HP (Hewlett-Packard) G Series manual

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Copyright © Hewlett-Packard Company 2000 Portions Copyright © 1989-1999 Palomar Software Inc. The OfficeJet G Series includes printer driver technology licensed from Palomar Software, Inc. www.palomar.com Copyright © 1999-2000 Apple Computer, Inc. Apple, the Apple logo, Mac, Mac logo, Macintosh, and Mac OS are trademarks of Apple Computer, Inc.,[...]

Contents i HP OfficeJet G Series Contents 1 Additional setup information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Install your HP JetDirect Print Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Connect and configure the print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

ii Contents HP OfficeJet G Series Annotate documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Create links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Use links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Chapter 1Additional setup information 1 1 Additional setup information This section provides assistance in resolving installation and configuration issues, setting fax header information using the front panel, and adding and removing software. The standard installation instructions are provided in your Setup Poster, which you should retain for l[...]

2 Chapter 1Additional setup informa tion HP OfficeJet G Series Install the software To install the software 1 Double-click the HP All-in-One Install icon on the CD. After the Macintosh reboots, the All-in-One Setup Wizard runs. 2 When asked to choose a device, select TCP/IP and enter the IP number of the JetDirect box in the dialog. 3 Complete t[...]

Chapter 1Additional setup info rmation 3 HP OfficeJet G Series Enter text The following list provides tips for entering text using the front-panel keypad.  Press the keypad numbers that correspond to the letters of a name .  Press a button multiple times to see a letter first in uppercase and then in lowercase.  After the correct letter[...]

4 Chapter 1Additional setup informa tion HP OfficeJet G Series Remove and reinstall your HP OfficeJet software When you remove a program, you need to remove all files associated with that program, not just the files you see in a particular program folder. NOTE Before removing your HP OfficeJet Software, make sure to save any cover pages , fax lo[...]

Chapter 2Review your u nits front panel 5 2 Review your unit’s front panel You can perform many functions using either the front panel or the HP OfficeJet G Series software. The method you choose may depend on the function you need to perform, or it may depend on which is the most convenient. Even if you do not connect your HP OfficeJet to [...]

6 Chapter 2Review your units front panel HP OfficeJet G Series Feature Purpose E Access various scan, copy, and fax settings. F Select or save displayed entry. G Scroll through scan-copy-fax-setting options. H Stop job, or exit menu. I Start copy. J Access special copy features, such as Fit to Page, Clone, or Poster. K Select a specific Macin[...]

Chapter 3Use your HP Office Jet with a Macintosh 7 3 Use your HP OfficeJet with a Macintosh If you connect your HP OfficeJet to a Macintosh, you can work from the front panel or from the HP OfficeJet G Series software. The software offers more features and ease of use. For comprehensive information, see the fully searchable OnScreen Guide. To ac[...]

8 Chapter 3Use your HP OfficeJet with a Macintosh HP OfficeJet G Series Customize the Director You can customize the Director to display different functions. To customize the Director 1 From the Director, click Customize . The HP Director Customization dialog box appears with the General tab selected. 2 Click the Button Customization tab. Featur[...]

Chapter 3Use your HP OfficeJet with a Macintosh 9 HP OfficeJet G Series 3 Click the buttons you want to display on the Director toolbar. If you want to display all buttons, click Select All . 4 When you have selected the butt ons, click Apply . 5 Click OK to close the dialog box. Review the Toolbox The Toolbox allows you to choose and configure [...]

10 Chapter 3Use your HP OfficeJet with a Ma cintosh HP OfficeJet G Series AvMac.book Page 10 Friday, June 23, 2000 10:34 AM[...]

Chapter 4Get help 11 4 Get help This section explains where you can find information about your unit. Where can I find help? For hardware and setup information:  See the HP OfficeJet G Series Setup Poster . The Setup Poster is available in printed format in the box your unit came in.  See Additional setup information in the HP Office[...]

12 Chapter 4Get help HP OfficeJet G Series Internet help If you have Internet access, you can get help from the HP Web site at: www.hp.com/go/all-in-one This Web site also provides user forums and answers to frequently asked questions. AvMac.book Page 12 Friday, June 23, 2000 10:34 AM[...]

Chapter 5Load paper or transparency film, or load originals 13 5 Load paper or transparency film, or load originals Your unit is designed to print and copy onto a variety of transparency films and paper types, weights, and sizes. It is important, however, that you choose the right paper and make sure that it is not damaged. Your unit lets you pl[...]

14 Chapter 5L oad paper or transpare ncy film, or load originals HP OfficeJet G Series Load the input tray with letter-, legal-, or A4-size paper For best results, adjust the paper settings each time you change paper types. For more information, see Set the paper type. 1 Pull out the bottom (input) tray, and slide the paper-width and -leng[...]

Chapter 5Load paper or transparency film, or load originals 15 HP OfficeJet G Series 5 Push the input tray back in until it stops. 6 To prevent paper from possibly falling off the tray, pul l out the output-tray extender. Review tips for loading specific types of paper The following sections provide guidelines for loading certain types of paper [...]

16 Chapter 5L oad paper or transpare ncy film, or load originals HP OfficeJet G Series  HP Iron-On T-Shir t Transfers: Flatten the transfer sheet completely befor e using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until just before using.) Manually feed one sheet at a time, with the[...]

Chapter 5Load paper or transparency film, or load originals 17 HP OfficeJet G Series Continuous (banner) paper (only works with printing) Continuous, banner paper is also known as computer or z-fold paper.  Before loading banner paper, remove all other paper from the input tray, and then raise the output tray above the catch on the right side[...]

18 Chapter 5L oad paper or transpare ncy film, or load originals HP OfficeJet G Series  If you are printing multiple envelopes, remove all paper from the input tray, and then slide a stack of envelopes into the tray, with the envelope flaps up and to the left (print-side down), until they stop. Adjust the left paper guide against the envelope[...]

Chapter 5Load paper or transparency film, or load originals 19 HP OfficeJet G Series Set the paper type After you have loaded paper or film in the unit, tell it what type of paper is loaded. Change this setting whenever you change the type of paper or film. The paper types you specify for copying are independent of the paper types you specify fo[...]

20 Chapter 5L oad paper or transpare ncy film, or load originals HP OfficeJet G Series Load originals on the glass You can process any original by placing it on the glass. 1 Lift the lid, and make sure that the glass is clean. For more information, see Clean the glass in the OnScreen Guide. 2 Place the original face down on the glass with [...]

Chapter 5Load paper or transparency film, or load originals 21 HP OfficeJet G Series Process letter- or A4-size originals exclusively If you are processing only letter or A4-size originals, follow these steps. 1 Lift the lid, and make sure that the glass is clea n. For more information, see Clean the glass in the OnScreen Guide. 2 Close th[...]

22 Chapter 5L oad paper or transpare ncy film, or load originals HP OfficeJet G Series To use the ADF 1 Lift the lid, and make sure that the glass is clean. For more information, see Clean the glass in the OnScreen Guide. 2 Close the lid. 3 Place all originals in the legal-size tray with the printed side facing toward the back and with the[...]

Chapter 6Use the Wor kplace features 23 6 Use the Workplace features The HP Workplace is a centralized application in which you can perform a variety of functions relating to your new HP OfficeJet. These functions include:  Creating fax cover pages  Annotating documents  Creating and using links Access the HP Workplace You can access th[...]

24 Chapter 6Use the Workplace feature s HP OfficeJet G Series Create a fax cover page You can use the HP Workplace to create a fax cover sheet. Once created, you can send the new cover page using the Send Fax application. To create a fax cover sheet 1 Click the New Cover Page icon. Alternatively, you can select New and then Cover Page from the W[...]

Chapter 6Use the Wo rkplace features 25 HP OfficeJet G Series Create links HP Workplace allows you to set up links that associate an appli cation with a particular icon. Links allow scanned images to be sent to sent to the associated application. To create a link 1 From the Edit menu, select Preferences . The Workplace Preferences dialog box app[...]

26 Chapter 6Use the Workplace feature s HP OfficeJet G Series 4 Select the type of application that the link you are creating will invoke and then click Next . The Create Link dialog box displays a choice of specific applications in the category you have chosen. 5 From the subsections that follow, refer to the one corresponding to the type of ap[...]

Chapter 7Use the pr int features 27 7 Use the print features Most print settings are automatically handled by the program you are printing from or by HPs ColorSmart technology. You only need to change the settings manually when you change print quality, print on specific types of paper or film, or use special features, such as two-sided print[...]

28 Chapte r 7Use the print features HP OfficeJet G Series 2 From your programs File menu, select Print . A Print dialog box appears on your screen. 3 Make sure that the selected printer is HP OfficeJet Print . For more information, see Select a printer in the OnScreen Guide. If you need to change settings, select the appropriate setting[...]

Chapter 8Use the sc an features 29 8 Use the scan features To use the scan features, your HP OfficeJet and Macintosh must be connected. Scanning is the process of converting text and pictures into an electronic format for your Macintosh, and then using the converted items for professional and personal projects.  Professional uses: Scan text f[...]

30 Chapter 8Use the scan feature s HP OfficeJet G Series Begin a scan You can initiate a scan from your Macintosh or from your HP OfficeJet. The steps are different depending on whether your Macintosh and HP OfficeJet are directly connected or set up through a network and depending on whether you load the origina l in the ADF or place it on the [...]

Chapter 8Use the sca n features 31 HP OfficeJet G Series 2 In the Director, click Scan . The Scan dialog box a ppears. 3 Click the appropriate button depending on how you loaded your original document:  If you loaded your original in the ADF and want to scan all pages, go to the Send To drop-down list box and select the appropriate destinatio[...]

32 Chapter 8Use the scan feature s HP OfficeJet G Series and drag to highlight the portion of the image to be sent to the selected destination. Click Send Now ! In the Scan window, click Scan One Page if you want to continue scanning additional pages one at a time.  If you used the glass, your HP OfficeJet scans the document and the scanned i[...]

Chapter 8Use the sca n features 33 HP OfficeJet G Series  If you loaded your original in the ADF and want to scan all pages, go to the Send To list and select the appropriate destination. In the Image Type area, select the image type, and then click Scan All. Your HP OfficeJet scans the original and sends the output to the selected destinatio[...]

34 Chapter 8Use the scan feature s HP OfficeJet G Series AvMac.book Page 34 Friday, June 23, 2000 10:34 AM[...]

Chapter 9Use the copy fea tures 35 9 Use the copy features Using your HP OfficeJet, you can:  Produce high-quality color and black-and-white copies using a variety of paper types and sizes, including iron-on transfers.  Enlarge or reduce the size of the copies you make from 25% to 400% of the copys original size. (Percentages may vary b[...]

36 Chapter 9Us e the copy features HP OfficeJet G Series All copy settings selected on the front panel are reset two minutes after the unit completes the copy job unless you save the settings as the default settings. Settings that you set in the softwares Copy dialog box are reset immediately after you process the job. (Settings changed in th[...]

Chapter 10Use the fa x features 37 10 Use the fax features Using your HP OfficeJet (fax model only), you can:  Send and receive paper faxes, and send faxes from your Macintosh.  Fax documents from the automatic document feeder (ADF) or from the glass.  Send and receive color faxes. If you send a color fax and your HP OfficeJet determine[...]

38 Chapte r 10Use the fax feature s HP OfficeJet G Series Enable fax confirmation Your HP OfficeJet is set to print a report only if there is a problem with sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the front-panel display after ea ch fax. If you need printed confirma[...]

Chapter 10Use the fax features 39 HP OfficeJet G Series 3 Click the Fax tab. 4 In the Reporting and Error Correction area, select Send Fax Only from the Fax Call Report drop-down list box. 5 Click OK to apply your changes and close the dialog box. Send a fax Your HP OfficeJet lets you send a fax in a variety of configurations. These include: [...]

40 Chapte r 10Use the fax feature s HP OfficeJet G Series  To enter a regular number, dial the fax number on the keypad. Enter all the numbers you would enter if you were dialing the number from a phone.  To use an individual or group speed-dial code, press Speed Dia l and enter the code. If it is one of the first 10 speed dials, you can a[...]

Chapter 10Use the fax features 41 HP OfficeJet G Series 5 To include a cover page, select Cover Page from the drop-down list box. 6 Click the Include Cover Page checkbox and select the cover page template you want to use from the Cover Page Template drop-down list box. 7 Click Send Fax Now . Initiate the process from within a program You can fax[...]

42 Chapte r 10Use the fax feature s HP OfficeJet G Series Receive a fax Depending on how you set up your HP OfficeJet, you will either receive faxes automatically or manually. For more information, see Set the answer mode. Your HP OfficeJet is automatically set to print received faxes. If you receive a legal-size fax and your HP OfficeJet [...]

Chapter 10Use the fax features 43 HP OfficeJet G Series 4 Select Fax Receive from the drop-down list box. 5 In the Answering Mode area, select Manual . 6 After you are finished, click OK . 7 When your HP OfficeJet rings, pick up the handset of a telephone that is on the same telephone line as your HP OfficeJet. 8 If you hear fax tones, press Sta[...]

44 Chapte r 10Use the fax feature s HP OfficeJet G Series AvMac.book Page 44 Friday, June 23, 2000 10:34 AM[...]

Chapter 12Technical infor mation 49 12 Technical information For comprehensive information, see the fully searchable OnScreen Guide. To access the guide, go to the Director, click Tools, and choose View OnScreen Guide. Regulatory information The following sections describe product requirements from various regulatory a gencies. Notice to users o[...]

50 Chapter 12Tec hnical information HP OfficeJet G Series Regulatory notices The following sections are statements from various regulatory agencies. FCC statement The United States Federal Communications Commission (in 47 CFR 15.105) has specified that the following notice be brought to the attention of users of this product. Declaration of Conf[...]

Chapter 12Technical in formation 51 HP OfficeJet G Series CAUTION Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number[...]

52 Chapter 12Tec hnical information HP OfficeJet G Series Notice to users of the German telephone network The HP OfficeJet G Series products (G85, G85xi, and G95) are designed to connect only to the analogue public- switched telephone network (PSTN). Please connect the TAE N telephone connector plug, provided with the HP OfficeJet G Serie s, int[...]

Chapter 12Technical in formation 53 HP OfficeJet G Series Declaration of Conformity According to ISO/IEC Guide 22 and EN 45014 Manufacturers Name and Address: Hewlett-Packard Company, 16399 West Bernardo Drive, San Diego, CA 92127-1899, USA declares that the product Product Name: OfficeJet G55, G55xi, G85, G85xi, G95 Model Number(s): C67xxA, [...]

54 Chapter 12Tec hnical information HP OfficeJet G Series AvMac.book Page 54 Friday, June 23, 2000 10:34 AM[...]

Index 55 HP OfficeJet G Series Index A A4-size original, load in ADF 21 add programs 4 address book 43 ADF, using 22 answer mode, setting 3 AppleGuide Help 11 automatic document feeder (ADF) install legal-size tray 21 place original in 20 B banner paper, tips on loading 17 buttons, front-panel descript ion 5 C copy from ADF 20 from front panel 36 f[...]

56 Index HP OfficeJet G Series M Macintosh copy from 36 fax from 40 scan from 30, 32 N network, scan from networked unit 32 O OnScreen Guide overview 11 overview copy 35 fax 37 print 27 scan 29 P paper avoid jam 22 load 14 paper type, set 19 phone numbers, support se rvices 45 postcards, tips on loading 16 power specifications 49 print continuous ([...]

1. Cop y Setup 2. F ax Functions 3. Pr int Repor t 4. Speed-Dial Setup 5. Basic F ax Setup 7. Maintenance 6. Adv anced F ax Setup Off (default) * On Letter * A4 Legal Off On (default) * Off (default) * On Every Error (default) * Send Error Receive Error Every Fax Send Only Off 1, 2 (default) *, 3, 4, 5, or 6 Letter * A4 Legal Tone (default) * Pulse[...]

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