Ricoh N905306 manual

RICOH Printing Systems DDP Server Database Print Manager Reference Guide SOFHA GmbH Version 2.1 N905306[...]

Preface Welcome to Database Print Manager (DPM)! DPM is the variable data printing solution of the DDP Server prin ting system. DPM is described in the following manuals: • DDP Server User Gui de – describing the i ns t al l at i on and gi vi n g an overview of all DDP Server component s • Database Print Manager Refe rence Guide – t his man[...]

Contents Preface ........................................................................................................................ ............... ii General 1 Database Print Manager Ove r view ............................................................................................ 1 Prerequisites.........................................[...]

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General Database Print Manager Overview Database Print Manager (DPM) is the variable data printing solution of the DDP Server printing system. It is designed to be simple to install and operate, compatible with widely used word processing and datab ase applications, and a constructive document tool for dig ital o ffice, production, print for pay an[...]

DPM Installation DPM is installed during the DDP Server in stallation. See the DDP Server User Guide for details of the installation. Basic Steps The basic workflow steps for using DPM are as follows: 1. Select or create a database t o use with DPM 2. Create a DPM template using your favorite app licatio n 3. Launch DPM to edit and preview th e tem[...]

Tags and Field Names A tag in the DPM template represents a placeholder for v ariable data. A tag is identified by an enclosing marker which may be french br ackets like «tag», double brackets like <<tag>> , a single brac ket and brace like <{tag}> or a single brace and bracket lik e {<tag>}. DPM w ill recognize any of the[...]

Creating a DPM Template Preparing a Database It is recommended to first create and fill in data into a d atabase or identify an existing data base to use wit h a DPM job. Ty pe of data supp orted by DP M include text st rings and graphics or im ages. Graphics/ image format s supported include but are not li mited to eps, TIFF and jpg. After prepari[...]

After all settings informations have been en tered, select File » Sa ve to save the DPM control file. The t emplate can n ow be viewed an d personalized. Selecting a Database Source The database must be establishe d before crea ting a DPM tem plate. In the Settings dial og of DPM, acr oss from Database, sel ect the Browse butto n. This will connec[...]

Select a Type of Data Source (proba bly a user data source). Then select Next . Select the driver for the database source, t hen select Next . Then select Finish . Select the database file and provi de a name and locati on. Click OK . Select the database name fro m Machine Data Source. Click OK to return to DPM. The path for t he database has no w [...]

Creating a Template Document A DPM template consists of static elements (text, graphics, and images), and variable elements represented by tags. You may creat e a DPM template using any appli cation whic h can layout p ages, e.g. Microsoft Word and Qu ark QuarkXPress. For more information about templates see Template and Control File . Inserting Ta[...]

Viewing and printing a DPM Template Opening a DPM Control File To preview and pri nt a DPM job, double click a DPM cont rol fi l e wit hi n Windows Explor er, or launch DPM an d select File » Open to select a DPM control file. A properly created control file refers to a template file containing layout and place holders for th e document to be pers[...]

The DPM Window You can select DPM functions from the p ull down m enus or the to ol bar. Yo u can control what tools a re displayed from the View m enu. The Tool bar allows to switch between the differen t viewing and editing dialogs. The Template bar contains buttons for editing th e template. See Editing a Template . The Preview bar c ontains but[...]

DPM Settings To enter the Settings dialog click the Settings button in the tool bar, or select View » Settin gs . The Settings dialog allows you to enter in formation for the control file of the DPM job: • the filename of the template • the marker used to distinguish tags • the access information for the databa se • the path use d for vari[...]

Viewing the Database After launching DPM and establishing the data paths you can check the database. Click the Database button in the tool bar, or select View » Data base after completi ng the Settings requirem ents. The da tabase interface displays fiel d names and data recor ds to be use d by the DPM job. It is re commen ded to ch eck and ma k e[...]

Editing a Template To edit a template click the Template button in the tool ba r, or select Vie w » Template . DPM provides image and text tools to edit a template. Editing can be helpful before previewing docu ments as it allows you to adjust text alignments, mark images for repl acement, and perform an automatic paragraph analysis on the templat[...]

Editing Image Properties Editing images is needed to associate a tag with them. When a DPM template is created, you need to mark images with tags within DPM. It is important to have the correct tag associated with each image. Images can not be substituted correctly if the tag is wrong or missing. To edit images, find the Image editing tool and clic[...]

Editing paragraph properties Editing text may be need ed to adjust information abou t alignment and boundaries of para graphs. For proper t ext flow, pa ragraphs nee d to be m arked before pers onalization. T his is done automatically by the built-in parag raph scan of DPM. Paragraph marking can be adjusted by the user. Marked paragraphs are aut om[...]

• Split to fixed lines – this splits the selected paragraph into sing le lines. Additionally each paragrap h gets the attribute “Fixe d position”. • Clear underly ing paragra ph’s attributes – this clears m arking, alignment and line spaci ng propertie s currently associated with the selected paragraph and allows to reassign these att[...]

Previewing Documents To examine the results of merging variable data with the DPM template click th e Preview button in the tool ba r, or select View » Preview . Preview allows yo u to scroll through each document to verify th at data substitution and alignments are correct. To step through th e p ersonalized documents, click the navigation button[...]

Printing DPM offers three options for printing: • Print the DPM job – this prints all or a subset of the personalized document s. Output is optimized for downloa d and executio n speed. Select File » Print . In the print dialog, select the first and last document instance to be print ed. • Print the template – this prints the template with[...]

Distribution by E-Mail You can distribute a DPM template by E- Mail. In order to do this, DPM will create a PDF file for each rec ord in your database and send it to an addres s given in the database , using your st andard m ail program. To send the template by E-Mail, select File » Send as E- Mail . This will show the following dialog: Select the[...]

Glossary Term/Abbreviation Explanation .DPM file Template file saved in DPM format which launches Database Print Manager on double cli ck. .tsv Tab separated values, an exchange format for s preadsheet applicat ions. Acrobat s. Adobe Ac robat Adobe Acrobat An application for creating and ed iting PDF files. Used by Database Print Manager. Database [...]

Term/Abbreviation Explanation Variable data printing (VDP) Printing a template docu ment in combin ation with a database. A template is a document wi th placeholder s (tags). D u ring VDP, the tags are re placed with values from t he database. A database consists of records (e.g. fo r John Smith, Alan Miller etc.) and columns (e.g. FirstName, LastN[...]