OmniWare Pro 12 ScanSoft manual

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L EGAL N OTICES Copyright © 2002 ScanS oft, Inc. Al l rights re served. N o part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translate d into any language or computer language in any form or by any means, mechanical, electr onic, magnetic, optical, chemical, ma nual, or othe rw ise, without pr[...]

OmniPag e Pro U ser’s G uide iii C ONTENTS W ELCOME 7 Using this Gu ide 8 Getting online Hel p 9 Online HT ML Help 9 Context-Sen sitive H elp 9 Tech Note s 10 Glossar y 10 1I NSTALL ATION AND SETUP 11 System requirements 12 Installing OmniPage Pro 13 Setting up your scanner with OmniPage Pro 14 How to start the p rogram 16 Registering your softwa[...]

iv Contents The Text Ed itor 24 The OmniPage T oolbox 25 Managing documents 26 Thumbnails 26 Document Manager 27 Custo mizin g Doc ument Manage r colu mns 28 Deleting pages from a document 28 Printing a document 29 Closing a document 29 OmniPage Documents 29 Why save to OPD 30 How to save to O PD 30 Settings 31 3P ROCESS ING DO CU MENT S 33 Quick S[...]

OmniPag e Pro U ser’s G uide v Input from scanner 49 Scanning with an ADF 50 Scanning without an ADF 51 Describing the layout o f the documen t 51 Zones and backgrounds 53 Automatic zoning 53 Manual zoning 54 Zone types an d pro perti es 55 Worki ng with zo nes 57 Table gr ids in t he image 59 Using zone templates 61 4P ROOFING AND EDITING 63 The[...]

vi Contents 5S AVIN G AND EXPORTING 77 Savi ng o rigina l im ages 78 Saving recognition results 79 Saving a document as you work 80 Sele cting a form atti ng le vel 81 Selecting ad vanced saving o ptions 82 Saving to PDF 84 Copying pages to C lipbo ard 84 Sending pa ges by mail 85 6T ECHNICAL INF ORMATI ON 87 Trouble shooting 8 8 Solutions to try f[...]

O m ni P a ge P r o Use r ’s G u i d e 7 W e l c o m e W e l c o m e to O m n i P a ge P r o ® , and t h a n k y o u f o r u s ing our s o f t w a r e! T h e f o l l o w ing d o c u me n t a t i o n h a s been p r o v ided to h e lp y o u get st a r t e d and g i ve y o u a n o v e r view of t h e p r o g ram. T h i s U s e r ’ s G u i d e T h[...]

8 Welcome Using this Guide This guide is writ ten with th e assumption th at you know how to work in the Micro soft Wi ndows environment. Pl ease refer to y our Windows docum entatio n if you ha ve questi ons abo ut how to us e dialo g boxes, menu commands, scroll bars, drag a nd drop functionality , shortcut menus, and so on. W e also assume you a[...]

OmniPage Pro User’s Gu ide 9 Getting on line Help In add ition to using t his guide, yo u can use OmniP age P ro ’ s online H elp to learn about feat ures, sett ings, and proced ures. Onlin e Help is av ailable aft er you ins tal l Omni P age Pro . Onlin e HTML Help Open OmniP age P ro ’ s online Hel p at its top level by choosing Help T opic[...]

10 We l co m e T e c h N o t e s S c a n S o f t ’ s web s i te at w w w . s c a n s o ft. c o m c o n t a i n s T e c h N o tes o n commonly reported issues using O mniP age P ro 12. W eb page s may also offer as sistance on the in stallati on pr ocess an d troublesh ooting. Glos sar y This guide does not include a glossary . The online Help has[...]

Omni Page Pro User’s Gui de 11 Chapter 1 Installation and setup This chapter p ro vides informatio n on installing and st arting OmniP age P ro 12. I t present s the follo w ing topi cs: X System r equirements X Installing OmniPage P ro X Setting up y our scanner with OmniP age P ro X Ho w to s tart the p rogr am X Registering y our software X N [...]

12 Inst a l l at i o n and setup System requiremen t s Y o u need the f o l l o w ing minimum syst e m r equ i r e m e n t s t o ins t all and r un O m ni P age P r o 12: X A c o m p u t er w i t h a P e n t i u m o r higher p r ocessor X M i cr o s o f t W i n d o ws 98 ( f r o m sec o nd e d iti o n ) , W i nd o ws M e, W i n d o w s NT 4.0 ( w i[...]

Chapte r 1 Installing Om niPage Pro 13 Installi ng OmniPage Pro OmniP age Pr o 12’ s installation program takes you through installatio n with instructions on every screen. Befor e installi ng OmniP age P ro: X Close al l other appl icatio ns, es pecially a nti-virus p rogr ams. X Log into yo ur computer with admi nistra tor privil eges if you ar[...]

14 Installation and setup Setting up your scanner with O mniPage Pro All files need ed for scanner setup and support are copi ed automatically during t he prog ram ’ s install ation. B efor e using O mniP age P ro 12 for scanning, your scanner should b e installed with its own scanner dri ver software and t ested for corr ect functional ity . Sca[...]

Chapte r 1 Setting up your scanner with OmniPage Pro 15 X Click on Scan to begin the sample scan. X If necessary , click on Inverse Image… or Missing Image… and make th e appro priate se lections. X Once the image appear s correctly in the windo w , click on N ext. X Select the i tem that most appro priately describes your scanner , then cl ick[...]

16 Installation and setup How to start the program T o start O mniP age P ro 12 d o one of th e follo wing: X Clic k S tar t in the Wind ows taskbar and choose Programs   S c a n S o f t O m n i Pa g e Pr o 1 2 . 0  OmniP age P ro 12.0. X Double- click the O mniP age Pro icon in the p rogram ’ s instal lation folder or on the Win dows de[...]

Ch a p t e r 1 R e g i st e r i ng y o ur software 17 Re g i s teri n g yo u r softwa r e S c a n S o f t ’ s r e g i s t r a t i o n W i z a rd r u n s a t t h e e n d o f i n s t a l l a t i o n . W e p ro v i d e an e a sy e l e ct r on i c f o r m th a t c a n b e c o m p l e t e d in l e ss th a n f i v e m i n u t e s. W h en t h e form is [...]

18 Installation and setup saved to zone templates. S ee page 53. I rregular zones can be drawn and zo nes split an d joined mor e simply , without t he need for separate t ools. S ee page 57. X Better proofing and verifying The P roofing dia log box now shows suspect wor ds in a wider context. A dynamic veri fier can stay open as text is being chec[...]

OmniPage Pro User’s Guide 19 Chapter 2 Introduction Y ou prob ably use your comput er for business corr espondence, prepa ring reports, handling data and an ev er-increasing number of other uses. The chall enge is t hat, in s pite of t he digit al re voluti on, certai n sour ces of information s till circ ulate in printed, p aper form and cannot [...]

20 Introduction What is optical character recognition Optica l charac ter recog nition is the pro cess of ext racti ng text from an image. This image can result from scanning a paper document o r opening an electr onic image file. I mages do not hav e editabl e text characte rs; the y have man y tiny d ots (p ixels) that togethe r form charac ter s[...]

Chapte r 2 What is optical character recognition 21 Docume nts in OmniPage Pr o OmniP age P ro 12 handles do cuments one at a t ime. When you acqui re your first image (fr om scanner or from file) a new document is sta rted. F urther acquired images a re added t o the same document, until you save and clo se it. A documen t in OmniPage P ro consist[...]

22 Introduction The OmniPage Desktop The Omni P age Desktop h as a titl e bar and a menu bar alo ng the to p and a statu s bar along the bo ttom. It has three mai n workin g areas, separa ted by splitte rs: the Document Manager , the Image P anel and the T ext Editor . E ach ha s close, ma ximize and restore butt ons top ri ght. T he Im age P anel [...]

Chapte r 2 The OmniPage Desktop 23 W e show the program with a th ree-pag e documen t. P age one is the current pag e, which has been recogniz ed and pr oofed. P age two has been recognize d but not pr oofed yet . P age three has been acquir ed and manually zoned, but no t recognize d yet. The icons at the bottom of the thumbnail images sh ow page [...]

24 Introduction The Image Panel When this displays th e current page im age, t he Imag e toolbar i s availab le. All page im ages have a back ground va lue: proc ess or ign ore. Z ones can be manually drawn on page images, or can be placed automaticall y after recognition. Ther e are fiv e zone types: P rocess, Ignore , T ext, T able, G raphics. Ar[...]

Chapte r 2 The OmniPage Desktop 25 The Omni Page T oolb ox This T ool box let s you dri ve the processi ng. B y default it is lo cated al ong the to p of the OmniPage Desktop, just above the workin g areas. It can be floated and als o be docked al ong the bot tom of th e desktop . Automatic p rocessing is star ted, an d can be stoppe d and re -star[...]

26 Introduction Managing do cuments Document management can be done by thumbnai ls in the Image P anel or by the Documen t Manager , situated alo ng the bottom of the OmniP age Desktop. Both summari ze the pages in the document and ar e synchronize d. Our pictures show th ese with the sa me seven-pa ge document. P ages 1 and 2 ar e selec ted an d p[...]

Chapte r 2 Managing documents 27 the Ct rl key as yo u click thumbn ails to ad d pages t o a select ion one by one. Then you can move or delete the selected pages as a group, or send them to (re)r ec ognition. Y ou can also export selected pages. Docume nt Manager This provid es an overview of your document with a table. Each row repr esents one pa[...]

28 Introduction When multiple pages ar e being selected, the page set as current does not change. A ll selected pages are high lighted . Custom izing Doc ument Manage r colum ns Y ou can spec ify which columns of information y ou want to see in the Document Manager . Click Customize Columns... in the View menu for the fo llowing dial og box: Defi n[...]

Chapte r 2 OmniPage Documents 29 Printi ng a document Y ou can print th e docu ment wi th the Print item in the File menu. Choose w hether to prin t images o r text (that i s, r ecogni tion r esul ts as they a ppear i n the T ext Edito r). Y ou can print a ll pag es or a ran ge of pages. The P r int tool i n the S tandard toolbar p rints images or [...]

30 Introduction Why save to OPD Y ou do not have to save your documents to the OPD file type. Y ou w ould typic ally do this for the fo llowin g reasons: x Y ou ca nnot finish working wi th the do cument in the current session. x Y ou want to pass th e documen t to ot her users who hav e OmniP age P ro. F or example, you can pass an OPD fi le t o a[...]

Chapte r 2 Settings 31 Settings The Opti ons dialo g box is the cen tral locati on for O mniP age P ro settings. Access it from the Standar d toolbar or the T ools menu. Cont ext- sensitive help pro vides information on each setting. In o ver view , the settings pane ls are: OCR U se thi s to specif y rec ognition languages, a user or pr ofess iona[...]

32 Introduction Pr o o f i n g U se this to define whether p roofreadin g should be gin auto maticall y after recognition. D efine also whether I ntelli T rain should run, and use it t o load or wo rk with a trai ning file. S ee “P roofreadi ng OCR resul ts ” on page 65 . Cus t o m L a yout U se thi s to descri be the lay out of y our input do [...]

OmniPag e Pro User ’s Guid e 33 Chapter 3 Processing documents This tutor ial chapter describes di fferent ways you can pr ocess a docum ent and also pro vides infor mation on key parts o f this proces sing . X Quick S tart Guide X P rocessing o verview X Au toma tic p roc essing X Manual processing X Combined proc essing X P roc essin g wi th th[...]

34 Processing documents Quick Start Guide This topic takes you step-by-step through the basic OCR process. Loadi ng and recognizin g sample image fi les Y ou will find sa mple image files in the pr ogram folde r , both single- page and multi -page files. F irst try readin g these files using t he procedur e presented below , except fo r the refer e[...]

Chapter 3 Quick Start Gu ide 35 If you succeeded in getting g ood results from the sample image fil es, but not from the scanned page, check your scanner installation and settings: in particul ar brightness and image re solution. S ee “I nput fr om scanner ” on page 49. This pr ov ides a mode l of opti mum brightn ess. S ee also t he online Hel[...]

36 Processing documents Processing over view The follo wing flow diagr am summarizes the pro cessing steps: Her e is an ov erview of the processing methods you can use. Y ou will find step-by -step guidance for each of th em in the fo llowin g pages . Automatic The fastes t and easie st way to pro cess doc uments is to let Om niP age Pr o do it aut[...]

Chapter 3 Processing overview 37 Us in g t h e O C R W i z a rd The OCR W izar d guides you through the selection of settings and c o m ma n d s b y a s k i n g y o u q u e s t i on s . It t h e n l a u n c h e s a u to m a t i c p r o c e s s i n g . This is a good way to get started if you are new to OmniP age P ro . In o t he r a p pl i ca ti on[...]

38 Processing documents Automatic processing Automatic proc essing provides an e f ficient way of handling do cuments, especially la rger ones. F irst yo u select all settings needed, then you can use the Start b utton i n the Om niP age T o olbox to process a ne w do cument from start to finish or to restart and finish processing on an open docume[...]

Chapter 3 Automatic processing 39 4. Choose in th e St andar d toolba r or Opti ons in t he T ools men u and check th at settings are appro priate for y our document. Y ou can, for in sta nce, spec ify re cogn itio n lan gua ges and wh eth er yo u wa nt to proofrea d the d ocument or not. See “ Settings” on page 31 . 5. Click t he Start butt on[...]

40 Processing documents Manual processing Manual pr ocessing gives y ou more pr ecise contr ol ov er the way your pages are ha ndled. Y ou can process th e docum ent page -by-page wi th differ ent settings fo r each page. The prog ram also stops bet ween each step: acquir ing images, performing r ecognition, expo rting. This lets yo u, for instanc [...]

Chapter 3 Combined processing 41 6. Se lect a val ue for the P erform OCR button. Y ou describe the layo ut of the incoming pages. This va lue has an influence if auto-z oning runs on any pages. S ee “Describin g t he layout of the do cument ” on page 51. Y o u can also select a template to have its zones placed on the current page. See “Usi [...]

42 Processing documents determine which pages are in or der , and which need differe nt settings or some manual zoning. A fter adjusting settings and/or m odifying zones, use manual proces sing to re- recogn ize j ust those pages. 1. P repa re the document and perform automatic pr ocessing, as alrea dy descr ibed. 2. If you close or finish proofing[...]

Chapter 3 Processing with the OCR Wizard 43 3. Manual ly zone page s where you want to pr ocess only part of the pag e or if yo u want to give pr ecise zoning instruct ions. U se ignor e backgrounds or zones to exclud e areas fr om processing. U se process backgrounds or zones to specify ar eas to be auto-zo ned. 4. Click the S tart butt on, th en [...]

44 Processing documents 5. The las t panel as ks you to define th e export choic e: savin g to fil e or copyin g to Clip board. Afte r setting the choi ce, click Fi nish to cl ose the Wiza rd and start t he automa tic processi ng. 6. If yo u reque sted pr oofing a nd the tex t contains s uspect wo rds , the OCR P roofrea der dialog box will appear [...]

Chapter 3 Processing from other a pplications 45 How to set up Direct OCR 1. S ta rt the appl ica tio n you want con nect ed t o Om niP age P ro . S tart OmniPage P ro, open th e Options dialog box at t he Direct O CR panel and select Enab l e Di re ct O C R . 2. Select proce ss optio ns for proo fing an d zoning. Th ese functi on fo r future Dire [...]

46 Processing documents How to use OmniPage Pro with Pap erPort Pa p e r Po r t ® is a pa per manag ement soft ware pr oduct f rom Scan Soft. I t lets you link pages with suitable applications. P ages can contain pictur es, tex t or bot h. If P aperP ort exi sts on a computer wi th Omn iP age Pro, it s OCR ser v ice s bec ome a vail able and a mpl[...]

Chapter 3 Processing with Sche dule OCR 47 Processing with Schedule OCR Y ou ca n sched ule OC R job s to be perf orme d autom atica lly at any tim e within the following eight days. The job pa ges can come from a scanner with an ADF or from image files. Y ou do not have to be pr esent at y our computer at j ob star t time, no r does OmniP age Pro [...]

48 Processing documents Defining the source of page images There ar e two possibl e image source s: from image fil es and from a scanner . There ar e two main typ es of scanners: fla tbed or sheetfed. A scanner may have a built-in or added A utomatic Document F eeder (ADF), which makes it easier to scan multi-page documents. The images from scanned[...]

Chapter 3 Defining the source of page images 49 N orm ally the Add butt on pl aces ea ch f ile at the bott om of the f ile list . T o place a file at a di fferent locati on, high li ght a file in t he list. The new file will be added immediately below the lo west highlighted file. Input from scanner Y ou m ust have a fu nctionin g, suppor ted scann[...]

50 Processing documents Brightn ess an d con trast Good brightness and contrast settings play an important role in OCR accuracy . Set these in th e Scanner panel of t he Opti ons dialo g box or in your s canner ’ s interface. T he diagra m illus trates a n optimum brightnes s setting. Af ter loadin g an image, chec k its appeara nce. If c haracte[...]

Chapter 3 Describing the layout of the document 51 Y ou can scan double-sided documents with an ADF . A duplex scanner will m anage this au tomati cally . F or non-duplex scanne rs, se lect Sc an double-sid ed pages i n the Sc anner panel of th e Optio ns dialog box. The n you can scan th e document in just a few passes, with even pages grouped tog[...]

52 Processing documents Si ngle column, no table Choose th is setting if yo ur pages conta in only one column of text and no table. Busi ness letters or pages f rom a bo ok are no rmally lik e this. C hoose it also for a page with wor ds or numbers arranged in columns if yo u do not want these placed i n a table or de columnized or tr eated as sepa[...]

Chapter 3 Zones and background s 53 Zones and backgrounds Zones define ar eas on the page to be processed or ignored . Zones are rect angular or ir regul ar , with ve rtical and ho rizontal si des. P age images in a document h ave a backg round v alue: proc ess or igno re (t he latter is mor e typi cal). Back ground v alues ca n be chan ged wi th t[...]

54 Processing documents Auto-z one a page background Acquire a page. I t appears with a process ba ckground. Draw a zone. The background changes to ignor e. Draw text, table or graphic zones to enclose area s you want manually z oned. Click the P rocess backgr ound tool (sh own ) to se t a proc ess backgr ound. D raw ignore zo nes o ver pa rts of t[...]

Chapter 3 Zones and background s 55 Automaticall y drawn zones and t emplate zones have soli d borders: Manually dr awn or modified z ones have dotted bor ders: Zones do not have a reading order . Reordering of recognized elements can be done in the T ext Editor . See “ T ext and image editing ” on page 72. On-the-fly z oning is described in ch[...]

56 Processing documents process zones on an ignore backgro und. Draw a process zone to enclose colum ns of text to have them ha ndle d auto mati cally . Th ey will be decolumnized in the T ext Editor’ s NF view and RFP view , but kept in columns in T r ue P age view . Ign o re zo n e ( g ra y) U se this to draw an ignor e zone, to define a page a[...]

Chapter 3 Zones and background s 57 Wo r k in g w i t h z o n e s The Image toolbar pro vides zone editi ng tools. One i s always selected. When you no longer want t he ser vice of a t ool, click a differ ent tool. S ome tools on this toolbar a re gr ouped. Only the last sel ected too l from the group is visible. T o select a visible tool, click it[...]

58 Processing documents J oin two zo nes of the sa me type Draw an ov erlappi ng zone of the sam e type. Make an ir regula r zone by subt ract ion Draw an ov erlap ping zo ne of th e same type as the back grou nd (in thi s example, on an ignor e background). Spl i t a zo n e Draw a splitt ing zon e of the sa me type as the back ground ( in this exa[...]

Chapter 3 Table grids in the image 59 The follo wing zone shapes ar e prohibi ted: T o expand a zone more quickly th an using its resizing handles, draw a zone of the same type to completely enclose it. The smaller zone is repla ced by the larger one. T o replace a set of zo nes of whatever type with a single zon e, draw a large r zone of th e desi[...]

60 Processing documents U se the tabl e tools and the ir cursors as follo ws: I nsert ro w dividers Click the tool then click at the location in a table zone where you want to place a row divid er . A void pla cing a divider so it cut s through t ext. I nsert c olumn divide rs Click the tool then click at the location in a table zone where you want[...]

Chapter 3 Using zone templates 61 Using zone templates A templa te conta ins a page backgro und value an d a set of z ones and th eir properti es, stor ed in a file. A zone te mplate file can be l oaded to have template zones used during r ecognition. Load a template file in the Layout D escri ption d rop-do w n lis t or fro m the T ools menu. When[...]

62 Processing documents Ho w to unload a template Select a non-te mplate setting in th e Layout Description drop -down list . The template zones ar e not r emove d from the current or exist ing pages, but tem plate zones wi ll no long er be use d for futu re processing . Y ou can also open the Zone T emp late F iles dialog box, s elect [none] and c[...]

OmniPage P ro User’s Gu ide 63 Chapter 4 Proofing and editing Recognit ion result s are placed i n the T ext Editor . Th ese can be r ecognized texts, tables and embedd ed graphics. This WY SIWYG (What Y ou See I s What Y ou Get) editor offers the follo w ing feat ures, d etaile d in this chapter: X The editor disp lay and views X Pro o f r e a d[...]

64 Proofin g and editin g The editor display and views The T ext Editor displays reco gnized texts and can mark wor ds that were suspected during re cognition with wavy underl ines: X Gr een – N on-dictionar y words: These were recogniz ed confid ently , but are no t found in any a ctive dicti onar y: stan dard, user or p rofessi onal. X Blue –[...]

Chapter 4 Proofre ading OCR re sults 65 Tr u e P a g e v i e w Tr u e P a g e ® view tr ies to co nserve as m uch of the format ting of the original d ocument as possi ble. Character an d paragra ph styling is retained. All page el ements, including columns, are placed in box es and frames. Rea ding order can be display ed by arro ws. See f rom pa[...]

66 Proofin g and editin g 3. If the recognized wor d is correct, click Ignore or Ignore All to move to the n ext suspect wo rd. Click Add to a dd it to th e current user dictiona ry a nd move to the n ext suspe ct word. 4. If th e reco gnize d word is not c orrec t, modify the wor d in the Ed it panel or selec t a dicti onary suggestion. Cl ick Cha[...]

Chapter 4 Verifying text 67 The verifier to ol is in the F ormatting toolbar . The verifi er can also be controlled fr om the T o ols menu. Ho ver t he cursor over a verifier di splay to obta in the verifier to olbar . Use it as f ollows: To d o t h i s : Use th is: T urn verifier on F9 or verifier tool T urn verifier off E sc or F 9 or verifier to[...]

68 Proofin g and editin g User di ctiona ries The p rogra m has b uilt- in dict iona ries for many languages. These assist during r eco gnition a nd ma y offer sugg estion s during pr oofi ng. They can be suppleme nted by user dicti onaries. Y ou can save any number of user dictionari es, but only one can be lo aded at a t ime. Y our user dictiona [...]

Chapter 4 Training 69 T raini ng T raining is the process of changing the OCR solutions assigned to character sh apes in the image. I t is useful for uniformly d egraded documents or when an unusual typ eface is used throughout a document. T raining will be less useful for texts with rando m distortions. Here is an example, based on t he letter “[...]

70 Proofin g and editin g finds candidate words to change, th e Check T raining dialog box lists these. I ncorrect wor ds should be r e-trained befo re the list is appr ov ed. F or guidance on using t he T rain Character a nd Check T raining di alog boxes, p lease consult their context -sensitive help o r the online help topi c Manual tr aining and[...]

Chapter 4 Training 71 IntelliT rain r emembers the training data it collects, and adds i t to any manual training you have done. This training can be saved to a training file for futu re us e wit h sim ila r do cum ent s. T raining fil es If yo u wa nt t o b e pro mp ted to save your un sa ved t rai ni ng d ata whe n y ou close t he documen t, sele[...]

72 Proofin g and editin g T ext and i mage ed iting OmniP age P ro h as a WYSIWY G T ext Editor , providing many edi ting facilities. These wor k ver y similarly to those in leading wor d processors. Editing charac ter attributes In all views except N o F ormatting view , you can change the font type, size and attributes (bold, i talic, underlined)[...]

Chapter 4 Text and i mage editing 73 between pa ragra phs. The T ex t Editor’ s ho rizontal r uler l ets you de fine indent and tab positions easily . Advanced tab settings are done in the T abs dialog box fr om the F ormat menu. Pa r a g r a p h s t y l e s P aragraph styles ar e auto-det ected duri ng recogniti on. A list of styles is built up [...]

74 Proofin g and editin g Fr a m e s have gray bor ders and enclose one or more bo xes. They ar e placed when a visible bor der is detected in a n image. F ormat frame and t able borders and shad ing with a shortcut menu or by choo sing T able... in the F ormat menu. T ex t box shading can be specified from its shortc ut menu. T o call up a shortcu[...]

Chapter 4 Reading text al oud 75 Click the on-the-fly tool wit h a green signal . The zoning ch anges will c ause changes in th e T ext Edi tor . Click the P erform OCR button t o have the whol e page (re)r ec ognized, i ncluding your zone changes. F or details on how changes are handled i n on-the-fly zoning a nd their effects in the T ext Editor [...]

76 Proofin g and editin g The T ext-to-S peech facility is ena bled or disabled wit h the T ools menu item Sp eech Mode o r with the F5 key . A second menu item S peech Settings... allows y ou to select a voice (for example, male or female for a given la nguage), a r eading s peed and the v o lume. The three bas ic speech keys are grouped t ogether[...]

OmniPag e Pro U ser’s G uide 77 Chapter 5 Saving and exporting Once y ou have ac quired at least on e image for a do cument, yo u can export the image(s) to file. Once you have recognized at l east one page, you can export recognition results – a single page, selected pages or the whole document – to a ta rget appl ication by sav ing to file,[...]

78 Saving and exporting page is recognized (or proofrea d, if that was re quested), an exporting dial og box a ppears. Y ou can specify export any tim e the pr ogram is n ot busy . If you a sk to export a document with unrecognized pages, y ou will be asked whether they sh ould be recogn ized first. If y ou answer No , only results from recognized [...]

Chapter 5 Saving recognition re sults 79 Saving recognition res ults Y ou can save re cognized pages to disk in a wide variety of fi le types. See “File typ es for sa vin g reco gnit ion resu lts ” on p age 9 5. 1. Choose Save As... in the F ile menu, or click the Export Results button in the OmniP age T oolbox with Save as F ile selected in th[...]

80 Saving and exporting 5. Click OK. The documen t is saved t o disk as specifie d. If Save and Launch is selected, the exported fil e will appear in its target applicat ion; that is th e one associated wi th the selected fil e type in your Windo ws system or in the advanced saving options for y our selected file type converter . Saving a do cument[...]

Chapter 5 Saving recognition re sults 81 The Save As dial og box lists available f ile types in its Save as T yp e dr op- down list. The OmniP age Document is the la st format in t he list. I f y o u f i r s t s a v e t h e d o c u m e n t a s a n O m n i Pa g e D o c u m e n t ( f o r i n s t a n c e a s memo. opd ), then modify it and later save [...]

82 Saving and exporting Tr u e P a g e ( T P ) This keeps the orig inal lay out of the pa ges, including c olumns. This is done with text, picture a nd table boxes and frames. This i s offered only for target a pplications capable of ha ndling these. T rue P age formatti ng is the only c hoice for XML expo rt an d f or all P DF e xpor t, excep t to[...]

Chapter 5 Saving recognition re sults 83 Click Def aults to h ave all sett ings retur ned to the defaul t values fo r the curren t file ty pe. Click Save t o have the ch anged settin gs appl ied to the current save and al s o s to re d a s t h e se t t in g s t o be a p p li e d i n fu t u re w h e ne v e r th i s fi l e t y pe i s selected agai n [...]

84 Saving and exporting Saving to PDF Y ou have five choices when savi ng to P o rt able Docume nt Format (PD F) files. PDF (Normal): P ages are exported as they appear ed in the T ext Editor in T rue P age view . The PDF file can be viewed and search ed in a PDF viewer and edited i n a PDF edit or . PDF Edited: U se thi s if you hav e made signifi[...]

Chapter 5 Sending pages by mail 85 plain or U nicode text will be past ed. Grap hics are r etained if the applic ation supports inserti on of images. W T o copy pages to the Clipboar d: • With a utomati c processi ng, select Copy to Cli pboard a s the setting in the Exp ort Re sults dr op-do wn list on th e OmniP age T oolbo x or i n the OCR Wiza[...]

86 Saving and exporting At any time the program is not busy , cho ose Send as M ail in the F i le menu to call up the Send as M ail dialog box. 1. This d ialog b ox let s you specify a fi le type , a pa ge ra nge, a form atti ng lev el and at tachm ent opt ions: o ne atta chment for all p ages, o ne attach ment per page, ne w attachme nt at ea ch b[...]

OmniPa ge Pro U ser’s Gui de 87 Chapter 6 T echnical information This cha pter provid es tr ouble shooti ng an d othe r techn ical in for mation about using OmniP age Pr o 12. Please also r ead the online Readme file and other help topics, or visit the ScanSoft web pages. I ts scanner section contains det ailed and r egularly upda ted informatio [...]

88 Technical in formation T roubles hooting Although OmniP age Pr o is de signed to be easy to use, problems sometimes occur . Many of the error messages contain self-explanatory descriptions of what to d o – check connections, clos e other applications to free up memory , and s o on. Sometimes that is all the troubleshooting help you need. Pleas[...]

Chapter 6 Trouble shooting 89 T esting OmniPage Pro Resta rting Windows 98, Me , 2000 or XP in safe mode o r Windo ws NT in V GA mode allows you to test OmniP age Pr o on a simplified system. This is recommended when you cannot resolve crashing problems or if OmniP a ge P ro has stopped r unning altoge ther . See Windows online Help f or m ore i nf[...]

90 Technical in formation 5. Launch Om niP age Pro and try pe rfor ming OCR on an imag e. Use a known image fil e such as one of the supplied sample files . Y ou can also run OmniPage Pro 12 from a command line in its own safe mode. Choose Start  Run, brow se for the f ile OmniPage.exe and add the command line option /saf e . This starts the pro[...]

Chapter 6 Trouble shooting 91 T ext does n ot get re cognized p roperly T ry th ese solu tions i f any par t of the o riginal docume nt is not co nverte d to text properl y duri ng OC R: ◆ Look at th e original p age image and e nsure th at all t ext are as ar e enclosed by text zones. If an ar ea is not enclosed by a zone, it is generally ignore[...]

92 Technical in formation OmniPage P ro only re cognizes mac hine pr inted-text characters such as type- written or laser -printe d text. It can handle dot-matrix characters, though accuracy may be lo wer on draft-quality texts. I t cannot read handprint or hand writing. Ho wever , it can retain signatures or other handwritten text as a graphic. Pr[...]

Chapter 6 ODMA support 93 ODMA support If y our loca l netw ork inc lud es a D ocument M ana gem ent S yst em ( DMS) that su ppor ts ODMA clients, Om niP age Pr o may be able to work with it. Then an ODMA pane l will appea r in the O ptions dialog box all owing you to specify permissible f ile types and other settings. An ODMA interface will r epla[...]

94 Technical in formation Supported file types The pro gram support s a wide range o f file types for images and text . File typ es for op ening an d sav ing image s Input image fil es can have r esolutions up to 600 dpi, but 3 00 dpi (bot h horizonta lly and vertically) is r ecommended for opti mum OCR accuracy . The program stor es black-a nd-whi[...]

Chapter 6 Supported file types 95 File types for saving recognit ion results This table shows which formatting lev e ls are ava ilable for ea ch file type. Graphics ● File type supp orts graphic s ●● File type s upp or ts graphics, w ith e xport cho ice t o re tain or dro p gr aph ics. File ty pe Exten- sion No F or - matti ng RFP Flowin g Pa[...]

96 Technical in formation Ta b l e s ● File type s upp orts tables in grids, no table handli ng ch oices at exp ort time ●● File type s upp or ts tables, choose t o use grids or tab separat ed columns ❍● File type d oes not suppor ts table grids , choose t o co nvert to tab or space separ ated columns 1 These new f or m ats are av ailable[...]

OmniPa ge Pro U ser’s Gui de 97 I NDEX A Accu racy improvement , 49 , 69 , 91 influence of b rightness , 50 influence of train ing , 69 scanning mode influence , 49 Acquire Text menu items , 45 Acquired pages , 26 Acquiring images , 21 , 40 Adding pages to a document , 39 to zones , 58 training to training files , 71 words to a use r diction ary [...]

98 Index to target applications , 21 , 40 , 78 True Pag e , 82 F Fax recognition , 92 Features, new , 17 Files as export target , 78 as image source , 48 retained on unins talling , 96 separation options , 79 , 86 types , 79 types for export , 81 , 95 types supported , 94 Finding non-dictionar y words , 65 suspect words , 65 Finishing a document , [...]

OmniPa ge Pro U ser’s Gui de 99 ODMA support , 93 OmniPage Desktop , 22 OmniPage Docum ents contents of , 80 definition , 29 purpos e of OPD files , 30 saving a s , 30 , 80 OmniPage Pro documents in , 21 earlier versions , 13 install ing , 13 new fea tures of , 17 registering , 17 reinstalling , 96 starting , 14 testing , 89 uninstalli ng , 96 Om[...]

100 Index Sca nni ng black-and-wh ite , 49 books , 31 brightn ess , 31 , 50 color , 49 contrast , 31 graysca le , 49 input from , 49 pictures , 49 Wizard , 14 Schedule OCR , 47 input from fold ers , 93 watched f olders , 93 Searching PDF output , 84 Sele ctin g m ult iple page s , 26 Send M ail di alog b ox , 85 Sending pages by mail , 85 Setting u[...]