov e any curls[...]

Appendix E F AX-L290 Instructions E-7 F AX-L290 Instructions 3 Inser t the stac k into the multi-purpose tra y q (print side facing y ou), then adjust the paper guides to the width of the stack w . 4 Replace the multi-purpose tray co ver . • Be sure to replace this cov er to prev ent dust accumulating inside the unit. 5 Adjust the paper delivery [...]

E-8 F AX-L290 Instructions Appendix E[...]

Inde x I-1 Index Index + button 2-12, 3-7 ∂ button 2-12, 14-3 ¬ button 2-12, 3-4 ® button 2-12, 3-3, 3-4 ¨ button 2-12, 14-3 ( 1 p . n-nn), definition 1-2 1-T OUCH SPD DIAL LIST 1 description 11-2 printing 6-18 sample 6-19 1-T OUCH SPD DIAL LIST 2 description 11-2 printing 6-18 sample 6-19 A A4 setting 5-2, 5-7, 14-8 ACTIVITY REPOR T descripti[...]

I-2 Inde x Components, F AX 2-11, 2-12. See also individual component names Connecting answ er ing machine 2-6, 2-7 B.T . adaptor C-2 data modem 2-6, 2-7 external de vice 2-6, 2-7 handset 2-6 power cord 2-8 telephone 2-6, 2-7 telephone line cord 2-6 Contrast copying, setting 7-3 sending, setting 7-3 Conv entions, type 1-2, 1-3 Copying 10-2, 10-3 do[...]

Inde x I-3 Index F F/T RING TIME setting 8-6, 8-7, 14-7 F ace-down delivery 5-4, 5-5 slot 2-11, 5-4 F ace-up delivery 5-4, 5-5, 5-6 slot 2-11, 5-4 F ax, definition 1-2 F AX 2-2 assembling 2-5 cleaning 12-2 to 12-6 clearing jams 13-2 to 13-7 components 2-11, 2-12. See also individual component names connecting 2-6 to 2-8 name, registering 3-6, 3-7 n[...]

I-4 Inde x MANU AL MODE description 8-2 setting 8-8, 8-9 Manual redialling 7-9 cancelling 7-9 Manual sending via the handset 7-6, 7-7 cancelling 7-8 Manual setting. See MANU AL MODE Memory deleting document in 9-9 documents in 9-5 to 9-9 printing document in 9-6 printing list of documents in 9-5 receiving when problem occurs 8-11 Reference b utton [...]

Inde x I-5 Index definition 9-10 receiving. See P olling receiving sending. See P olling sending P olling box changing settings 9-15, 9-16 deleting settings 9-15, 9-16 scanning document into 9-15 setting up 9-12 to 9-14 POLLING BO X menu 14-3, 14-9 setting 9-12, 9-16 P olling receiving cancelling 9-12 polling another fax machine 9-10, 9-11 P olling[...]

I-6 Inde x RX REPORT . See also RX (Reception) REPOR T setting 14-5 RX RESTRICTION setting 9-20, 14-10 RX SETTINGS menu. See RX (Reception) SETTINGS menu RX ST ART SPEED setting 14-10 RX TO MEMOR Y setting 14-8 S Safety instructions 1-4 to 1-6 Saving, toner consumption 5-9 SCAN CONTRAST setting 7-3, 14-4 Scanner components, cleaning 12-5, 12-6 Scan[...]

Inde x I-7 Index T oner car tridge 2-2 compar tment 2-11 installing 2-13 to 2-15 replacing 12-7 to 12-9 T oner saver setting 5-9 T ONER SUPPL Y LOW setting 14-8 T OUCH T ONE setting 3-8, 14-4 T ransfer charging roller 2-11 T ransmission repor t. See TX (T ransmission) REPOR T Tr a y multi-purpose 2-11 multi-purpose, cov er 2-2, 2-5, 2-11 suppor t 2[...]

I-8 Inde x[...]

HT1-2194-000-V.1.0 PRINTED IN CHINA XXXXXXXX[...]