Olympus DS-320 manual

1 DIGIT AL VOICE RECORDER DS-320 INSTRUCTIONS Please read these instructions for information about using the product correctly and safely . Keep the instructions handy for future reference. T o ensure successful recordings, we recommend that you test the record function and volume before use. V iaV oice kit[...]

2 Thank you for purchasing the Olympus Digital V oice Recorder DS-320. Before using your new recorder , read this manual carefully to ensure that you know how to operate it safely and correctly . Keep this manual in an easily accessible location for future reference. • The warning symbols indicate important safety related information. T o protect[...]

3 Batteries W arning • Batteries should never be exposed to flame, heated, short-circuited or disassembled. • Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries. • Never use any battery with a torn or cracked outer cover . • Keep batteries out of the reach of children. • If you notice anything unusual whe[...]

4 Hardware Section[...]

5 T able of Contents Getting Started Main Features ........................................... 6 Identification of Parts ................................ 7 Preparing for Recording Inserting Batteries ..................................... 9 Replacing Batteries ................................. 10 Using the AC Adapter .............................. 1[...]

6 DS-320 Main Features DS-320 Main Features Summary of product features: ● The DS-320 digital voice recorder stores highly compressed DSS format voice messages in 16MB integrated flash memory . ● The DS-320 supports two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode. Continuous recording time is approximately 2 hours a[...]

7 Identification of Parts 1 SP DICT button 2 MENU/VOL switch 3 PLA Y button 4 REW (Rewind) button 5 FF (Fast Forward) button 6 STOP button 7 Strap hook 8 Built-in speaker 9 REC (Record) button 0 INDEX/FOLDER button ! Display (LCD panel) @ ERASE button # Record indicator lamp $ Built-in microphone % Earphone jack ^ Microphone jack & HOLD switch [...]

8 Display (LCD Panel) 1 2 3 5 7 6 4 8 9 0 1 Recording mode 2 Microphone sensitivity 3 Month-date-year (M.D.Y .) and hour- minute-second (H.M.S.) 4 Elapsed time, remaining recording time, recording date and time indicators, menu display , etc. 5 Folders (A and B) 6 Message number display 7 Insert recording mark 8 Remaining recording time mark 9 Rema[...]

9 1 Slide open the battery cover . 2 Insert two AAA alkaline batteries, observing the correct polarity . 3 Close the battery cover completely . The display will show the current date and time setting for 1 second before appearing as shown at right. ................................................................................................ * Th[...]

10 Replacing Batteries If begins to flash on the display , stop the recorder and replace both batteries as soon as possible. If [BA TT] and appear on the display , the recorder will stop and will not operate. Replace both batteries immediately . If the recorder fails to work properly after the batteries are replaced, see “Reset” on page 33. W a[...]

11 SP DICT INDEX/ FOLDER R E C S TO P ERASE M EN U /VO L STOP button MENU/VOL switch All of your recorded messages will be stamped with the time and date that you finished recording. This feature is useful to manage your recordings. If the time and date are not set, this information will be inaccurate. Using the MENU/VOL switch Note When batteries [...]

12 Setting Time/Date 1 Press the MENU/ VOL switch. The menu appears on the display . 2 Move the MENU/ VOL switch up to choose the screen with the flashing date/time indicator . 3 Press the MENU/ VOL switch. The year cursor will flash. 4 Move the MENU/ VOL switch up or down to set the year . Continue to set the month, date, hour , and minute. 5 Pres[...]

13 Setting an ID Setting an ID If an ID is set, it is automatically included in each message to help identify who recorded the message when it is transferred to a PC. Setting IDs is recommended for easier management of recorded messages. T o set an ID, stop the recorder and follow these steps: 1 Press the MENU/VOL switch. The menu appears on the di[...]

14 Recording Recording 1 Press the INDEX/FOLDER button to choose a folder . The INDEX/FOLDER button toggles between folder A and folder B each time you press it. 2 Press the REC button to start recording. The recorder starts recording, and “REC” appears on the display for 2 seconds. The recording indicator lamp glows. Elapsed recording time app[...]

15 Recording Settings While the recorder is designed to record messages without requiring special settings, it offers a LP mode for long recordings, a DICT mode for dictation, and a V ariable Control V oice Actuator (VCV A) to economize on memory usage. For more details see the relevant sections of the manual. Recording modes: SP (Standard Playback[...]

16 Recording Recording Insert recording Y ou can insert recordings into previously recorded messages. 1 Press the INDEX/FOLDER button to choose a folder . 2 Move the MENU/VOL switch down to choose the message into which you want to insert recording. 3 Press the PLA Y button to play the message. 4 Press the STOP button at the point where you want th[...]

17 Recording 9 Press the REC button. The insert recording starts. 10 Press the STOP button. The insert recording stops. ................................................................................................ Notes • Insert mode is only valid for one action. As soon as another operation (such as Playback) is executed, the recorder will go[...]

18 Playing and V olume Control Playing and V olume Control 1 Press the INDEX/FOLDER button to choose a folder . 2 Move the MENU/VOL switch up or down to choose the message you want to play . The time and date when the message was recorded are displayed. 3 Press the PLA Y button. The recorder will start playing. The elapsed playing time appears on t[...]

19 ERASE SP DICT INDEX/ FOLDER MENU /VOL Playing and V olume Control V olume Control Move the MENU/VOL switch up or down while playing a message. Moving the switch will show the current volume setting (0 to 30) on the display . Moving the MENU/VOL switch up increases the volume. Moving the MENU/VOL switch down decreases the volume. Note If you do n[...]

20 Playing and V olume Control Operation Press the PLA Y button for 1 second or longer while playing a message. Press the FF button while stopped. Press the REW button while stopped. Press and hold the FF button while playing a message. Hold the REW button while playing a message. Fast Playback (FPL Y) Fast Forward (FF) Rewind (REW) Cue (CUE) (Fast[...]

21 Erasing Erasing 1 Press the INDEX/FOLDER button to choose the folder containing the message you want to erase. 2 Move the MENU/VOL switch up or down to choose the number of the message you want to erase. 3 Press the ERASE button for 1 second or longer . The message number will flash. 4 Press the ERASE button again. “ ERASE ” flashes and then[...]

22 Erasing Erasing Erase All Messages from a Folder All files in a folder can be erased simultaneously . 1 Press the INDEX/FOLDER button to choose the folder containing the messages you want to erase. 2 Press the MENU/VOL switch. 3 Move the MENU/VOL switch up to choose “ ERASE ALL ” . “ ALL ” and the folder name will flash. 4 Press the ERAS[...]

23 Erasing T o Partially Erase a Message Y ou can select part of a message to erase. 1 Press the INDEX/FOLDER button to choose a folder. 2 Move the MENU/VOL switch up or down to choose the message you want to partially erase. 3 Press the PLA Y button to play the message. 4 Press the STOP button where you want the partial erasure to begin. 5 Press t[...]

24 Erasing 9 Press the ERASE button for 1 second or longer . “ OK ” appears on the display when the partial erasure is finished. Remaining recording time is extended for about the length of the partial erasure. ................................................................................................ Notes • If you do not press the ERAS[...]

25 Recording Modes Recording Modes The recorder provides approximately 2 hours and 30 minutes of continuous recording* in SP mode and approximately 5 hours and 20 minutes* in LP mode. The default is SP mode. SP mode: Standard Playback mode LP mode: Long Playback mode *Recording time may be reduced if many short messages are recorded. 1 Press the ME[...]

26 Microphone Sensitivity Microphone Sensitivity The sensitivity of the built-in microphone is adjustable to suit recording needs. CONF (conference recording): High-sensitivity mode that records sounds from all directions. DICT (dictation recording): Low-sensitivity mode suitable for dictation. 1 Press the MENU/VOL switch. 2 Move the MENU/VOL switc[...]

27 Using the V ariable Control V oice Actuator (VCV A) Using the V ariable Control V oice Actuator (VCV A) When the microphone senses that sounds have reached a preset volume, the built-in V ariable Control V oice Actuator (VCV A) starts recording automatically , and stops when the volume drops. Particularly helpful for extended recording, the VCV [...]

28 Using the V ariable Control V oice Actuator (VCV A)/ Dictation Mode ERASE SP DICT INDEX/ FOLDER MENU /VOL Dictation Mode Simply pressing the SP DICT button sets up the recorder for dictating or for recording messages to be transferred to a PC for speech-to-text conversion using voice recognition software. Dictation mode settings Recording mode: [...]

29 Index Marks Index Marks Press the INDEX/FOLDER button when the recorder is recording or paused while recording. An index mark appears on the display , along with “ INDX ” , and the record indicator lamp flashes. When you play a message that has an index mark, the index mark appears on the display , along with “ INDX ” , when the index po[...]

30 T ransferring Messages T ransferring Messages A recorded message can be transferred from one folder to the other . The file is added as the last message in the destination folder . 1 Press the INDEX/FOLDER button to choose the folder containing the message you want to move. 2 Move the MENU/VOL switch up or down to choose the number of the messag[...]

31 System Sounds (Alarms) System Sounds (Alarms) The recorder beeps to alert you to button operations or to warn you of errors. System sounds may be turned off. 1 Press the MENU/VOL switch. 2 Move the MENU/VOL switch down to choose “ ALARM ” . 3 Press the MENU/VOL switch to choose “ ON ” or “ OFF ” . The MENU/VOL switch toggles between [...]

32 Formatting Formatting If you want to initialize the built-in flash memory to its factory defaults, follow these steps: 1 Press the MENU/VOL switch. 2 Move the MENU/VOL switch up or down to choose “ FORMA T ” . “ YES? ” will flash. 3 Press the ERASE button for 1 second or longer . “ FORMA T ” flashes and then “ OK ” appears on the[...]

33 Reset If the display or the recorder acts strangely , lightly press the reset button in the battery compartment with the tip of a ballpoint pen or a similar object. Notes • Do not use a sharp object such as a needle. • Pressing the reset button may cause the clock to change. V erify the correct time and reset the time and date. • V oice da[...]

34 T roubleshooting Q.1 Nothing appears on the display A.1 The batteries are not inserted properly . The batteries are drained. The HOLD switch is set to the HOLD position. The recorder is in standby mode. Q.2 Won ’ t run A.2 The HOLD switch is set to the HOLD position. The batteries are drained. The battery cover is open. Q.3 Unable to record A.[...]

35 Specifications Recording format DSS (Digital Speech Standard) Recording medium 16MB integrated flash memory Input level – 70 dBv Overall frequency response SP mode: 300 to 5,000 Hz LP mode: 300 to 3,000 Hz Recording time SP mode: Approx. 2 hours 30 minutes (1 message continuous recording) LP mode: Approx. 5 hours 20 minutes (1 message continuo[...]

36 Software Section[...]

37 T able of Contents Important Operating Environment ........................... 38 Features of DSS Player and IBM ViaVoice . . . 38 How to Use This Manual ......................... 38 Preparation Installing DSS Player Software ............... 39 Installing IBM ViaV oice Software ............ 40 Setting Up Y our Microphone and Audio System for IBM[...]

38 Operating Environment/Features of DSS Player and IBM V iaVoice/How to Use This Manual Operating Environment ● Microsoft Windows 95, Windows 98, Windows 2000,or Windows NT W orkstation 4.0 with Service Pack 5: Intel Pentium 300 MHz processor and 256K L2 cache or equivalent (including AMD-K6 with 256K L2 cache) ● Windows Me: Intel Pentium lll [...]

39 Installing DSS Player Software Installing DSS Player Software In order to use the PC link functions, you must first install DSS Player and IBM ViaV oice in your PC. • When running Windows NT4/2000 through a network connection, it is required to log in as the Administrator or under a user name designated as an Administrator . 1 Insert the DSS P[...]

40 Installing IBM ViaV oice Software Installation Options Select the install Options. T o clear an Option, click on the tick mark in the box. Select the option, if available, to install ViaV oice support for Microsoft Office only if you have Microsoft Office 97 or Of fice 2000 programs installed on your computer . This option includes support for d[...]

41 Installing IBM ViaV oice Software Adobe ® Acrobat ® Reader If Adobe Acrobat Reader is not already installed on your computer , select the option to have ViaV oice automatically start the Adobe Acrobat Reader installation program. Adobe Acrobat Reader enables you to view the ViaV oice Command Reference. Click <Next> when you have finished[...]

42 Setting Up Y our Microphone and Audio System for IBM ViaV oice Setting Up Y our Microphone and Audio System for IBM V iaV oice Woody appears if you placed V oiceCentre in your StartUp folder . If Woody does not appear , start V oiceCentre by clicking [Start] ➔ [Programs] ➔ [IBM ViaV oice V oiceCentre]. Woody gives you a short presentation. ([...]

43 Audio Setup Wizard This wizard presents several windows to help you set up your microphone. We recommend that you use the microphone that comes with the product until you are thoroughly comfortable with your speech system. The Audio Setup Wizard will prompt you to identify the type of microphone and components you have. With the microphone on, c[...]

44 Creating a V oice Model Creating a V oice Model Y ou must give V iaV oice a sample of your voice so that it can understand you. The User Wizard makes it easy for you to do this. When you see this window , click <Start>, then read aloud the text in the box, speaking in a normal style. As ViaV oice recognises you, some text will become grey [...]

45 When ViaV oice has enough recorded data, you will see the Story Finished window . Click <Analyse> to have ViaV oice create your voice model. However , if you have a strong regional accent, we recommend that you click <Continue Reading> so that you can record more sentences, giving ViaV oice more data for analysis. Doing everything yo[...]

46 Y ou see this window after clicking <Analyse>. Wait until V iaV oice has fully processed your recording before turning of f your computer or working with other processing-intensive programs. Creating a V oice Model Creating a V oice Model[...]

47 Connecting the Digital V oice Recorder DS-320 1 2 Connecting the Digital V oice Recorder DS-320 Before connecting the KP3 serial connection cable to the DS-320 digital voice recorder ,make sure that the HOLD switch is released and that the recorder is in stop mode. 1 Connect the provided KP3 serial cable to the serial port of the PC. 2 Connect t[...]

48 Starting DSS Player Start DSS Player as described below . • The following procedure assumes that DSS Player is installed in the PC. For installation, see “Installing DSS Player Software”. 1 Start Windows. 2 Connect the DS-320 digital voice recorder . For connections, see “Connecting Digital V oice Recorder DS-320”. 3 Click the [Start] [...]

49 Selected File Downloading Window Selected File Downloading Window V oice files can be selected and downloaded using the downloading window , which is displayed immediately after the startup. • T o display the main window immediately after start up, open the [Option] menu and uncheck [Open Download Window After Start]. 1 Main Window button Clic[...]

50 Selected File Downloading Procedure 1 Selecting the folder . Select the folder containing the voice files to be downloaded. The illustration shows the display when folder A is selected. 2 Selecting the voice files. Select the voice files to be downloaded. T o select more than one voice file, hold the Ctrl or Shift key while selecting the voice f[...]

51 V oice File Playback Window A voice file can be played back from the main window . • T o display the main window from the downloading window , click the Main W indow button in the downloading window . 1 Downloading Window button Closes the main window and opens the downloading window . 2 Current Folder Provides selection of folders in the PC. [...]

52 V oice File Playback Procedure V oice File Playback Procedure T o play back a voice file. 1 Select the folder . From [Active Folder], select the folder containing the voice file you want to play back. The illustration shows the display when “C:ProgramFilesOlympusDssPly32 MessageFolder_A” has been selected. 2 Select the voice file. Selec[...]

53 Sending V oice Files by E-mail V oice files can be sent by E-mail, simply by attaching them to an e-mail message created with your e-mail software. Attach voice files as described below . For details on sending e-mail, refer to the instructions of your e-mail software. 1 Start DSS Player . 2 Launch your e-mail program and create a new message. 3[...]

54 V oice Recognition V oice files can be converted into text with IBM ViaV oice. Input Device Setup T o perform voice recognition of DSS-format files recorded with the DS-320 digital voice recorder, you first have to set up the input device for the DS-320 digital voice recorder with IBM ViaV oice. V oice Recognition 1 Click the [Start] button and [...]

55 • It is sometimes necessary to input voice during audio setup or enrolling. T o enable voice input, turn on the microphone while pressing and holding the SP DICT mode button on the DS-320 digital voice recorder . V oice Recognition Creating a V oice Model Y ou must give ViaV oice a sample of your voice through the DS-320 microphone so that it [...]

56 When you have finished reading the text aloud, ViaV oice displays the Choosing a Story window . Select the story that you want to read aloud for creating your voice model. If the story you want has two parts, select Part 1 first. Read the story aloud, speaking in a normal tone of voice. When ViaV oice has enough data, the Story Finished window w[...]

57 Executing V oice Recognition Start voice recognition as described below . Click the [Start V oice Recognition] icon . The voice recognition software window appears and voice recognition starts. • For more details on the functions of IBM ViaV oice (such as correction of converted characters), refer to the ViaV oice’s online help. V oice Recog[...]

58 Converting File Formats/ Uninstalling DSS Player or IBM V iaV oice Converting File Formats Use the [Save As] command in the [File] menu. T o convert a voice file into the WA VE format, select [W A V File] as the file type. When a voice file is converted into the W A VE format, proprietary DSS format data (priority , index marking, etc.) will be [...]

59 T roubleshooting/ T echnical Assistance and Support Possible Causes Insufficient hard disk capacity . A connection cable is unplugged. DSS Player is not installed. The HOLD switch of the DS-320 is set to HOLD. The speaker or headphone volume is set too low . The volume of Windows or DSS Player is set too low . The speaker or headphones is not co[...]

60 Declaration of Conformity Model Number: DS-320 Trade Name: DIGIT AL VOICE RECORDER Responsible Party: OL YMPUS AMERICA INC. Address: 2 Corporate Center Drive, Melville, NY 1 1747-3157, U.S.A. T elephone Number: 1-800-622-6372 This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device[...]