Panasonic KX-FP343AL manual

Compact Plain P aper F ax with Copier Operating Instructions Model No . KX-FP343AL Please read these Operating Instructions before using the unit and sav e f or future ref erence. This model is designed to be used only in A ustralia. F P 343A L . PDF Page 1 T ue s day, Aug u s t 5, 20 0 3 3:20 PM[...]

I Location of Controls How to use the operating in structions When f ollowing operating instructions, alw ays k eep the front cov er page (ne xt page) open so that y ou will find easy ref erence to the buttons. OPE N FP343AL.book Page I Tuesday, August 5, 2003 3:20 PM[...]

II Location of controls Please keep this page open when fol lowing operating instructions . F or a description of each button, see page 10. Keys (Listed in alphabetical order) BR OADCAST C LO WER F RECEIVE MODE E CALLER ID H MENU N REDIAL/P A USE J COPY O MONIT OR L SET Q F AX/ST ART Q MUT E K ST AR T Q HELP G NA VIGA TOR M ST OP P JUNK F AX PR OHI[...]

2 Thank you f or purchasing a P anasonic f ax machine. Things y ou should keep a record of Attach y our sales receipt here. For you r future reference Caution: L Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film. L Do not rub or use an eraser on the printed side[...]

3 Warning: ● Please ensure that a separate telephone, not dependent on local power, is available for emergency use. ● This equipment will be inoperable when mains power fails. ● When a failure occurs which results in the internal parts becoming accessible,disconnect the power supply cord immediately and return this unit to an authorised servi[...]

4 Instructions to customer Important information Installation Attached to this apparatus is an approval label. This label is evidence that it is a “ Permitted Attachment ” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommuni[...]

Safety Instructions 5 Safet y Instructions Safet y Instructions Impor tan t safety instructions When using this unit, basic saf ety precautions should alwa ys be f ollowed to reduce the risk of fire, electric shoc k, or personal injur y . 1. Read and understand all instructions. 2. F ollow all w arnings and instruc tions marked on this unit. 3. Unp[...]

Safety Instructions 6 L The unit should not be e xposed to direct sunlight. L Do not place heav y objects on top of this unit. L Do not touch the plug with wet hands . L Wipe the outer surf ace of the unit with a soft cloth. Do not use benzine, t hinner , or any abrasiv e powder . FP343AL.book Page 6 Tuesday, August 5, 2003 3:20 PM[...]

T able of Contents 7 1. Table of Contents 1. Intr od uction and Installa tion Accessories 1.1 Included accessories .......................... 8 1.2 Accessor y inf or mation ........................ 9 Finding the Cont rols 1.3 Overview .......................................... 10 1.4 Description of buttons ....................... 10 Installa tion 1[...]

1. Intr oduction and Installation 8 1 Introducti on and Installation 1.1 Inc luded accessories *1 F or replacement film, see page 9. Note: L If any items are missing or damaged, check with the place of purchase . L Sav e the original car ton and packing materials f or future shipping and transpor tation of the unit. L The pictures and illustrations[...]

1. Introduction and Installation 9 1.2 Accessor y information 1.2.1 A v ailable accessories *1 We recommend that you buy a full -size replacement film for c ontinuous use of your unit. Pleas e use genuine P anas onic replacement film. The ink film is not reusable. Do no t rewind and use the ink film again. Model No. Item Specifications/Usage KX-F A[...]

1. Intr oduction and Installation 10 Finding t he Controls 1.3 Overv iew 1.4 Description of b utto ns L K eep the front cov er page open for b utton locations . A { TO N E } L T o change from pulse to tone temporarily during dialling when y our line has rotar y pulse services. B One-touch keys L T o use one-touch dial (page 20, 21, 25). C { BR O AD[...]

1. Introduction and Installation 11 Installat ion 1.5 Ink film 1.5.1 Installing the in k film 1 Open the front cov er ( 1 ) by pulli ng up the centre par t ( 2 ). 2 Release the bac k c ov er by pushin g the green button ( 1 ) on the ri ght side of the unit. OR Release the bac k c ov er by pushin g the green le ve r ( 2 ) in the unit. 3 Open the bac[...]

1. Intr oduction and Installation 12 L Make s ure that the ink film is wrapped around the blue core ( 2 ) at least once . 6 First close the back co ver securely ( 1 ) by pushing down on the dotted area at both ends ( 2 ). Then close the front cov er secur ely ( 3 ). 1.5.2 Replacing the i nk film The included film roll is a star ter ink film. T o en[...]

1. Introduction and Installation 13 1.6 P aper tra y Inser t the tabs ( 1 ) on the paper tra y ( 2 ) into the slots on the bac k of the unit ( 3 ). 1.7 Recording paper suppor t Inser t the recording paper suppor t ( 1 ) into the slot to the right of the recording paper exit ( 2 ), then into the left slot ( 3 ). L The recording paper will be ejected[...]

2. Prep aration 14 2 Preparatio n Connections and Setup 2.1 Connectio ns Caution: L When you operate this p roduct, the power outlet should be near the product and easily accessib le . L Be sure to use the telephone lin e cord included in this unit. L Do not extend the telep hone line cord. Note: L If any other de vice is con nected on the same lin[...]

2. P rep ara tio n 15 2.2 Help f unction The unit contains helpful inf ormation which can be printed for quic k reference. Quick set up: How to set the date , time, y our logo and fax number . Feature list: How to progr am the features . Directory: How to store names and n umbers in the navigato r director y and how to dial them. Fax rece iving: Ho[...]

2. Prep aration 16 Initial Pr ogramming 2.4 Date and time Y ou must set the date and time. 1 Press { MENU } . SYSTEM S ET UP PRESS N AVI.[ () ] 2 Press {<} or {>} repeatedly to dis play the followin g. SET DATE & TIME PRESS SET 3 Press { SET } . L Cursor ( | ) will appear on the dis play . M: | 01/D:0 1/Y: 03 TIME: 1 2:00A M 4 Enter the c[...]

2. P rep ara tio n 17 2.5 Y our logo The logo can be your company , division or name. 1 Press { MENU } . SYSTEM S ET UP PRESS N AVI.[ () ] 2 Press {<} or {>} repeatedly to dis play the followin g. YOUR LOG O PRESS SET 3 Press { SET } . L Cursor ( | ) will appear on the dis play . LOGO= | 4 Enter your logo , up to 30 characters. See the charac[...]

2. Prep aration 18 Note: L T o enter another character located on the same number ke y , press {> } to mov e the cursor to the next space . T o selec t characters usin g {A} or {B} Instead of pressing the dial k eys , you can select characters using {A } or {B} . 1. Press {A } or {B} repeatedly to displa y the desired character . 2. Press {> [...]

2. P rep ara tio n 19 T o delete a number Press {<} or {>} to mov e the curs or to the number y ou want to delete and press { ST OP } . FP343AL.book Page 19 Tuesday, Aug ust 5, 20 03 3:20 PM[...]

3. T elephone 20 3 Telephone Automatic Dialli ng 3.1 Storing names an d telephone numbers into the one-t ouch dial and navigator directory F or rapid access to frequently dialled numbers , the unit provides the one-touch dial (10 entr ies) and navi gator dir ector y (100 entries). L Y ou can also send f axes usi ng the one-touch dial and nav igator[...]

3. T elephone 21 3.1.3 Editing a store d entry 1 Press {>} . 2 Press {A} or {B} repeatedly to display the desired entry . 3 Press { MENU } . 4 Press {*} . L If you do not need to edi t the name, skip to step 6. 5 Edit the name (see the stor ing procedure on page 20 f or instruc tions). 6 Press { SET } . L If you do not need to edi t the telephon[...]

3. T elephone 22 L Although T elstra and Optus do not currently send caller name inf ormation, the caller ’ s name will be displa yed as stored in the directory , when a call from that caller is receiv ed. L The area code will need to be s tored with the 8-digit telephone number . T o confirm caller information using the Caller ID lis t The unit [...]

3. T elephone 23 3.4.2 Erasing all ca ller information 1 Press { MENU } repeatedly to displa y “ CALL ER SET UP ” . 2 Press { SET } . 3 Press { SET } . L T o cancel erasing, press { ST OP } , then { MENU } . 4 Press { SET } . 5 Press { ST OP } . 3.4.3 Erasing speci fic caller information 1 Press { CALLER ID } . 2 Press {A} or {B} repeatedly to [...]

4. F ax 24 4F a x Sending Faxes 4.1 Sen ding a fax manually 1 Adjust the width o f the document guides ( 1 ) to the size of the document. 2 Inser t the document (up to 10 pages) F ACE DO WN ( 2 ) until a single beep is heard and the unit grasps the document. 3 If necessary , press {A} or {B} repeatedly to select the desired resolution. 4 Press { MO[...]

4. F ax 25 Journal report A journal repor t provides you wi th a pr inted record of the 30 most recent fax es . T o pr int manually , see page 49. T o print automatically after ev er y 30 ne w fax c ommunications, activ ate feature #22 (page 37). F or an e xplanation of error messages in the result column, see page 40. 4.2 Documen ts y ou can send [...]

4. F ax 26 Fax auto red ial If the line is b usy or if there is no ans wer , the unit will automatically redial the n umber up to 2 times. L T o cancel redialling, press { ST OP } . If y our unit does not send a fax L Confirm the stored telephone number on the displa y and check that the n umber dialled is ans wered by the other par ty ’ s mac hi[...]

4. F ax 27 7 Press { SET } . L T o erase other entries, repeat steps 5 to 7. 8 Press { ST OP } . 4.4.4 Sending the sa me document to pre-programmed par ties 1 Inser t the document F ACE DO WN. 2 If necessary , press {A} or {B} repeatedly to select the desired resolution (page 24). 3 Press { BRO ADCAST } . L The document will be f ed into the unit a[...]

4. F ax 28 Receiving F axes 4.5 Selecting th e wa y to use y our fax machine Depending on y our situation, select the wa y you prefer to use y our fax machine . – Use only as a f ax – Mostly phone calls 4.5.1 Use on ly as a fax Y our situatio n Y ou hav e a s eparate telephone line just f or fax es. How to set up Set the f ax machine to F AX ON[...]

4. F ax 29 4.6 Receiving a fa x man uall y 4.6.1 Activating TEL mode Set the f ax machine to TEL mode by pressing { RECEIVE MODE } repeatedly to dis play the followin g. How to receive calls 1 Lift the handset to ans wer the call. 2 When: – document reception is required, – a fax calling tone (slow beep) is heard, or – no sound is heard, pres[...]

4. F ax 30 4.7 Receiving a fa x automatic ally 4.7.1 Activating F AX ONL Y m ode Set the f ax machine to F AX ONL Y mode by pressing { RECEIVE MODE } repeatedly to displa y the f ollo wing. How to receive calls When receiving calls , the unit will automatically ans wer all calls and only receiv e f ax documents. Note: L The number of rings bef ore [...]

4. F ax 31 Receiving a v oice message and fax document in o ne call The caller can lea ve a v oice message and send a f ax document during the same c all. Inf or m the caller of the fol lowing procedure beforehand. 1. The caller calls y our unit. L The answ ering device wil l answ er the call. 2. The caller can leav e a message after the greeting m[...]

4. F ax 32 2. Press {> } 2 times. 3. Press { SE T } . 4. Press {A } or {B} to displa y the entr y . 5. T o stop viewing, pres s { STOP } 2 times. T o print the junk fax prohibitor list 1. Press { JUNK F AX PROHIBIT OR } . 2. Press {> } 3 times. 3. Press { SE T } . 4. Press { ST OP } . T o eras e an entr y from the ju nk fax prohibit or list 1[...]

5. Distinct ive Ring 33 5 Distincti ve Ring Distinctiv e Ring 5.1 Using with the ring detection feature This feature is only f or use if you subscribe to a Distinctive Ring patt ern service from y our telephone com pany . For mo re information on the av ailability o f this service in your area, please contact your telephone company before setting t[...]

6. Co py 34 6 Copy Copying 6.1 Making a copy 1 Adjust the width o f the document guides ( 1 ) to the size of the document. 2 Inser t the document (up to 10 pages) F ACE DO WN ( 2 ) until a single beep is heard and the unit grasps the document. 3 If necessary , press {A} or {B} repeatedly to select the desired resolution. 4 Press { COPY } . L If nec[...]

6. Cop y 35 Note: L If the appropriate reduction rate is not selected, the document ma y be divided and the top of the second sheet will be deleted. L If the image at the bottom of the document is not copied when you cop y a document that is the same length as the recording paper , tr y 92% or 86%. T o collate multiple c opies The unit can collate [...]

7. Pr ogrammable Features 36 7 Progra mmable Features Features 7.1 Pr ogram ming 7.1.1 Programming basic features 1 Press { MENU } . 2 Select the f eature you wish to program. Press {<} or {>} repeatedly to dis play the desired f eature. L The current setting of the f eature will be displa y ed. 3 Press {A} or {B} repeatedly to display the de[...]

7. Pr ogrammable Feat ures 37 Code #06: Changing the ring setting in F AX ONL Y mode FAX R ING C OUNT RINGS= 2 [ ± ] T o change the number of rings bef ore the unit ans wers a call in F AX ONL Y mode. Y ou can select “ 2 ” (def ault), “ 3 ” , “ 4 ” , “ 5 ” , “ 6 ” , “ 7 ” , “ 8 ” or “ 9 ” . Code #12: Securing the re[...]

7. Pr ogrammable Features 38 Code #31: Activating the Distinctive R ing feature DISTI NCTIV E RING =OFF [ ± ] See page 33 f or details. Code #34: Setting th e quick scan QUICK SC AN =OFF [ ± ] This f eature is helpful when y ou want to remo ve the document f or other uses, because the unit will release the document bef ore sending or cop ying. L [...]

7. Pr ogrammable Feat ures 39 Code #68: Setting the Err o r Correction Mode (ECM) ECM SELE CTION =ON [ ± ] This f eature is av ailabl e when the transmitting/receiving f ax machines are ECM compatib le. “ ON ” (def ault): T o send a fax ev en if there is static interferenc e on the telephone line. “ OFF ” : Deactivates this f eature. L Y o[...]

8. Help 40 8H e l p Error Messages 8.1 Err or messag es – Repor ts If a problem occurs during f ax transmission or reception, one of the f ollowing communication messages will be printed on the sending and journal repor ts (page 24). COMMUNICA TION ERROR (Code: 40-42, 46-72, FF ) L A transmission or reception error occurred. T r y again or check [...]

8. Help 41 L There is no space to store new entries in navigator directory . Erase unnecessary entries (page 21). F A XI NM E M O R Y L The unit has a document in memory . See the other displa yed mes sage instructions to print out the document. FAX MEMO RY FULL L The memor y is full of receiv ed documents due to a lack of recording paper or a reco[...]

8. Help 42 I cannot make calls. L The dialling mode setting ma y be wrong. Change the setting of feature #13 (page 37). The unit does n ot work. L Disconnect the unit from the telephone line and connect the line to a kno wn working telephone. If the working telephone operates properly , c ontact our ser vice personnel to hav e the unit repaired. If[...]

8. Help 43 Program the proper rate in f eature #36 (page 38). L The other par ty placed the document in thei r fax machine the wrong wa y . Check with the other par ty . A white line or a smudge appears on y our recording paper . L The glass or rollers are dir ty . Clean them (page 46). The printing qu ality is poor . Please do not reuse the ink fi[...]

8. Help 44 Jams 8.4 Recording paper jam 8.4.1 When the recording paper has jammed in the un it The displa y will show the f ollo wing. PAPER JAM MED 1 Open the front cov er ( 1 ) by pulli ng up the centre par t ( 2 ). 2 Release the bac k c ov er by pushin g the green button ( 1 ) on the ri ght side of the unit. OR Release the bac k c ov er by pushi[...]

8. Help 45 L Make s ure that the ink film is wrapped around the blue core ( 2 ) at least once . 6 First close the back co ver securely ( 1 ) by pushing down on the dotted area at both ends ( 2 ). Then close the front cov er secur ely ( 3 ). 7 Remov e the recording paper and straighten. Pull the tension plate f orward ( 1 ) an d hold open while inse[...]

8. Help 46 8.5 Documen t jams – sending 1 Open the front cov er ( 1 ) by pulli ng up the centre par t ( 2 ). Remov e the jammed document carefully ( 3 ). 2 Close the front cov er securely ( 1 ). Note: L Do not pull out the jammed paper f orcib ly before opening the front cover . Cleaning 8.6 Docume nt feeder c leaning Clean the document f eeder i[...]

8. Help 47 4 Close the front cov er securely ( 1 ). 5 Connect the power cord and the telephone line cord. 8.7 Thermal head c leaning If smudges or bl ack/white lines appear on a copied/received doc ument, check whether there is dust on the thermal head. Clean the ther mal head to remov e the dust. 1 Disconnect the pow er cord and the telephone lin [...]

8. Help 48 7 Connect the power cord and the telephone line cord. FP343AL.book Page 48 Tuesday, Aug ust 5, 20 03 3:20 PM[...]

9. General Info rmation 49 9 Ge ner al In format ion Printed Repo rts 9.1 Reference lists and report s Y ou can print out the follo wing lists and repor ts for y our reference. Setup list: provides y ou with the current settings of the basic and adv anced programming f eatures (page 36 to page 39). T elephone number list: provides y ou with names a[...]

9. General Information 50 9.2 T echnical data abo ut this product *1 T ransmission speed depends upon the contents of the pages, resolution, tel ephone line conditions and capability of the other par ty ’ s machi ne. *2 T ransmission speed i s based upon the ITU-T No. 1 T est Char t. If the capability of the other par ty ’ s machine is inf erio[...]

9. General Info rmation 51 P aper speci ficat ions Note f or recording paper: L Do not use the f ollowing types of paper: – P aper with a cotton and/or fibre content that is ov er 20%, such as letterhead paper or paper used for r e s u m e s – Extremely smooth or shin y paper , or paper that is highly te xtured – Coated, damaged or wrinkled p[...]

10. Inde x 52 10 . Index 10.1 Index # #01 Date and time: 16 #02 Y our logo: 17 #03 Y our fax n umber : 18 #04 Sending repor t: 24 , 36 #06 F AX ring setting: 37 #12 Remote activati on ID: 37 #13 Dialling mode: 37 #17 Ringer pattern: 37 #22 Journal repor t: 25 , 37 #23 Ov erseas mode: 37 #25 Dela yed transmis sion: 37 #26 Caller ID list: 37 #31 Dist[...]

10. Inde x 53 Sending: 24 , 36 Setup: 49 T elephone numbe r : 49 Reset (Feature #80): 39 Resolution: 24 , 34 Ringer pattern ( Feature #17): 37 Ring setting F AX ONL Y (Feature #06 ): 37 S Sending fax es Broadcast: 26 F rom memor y: 24 Manually: 24 Navigator directory: 25 One-touch dial: 25 Sending repor t (Feature #04): 24 , 36 Storing Broadcast: 2[...]

54 FP343AL.book Page 54 Tuesday, Aug ust 5, 20 03 3:20 PM[...]

55 FP343AL.book Page 55 Tuesday, Aug ust 5, 20 03 3:20 PM[...]

PFQX1839ZA CM0803CM0 Panasonic Communications Co., Ltd. 1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan FP343AL.book Page 56 Tuesday, Aug ust 5, 20 03 3:20 PM[...]