Panasonic DP-2500/3000 manual

English Operating Instructions (For F acsimile) Digital Copier Befor e ope r a ti ng th is eq ui pm en t, pl ea se re ad these instr uctio ns co mplete ly and keep thes e operating inst ruction s for future refere nce. DP-2500/3000 Ope rating Instructions (fo r Facsimile) English Matsushita Electric Industrial Co., Ltd. Osaka 542-8588, Japan DZSD00[...]

IMPOR T ANT INFORMA TION When requ esting infor mation , supplies o r ser vice always ref er to the model and serial number of your machine. Th e model an d seri al number plate (Main Na me Plate) is locate d on the ma chine as shown below . F or your conv enience, space is provided b elow to record i nf or mation you ma y ne ed in t he future. Mod[...]

1 T ab le of Contents Safety Inf ormation ............... ............. .................... ................... ................... ............. .................... .............. 5 Function Ke y .................. ............. ................... .................... ................... ............. ................... ..................... 9[...]

Ta b l e o f C o n t e n t s 2 Batch T ransmis sion .......... ................... .................... ................... ............. ................... .................... ....... ... 71 ■ Real-Time Batch Transmi ssion ....... ............. ................... .................... .......... 71 ■ Delayed Batc h Transmis sion .......... .[...]

Ta b l e o f C o n t e n t s 3 Selecti ve Receptio n ............ ............. .................... ................... ................... .................... ............. ........... ... 125 ■ Setting the Selec tive Rec epti on . .................... ....... ...... ....... ...... ............. ....... . 125 P ass wor d Communications ...... [...]

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GETTING T O KNO W Y OUR MA CHI NE 5 Getting to Know Your Machine Safety Inf ormation Declaration o f Conformit y (DoC) "Hereby Mats ushita Graphic Communicati on Syst ems, Inc./ P anasonic T esti ng Centre (E urope) Gm bH (PTC) , declar es that this (G3 F acs imile E quippm ent) i s in compl ianc e with the es sent ial requi reme nts and ot he[...]

GETTING T O KNO W Y O UR MA CHIN E 6 denotes haz ards that could result in minor injur y or dama ge to the machin e. CAUTION ! • THIS PRODUCT CONT AINS A LITHIUM BA TTER Y . D ANGER OF EXPLOSION IF BA TTER Y IS INCORRECTL Y REPLA CED . REPLACE ONL Y WITH THE SAME OR EQUIV ALEN T TYPE. DISPOSE OF USED BA TTERIE S A CCORDING T O THE INSTR UC TIONS [...]

GETTIN G T O KNO W Y OUR MA CHINE GETTING T O KNOW Y OUR MA CHINE 7 IMPORTANT SAFETY INSTRUCTIONS ! When usin g y our telep hone equipme nt, basic safety precautions should alwa ys be f ollowed to reduce the r isk of fire, electr ic s hock and injur y to perso ns, including t he follo wing: • DO NO T USE THIS P R O DUC T NEAR W A TER, FOR EXAM PL[...]

GETTING T O KNO W Y O UR MA CHIN E 8 denotes haz ards that could result in minor injur y or dama ge to the machin e. CAUTION ! Do no t install the ma chine nea r heatin g or an ai r conditio ning u nit. A void exposure to di rect sunligh t. Instal l the mach ine on a flat surface, leav e a t least 10 cm of sp ace between t he machi ne and other obj[...]

GETTING T O KNO W Y OUR MA CHI NE GETTIN G T O KNO W Y OUR MA CHINE 9 Function Ke y Any funct io n c a n b e st ar ted by firs t p r ess i ng and th en s el ect th e d es i red fu nc t io n o n t he dis pl ay . Extern al Vie w FUNCTION Adv anced Com m unication 02 = Mail bo x 04 = Sub-Add ress XMT P olling 01 = P ollin g 02 = P olled Print Out 01 =[...]

GETTING T O KNO W Y O UR MA CHIN E 10 Extern al Vie w W ARNING FOR FLEXIBLE CORD If the fi tted mould ed plug i s unsuitable for the sock et outlet in y our home then the fu se should b e removed and the plug cu t off and dispos ed of safely . There is a danger of sev eral electr ica l sho ck if the cu t of f pl ug i s in se r ted into a l ive sock[...]

GETTIN G T O KNO W Y OUR MA CHINE GETTING T O KNOW Y OUR MA CHINE 11 Pow e r s w i t ch • After c onnectin g all ca b les and P ower Cord, tur n the power s witch ON. T elephone L ine Jack • Plug one end of the telephone line ca ble into the teleph one ja c k suppli ed by the telephon e company and the oth er end in to the LINE jack on the Re a[...]

GETTING T O KNO W Y O UR MA CHIN E 12 Control P anel CONTRAST LCD REDIAL / PAUSE LINE SELECT FLASH / SUB-ADDR SET ORIGINAL COPY SIZE SIZE MONITOR RESET START 123 456 789 0 PQRS GHI TUV JKL ABC WXYZ MNO DEF STOP ON LINE ON LINE DATA FAX INTERNET PRINTER MULTI-SIZE FEED SORT ALARM ACTIVE CLEAR ENERGY SAVER DP-3000 INTERRUPT FUNCTION COPY ADD TONER MO[...]

GETTIN G T O KNO W Y OUR MA CHINE GETTING T O KNOW Y OUR MA CHINE 13 CONTRAST LCD REDIA L/ PAUSE LINE SELECT FLAS H/ SUB-ADDR SET ORIGINAL COPY SIZE SIZE A3 FLS B4 A5 A4 A4 MONITOR RESET START 123 456 789 0 PQRS GHI TUV JKL ABC WXYZ MNO DEF STOP ON LINE ON LINE DATA FAX INTERNET PRINTER MULTI-SIZE FEED SORT ALARM ACTIVE CLEAR ENERGY SAVER DP-3000 I[...]

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INST ALLING Y OUR MA CHINE INST ALLING Y OUR MA CHINE 15 Adjusting the V olume Y ou can adj ust the moni tor and r i nger volume on your machin e. The built-in spe aker enables you to hear th e dial tone, dialli ng signals, and b usy ton e . The r ing er sounds when your mach ine receives a cal l. (see Note 1) Setting The Ringer V olume NOTE 1. You[...]

INST ALLING Y OUR MA CHINE 16 Setting the Monitor V olu me Make sure that the F AX l amp is ON . If not, pres s to select th e "F A X MODE". 1 Y ou will hear the dial ton e through the speaker . 2 Press or repeated ly to raise or l ow er the Vo l u m e . 3 15-AUG-2001 15:00 MONITOR >>>>>>> CANCEL O K OK Adjust ing the[...]

INST ALLING Y OUR MA CHINE INST ALLING Y OUR MA CHINE 17 User P a rameters Y our facsimile machine h as sev eral bas ic setting s (User Par ameters ) to help you k eep rec ords of the d ocuments you send or receive. F or e x ample, the built-in clock keeps the curr ent date and time, and your LOGO a nd ID Number h elp to ide ntify you when you send[...]

INST ALLING Y OUR MA CHINE 18 4 Enter th e new date and time. Ex: Date : 15th Month : August Y ear : 2001 Time : 3:00 PM If you make a mistake, use or to m ov e the curs or ov er the incorre ct number , then ov er write i t with a correct one. 5 1 5 0 8 2 0 0 1 1 5 0 0 USER PARAMETERS DATE & TIME 15-08-2001 15:00 CANCEL O K OK User P arame te r[...]

INST ALLING Y OUR MA CHINE INST ALLING Y OUR MACHINE 19 Setting Y our LOGO When you sen d a document, y our LOGO app ears on the t op of the c op y pr inted out at the other station. The LOG O helps to i dentify you to someone wh o receives your transmiss ion. Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" .[...]

INST ALLING Y OUR MA CHINE 20 4 Ente r y our LOG O (max . 25 char acters an d di git s) by using the QW ER TY ke yboard. Ex: If you make a mistake , use or to move the curs or on e spac e bey ond the incor rect char acter , press then r e-enter the n e w character . 5 P A N A S O N I C CLEAR LOGO PANASONIC Caps Space CANCEL OK Symbols Back space OK[...]

INST ALLING Y OUR MA CHINE INST ALLING Y OUR MACHINE 21 Setting Y our Character ID If the rem ote machin e has Character ID capabilit ies, when you are sendin g or receiv ing, your Character ID will appear on the rem ote machine ’ s display and the r emote mac hine's Ch aracter ID will a ppear on your dis pla y . Make sure that th e F AX lam[...]

INST ALLING Y OUR MA CHINE 22 4 Enter your Cha racter ID ( max. 16 characters and digits) by using the QWE R T Y ke ybo ard. Ex: If you make a mistake , use or to move the curs or on e spac e bey ond the incor rect char acter , press then r e-enter the n e w character . 5 H E A D SP ACE O F F I C E CLEAR CHARACTER ID HEAD OFFICE Caps Space CANCEL O[...]

INST ALLING Y OUR MA CHINE INST ALLING Y OUR MACHINE 23 Setting Y our ID Number (F ax T elep hone Number) If the remo te mac hine does not have a Character ID b ut it has an ID Nu mbe r , when sendin g or re cei ving , your ID Numb er will app ear on the r emote mac hine's displ a y and thei r ID Number wi ll appear on your display . W e sugge[...]

INST ALLING Y OUR MA CHINE 24 (see Note 1) 4 Enter your ID (max. 20 digit s) by using the T en K eypad and the k ey to enter a space between numbe rs .. Ex: If you make a mistake , use or to move the cursor one space b eyo n d th e i n co r r ec t nu m b e r, p r e s s t h e n re-enter the new numb er . 5 NOTE 1. You may us e to enter a "+&quo[...]

PROGRAMMING Y OUR MA CHINE 25 Programming Your Machine Phone B ook Adding T elephone Numbers The Pho ne Book conta ins Speed dia lling numbers. T o use this dialling method, you must first stor e the telep hone number(s ) using the f ollowing pr ocedure. T o add a T elephone Number , f ollow the steps below Make sure that th e F AX lamp is ON. If n[...]

PR OGRAMMIN G Y OUR MA C HINE 26 (see Note 1) 4 then ent er the station na me by using the QWERTY ke y board. (up to 15 characters ) Ex: 5 then enter the ke y name (up to 10 cha racters) . (By default, the ke y name is the firs t 10 characters of the station ’ s name. If you do not want to c hange it, pres s .) 6 T o re cord an other number , r e[...]

PR OGRAMMING Y OU R MA CHINE PROGRAMMING Y OUR MA CHINE 27 Editing the Phone Book If you hav e to change or erase any of the Speed di alling numbe rs, f o llow the steps below . T o chang e the sett ings of a Sp eed dialling number 1 2 3 Selec t the station y ou wish to change. Ex: 4 then ente r a new telephon e number . (Se e Note 1) Ex: SELECT A [...]

PR OGRAMMIN G Y OUR MA C HINE 28 (see Note 1) (see Note 2) (see Note 3) 5 then enter a new station na me. (See Note 1 ) Ex: 6 then enter a new k ey name. (See Note 1) Ex: 7 T o re tur n to standby , press . NOTE 1. If you make a mista ke, us e or to move the cu rsor be yond t he incorre ct num ber, press t hen re-enter the new nu mber. 2. The Phone[...]

PR OGRAMMING Y OU R MA CHINE PROGRAMMING Y OUR MA CHINE 29 T o erase an entry from th e Phone Book 1 2 3 Enter the sta tio n you wish to erase. Ex: 4 SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PHONE BOOK EDIT PHONE BOOK 04 DELETE STATION DELETE STATION 1/ 1 CANCEL O K AMERICA ASIA CHIN[...]

PR OGRAMMIN G Y OUR MA C HINE 30 (see Note 1) 5 T o re tur n to standby , press . NOTE 1. If the Phone Book dialling numb er has b een us ed for a comm unicati on res ervation, the s ettings c annot be changed or eras ed unt il the communi catio n has finished. To chang e or era se the se ttings , cancel l the com municati on first b y Edit File Mo[...]

PR OGRAMMING Y OU R MA CHINE PROGRAMMING Y OUR MA CHINE 31 Customizing Y our Mach ine Y our f acsim ile machine ha s a variety of adj ustable F ax Par ameters. These parame ters, listed in the P arameter T able, are preset f or you and do not nee d to be cha nged. If you do want to make a change, re ad the table carefu lly . Some paramet ers, such [...]

PR OGRAMMIN G Y OUR MA C HINE 32 (see Not e 1) (see Note 2) 4 Enter th e new setting value. Ex: 5 T o s et another parameter , press to retur n to Step 3 or pr ess to retur n to standby . NOTE 1. To scroll th e displa y to the de sired Fax Parame ters i n Step 3, pre ss or . 2. To print out a Fax Param eter List, see pa ge 164. ON 004 STAMP ON CANC[...]

PR OGRAMMING Y OU R MA CHINE PROGRAMMING Y OUR MA CHINE 33 F ax P aramete r T ab le No. P arameter Se tting Number Setting C omments 001 CONTRAST 1 Lighter Setting the home position for the CONTRAST . 4N o r m a l 7D a r k e r 002 RESOLUTION 1 Standard S etting the home position for the RESOLUTION. 2F i n e 3S - F i n e 003 ORIGINAL 1 TEXT Setting [...]

PR OGRAMMIN G Y OUR MA C HINE 34 017 RECEIVE MODE 1 Manual Setting the reception mode to automatic or manual. 2A u t o 022 SUBSTITUTE RCV 1 Inv alid Selecting whether the machine receiv es to memor y wh en the recording paper runs out, toner runs out or the recording paper is jam me d. 2 V alid 024 PRINT REDUCTION 1 Fix ed Selecting the print reduc[...]

PR OGRAMMING Y OU R MA CHINE PROGRAMMING Y OUR MA CHINE 35 053 SUB-ADDRESS PA S S W O R D (---- ) Setting a 20-digit pass word f or secured sub-address communication. 056 CO VE R SHEE T 1 Off S etting the home position f or the Cov er Sheet parameter in the Select Mode. (See page 106) 2O n 063 PC-F AX RCV MODE [See Note 2] 1 Print S electing how th[...]

PR OGRAMMIN G Y OUR MA C HINE 36 (see Note 1) (see Note 2) (see Note 3) 097 S PECIAL TRA Y No .1 - 3 1 None Select up to 3 Special T ray s that will not be used f or pr inting receiv ed f axes. (Y o u can specify one T ra y (1 ~ 4) f or each selection No . 1, No . 2 and/or No . 3) 2 T ra y 1 3 T ra y 2 4 T ra y 3 5 T ra y 4 099 MEMOR Y SIZE (Flash [...]

BA S I C OPERA T IONS 37 Basic Operations Loading O riginals How T o L o ad Or igin als Sending Non-Standard Size Originals Flatbed Scanning When a b ook or a n origi nal is pla ced on the Platen Gla ss, the message “ ANO THER ORIGINAL? ” is sho wn on the LCD display when is pressed and the scanning i s complete d. • If you wish to store ano [...]

B ASIC OPERA TIONS 38 Basic T ran smis sion Set tin gs Y ou can temporar ily c hange the transmissio n settings e ither before or after you pla ce the or iginal on the ADF . These s ettings a re as follows: After the document(s ) hav e been sent, your mac hine will automatic ally retu rn to the pres et settin gs. Contrast (see Note 1) Y our machi n[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 39 Original (T ext/Photo) The O rigi nal set ting is useful when se nding photographs or illus trations wit h gra y tones. Y ou r mac hine is pres et to "TEXT ". Y ou can se lect e ithe r "TE XT/PHO T O" or "PHO T O" mod e . V erification Stamp (see Note 1) (se e Not e 2) The V[...]

B ASIC OPERA TIONS 40 Comm unication Journal (Comm. Journal) A Communicati on Jour na l lets you v e rify if the transmissi on was successf ul. Y ou can select the condition to pri nt the Communi cation Jour n al as follows . When COMM. JOURNA L = OFF : a Co mmunication Jour nal w ill not pr int . When COMM. JOURNA L = ON : a Com munication Jour n [...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 41 3 Press o r to scro ll the displ a y to the des ired Fa x Pa r a m e t e r. 4 Selec t the desi red sett ing. 5 012 COMM. JOURNAL 012 COMM. JOURNAL OFF INC.ONLY ALWAYS CANCEL O K OK Basic T ransmissi on Sett ings[...]

B ASIC OPERA TIONS 42 Sendin g Docum ents Y ou can ch oose either Memor y or Direct T ransmiss ion. Use Me mor y T ransmi ssion i f: • Y ou want to send the docume nt(s) to multi ple station s. • Y ou hav e to retr iev e t he orig inal imm ediately . • Y ou want to take adv antage of Multi-T asking functi on. • Y ou want to take advantage o[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 43 (see Note 1) (s ee Note 2) (see Not e 3) (see Note 4) (see Note 5) NOTE 1. While s toring th e File Nu mber of the do cume nt(s) being stored i s shown at the upper ri ght corner of t he disp lay. It is also printed on the Comm unication Journal (COMM. JOURNAL), Transaction Journ al and File List. The pe[...]

B ASIC OPERA TIONS 44 Manual Number Dialling T o dia l the telep hone numbe r manually , follo w the step s bel o w . Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 a Place o rig inal(s) f ac e up on the ADF . or 1 b Place a book or an or iginal face down on the Pl aten Glass . 2 Enter a telephone numbe[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 45 (see Note 1 ) (see Note 2) (see N ote 3) (see Note 4) NOTE 1. If you w ant to s pecify two or more desti nation s, after compl eting the full telep hone num ber so you can select anot her de s tinat ion. 2. If yo u need a sp ecial access numbe r to get an ou tside l ine, dial i t first t hen pres s to en[...]

B ASIC OPERA TIONS 46 Phone Book Dialli ng Phone Boo k dialli ng allows you to dial a ful l telepho ne number by pressi ng a ke y name that was pre- programmed in the P hone Boo k. If you want to send th e same document (s) to mult iple sta tions, you can sav e time in feeding the do cument(s) by using m emor y transmission. T hat is, y ou ca n sto[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 47 (see N ote 1) 5 If the key name for the station tha t you want to send to is not display ed on the LCD , pres s or to s croll to th e desired d isplay page. Y ou can select mul tiple des tinations (up to 2 70). (Manual Number Diall ing: 70 s tations, Pho ne Book Dialli ng: 200 st ations) 6 The origi nal [...]

B ASIC OPERA TIONS 48 Direct T ransmission If your machine's memor y is full or y ou wish to send th e docu ment(s) i mmediately , us e Direct T ransmission . Manual Num ber Diall ing (Direc t T ransmission) T o dia l the telep hone numbe r manually , follo w the step s bel o w . Make sure that the F AX l amp is ON . If not, pres s to select t[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 49 (see N ote 1) (see Note 2) 4 Y our mach ine star ts to dial the teleph one number . NOTE 1. If yo u need a sp ecial access numbe r to get an ou tside l ine, dial i t first t hen pres s to ent er a pause (repre sented by a "-") before dialli ng the full num ber. Ex : 9 PAUSE 555123 4 2. To stop [...]

B ASIC OPERA TIONS 50 Rotated T ransmission Let ter or A4 Origin al( s) are pl aced in a P or trai t( ) direct ion, the d ocum ent (s ) wil l be r ota ted b y 90 ° and then transmitted in a L ands c ape ( ) dire cti on . The doc um ent (s ) wil l be pr inted th e same size as the transmitt ed origi nals at the R ece iv ing Stati on. Rotation XMT F[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 51 Setting the Rotatio n XMT Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 3 Press o r to scro ll the displ a y to the des ired Fa x Pa r a m e t e r. SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PH[...]

B ASIC OPERA TIONS 52 4 5 VALID 078 ROTATION XMT INVALID VALID CANCEL O K OK Sendin g Docum ents[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 53 Duplex Scan Sending Document(s) Using Duplex Scan Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 Place o rig inal(s) on the ADF . 2 3 SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PHONE BOOK SELECT M[...]

B ASIC OPERA TIONS 54 (see Note 1) (see No te 2) 4 5 Dial by any combi nation of t he follo wing methods : • Man ual Numb er Di alli ng, p ress af ter each station is entered. (Up to 70 stations ) • Phone B ook Diallin g. (Up to 2 00 station s) 6 NOTE 1. The Duplex Sc an fun ction will reset b ack to OFF after the commun icati on is com pleted.[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 55 Setting Duple x Print Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 3 Press o r to scro ll the displ a y to the des ired Fa x Pa r a m e t e r. SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PHONE [...]

B ASIC OPERA TIONS 56 4 5 VALID 095 DUPLEX PRINT INVALID VALID CANCEL O K OK Sendin g Docum ents[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 57 V oice Mode T ransmission If you wish to send the documen t(s) afte r talking wit h other par ty first, u se V o ice Mode T ransmission . Y our mach ine requir es an opt ional f ax handset o r an externa l tele phone. Off-Hook Dialling F or Off-Ho ok Diallin g, f o llow the steps below . (see N ote 1) (s[...]

B ASIC OPERA TIONS 58 On- Hook Dia llin g F or On-Hook Dialling, f ollow the steps b elow . 1 a Place o rig inal(s) f ac e up on the ADF . or 1 b Place a book or an or iginal face down on the Pl aten Glass . 2 Y ou will hear dial tone th rough the monito r speaker . 3 Dial the t elepho ne number from the ke ypad. Ex: 15-AUG-2001 15:00 00% MONITOR J[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 59 (see N ote 1) (see Note 2) 4 When you hea r a beep, NOTE 1. If yo u need a sp ecial access numbe r to get an ou tside l ine, dial i t first t hen pres s to ent er a pause (repre sented by a "-") before dialli ng the full num ber. Ex : 9 PAUSE 555123 4 2. The Second Tel ephone Li ne (Lin e-2) is[...]

B ASIC OPERA TIONS 60 T ransmission Reserva tion Y ou can do the f ollo wing w hile sendin g docu ment(s) fr om memor y or receiv ing docume nt(s). • Reser ve the ne xt transmission into me mor y . (Up to 5 0 different files) • Reser ve a pri ori ty transmiss ion. Memory T ransmission Reserv ation (Multi-T asking) If y our mac hine is on-l ine [...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 61 (see N ote 1) (see N ote 2) 5 Y our ma chine wi ll store the docum ent(s) in to memory . NOTE 1. To cancel l the mem ory trans mission res ervation , see p age 93 . 2. If th e same s tation has been reserved with diff erent fi les, the f iles w ill be c ombined and e xecuted i n a si ngle transm ission ([...]

B ASIC OPERA TIONS 62 Direct T ransmission Reser v ation (Priority T ransmission Reservation) If you are in a r ush to s end an ur gent docum ent, howe ver there are many files i n the memo r y , use Direc t T ransmis sion Reser v ation to sen d the urgent document . The urgent doc ument will be se nt immediately after the curr ent communica tion i[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 63 T o cance ll the dir ect transmiss ion re servation 4 Dial by usi ng any one of th e f ollowing me thods: • Manual Numb er Diallin g and pre ss • Phone B ook Dialli ng (For details, see pages 44 to 47.) Ex: 555 123 4 Y ou can make reser vation to se nd an urge nt docume nt to a si ngle station only .[...]

B ASIC OPERA TIONS 64 Rediallin g A utomatic Re dialling Man ual Redial ling (see Note 1) Y ou can al so redial the last d ialled numb er manually by pre ssing ke y . If a busy line is detec ted, the mach ine will r edial the number up to 3 times at 3 minute int er v al. Howe ver , if a busy line is not d etected, the mach ine will re dial only one[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 65 Receiving Doc uments Y our machi ne is provided wit h both au tomatic a nd manual recep tion mo des. The selec tion of ei ther recept ion mode is made with F ax P a rameter No . 017 (R ECEIVE MO DE). A utomatic Reception Y our machi ne will rec eiv e docume ts automat ically if the F a x P a rameter No .[...]

B ASIC OPERA TIONS 66 T o re ceive docu ments manually (see Not e 1) (see Note 2) R 1 When the telepho ne r ings, lift the handset. (See Note 1) If you hear a be ep , t he sound t ells you that someone wants to send a document( s). 2 Remov e any docume nts from the ADF . 3 Y our machine s tar ts receiving t he docume nt(s). 4 Hang up the telephone.[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 67 Print Reduc t io n This mac hine can use each Fix ed size plain pa per f or recor ding. So metimes, ov ersized doc uments se nt to you by the other par ties canno t be p rin ted within a singl e page. Whe n thi s occurs, t he docum ent will be divide d into se parate pages. This mac hine is equipped with[...]

B ASIC OPERA TIONS 68 Receiv i ng Oversiz e Docum e nts If the rec eiv ed d ocument is extremely lo ng (ov e r 39% long er than the rec ording paper) , the documen t will be divided into s eparate pages. When p rint ing on separate pages, the b ottom 13 mm o f first p age will be ov er lapp ed on top of the ne xt page. (see Note 1) NOTE 1. If the r[...]

B ASI C OPERA TIONS BA S I C OPERA T IONS 69 Substitute Memory Reception (see Note 1) (se e Note 2) If the rec ording pa per runs out or jams or if the toner runs out duri ng reception , the machin e automa tically star ts receiv ing doc uments i nto its i mage da ta mem or y . Stor ed doc uments are pr inted a utomatica lly af ter replaci ng the r[...]

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AD V ANCED FEA TURES 71 Advanced Features Batc h T ransmiss ion T o reduc e transmi ss io n tim e and cos t, thi s feature allows y our mac hin e to ac cu mulate different docu men ts for the same de stination (s) to be t ransmitted i n a single phone cal l. Real-Time Batch T ra nsmissi on Dur ing memor y transmission, your machin e searches its me[...]

AD V ANCED FEA T URE S 72 Timer Cont r o lled Communications Y ou can send docume nt(s ) to one or multiple st ations at any preset tim e within the next 24 hours. Up to 50* built- in time rs can be set f or deferred transmiss ion, deferred po lling and def erred Advanced C ommunicatio ns. Def erred T ransmi ssion (see Note 1) (s ee Note 2) Make su[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 73 NOTE 1. If you e nter a wro ng time i n Step 4 , press then re- enter th e correct t ime. 2. To chan ge or can cell the D eferred C ommun icatio n sett ings, see page 91 and 93. 4 Enter the sta r t time from the k eypad and press . (Use a 4-digit, 24 -hour clock) Ex: (11:30 p.m.) and pres s . 5 Dial by[...]

AD V ANCED FEA T URE S 74 Deferre d P olling Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 3 Enter th e star t time from the keypad and pre ss . (Us e a 4- digi t, 24-h our clo c k) Ex: (3:30 a.m .) and pr ess . SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MO[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 75 (see N ote 1) (see Note 2) 4 Enter a 4-digit po lling pa ssw ord and press . Ex: and pres s 5 Dial by any comb ination o f the f ollowing met hods: • Manual Numb er Diallin g, press after each s tation is entered (up to 70 stat ions) • Phone B ook Dialli ng (up to 200 statio ns) Ex: 6 NOTE 1. If yo[...]

AD V ANCED FEA T URE S 76 Deferred Adv ance d C omm unication Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 3 Enter th e star t time from the keypad and pre ss . (Us e a 4- digi t, 24-h our clo c k) Ex: (11:3 0 p .m.) and pr ess 4 Setting e ach Function : • Mailbox (see page 134 to144) • Sub-Ad d[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 77 P olling P ollin g me ans cal ling othe r stat ion (s) to ret rie ve do cumen t(s ). The o the r stat ion m ust know in adv anc e that y ou will call an d must hav e the document (s) set on the ADF or sto r ed in the memor y . Y ou ma y need to set a poll ing password, shared b y the oth er stati on, t[...]

AD V ANCED FEA T URE S 78 (see Note 1) (see Note 2) (see Note 3) 3 4 Enter a 4-digit pol ling pas s word an d then p ress . (See Note 3) Ex: and pres s The doc ument(s) ar e stored in to memo r y . NOTE 1. You can stil l sen d or rec eive doc ument s even w hen the m achi ne is se t to be polled . 2. Only 1 polle d file can be s tored in memory . I[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 79 P olling Documents f r om Another Station The following procedur e lets you poll docu ments fr om one or multipl e stations. Be s ure to set the polling password bef ore polling. (S ee page 34) 1 2 3 Enter a 4-digit po lling pa ss word and then press . (See Note 1) Ex: and pr es s SELECT A FUNCTION DEF[...]

AD V ANCED FEA T URE S 80 (see Note 1) 4 Dial by any combi nation of t he follo wing methods : • Manual Number Dialling, press after each sta tion is e ntered (up t o 70 st ations) • Phone Bo ok Diall ing (up to 20 0 stations ) Ex: 5 NOTE 1. If a passw ord is no t set i n the poll ed sta tion, y ou may poll th e othe r statio n even th ough y o[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 81 Pr ogram Keys Y our fax machin e has sp ecial P rogram K eys. The se ke ys are usef ul if you frequ ently need to s end or po ll the same group of sta tions. Y ou can use these ke ys to store a One group ke y , a sequenc e of stations to be pol led, a deferred transmission or pollin g sequence o r an a[...]

AD V ANCED FEA T URE S 82 4 Enter a K ey Name ( up to 10 ch aracters) a nd press . 5 Enter th e Phone B ook Diallin g. If you find an err or , press to eras e the display ed stati on. 6 Y ou can now se t other Pr ogram K eys by rep eating the proc edures f rom Step 3, or retur n to standby by pressing . OK GROUP DIAL ENTER STATION(S) JOB STATUS MEM[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 83 Setting f or Pr ogram Dial Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 3 Enter the Program Name (up t o 15 ch aracters) and pres s . Ex: PRO .PO LL a nd pr es s SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE [...]

AD V ANCED FEA T URE S 84 4 Enter th e Program K ey Name (up to 1 0 characters) and pres s . 5 Prog ram ea ch Fu nct i on. • Def erred Com munication ( See page 7 2) • Advanced Communic ation (See page 76) • P ollin g Communicati on (Se e page 77) 6 Y ou can now se t other Pr ogram K eys by rep eating the pro cedures from step 3, or re turn t[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 85 Editing for Gr ou p Dialling If you hav e to change or erase any of the Group Dial ling, follow the steps below . T o change the s etting of Gro up Dialling Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 3 Enter th e Group Dial you wish to chang e and pres[...]

AD V ANCED FEA T URE S 86 (see Note 1 ) (see Note 2) 4 Enter th e new Group Name ( up to 15 character s) and press . ( See Note 1 ) Ex: NEW GROUP and press 5 Enter the n e w K ey Name (up to 10 characters) an d press . (Se e Note 1) Ex: NEW GROUP and press 6 Edit the Pho ne Boo k Dialli ng. Press the Pho ne Book Dialli ng you wish to enter or erase[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 87 Erasing the Pr ogram K e y Settings T o era se the set tings in a Pro gram Key 1 2 3 Press t he Program key y ou want to erase. Ex: PRO .POL L SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PHONE BOOK SET MODE 03 PROGRAM KEYS 04 DELETE PROGRAM[...]

AD V ANCED FEA T URE S 88 (see Note 1) 4 5 Y ou can now eras e other Pro gram K eys by repeati ng the proce dures from Step 3, or r etur n to standby by pressing . NOTE 1. The Program Key ca nnot be chan ged or eras ed until the communic ation has finishe d. To change or erase the settings , cancel l the com municat ion fir st by Edit File Mod e. ([...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 89 Edit Fi le Mode Y our ma chine ha s a doc ument im age me mor y wh ich enables y ou to r eser ve memor y transmissi on, me mor y deferred transmissio n, memor y po lling an d so on. After re ser ving th e communica tions in m emor y , you may need to chang e the set tings of the communicat ion(s) while[...]

AD V ANCED FEA T URE S 90 Sample File List Explanation of Contents 4 b *************** -FILE LIST- *********************** DATE 15-AUG-2001 ***** TIME 15:00 ********* (1) (2) (3) (4) (5) (6) FILE COMM. TYPE CREATED TIME START TIME PAGES DESTINATION(S) No. 001 DEFERRED XMT 15-AUG 13:20 20:30 [PANAFAX] 002 MEM. DEF. XMT 15-AUG 13:20 22:30 003 [SALES [...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 91 Changing the Star t Time or the Station of a File T o c hange the s tar t ti me and/or stations i n a communic ation file, f o llow the steps below . Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 3 Select the file that you want to change and press . SELEC[...]

AD V ANCED FEA T URE S 92 4 Enter a new star t time and press . 5 T o delete the station( s), press or key until the stat ion you want to delete app ears. Then pre ss . or T o add additi onal sta tion(s), p ress and select the stat ion(s) th at you want to add from the Phone Book. When finis hed , press 6 OK CONFIRM DESTINATIONS CHECK AND PRESS OK [...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 93 Deleting a File T o de lete the file in memor y , f ollo w the ste ps below . Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 3 Select the file that you want to delete and press . SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLI[...]

AD V ANCED FEA T URE S 94 (see Note 1) (see Note 2) 4 NOTE 1. Your machin e cann ot delete the fil e while it is bei ng sent. 2. If you want to delete al l files in Step 3, press with no fil e select ed (exce pt the file in progres s). The follo wing m essag e is sho wn on the disp lay. Press to d elete a ll files. YES OK DELETE FILE 000 CANCEL O K[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 95 Printing Out a File T o pr int the conten ts of the communi cation file, follow the steps bel low . Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 3 Selec t the file that you want to prin t and pres s . SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT [...]

AD V ANCED FEA T URE S 96 (see Note 1) 4 Y our machi ne will pr int the file. The docum ent(s) will remai n in memo r y ev en after pr inting th e file. NOTE 1. Your machin e cann ot prin t the file w hile it is be ing se nt. Edit File Mode[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 97 Adding Documents Into a File T o add docu ment(s) i nto the f ile, f ol low the steps bellow . Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 a Place origi nal(s) face up on th e ADF . or 1 b Place a book or an origi nal f ace down on the Platen Glass . 2 3 [...]

AD V ANCED FEA T URE S 98 (see Note 1) 4 Select th e file that y ou want to add docume nt(s) to and press . 5 Y our machin e will star t stori ng the do cument(s) into a file. NOTE 1. Your machin e cann ot add doc ument(s) into th e file while i t is being sent or waitin g to redial . OK Edit File Mode[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 99 Retry an Incomplete File If a memo r y communic ation has bee n unsuc cessful du e to a busy line o r no answ er , the d ocument( s) you stored is automati cally erase d from memor y after the l ast redial. If you need to retain the document(s) e ven if the com munication failed, change the s etting of[...]

AD V ANCED FEA T URE S 100 (see Note 1) (see Note 2 ) 3 Select the file th at you w ant to r etr y . 4 Y our machine w ill retr y the file a nd star t d ialling imm edi atel y . NOTE 1. To confir m or chan ge the entered teleph one numb er for th e file, see page 89 and 91. 2. If you set Fax Paramete r No.031 to Vali d, all inc omplete files will r[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 101 Receive T o Memor y This f eat ure is u sed to se cure al l received docu ments b y stor ing th em int o memor y . T o pr int the document (s) received in mem or y , the author ized ope rator must enter the correct p ass word. Setting the RCV T o Memor y P assw ord Make sure that th e F AX lamp is ON.[...]

AD V ANCED FEA T URE S 102 Setting RCV T o Memory Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PHONE BOOK SELECT MODE 06 RCV TO MEMORY RCV TO MEMORY SELECT A FUNCTION OFF ON PRINT CANCEL O K Re[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 103 (see N ote 1) (see Note 2) 3 4 NOTE 1. When th e mem ory ove rflows, t he ma chine w ill stop recei ving an d relea se the l ine. T he ma chine w ill not answer the next inco ming call u ntil there is sp ace a vailable in me mory. 2. We re commend that o ptional fl ash m emory car d is installed w hen[...]

AD V ANCED FEA T URE S 104 Printing Documents After recei ving doc uments with t he Receive T o Memor y f eatur e, the f ol lowing messag e will appear on the display . T o pr int t he docume nt(s), follow the steps b elow . Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 AUG-15-2001 15:00 MESSAGE IN M[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 105 (see N ote 1) (see Note 2) 3 4 5 Enter the passw ord to print t he docume nt(s) and then press . (See N ote 1) Ex: and pres s 6 Machi ne will star t to pr int the d ocument(s). NOTE 1. If th e password has not b een se t, your ma chine will not p rompt you to ente r the pass word. The doc umen t(s) wi[...]

AD V ANCED FEA T URE S 106 F ax Cover Sheet General Description A F ax Cov er S heet ca n be au tomatically attached to your transmit document(s ) that shows the recipien t's name, ori ginator's na me and the number of pag es attached. To U s e t h e F ax Co ver Sheet T o attac h a F ax Cov e r Sheet to a t ransmissio n, f o llow the proc[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 107 (see N ote 1) (see Note 2) (see N ote 3) 3 4 (Cov er Sheet is not attac hed) or (Cov er Sheet is attached ) 5 6 Dial the station(s ) y ou wish to send th e docum ent ( s) to . Ex: NOTE 1. To chan ge the preset Fax Cover Shee t Settin g, change the se tting of Fa x Paramete r No. 056 (See pa ge 35). 2.[...]

AD V ANCED FEA T URE S 108 Fax Cover Sheet Sample Explanation of contents ***** FACSIMILE COVER SHEET ***** (1) 15-AUG-2001 15:00 (2) Message To: SALES DEPT. (3) Message From: PANASONIC 201 555 1212 (4) 02 Page(s) Following This Cover Page (1) Star ting time of c omm unicati on. (2) Record ed name i n the Phone Book or dialled telephone nu mber . ([...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 109 Depar tment Cod e General Description This operation r equ ires the us er to inpu t a pre set 4- dig it Dep ar tment Code before transmission. The Dep ar tment Name of the selecte d Depar tment Code is pri nted on the Header of each page se nt, Cov er Sheet , COMM. Jour nal an d Indivi dual T ransmiss[...]

AD V ANCED FEA T URE S 110 (see Note 1) (see Note 2) 3 Press or to scroll th e display to the desir ed Fa x P a r a m e t e r. 4 5 NOTE 1. Use t o copy the de faul t LOG O whic h is set in th e User Param eter s. You can ad d the d epar tment name f ollow ing the d efault LOGO. 2. When enabl ing th e Dept. Code fe ature fo r the firs t time , it is[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 111 Setting the Depar tment Code Name Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 3 Enter Depar tment Code Num ber and pre ss . Ex: and pres s SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PHONE [...]

AD V ANCED FEA T URE S 112 4 Enter a 4-digit Depa r tment Code and press . Ex: and pres s 5 Enter your Depar tment N ame (max. 25 characters and digi ts). And pr ess . Ex: DEPT .1 and pres s 6 T o re cord an other Depa r tment Code, repeat St eps 3 to 5. T o retur n to standby , press . OK 1 1 1 1 OK ADD CODE ENTER NAME Caps Space CANCEL OK Symbols[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 113 Changing the Department Code If you hav e to change any of the Depar tment Codes, follo w the ste ps below . Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 3 Enter Depar tment Code Num ber that you wish to change and press . Ex: and pres s SELECT A FUNCTI[...]

AD V ANCED FEA T URE S 114 4 Ente r Ne w Department C ode and pr ess . 5 then enter a new Depar tm ent Name an d press . 6 T o ch ange an other Depa r tmen t Code, repeat Step s 3 to 5. T o re tur n to standby , press . OK ADD CODE ENTER NAME DEPT.1 Caps Space CANCEL OK Symbols Back space OK STOP Depar t ment C ode[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 115 Deleting the Depar tment Code Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 3 Enter Depar tment Code you wish to delete and pres s . Ex: and pres s SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT[...]

AD V ANCED FEA T URE S 116 4 Enter th e Depar tment Code and p ress . Ex: and pres s 5 6 T o del ete anothe r Depar tment Code, repeat Steps 3 to 5. T o re tur n to standby , press . OK 0 1 0 1 0 1 0 1 OK DELETE CODE DELETE CODE 01 DELETE? NO YES YES STOP Depar t ment C ode[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 117 Sending a Document with Depar t ment Code 1 Set or iginal (s) f ace down. 2 Dial by any comb ination o f the f ollowing met hods: • Manual Numb er Diallin g, press after each s tation is entered (up to 70 stat ions) • Phone B ook Dialli ng (up to 200 statio ns) Ex: 3 4 Enter a 4-digit De par tme n[...]

AD V ANCED FEA T URE S 118 Sending a Document with Department Code (V oice Mode T ransmission) 1 a Place o rig inal(s) f ac e up on the ADF . or 1 b Place a book or an or iginal face down on the Pl aten Glass . 2 Lift the exter nal telep hone or pre ss . Ex: 3 Enter a 4-digit Depa r tment Code and press . Ex: and pres s MONITOR MONITOR INPUT DEPT. [...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 119 4 Dial the telephone number from th e ke y pad. Ex: 5 When you hea r a beep, The docum ent is sen t with the heade r of the selected Depar tment Name. The select ed Depar tment Name is prin ted on the COMM. Jour nal , Individ ual T ransmission J our nal a nd Cov er Sheet . 5 5 5 1 2 3 4 JUL-15-2001 15[...]

AD V ANCED FEA T URE S 120 Printing a Department Code List The Depar tment C ode List w ill pr int after the F ax P arameter Li st. 1 2 SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PHONE BOOK PRINT OUT 04 FAX PARAMETER LIST FAX PARAMETER LIST PRINTING JOB STATUS MEMORY XMT XMT MODE ORIGI[...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 121 Sample Department Code List (Prints follo wing the F ax P arameter List) Explanation of contents *************** -FAX PARAMETER LIST- ************** DATE 15-AUG-2001 ***** TIME 15:00 *** P.02 DEPARTMENT CODE LIST (1) (2) (3) NUMBER DEPARTMENT NAME DEPARTMENT CODE 01 Panafax Sales 0001 02 Panafax Servi[...]

AD V ANCED FEA T URE S 122 Printing a Department Code Journal When the Dep ar t ment Code is set, the T ran saction J our nal will b e sor t ed by the Depar tmen t Code number when it is pri nted. Al l contents of the Jo ur nal wil l be erased aut omatic ally after being pr inted . 1 2 SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE [...]

AD V ANCED FE A TURE S AD V ANCED FEA TURES 123 Sample Depar tment Code Journal / Originated Calls *************** -JOURNAL- ************************* 15-AUG-2001 15:00 ***** TIME 15:00 *** P.01 ORIGINATED CALLS 13-AUG TO 15-AUG (1) (2) (3) TOTAL PAGES = 000038 TOTAL TIME = 00:23:56 (4) (5) 01: Panafax Sales -------------------------------- NO. COM[...]

AD V ANCED FEA T URE S 124 Sample Depar tment Code J ournal / Receive d Calls Explanation of contents *************** -JOURNAL- ************************* DATE 15-AUG-2001 15:00 ***** TIME 15:00 *** P.02 RECEIVED CALLS 13-AUG TO 15-AUG (1) (2) (3) TOTAL PAGES = 000011 TOTAL TIME = 00:13:41 NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME D[...]

NETW ORK FEA TURE 125 Network Feature Selective Re ce ption Y our machi ne has a sp ecial feature, Select iv e Recepti on, which can prev e nt the rec eiving o f unnecess ar y documen ts (i.e. junk fax, direct mai l, etc.). Before receiving the docume nt(s), the la st 4 digits of th e ID Number r eceived from the sendin g mach ine will be compar ed[...]

NETWORK FEA TURE 126 (see Note 1) (see Note 2) 4 5 NOTE 1. When the Selecti ve Recep tion is set, y our m ac hin e ca n rece iv e onl y fro m tho se stati on s w hich are programm ed in the Pho ne Book . 2. If your ID n umber has not been set, y our machi ne mi ght no t be able t o recei ve from s ome mod els. To set y our ID nu mber, s ee page 2 3[...]

NETWORK FEA TURE NETW ORK FEA TURE 127 P assw or d Communication s General Description P a ss word Communica tions, includin g P ass word T rans mission an d P as s wor d Receptio n will prev ent your machin e from sending a f ax to a wrong sta tion or receivi ng a f ax fr om an unauthori z ed station s . Y ou can set P as s word T ransmis sion and[...]

NETWORK FEA TURE 128 Setting Pass w ord T r ansmis sion T o set transmission pass w ord and parameter Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 3 Press or to scroll th e display to the desir ed Fa x P a r a m e t e r. 4 Enter a 4-digi t T ransmi ssion P assword and p ress . Ex: an d press . SELEC[...]

NETWORK FEA TURE NETW ORK FEA TURE 129 (see N ote 1) (see Note 2): 5 (password is not checked) or (password is check ed) 6 NOTE 1. You can chan ge the settin g temporari ly by using for each transmi ssion. See page 132 for detail s. 2. To chan ge the password, press in Step 4 . Then re -enter a ne w one. OFF ON OK FUNCTION SELECT MODE 05 PASSWORD-X[...]

NETWORK FEA TURE 130 Setting P a ssw o rd Reception T o set receiving passw ord and parameter Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 3 Press or to scroll th e display to the desir ed Fa x P a r a m e t e r. SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT [...]

NETWORK FEA TURE NETW ORK FEA TURE 131 (see N ote 1) (see N ote 2) 4 Enter a 4-digit Re ceiving Pass word an d press . Ex: and . 5 (password is not checked) or (password is check ed) 6 NOTE 1. Once you set th e param eter, you canno t select the para meter, “ OF F” or “ ON” , for each r ece pti on. It is al ways “ OFF” or “ ON” unti[...]

NETWORK FEA TURE 132 Using P assw ord T ransmis sion T o use Pass word T ransmiss ion, you can set the “ OFF ” or “ ON ” f or each T ran smissi on by f ollowing the procedure bel ow . Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 a Place o rig inal(s) f ac e up on the ADF . or 1 b Place a book [...]

NETWORK FEA TURE NETW ORK FEA TURE 133 Using P assw or d Rece ption There is no a ddi tio nal ope ratio n re quir ed on ce you set the param eter by f ollowing the pr oced ure on page 130 . The paramete r , “ OFF ” or “ ON ” , can not b e selec ted for each recep tion. It is al wa ys “ OFF ” or “ ON ” until you change the set tin g.[...]

NETWORK FEA TURE 134 Confid enti a l Mailb o x Y our machin e is equ ipped with two Confidential Communicatio n f eatures w hich ens ure that t he Confiden tial informati on you send is received only by the p erson with t he correc t confide ntial cod e. Confidential Mailbo x The con fidential mailbox f eature ca n be used as a mail bo x to communi[...]

NETWORK FEA TURE NETW ORK FEA TURE 135 Sending a Confidential Document to a Remote Station's Mailbo x Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 a Place origi nal(s) face up on th e ADF . or 1 b Place a book or an origi nal f ace down on the Platen Glass . 2 3 SELECT A FUNCTION DEFERRED COMM. AD[...]

NETWORK FEA TURE 136 (see Note 1) 4 Enter a 4-digit Confidential C ode and press . Ex: and press 5 Dial by any one of t he f ollowing metho ds: • Manual Number Dialling, press after each station i s entered ( up to 70 s tations) • Phone Bo ok Diall ing (up to 20 0 stations ) Ex: 6 7 If neces sar y , contact th e receivi ng person a nd tell them[...]

NETWORK FEA TURE NETW ORK FEA TURE 137 P olling a Confidential Document fr om a Remote Station's Mailbo x After you hav e bee n informed tha t someone has transmitted con fidential doc ument(s) to a r emote stati on's mailbox, you can pol l the confide ntial document(s ) from the r emote sta tion by follo wing the proced ure below . Make [...]

NETWORK FEA TURE 138 (see Note 1) 5 NOTE 1. The confide ntial f ile wil l be erase d automat ically a t the c enter s tation afte r being polled. Confid enti a l Mailb o x[...]

NETWORK FEA TURE NETW ORK FEA TURE 139 Receiving a Confidentia l Document into Y our Machine 's Mailbo x No sp ecial se tting is requ ired, your machi ne comes with this feature rea dy to use. Y our mach ine rec eives a confide ntial fax the same wa y it recei v es a nor mal fax message. When rec eiving th e confiden tial f ax, the display sho[...]

NETWORK FEA TURE 140 Storing a Confidential Document in Y our Machine's Mailbo x Use the following procedur e to store a docum ent(s) into a c onfidenti al mailbox in your machine. Once the confiden tial docu ment( s) is sto red in your mac hine, it can be polle d by another ma chine. Make sure that the F AX l amp is ON . If not, pres s to sel[...]

NETWORK FEA TURE NETW ORK FEA TURE 141 (see N ote 1) 4 Enter a 4-digit Co nfidential Code and th en pres s . Ex: and pr ess 5 The do cument( s) will be stored into memor y . If neces sar y , con tact the recei ving par ty of the confid ential doc ument(s) a nd tell them the confid ential c ode needed to poll the document s. NOTE 1. The confident ia[...]

NETWORK FEA TURE 142 Printing a Confidential Document from Y our Machine's Mailbo x After you hav e been noti fied that some one has tran smitted a c onfidenti al docum ent into your mach ine's mailbox, use the following proce dure to pr int the confid ential docum ent(s) . (see Note 1) Make sure that the F AX l amp is ON . If not, pres s[...]

NETWORK FEA TURE NETW ORK FEA TURE 143 Deleting a Confidential Document Stored i n Y our Machine' s Mailbo x If your memor y beco mes full, or you just want to clean out y our confiden tial docum ents, y ou ma y delete one or more c onfidenti al fax es s tored in y our machi ne by using th e f o llowing proc edure. There are two types of metho[...]

NETWORK FEA TURE 144 T o delete all confidential files from memory Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 3 4 SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PHONE BOOK ADVANCED COMM. 02 MAILBOX 05 DELETE FILE DELETE CONF. FILE INPUT A[...]

NETWORK FEA TURE NETW ORK FEA TURE 145 Sub-A d dre ssing General Description The Su b-Addres sing func tion allows you fur ther rout ing, f orwarding or relaying of docum ent(s) to the desired recipien t(s) when u sed in c ombinatio n with the Ne tworki ng version of Laser F AX s oftware. This function conforms to the IT U-T reco mmendatio n f or T[...]

NETWORK FEA TURE 146 Setting the Sub-Address into a Phone Book Numbers Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 3 Enter the telepho ne number , pres s then enter the Sub-A ddress. (Up to 2 0 digits) (Up to 36 digits including tel ephone number , pause s, spaces, FLASH and Sub-Ad dress.) Ex: T el[...]

NETWORK FEA TURE NETW ORK FEA TURE 147 (see N ote 1) 4 And the n continue to enter the station na me and key n am e. 5 NOTE 1. separates the Sub-Addre ss from the Telep hone numb er and is indi cated by an "s " in the disp lay. OK PHONE BOOK ENTER NAME Caps Space CANCEL OK Symbols Back space SUB-ADDR Sub-A d dre ssing[...]

NETWORK FEA TURE 148 Sending a F ax with Sub-Ad dress Using the Phone Book Dialling N umbers The operation is the s ame as for nor mal diall ing. Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 a Place o rig inal(s) f ac e up on the ADF . or 1 b Place a book or an or iginal face down on the Pl aten Glass[...]

NETWORK FEA TURE NETW ORK FEA TURE 149 Using Manual Number Dialling Use to separa te the T e lephon e number and the Sub-Ad dress. (see N ote 1) (see Note 2) (see No te 3) Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 a Place origi nal(s) face up on th e ADF . or 1 b Place a book or an origi nal f ace d[...]

NETWORK FEA TURE 150 Use Sub-Address temporaril y Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 a Place o rig inal(s) f ac e up on the ADF . or 1 b Place a book or an or iginal face down on the Pl aten Glass . 2 3 SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MO[...]

NETWORK FEA TURE NETW ORK FEA TURE 151 4 Enter the Sub-Add ress (up to 20 digits) and then pres s . Ex: and pres s 5 Enter the P assw ord (max 20 digit) and t hen pres s . Ex: and press 6 Dial by any combin ation of the f ollowing method s. • Manual Number Dialling, p ress afte r each stat ion is en tered. (Up to 70 s tations) • Phone Boo k Dia[...]

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PRINTO UT JOURNALS AND LISTS 153 Printout Journals and Lists Jour nals an d Lists T o help you ma intain rec ords of the doc uments y ou sent a nd rece iv ed, as well as lists of the numb ers you reco rd, your f acsimile m achine i s equipp ed to pr int the f ollowing jour nal s and li sts: T r ansact ion Jour nal , Individ ual T ransm ission Jour [...]

PRINT OUT JOURNALS AND LISTS 154 (see Note 1) 3 b f or vie wing transmissio n transactions onl y 3 c to view all transac tions Y ou can v iew the transactions i n the jour n al by pressing or . P ress to retu r n to standby . NOTE 1. If you wish to disabl e the autom atic pri nting of the Transac tion Jou rnal, cha nge the se tting of Fax Paramete [...]

PRIN T OU T JOURNALS AND LISTS PRINTO UT JOURNALS AND LISTS 155 Individual T ransmission Journal (Ind. XMT Journal) An Indiv idual T ransmission Jour nal contains the inform ation on th e latest t ransmissio n. Make sure that th e F AX lamp is ON. If not, press to sele ct the "F AX MODE" . 1 2 SELECT A FUNCTION DEFERRED COMM. ADVANCED COM[...]

PRINT OUT JOURNALS AND LISTS 156 Sample T r ansaction Journal Sample Individual T ransmission Journal (Ind. XMT Journal) ( 1) (2) ***************** -JOURNAL- ************************* DATE 15-AUG-2001 ***** TIME 15:00 ********* (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC 01 B-OK 0[...]

PRIN T OU T JOURNALS AND LISTS PRINTO UT JOURNALS AND LISTS 157 Explanation of contents (1) Pr intou t date (2) Pr intout time (3) Jour nal n umber (4) Communi catio n result : "OK" indic ates that the co mm unicatio n w as successfu l. "B USY" indi cates that th e comm unicati on has f ailed bec ause of b usy line . "ST OP[...]

PRINT OUT JOURNALS AND LISTS 158 Comm unication Journal (Comm. Journal) The Communic ation Jour n al (Comm. Jou r nal) lets you v e rif y whether the transmi ssion or poll ing was success ful. Y ou may select the pr intout c ondition (Off/Always/Inc. Only) i n F ax Par ameter No. 012. Sample Comm. Journal ************** - COMM. JOURNAL - **********[...]

PRIN T OU T JOURNALS AND LISTS PRINTO UT JOURNALS AND LISTS 159 Explanation of contents (1) Indicates the co mmun icatio n mode (2) Star t time of com munic ation (3) End time of comm unication (4) File number : 001 to 999 (W hen the comm unication is stored into mem ory , a file number is assign ed f or each co mmun icatio n.) (5) Station n umber [...]

PRINT OUT JOURNALS AND LISTS 160 Phone Book List T o print a Phone Book List of the telephone numbe rs y ou have stored Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PHONE BOOK PRINT OUT 02 PHON[...]

PRIN T OU T JOURNALS AND LISTS PRINTO UT JOURNALS AND LISTS 161 Sample Phone Book List Explanation of contents *************** -PHONE BOOK LIST- ***************** DATE 15-AUG-2001 ***** TIME 15:00 ****P.01 (1) (2) (3) (4) (6) KEY NAME STATION NAME TELEPHONE NO. LINE [A] [ACCOUNTING] ACCOUNTING DEPT 313 333 3456 AUTO [E] [ENG. DEPT.] ENG. DEPT. 888 [...]

PRINT OUT JOURNALS AND LISTS 162 Gr oup and Pr ogram List T o pr int a Gro up and Program List of the Diallin g P atter ns that you have pre v iously entere d into the Program K eys. Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE [...]

PRIN T OU T JOURNALS AND LISTS PRINTO UT JOURNALS AND LISTS 163 Sample Gr oup and Pr ogram List Explanation of contents *************** -PROGRAM LIST- ******************** DATE 15-AUG-2001 ***** TIME 15:00 ****P.01 (1) (2) (3) (4) (5) KEY NAME PROGRAM NAME TYPE TIMER DESTINATION(S) [GROUP1 ] PROG. A GROUP ----- [PANAFAX][PANASONIC] [GROUP2 ] PROG. [...]

PRINT OUT JOURNALS AND LISTS 164 FA X P arameter List T o pr int a F AX Parameter List: Make sure that the F AX l amp is ON . If not, pres s to select th e "F AX MODE". 1 2 SELECT A FUNCTION DEFERRED COMM. ADVANCED COMM. EDIT FILE MODE SET MODE POLLING SELECT MODE PRINT OUT EDIT PHONE BOOK PRINT OUT 04 FAX PARAMETER LIST FAX PARAMETER LIS[...]

PRIN T OU T JOURNALS AND LISTS PRINTO UT JOURNALS AND LISTS 165 Sample F AX P arameter List Explanation of contents *************** -FAX PARAMETER LIST- ************** DATE 15-AUG-2001 ***** TIME 15:00 *** P.01 (1) (2) (3) (4) (5) PARAMETER DESCRIPTION SELECTION CURRENT STANDARD NUMBER SETTING SETTING (7) 001 CONTRAST (HOME) (1:Lighter ••••[...]

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PR OBLEM SOL VING 167 Problem Solving T roub leshooting If Y ou Have An y of These Prob lems Mode Sympt om Cause / Action P age During T ransmiss ion Docum ent doe sn 't f eed/m ultiple f eeds 1. Chec k that y our document i s free of staples and pa per clips , and that it is not grea sy or torn. 2. Chec k that y our do cument is th e right ty[...]

PR OBLEM S OL VING 168 Comm unication No dia l tone 1. Chec k the conne ction of the t elephone line . 2. Chec k the tel ephone line . 9 No aut o ans wer 1. Chec k the conne ction of t he telephone line. 2. Chec k the Recepti on mo de set ting. 3. If the F ax P arameter No . 013 (A UT O JOURNAL PRINT) is set to " V al id" (def ault setti [...]

PR OBLEM SOL VING PR OBLEM SOL VING 169 Inf ormation Codes When som ething unusual occ urs, the displa y ma y show one of the Informat ion Codes list ed below . These will help you to id entify an d correct the problem. Inf o. Code Mean ing Action P age 400 Durin g init ial hands hak e, receiv ing stat ion di d not respond o r comm unicati on error[...]

PR OBLEM S OL VING 170 (see Note 1) 501/502 C omm unica tion error o ccurred us ing th e internal V .34 Modem. Check wi th the other pa r ty . -- 540/541 542 543/544 Comm unica tion e rror occurre d while transm itting . 1. Reload the d ocument(s ) and send agai n. 2. Check with th e other par ty . -- 550 T elephon e line disconn ected. Chec k with[...]

PR OBLEM SOL VING PR OBLEM SOL VING 171 V erification Stamp The V erifica tion Sta mp contains ink . When the stamp mark appears faded or hard to see, the st amp should be replaced . T o r emov e the stamp (see N ote 1) Check ing the Tel ephone Lin e 1 Open the A DF Input T ra y . 2 Open the A DF Exit Cov er . 3 (1) Remove b y pul ling the Sta mp A[...]

PR OBLEM S OL VING 172 If you do not hea r a dia l tone wh en the key is pre ssed or the in co ming ca ll do es no t r ing on your machine (No automa tic recei v e). 1 Unplug the T elep hone Line Cable from the telephone jack that was supp lied by the telephone compa ny . 2 Plug a different regula r telephone into the same telepho ne jack. 3 Check [...]

APPENDIX 173 Appendix Specificat ions Compati bility ITU-T G roup 3 Coding Sc heme JBIG, M H, MR, MMR (C onf orm s to ITU-T Recom mendation s) Modem T ype ITU-T V .3 4, V .17, V .33, V .29, V .27ter and V .2 1 Modem Speed 33600 - 2400 bps Original Siz e A3 /FLS • B4/A4/ A5 Original Thickness 0.07 mm ( 50g/m 2 ) - 0. 15 mm (11 0 g/m 2 ) ADF Capaci[...]

APPENDIX 174 Phone Book Memory Capacity 200 stat io ns Each s tation ca n register up to 36 d igits for each telephon e number (includ ing pau ses and s paces) an d up to 15 c haracters for each stati on name Image Memor y Capacity (Based o n ITU-T Im age No . 1 char t, u sing Sta ndard Resol ution) P ower Con sumption Nor mal Ope ration Mode : App[...]

APPEND IX APPENDIX 175 Options and Supplies The DP -2500/300 0 is a digi tal photoc opier wh ich c an pr oduce imag es with great cla rity . Fur t her m ore, its copying function ality c an also be greatly enhan ced by the addi tion of specia lly selec ted option s and sup plies. F or a li st of av ailable option s and su pplies, see t he Operating[...]

APPENDIX 176 Glossar y ADF (A utoma tic Or ig inal Fe eder ) The mechanis m that delivers a stack of origi nal pages to the scanner one page at a time. A utomatic R eception The mode th at allows you to receive f ax docu ments with out user inter vention. A uto Print Reduction The method of automatica lly red ucing a re ceived document so tha t it [...]

APPEND IX APPENDIX 177 Duple x Scan The abilit y to s can both si des of 2- sided or iginal (s) f or trans mission. ECM (Err or Correction Mode) T he ability to correct transmi ssion er rors as de tected dur ing the transmitting p hone call . End Receiving Station In a r ela y networ k, the fin al statio n des ignated to re ceive the docum ent(s). [...]

APPENDIX 178 Initial Se nding Station In a rel a y network , the stat ion that is or iginatin g the or iginal transmi ssion. Journal A repor t that is printe d by y our uni t listing the last 100 transactio ns. Key Na me An al tern ate to the station name th at can be programmed for each Ph one Book di alling num ber ke y . ( By default it displ a [...]

APPEND IX APPENDIX 179 Receiving Passw or d A 4-dig it password that is checked bef ore a docum ent is r eceived. Rel a y T ransmi ssio n Re port A rep or t that contains inf or mation r egardin g the last d ocument transmissi on to a relay station. Rota tion XMT The docum ent is set as ( ), the image is rotated by 90 º and then transmitted as ( )[...]

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Index 181 A Adding Documents Int o a File .................... ......... 97 Adding Tele phon e Numbe rs ............... ....... ...... ... 25 Adjust ing the Vo lume . ................... ............. ......... 1 6 Auto Journal Print ............. ...... ....... ...... ....... ......... 33 Automati c Reception .. ...... ...... ....... ...... ......[...]

Inde x 182 O Off-Hook Di aling ........... ............. ................... ........57 On-Hook Di aling ........... ............. ................... ........59 Original ...... ............. ................... ................... ........33 Original (Text/Photo) .......... .................... ............. .39 P Password C ommunica tions .......[...]

Index 183 U Use Sub -Address Temp orarily ................... ....... 150 User Parame ters .............. ................... .......... 19, 20 Using M anual Numb er Dialing ................... ....... 149 Using P assword Recep tion ................. ............. . 133 Using P assword Transmi ssion ...... ............. ....... 132 V Verificatio n [...]

F acsimile T elephone Numb er Directory Name T e lephone Number[...]

English Operating Instructions (For F acsimile) Digital Copier Befor e ope r a ti ng th is eq ui pm en t, pl ea se re ad these instr uctio ns co mplete ly and keep thes e operating inst ruction s for future refere nce. DP-2500/3000 Ope rating Instructions (fo r Facsimile) English Matsushita Electric Industrial Co., Ltd. Osaka 542-8588, Japan DZSD00[...]