Kyocera FS-C2126MFP manual

f ax oPer a tioN guide fs-C2 1 26MfP[...]

[...]

i Safety Conventions in This Guide Please read the Oper ation Guide before using the facsimile. The sections of this handbook and p art s of the facsimile marked with symbols are safety warnings meant to protect the user , other individuals and surrou nding object s, an d ensure corr ect and safe usage of the facsimile. The symbols and their meanin[...]

ii <Note> Due to performance updating, information in th is O peration Guide is subject to chan ge without notice.[...]

iii Content s 1 Part Names and Func tions Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 2 Prep aration Befor[...]

iv V olume Adjus tment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9 Prohibiting F AX P rinting at S pecified Times (Unusable T ime) . . . . . . . . . . . . . . . . . . . . . . . . . 6-10 DRD Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

v Safety Information About this Operation Guide This Operation Guide cont ains informatio n on using the facsimile functions of this machine. Please read the Operation Guide before you st art using the machin e. During use, refer to the Operation Guide for your machine for informa tion regarding the sectio ns listed below . • Caution Labels • I[...]

vi General Notice Legal Notice WE SHALL HA VE NO LIABILITY FOR LOSS, WHETHE R OR P ARTIAL, OF RECEIVED DOCUME NTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE F AX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL F ACTORS SUCH AS POWER OUT AG ES; OR FOR PUREL Y ECONOMIC LOSSES OR LOST PROFITS RESUL TING FROM MISSED OPPORTUNITIES A TTR IBUT ABLE TO MISSED CA[...]

vii 6 The telephone comp any may make changes in its facilities, eq uipment, operations or procedures that could affect the operation of the equipment. If th is happens the telephone company will provide advance notice in order for you to make nece ssary modifications to maint ain uninterrupted service. 7 If trouble is experienced with this equipme[...]

viii IMPORT ANTES MESURES DE SECURITE Certaines mesures de sécurité doivent êt re prises pendant l'utilisation de ma tériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes: 1 Ne pas utiliser l'app areil près de l'ea u, p. ex., près d'une baignoire, d&[...]

ix Declarations to European Directives DECLARA TION OF CONFORMITY TO 2004/108 /EC, 2006/95/EEC, 93/68/EEC, 19 99/5/EC and 2 009/125/EC We declare under our sole responsibilit y that the product to which this decla ration relates is in conformity with the following specifications. Limits and methods of measurement fo r immunity characteristics of in[...]

x T echnical regulations fo r terminal equipment This terminal equi pment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N • DE 12R00 National AN for D • AN 05R01 AN for D, E, GR, P a nd N • DE 14R00 National AN for D • AN 06R0 0 AN for D, GR and P • [...]

xi Network Comp atib ility Declaration The manufacturer declares that the e quipment has b een designed to operat e in the public switched telephone networks (PSTN) in the following countries:  Austria  France  Liecht enstein  Slovakia  Belgium  Germany  Lithuania  Slovenia  Bulgaria  Greece  Luxembour g  Sp a i [...]

xii Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Fun ctions Explains the parts of the machine and ke ys on the operation panel. Chapter 2 - Prep aration Before Use Explains the settings required before usin g fax. Chapter 3 - F AX Operation (Basic) Explains general usage of the fax function[...]

xiii Conventions in This Guide The following conventions are use d depending on the nature of the description. Description of Operation Procedure In this Operation Guide, the cont inuo us operation of the ke ys on the message display is as follows: Convention Descriptio n Example Bold Indicates the operation panel keys or a computer screen. Press t[...]

xiv[...]

1-1 1 Part Names and Functions This chapter explains the names of parts of the fax device. For other part s, refer to the machine’ s Operation Guide . • Operation Panel......... ......................................................................................... ......... 1-2 • Machine ................ ...................................[...]

Part Names and Functions 1-2 Operation Panel For the names of keys and indicators require d when functions other than F AX are used, refer to the mach ine’ s Operation Guide . Blinks while the machine is accessing the memory . Message Display . Check what is shown here while operating the machine. Blinks during printing and transmission/reception[...]

Part Names and Functions 1-3 1 Lit when the machine's main power is on. Used to register or recall programs. Ends operation (logs out) on the Administration screen. Puts the machine to sleep or wakes it up. Cancels the printing job in progress. Resets settings and displays the basic screen. S tart s sending operations and proc essing for setti[...]

Part Names and Functions 1-4 Machine This chapter explains the na mes of part s of the fax device. For the p arts requ ired when functions other than F AX are used, refer to the machine’ s Operation Guide . IMPORTANT: Y ou cannot automatically receive a fax when the main power switch is turned of f. T o put t he machine to sleep, press the Power [...]

Part Names and Functions 1-5 1 Document Processor 7 8 9 10 6 6 Document Processor Cover Open this cover when th e original jammed in the Document Processor . 7 Original wid th guides Adjust these guides accordi ng to the or iginal width. 8 Original table S tack the sheet originals on this table. 9 Original eject tab le Read originals are ejected on[...]

Part Names and Functions 1-6[...]

2-1 2 Prep aration Before Use This chapter explains the preparation necessary before th e machine is used. • Selection of T elephone Line (Inc h version only) ........ .............................................. 2-2 • Selection of T ransmit T erminal Identification (TTI) ... ........................... ............ ........ 2-3 • Setting t[...]

Preparation Before Use 2-2 Selection of T elephone Line (Inch version only) Select the telephone line acco rding to the type you ar e contracted with. Please note tha t selecting a wrong telephone line will preven t you from sending fax. Part that is operated 1 Press the System Menu/Count er key . 2 Press the U or V key to select [F AX]. 3 Press th[...]

Preparation Before Use 2-3 2 Selection of T ransmit T erm inal Identification (TTI) The transmit terminal identi fication (TTI) is the information about t he machine (transmit terminal) to be p rinted out on the fax on th e receiving system. The inform atio n includes transmission date and time, the numbe r of transmission p ages, the L ocal F AX N[...]

Preparation Before Use 2-4 Setting the TTI information Register the name (loca l F AX name), fax number , and local F AX ID printed in the transmit term inal identification (TTI) area. By registering th e TTI data, the receiver ca n easily find out where the F AX came from. Part that is operated Local F AX Name Registration Register the local F AX [...]

Preparation Before Use 2-5 2 Local F AX Information Entry Register the local F AX information (local F AX number/ID) pr inted on in the transmit terminal identification (TTI) area. The Local F AX ID is used for tr ansmission limit purposes. (Refer to T ransmissi on Restr iction on page 6- 28 .) 1 Press the System Menu/Count er key . 2 Press the U o[...]

Preparation Before Use 2-6 Date and T ime Entry Register the date an d time of the ma ch ine’s built-in clock. Because the F AX delayed transmissi on is conducted based on the time registered here, be sure to registe r the correct date and time. IMPORTANT: Correct the time displayed on the operation p anel regular ly . T he time displayed may dev[...]

Preparation Before Use 2-7 2 NOTE: If you select a region that does not utilize summer time, the summer time setting screen will not appear . 13 Press the OK key . 14 Press the U or V key to select [On] or [O f f]. 15 Press the OK key . 16 Press the U or V key to select [Date/T ime]. 17 Press the OK key . 18 Press the Y or Z key to move the cursor [...]

3UHSDUDWLRQ%HIRUH8VH 2-8 6 Connection to PBX (Private Br anch Exchange) (Europe only) When using this machine in environment in which PBX for connection to mu ltiple phones fo r business use is installed, perform th e following PBX setting. NOTE: Before connecting this machine to PBX, it is re commended to co nt act the company t hat inst all[...]

3-1 3 F AX Operation (Basic) This chapter explains the following basic operations. • Automatic Send ......... ................ ........................................................... .............. ......... 3-2 • F AX Automatic Reception... ................................. ................................. .............. ......... 3-9 •[...]

F AX Operat ion (Basic) 3-2 Automatic Send General transmission using the numer ic keys is explained. Switching to the Send Screen Part that is operated 1 Press the FA X key . Check that the basic send screen is displayed. NOTE: Depending o n the settings, the Ad dress Book screen may appear . In this event, press Reset to display the basic screen [...]

F AX Operat ion (Basic) 3-3 3 4 Press the U or V key to se lect [ On]. 5 Press the OK key . NOTE: In d irect transmission, yo u can designate on ly one destination for one tran smission. Memory T ransmission (When originals are place d in the document processor) After or iginals placed in the d ocument processor are scanned and stored in the memory[...]

F AX Operat ion (Basic) 3-4 Placing Originals 3 Place the originals on the glass surface or in the document processor . Refer to the mach ine’s Operation Guide for pla cing originals. Dial the Receiving System 4 Enter the fax number of the r eceiving system using the numeric key s. NOTE: When you pres s the numeric keys to enter numbers, the scre[...]

F AX Operat ion (Basic) 3-5 3 On Hook Press this key to connect to th e telephone line. When the F AX number has been enter ed, the machine start s dialing to the receiving system. After pressing this ke y , you can dial the n umber of the receiving system using the nu meric keys. For det ails, refer to Manual Send on page 4-10 . Dialing methods wi[...]

F AX Operat ion (Basic) 3-6 Selecting the Resolution 5 Select the resolution suitab le for sending orig inals. •200 × 1 00 d pi (Normal): when sending originals with standa rd size characters Typical character size: 10.5 point (example: Resolution Resolution ) •200 × 200 dpi (Fine): wh en sending originals wi th relatively small characters an[...]

F AX Operat ion (Basic) 3-7 3 IMPORTANT: •If you select a high resolution, the image becomes clearer . However , the higher the resolution is, the longer th e send time is. •When you send originals at a resoluti on of 200 × 400 d pi (Super Fine) or higher , the fax machine on the receiving system needs to be capable of receiving the originals [...]

F AX Operat ion (Basic) 3-8 Send St art 7 Press the Start key . Tra nsmission begins. NOTE: When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the Start key . For details, refer to Confirmation Screen of Desti nations on page 5-13 . Checking the Send S t atus 1 Press the St atus/Job [...]

F AX Operat ion (Basic) 3-9 3 F AX Automatic Reception When using this machine as a F AX-dedicated machine that does not receive tele phone calls, set the machine to F AX-dedicated reception. No special operation is required when receiving faxes. NOTE: When you are receiving DRD service from a telep hone compan y , cha nge the reception method to [[...]

F AX Operat ion (Basic) 3-10 6 Press the U or V key to s elect [RX Setting s]. 7 Press the OK key . 8 Press the U or V key to select [Auto( Normal)]. 9 Press the OK key . Reception S t art s 1 When a fax has been sent to yo u, the machine rings the registered nu mber of times, and then start s receiving the fax. After receptio n has star ted, the P[...]

F AX Operat ion (Basic) 3-1 1 3 Memory Reception When the machine cannot print a fax due to paper running out or a p aper jams, it temporarily sto res originals that have been sent in the image memory . When the machine returns to th e printa ble state, printing star ts. During memory reception, F AX Reception Printing Jobs are displayed on Printin[...]

F AX Operat ion (Basic) 3-12 Cancelling Communication The method for cancelling communication with this machine differs dependin g on the transmission method (memory transmission or direct transmission) and communication fo rm. Methods of cancelling in various cases are explained here. Cancelling Memory T ransmission (w hile originals are being sca[...]

F AX Operat ion (Basic) 3-13 3 Cancelling and Sending Delayed T ransmissions (Queued) T o cancel delayed transmissions that are queued, or to send delayed transmissions imm ediately rather than waiting for the specified ti me, use the procedure below . 1 Press the S t atus/Job Ca ncel key . 2 Press the U or V key to select [Sched uled Job]. 3 Press[...]

F AX Operat ion (Basic) 3-14 4 Press [Line Of f] (t he Lef t Sele ct key). 5 Press [Y es] (t he Lef t Select key). This disconnects the line in communication. Cancelling Polling T ransmissions T o c ancel a polling transmission, de lete the polling transmission origin al saved in the polling box. For information on how to delete the saved original,[...]

F AX Operat ion (Basic) 3-15 3 Using the Address Book Y ou can select the F AX destination from the Address Book. Part that is operated Registering a New Destination Y ou can register new destinations to the Address Book. There are two regi stration methods - contact registration; and, group re gistration for regist ering several co ntact registr a[...]

F AX Operat ion (Basic) 3-16 7 Press the U or V key to select [Add Address]. 8 Press the OK key . 9 Press the U or V key to select [Contact]. 10 Press the OK key . 11 Press the Y or Z key to select [Address Number]. 12 Press [Edit] (the Right Sel ect key). 13 Use the numeric keys to enter a ny address number between 001 and 120. NOTE: An address nu[...]

F AX Operat ion (Basic) 3-17 3 19 Press the Y or Z key to select [F AX Number]. 20 Press [Edit] (the Right Sel ect key). 21 Use the numeric keys to en ter the destination F AX number . Up to 32 digits can be entered. NOTE: For details on character entry , refer to Specifications (Fax function) on Appendix- 6 . Address Recall/Pause Pressing this key[...]

F AX Operat ion (Basic) 3-18 28 Use the Y or Z key to select [Encrypted TX]. If you do not use Encrypted TX, proceed to step 38. 29 Press [C hange] (the Right Select key). 30 Press the U or V key to select [On]. 31 Press the OK key . 32 Press the U or V key to select the desired encryption key number . 33 Press the OK key . NOTE: Register the encr [...]

F AX Operat ion (Basic) 3-19 3 38 Use the Y or Z key to select [TX S tart S peed] or [ECM] and change settings as necessa ry , and then press the OK key . 39 Use the Y or Z key to chec k if each it em was entered correctly . 40 Press the OK key . 41 Press the OK key again. 42 Use the Y or Z key to check if the destination was set correctly . 43 Pre[...]

F AX Operat ion (Basic) 3-20 4 Press the U or V key to s elect [ Address Book ]. 5 Press the OK key . 6 Press [Menu] (t he Right Select key). 7 Press the U or V key to select [Add Address]. 8 Press the OK key . 9 Press the U or V key to select [Group]. 10 Press the OK key . 11 Press the Y or Z key to select [Address Number]. 12 Press [Edit] (the Ri[...]

F AX Operat ion (Basic) 3-21 3 15 Press the Y or Z key to select [Group Name]. 16 Press [Edit] (the Right Sel ect key). 17 Use the numeric keys to enter the grou p name to be displayed in the Address Book. Up to 32 characters can be entered. NOTE: For details on character entry , refer to Specifications (Fax function) on Appendix- 6 . 18 Press the [...]

F AX Operat ion (Basic) 3-22 28 Press the OK key . 29 T o add more destinations, repeat steps 21 to 28. 30 Press the Back key . 31 Use the Y or Z key to check if the group was set correctly . 32 Press the OK key . T he group is added to the Address Book.[...]

F AX Operat ion (Basic) 3-23 3 Selecting a Destinatio n from the Address Book Select a destination registered in the Addre ss Book. 1 In the basic screen for sending, press the Address Book key . 2 Press the U or V key to s elect [ Address Book ]. 3 Press the OK key . 4 Press the U or V key to select the desired destination. 5 Press the OK key . Th[...]

F AX Operat ion (Basic) 3-24 7 Use the numeric keys to enter the destination name for which you want to search. NOTE: For details on character entry , refer to Specifications (Fax function) on Appendix- 6 . 8 Press the OK key . The search result appears. Changing/Deleting Regi stration Content s Y ou can change or dele te the conten ts of destinati[...]

F AX Operat ion (Basic) 3-25 3 When deleting t he destination of a cont act registration or group 1 Press the U or V key to se lect [D elete]. 2 Press the OK key . 3 Press [Y es] (the Lef t Select key). This deletes the selected destination or group. 9 Press the OK key . 10 Press [Y es] (the Lef t Select key). The change or deletion of the registra[...]

F AX Operat ion (Basic) 3-26 Using One-touch Keys With One-touch keys on the operation pan el, you can invoke the Address Boo k. Part that is operated Registering a New One-touch Key Y ou can register the destination (c ontact or gro up) in the Address Book to a One-touch key . Up to 2 2 destinations can be regi stered. 1 Press the One-touch key th[...]

F AX Operat ion (Basic) 3-27 3 Selecting a Destinatio n by One-touch Key In the destination entr y screen, press the One-touch key where the destination is registered. When recalling from One-touch keys 12 to 22, press the Shif t Lock key to turn on the lamp next to the keys, and then press the One -touch key where the destination is registered .[...]

F AX Operat ion (Basic) 3-28 Changing/Deleting Regi stration Content s Y ou can change the destination registered to a One- touch key to another destination, or delete the registration contents of the One-touch key . NOTE: When changing the destina tion information in the Address Bo ok, the information registered to the One-touch key is updated . 1[...]

F AX Operat ion (Basic) 3-29 3 Dialing the Same Recei ving System (Redial) Redial is a function allowing you to dial th e last entered number once again. Automatic Redial This function automatically redials a r eceiving syste m that does not respond when you try to send fax. No particular settin g is required for automatic re di al. Because the mac[...]

F AX Operat ion (Basic) 3-30[...]

4-1 4 F AX Operation (Advanced) This chapter explains the me thod to effectively use F AX. • Delayed T ransmission ........... ............................................................... .............. ......... 4-2 • Broadcast T ransmission ................. ................ .................................................. ........... 4-[...]

F AX Operation (Adva nced) 4-2 Delayed T ransmission When you have set a transmission start time, this function a utomatically sends originals at the preset tim e. Y ou can use delayed transmission together with the broadcast transmissio n function, etc. The method for sending originals to one destinatio n after setting the start time is explained [...]

F AX Operation (Adva nced) 4-3 4 7 Press the OK key . 8 Press the Y or Z key to move the cursor position, and enter hour s and minutes. 9 Press the OK key . 10 Set the destination, and press the St ar t key . Originals are scanned, and tr ansmission begins at the preset time . NOTE: When On is selected in Destination Check before Send , a destinati[...]

F AX Operation (Adva nced) 4-4 Broadcast T r ansmission This function allows you to send the same originals to several destinatio ns in one op eration. The machine stor es (memorizes) originals to send in memory temporarily , and automatically repea ts dia ling and tran smission to the set destination afterwar ds. NOTE: Y ou can send originals to u[...]

F AX Operation (Adva nced) 4-5 4 NOTE: For details of the Addr ess Book, refer to Using the Address Book on p age 3-15 . For det ails of One- touch keys, refer to Using One-touch Keys on p age 3- 26 . Y ou can select destinations using a combination of direct entry , the Address Book and One-touch keys. 4 After selecting all the destinations, press[...]

F AX Operation (Adva nced) 4-6 St andby T ransmission During a communication, you can sca n originals and schedule a ne xt transmission. When the first communication is completed, the ma chine automatically star ts the sched uled next transmission. When using standby tr ansmission, you do not ne ed to wait when a communication has prolonged due to [...]

F AX Operation (Adva nced) 4-7 4 Interrupt Send During communication, when you scan originals by select ing direct tra nsmission, you can use interrupt send. Even when the communication is prolon ged due to br oadcast transmission or a next tr ansmission being scheduled, the ma chine will first send orig inals for which interrupt send has been set.[...]

F AX Operation (Adva nced) 4-8 Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number com mon to several destinatio ns. By setting a toll free number and an area code to a chain number , you do not need to ente r such numbers for each transmission. NOTE: [...]

F AX Operation (Adva nced) 4-9 4 NOTE: If extended address book is not registered, Address Book Selection scree n is not displayed. The list of destinations appe ars. 3 Press the U or V key to se lect the d esired destination. 4 Press the OK key . ’212’ is automatically added to the destination. Select fax number from One-to uch key Select the [...]

F AX Operation (Adva nced) 4-10 Manual Send This method allows you to send or iginals by pressing the Start key after confirming tha t the telephone line h as connected to the receiving system. Con necting a telephone set (commercially av ailable produc t) to this machine enables you to talk with the person at the receiving system before send ing o[...]

F AX Operation (Adva nced) 4-1 1 4 When you hear a voice from the receiving system The telephone line has conn ected to the telephone of the receiving system. When the conversation is over , follo w step s 1 to 3 above. 4 When sending st arts ( when the Processing indicator on the operation p anel st arts blinking), return the handset to it s origi[...]

F AX Operation (Adva nced) 4-12 Manual Reception This method allows you to re ceive faxes by operating this machin e after co nfirming that the telephon e line has connected to the sending system. Co nnecting a telephone set (commercially available product) to th is machine enables you to receive originals af ter talkin g to the person at the sendi[...]

F AX Operation (Adva nced) 4-13 4 2 Lift the hand set of the telephone. 3 Check if the telephone line has connected to th e fax of the sending system. When you hear the fax tone The sending system is on fax. 1 Press the St atus/Job Cancel key . 2 Press the On Hook key . 3 Press [ManualRX] (the Lef t Select key). Reception will start. NOTE: When usi[...]

F AX Operation (Adva nced) 4-14 Remote Switch Function Y ou can start fax receptio n by operation fr om the connec ted telephone set. Th is function is convenient for using this machine and a telephone se t (commercially available product) in combin ation installed at places distant from each other . T o start fax reception by operation fr om the c[...]

F AX Operation (Adva nced) 4-15 4 Using the Remote Switch Dial T o start fax reception by operation fr om the conne cted telephone se t, use the following operation. 1 The connected telephon e set makes a ringing tone. 2 Lift the hand set of the telephone. 3 When you hear the fax tone from the ha ndset, enter the two-digit remote switch dial number[...]

F AX Operation (Adva nced) 4-16 Printing/Forwarding Received Docu ment s (Memory Forwardin g) When you have received a fax, you can forward the rece ived image to other fax mach ines and computers, or print the image. Part that is operated T ype of Forwarding Destinati on and Forwarding Requirements Only one forwarding destination can be specified.[...]

F AX Operation (Adva nced) 4-17 4 5 Press the OK key . 6 Press the U or V key to select [ Forward Se ttings]. 7 Press the OK key . 8 Press the U or V key to select [Forwarding]. 9 Press the OK key . 10 Press the U or V key to select [On] or [O f f]. 11 Press the OK key . Registering Forwarding Destination Use the procedure below to re gister a forw[...]

F AX Operation (Adva nced) 4-18 8 Press the U or V key t o select [Forward Dest.]. 9 Press the OK key . 10 Press the U or V key to select [Register]. 11 Press the OK key . 12 Selecting Forwarding Destinat ion from Address Book 1 Press the U or V key to se lect [A ddress Book]. 2 Press the OK key . 3 Press the U or V key to se lect [A ddress Book] o[...]

F AX Operation (Adva nced) 4-19 4 NOTE: For de t ails on charac ter entry , refer to Specifications (Fax function) on Appendix-6 . If you select [Folder(SMB) ] or [Folder(FTP)], enter the host name, path, lo gin us er name, login password and encryption method o f the forwarding destination. 13 Press the OK key . Changing and De leting Registration[...]

F AX Operation (Adva nced) 4-20 12 Press the OK key again. 13 Changing Forwarding Destination 1 Press the U or V key to se lect [E dit]. 2 Press the OK key . 3 Change the forwarding destination. 4 Press the OK key . The fo rwarding destination is changed. Deleting Forward ing Destination 1 Press the U or V key to se lect [D elete]. 2 Press the OK k[...]

F AX Operation (Adva nced) 4-21 4 10 Press the U or V ke y to select [Al l day] or [Pre set Ti me ] . 11 Press the OK key . Procee d to the next step if you selected [Preset Ti me] in step 10. 12 Press the Y or Z key to move the cursor position, and enter the hours a nd minutes of the start time. 13 Press the OK key . 14 Press the Y or Z key to mov[...]

F AX Operation (Adva nced) 4-22 8 Press the U or V key to select [File Format]. 9 Press the OK key . 10 Press the U or V key to select [P DF], [TIFF] or [XPS]. 11 Press [Det ail] (the Right Select key). 12 Press the U or V key to select [Off], [PDF/A-1a] or [PDF/A-1b] . 13 Press the OK key . E-mail Subject Add. Info Setting S pec ify whether any in[...]

F AX Operation (Adva nced) 4-23 4 10 Press the U or V key to select [Off], [Sender Name] or [Sen der F AX/Add.]. 11 Press the OK key . FTP Encrypted TX Setting S pecify whether to use FTP encryp tion when you se nd dat a. 1 Press the System Menu/Count er key . 2 Press the U or V key to select [F AX]. 3 Press the OK key . 4 Press the U or V key to s[...]

F AX Operation (Adva nced) 4-24 6 Press the U or V key to select [ Forward Se ttings]. 7 Press the OK key . 8 Press the U or V key to s elect [ Print]. 9 Press the OK key . 10 Press the U or V key to select [On] or [O f f]. 11 Press the OK key . File Name Registration Y ou can set the file name to be created when forward ing. Y ou can append infor [...]

F AX Operation (Adva nced) 4-25 4 8 Press the U or V key to select [File Name Entry]. 9 Press the OK key . 10 Use the numeric keys to enter th e document name. Up to 32 characte rs ca n be entered. NOTE: For details on character entry , refer to Specifications (Fax function) on Appendix- 6 . Please note that wh en you have n ot add any additio nal [...]

F AX Operation (Adva nced) 4-26 Settings for Memory Forwarding from COMMAND CENTER (Forward) Y ou can use COMMAND CENTER on a co mputer connected to the network to specif y the memory fo rwarding settings on this machine. Refer to th e machine’s Operation Guide for information on the network settings. Accessing COMMAND CENTER 1 Open the web brows[...]

F AX Operation (Adva nced) 4-27 4 Forward Sett ings F AX > Common > Forward > General S pecify the forward settings. The settings available on the For ward page are shown b elow . Item Description On All received faxes are forwarde d. Off Faxes are not forwarded. Activating T ime Setting S pecifies whether a time is specified. Activating T[...]

F AX Operation (Adva nced) 4-28 After completing the settings, click Submit to save the settings. Print Settings F AX > Common > Forward > Print Use this page to sp ecify the print settings. The settings a vailable on the Prin t p age are show n below . After completing the settings, click Submit to save the settings. Print T o print the f[...]

F AX Operation (Adva nced) 4-29 4 Forwarding Se ttings F AX > Common > Forward > Forward Use this page to select forwarding dest inations. The settings available on the For ward page are shown b elow . Item Description File Format Choose either PDF or TIFF as the file format used for sto ring forwarded files. FTP Encrypted TX T urn On to e[...]

F AX Operation (Adva nced) 4-30 After completing the settings, click Submit to save the settings. Editing Destinations F AX > Common > Forward > Forward > Edit Use this page to edit destinatio ns. The settings available on the For ward - Edit page ar e shown below . Forward Destination Settings Displays the registered destina tions. Cli[...]

F AX Operation (Adva nced) 4-31 4 If you selected E-mail as the destination type, specify the settings below . •E - m a i l If you selected SMB or FTP as the destination type, specify the settings below . •H o s t N a m e • Port number •P a t h • Login User Name • Login Password If you selected FA X as the de stination type, specify the[...]

F AX Operation (Adva nced) 4-32 Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and r eceived with sub addresses and passwords att ached in conformance with the IT U-T (International T elecommunication Union) recommendations. Sub addr esses enable commu nicati on modes with th ird[...]

F AX Operation (Adva nced) 4-33 4 NOTE: When a sub add ress has been regist ered to the destination of the Addr ess Book, you can use the destination . When a sub addre ss-registered destination in the Address Book is used for a One- touch key , you can also use the One-touch key . In this case, go to step 10. 3 Use the numeric keys to enter the fa[...]

F AX Operation (Adva nced) 4-34 and press the OK key . For detail s, refer to Destination confirmation screen before transmission in the Operation Guide for the machine. 10 Press the Start key . Tra nsmission begins. NOTE: When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the Start [...]

F AX Operation (Adva nced) 4-35 4 Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received origin als on the machine to which the F AX System is to be installed. Usin g sub address recep tio n function, you can store received orig i nals in a personal Sub Address Box. Registering a Sub Address Box Up to 20 Sub Addres[...]

F AX Operation (Adva nced) 4-36 Changing Sub Address Box 1 Follow steps 1 to 4 of Registering a Sub Address Box on pag e 4-35 . 2 Select the box to be changed, and pre ss the OK key . 3 Press the Y or Z key to move the item to be changed, and pre ss [Edit] or [Cha nge] (the Righ t Select key). 4 Use the numeric keys to edit the item. Repeat the ste[...]

F AX Operation (Adva nced) 4-37 4 3 Press [Menu] (t he Right Select key). 4 Press the U or V key to select [Delete]. 5 When the deletion confirmatio n screen appears, press [Y es] (the Lef t Select key). Printing Originals from a Sub Address Box T o pr int the originals that have been se nt to a Sub Address Box, use the following opera tion. 1 Pres[...]

F AX Operation (Adva nced) 4-38 3 Press the OK key . 4 Use the numeric keys to enter the de sired original for which you want to sear ch. NOTE: For de t ails on charac ter entry , refer to Specifications (Fax function) on Appendix-6 . 5 Select the docu ment from the list. T o select the document, follow the step 6. NOTE: From a Su b Address Box, on[...]

F AX Operation (Adva nced) 4-39 4 Deleting Originals from a Sub Address Box Use the procedure below to dele te an original that you have forwarded to a Sub Address Box. 1 Follow steps 1 to 7 in Printing Originals from a Sub Address Box on p age 4-37 . 2 Press the U or V key to select [Delete], and press the OK key . 3 When the deletion confirmatio [...]

F AX Operation (Adva nced) 4-40 Printing a Sub A ddress Box List Y ou can print the Sub Address Box list in which the lis t of Box No.’s and Box names of the registe red Sub Address Boxe s are described. W hen there are origina ls in the Sub Address Boxes, the number of p ages is displayed. NOTE: The list can be printed when user login has been e[...]

F AX Operation (Adva nced) 4-41 4 Program Dial Y ou can register transmission requirement s such as the other p arty to which you send originals and transmission time as a program. Af ter registratio n, you can recall transmi ssion requirement s only by pressing the program number . Also, y ou can assign names to pr ograms to make recalling program[...]

F AX Operation (Adva nced) 4-42 NOTE: When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the Start key . For details, refer to Confirmation Screen of Desti nations on page 5-13 .[...]

F AX Operation (Adva nced) 4-43 4 Polling Communication Polling communication is a communicatio n mode in which the transmission of originals on th e sending machine is controlled by the receiving machine. This allows the receiving machine to t ailor the receptio n of originals to its own circumstances. This ma chine supports both polling tran smis[...]

F AX Operation (Adva nced) 4-44 3 Press the OK key . 4 Press the U or V key to select [Polling Box]. 5 Press the OK key . 6 Press the U or V key to select [OverwriteSetting]. 7 Press the OK key . 8 Press the U or V key to select [Allowed] or [Not Allowed]. 9 Press the OK key . Using Polling T ransmission 1 Press the Document Box key . 2 Place the o[...]

F AX Operation (Adva nced) 4-45 4 9 Press the Star t key . The originals are sca nned and stored in the Polling box. File Name Entry Allows you to rename the files created from scanned originals. Y ou can also use this function to add the job number and/or date. Job Finish Notice Sends a notice by an e-mail wh en a transmission is complete. Density[...]

F AX Operation (Adva nced) 4-46 Polling Reception This function automatically trigger s transmission of orig inals stored on the sendin g machine when the receiving machine dials the send ing machine’s num ber . If multiple cont act s are specified, they are dialed in sequence and originals ar e received from each contact. NOTE: By setting a grou[...]

F AX Operation (Adva nced) 4-47 4 Using Polling Reception NOTE: When the other p arty is using sub addresses, refer to Using Polling Reception with Sub Addresses below . 1 Press the FA X key . 2 Press the Function Menu key . 3 Press the U or V key to select [F AX RX Polling]. 4 Press the OK key . 5 Press the U or V key to select [On]. 6 Press the O[...]

F AX Operation (Adva nced) 4-48 Using Polling Reception with Sub Address es For polling reception, enter the sub addre ss (on this ma chine, sub address and sub ad dress pa ssword) set at the sending machine. This communication is still possible when the ot her party is using a third-p arty machine provided it is equipped with the sa me type of sub[...]

F AX Operation (Adva nced) 4-49 4 5 Press [Select] (the Right Select key). The selected original is indicated by a ch eckmark. T o cancel the selection, press [Se lect] (the Right Select key) again. 6 Selecting T w o or More Originals Repeat steps 4 to 5. Selecting/Cancelli ng All Originals 1 Press [Me nu] (the Lef t Select key). 2 Press the U or V[...]

F AX Operation (Adva nced) 4-50 Checking Det ails and Renaming Files Use this procedure to check the det ails of an original stored in a Po lling box. Y ou can also use this procedure to rename files. 1 Follow steps 1 to 4 in Printing from a Polling Box on page 4- 48 . 2 Press [Menu] (t he Lef t Select key). 3 Press the U or V key to select [Detail[...]

F AX Operation (Adva nced) 4-51 4 Account Management Account management is user mana ge ment that specifies the users who can use the machine and job accounting that controls the us age per account. In user acco unting, up to 21 users can be managed usin g Login User Name and Login Password . In job accounting, t he st a tus of fax use per account [...]

F AX Operation (Adva nced) 4-52 Communication modes subject to jo b accounting • Normal transmission • Delayed transmission • Broadca st transm ission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception • Network F AX transmission • T ransmissi[...]

F AX Operation (Adva nced) 4-53 4 Logging in when User Accounting has been Enabled When user accounting has been enabled, you nee d to enter a Login User Name and L ogin Password to use the machine. 1 If the screen below appe ars during the operation s, perform the following logi n operations. 2 Press the U or V key to select [Login User Name]. 3 P[...]

F AX Operation (Adva nced) 4-54 Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when usin g the machine. NOTE: When both user accounting and jo b accounting have been ena bled, the screen for entering a Login User Name and Log in Password is displayed. 1 Use the numeric keys to e[...]

F AX Operation (Adva nced) 4-55 4 Other Convenient Functions Functions that are con venient when sending fax are introd uced her e. For usage of each function, refer to th e machine’ s Operation Guide . Original Size Selection Select the size of originals to be sca nned. Be sure to select the original’ s size when using custom size original s. [...]

F AX Operation (Adva nced) 4-56 Continuous Scan When you cannot place multi-pa ge originals into the doc ument processor at one time, the multi-p age originals can be scanned in batches and sent as one job. In this method, or iginals are scanned u ntil you press [END Scan] (the Right Select key). Job Finish Notice This function is used to inform wh[...]

5-1 5 Checking T ransmission Result s and Registration S t atus This chapter explains how to check fax transmissi on results and functional registration st atus. • V arious T ools for Checking Transmission Resu lt s and Registration S tatus ................. 5-2 • Checking F AX Job History ..... .................................................[...]

Checking T ransmission Results and Registration S tatus 5-2 V arious T ools for Checking T ransm ission Result s and Registration Statu s Check the fax transmission re sults and registration status using the following tools. T ool Display Location Content s to Check Timing of Check Reference Page F AX job history check Display History of latest 16 [...]

Checking T ransmission Results and Registration S tatus 5-3 5 Checking F AX Job History Display the history of the latest 16 each of send and receipt result s on the display for checking. NOTE: Even when job accoun ting is enabled, 16 each of send an d receipt result s are displayed regardless of the account ID. For details of the job history check[...]

Checking T ransmission Results and Registration S tatus 5-4 User Name User name Blank if no inform ation is available Page and Copy Number of pages in the printing page and co pies Original Pages Number of pa ges in the original Color/B & W Color mode used during scanning Sender Info. T ransmission information Destination Recipient The number o[...]

Checking T ransmission Results and Registration S tatus 5-5 5 Printing Administrative Report s Y ou can print various administrative r eports to check the re su lts of fax transmission or th e status of the functional setup. Part that is operated Send Result Report s Each time you send a fax, you can print a r eport to confi rm whether the fax wa s[...]

Checking T ransmission Results and Registration S tatus 5-6 10 Press the U or V key to select [Off] (not to print), [On] (to p rint) or [Error Only ]. 11 Press the OK key . Procee d to the next step if you selected [Er ror Only] or [On] in s tep 10. 12 Press the U or V key to select [On] or [Off] for attach ment of the transmitted image. F AX RX Re[...]

Checking T ransmission Results and Registration S tatus 5-7 5 6 Press the U or V key to select [F AX RX Result]. 7 Press the OK key . 8 Press the U or V key to select [Off] (not to print), [On] (to p rint) or [Error/SubAdd ress]. 9 Press the OK key . Report for Job Canceled before Sending Print a send result repo rt when the job is canceled before [...]

Checking T ransmission Results and Registration S tatus 5-8 7 Press the OK key . 8 Press the U or V key to select [CancelBeforeSend]. 9 Press the OK key . 10 Press the U or V key to select [Off] (not to print) or [On] (to print). 11 Press the OK key . Activity Report Activity report s are report s of both the sent faxe s and t he received faxes. Ea[...]

Checking T ransmission Results and Registration S tatus 5-9 5 Automatic Printout An activity report is printed out automatica lly af ter every 50 faxes sent or received. 1 Press the System Menu/Count er key . 2 Press the U or V key to select [Report]. 3 Press the OK key . 4 Press the U or V key to select [Admin Rpt Set.]. 5 Press the OK key . 6 Pre[...]

Checking T ransmission Results and Registration S tatus 5-10 St atus Page A status p age provides informatio n on a number of user setup s. F AX-related information includes the Lo cal F AX Number , Local F AX Name, fax line setting, etc. Y ou can print it out as necessary . 1 Press the System Menu/Count er key . 2 Press the U or V key to select [R[...]

Checking T ransmission Results and Registration S tatus 5-1 1 5 Reporting F AX Receipt Result by E-mail Fax receipt can also be notified by e-mail instea d of checking the receip t result report. NOTE: This setting is displayed when the F AX RX Result Report setting is [On] or [Error/SubAddress]. For details, refer t o F AX RX Result Reports on pa [...]

Checking T ransmission Results and Registration S tatus 5-12 Entering Destination Directly 1 Press the U or V key to se lect [A ddress Entry]. 2 Press the OK key . 3 Use the numeric keys to enter the ad dress you want to register as the report destina tion. Up to 128 digits can be entered. NOTE: For de t ails on charac ter entry , refer to Characte[...]

Checking T ransmission Results and Registration S tatus 5-13 5 Confirmation Screen of Destinations When selecting On for Destin ation Check before Send , the confirm ation screen of destinations appears af ter pressing the Start key . For det ails, refer to Destination confirmation screen before transmission in the Operation Guide for the machine. [...]

Checking T ransmission Results and Registration S tatus 5-14[...]

6-1 6 Setup and Registration This chapter explains how to perform various setups and registrations. • F AX/TEL Auto Switch Reception ... ................. ............................................................. 6-2 • F AX/Answering Machine Auto Switch Reception .. ............................................. ......... 6-4 • F AX Countr[...]

Setup and R egistration 6-2 F AX/TEL Auto Switch Reception This receptio n method is conven ient when using both te lephone and fax o n a single telephone line. When fax originals have been sent, the machi ne automatically receives them, and when the other party is calling from a telephone, the machine make s a ringing tone urgi ng the user to resp[...]

Setup and R egistration 6-3 6 Prep aration: Refer to Receiving Mode on p age 6-17 to select [Auto (F AX/TEL)]. 1 The connected telephon e set makes a ringing tone. Note that if [0] ( zero) is set as the number of rings (for F AX/TEL Auto Switch), the connected telephone does not ring. NOTE: Y ou can change the number of times the ringing tone rings[...]

Setup and R egistration 6-4 F AX/Answering Machine Au to Switch Reception This method is convenient when using both the answerin g ma chine and fax. When fax or iginals have been sent, the machine receives them automa tically , and when the call is from a telephone, the machine follows the functions of the connec ted an swering machine. Therefore, [...]

Setup and R egistration 6-5 6 Prep aration: Refer to Receiving Mode on p age 6-17 to select [Auto (T AD)]. 1 The connected telephon e set makes ringing tone the set number of times. NOTE: If you lif t the hand set while the teleph one set is still making the ringing tone, the machine enters a status the same as man ual reception. (Refer to Manual R[...]

Setup and R egistration 6-6 F AX Country Code T o use this menu , consult your dealer or service represent ative.[...]

Setup and R egistration 6-7 6 Basic Operation Procedure T o configure settings, follow the procedure below to move to ea ch setting screen from the opera tion panel. Part that is operated T o set V olume Adjustment (pag e 6-9 ), Unusable Time (page 6-10 ), or the casse tte for pr inting received faxes (page 6-14 ) 1 Press the System Menu/Count er k[...]

Setup and R egistration 6-8 If user ma nagement or accoun t management is enabled, the login screen will appear . For the login procedure, refer to Accou nt Management on page 4- 51 . 2 Press the U or V key to select [Fax]. 3 Press the OK key . 4 Press the U or V key to s elect [T ransmission], [Reception], [TX /RX Restrict.] or [TX/RX Common ]. Co[...]

Setup and R egistration 6-9 6 V olume Adjustment Adjust the volume of the speaker and monitor . Spea ker V olume: V olume of the built-in speaker when the line is connected by pressing the On Hook key . Monitor V olume: V olume of the built-in speaker when the line is connected without pressing the On Hook key such as in memory transmission. Part t[...]

Setup and R egistration 6-10 Prohibiting F AX Printing at Sp ecified T imes (Unusable T ime) This feature sets a time period during wh ich the machine will not print received faxes. Faxes received during this Unusable T ime a re printed wh en the setting is unlo cked. IMPORTANT: When Unusable T ime is set, in addition to F AX printing, al l other o[...]

Setup and R egistration 6-1 1 6 DRD Reception This reception mode utilizes the Distinctive Ring Pattern service ava ilable through some te lephone comp anies. With this service, you can use two or more fax numb er s on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a dif f erent fax[...]

Setup and R egistration 6-12 2 The machine will then ring using the predetermined ring p attern. When the call is from a telephone Lift the ha ndset and spea k with th e other party . When the conversation is over , fax reception can be initiated manually . When the call is from a fax Once the ringing tone stop s, fax reception will start automatic[...]

Setup and R egistration 6-13 6 Retry T imes The number of retry times can be change d automatically . NOTE: Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-29 . 1 Refer to Basic Oper ation Procedure on page 6-7 . 2 Press the U or V key to select [Retry T imes]. 3 Press the OK key[...]

Setup and R egistration 6-14 Media T ype for Print Output S pecify the p aper type to be used for print output of the rece ived fax. Part that is operated 1 Refer to Basic Oper ation Procedure on page 6-7 . 2 Press the U or V key to select [F AX Media T ype]. 3 Press the OK key . 4 Press the U or V key to select the desired p aper type. If you do n[...]

Setup and R egistration 6-15 6 NOTE: [Cassette 2 Set.] and [Cassette 3 Set.] ar e shown when the optional p aper feeder is inst alled. 5 Press the OK key . 6 Press the U or V key to selec t [Cassett e 1 Size], [Cassette 2 Size] or [Cassette 3 Size]. 7 Press the OK key . 8 Press the U or V key to select the desired p aper size. 9 Press the OK key . [...]

Setup and R egistration 6-16 Rings Y ou can change the number of times to let the phone ring before answering a call as needed. The numbe r of ringing times can be changed ind ependently for each receiving mode of Auto (Normal), Auto (T AD) and Auto (F AX/TEL). NOTE: The number of ringing times can be set to between 1 and 15 times for Rings (Normal[...]

Setup and R egistration 6-17 6 Receiving Mode The following five receiving modes ar e available. • F AX Automatic Reception [Auto (Normal)] • F AX/TEL Auto Switch Reception [Auto (F AX/TEL)] ( Refer to page 6-4 .) • F AX/Answering Machine Auto Switch Reception [Auto (T AD)] ( Refer to p age 6-4 .) • DRD Recep tion [Auto (DRD)] ( Refer to p [...]

Setup and R egistration 6-18 Reception Date/Time Reception Date/T ime function add s the reception date /time , sender informa tion and number of p ages on the to p of each pa ge when the messag e is printed out. It is useful for confirmin g the time of reception if the fax is from a differ ent time zone. NOTE: When the received dat a is p rinted o[...]

Setup and R egistration 6-19 6 2 in 1 Reception When you receive a multi-p age S tatement or A5 size origin al, this function prints 2 p ages of the original at a time on one Letter or A4 size sheet of paper . 1 Refer to Basic Oper ation Procedure on page 6-7 . 2 Press the U or V key to select [2 in 1 Printing]. 3 Press the OK key . 4 Press the U o[...]

Setup and R egistration 6-20 Print all at once [Batch Print] When a multi-pa ge fax is received, the p ages are printed in a batch af ter all p ages are received. If [Of f] is set, each page is printed as it is received. 1 Refer to Basic Oper ation Procedure on page 6-7 . 2 Press the U or V key to select [Batch Print]. 3 Press the OK key . 4 Press [...]

Setup and R egistration 6-21 6 Encryption This method allows you to communica te with originals encrypted by the s ending system. Therefore, even when a third p arty tries to view the originals in the midd le of communication by some means, the third pa rty is prevented from knowing the actual co nt ent s of the originals. The originals received ar[...]

Setup and R egistration 6-22 Registering an Encryption Key An encryption key is required when registering t he Addr ess Book used for encryption co mmunication (the other party is directly entered using the num eric keys) in the sending system and when setting encr yption in the receiving system. For the creation of the encryption key , numbers fro[...]

Setup and R egistration 6-23 6 2 Press the U or V key to select the encryption key that you want to confirm or delete. 3 Press [Menu] (t he Right Select key). 4 Confirming th e encryption key 1 Press the U or V key to se lect [ Deta il]. 2 Press the OK key . Proceed to step 5. Deleting the encryption key 1 Press the U or V key to se lect [D elete].[...]

Setup and R egistration 6-24 Operation at the Sending System When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using th e numeric keys. NOTE: Encrypted transmission can be also used in broadcast transmission . With encryption communication, you ca nno[...]

Setup and R egistration 6-25 6 9 Press the U or V key to select the desired encryption key number . 10 Press the OK key . 11 Press the U or V key to select [On] or [O f f]. NOTE: When the machine receives or iginals, the encryption box is not used. 12 Press the OK key . Proceed to the next step or step 15 when [On] or [Of f] is selected in step 1 1[...]

Setup and R egistration 6-26 3 Press the U or V key to select [Encryption RX]. 4 Press the OK key . 5 Press the U or V key to select [On]. 6 Press the OK key . 7 Press the U or V key to select the desired encryption key number . 8 Press the OK key . 9 The sending system conduct s encrypted transmission . When encryp tion communication is conducted [...]

Setup and R egistration 6-27 6 Duplex Print Output When received multiple p ages of dat a are the same wid th, they can be printed out on both sides of p aper having the same width as the dat a. 1 Refer to Basic Oper ation Procedure on page 6-7 . 2 Press the U or V key to select [Duplex Printing]. 3 Press the OK key . 4 Press the U or V key to sele[...]

Setup and R egistration 6-28 T ransmission Restriction This function allows you to send or receive orig inals on ly when co mmunication requirement s are met. Using this function can limit other parties with which you can communicate . S pec ifically , you must register co mmunication requirements (Permit F AX No./Permit ID No.) and set the transmi[...]

Setup and R egistration 6-29 6 Part that is operated Registering Permit F AX No. NOTE: Up to 10 Permit F AX numbers can be registered. 1 Refer to Basic Oper ation Procedure on page 6-7 . 2 Press the U or V key to select [Permit No. List]. 3 Press the OK key . †. If there is neither a Permitted F AX No. no r a Permitted ID No. registered for the r[...]

Setup and R egistration 6-30 4 Press [Menu] (t he Right Select key). 5 Press the U or V key to select [Add F AX Number] . 6 Press the OK key . 7 Use the numeric keys to enter a Permit F AX number . Up to 20 digits can be entered. NOTE: Press the Address Recall/Pause key to insert a pause ( -) between two digits. Press the Y or Z key to move th e cu[...]

Setup and R egistration 6-31 6 4 Changing Permit F AX No. 1 Press the U or V key to select [Detail/Edit]. 2 Press the OK key . 3 Use the numeric keys to reente r the Permit F AX number . Up to 20 digits can be entered. NOTE: Press the Address Recall/Pause key to insert a pause (-) be tween two digits . Press the Y or Z key to move the cursor . T o [...]

Setup and R egistration 6-32 Registering Reject F AX No. NOTE: Up to 10 Reject F AX numbers can be registered. 1 Refer to Basic Oper ation Procedure on page 6-7 . 2 Press the U or V key to select [Reject No. Lis t]. 3 Press the OK key . 4 Press [Menu] (t he Right Select key). 5 Press the U or V key to select [Add F AX Number] . 6 Press the OK key .[...]

Setup and R egistration 6-33 6 Changing and Deleti ng Reject F AX No. 1 Follow steps 1 to 7 of Registering Reject F AX No. on page 6- 32 . 2 Press the U or V key to select the Reject F AX No. to be changed or deleted. 3 Press [Menu] (t he Right Select key). 4 Changing Reject F AX No. 1 Press the U or V key to select [Detail/Edit]. 2 Press the OK ke[...]

Setup and R egistration 6-34 3 Press [Y es] (the Lef t Select key). This deletes the Reject F AX number . 5 T o change and delete other Reject F AX numbers, repeat step s 2 to 4. Registering Permit ID N o. NOTE: Up to 5 Permit ID numbers can be registered. 1 Refer to Basic Oper ation Procedure on page 6-7 . 2 Press the U or V key to select [Permit [...]

Setup and R egistration 6-35 6 6 Press the OK key . 7 Use the numeric keys to enter a Permit ID number (0000 to 9999). NOTE: Press the Clear key to display the previous number . 8 Press the OK key . 9 T o register other Permit ID numbers, repeat step s 4 to 8. Changing and Deleti ng Permit ID No. 1 Follow steps 1 to 7 of Registering Permit ID No. o[...]

Setup and R egistration 6-36 Deleting Permit ID No. 1 Press the U or V key to se lect [D elete]. 2 Press the OK key . 3 Press [Y es] (the Lef t Select key). This deletes the Permit ID number . 5 T o change and delete other Permit ID numbers, repeat step 2 to 4. Setting Send Restriction Y ou can restrict the other parties to which you send o riginal[...]

Setup and R egistration 6-37 6 Setting Reception Restric tion Y ou can restrict incoming faxes so th at you only receive originals from se nders registered in Permit F AX No. and Permit ID No. and senders registered in your Addr ess Book. This mode also allows you to set a [Reject List] for Reception Restriction so t hat reception from senders on t[...]

Setup and R egistration 6-38 4 Press the U or V key to select the reception restriction n umber . T o pe rmit reception, select [Permit]. T o reject reception, select [Rejec t]. 5 Press the OK key . UnknownNumber RX: a b ****************** *** 2 Permit 1 *Reject[...]

Setup and R egistration 6-  Remote Diagnostics If a problem arises with this machine and yo u conta ct our service represent ative, this feature enable s our Service Center computer to access the machine over the phone and check the machine’ s statu s or look for problems. NOTE: T o use Remote Diag nostics, you mu st first sign an agreement[...]

Setup and R egistration 6 - 40[...]

7-1 7 About Network F AX This chapter explains how to use Network F AX. Please also read the Network F AX Driver Operation Guide (Online Manual) contained in the included CD-ROM, which describes how to operate your PC to send a fax using Network F AX and make various settings. • What is Netwo rk F AX? ...... ................ .....................[...]

About Network F AX 7-2 What is Network F AX? The Network F AX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary featur es include the following. • PC-prepar ed document can be sent and r eceived by fax without being printed out. • An Address Book (in the machine/PC) can be used to[...]

About Network F AX 7-3 7 NOTE: The memory forwarding function allows not only re ception by the networked PC, but also forwarding of the received fax by e-mail or forward ing to another fax machine.[...]

About Network F AX 7-4 Setup The following prep aration is needed b efore using Network F AX. Flow of Setup Connection to a PC Connect the machine to a PC using the networ k cable. For details, refer to the machine’ s Operation Guide . Machine Registration Using the memory transmission function, se lect th e recipient PC or f ile format. NOTE: Us[...]

8-1 8 T roubleshooting This chapter explains ho w to deal with problems. • Indicators During Sending/Receiving Operation .............. ............................................ 8-2 • Precautions When T urning Power OF F .............................................................. ......... 8-3 • Error Messages ........... ..............[...]

T roubleshooting 8-2 Indicators During Send ing/Receiving Operation The Process ing and Memory indicators show the fax transmission st atus. •T h e Processing ind icator blinks wh en the machine is sending/receiving a fax. •T h e Memory indicator blinks when source data is being stored in memory for memory transmission. •T h e Memory indicato[...]

T roubleshooting 8-3 8 Precautions When T urning Power OFF T o receive faxes with the powe r turned of f, press the Power key on the op eration p anel. Y ou cannot automatically receive a fa x when the main power switch is turned of f. Before turning off the main power s witch, press the Power key on the operation p anel. Make sure that the Memory [...]

T roubleshooting 8-4 Error Messages When an error occurs, the display ma y show one of the error messages listed below . These will help you identify and correct the problem. NOTE: When a transmission error occurs, a sent/rece ipt result report is produced. Check the error code shown in the report and refer to the Error Code List on Appendix-12 for[...]

T roubleshooting 8-5 8 The phone r eceiver is off the hook. Hang Up. Is the phone (commercia lly available) connected to the machine off the hook? Hang up the handset. – Scheduled sending jobs exceeded. – The number of jobs has exceeded the limit set for delayed transmission. Pre ss the OK key . The job is canceled. W ait until the delayed tran[...]

T roubleshooting 8-6 T roubleshooting When a problem occurs, first check the following. If the problem persists, cont act your dealer or service represent ative. Symptom Checkpoint Corrective Action Reference Page Cannot send document. Is the modular cord connected correctly? Connect the modular cord correctly . – Is Communication error displayed[...]

T roubleshooting 8-7 8 Cannot perform sub address transmission. I s the recipient fax machine equipped with a sub a ddress transmission feature? Sub address transm ission cannot be performed un less the recipien t fax machine has a similar sub address transmission fe ature. – Is the entered sub ad dress or sub address password identical to the su[...]

T roubleshooting 8-8[...]

Appendix-1 Appendix • Character Entry Method ............ ................................. ................................. ... Appendix-2 • Menu List ................. ................ ................................................. ................. ..... Appendix-7 • S pecifications (Fax functi on)......................................[...]

Appendix-2 Character Entry Method In character entry screens, use the pr ocedure below to enter cha racters. Keys Used Use the following ke ys to enter characters. 1. OK Key Press this key to finalize the entered char acter(s). 2. Clear Key Press this key to delete the ch aracter at th e cu rsor position. If the cursor is at the end of the line, th[...]

Appendix-3 Selecting T ype of Characters To enter ch aracters, the follow ing three types ar e available: ABC To enter alphabe ts. 123 To enter numerals . Symbols To enter symbols. In a charac ter entry screen, pr ess [T ex t] (the Right Select key) to select the ty p e of characters you want to enter . Each time you press [T ext] (the Right Select[...]

Appendix-4 Entering Characters After selecting a character type, use the procedur e below to enter chara cters. Entering Alphabet s and Numerals Referring to the table below, press the key corresponding to the character you want to enter until it is displayed. Key E ntry mode A vailable cha racters Alphabetic/Symbol . @ - _ / : ~ 1 Numeric 1 Alphab[...]

Appendix-5 Characters associated with different keys can be entered consecutively. To enter a character associated with the same key after another, use cursor keys to move the cursor to the ne xt entry position before enter ing it. If you use cursor keys to move the cursor to an entr y position apart from the end of the line and enter a cha racter [...]

Appendix-6 Specifications (Fax function) NOTE: S pecifications are subject to change without notice. Item Description T ype FS-C2126MFP Compatibility G3 Communication Line Subscriber telephone line T ransmission T ime 3 seconds or less (3 3600 bps, JBIG , ITU-T A4 #1 chart) T ransmission S peed 33600/31200/288 00/26400/ 240 00/21600/19200 /16800/14[...]

Appendix-7 Menu List The function keys on the messag e display and operation pane l have the following menu s. Refer to this list as necessary when you operate the machine. Click a page number below to jump to the setting procedure for that function. FA X Key Function Menu Key Original Size (p age 4-44, p age 4-55) Original Image (p age 4-44) F AX [...]

Appendix-8 Continued from previous p age System Menu/ Counter Key Report Report Print S tatus Page (p age 5-10) Admin Rpt Set. Outgoing F AX Rpt (pa ge 5-8, page 5-9) Incoming F AX Rpt (page 5-8, p age 5-9) Result Rpt Set. Send Resu lt (page 5-5, p age 5-7) F AX RX Result (page 5-6, page 5-1 1) JobFinish Notice (p age 4-56) Common Settin gs Sound F[...]

Appendix-9 Continued from previous p age F AX Rec eption RX Settings (p age 3-9, page 6-17) RX Date/T ime (p age 6-18) 2 in 1 Printing (page 6-19) Batch Print (pa ge 6-20) Remote SW Dial (p age 4-14) Encryption RX (page 6-21) Duplex Printing (p age 6-2 7) TX/RX Restrict. TX Restrictio n (page 6- 36) RX Restriction (page 6-37) Permit No. List (p age[...]

Appendix-10 Received F AX Sizes and Pa per Priority (Inch Model) When no paper load ed in the cassettes matches the receive d fax size and orien t ation, the ma chine automatically chooses the printing p aper according to the following priority . Same Size Override NOTE: The abbreviations deno te the following p aper sizes. ST : S tatem ent L T : L[...]

Appendix-1 1 Received F AX Sizes and Pape r Priority (Metric Model) When no paper load ed in the cassettes matches the receive d fax size and orien t ation, the ma chine automatically chooses the printing p aper according to the following priority . Same Size Override NOTE: The abbreviations deno te the following p aper sizes. FL: Folio When a pape[...]

Appendix-12 Error Code List When a transm ission error occu rs, one of the following e r ror codes is record ed in t he TX/RX Result Report and Activity Report. NOTE: If an error occurs during V34 communication, the U in the error codes is replaced by a n E . Error Code Possible Cause/Action Busy Failed to esta blish connection with the recipient d[...]

Appendix-13 U01700 - U01720 Communication error occurred dur ing high-speed transmission. Send again. U01721 Communica tion error occurred dur ing high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission st art speed and send again. U01800 - U01820 Communication error occurr ed d[...]

Appendix-14 U03500 Sub addre ss bulletin board recept ion was attempted and the other p arty’s machin e is an our- brand model, but the specified sub address box was not registered on the other p arty’ s machine. Check with th e recipient. U03600 The other p arty’ s machine is an our-b rand model and sub address bu lletin board reception was [...]

Appendix-15 U14000 Reception to the Sub Address Box was stopped because there is no more free sp ace in th e memory of this machine. Create free sp ace by outputting the dat a stored in the memory , or cancel the reception to the Sub Address Box. U14100 T ran smission to the Sub Ad dress Box or sub address box on our-bran d recipient machine was st[...]

Appendix-16[...]

Index-1 Index Numerics 2 in 1 Reception 6-19 A About this Operation Guide v Account Management 4-51 Address Book 3-15 Change/Deletion 3-24 Printing Address List 3-25 Registering a New Destination 3-15 Search 3-23 Select a Destination 3-23 Automatic Send 3-2 B Batch T ransmission Function 4-2 Broadcast T ransmission 4-4 , 8-6 C Cancel Cancelling Del[...]

Index-2 I Indicators 8-2 Installation Precautions v Interrupt Send 4-7 J Job Accounting 4-51 Communication Form Subject to Job Accounting 4-52 Contents 4-51 Limit 4-52 Login 4-54 L Local F AX Information 2-5 Local F AX Name 2-4 M Machine (Names) 1-4 Manual Reception 4-12 , 6-17 Manual Send 4-10 Media T ype for Print Output 6-14 Memory Reception 3-1[...]

Index-3 Reject Fax No. Change/Deletion 6-33 Registration 6-32 Remote Diagnostics 6-40 Remote Switch Function 4-14 , 8-6 How to Register 4-14 How to Use 4-15 Report Activity Report 5-8 F AX RX Result Reports 5- 5 Report for Job Cancel ed before Sending 5-7 Send Result Reports 5-5 S tatus Page 5-10 Sub Addres s Box List 4-40 Resolution 3-6 Rings 6-16[...]

Index-4[...]

MEMO[...]

[...]

[...]

F irst Edition 20 10 . 0 7 2 K XKMEN000[...]