Savin F ax Machine 1018 manual

FAX Option Type 1018 Opera ting I nstru ction s Facsimile Refe rence (op tion) <Basic Fea tures> > ZEQH 010N.ep s Read this manual carefu lly before you use this pro duct and kee p it handy for future reference . For safety, p lease follow the instruction s in this manual. <Advanced Features>[...]

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USA ❖ ❖ ❖ ❖ FCC Requi rements 1. This equipment complies with Part 68 of the FCC rules . On the c ove r of t his equipme nt is a labe l that contains, among other information, the FCC regist ration number and ringer equivalenc e number (REN) for this equipment . If requested, this informa tion must be provided to the tele- phone compa ny. 2[...]

Available Opt ions • Handset (Han dset Type 1 018) Sup p lies • Marker In k (Marker Type 30 is recommend ed for the bes t perfo rmance)[...]

i NOTICE R CAUT ION : Use of con trol s, adjustm ent s or perform ance of proced ures oth er than tho se specified herein may resul t in hazar dous radia tion exposure. Shiel ded interconn ect cab les must be emp loyed wi th this equip ment to ensu re compl iance wi th the per tinent RF emission limi ts govern ing this devic e. Note ❒ Some illust[...]

ii Note to users in the United States of A merica - - - - Notice: This equipment has been tested and found to com ply wi th the lim its for a Class B digital device, pursuant to Part 15 of the FCC Rules. These l imits are designed to provide reason able protect ion against harmful interf erence in a resident ial in- stallatio n. This equipment gene[...]

i ii Important Safety Instructions Caution When using y our telephone e quip ment, basic s afety precau tions should always b e f o l l o w e d t o r e d u c e t h e r i s k o f f i r e , e l e c t r i c s h o c k a n d i n j u r y t o p e r s o n s , i n c l u d - ing the following: • Do not u se this pro duct near wa ter, for exampl e, near a b[...]

iv H ow to Read this Manual Symb ols In th is manual, the follow ing symbol s are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machin e without following the in- stru cti ons under thi s symbol . Be sure to read the ins truc tio ns, all of which are de- scr[...]

v TABLE OF CONTENTS Manu als for Thi s M achi ne.. .... .. .... .... .... .... .... .... ... .... .... .... .... .... .... .... .. .... .... 1 Basic Feat ures (t his manual) ......... .... ..... .... ..... .... ..... ..... .... .. ..... ..... .... ..... .... .. 1 Advance d Featu res .... ..... .... ..... ..... .. .... ..... ..... .... ..... .... ..[...]

vi Dial ing. ... .. .... .... .... .... .... .... .... .... .... .... .... .... .... .... .. ... .... .... .... .... .... .... .... .... .... 3 0 Number Keys ... .... ..... ..... .... ..... .. ..... .... ..... .... ..... .... ... .... ..... .... ..... ..... .... ... .... .. 30 Quic k Dial s ....... .... ..... ..... .... ..... .. ..... .... ..... ..[...]

1 Manuals for T his Machi ne Two Facsimile Referenc e manuals are provi ded, the B asic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Basic Featur es (thi s manual) The B asic Features manual explains the most frequently used fax functions and oper atio ns. Advanced Featur es The A dvanced Featu[...]

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3 1. Getting Started Guide to Co mponent s Front View 1. Document Feeder (A DF)/Platen Cover (Option) Ho lds a docume nt sta ck of up to 30 sheets whic h are fed automatically one at a time.Place documents face up here. 2. Expo sur e Gla ss Place the or iginal face d own on the upper left c orner of the exposure glass, aligning the upper left corne[...]

Getti ng Sta rted 4 1 3. Handset (Option) This permits voice communication. 4. Main Power Switch If the machine dose not operate after tu rn i ng o n t he o p e r at i o n s w i t ch , c h e ck i f t h e m a i n p o w e r s w i t c h i s t u r n e d o n. I f i t is o ff, turn it on. However, if the machine i s i n s t a l l e d w i t h t h e f a x [...]

Guide t o Compo nents 5 1 Rear View 1. Bypas s Tray Selec t this tray for no n-standard size pa- per. See Chap ter 2 “Copying from the Bypas s Tray” in the Copy Reference. 2. G3 Lin e Con nec to r 3. Option al Ha ndset /Ext ern al Te le- phone Conne ctor[...]

Getti ng Sta rted 6 1 Operation Panel 1. Receive File Indicator Lights t o t ell you a message h as b een re- ceived into memory. 2. Commu nica ti ng In dica to r Lights during tran smission or reception. 3. { { { { Job Inf ormation } } } } key Press to searc h for information on a spe- cific jo b. 4. Transmission Option Indicator 5. { { { { Tr ans[...]

Operati on Pane l 7 1 19. User Function key s Each of th ese ca n be program med for rapid access to frequently used f eatures. ❖ ❖ ❖ ❖ Features Pr ogr ammed by Defaul t 20. { { { { Resolu tion } } } } ke y Press to switch between Stand ard , Deta il and Fin e . 21. { { { { Ima ge De ns it y } } } } keys ( i i i i and j j j j ) Use to chan [...]

Ge tting Start ed 8 1 Starting th e M achine To sta rt the machine, turn on the op- eration sw itch. Note ❒ T h i s m a c h i n e a u t o m a t i c a l l y e nt e r s Energy Saver mode or turns itself off if you do not use the m achine for a while. See Chapter 2 “Settings You Can Chang e with the User Tools” in th e System S ettings. - - - - [...]

St artin g t he Mach ine 9 1 Turni ng Of f th e Po wer A Turn off the operation switch. The On ind icator wi ll go out. Import ant ❒ Befo re you unpl ug the p owe r cord , confi rm that the displa y in Facsi mile mod e indicat es th at the remai ning memor y space i s 100%. ❒ Fax files stored in memory w ill be deleted an hour after you turn th[...]

Getti ng Sta rted 10 1 Switc hing Between Copy Mode and Facsimile M ode This machi ne is both a fax a nd a copier. When y ou turn on the p ower switch, the copier screen is shown and the ma chine is ready to m ake copies. When yo u w ish to use fax functions, press the { Facsimile } key. You can set this mach ine to dis play fac simile mode immedi [...]

Reading the Display 11 1 Readi ng the Displ ay The displa y tells you the machine status and guides you through operations. Note ❒ All procedures in this manual assume you are in Facsimile mode. By default, when yo u turn the m achine on it is in Copy m ode. Pre ss the { Facs imile } ke y to change to Facsimile mode. You ca n have th e machine st[...]

Getti ng Sta rted 12 1 Standby Display While the machine is in standby mo de (immediately after it i s turne d on or af- ter the { Cancel } key is pressed), the fol- lowing display is shown. Note ❒ To return the machi ne to stand by mode , do o ne o f the fol lowi ng: • If you have set the original and have not pressed the { Sta rt } key, remov[...]

13 2. Faxing Over vie w Changin g Memory Transmission and Immediate Trans mission The basic proced ure to send a fax message is: A Make sure the Facsimile indica tor is li t B Set your original C Dial the number D Press the { Start } key The rest of this section describes these steps and the various features that are availabl e in more d etail. The[...]

Faxing 14 2 Setting O rigina ls In this manual an original c an mean a single or multiple page document. You can s et your origin als either in the Do cum ent F eeder o r on the expo- sure glass. Some types of originals are unsuitable for the Document Feeder so they mu st be set o n the exposure glass. Which way you place your original depends on i[...]

Setting O rigin als 15 2 - - - - How to set A4, B4, A3, 8 1 / 2 " × × × × 11", 8 1 / 2 " × × × × 14 " and 1 1" × × × × 17" siz e originals - - - - How to set A5, 5 1 / 2 " × × × × 8 1 / 2 " and B5 size orig inals Limitati on ❒ 5 1 / 2 " × 8 1 / 2 "/A5 size on the exposure g l a s [...]

Faxing 16 2 Loadi ng Original s in t he Docu men t F eed er Use the Document Feeder to scan in a stack o f ori ginals i n one op erati on. Limitati on ❒ The maximu m doc ument length is 17" (4 32mm). ❒ Place all the originals to be sent in a single stack. ❒ You cannot set originals in the Document Feeder one page at a time or in sheaves.[...]

S ettin g Origi nals 17 2 • Stic ky originals , suc h as t ranslucent paper • Thi n and so ft or iginal s • Originals of inappropr iate weight • Or igin als in bou nd form , s uch as books • Transpar ent origi nals, s uch as OHP t ransparenci es or t ranslucent paper If t he Ma chin e Cannot Detect th e Size of Your Or iginal If the machi[...]

Fax ing 18 2 Original Siz es Diffi cult to Detect The fol lowing pap er sizes are automat ical ly de tect ed in Fac simile mode. ❖ ❖ ❖ ❖ Metric Versio n Ο ...means t hat these fu nctions c an be used wit h this pa per size. × ...m eans th at the se fu nction s canno t be used w ith t his pa per size. The machi ne finds it difficult to det[...]

Memory Trans mission 19 2 Memory Tr ansmissio n In Me mory Transmission mode, after you p ress the { Start } key, the machine doe s n ot dial the des tinat io n unti l al l pages of your fax message hav e scanned into memory (in contrast with Imme diate Transmis sion, where the number is diale d firs t and pages are scanned and sent o ne by one). M[...]

Faxing 20 2 B Set the original. Lim ita ti on ❒ You can send the first pages from the exposur e glass then the remaining pages from t he Document Feeder. After you place t he last page on the expo - sure glass, you have 60 sec onds to in sert the r ema in ing p age s in the Docum ent Feeder. ❒ Note that y ou cannot place pa g- es on the e xposu[...]

Memory Trans mission 21 2 E Pre ss th e { { { { Start } } } } key. The machine st arts scanning the ori gin al. The machine calls the destin ation . The name or fax number w hich is programmed as the Own Name or Own Fax N umber at the other end is show n on th e top of displ ay. Referen ce P.37 “Own Name/Fax Header/ Own Fax Number ” After trans[...]

Faxing 22 2 Canceling a Memory Transmissi on Canceling the Transmi ssion Befor e the Original is Scanned A Pre ss th e { { { { Clear Mo des } } } } key. Note ❒ When you set the docu ment in the Document Feeder , you can cancel the transmission by ju st removing it. Canceling a Transmission While the Original is Bei ng Scanned A Press th e { { { {[...]

Cancelin g a Memo ry Tr ansmissi on 23 2 Canceling a Tr ansmissio n While the Message is Being Sen t Use t his procedure to cancel a trans- mission after the o riginal has been scanned. Limitati on ❒ If transmission finishes while you are carrying out this procedure, it will not be canceled . Note ❒ If you cancel a message while it is being sen[...]

Faxing 24 2 Immediate Trans mission With Im mediate Transmissi on, when y o u p r e s s t h e { Start } key, the fax number is dialed imm ediately. The message is scanned and transmitted page by page without being stored in memory . This cont rast s wit h Memor y Transmission which scans all pages into me mory befo re dial ing t he dest i- nati on [...]

Immediate Transmis sion 25 2 Referen ce P.30 “D iali ng” See Ch apter 3 “Chain Dial” in the Advanced Features manual. E Pre ss th e { { { { Start } } } } key. The machine calls the destin ation . While it is dialing, the n umbe r or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the [...]

Faxing 26 2 Cancel ing an Immediate Tr ansmissio n Canceling a Tr ansmissio n Befor e You Hav e Press ed the Sta rt K ey Use t his procedure to cancel a trans- mission before you h ave pre ssed the { Sta rt } key. A Pre ss th e { { { { Clear Mo des } } } } key. Note ❒ When you have already set the orig ina l, y ou can also c anc el an Immediate T[...]

Scan Set tings 27 2 Scan Settings You may wish t o send many different types of fax messages. Some of these may be di ffic ult to rep rod uce a t the othe r en d. However , yo ur ma chin e has th ree set tings that you can adjust to help you transmit your documen t with the be st possibl e im age qua lity . ❖ ❖ ❖ ❖ Resolution: Sta ndar d , [...]

Faxing 28 2 A Pre ss the { { { { Reso l utio n } } } } k e y t o s w i t c h b e t w e e n r e s o l u t i o n s . T h e indicators ab ove the key show s the curren t selec tion. Original Type If your or iginal contains phot o- gra ph s, illus tra tion s o r diag ram s with complex shading patterns or grays , select the appropria te Origin al Type [...]

Scan Set tings 29 2 Image Density ( Contrast ) Th e text an d di agram s in you r o rigi - na l s h ou ld s ta nd o u t cl ea rl y f r om th e paper they are written on. If your original has a darker background than normal (f or e xample, a newspa- per clipping), or i f the writ ing is f aint, adjust the image density. Use the { Image Density } k e[...]

Faxing 30 2 Dialing There are thr ee main ways to d ial a numb er : ❖ ❖ ❖ ❖ Number keys: Enter numbers direct ly using the number keys on the right side of the op eration p anel. ❖ ❖ ❖ ❖ Quick Dials: When you have stored a de stina- tion's number in a Quick Dial key, you can dial the numbe r by just pressing that key. Additiona[...]

Dialin g 31 2 - - - - Restrict ions When Dia ling with the Number Keys Fax numbe rs entered with the num ber keys are sto red in internal memory (separ ate from memory for storing original dat a). Ther efore, you cannot program more than 99 num- bers with the number keys fo r the fol- lowing: • Destinations specif ied in a Memo - ry Transmissio n[...]

Faxing 32 2 Tone This feature allo ws a machine con- necte d to a pulse dialing line to send tonal signals (for exam ple if you want to use a sp ecial service on a tone dial- ing line). When you press the { Tone } key, the machine dials the nu mber us- ing tonal signals. Limitati on ❒ You cannot place a to ne before the first digi t of a fax numb[...]

Dialin g 33 2 C Press the Quick Dial k ey in w hich the destinatio n's numb er is pro - grammed. If the de stination's nam e ha s been stored, the na me is show n on the displ ay. If it is not, the fax number is shown. Note ❒ If you make a mist ake, press the { Clear/Stop } key and try again. ❒ If you wish to dial ano ther d es- tinat[...]

Faxing 34 2 C Pre ss th e { { { { Speed Dial } } } } key. D Enter the two digit code (00 to 99) for the destination wit h the number keys. Note ❒ When a name i s stored for the destinati on, t he nam e is dis- played, and when no nam e is stored , the fax numbe r is dis- play ed. ❒ If you wish to dial ano ther d es- tinatio n, press the { OK } [...]

Dialin g 35 2 C Pr ess th e Q ui ck Dia l in wh ich th e Gro up is pr ogr amm ed. Note ❒ If you make a mist ake, press the { Clear/Stop } key and try again. ❒ If you wish to dial ano ther d es- tinatio n, press the { OK } k e y a n d dial another fax n umber. D Pre ss th e { { { { Start } } } } key.[...]

Faxing 36 2 Rece ption Sele cting the Rece ption Mode There are two w ays you can set up your mach ine to handle in coming calls: • Aut o Rec eptio n mode • Manual Reception mode (external telep hone or han dset req uir ed) The default settin g is Auto rece ptio n mode. You can change this with the Init ial Se tup RX setti ngs. See Cha pter 5 ?[...]

37 3. Setup Own Name/Fax Header/Own Fax Number Make sure that all necessary settings are made before connecting yo ur ma- chi ne to t he telepho ne line. ❖ ❖ ❖ ❖ Own Name Th i s s ho uld b e yo ur na me or co m - pany nam e, in 20 characters or less. During com munication, if the oth- er party's fax machine supports Own Name, t his rep[...]

Setup 38 3 Regis tering Own Na me/Fax Header /Own Fax Numb er The follow ing p roced ure describes ho w to mak e i nit ial sett ings . A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . Confirm that "1. P rogram / De lete" is[...]

Own Name/Fa x Heade r/Own Fax Numbe r 39 3 L Pre ss th e { { { { OK } } } } key . The programmed Own Na me is dis pla ye d. M Enter your Fax Header. If your Fax Header is the sa me as your Own Name, go to step N . N Pre ss th e { { { { OK } } } } key . Your Fax Hea der is prog ram med. O Pre ss 0 0 0 0 or 1 1 1 1 until "3. Own Fax Number"[...]

Setup 40 3 Quick Di al Regis tering Qui ck Dials To sav e ti me, you can program a fax number th at you use often into a Quick Dial key. Then, w henever you are sending a message to that loca- tion, just press that Quick Dial key to dia l. Use the following steps to p rogram a new Quick Dial or to edit or ov erwri t e existing Q uick Dials. There a[...]

Quick Dial 41 3 F Display the number of the Quick Dial key you want to register. Press a Quick Dial key, or search using 0 or 1 . Note ❒ If a Quic k Dial has alrea dy been stored, the contents are dis- played. Press 0 o r 1 to sel ect a Quic k Di al that is n ot pro - grammed, then press the { OK } key. G E n t e r a f a x n u m b e r w i t h t h[...]

Setup 42 3 L Pre ss th e { { { { OK } } } } key . If you w ant t o store anot her Quick Dial, go to step D . M Pre ss the { { { { User T ools } } } } k e y t o r e - turn to standby disp lay. Quick Dial list Printin g the Quic k Dial lis t allow s you to check d estinations registered in Quick Dial keys. See Ch apter 5 “Printing Reports/Lists” [...]

Quick Dial 43 3 Non-transparent label paper 1. Quic k Dia l key num ber 2. Dest inat io n na me 3. Grou p na me ( G) 4. Prog ramme d co nten ts of U ser Function ke ys[...]

Setup 44 3 Transpare nt labe l paper 1. Quic k Dia l key num ber 2. Dest inat io n na me 3. Grou p na me ( G) 4. Prog ramme d co nten ts of U ser Function ke ys[...]

Quick Dial 45 3 Deleting Quick Dials This proced ure descr ibes how to find a progra mmed Quick Dial a nd delet e it. Limitati on ❒ When a Quick Dial key is bei ng used for a stand by Memory Trans- mission , the message " This Dial is in Use. Cann ot De lete . " is shown and you cannot de lete the de stin at ion for t his ke y. A Pre ss[...]

Setup 46 3 Speed Dial Regis tering Speed Dial If you re gister a destina tion in a Speed Dial, you ca n dial that number by just pres sin g th e { Speed Di al } k e y foll owed by a tw o digi t code. Use th ese steps t o program a n ew Speed Dial or overwrite an existing one. You can register the followi ng items in a Spee d Dia l: • Destinatio n[...]

Speed Dia l 47 3 G Display the number of the Speed Dial you want to register (00 to 99). Enter the Spee d D ial number with the numb er keys, or search u sing 0 or 1 . Note ❒ If you make a mist ake, press the { Clear/Stop } key and try again. ❒ If a Speed Dial num ber has al- read y been store d, the conten ts are displayed. Press 0 o r 1 t o s[...]

Setup 48 3 N Pre ss th e { { { { OK } } } } key . If you want to store ano ther Speed Dia l num be r, go to ste p E . O Pre ss the { { { { User T ools } } } } k e y t o r e - turn to stan dby display. Speed Dial list Print this list to check which destina- tions are programmed. See Chapter 5 “Printing Reports/Lists” in the Ad- vanced Features m[...]

Speed Dia l 49 3 H Pre ss th e { { { { OK } } } } key . The programmed data (fax numbe r and na me) is de leted. If you w ant to delete a nother nam e, go t o st ep E . I Pre ss the { { { { User T ools } } } } k e y t o r e - turn to stan dby display.[...]

Setup 50 3 Gro ups Regis tering Grou ps If you send the same m essage to sev- e r a l d e s t i n a t i o n s a t t h e s a m e t i m e o n a regular basis, program t hese destina- tion numbers as a Group. This allo ws you to dial thes e destinati ons with a single key press. Use th ese steps t o program a n ew Group or to edit or overwrite an exis[...]

Groups 51 3 E Pre ss 0 0 0 0 or 1 1 1 1 u ntil "5. Prog. Grou p Dia l" is d is play ed. F Pre ss th e { { { { OK } } } } key . G Display the number of the group you want to re gister (1 to 9). Enter the grou p number w ith the number keys, or search using 0 or 1 . Note ❒ If you make a mist ake, press the { Can cel } key then try again. [...]

Setup 52 3 N Pre ss the { { { { OK } } } } key to register the Grou p. O Pre ss th e { { { { OK } } } } key . If you selected "No ", go to step R . P Pre ss the Quic k Dia l key you want to registe r in the Group. Q Pre ss th e { { { { OK } } } } key . R Pre ss the { { { { User T ools } } } } k e y t o r e - turn to stan dby display. Grou[...]

Groups 53 3 E Pre ss 0 0 0 0 or 1 1 1 1 until "6. Del. Group Dial" is displayed. F Pre ss th e { { { { OK } } } } key . G Display the number of the group you want to dele te (1 to 9). Enter the grou p number w ith the number keys, or search using 0 or 1 . H Pre ss th e { { { { OK } } } } key . The e ntire Group is del eted. I Pre ss the {[...]

Setup 54 3 Enteri ng T ext This section d escrib es how to enter characters. W hen yo u enter a charac- ter, it is shown at the position of the curs or. If there is a char acter at the cursor position , the enter ed c haracter is shown before the character. Availabl e Chara cters • Alphab etic characte rs ABCDEFGHIJKLMNOPQRSTU- VWXYZabcdefghijklm[...]

Enter ing Tex t 55 3 ❖ ❖ ❖ ❖ Using a wild card Limitati on ❒ You can register up to 30 wild card s. Note ❒ Compare identificati ons by ne- glecting spaces. ❒ You can use wild cards for the fol- lowing functions: • See Chapter 6 “Authorized Re- ception” in the Ad vanced Fea- tures manu al. • See Chapter 6 “Forwarding” in th[...]

Setup 56 3 B Select the desi red symbol by pre ss ing 0 0 0 0 and 1 1 1 1 . C Pre ss t he 0 0 0 0 or 1 1 1 1 key to mov e the cursor to a character y ou want to ente r, and pres s the { { { { OK } } } } key. The symbol is ent ered and the cur - sor moves. Note ❒ If you wish to ent er anot her symbol, repeat steps A to C . Ente ring nu mber s A Pr[...]

57 4. Troubleshooting Adjusting Volume You can cha nge the volum e of t he fol- lowing sou nds t he ma chin e ma kes. ❖ ❖ ❖ ❖ On Ho ok Sounds w hen you press the { On Hook Dial } key. ❖ ❖ ❖ ❖ Transmi ssion Sounds wh en the machine send a message. ❖ ❖ ❖ ❖ Reception Sou nds when the ma chi ne rece iv e a message. ❖ ❖ ❖ ?[...]

Troubl eshoot ing 58 4 F Pre ss th e { { { { OK } } } } key . Confirm that "1. Monitor Vo lume" is displayed . G Pre ss th e { { { { OK } } } } key . H Pre ss 0 0 0 0 or 1 1 1 1 to select the item you want to adjust, and then press the { { { { OK } } } } key. I Pre ss 0 0 0 0 or 1 1 1 1 to adjust the vol- ume . J Pre ss th e { { { { OK } [...]

Err or Mess ages an d Thei r Mean ings 59 4 Error Messages and Thei r Meanings If there is an error, one of the fo llowing messages may appear on the displ ay. It might just flash up bri efly, so if you are watching for err ors, stay by the m achine and check the display. Messa ge Problem and Sol ution Cl ear Mi sfe d Orig. Re mo ve orig ina l f ro[...]

T roubl eshoot ing 60 4 When th e { F acsimile } key is Lit in Red If thi s key is li t, ref er to the table belo w and take t he ap propr iate a ction. Pro ble m Sol uti on Paper has r un out. Add paper. See Chapter 3 “Loadin g Paper” in the Copy Referen ce. The ma chine i s in RDS (R emote D iagnos tic System) mode. Wait with the Main Power s[...]

When the Recei ve Fil e Ind icator is Li t 61 4 When the Rec eive File Ind icator i s Lit If t he Receive Fil e indic ator is lit, a messa ge has been recei ved but could not be printed for some reas ons. The message was stored in memory (Substitute Recep- tion). W hen you solve t he problem, the message wi ll be automatical ly printed out. The tab[...]

T roubl eshoot ing 62 4 Solving Problems This table list s some comm on problems and their solutions. Problem Solution Refer to Image background appears d i r t y wh e n a fa x i s r e c e i v e d a t th e ot h er end . Adjust the scan densi ty. P.29 “Image Densi ty (Co ntras t)” Printed or sent i mage contains spo ts . The Docu ment Feede r or[...]

63 INDEX A Adjust in g Volum e , 57 Advan ced Feat ures , 1 Auto Reception Mode , 36 B Basi c Fe atu res (th is m an ual) , 1 Broadcasting , 19 Bypass Tray , 5 C Cancel ing a Memory T ransmis sion , 22 Cancel ing an I mmed iate T rans mission , 26 Changin g Memory Tr ansmiss ion and Immed iate T ransmis sion , 13 Clea r Mo des key , 6 Clea r/Stop k[...]

64 U E USA B40 4 P Pau se , 31 Pause/Re dial ke y , 7 Pho to , 28 Q Quick Dial , 30 , 32 , 40 Quick Dial Fli p Plate , 6 Quick Dial ke ys , 6 Quick Dial Li st , 42 R Rear View , 5 Receive File Indicator , 6 , 61 Reception , 36 Registering Fax He ade r , 37 Own Fax Nu mber , 37 Own N ame , 37 Resolution , 27 Resolution key , 7 RTI → Own N am e , 3[...]

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i FUNCT ION MA P[...]

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iii How to Read this Manual Symb ols In th is manual, the follow ing symbol s are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machin e without following the in- stru cti ons under this symbol . Be su re to read the ins truc tio ns, all of which are de- scr[...]

iv TABLE OF CONTENTS Manu als for Thi s M achi ne.. .... .. .... .... .... .... .... .... ... .... .... .... .... .... .... .... .. .... .... 1 Advanced Features (this manual) ...... ..... .... ..... .... ..... ..... .... ..... .... ..... ....... .... .. 1 Basic Feat ures ..... ... .... ..... .... ..... ..... .... .. ..... ..... .... ..... .... ...[...]

v 3. Transmis sion Featu res Hand y Dial ing Fu nct ion s ... .... .... .... .... .. .... .... .... ... .... .... .... .... .... .... .... .... .... 23 Chain Dial....... .... ..... .... ..... .... ..... ..... .. .... ..... ..... .... ..... .... ..... .. ..... .... ..... ..... .... .. 23 Telephone Directory . ................................... ....[...]

vi 5. Facsimil e Use r To ols Accessing the User Tools................................................... .................... 45 Exitin g User T ool mod e .. .... ..... .... ... .... ..... .... ..... .... ..... .. ..... .... ..... ..... .... ..... .. .. 46 Ass igni ng U ser Func tion Ke ys . .... .... .... .... .... ... .. .... .... .... .... ....[...]

vii 9. Appendix Connecting the M achine to a Telephone Line and Telephone ............ 93 Connecting the T elephone Line .................................................................. 93 Connecting The Optional External Telep hone ............................................ 94 Selecti ng t he Li ne Ty pe........ ..... ..... .. .... ..... .....[...]

viii[...]

1 Manuals for T his Machi ne Two Facsimile Referenc e manuals are provi ded, the B asic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Advanced Featur es (this manual) The A dvanced Featu res manual des cribes more adva nced funct ions, and a lso explains settings for key operators. Basic Featur [...]

2[...]

3 1. Transmission Options Over vie w This feature describes various options that you can choose when sending a fax message. The selections you make w ill only apply to the curre nt fax message. Note ❒ If you frequently use a certain configuration of options, you can change their defaul t settings (on or o ff) w ith the User Parameters. See P.72 ?[...]

Transmi ssion Opt ions 4 1 Sending at a Speci fic Time (Send Later) Usin g this feature , you can instruct the mach ine to delay transmi ssion of your fax message until a later time which you specify. This all ows you to take advantage of off-peak telephone charges w ithout having to be by the machi ne at the time . Note ❒ You can not spec ify a [...]

Sendi ng at a Speci fic Time (Se nd Lat er) 5 1 J Enter the time th at you w ant to send the fax messa ge. Note ❒ When ent ering numbers sm all- er than 10 , ad d a leading zero. ❒ If you make a mist ake, press the { Clear/Stop } key and try again. ❒ If the current time shown on the display is not correct, change it. See P.51 “ S e t t i n [...]

Transm issi on Opti ons 6 1 Personal Code Transmiss ion Personal Codes allow you to keep track of m achine usage (for example, for billin g purposes). If e verybody u s e s a P e r s o n a l C o d e w h e n t h e y u s e the fa x machi ne, th e codes o r the names pro grammed for the codes will b e p r i n t e d i n t h e J o u r n a l a n d o t h [...]

Choosi ng the Area t o be Scanned Yours elf (Ir regular Scan Area) 7 1 Choos ing t he Area to be Scanne d Yo urself (Irregul ar Scan Area) Usually the machine auto matical ly detects the size of an original when it is scan ned. However, you may wish to overri de thi s and choose the ar ea to be scanned yourself. Yo u ca n choo se on e of the stand [...]

Transmi ssion Opt ions 8 1 G Pre ss 0 0 0 0 o r 1 1 1 1 to s elect the paper size. Note ❒ To see which paper sizes have already been program med, press 0 or 1 . H Pre ss th e { { { { OK } } } } key . I Specify the desti nation. If you want to specify another des- tination, press the { OK } key and r e- peat step I . J Pre ss th e { { { { Start } [...]

Fax Header Pr int 9 1 Fax Header Print By defa ult, t he machine adds your Fax H eader to each message you send so it appears on the print ed fax at the other end. See Chapter 3 “Own Name/Fax H eader/Ow n Fax Number” i n the Basi c Features manu- al. Imp ort ant ❒ In th e USA, this mu st con tain the telephon e number of t he line your mach i[...]

Transmi ssion Opt ions 10 1 Label Insertio n With this feature you can have the re- ceiver 's name printed o n the message when it i s received at the other end. The n ame will be printe d at the top of the page and will be preceded by "To". Note ❒ If yo u s elect Label In sertion, the la- bel might b e printe d over a porti on of [...]

Auto Re ducti on 11 1 Auto Reduction By default, if the receiver's paper is smaller than the paper you are send- ing on, th e message is au tomatically redu ced to fit onto the pa per av ailabl e at the other end. Imp ort ant ❒ If you tur n th is featu re off, the scale of the or iginal is maintained and some parts of the image may be delete[...]

Transmi ssion Opt ions 12 1 Polling Rec eption Use this f unction if you want to poll a message from a nothe r terminal. You can also poll documents from many term inal s with only one operat ion (use Groups to fu lly exploit this fea- ture ). Limitati on ❒ Polling Reception requires that the other machine can perform Poll ing Transmission. A Mak[...]

Transf er Reques t 13 1 Transfer Re ques t Transfer Request allows fa x machines that have this feature to automaticall y distr ibu te incomin g messag es onto mu ltip le f ax destinati ons. This f eatu re helps you s ave co sts w hen you send the same message to more than one p l ac e in a di st an t are a , a n d s a ve s ti me since m any messag[...]

Transmi ssion Opt ions 14 1 C Pre ss 0 0 0 0 o r 1 1 1 1 until "10. Transfer Rep ort " i s d is pla yed. D Pre ss th e { { { { OK } } } } key . E Pre ss 0 0 0 0 o r 1 1 1 1 t o select " On" or "Off". F Pre ss th e { { { { OK } } } } key . G Specify the Transf er Station. I f y o u m a k e a m i s t a k e , p r e s s t [...]

15 2. Job Information Cancel ing Transmission or Re ceptio n Transmission files are originals that have been stored in mem ory and are awaitin g transmissio n. The features that produce t ransmission f iles are Memory Transmission, Transfer Re- quest, Polling Rec eption. For details abou t thes e feat ur es, see Chap ter 2 “Memory Tr ansmission?[...]

Job Info rmati on 16 2 E Pre ss th e { { { { OK } } } } key . F Confirm that you have s elected the correct file, and press the { { { { OK } } } } key . "Trans. Cancelled File Deleted" is displayed, a nd the m achine re- turns to st andby display.[...]

Check ing the Transmis sion Resu lt (TX Fil e Status ) 17 2 Check ing the Transmiss ion Resul t (TX File Status) This functi on l et you c heck up on the last 50 completed transmissions with- out having to print the Journal. You can b rowse thro ugh the tr ansmitted messages on the display. Limitati on ❒ Onl y the last 50 comm un icat ion s are d[...]

Job Info rmati on 18 2 Check ing the R ecepti on Result (RX File Status) This functi on l et you c heck up on the last 50 me ssages received without having to print the Journa l. You can browse through the received messag- es on the display. Limitati on ❒ Onl y the last 50 comm un icat ion s are displayed. Earlier messages are not availabl e. ❒[...]

Printi ng a List of Fi les in Memory (Pri nt T X Fil e List ) 19 2 Printing a Li st of Fi les i n Memory (Print TX File List ) Print th is list if you wish to fin d out which file s are store d in memory and what their file numbers are. Knowing the fil e num ber can be useful (for ex- ample when erasing files). Note ❒ The contents of an original [...]

Job Info rmati on 20 2 Printing a Stored Message If y o u w i s h t o ch ec k t he c on t e n ts o f a fax that is store d in memory and has not been sent yet, u se this p roce dure to print it out . A Make sure that the machine is in Facsimi le mode a nd the standby display is shown. B Pre ss th e { { { { Job Inf ormation } } } } ke y. The Informa[...]

Prin ting t he Jour nal 21 2 Printing the Journal The Journal co ntains information about the last 100 communications made by your machine. When auto- mati c commu nicati on repor t pr inting is turned on, the J our nal is pri nted au- tomatically after every 50 communi- cations (receptions + trans missions). Yo u can also pr int a cop y of th e Jo[...]

Job Info rmati on 22 2 Displayi ng the Memory Stat us Use this function to d isplay a summa- ry of current memory usage. Items shown are the percen tage of free memo ry sp ace , the numb er of fi le s to be sent, and the number of r eceived messages to be printed. A Make sure that the machine is in Facsimi le mode a nd the standby display is shown.[...]

23 3. Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele- phone number from various parts, some of which may be stored in Quick Dials o r Speed Dials and some of which may be input using the number keys. Limitati on ❒ Maximum length of telephone or fax number: 254 digits Note ❒ For Mem ory Transmission an[...]

Transmi ssion Fe at ures 24 3 C Enter the s earch letter by p ressing one of the Quick Dial key s (A to Z). Note ❒ The names or fax numbers reg- istered in Speed Dials are shown i n num erical order on the displ ay. D Pre ss 0 0 0 0 or 1 1 1 1 until the destina- tion you are sear chin g fo r is dis- played an d press the { { { { OK } } } } key. N[...]

On Hook Dial 25 3 On Hook Dial This is just like using the external tel- ephone, except you do not have to pick up the external t elephone before diali ng. Just pr ess the { On Hoo k Dial } key and d ial the number. If you hear a voice, yo u can pick up th e external telephone and speak with the other party. Refere nce See Chapte r 4 “ Adjusting [...]

Transmi ssion Fe at ures 26 3 Manual Dial The external telephone i s requir ed. Pick up the handset of the external telephone and dial. Wh en the line is connected and you hear a high- pitche d tone, press the { Sta rt } key to send your fax message. If, on the oth- er hand, you hear a voice at the other end, continue your conver sation as you woul[...]

Transmiss ion Features 27 3 Transmission Feat ures Sta mp The optional Document Feeder is re- quired. When sending a fax message using the Docu ment Feeder (ADF), the m a- c h i n e c a n s t a m p a c i r c l e m a r k a t t h e botto m of the o riginal. This s tamp i n- dica tes that the origi nal has been suc- cessf ully sto red in memory for Me[...]

Transmi ssion Fe at ures 28 3 SEP Code Norm al ly you ca n only us e Po llin g Reception to receive faxes from ma- chines that have the Polli ng R ecep- tion feature of the same make. However, if the other mach ine of an- other make supports a polling recep- tion, yo u can receive fax messages from the other party using th is met h- od i nst ea d. [...]

Transmiss ion Features 29 3 E Pres s the { { { { Transmission Option } } } } k e y . F Pre ss 0 0 0 0 or 1 1 1 1 until "8. Polli ng RX" is disp l ayed . G Pre ss th e { { { { OK } } } } key . H Pre ss 0 0 0 0 o r 1 1 1 1 t o select " On" or "Off". I Pre ss th e { { { { OK } } } } key . J Pre ss th e { { { { Start } } }[...]

Transmi ssion Fe at ures 30 3 C Pr ess the { { { { User Function } } } } k e y a s - signed with the Dial Opti on fea- ture. D Confirm that "1. SUB" is dis- played an d press the { { { { OK } } } } key. E Enter the S UB code with the number keys and press the { { { { OK } } } } key . When a password (SID) is necessary A Press the { { { { [...]

More T ransmissi on Fu nctions 31 3 More Transmission Functions Auto Fax Reception Powe r-up This mach ine can be set to shut d own automatically if no body has use d it for a whil e. In these situat ion s, eve n though the operati on sw itch i s off, the machine can still receive incoming messages as long as t he Main Powe r switch is on . Imp ort[...]

Transmi ssion Fe at ures 32 3 Sending a Fax Message Immedi ate ly To send a fax message immediately, use Immediate T ransmission. If y ou have just set up an original for broad- casting, Immediate Transmission will inte rru pt th e cur rent commun ic atio n. Your orig inal will not be sent until pre- viously queued f iles have been sent . Automatic[...]

More T ransmissi on Fu nctions 33 3 ECM (Error Cor rection Mode) This featur e a utomatic ally sen ds dat a that was not transmitted successfully using a syst em that compli es with in- te rnat io na l st an dard s. ECM requi res th at the desti nati on machine has the same feature. Paral lel Memory Tr ansmissi on T h i s f u n c t i o n d i a l s [...]

Transmi ssion Fe at ures 34 3 Printed Report File Reserve Report T h i s r e p o r t i s p r i n t e d a f te r a n o r i g i n a l is st ored in memo ry. It helps yo u re- view the contents and the destina- tio ns of stored o rigin als. Even if the machi ne i s set up n ot to pr int thi s r e- port, it is still prin ted if a n orig inal could no t[...]

Printed Repor t 35 3 Trans mission Result Report (Immedi ate Transmi ssion) If you turn this report on, a report will be p rinte d after every Im media te Transmissio n so you have a record of whet her the transmis sion was suc- cessful or not. If the machine is set up not to print this report an d the fax message could not be successfully tran smi[...]

Transmi ssion Fe at ures 36 3[...]

37 4. Reception Features Rece ption Imme diate Recepti on E a c h p a g e o f a r e c e i v e d f a x m e s s a g e i s prin ted as soon as it is re cei ved. This method is used for standard fax mes- sages. - - - - Displa y Duri ng Rece ptio n The sender's name or fax number ap- pears o n th e uppe r li ne. - - - - Reception Res olut ion This [...]

Re ce pti on Fe atur e s 38 4 Substi tute Recepti on If any of the conditions lis ted below are met, the machine automatically swi tches to M emory Recept ion mode and stores messages in memory in- stea d of printing them. This recept ion mode, in which a received fax me s- sage is stored in m emory unprinted, is called Sub stitute Reception. Mes- [...]

Recepti on 39 4 - - - - When Ow n Name or Own Fax Number is Received The machine switches to Substitute Reception only when the sender has programme d their Own Name or Ow n Fax Number. If the pow er is switched off for more than an hour, all the messages received into memo- ry are d elet ed. In that ca se, the Pow er Failure Report or the Journal [...]

Re ce pti on Fe atur e s 40 4 Printing Functions Print Completion Beep By defa ult, the machine b eeps to let you know when a received message has been p rinted. Note ❒ You can al ter the volu me of the beep or turn it off completely (set the volume to the minimum level). See Chapte r 4 “ Adjusting Vo lume” in the Basic Features manual. Check[...]

Prin ting Fu nct ions 41 4 Reception Time You can have the date and time when a message was received pr inted at the bottom of the received im age. This feature is turned off by default—turn it on with the Initial Setup RX set- tings. See P.56 “Changing the Initial Set up R ec ep ti o n” . Limitati on ❒ When a received message is print- ed [...]

R ecepti on Fea tures 42 4 Page Reduction If you t urn this feature on and you re- ceive a m essage that is longer than the pape r in th e casse tte, u sual ly t he ma - chine pr ints i t on two pag es. The ma- chine reduces the width and length of the rec eived image so that i t will fit on one page. If A4 L p aper size is loaded and a message of [...]

Prin ting Fu nct ions 43 4 ❖ ❖ ❖ ❖ Priori ty Ta ble • KK and LL indi cate that the m essage is split over two pages of pape r with the orientation and size shown. Page R eduction Disable d Reduction i n Sub-scan D irection Enabled Page Separation Thre shold 0.79" (20mm) Width or Leng th Priority Width[...]

Rece p tion Featu res 44 4 Limitati on ❒ The paper siz e used to print a received message may be different from the size of the sent original. Note ❒ Widths that this mach ine can recei ve ar e A4, B4, LT, LG, an d A3. Any mes- sages na rrow er than A 4 or L T are sent a s A4 or LT width with th e len gth un- changed. Refere nce P.41 “Page Se[...]

45 5. Facsimile User Tools Accessi ng the Us er Tools The User Tools allow you to pro gram the ma chine wi th your i dentification, store frequently used nu mbers and settings, and customize the default settings to match your need s. So you can find th e User Tool you want quickly and easily, they are grou ped by fun cti on: ❖ ❖ ❖ ❖ Program[...]

Facsimi le User Tool s 46 5 F Follow the instructions appearing on the disp lay. F o r m o r e d e t a i l s o n e a c h U s e r Tool, see the r elevant pages of this manu a l. G When you have made your chang- es, pre ss the { { { { OK } } } } key . The machine automati cally r eturns to th e User Too ls ma in me nu. Exit ing Use r Tool mode A Pre [...]

Assigni ng Use r Func tion Keys 47 5 Assig ning Use r Function Keys You can program each of the User Function ke ys ( { F1 } - { F3 } ) w i t h a function that y ou use frequently. When you wish to use that function, inste ad of having to searc h thro ugh several menus to fi nd it, just press the appropriate User Function key. This proc edure can b[...]

Facsimi le User Tool s 48 5 G Pre ss 0 0 0 0 or 1 1 1 1 until the function you want to register into the User Functi on key and press the { { { { OK } } } } key . Note ❒ If you wish to sto re more func- tions, repeat steps E to G f o r o t h - er keys. ❒ If y ou press the { Ca ncel } key, the f unction is not stored and the display shown in ste[...]

Prin ting Rep ort s/List s 49 5 Printing Re ports/Li sts Thi s fun cti on al lows you to print the fo llow ing reports and lists manu ally . Select a report or list as need ed. • Journal See P.21 “Printing the Journal” . •T X F i l e L i s t See P.1 9 “Prin ting a Li st of Files in Memory (Print TX File List)” . • Qu ick Dia l li st S[...]

Facsimi le User Tool s 50 5 Printing the Quick Dial List A Press 0 0 0 0 or 1 1 1 1 until "3. Dial List" is displaye d and press the { { { { OK } } } } key. B Confirm that "1. Quick Dial List" is displaye d and press the { { { { OK } } } } key. Note ❒ If you make a mistake, p ress the { Cance l } k e y a n d t r y agai n. Prin[...]

Setti ng the Date an d Tim e 51 5 Setting the Date and Time Use this f uncti on to set your ma - chine's interna l clock to the current time a nd date . If the current d ate and time ar e wrong, u se this procedure to co rrect them . A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures"[...]

Facsimi le User Tool s 52 5 M Pre ss th e { { { { OK } } } } key . After "Function Accepted " flashes brie fl y in the displ ay , the nex t set - ting is disp layed. N Pre ss the { { { { User T ools } } } } k e y t o r e - turn to standby disp lay.[...]

Summer Time / Daylight Savi ng Time 53 5 Summer Time / Daylight Saving Time Whenever local c ustom requires ad- vancing the c lock or setti ng t he cl ock back, use this feat ure. You can easily move the clock forwards when day- light saving time begins, and back when it en ds. Note ❒ Before you s et this functi on, make sure that your mac hine&a[...]

Facsimi le User Tool s 54 5 Changing the I nitial Setup Tran smis sion When you turn on th e machi ne o r re- turn to Copy mode, the ma chin e re- turns to the home settings . You c an change these ho me se ttings s o that the mach ine starts wi th your m ost fre- quentl y used features selected . This procedu re can be us ed to chang e th e home s[...]

Changing the Initi al Setup Trans missi on 55 5 ❖ ❖ ❖ ❖ Resolution You ca n select the s etting that m eets your needs based upon th is trade off betw een sp eed and im age cla rity. ❖ ❖ ❖ ❖ Photo O rig inal You can select the setting that meet s y our ne eds base d up on the appropr iate Origi nal Type to opti- mize image c larity.[...]

Fa csimile User T ools 56 5 Changing the I nitial Setup Rece ption The In itial S etup Rec eption fu nction allows you to c hange settings for the foll owin g recep tion functi ons. • Receptio n Mode See Chapter 2 “Selecting the Re- ception Mode” in the Basic Fea- tures ma nual. • Checkered Mar k See P.40 “Che ckered Mark ” . • Center[...]

C hangi ng t he In itial Setup Recept ion 57 5 ❖ ❖ ❖ ❖ Print RX Time ❖ ❖ ❖ ❖ Forwardi ng Note ❒ If you wish to change other functions, repeat steps E and F . ❒ Select on or off f or Ch eckered Mark, Center Mark, Print RX Time and Forwardi ng. G Pre ss the { { { { User T ools } } } } k e y t o r e - turn to standby disp lay.[...]

F acsimi le User Tool s 58 5[...]

59 6. Key Operator Settings Changing Key Operator Setti ngs T hi s c h ap t e r e x pl a in s a b o ut f u n c t io n s the ke y op er at or ha nd les . ❖ ❖ ❖ ❖ Key Operator Code When the Key Oper ator Code is regis tere d and turned on, user have to ente r r egis tered the Key Operator Code (maximum 8 digit) to operate Key Operator Tools. [...]

Key Operat or Set tings 60 6 E Pre ss th e { { { { OK } } } } key . Note ❒ If the key operator code is regis- tered and turned on, enter the key operator code and press the { OK } key. F Confirm that "1. Cou nter" is dis- played. G Pre ss th e { { { { OK } } } } key . The number of pages transmitted is di splay ed. Yo u can displa y the[...]

Changing Key Oper ator Set tin gs 61 6 Swit chin g A utho rize d Re ce ption On /Of f A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. K ey O p. Tools" is displayed. E Pre ss th e { { [...]

Key Operat or Set tings 62 6 Programming specified sen ders A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. K ey O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note [...]

C hanging Key Oper ator Set tin gs 63 6 Deleting a Specified Sender (Autho rized Reception) A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. K ey O p. Tools" is displayed. E Pre ss th [...]

K ey Operat or Set tings 64 6 Sender (Autho rized Recept ion) List Pri nt this list to find out w hich S peci- fied Senders are currently pro- gra mme d. A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 u[...]

Changin g Key Oper ator Set tin gs 65 6 Forwar ding Using this featu re, you can select message s from Specified Senders to be printed on your m achine a nd then sent on to ano ther fax machine. This is useful if, for e xample , you are visiting another office a nd would like a copy of yo ur message s sent t o that office so you can read them. In t[...]

K ey Operat or Set tings 66 6 D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. K ey O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note ❒ If the key operator code is regis- tered and turned on, enter the key operator code and press the { OK } key. F Pre ss 0 0 0 0 or 1 1 1 1 until "3. Forward - ing" is displa yed. G Pr[...]

Changing Key Oper ator Set tin gs 67 6 N Pre ss the { { { { Cancel } } } } key on each display until you reach t he stan d- by d isplay . Edi ting a For war ding Statio n A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 [...]

Key Operat or Set tings 68 6 Deleting a Fo rwarding Station A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. K ey O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note [...]

Changing Key Oper ator Set tin gs 69 6 Deleting a Specified Sender (Forwardi ng) A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. K ey O p. Tools" is displayed. E Pre ss th e { { { { O[...]

Key Operat or Set tings 70 6 Specified Sender/F orwarding Station list Pri nt this list to find out w hich S peci- fied Senders are assigne d to which Forwarding Stations. A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0[...]

Changing Key Oper ator Set tin gs 71 6 Send er Se tting For Forwardi ng, select the messages to forw ard either from all sen ders, from specified senders. A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 [...]

Key Operat or Set tings 72 6 User Pa ramet ers The User Parameters allow you to customize various settings to m atch your needs. To cha nge the function settings, set the user p arameter switche s. Prep ar atio n Access to some User Parameter Settings requires i nstallation of optional equipment or that other settings be made beforehand. - - - - Sw[...]

Changing Key Oper ator Set tin gs 73 6 02 0 Forwardi ng Mark Off * On 3T S I P r i n t * Off On 03 0 Automatic printing of the Co mmun ica tion Resu lt Re- port (M emory TX ) Off * On 2 Automatic printing of the File Re serve Report ( Mem- ory TX) * Off On 3 Automatic printing of the File Re serve Report (Pol l- ing RX ) * Off On 4 Automatic printi[...]

Key Operat or Set tings 74 6 08 2 Authorized Re ception type * O nly rece ive from specified senders Rece ive all mes- sages except those from speci- fied sen der s 10 3 Page Reduction when print ing * Off On 11 6 Local Print when Forward- ing Off * On 14 0 Print doc uments rece ived with Auto Po wer-On Re- cepti on (N ight Pri nt ing mode) * Immed[...]

Changing Key Oper ator Set tin gs 75 6 Changing the User Parameters • We reco mmend t hat you pr int the User Parameter list and kee p it when you register or change a user parameter. See P.76 “Printing the User P arameter Li st” . • Do not change any bit switches other than those shown on the p re- vious pa ges. A Pre ss th e { { { { User [...]

Key Operat or Set tings 76 6 Printing the User Parameter Li st Print this list to see the current User Par ameter setti ngs. A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. K ey O p. Tools[...]

Changing Key Oper ator Set tin gs 77 6 Person al Codes This func tion allows you t o keep track of m ach ine usage. When Per- sonal Codes are programmed, users have to enter the ir Pers onal Co de be- fore they send a fax. Imp ort ant ❒ We reco mmend t hat you pr int the Persona l C ode Li st and keep it when you register or change a Per- sonal C[...]

Key Operat or Set tings 78 6 Edit ing a Per son al C ode A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. K ey O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note ❒[...]

Changing Key Oper ator Set tin gs 79 6 Deleting a Pe rsonal Code A Pre ss th e { { { { User T ools } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. K ey O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . [...]

Key Operat or Set tings 80 6 B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is d isplayed. C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. K ey O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note ❒ If the key operator code is regis- tered and turned on, enter the key oper[...]

Changing Key Oper ator Set tin gs 81 6 Note ❒ When Restricted A ccess is turned on and you enter a per- sonal code to use the machine, Personal Co de Transmiss ion is selected by default. Po llin g ID Use this procedure to register the Po llin g ID code . Th is ID is requir ed for using th e Transfer Request (See P.13 “T ran sfe r Request” ).[...]

Key Operat or Set tings 82 6 Line Type You mu st r egister the Line T ype before you connect the machine to the l ine. Note ❒ By defa ult, Line Ty pe is set to “Tone”. ❒ This fu nc tion is n ot avai lab le in some areas. ❒ If you do not know the type of line you are connected to, sele ct "Tone" and dial a trial number. If the co[...]

Changing Key Oper ator Set tin gs 83 6 Sele ct Line When yo ur machine is con nected thro ugh a PAB X, ch ange th e Sele ct Lin e s etting to Ext ensio n. If it is co n- nected directly to the telephone net- work, le ave it se t to Outsi de. Note ❒ After you have registered an o ut- side line acce ss number, set the line to "Exten sion "[...]

Key Operat or Set tings 84 6 PSTN Acc ess Number Use this set ting to save having to e n- ter a pause after the outside line a c- cess number when dialing. When yo u program an access number, a pause is automati cally added as soon as that numbe r is presse d. For exam ple, if you regi ste r "0" as the P STN Acces s Number, a p ause will [...]

Changing Key Oper ator Set tin gs 85 6 Trans fer Report For the reque sting part y to be able to receive Transfer Result Reports from the Transfe r Station, the requesting party must store the number of the telephon e line their machine is con- necte d to i n thei r own m achi ne. Be sure to i nsert a pau se after t he area code. Fo r e xam p l e, [...]

Key Operat or Set tings 86 6 RDS (Remote Diagnosti c Syste m) If your machine has a problem, a ser vi ce re pres en tati ve c an pe rfo rm various dia gnostic tasks over the te le- phone line from the servi ce stat ion to try to find out what is wrong with your machine. The service represent- ative c an also us e RDS to change some of your machine&[...]

87 7. Troubleshooting When Toner Runs Out When the machine has run out of to n- er the symbol app ears on the di splay. Note th at ev en if there is no to ner le ft you c an still send fax messages. How- ever, it i s advisable to replace the ton- er early to avoid poor printing qualit y. Limitati on ❒ The File Reserve Rep ort is not print ed.[...]

Troubl eshoot ing 88 7 When an Error Report i s Printed An error report is printed when a message could not be successfull y sent or re- ceiv ed. Possibl e causes includ e a probl em with your machi ne or the receiv er 's noise on the telep hone line etc. If an er ror o ccurs du ring transmission, re-send the or igi- nal. I f an error occ urs [...]

When Power is Tu rned off or Fail s 89 7 When Power is Turned off or Fails Even i f the Main Power switch is tu rned off, the c ontents of the machine's mem- ory (program med numbers et c.) will not be lost. However , if powe r is lost for about 1 hour through the Main Power sw itch being t urned o ff, a power cut or the pow er cable being rem[...]

Troubl eshoot ing 90 7[...]

91 8. Ma intaining Your Machine Replacing the Stamp Car tridge The op tio nal Docu men t Fe ed er is req uir ed. When the stamp i s getting to become lighter , repl ace the c artridge. Note ❒ Use t he c art ri dge spec if i ed for this mach ine. A Lift the Document Feeder and open the stamp cover. B Pull out the cartridge. C Set a new cartridge. [...]

M aint ain ing Y our Mac hi ne 92 8[...]

93 9. Appendix Connec ting the Ma chine t o a Tele phone Line and Telephone Connect ing the Te lephone Line To connect th e machine to a telephone line, use a snap-in modular type connec- tor. Imp ort ant ❒ Make sure the co nnector is the corr ect t ype bef ore yo u sta rt. ❖ ❖ ❖ ❖ Where to conn ect the machine 1. G3 2. Opti onal Hand set[...]

Appendix 94 9 Connecting The Optional Exte rnal Telephone You ca n connect the handset a nd an external telephone to the mach ine. You can use them for t elephone calls. Note ❒ Some t elephone m ay not be connect ed or may suffer r educed funct ionality. Limitati on ❒ When you use the handset or an op tional externa l tel ephone with the { On H[...]

Connect ing the Mac hine to a Tele phone L ine a nd Tel ephone 95 9 Selecting the Line Type Selec t the line type to which the machine i s connected . There are tw o types: tone and pulse dia l. Select the Line Type using "Line Typ e" in "Key Op erator Settings". The de fault setti ngs is "Tone" . Note ❒ This setting[...]

Appendix 96 9 Speci fications ❖ ❖ ❖ ❖ Power Co nsumpt ion Standard G3 Resolution 8 × 3.85/ mm•200 × 100dpi (Standa rd), 8 × 7.7/ mm•200 × 200dpi (Detail), 8 × 15.4/ mm•200 × 400dpi (Fine) Transmissi on Time 3 seconds at 28,800b ps, Standard resolution Data Compre ssion Method MH, MR, MMR Maximum Original Size 297 × 1200mm / 11&[...]

Specifi cations 97 9 Acceptabl e Types of Original s Make sure your original s are complete ly dry before setting them i n the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and res ult ing ima ge will be aff ect ed. Acceptable Origi nal Sizes Pape r Si ze an d Sc anne d Area ❖ ❖ ❖ ❖ Exposure Gl ass ?[...]

Appendix 98 9 Limitati on ❒ There may be a difference in the si ze of the i mage when i t is printed at the des- tination. ❒ If y o u s e t an o r i gi n a l l a r ge r t ha n D L T /A 3 o n th e ex p o s u re g l as s , o nly an a r e a of DLT/A3 is scanne d. Note ❒ Even if an origin al is correct ly place d on th e exposur e glass or in the[...]

Fu ncti on List 99 9 Function List Advanced Transmissi on Featur es Feature name D escription Reference Send Later Set s the machi ne to automati- cally start trans mission or polling reception at an ap - pointed time. P.4 “Sending at a Specific Time (Send Later)” Personal C ode TX This w ill help you to ch eck up on who has been using the mach[...]

Appendix 100 9 Communication Information Feature name D escription Reference Canceling T ransmission or Recept ion This fe ature cancels a fi le (res- ervation) for Memory Trans- mission, Transfe r Request, Polling Rece ption. P.15 “Canceling Transmissi on or Reception” Display ing the Transmis sion Result Part of the Journal can b e shown on t[...]

Fu ncti on List 101 9 User Tools Feature name D escription Reference Register/Delete Quick Dial When you register a de stina- tion in a Quick Dial, you can specify th e destin ation only by pressi ng the Quick Di al key. Chapter3 “Quick Dial” in the Basic Features manu al. Register/Delete Speed Dial When you register a destina- tion in a speed [...]

Appendix 102 9 Initial Setup TX Allows you to change follow- ing transmission fun ction set- tings: • Transm ission •R e s o l u t i o n • Photo Original • Fax Reset Ti mer • On Hook Timeout P.54 “Changing the Initial Set- up Transmissio n” Initial Set Up RX Allows you to change follow- ing recep tion settin gs: • Reception Mode •[...]

Fu ncti on List 103 9 Select Line Allows you to select an inter- nal G3 c ommunic ation line or external te lephone line f or your fax mach ine. P.83 “Select Line” PSTN Acc ess N umber Allows you to specify the code used to access an outside line when you dialing. P.84 “PSTN Access Number” Transfe r Report Register a number for receiv- ing [...]

104 INDEX A Acceptable Types of Origin als , 97 Adjust in g Volum e , 101 Authorized Recep tion , 60 , 102 Authorized Recep tion li st , 64 Auto Fax R X Powe r-up , 31 Automatic Redi al , 32 Auto Reduction , 11 , 99 B Batch Trans mission , 32 C Cancel ing Tran smis sion , 100 Cancel ing Tra nsmissi on or Recept ion , 15 Cente r Mark , 40 Chain Dial[...]

105 O On Hook Dial , 25 Outside Line Acces s Number , 84 P Pag e R ed ucti on , 42 Page Separat ion and Length Red uction , 41 Paral lel Memo ry Transm ission , 33 Person al Code , 77 , 102 Person al Code List , 79 Person al Code Transmi ssion , 6 Person al Code TX , 99 Polli ng ID , 81 , 102 Pollin g Reception , 12 , 99 Polling Reserve Report → [...]

106 MEMO[...]

107 MEMO[...]

108 UE U S A B40 4 MEMO[...]

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FAX Option Type 1018 Operating Instructions Pri nted in China U E U S A Part #G1563[...]