Fujitsu ScanSnap Upgrade P2WW-1860-01EN Scanner manual

Upgrade User ’ s Guide P2WW-1860-01EN[...]

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i Index 1. Introduction ................................................................................. 1 1.1. System R equirement s ............................................................................ 3 2. How to Inst all .............................................................................. 4 2.1. Installing Sc anSnap Upgr ade .[...]

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1 1. Introduction Thank you for purchasing “ ScanSnap Upgrade ” product. So far ScanS nap has been goi ng through f rom fi-41 10EO X2, fi-51 10E OX and fi-51 10E OX2, applying new functions and add itional bundle software. This is an extensional pro gram for the cu stomers who purch ased ScanSnap fi-41 10EOX2 an d ScanSnap fi-51 10EOX t o reali[...]

2 How Trademarks and Product Names Are Indicated In This Manual References to operatin g systems (OS) are indicated as follows: W i n d o w s 9 8 : Mic r oso f t ® W i n d o w s ® 98 ope r a ti n g system Windows Me: Microsoft ® W indows ® Millennium Edition operating system Windows 2000: Microsoft ® W indows ® 2000 Professional operating sys[...]

3 Symbols Used In This Manual This manual uses the following symbols in expl anations in addition to warn ing indications. This symbol alerts operators to particularly i m portant information. Be sure to read this information. This symbol alerts operators to hel pful advice regar ding operation. Screen Examples in This Manual The scr een examples i[...]

4 2. How to Inst all This chapter provides how t o inst all ScanSnap Upgrade product. ● Confirm that ScanSn ap Monitor (in case of fi -41 10EO X2) or ScanSnap Manager (in case of fi-51 10EO X) is installed beforehand. ● When using Windo ws 2000 or Windows XP , log on as a user with “Administrator” privilege. 2.1. Inst alling ScanSnap Upgrad[...]

5 2. Click [Install Product] button in “ScanSnap Setup” screen. 3. “W elcome to InstallShield Wizard ” screen appears. Then click [Next] button.[...]

6 4. “License Agreement” scr een appears. Please read t he “License Agreement.” If you agree with them, click the [Y es] button. 5. In the “Choose Destinati on Location” screen, choose the installation directory and click the [Next] button. T o in stall ScanSnap in the displayed folder , click the [Next] button. Normally , there is no n[...]

7 6. Select an inst allation option among “T ypical (recommended )”, “Comp act” and “Custom” in “Setup T ype” scr een and click [Next] button. The following programs are i nst alled depend ing on the selection. ● Ty pi c a l ScanSnap Manager (or ScanSnap Monitor), ScanSnap Organizer , CardMinder, PDF Thumbnail View are installed i[...]

8 8. After the inst allation is finished, t he “InstallShield Wizard Complete” screen will be displayed. Then click the [Finish] button. T o complete the installation, you have to restart your PC. The installation is completed. Uninstalling the programs ● “ScanSnap Upgrade” is installed as a part of the functions of “ScanSnap Monitor”[...]

9 3. ScanSnap New Functions This chapter provides the det ails of new fu nctions added by the ScanSnap Upg rade. ● For the operation of the previ ous functions, refer to the manual or the oper ator’s guide attached the product. ● As this chapter explains the functions us ing t he ScanSnap fi-51 10EOX screen, the screen appeared on your comput[...]

10 Online Update “ScanSnap Icon” menu -[Help] / Can update the program to the latest version via the internet environment. 9 9 9 : A function n ewly provided by th e product. 8 : A function already impl emented. - : A function not available Other changes In case of fi-41 10EO X 2, it cannot start sc anning while the “Scan and Save Settings”[...]

11 3.2. How to setup the functions Settings of t he functions added by the update can be changed from the ScanSnap icon on the W indows task bar as before. 3.2.1. Menu Right-clicki ng the ScanSnap icon , the following menu appears. Setting... The “Scan and Save Settings” window appears. * Configures the ScanSnap settings. See 3.2.2 Carrier Shee[...]

12 3.2.2. Save and Scanning Settings When “Settings…” is selected, the following window appears... Y ou can c onfigure the save a nd scanning settings of the ScanSnap wi th the six tabs. The following describes the new setting items of each of the tabs. Descriptions on the manual use the w indows on the ScanSnap fi-51 10EO X for the explanati[...]

13 [Save] t ab Rename file af ter scanning When checked, the “Save scanned image as” window appe ars. Y ou can c hange the folder to save the scanne d files, or rename files in this screen. ● The generated file is named a utomatically as specified in [Filename format …] in advance when it is saved. If there is no need to rename, click the [[...]

14 [Scanning] t ab Clicking [Option ] button, the following window app ears. New[...]

15 Allow automatic image deskew This setting automatically detects sk ewed docum ents and corrects th em for the output data. Up t o +-5 degrees of skews can be corrected. This function judges a document ske w based o n the characters on the document. So the detection may not work properly for the following kinds of data; ● Documents on which pit[...]

16 Continue scanning af ter curre nt scanning is finished After scanni ng a batch of doc uments, a me ssage confirming whet her to continue scanning appea rs. T o continue scanning load anothe r batch of doc uments onto the scanner , and click the [ Continue scanning] button. T o finish scannin g, click the [Finish Scanning] button. At the point wh[...]

17 [File option] t ab By clicking [Option] butt on, when PDF (* .pdf) format is specified, the followi ng window ap pears. New[...]

18 Set a p assword for PDF file Y ou can set a password for a PDF file create d af ter scanning. It becom es impossible to open a password-protected file if you do not enter the password for that file. The enter password screen appears whenever the scanning is finis hed. Enter a password i n two places (one place is for confirmation) , and click th[...]

19 [Paper size] t ab [Custom...] button W ith this function, you ca n register up to five custom ized document sizes at the [Paper size:] m enu. Clicking this button disp lays the following setting window: <When adding a customized document size > 1. Click the [Add...] button. 2. The following screen appears. New[...]

20  Enter the document size : For fi-41 10EOX2 Width 55 - 210mm (2.17 - 8.26 inch) Length 90 - 360mm (3.55 - 14.17 inch)  Enter the nam e for the custom document size in [Nam e:]. B The entered name is displayed in [Paper size:]. 3. T o complete the setting, click the [OK] button. B A new customized document size is registered. 4. Click [Clos[...]

21 [Compression] t ab Enable High Compression When saving , it compresses the generated image in hi gher rate. It decreases the file size even sm aller compared to the ordinary c ompressions. ● This function compresses c haracters and ba ckgrounds on the document separ ately. So using this function on the document which mostly contains text chara[...]

22 3.3. Saving Scan Settings Y ou can save and assign names t o the current settings i n ScanSnap Monito r or ScanSnap Manage r . W ith just a click of the ScanSnap icon, you can retrieve and u se the saved settings easily . If you create different types of frequently used scan se ttings in advan ce, you can scan document easily withou t changing s[...]

23 3. When you have finished the settings, click the [Save Current Setti ng…] button. Ö The “Save as” window a ppears. 4. Enter a suit able name, and click the [OK] button. Ö The current setting with th e entered na me is created in “Current Setting”. 5. Click the [OK] button, and the “Scan and Save Settings” window closes. Ö A reg[...]

24 3.3.2. Scanning with a Saved Scan Setting 1. Click the ScanSnap icon . Ö The list of saved settings appears. (The icon of the program that starts after sca nning appears on the left of the setting name.) 2. Select the scan setting to use. Ö A check mark appears on the selected settin g. 3. Load the document on the scanner . 4. Click the [SCAN][...]

25 3.3.3. Renaming Scan Settings 1. Right-click the ScanSnap icon , and select "Settings...” . Ö The “Scan and Save Settings” window appears. 2. On [Current Setting], select the name of the setting you want to change. 3. Click the [Rename] button. Ö The [Save as] screen appears . 4. Enter a new name, and click the [OK] button.[...]

26 Y ou can also rename the setting from the “Settings M anagement” screen. Right-click the ScanSnap i con , and the “Settings Management” screen appears when you select it. Select the name you want to change, and cli ck the [Rename] button.” 3.3.4. Deleting Scan Settings 1. Right-click the ScanSnap icon , and select “Settings...” Ö [...]

27 Y ou can also delete the setting from the “Settings M anagement” screen. Right-click the ScanSnap i con , and the “Settings Management” screen appears when you select it. Select the name you want to delete, and click the [Delete] button. 4. The confirmation dialog box a ppears. Click the [Y es] button.[...]

28 3.4. Online Up date In an effort to im prove the usab ility and functionality of ScanSnap Manager/ScanSnap Monitor , program updates are carried out timely . From the ScanSnap icon m enu, you can detect automa tically wheth er t he latest program is available and update the p rogram. The latest program is released without notic e. Y ou are recom[...]

29 If the program is already updated to the late st version, the message bel low appears. Click [OK] button to close the message. 3. Click [Y es] button. Ö The progr am is download ed, and a confir mati on message to start installation appears. 4. Click the [Inst all] button. When you click the [Info] button, Internet Expl orer op ens and informat[...]

30 4. Carrier Sheet The Carrier Sheet is a sheet for loading doc ument specificall y designed for fi- 51 10EOX. The Carrier Sheet allows you to scan doc uments that cannot be scann ed as it is ; a document lar ger than A4 up to A3, B4 or 1 1 x 17 (single side) can be scanned by fo lding it in two, inserting it into the Carrier Sheet and scanning it[...]

31 4.1. Operation Flow This section describes the basic operation fl ow when scanning with the Ca rrier Sheet. 1. Insert the document in the Carrier Sheet. The loading method a nd ScanSnap Manager ’s settings differ according to the documents to be scanned. Refer to “4.3. How to Set a Document” for details. 2. Set the Carrier Sheet onto the s[...]

32 4.2. Scanning Different Document T ypes The table below summ arizes the types of documen ts that can be scanned on this scanner . Media Paper commonly used in of fices, Post card, Business card, Photograph, Clipping Weight Up to127g/m 2 (Up to 34lb), Up to 63.5g/m 2 (Up to 17lb) * In case of folding in two A3 (297x420 mm) A4 (210x297 mm) A5 (148[...]

33 4.3. Loading Document s with the Carrier Sheet This section ex plains Loading D o cuments with the Carrier Sheet. There are two scan modes, depending on the type of do cument to be scanned, in the Carrier Sheet settings. ● Create facing p ages in one image : Scans a document larger than A4 size such as A3/B4/1 1 x 17., folded it i n two, in du[...]

34 4.3.1. “Create facing p ages in one image” This mode is for scanning a docum ent large r than A4 size, such as A3/B4/1 1 x 17. When you fold a docu m ent in two and scan it in duplex, an image with the both side image jo ined together is generated. (When you scan document smaller th an A4 printed on both sides in this mode, you can also crea[...]

35 5. Set the Carrier Sheet onto the scanner . ● Place the top of the sheet with the black & white printed pat tern downwa rds, and load t he document in the direction of the arrow . ● When you load the Carrier Sheet, adjust the side guides so that it will no t skew . If you are using the Carrier Sheet for scanning, it is not possible to sc[...]

36 In the “Carrier Sheet Settings” window , w hen “A utomatic Detection” in “Output image size” is selected, the generated image size ma y be smaller than the document. (The smallest size big enough to include a ll the content s image is selected from among A3, B4 and 1 1 x 17) Example: If content printed as A4 size in the center of an [...]

37 4.3.2. “Create front and back images sep arately” This mode is for scanning documents such as photograp hs that you do not want to scratch, or clippings of information that are difficult to be loaded. 1. Right-click “ScanSnap Manager” icon on the task bar , and select “Carrier Sheet...” 2. On the “Carrier Sheet Settings” window ,[...]

38 4. Load the Carrier Sheet onto the scanner . ● Place the top of the sheet with the black & white printed pat tern downwar ds, and load the document in the direction of the arrow . ● Load th e document so th at the back sid e faces up. ● When you load the Carrier Sheet, adjust the side guides so that the document inside will not skew . [...]

39 If the following symptoms are observ ed, place a piece of white paper behind the document. ● The scanned document cannot be gen erated in a suitable size (when [Automatic Detection] is selected) ● A shadow appears on the edges of the document. ● Black lines appear around the docum ent that is clipped into a special shape. White paper[...]

40 4.4. Changing Carrier Sheet Settings The Carrier Sheet settings are configured in the “Carrier Sheet Settings” screen. “Carrier Sheet Settings” screen is found in the menu of the “ScanS nap Manager ic on” on the task bar . Right-click the icon, and when the menu appears, select “Carrier Sheet...” B “Carrier Sheet Settings” wi[...]

41 Mode Specifies the scanni ng method whe n you use the Car rier Sheet for sca nning. These are the following two modes. ● Create facing p ages in one image Scans a docum ent folded in t wo in duplex m ode and outputs an i mage of facing pa ges joining the fr ont and back images together . This mode is for scanning a docum ent larg er than A4 si[...]

42 Output Image Size Specifies an image size when generating a scanned image. Y ou can select it from the following docum ent sizes. Mode: “Create facing p ages in one image” Mode: “Create front and back images sep arately” Automatic Detection Automatic Detection A3 (297x420mm) - Carrier Sheet size (21 6x297mm) - A4 (210x297mm) - A5 (148x21[...]

43 [Add custom size] button Y ou can create up to five c ustom sizes. When you click the but ton, the followin g settings screen a ppears. <T o add custom size document s> 1. Click the [Add] button 2. The following screen appe ars.  Enter the document sizes. Y ou can set within these ranges: W idth: 50 .8 - 216 mm (2 - 8.5 in. ), Length: 5[...]

44 < T o delete custom size document s> 1. On the [Add or Remove custom sizes] screen, select the docum ent size you want to delete, and click the [Delete] button. 2. When the confirmation screen appea rs, click the [Y es] button. 3. On the [Add or Remove custom sizes] scre en, check that the document si ze is deleted, and click the [Close] b[...]

45 4.5. Cleaning Carrier Sheet While using the Carrier Sheet continuously , dirt and du st may stick onto the surface or the interior . When you use the Carrier Sheet conti nuously , please clean it regularly as that may be the cause of scanning error . 4.5.1. Cleaning method Use a dry soft cloth or a soft cloth slightly moistened w ith Cleaner F1 [...]

46 4.6. Purchasing the Carrier Sheet If the “Carrier Sheet” bundled in t his product cannot be used for scanni ng due to dam age or wear - and-tear , you can purchase just the Carrier Sheet separately . As a guideline, it is recommend e d to repl ace the Carrier Sheet every 500 scans. However , it differs according to usage c onditions. If sc r[...]

47 5. Applications included This product include s the following software. ● CardMinder V2.0 (the latest version) An application f or managing business card image data scan ned by the ScanSnap as a database using the OCR technology . ● PDF Thumbnail View An application for viewing the PDF files with thumbnail on Explorer . ● ScanSnap Organi z[...]

48 5.1.1. St art the PDF Thumbnail View PDF T humbnail V iew is disa bled as a defaul t. First, enable this function fo llowing the procedure below . 1. Click on the S tart menu and select [Programs] → [PDF Thumbnail V iew] and then [Configuration T o ol]. Ö The [PDF Thumbnail V iew Fu nction Settings] screen is displayed. 2. Select the [Enable][...]

49 3. Select [Thumbnails] from the [V iew] menu. Ö The thum bnails of the PDF fi les are display ed. ● The thumbnails of PDF files are refres hed ev ery time the folder is opened. ● Images of the PDF files are temporarily d isplayed on the upper left side of the screen when refreshing the thumbnails. ● When there is a large quantit y of PDF [...]

50 About Support Service If you have any inqu iry about this product, please cont act the nearest FUJITSU office l isted in “FUJITSU Offices list” included in this package. Since it is prac tically impossible fo r Fujitsu staf f to be aware of every detail of your daily scanning operation, please understand that our staff may sometimes be unabl[...]

ScanSnap Upgrade User ’ s Guide P2WW-1860 -01EN Date of issuance: January , 2005 Issuance responsib ility: PFU LIMITED ● The contents of this manual are subject to change without notice in the interest of product improvement. ● PFU LIMITED assumes no liability for inci dental or consequential damages arisin g from the use of this manual, and [...]