Kyocera FS-C2626MFP manual

F AX OPER A TION GUIDE FS-C2626MFP FS-3640MFP[...]

Safety Conventions in This Guide Please read the Operation Guide before using th e facsim ile. Keep it close to the fa csimile for ea sy refe rence. The sections of this handbook and p art s of the facsimile ma rked with symbols are safety warning s meant to protect the user , other individuals an d surrounding object s, and ensure correct and safe[...]

i Content s 1 Before Using the Fax Machine ..... .................. ...................... 1-1 Part Names and Functions ................ ................... ....................... ................... ................... ... 1-2 Machine ............ ................... .................... ................... .................... ..................[...]

ii Standby Transmission ................... .................... ................... ....................... ................... .... 4- 19 Interrupt Send ....... ................... ................... .................... ................... ................... ......... ..... 4-20 Job Finish Notice .. ................... ................... ....[...]

iii Network FAX ........... ................... .................... ................... ................... .................... ....... ... 6-43 Flow of Network FAX Sending ...... ................ .... ................... ................... ................. 6 -43 Flow of Network FAX Receiving ................. ................... ..............[...]

iv 10 Troubleshooting ...... .................................................. ......... 10-1 Indicators During Sending/Receiving Operation ..... .................... ................... ................... . 10-2 Responding to an Attention Indicator Flashes ... ...... .................... ................... ................... . 10-2 Precautions[...]

v Safety Information About this Operation Guide This Operation Guide contains in formation on using the facsim ile functions of this machine. Please read the Opera tion Guide before you st art using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below . Environment Precautions fo[...]

vi General Notice Legal Notice WE SHALL HA VE NO LIABILITY FOR LOSS, WHETHER OR P ARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE F AX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL F ACTORS SUCH AS POWER OUT AGES; OR FOR PUREL Y ECONOM IC LOSSES OR LOST PR OFITS RESUL TING FROM MISSED OPPORTUNITIES A TTRIBUT ABLE T O MI SSED CA[...]

vii 8 This equipment cann ot be used on public coin service provided by th e telephone comp any . Connection to Party line service is subject to state t a rif fs. C ontact the state public utility commission, public service commiss ion or corporation commission for information. 9 If your home has specially wire d alarm equipment connected to the te[...]

viii CANADIAN IC REQUIREMENTS "This product meet s the applicable Industry Canada techn ical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allo wed to be connected to a telephone interface. The termination on an interface ma y consist of any combination of devices subject only to the[...]

ix T echnical regulations for terminal equipment This terminal equip ment complies with: Network Comp atibility Declaration The manufacturer declares that the equipment has been desi gned to operate in th e public switched telep hone networks (PSTN) in the following countries: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09[...]

x Introduction About this Operation Guide This Operation Guide cont ains the following chapter s. Chapter Conte nt s 1 Before Using the Fax Ma chine Explains the part names and the quick setup wizard. 2 Registering Destinati ons Explains the p rocedures for registering destinatio ns in the address book and one-touch keys. 3 Methods For Entering the[...]

xi Conventions in This Guide The following conventions are used de pending on the nature of the descrip tion. In this guide, step s where touch p anel keys are used are outlined in red. E.g.) Select [One T ouch Key]. Procedures consisting of a series of operation p anel and/or to uch panel oper ations are numbered as follows: E.g.) Select [Function[...]

xii Originals and Paper Sizes This section explains the n otation used in this guide when referring to sizes of original s or paper size s. Icons on the T ouch Panel The following icons are used to indi cate originals an d paper pla cement directions on the touch p anel. Original s Paper Horizontal direction V ertical direction[...]

1-1 1 Bef or e Using the F ax Mac hine This chapter explains the follo wing topics: Part Names and Functions .......... .................... ................... ................... ....................... ........... ........... ............... 1-2 Machine ................ .................... ................... ................... ...............[...]

1-2 Before Using the Fax Machine > Part Names and Functio ns Part Names and Functions Machine This chapte r explains the names of parts when the m achine is used as a fax mac hine. For the part s required when fu nctions other than F AX are used, refer to the machine’ s Operation Guide . 1 Operation panel Perform the fax operation with this pa[...]

1-3 Before Using the Fax Machine > Part Names and Functio ns Document Processor 5 T op cover Open this cover when the original jammed in the Document Processor . 6 Original width guides Adjust these guides according to the original width. 7 Original table S tack the sheet originals on this table. 8 Original eject table Read originals are ejected[...]

1-4 Before Using the Fax Machine > Part Names and Functio ns Operation Panel (Color MFP) For the names of keys and indicato rs required when fu nc tions other than F AX are used, re fer to the machine’ s Operation Guide . T ouch panel. Displays buttons for configuring machine settings. Processing : Blinks durin g fax transmission and reception[...]

1-5 Before Using the Fax Machine > Part Names and Functio ns Operation Panel (Black & White MFP) For the names of keys and indicato rs required when fu nc tions other than F AX are used, re fer to the machine’ s Operation Guide . T ouch panel. Displays buttons for configuring machine settings. Processing : Blinks during fa x transmission a[...]

1-6 Before Using the Fax Machine > Part Names and Functio ns T ouch Panel Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation p anel. Using the Enter key The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter s ymbol ( )[...]

1-7 Before Using the Fax Machine > Part Names and Functio ns T ouching the Quick No. Search key in the one-touc h screen displays the numbe r entry screen. One Touch Key No. Entry 10:10 Enter Destination. (001 - 100) Cancel OK One Touch Key 10:10 Ready to send. None None None 123456 Cancel None None None None None None None None 1/9 OK 001 004 0[...]

1-8 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure th e followin g sett ings. Be sure to com ple te the settings before using the fax system. Fax setup items Step Setting item Description Reference Page 1.Dialing/RX Mode Dialing Mode Select the diali[...]

1-9 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure 1 Display the screen. 2 Select a function. 3 Configure the function. S tart the wizar d. Follow the inst ructions on the screen to configur e settings. End Exits the wizard. << Previous Returns to th e previous item . Skip >> Advances to the next it[...]

1-10 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) 4 Finish. When setup is finished, press [Finish]. Complete 10:10 To close this wizard, press [Finish]. * All items can be changed in the System menu. << Previous Finish 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4. Rings 5. Redial System Menu/Counter. GB0866_00[...]

1-11 Before Using the Fax Machine > Setting Date and Time Setting Date and T ime Set the local date and time at the place of installa tion. When you send a fax using the transmission function, the da te and time as set here will be printed in the header of the fax. Set the date, tim e and time difference from GMT of the regio n where the machine[...]

1-12 Before Using the Fax Machine > Setting Date and Time 4 Set the time. Press [+] or [-] to set each of Hour , Minute , and Second . Date/Time - Time 10:10 System Menu/Counter. Minute < Back OK Hour Second Cancel :: : 1 2 GB0612_00[...]

1-13 Before Using the Fax Machin e > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in en vironment in which PBX for conn ection to multiple phones for business use is installed, perform the following PBX setting. For more information about configuring settings, refer to Default fa x settings on page 9-2 . NOTE Befor[...]

2-1 2 R e gistering Destina tions This chapter explains the follo wing topics: Registering Destinations in the Address Book ....... ................... ....................... ....................... .......... ...... ........... 2-2 Adding a contact .......... ................... ....................... ................... ................... ....[...]

2-2 Registering Destinations > Registerin g Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Add ress Book. There are two re gister ing methods, conta cts and gr oups. When adding a group, enter the grou p name and select group mem bers from the Address Book. Adding a cont act A maximum o[...]

2-3 Registering Destinations > Registerin g Destinations in the Address Book 4 Enter the destination name. Up to 32 characters can be e ntered. For details on character entry , refer to Character Entry Method on page 1 1-2 . 5 Enter the address number . Press [+], [-] or numer ic keys to enter a p articular Address Number (1-25 0). Address Numbe[...]

2-4 Registering Destinations > Registerin g Destinations in the Address Book 7 Select transmission settings The transmission st art speed, ECM communicatio n, and encrypted transmission can be set. 1 Press [Detail Settings]. 2 Configure the transmissio n start spee d. 3 T urn on ECM communication. ECM (error cor rection mode) is a fun ction to a[...]

2-5 Registering Destinations > Registerin g Destinations in the Address Book 5 Press [OK]. 8 Set a sub address. T o us e sub address comm unication, a sub addre ss and password must be register ed. For the procedure for setting a sub addr ess, refer to Sub Address T ransmission on page 6-23 . 9 Register the destination. TX Start Speed 10:10 Read[...]

2-6 Registering Destinations > Registerin g Destinations in the Address Book Adding a Group Compile two or more contact s into a group. Designations in the group can be added a t the same time. When adding a group, a maximum of 50 group s can be added in the Add ress Book. Before adding a grou p in the Address Book, the cont acts to be included [...]

2-7 Registering Destinations > Registerin g Destinations in the Address Book 4 Enter the group name. Up to 32 characters can be e ntered. For details on character entry , refer to Character Entry Method on page 1 1-2 . 5 Enter the address number . Press [+], [-] to enter a part icular Ad dress Number ( 1-250). Address Number is an ID for a desti[...]

2-8 Registering Destinations > Registerin g Destinations in the Address Book Y ou can also press [Menu] to perform a more d etailed search. Narrow Down : Advanced search by type of register ed destination (E-mail, Folder (SMB/FTP) or F AX). Search (N ame) and Search (No.) : Searches by destinatio n name or address number . Sort (Name) and Sort ([...]

2-9 Registering Destinations > Registerin g Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destina tions (cont acts) you ad ded to the Address Book. 1 Display the screen. 2 Edit or delete the destination. T o edit the dest ination 1 Select the destination (contact s ) or group to edit. Y ou can spe[...]

2-10 Registering Destinations > Registerin g Destinations in the Address Book 3 T o delete a member (group) T o delete a member from a group, select the destinatio n you wish to delete and press [(Delete)] (the trash can icon). To d e l e t e Select the destination (contact s) or group to delete. GB0786_00 Edit - Confirm Sales department 1 10:10[...]

2-11 Registering Destinations > Registerin g Destinations in the Address Book Printing Address List Y ou can print the list of destinations registered in the Address Book. Y ou can sort the list in the order of index or addre ss numbers of the destinations. 1 Display the screen. 2 Print Select [F AX List (Index)] or [F AX List (No.)]. System Men[...]

2-12 Registering Destina tions > Adding a Destination on One Touch Key Adding a Destination on One T ouch Key Add a new destination (co ntact or group) on One T ouch Key . Adding a Destination Add a new destination (co ntact or group) . A ma ximum of 100 destinations can be regi stered. T o register a destination to a On e T ouc h Key , it must [...]

2-13 Registering Destina tions > Adding a Destination on One Touch Key Y ou can also press [Menu] to perform a more d etailed search. Narrow Down : Advanced search by type of register ed destination (E-mail, Folder (SMB/FTP) or F AX). Search (N ame) and Search (No.) : Searches by destinatio n name or address number . Sort (Name) and Sort (No.) :[...]

2-14 Registering Destina tions > Adding a Destination on One Touch Key Editing and Deleting One T ouch Key Edit and delete the destina tions you added to One T ouch Key . 1 Display the screen. 2 Edit or delete the destination. T o edit the dest ination Select the One T ouch Key you wish to edi t and press [Menu] followed by [Ed it]. To d e l e t[...]

3-1 3 Methods F or Entering the Destina tion This chapter explains the follo wing topics: Entering the destination fa x number with the numeric keys ............. ...... .................... ................... ........... .......... 3-2 Choosing from the Address Book .................... ................... ................... ................ ...[...]

3-2 Methods For Entering the Destinatio n > Entering the destination fax number with the numeric keys Entering the destination fax number with the numeric keys The procedure fo r entering the destination fax num ber with the numeric keys is explaine d below . 1 Display the fax number entry screen. Pressing the number with the numeri c keys chang[...]

3-3 Methods For Entering the Destinatio n > Entering the destination fax number with the numeric keys 4 Press [OK]. Entry of the destina tion finishes. Key Description Sub Address T o communicate using the su b address, press this key . For details, refer to Sub Address T ransmission on page 6-23 . Detail Se ttings T X St art S peed T o chang e [...]

3-4 Methods For Entering the Destinatio n > Choosing from the Address Book Choosing from the Address Book Select a destination registered in the Address Book . 1 Display the screen. 2 Select the destination. Press the checkbox to select the desired desti nation from the list. The selected destination s are indicated by a ch eckmark in the check [...]

3-5 Methods For Entering the Destinatio n > Choosing from the Address Book Y ou can also press [Menu] to perform a more d etailed search. Narrow Down : Advanced search by type of registered destination (All, F AX or Group). Search (N ame) and Search (No.) : Searches by destinatio n name or address number . Sort (Name) and Sort (No.) : Sorts the [...]

3-6 Methods For Entering the Destina tion > Choosing by One Touch Key Choosing by One T ouch Key Select the destination using the One T ouch Keys. 1 Display the screen. 2 Select the destination. Press the On e T ouch Keys where th e destination is r egistered. Y ou can specify a one-touch key by one-to uch number by pressing the Quick No. Sea rc[...]

3-7 Methods For Entering the Destin ation > Using the Speed Dial key Using the S peed Dial key Y ou can designate a three-d igit (001 to 100) One-touc h key number (speed dial) to select the destination. 1 Display the screen. 2 Enter a speed dial number . Enter the one-touch key number (speed dial number) with the numeric keys. The entered desti[...]

3-8 Methods For Entering the Destina tion > Broadcast Transmission Broadcast T ransmission This function allows you to send the same originals to sever al destinations in one operation. The ma chine stores (memorizes) origina ls to send in memory tempora rily , and automatically r epeats dialin g and transmission to the set destination af terwar[...]

3-9 Methods For Entering the Destina tion > Broadcast Transmission Select the destination from the Address Book 1 Select the destination. Select the checkboxes of all destinations and pr ess [OK]. Select the destination from the One-touch keys 1 Select the destination. Select all destinations a nd press [OK]. FAX On Hook Chain Check Address Book[...]

3-10 Methods For Enter ing the Destinatio n > Using redial Using redial Redial is a function allowing you to dial the last entered number once again . Use this when the receiving system does not re spond when you have tried to send a fax. Whe n you want to send the fax to the same receiving system, press [Re call], and you can call the receiving[...]

3-11 Methods For Enter ing the Destination > Using chain dia l Using chain dial Chain dial is a function that allows you to dial by linki ng fax n umbers of the receiving systems with a chain nu mber created with a number common to several destina tions. By setting multiple phone n umbers from several telepho ne comp anies to a chain numbe r , y[...]

3-12 Methods For Enter ing the Destination > Using chain dia l 3 Enter the fax number to be added to the chain number . Select fax number from the Address Book Multiple destinations ca n be selected. When [OK] is pressed, "212" is automatically added to all destinations. For the procedure for selecting a destination in the a ddress boo[...]

3-13 Methods For Entering the De stination > Using favorites Using favorites A destination, transm ission time, and othe r transmission settin gs can be registered as a favorites. Af ter a favorites has been registered, it can be open ed by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each [...]

3-14 Methods For Entering the De stination > Using favorites 2 Confirm the settings and st art the job. When using the program mode Select a favorite to call up register ed settings. NOTE T o edit the settings, press [<Back] and make changes as desired. Confirmation 1Copies 10:10 Cancel Paper Selection Zoom Density Copies Auto 100% < Back [...]

4-1 4 Sending F ax es This chapter explains the follo wing topics: Basic transmission procedure ......... .................... ................... .................... ................... ........... ............... ........... 4-2 Checking the Send S tatus .... .................... ................... ....................... ................... ..[...]

4-2 Sending Faxes > Basic transmission pro cedure Basic transmission procedure The basic procedur e for using the fax system is explained below . 1 Press the F AX k ey The base screen for fax appears. 2 Place the originals Color MFP Black & White MFP Refer to the machine’s Operation Guide for placing originals. 3 Specifying destina tion S [...]

4-3 Sending Faxes > Basic transmission pro cedure 4 Select the tr ansmission method There are two transmission method s: memory transmission and direct transmission. Memory transmission: The original is scanned into memory befor e communication sta rts. Memor y trans mission is selected by default. Direct transmiss ion: The destination is dial e[...]

4-4 Sending Faxes > Basic transmission pro cedure Checking the Send S t atus 1 Press the St atus/Job Cancel key . 2 Display the send job st atus screen. The list of accepted time, destination, and st atus are displayed for each job. Status/Job Cancel. Status Print Job Status 10:10 Send Job Status Store Job Status Scheduled Job Pause All Print Jo[...]

4-5 Sending Faxes > Basic transmission pro cedure Priority Override Send A fax job waiting to be sent can be sent by priority override. 1 Press the St atus/Job Cancel key . 2 Select the job to be sen t by priority override. Select the fax job to be sent by priority override and press [Menu] an d then [Priority Override]. Press [Y es]. Th e selec[...]

4-6 Sending Faxes > Basic transmission pro cedure Cancelling the T ransmission The method for cancelling communication wit h this mac hine differs depending on the transmission method (memory transmission or direct transmission) an d communication form. Methods of c anc elling in various cases are explained here. Cancelling Memory T ransmission [...]

4-7 Sending Faxes > Basic transmission pro cedure Cancelling T ransmissi on (during communication) Follow this procedure to break th e conn ection and stop tran smission/reception. 1 Press the St atus/Job Cancel key . 2 Disconnection of communication. When communication is disconnected, transmission stop s. T o cancel direct transmission, refer [...]

4-8 Sending Faxes > Fax transmission functions Fax transmission functions Functions frequently used for tra nsmission are shown at the bo tto m of the transmission screen. T o show other functions, press [Functions]. Use [  ] or [  ] to select the function. What do you want to do? Reference Page S pecify the origi nal size. Original Size S[...]

4-9 Sending Faxes > Original scan settings Original scan settings Original Size Selection S pecify the original size to be scanned. 1 Display the screen. Press [Functions] and then [Original Size]. 2 Select the original size. Select the original size. Metric Select from A4, A5, A6, B5, B6, or F olio. Inch Select from Letter , Legal, S tatement, [...]

4-10 Sending Faxes > Original scan settings Original Orient ation T o scan the original in the correct orient at ion, specify which side o f the original is the top. T o set a 2-sided, the orient ati on of the placed original must be set. 1 Display the screen. For deta ils, refer to the mach ine’s Op eration Guide . Duplex Select the type and [...]

4-11 Sending Faxes > Original scan settings 1 Display the screen. For deta ils, refer to the mach ine’s Op eration Guide . Selecting the F AX Resolution Select fineness of images when sending F AX. The larger t he number , the better the ima ge resolution. However , better resolution also means larger file sizes and long er send times. 1 Displ[...]

4-12 Sending Faxes > Original scan settings 2 Select the resolution. Selecting the Density Adjust the de nsity auto matically or manually . 1 Display the screen. For deta ils, refer to the mach ine’s Op eration Guide . Selection of Original Image Select original image type for be st results. 1 Display the screen. For deta ils, refer to the mac[...]

4-13 Sending Faxes > Original scan settings Continuous Scan Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [S can Finish]. 1 Display the screen. For deta ils, refer to the mach ine’s Op eration Guide . Functions Close 10:10 Text+Photo Normal 0 Density Ori[...]

4-14 Sending Faxes > Direct Transmission Direct T ransmission Scans all originals in to memory , then dials and sends. Scanni ng of th e originals st arts after the con nection is made with the receiving system, a llowing you to verify that each pa ge of the fax has been properly sent. 1 Display the screen. 2 Configure the function. Cancelling D[...]

4-15 Sending Faxes > Manual Send Manual Send This method allows you to send orig inals b y pressing the S tart key af ter confirming that the telephone line has connected to the receiving system. 1 Press the F AX key . 2 Place the originals. 3 Press [On Hook]. 4 Dial the dest ination. Use the numeric keys to enter the number of the receiving sys[...]

4-16 Sending Faxes > Delayed Transmission Delayed T ransmission Set a send time. Y ou can use delayed transm ission to gether with the broadcas t transmission f unction, etc. The method for sending or iginals to one destination af ter setting the start time is e xplained here. Batch T ransmission Fu nction When fax originals to be sent to the sa[...]

4-17 Sending Faxes > Delayed Transmission 2 Configure the function. Use [+]/[-] or the numeric key s to enter the transmission start time. FAX Delayed Transmission - Start Time 10:10 : (00 - 23) < Back (00 - 59) OK Cancel Ready to send. Ready to send. FAX Delayed Transmission Off On 10:10 Cancel OK 2 1 3 GB0092_00 GB0218_00[...]

4-18 Sending Faxes > Delayed Transmission Cancelling and Sending Delayed T ransmissions (Queued) T o cancel delayed transmissions that are queu ed, or to send delayed tran smissions imme diately rather th an waiting for the specified time, use the pr ocedure below . 1 Display the screen. 2 Canceling a job and i mmediate transmission. Canceling a[...]

4-19 Sending Faxes > Standby Transmission S t andby T ransmission During a communication, you can scan or iginals and schedul e a next transmission. Whe n the first communication is completed, the machine automatical ly star ts the schedu led next transmission. When using st andby transmission, you do not need t o wait when a com munication has [...]

4-20 Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan o riginals by selecting direct transmission, you can use interrupt send . Even when the communication is pro longed due to broa dcast transmission or a next transmission being sched uled, the machine will first send originals for which interru pt send has been[...]

4-21 Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a jo b is complete. 1 Display the screen. For deta ils, refer to the mach ine’s Op eration Guide . Ready to send. Functions Close 10:10 Off Job Finish Notice 3/3 Add/Edit Shortcut FAX Delayed Transmission Off FAX Direct Transmission Off Off FAX Polling RX FAX On H[...]

4-22 Sending Faxes > File Name File Name Add a file name. Additional information such as Job No. and Date and T ime can also be set. 1 Display the screen. For deta ils, refer to the mach ine’s Op eration Guide . Functions Close 10:10 Text+Photo Normal 0 Density Original Image 2/3 Add/Edit Shortcut Ready to send. Continuous Scan Off doc File Na[...]

5-1 5 R eceiving F ax es This chapter explains the follo wing topics: Fax reception ............... ....................... ................... ................... .................... ................. ......... ................... ........ 5-2 Reception Method .... .................... ...................... .................... .................[...]

5-2 Receiving Faxes > Fax reception Fax reception When using this machine as a F AX-dedicated mach ine that does not receive teleph one calls, set the machine to F AX- dedicated reception . No special operat ion is required when receiving faxes. Reception Method The methods for receiving faxes on the machine ar e shown below . NOTE When the orig[...]

5-3 Receiving Faxes > Fax reception Checking and Changing the Reception Method 1 Display the screen. 2 Select the reception method. For F AX Automa tic Reception, select [Auto (Normal)]. System Menu/Counter. System Menu Send 10:10 Document Box FAX Favorites/Application 3/5 TX/RX Common 10:10 System Menu/Counter. Transmission < Back 1/2 Recept[...]

5-4 Receiving Faxes > FAX Automatic Reception F AX Automatic Reception When using this machine as a F AX-dedicated mach ine that does not receive teleph one calls, set the machine to F AX- dedicated reception . No special operat ion is required when receiving faxes. Flow of reception 1 Reception St art s Color MFP Black & White MFP When a fa[...]

5-5 Receiving Faxes > FAX Automatic Reception 2 Reception Print Color MFP Black & White MFP Received faxe s are output to the inner tray with the printed side facing dow n. The inner tray can hold a maximum of 150 sheet s on a Color MFP , or 500 sheet s on a Black & White MFP , of plain p aper (80g/m 2 ). However , the num ber of sheets [...]

5-6 Receiving Faxes > FAX Automatic Reception Canceling reception (Disconnection of communication) When you cancel receiving by disconnecting the teleph one line during com munication, us e the following pr ocedure. 1 Press the St atus/Job Cancel key . 2 Disconnection of communication. When communication is disconnected, reception stop s. Status[...]

5-7 Receiving Faxes > Manual Re ception Manual Reception This method allows you to receive faxes by pressing [Manua l RX] af ter confirming that the telephone line has connected to the send ing system. Flow of reception 1 The machine receives a call. When the machine receives a call, it rings. 2 Press [On Hook]. Press [On Hook] to estab lish the[...]

5-8 Receiving Faxes > Fax receptio n functions Fax reception functions The reception method and fax pr inting method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper . Duplex Print Output  page 5-10 Receive a two-page fax on one page. 2 in 1 Print  pag e 5- 1 1 Print received faxes together[...]

5-9 Receiving Faxes > Fax reception settings Fax reception settings Media T ype for Print Output S pecify the paper type to be use d for print output of the received fax. For more information about configuring settings, refer to Default fa x settings on page 9-2 . Setting the cassette for the pr int output of received faxes By specifying the me [...]

5-10 Receiving Faxes > Fax reception settings 3 Selecting the p aper type. 4 Set the p aper type. Configure paper settings for fax rece ption. When sele cting the paper type, select the same paper type as you selected in step 3. For more information about configuring settings, refer to Default fa x settings on page 9-2 . Reception Date/T ime Rec[...]

5-11 Receiving Faxes > Fax reception settings 2 in 1 Print When you re ceive a multi-page St at ement or A5 size original, th is function print s 2 p ages of the original at a tim e on one Letter or A4 size sheet of paper . For more information about configuring settings, refer to Default fa x settings on page 9-2 . Batch Print When a multi-page[...]

6-1 6 Using Con v enient F ax Functions This chapter explains the follo wing topics: Memory Forwarding ..... ................... .................... ................... .................... ................... ....... ............... ............... 6-2 T ype of Forwarding Destination ................... ... ............. .................... ....[...]

6-2 Using Convenien t Fax Functions > Memor y Forwarding Memory Forwarding When you have received a fax, you can forwar d the received image to other fax machines or compu ters, or set printing. T ype of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all re ceived documents will be forwar[...]

6-3 Using Convenien t Fax Functions > Memor y Forwarding Registering Forwarding Destination Use the procedure belo w to regi ster a forwar ding destination. 1 Display the screen. 2 Configure the function. Display the add destination screen and fo llow the procedure below to register the forwarding destination. Only one destination can be registe[...]

6-4 Using Convenien t Fax Functions > Memor y Forwarding If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwardin g destination, refer to the Operation Guide for the machine to enter the address. 3 Press [End]. Changing and Deleting Registration Content s Use the procedure belo w to change or delete registration co n[...]

6-5 Using Convenien t Fax Functions > Memor y Forwarding To d e l e t e Select the destinat ion and press [(Delete )] (the trash can icon). 3 Press [End]. Forwarding T ime Setting Register the st art time and end time betwee n which forwarding is enab led. 1 Display the screen. Forward Settings - Forward Destination 10:10 System Menu/Counter. Sa[...]

6-6 Using Convenien t Fax Functions > Memor y Forwarding 2 Configure the function. Select [All Day] or [Preset T ime]. If Preset Time is selected, ente r the [S tart T ime] and [End Ti m e ] . File Format Setting If you are sending the file as an E-mail atta chment or transferring it to a folder (SMB or FTP), select PDF , TIFF , or XPS as the fi[...]

6-7 Using Convenien t Fax Functions > Memor y Forwarding 2 Configure the function. Select [PDF], [TIFF], or [XPS]. If PDF is selected, select [O f f], [PDF/A-1a], or [PDF/A-1b]. File Sep aration When sending by e-mail transmissio n, folder (SMB) t ransmis sion, or folder (FTP) transmission, specify whethe r File Separatio n is performed. 1 Displ[...]

6-8 Using Convenien t Fax Functions > Memor y Forwarding E-mail Subject Add. Info Setting S pecify whether any information will be ad ded to the subject of the E-mail. When adding information, you can select either Se nder Name or Sender . 1 Display the screen. 2 Configure the function. System Menu/Counter. System Menu Send 10:10 Document Box FA[...]

6-9 Using Convenien t Fax Functions > Memor y Forwarding FTP Encrypted TX Setting S pecify whether to use FTP encryption when you send data. 1 Display the screen. 2 Configure the function. NOTE T o use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine. System Menu/Counter. [...]

6-10 Using Convenien t Fax Functions > Memor y Forwarding Print Setting Y ou can set whether the machine sho uld print received origin als when forwarding them. 1 Display the screen. 2 Configure the function. File Name Registration Y ou can set the file name to be created when forwarding. Y ou can appe nd information such as the date /time and t[...]

6-11 Using Convenien t Fax Functions > Memor y Forwarding 2 Configure the function. 1 Enter the file name. 2 Set additional information. If you do not want to add information to the documen t name, sele ct [None], and set [None] or [F AX No.] for sender name information addition. T o add document information , select [Date and Time], [Job No.], [...]

6-12 Using Convenien t Fax Functions > Memor y Forwarding Settings for Forwarding from COMMAND CENTER (Memory Forwarding) Y ou can use COMMAND CENTER on a computer connecte d to th e network to specify the forwarding setting s on this machine. Refer to the machine’ s Operation Guide for info rmation on the network settings. Accessing COMMAND C[...]

6-13 Using Convenient Fax Functions > Su b Address Box Fu nction Sub Address Box Function Sub Address Box A Sub Addres s Box is a box for sto ring received origin als on the machine to which the F AX System is to be installed. Using sub address reception function, you can store receive d originals in a personal Sub Address Box. For the method fo[...]

6-14 Using Convenient Fax Functions > Su b Address Box Fu nction Registering a Sub Address Box Up to 20 Sub Address Boxes can be registere d. 1 Display the screen. 2 Configure the function. 1 Enter a box name an d sub address. For details on characte r entry , refer to Character Entry Method on page 1 1-2 . NOTE If user login administration is e[...]

6-15 Using Convenient Fax Functions > Su b Address Box Fu nction 2 Set the owner Select the owner of th e box. 3 Select shared settings If the box will be used by an individual, select [Private]. If it will be s hared with ot her users, select [Shared]. 4 Set the box p assword NOTE [Owner] will appear when user administration is turned on. NOTE [...]

6-16 Using Convenient Fax Functions > Su b Address Box Fu nction Up to 16 digit s can be entered for the box pa ss word. Numbers from 0 to 9, alpha betical letters, spaces, "#", and "*" can be used. The p assword is required when printi ng the files from the box. 5 Select the delete after printing setting T o have an original[...]

6-17 Using Convenient Fax Functions > Su b Address Box Fu nction 2 Changing/Deleting Changing 1 Select the box Press the box that you want to change and change the settings. 2 Change the box name. For details on characte r entry , refer to Character Entry Method on page 1 1-2 . 3 Change the box numbe r. Change the box numbe r with the [+], [-], [...]

6-18 Using Convenient Fax Functions > Su b Address Box Fu nction 4 Change the sub ad dress. For details on characte r entry , refer to Character Entry Method on page 1 1-2 . Deleting Press the box that you want to delete. Printing Originals from a Sub Address Box T o print the originals that have been sent to a Sub Address Box, use the following[...]

6-19 Using Convenient Fax Functions > Su b Address Box Fu nction 2 Selecting the Originals. 3 Print Set Delete af ter Print and enter a file name, an d press the Start key . Printing starts. Checking Det ails Y ou can use the procedure below to check the det ails of documents forwarded to a Sub Address Box. 1 Display the screen. NOTE When the pa[...]

6-20 Using Convenient Fax Functions > Su b Address Box Fu nction 2 Selecting the Originals. Press […] for the document whose details you want to check. The det ails of the selected document are displayed. Document Box. Sub Address Box 10:10 1/1 OK Next > Cancel Menu Box Box:Box 10:10 Document Box. doc00006420100908144604 < Back Print Men[...]

6-21 Using Convenient Fax Functions > Su b Address Box Fu nction Deleting Originals af ter Printing from a Sub Address Box T o automatically delete the originals printed form the Sub Address Box, use the follo wing operation. 1 Display the screen. 2 Configure the function. The original is dele ted after printing. Deleting Originals from a Sub Ad[...]

6-22 Using Convenient Fax Functions > Su b Address Box Fu nction 2 Deleting Printing a Sub Address Box List Y ou can print the Sub Address Box list in which the list of Box No.’ s and Box names of the registered Sub Addre ss Boxes are descri bed. When there are originals in the Sub Address Boxes, the number of pages is displaye d. 1 Display th[...]

6-23 Using Convenient Fax Functions > Su b Address Box Fu nction Sub Address T ransmission T o specify a Sub Address Box when send ing a fax, follow the steps below . For the setting method whe n the machine receives originals, refer to Sub Address Box Functio n on page 6-13 . 1 Press the F AX key . 2 Place the originals. 3 S pecifying destinati[...]

6-24 Using Convenient Fax Functions > Su b Address Box Fu nction 4 Configure the function. 1 Display the screen. 2 Enter the sub addr ess. Y ou can use up to 20 digit s including the numb ers from 0 to 9, ‘ (space)’, ‘# ’ and ‘*’ char acters to enter a sub addr ess. 3 Enter the sub addr ess password. Y ou can use up to 20 digit s inc[...]

6-25 Using Convenient Fax Functions > Su b Address Box Fu nction 5 Send St art. Check the destination and press the St a rt key . NOTE When On is selected in Entry Check for New Dest. , a confirmation screen is displayed for the entered F AX number . Re-enter the same F AX number and press [OK]. For de tails, refer to Entry Check for New Dest. i[...]

6-26 Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communi cation mode in which t he transmission of originals on the sending mach ine is controlled by the receiving ma chine. This allows the receiving machine to tailor the reception of o riginals to its own circumstances. This machine su[...]

6-27 Using Convenient Fax Functions > Polling Communication 2 Configure the function. Overwrite Setting T o allow overwriting, set this option to [Permit]. Use the procedure below to overwrite the existing docu ment if the same name is ad ded to the new file . If this option is set to [Prohibit], the exis ting docum ent will not be overwritten i[...]

6-28 Using Convenient Fax Functions > Polling Communication Using Polling T ransmission 1 Press the Document Box key . 2 Place the originals. 3 Display the screen. 4 Select the functions Function Description Duplex Select the type and binding of originals. Scan Resolution Chooses the level of detail used for scanning originals. Density Adjust s [...]

6-29 Using Convenient Fax Functions > Polling Communication For each of the functions, refer to Sending Faxe s on page 4-1 or the machine’ s Operation Guide . 5 S t art storing. Press the Start key . The originals are scanned and stored in the Polling box. Cancelling Polling T ransmissions T o canc el a polling transmission , delete the pollin[...]

6-30 Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers tr ansmission of originals stored on the send ing mach ine when the receiving machine dials the sending mach ine’s nu mber . Using sub ad dresses at the s ame time allows th e communication m odes described below . Sub Address Bul[...]

6-31 Using Convenient Fax Functions > Polling Communication Using Polling Reception 1 Press the F AX key . 2 T urn on polling reception. 3 S pecifying destination. For details, refer to Methods For Entering the Destination on page 3-1 . 4 Press the St art key . Press the Start key . The operations for reception b egin. NOTE When the other party [...]

6-32 Using Convenient Fax Functions > Polling Communication Using Polling Reception with Sub Addresses For polling reception, enter th e sub address (on this mach ine, sub address an d sub address password) set at the sending machine. This communication is st ill possible when the other party is usin g a third-party machine provided it is equipp[...]

6-33 Using Convenient Fax Functions > Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Display the screen. 2 Select the original. 3 Print Enter a file name and set Job Finish Notice , and press the Start key . Printing s tart s. Document Box. Box Sub Address Box Job Box Removabl[...]

6-34 Using Convenient Fax Functions > Polling Communication Checking Det ails Use this procedure to check the details of an original stor ed in a Polling box. 1 Display the screen. 2 Select the original. Press […] for the document whose details you want to check. The det ails of the selected document are displayed. Document Box. Box Sub Addres[...]

6-35 Using Convenient Fax Functions > Polling Communication Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. 1 Display the screen. 2 To d e l e t e Select the docum ent you want to delete and pre ss [(Delete)] (the tras h can icon). NOTE If Delete T ransmitted File is set to [On], originals ar[...]

6-36 Using Convenient Fax Functions > Encr yption Encryption This method allows you to communicat e with originals encrypted by the se nding system. Therefore, even when a third party tries to view the originals in the middle of communication b y some mean s, the third party is pr evented from knowing the actual content s of the originals. The o[...]

6-37 Using Convenient Fax Functions > Encr yption For the creation of the enc ryption key , numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or le tters arbitrarily . 1 Display the screen. 2 Configure the function. Press […] for the unregistered encryption key , enter the 16-digit encryption key , and press [OK].[...]

6-38 Using Convenient Fax Functions > Encr yption Changing and Deleting Registrati on Content s of Encryption Key 1 Display the screen. 2 Change/Delete. Changing Press […] for the encryption key you want to change, enter the new e ncryption key , and press OK. Deleting Select the en cryption key you want to delete, a nd press [(Dele te)] (the [...]

6-39 Using Convenient Fax Functions > Encr yption 3 Finish changing/deleting. Press [End]. Using the Encrypted T ransmission When sending orig inals by encrypted tr ansmission, use the Address Book r egistered for encryption or set encrypted transmission when dialing directly using th e numeric keys. 1 Register the encryption key ahead of time. [...]

6-40 Using Convenient Fax Functions > Encr yption 5 T urn on encrypted transmission. 1 Display the screen. 2 Select [On] for encryption. 3 Select the encryption key number . Select the en cryption key num ber that you u s ed to register th e encryption key that you decided upon with th e recipient. For the procedure for registering a n encryptio[...]

6-41 Using Convenient Fax Functions > Encr yption 4 Select the encryption box. If you need to select an encryption box, set the box. T o enter the encryption box number , enter the box number (000 0 to 9999) with the numer ic keys and press [OK]. 5 Finish the encryp ted transmission settings. Press [OK]. 6 Send St art Press the Start key . The t[...]

6-42 Using Convenient Fax Functions > Encr yption Setting the Encrypted Reception T o conduct encryption communication operatin g the receiving system, follow the step s below . 1 Register the encryption key ahead of time. Register the encryption key that you decided u pon with the sender . For the procedure for registering a n encryption key , [...]

6-43 Using Convenient Fax Functions > Network FAX Network F AX The Network F AX function enables any PC, which is network ed to the mach ine, to perform sending and rece iving of faxes. Its primary fea tures include the following. • PC-prepared d ocument can be sent and re ceived by fax w ithout being p rinted out. • An Addres s Book (in the[...]

6-44 Using Convenient Fax Functions > Network FAX Setup The following preparation is needed befo re using Network F AX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, se lect the recipient PC [...]

6-45 Using Convenient Fax Functions > Network FAX Inst alling the Network Fax Driver The procedure for inst alling the Network Fax Driver is explained below . (The screen s in Windows 7 are shown.) 1 Display the in st all screen. 2 Select Custom Mode. 3 Select the machine. NOTE For the detaile d installation pr ocedure, refer to Network F A X Dr[...]

6-46 Using Convenient Fax Functions > Network FAX 4 Select F AX Driver . Remove the [KX DRIVER] checkmark, select t he [F AX Driver] checkbox, and click [Next >]. 5 Follow the instructions in the wizard to install the driver . Basic T ransmission 1 Create the document to be sent. 1 Use an application on your computer to cre ate the document t[...]

6-47 Using Convenient Fax Functions > Network FAX 3 Click [Properties] to op en the Properties window . 3 Select settings on th e F AX Setting t ab. 1 S pecify fax settings such as the original si ze on the F AX Setting t ab, and click [OK]. The screen shown is for a Color MPF . For detaile d information on the settings on the t ab, refer to Con[...]

6-48 Using Convenient Fax Functions > Network FAX 5 S pecify a cover pa ge. T o include a cove r page, select settings on the [Cover Page] tab. For details on the settings, refer to Network F AX Driver Operation Guide . 6 Set the destination. 1 Use the keyboard to enter the destination fax number . 2 Click [Add to Destination List]. The destinat[...]

6-49 Using Convenient Fax Functions > Network FAX Configuring the Driv er Default Settings Use the F AX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 Display the screen. 1 From the st art button, click [Control Pane l], [Hardware and Sound], and [De vices and Printers]. 2 Right-click the p[...]

7-1 7 Using a Connected T elephone This chapter explains the follo wing topics: F AX/TEL Auto Switch Reception . .................... ................... ................ ................... .................... .. .............. ........ 7-2 F AX/Answering Machine Auto Switch Recept ion ......... .................... ................... ..........[...]

7-2 Using a Connecte d Telephone > FAX/TEL Aut o Switch Reception F AX/TEL Auto Switch Reception This reception method is convenient when using both tele phone and fax on a single telephon e line. When fax originals have been sent, the machine au tomatically receives them, a nd when the other party is calling from a telephone, the machine makes [...]

7-3 Using a Connecte d Telephone > FAX/TEL Aut o Switch Reception 1 The telephone rings. The connecte d telephone set make s a ringing tone . Note that i f [0] (zero) is set as the number of rings (for F AX/TEL Auto Sw itch), the connec ted telephone does not ring . 2 Answer the call. When the call is from a telephone 1 The machine make s a ring[...]

7-4 Using a Connecte d Telephone > FAX/Answ ering Mach ine Auto Switch Reception F AX/Answering Machine Auto Switch Reception This method is convenient when usi ng both the answer ing machine and fax. When fax originals ha ve been sent, the machine receives them automatically , an d when the call is from a teleph one, th e machine follows the fu[...]

7-5 Using a Connecte d Telephone > FAX/Answ ering Mach ine Auto Switch Reception 1 The telephone rings. The connected telephone set makes ringing to ne the set number of times. 2 The answering machine responds. When the call is from a telephone, but t he user is absent The answering machin e plays a response messa ge, and st arts recording the o[...]

7-6 Using a Connected Te lephone > DRD Reception (Availabl e for inch versions only) DRD Reception (A vailable for inch versions only) This reception mode utilizes th e Distinctive Ring Pattern service available th rough some telephone co mpanies. With this service, you can use two or more fax numbers on a single te lephone line. Thus, you can u[...]

7-7 Using a Connected Te lephone > DRD Reception (Availabl e for inch versions only) 2 Answer the call. The machine will then ring using the predetermined ring p attern. When the call is from a telephone Lift the handset and speak with the other party . When the conversat ion is over , fax reception can be initiated manuall y . When the call is [...]

7-8 Using a Connecte d Telephone > Manual Send Manual Send When you want to talk to the pers on at the receiving system or the re ceiving sy stem needs to switch to fax, use this method to send origina ls. 1 Place the originals. 2 Dial the dest ination. Lift the handset, and dial the number of the receiving syste m. 3 Check if the telephone line[...]

7-9 Using a Connecte d Telephone > Manual Rece ption Manual Reception Use this method when you want to receive ori ginals af ter talking to the person at the sending system. 1 The telephone rings. When there is an in coming call, the telephone connected to the machin e makes a ringin g tone. 2 Lif t the handset. Lift the handset of the telep hon[...]

7-10 Using a Connecte d Telephone > Remote Switch Function Remote Switch Function Y ou can start fax rece ption by operation from th e connected telephone set. This function is convenient for using this machine and a teleph one set (commercially availab le product) in combination installed at places distant from each other . Using the Remote Swi[...]

8-1 8 Chec king T r ansmission R e sults and R e gistr a tion Sta tus This chapter explains the follo wing topics: V arious T ools for Checking T ransmission Results and Regi stration S tatus ............... ................... ..................... 8- 2 Checking F AX Job History .............. .................... ................... .............[...]

8-2 Checking Transmission Results and Registration Status > Various Tools for Checking Tr ansmission Results and V arious T ools for Checking T ransmission Result s and Registration S t atus Check the fax transmission results and re gistration status using th e following tools. T ool Display Location Content s to Check Timing of Check Reference [...]

8-3 Checking Transmission Result s and Registration Status > Checking FAX Job History Checking F AX Job History Display the history of the latest 100 each of send and receipt re sults on the display for checkin g. Displaying Job Log Screen 1 Display the screen. Press [Send Job Lo g] to check send result, [Print Job Log] to check receip t result,[...]

8-4 Checking Transmission Results and Registration Status > Prin ting Administrative Re ports Printing Administrative Report s Y ou can print various administrative report s to check the result s of fax transmission or the status of the functional setup. Send Result Report s Each time you send a fax, you ca n print a report to confir m whether t[...]

8-5 Checking Transmission Results and Registration Status > Prin ting Administrative Re ports Report for Job Canceled before Sending Print a send result report wh en the job is can celed before be ing sent. 1 Display the screen. 2 Configure the function. Press [Off], [On]. Send Result Report Completed Completed Send Result Report With transmit t[...]

8-6 Checking Transmission Results and Registration Status > Prin ting Administrative Re ports F AX RX Result Report s Each time you receive a fax, you can print a re port to confirm whether the fax was received successfully . 1 Display the screen. 2 Configure the function. Press [Off] (not to print), [On] (to print), or [Error/SubAddress]. NOTE [...]

8-7 Checking Transmission Results and Re gistration Status > Activity Report Activity Report Activity reports are r eports of both the se nt faxes and the rece ived faxes. Each r e port list s the history of the latest 50 sent or received fax dat a. When automatic printout is selected, a repor t is printed out automatically af ter every 50 faxes[...]

8-8 Checking Transmission Results and Re gistration Status > Activity Report Press [Outgoing F AX Report] to print the sent fax r eport, and press [Incoming F AX Report] to print the receive d fax report. Automatic Printout An activity report is printe d out automatically after eve ry 50 faxes sent or received. 1 Display the screen. Press [Outgo[...]

8-9 Checking Transmission Results and Registration Status > Status Page S t atus Page A status p age provides informati on on a numb er of user setups. F AX-related information includ es the Local F AX Number , Local F AX Name, fax line setting, etc. Y o u can print it out as necessary . 1 Display the screen. 2 Print A status pa ge is printed. S[...]

8-10 Checking Transmission Re sults and Registration Status > Repo rting FAX Receipt Result by E-mail Reporting F AX Receipt Result by E-mail Fax receipt can als o be notified by e-mail in stead of checking the receipt result report. 1 Display the screen. NOTE This setting is displayed when the F AX RX Resu lt Report setting is [On] or [Er ror a[...]

8-11 Checking Transmission Re sults and Registration Status > Repo rting FAX Receipt Result by E-mail 2 Select the destination. Select from the add ress book Enter the E-mail address For details on character entry , refer to Character Entry Method on page 1 1-2 . Add 10:10 System Menu/Counter. Ext. Address Book Address Entry Address Book Cancel [...]

8-12 Checking Transmission Re sults and Registration Status > Conf irmation Screen of Destinatio ns Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation scre en of destinations app ears after pressing the Start key . For details, refer to Dest. Check before Send in the machine’s Operatio n Guide[...]

8-13 Checking Transmission Re sults and Registration Status > Conf irmation Screen of Destinatio ns 3 Press [Check]. When you ha ve finished check ing all destinat ions, press [ Check]. 4 Press the St art key . St a r t s e n di n g Destinations Check 10:10 Check the destinations and press [Check]. Menu 1/2 123 3333 44444 99999 Cancel Check 123 [...]

9-1 9 F ax Settings This chapter explains the follo wing topics: Default fax settings ............ .................... ................... .................... ...................... ............. .......... ................ ........ 9-2 Operation method .............. ... ................. ................... ................... .................[...]

9-2 Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as fo llows: 1 Display the screen. 2 Configure the function. NOTE If user login administration is enabled, you c an only change th e settings by logging in with administrato r privil[...]

9-3 Fax Settings > Default fax settings Refer to System Menu Settings on the following p age and configure as needed. System Menu Settings Settings for the fax function in the system menu ar e shown below . NOTE For settings other than fax settings, refer to the Operation Guide for the machine. Item Description Reference Page Report Print report[...]

9-4 Fax Settings > Default fax settings Report Print reports to ch eck the machine settings and status. Default settin gs for printing the result repo rts can also be configured. Report Print Admin Report Settings Result Report Setting Item Description Stat us Pa ge A st a tus page provides information on a number of user setup s. F AX-related i[...]

9-5 Fax Settings > Default fax settings Cassette/MP T ray Settings Select pap er size and media type for Cassette 1 to 4 and multi pu rpose tray . Cassette1 (to 4) Multi Purpose T ray Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4). Va l u e Metric: Select from A4, A5, A 6*, B5 or[...]

9-6 Fax Settings > Default fax settings Common Settings Configures overall machine oper ation. Sound Function Default s FA X Settings related to the fax function can be con figured. TX/RX Common Item Description Buzzer Set options for buzzer sound during th e machine operations. Job Finish Emit a sound when a print job is normally completed. Va [...]

9-7 Fax Settings > Default fax settings T ransmission Reception Item Description Local F AX Name Register the local F AX name printed on in the transmit terminal identifi cation. This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup) on page 1-8 . Local F AX ID Register the local F AX ID. This item is included i[...]

9-8 Fax Settings > Default fax settings TX/RX Rest riction This function allows you to sen d or receive or iginals only when c ommunication re quirements are met. For details, re fer to T ra nsmission Restriction on page 9-10 . Forward Settings When you have rece ived a fax, you can forw ard the received image to other faxes and comp uters or sp[...]

9-9 Fax Settings > Default fax settings Adjustment/Maintenance Adjust printing quality and co nduct machine mainten ance. Service Setting Item Description F AX Call Settings (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, per form the following PBX setting. Exchan[...]

9-10 Fax Settings > Transm ission Restriction T ransmission Restriction This function allo ws you to send or re ceive originals only when communication requ irements are met. Us ing this function can limit other parties with which you can communicate. S pecifically , you must register communi cation requirement s (Permit F AX No./Perm it ID No.)[...]

9-11 Fax Settings > Transm ission Restriction Registering Permit F AX No. 1 Display the screen. Prerequisites Reception Rejection Requirement s Reception Rejectio n • Register Reject F AX numbers .* (Refer to Registering Reject F AX No. on pa ge 9-14 .) • Reception restriction settings are specified in [Reject Lis t] in Recepti on Restr icti[...]

9-12 Fax Settings > Transm ission Restriction 2 Add a permit fax number . Use the numeric keys to enter Permit F AX No, and press [OK]. Up to 20 digit s can be entered. 3 T o register another permit fax number , repeat step 2. Changing and Deleting Permit F AX No. 1 Display the screen. NOTE Press [Pause] to insert a pause (-) betwee n numbers. P[...]

9-13 Fax Settings > Transm ission Restriction 2 Change/Delete. Changing Press […] for Permit F AX No. you want to change, and enter the new number . Deleting Select Permit F AX No. you want to delete, and press [(Delete)] (the trash can ic on). NOTE For the procedure for en tering a number , refer to Registering Per mit F AX No. on p age 9-1 1[...]

9-14 Fax Settings > Transm ission Restriction Registering Reject F AX No. 1 Display the screen. 2 Add a Reject F AX No. Use the numeric keys to enter Reject F AX No, and press [OK] . Up to 20 digits can be entered. 3 T o register another Reject F AX No, repeat step 2. NOTE Up to 25 Reject F AX numbers can be registered. NOTE Press [Pause] to ins[...]

9-15 Fax Settings > Transm ission Restriction Changing and Deleting Reject F AX No. 1 Display the screen. 2 Change/Delete. Changing Press […] for Reject F AX No. you want to change, and enter the new nu mber . NOTE For the procedure for en tering a number , refer to Registering Reje ct F AX No. on p age 9-14 . System Menu/Counter. System Menu [...]

9-16 Fax Settings > Transm ission Restriction Deleting Select Reject F AX No. you wa nt to delete, and press [(Delete) ] (the trash c an icon). Registering Permit ID No. 1 Display the screen. NOTE Up to 10 Permit ID numbers can be registered. TX/RX Restriction - Reject No. List 10:10 System Menu/Counter. End Menu 1/1 6543 3 4 2 Reject No. List 1[...]

9-17 Fax Settings > Transm ission Restriction 2 Add a Permit ID No. Use [+]/[-] or the numeric key s to enter Pe rmit ID No. (0000 to 9999), and press [OK] . 3 T o register another Permi t ID No, rep eat step 2. Changing and Deleting Permit ID No. 1 Display the screen. Add - FAX ID 10:10 (0000 - 9999) Cancel OK System Menu/Counter. System Menu/C[...]

9-18 Fax Settings > Transm ission Restriction 2 Change/Delete. Changing Press […] for Permit ID No. you want to change, and en ter the new number . Deleting Select Permit ID No. you wan t to delete, and press (Delete ) (the trash can icon). NOTE For the procedure for en tering a number , refer to Registering Per mit ID No. on page 9- 16 . ID:1[...]

9-19 Fax Settings > Transm ission Restriction Setting Send Restriction Restrict the othe r parties to which you send or iginals only to the ones regi stered in Permit F AX No. and Permit ID No. as well as the ones registered in the Address Book. T o chang e the sending restrictio n, follow the steps below . 1 Display the screen. 2 Configure the [...]

9-20 Fax Settings > Transm ission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from sender s registered in Permit F AX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject Li st] for Recept io n Restriction so that reception from send[...]

9-21 Fax Settings > Transm ission Restriction Unknown Number Reception Select whether to receive the fax of that the number is unknown wh en [Reject List] is set for Reception Res triction. T o change the reception restr iction for the un known fax num ber , follow t he steps below . 1 Display the screen. 2 Configure the function. T o receive fa[...]

9-22 Fax Settings > Unusable Time Unusable T ime This feature sets a time period during wh ich the machine will not print received faxes. 1 Display the screen. IMPORT ANT When Unusable T ime is set, in addition to F AX printing, all other operations are all prohibited during the unusable time period, including printing of copy jobs, print er job[...]

9-23 Fax Settings > Unusable Time 2 Configure the function. Set the unusable time Use [+]/[-] or the numeric key s to enter th e start time and end time, an d press [OK]. Set the cancel code S pecify the code to temporarily cancel the unu sable setting during unusable time. Use the numeric keys to enter Unlock Code (0000 to 9999), and press [OK][...]

9-24 Fax Settings > Account Man agement Account Management Account management is user manag ement that specifies th e users who can use the mach ine and job accounting that controls the usage per accoun t. In user accounting, up to 100 users ca n be managed using User ID an d Password. In job accounting, the status of fax u se per account can be[...]

9-25 Fax Settings > Account Man agement • Broadcast transmission • Sub address tran smission • Output from Sub address Box • Encrypte d transmission • Manual sen d when dialed fr om this machine to the receiving system • Polling transmission • Network F AX transmission When job accounting has been en abled, batch transmission funct[...]

9-26 Fax Settings > Account Man agement 3 Log in. Simple Login If this screen is displayed durin g operations, s elect a user a nd log in. Refer to Simple Login on the machine’s Operation Guide . NOTE If Network Authentication is selected as the user authentication method, either Lo cal or Network can be selected as the auth entication destina[...]

9-27 Fax Settings > Account Man agement Logging in when Job Accounting has been Enabled When job accounting has been enabled, yo u need to enter an Account ID when using the machine. Login 1 Enter the account ID. If this screen is displayed during op erations, enter the account ID. 2 Log in. NOTE If you entered a wrong character , pr ess the Cle[...]

10-1 10 T r oubleshooting This chapter explains the follo wing topics: Indicators During Sending/Receiv ing Operation .......... .................... ................... .................... ............ ............. 10-2 Responding to an Attention Indicator Flashes .... ................... .................... ................... ................[...]

10-2 Troubleshooting > Indica tors Duri ng Sending/Receiving Operation Indicators During Sending/Receiving Operation The Processin g and Memory indicators show the fax transmission st atus. •T h e processing indi cator blinks during fax transmission and re ception. •T h e Memory indica tor blinks when source dat a is being stored in memory f[...]

10-3 Troubleshooting > Prec autions When Turning Power OFF Precautions When T urning Power OFF T o receive faxes with the power turned off, press the Power key on the operation panel. Y ou cannot automatically receive a fax when the main power switch is turned of f. Before turning of f the main power switch, press the Power key on the operation [...]

10-4 Troubleshooting > Err or Messages Error Messages When an error occurs, the di splay may show one of the er ror messages listed below . Thes e will help you identify and correct the problem. NOTE When a transmis sion error occurs, a sent/ receipt result repo rt is produced. Check the error code shown in the report and refer to Error Code Lis[...]

10-5 Troubleshootin g > Error Code Li st Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Res ult Report and Activity Report. NOTE “U” or “E” will appear in the error code d epending on th e communication speed setting. Error Code Possible Cause/Action Busy Failed to establish co[...]

10-6 Troubleshootin g > Error Code Li st U03400 Polling rece ption wa s interrupted because the p a ssword entered by the othe r party did not match the Local F AX ID on the receiving machine. Check wi th the other party . U03500 Sub address bulletin board reception was attempted and the other party’s machine is an our brand model, but the spe[...]

10-7 Troubleshooting > Tr oubleshooting T roubleshooting When a proble m occurs, first check the followin g. If the proble m persists, contact your dea ler or service re presentative. Symptom Checkpoint Corrective Act ion Reference Page Cannot send documen t. Is the modular cord connected correctly? Connect the modular cord correctly . ― Is Se[...]

10-8 Troubleshooting > Tr oubleshooting Cannot pe rform mem ory forwarding usi ng a sub address. Is the recip ient fax m achine equipped with a sub address transmission feature? Sub address transmission cannot be performed unless the recipien t fax machine has a similar sub address transmission feature. ― Is the entered sub address identical t[...]

11-1 11 A ppendix This chapter explains the follo wing topics: Character Entry Method .. .................... ................... ................... .................... ...................... .. ..................... ....... 1 1-2 Entry Screens .......... .................... ................... .................... ................... ..........[...]

11-2 Appendix > Character Entry Method Character Entry Method T o enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained be low . Entry Screens Lower-case Letter Entry Screen NOTE QWERTY , QWERTZ and AZER TY are keyboard layout s the same as a PC keyboard are availa ble. If necessary , change[...]

11-3 Appendix > Character Entry Method Upper-case Letter Entry Screen Number/Symbol Entry Screen No. Display/ Key Description 13 [  ]/[  ] T o enter a number or symbol not shown in the keyboa rd, press the cursor key and scroll the scre en to view other numbers or symbols to enter . GB0057_E02 13 GB0057_E03[...]

11-4 Appendix > Character Entry Method Entering Characters Follow the steps be low to enter ‘List A-1’ for an example. 1 Enter 'List', (sp ace). T o shift from lower case to upper case letters, press [a/A]. T o shift from upper case to lower case letters, press [A/a]. 2 Enter 'A-1'. T o enter numbers or symbols, press [AB[...]

11-5 Appendix > Specifications S pecifications NOTE S pecifications are subject to change without notice. Item Description Compatibility Super G3 Communication Line Subscriber telephone lin e T ransmission T ime 3 seconds or less (33600 bps, JBIG , ITU-T A4-R #1 chart) T ransmission S peed 33600/31200/28800/26 400/24 000/21600/19200/1 6800/14400[...]

11-6 Appendix > Menu Map Menu Map One T ouch Key (page 3-6 ) Address Book (page 3-4 ) Ext. Address Book (refer to KYOCERA COMMAND CENTER Operation Guide ) Add Dest. (page 3-2 ) Functions Original Size (page 4-9 ) Original Orientation (page 4-10 ) Duplex (page 4-10 ) F AX TX Resolution (page 4-1 1 ) Density (page 4-12 ) Original Image (page 4-12 [...]

11-7 Appendix > Menu Map T oner S tatus (refer to the machine’s Operation G uide ) Paper S tatus (refer to the machine’s Operation G uide ) Removable Memory (ref er to t he machine’ s Operation Guide ) Quick Setup Wizard F AX Setup (p age 1-8 ) Paper Setup (refer to the machine’s Operation Guide ) Energy Saver Setup (refer to the machine[...]

11-8 Appendix > Menu Map Common Settings Default Screen (refer to the machine’s Operation Guide ) Sound (page 9-6 ) Buzzer (refer to the machine’s Operation Guide ) F AX Speaker V olume (page 9-6 ) F AX Monitor V olume (page 9-6 ) Original Settings (refer to the machine’s Operation Gui de ) Paper Settings (refer to the machine’s Operatio[...]

11-9 Appendix > Menu Map Favorites/Application (refer to the machine’s Operation Guide ) Internet (refer to the machine’ s Operation Guid e ) Address Book/ One To u c h Address Book (page 2-2 ) One T ouch Key (page 2-12 ) Address Book Defaults Sort Print List (page 2-1 1 ) User Login/Job Accounting (refer to the ma chine’s Operation Guide [...]

11-10 Appendix > Received FAX Sizes an d Paper Priority (Inc h Model) Received F AX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orient ation, the machine automatically chooses the printing paper acco rding to the following priority . Same Size Override Received F AX Size Priority [...]

11-11 Appendix > Received FAX Sizes an d Paper Priority (M etric Model) Received F AX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orient ation, the machine automatically chooses the printing paper acco rding to the following priority . Same Size Override Received F AX Size Prior[...]

Index-1 Index Numerics 2 in 1 Print 5-11 A Account Management 9-24 Address Book 2-2 , 3-4 Adding a contact 2-2 Adding a Group 2-6 Change/Dele tion 2-9 Printing Address List 2-11 Search 3-4 Select a Destination 3-4 B Batch Print 5-11 Batch Transmission Function 4- 16 Broadcast Transmission 3-8 C Cancel Cancelling Delayed Transmission 4-18 Cancelling[...]

Index-2 N Network FAX 6-43 Basic Transmission 6-46 Configuring the Driv er Default Settings 6- 49 Flow of Receiving 6-43 Flow of Sending 6-43 Installing the Network Fax Driver 6-45 Online Manual 6-44 Setup 6-44 No Print Output 10-7 O One-touch Keys 2-12 Adding a Destination 2-12 Change/Dele te 2-14 Select Destination 3-6 Operation Panel 1-4 , 1-5 O[...]

Index-3 T Telephone Line 1-8 , 9-7 Time 1-11 , 9-3 Touch Panel 1-6 Transmi ssion Re strict ion 9-10 Communication Establishing Re quirements 9-10 Permit FAX No. 9-11 Permit ID No. 9-16 Prerequisites 9-10 Reception Rejectio n Requirem ents 9-11 Reception Restriction Setting 9-20 Reject FAX No. 9-14 Send Restriction Setting 9-19 Unknown Numb er Recep[...]

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F irst Edition 20 1 1 . 05 2 M D KMEN000[...]