Sharp AR-FX9 manual

MODEL AR-FX9 OPERATION MANUAL (for facsimile) • INSTALLATION • INITIAL SETTINGS • CHOOSING SUITABLE MEDIA • HOW TO USE THE FAX FUNCTION • SPECIAL FUNCTIONS • TROUBLESHOOTING • APPENDIX 11 13 49 51 66 84 91 Page[...]

Note • This manual describes how to use the fax function of the machine. Part names and functions sha red with t he copy function (for e xample, the misfeed indicator and add paper indicator), are de scribed in the Opera tion Manual. For more info rmation, please read the Op eration Manual. • This manual (fax function) re fers to the Single Pas[...]

1 T ABLE OF CONTENTS TABLE OF CONTENTS .............................. ................................... ................................... ......................... 1 QUICK REFERENCE GUIDE ................................................. .......................................... ............... .......... 3 LIST OF FAX FUNCTIONS ..............[...]

2 4 HOW TO USE THE FAX FUNCTI ON SENDING ORIGINALS ................. .................. 51 ● SETTING THE ORIGINAL .......... ...................51 OPTIONAL TRANSMISSION SETTINGS ...... 53 ● ORIGINAL SIZE ................. ............................53 ● RESOLUTION................................................54 ● CONTRAST ...............[...]

3 QUICK REFERENCE GUIDE The following quick refere nce guid e provides brief explan ations the operation of t he machine. Selecting the transmission mode Memory transmission mode The indicator lights up when memory transmission mode is selected. Press the [MEMORY] key to change modes. Direct transmission mode The indicator is off when direct transm[...]

4 Sending a fax Dialing methods Search by fax numbers. Speed Dial number or Rapid Key set for Chain Dialing when stored. Dial with the numeric keys and then press the [REDIAL/PAUSE] key. Direct Dialing Press the numeric keys to dial. Search Dialing Speed Dialing Enter a two-digit Speed Dial number. SPEED/ SEARCH Rapid Key Dialing * It is not necess[...]

5 BROAD- CAST Sending a fax to multiple destinations (Broadcasting) Place the original. Dial. Adjust the resolution and contrast. CONTRAST RESOLU- TION Automatically sending a fax at a specified time (timer transmission) To set up a timer transmission, see "TIMER OPERATIONS" (p.7 8 ). Storing a fax job while another job is in progress Pla[...]

6 LIST OF F AX FUNCTIONS The FAX MAIN MENU is used to confi gure se ttings for the fax function and pr ogram information such as the fax number of the machine. The settings in the FAX MAIN MENU are shown below. The procedure for config uring setti ngs is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10). Menu item Settings (facto [...]

7 6 : A UT O LISTING Enable autom atic pr inting of the Activity Report when information on a tot al of 50 f ax transmissions/reception s accumulate s. 1 : ON 2 : OFF 87 7 : PRINT SELECTION 1 : TRANSMISSION Select the condition f or printing reports on fax transmissions . 1 : AL WA YS PRINTS 2 : ERROR ONL Y 3 : NEVER PRINTS 88 2 : BRO ADCAST Select[...]

8 16 : RCV REDUCE When a f ax is receiv ed that is larger that the printing pa per , enable reduction of the f ax to the siz e of the paper to av oid the fax be ing cut off . 1 : ON 2 : OFF 64 17 : BEEP LENGTH Set the length of the bee p that sounds when f ax tr ansmission or reception ends . 1 : 3 SEC 2 : 1 SEC 3 : NO BEEP 18 18 : RINGER V OLUME S[...]

9 * T ransf er is only possible when a received f ax is being held in memory because printing was not possible. In thi s case, "0:RX D A T A TRANSFER" will appear in the display . * Please note that the PBX setting is on ly availabl e in Denma rk, Finland, Ic eland, Norway and Sweden. For the other countri es, the parameter "22. PBX [...]

10 SELECTING SETTINGS FOR THE FUNCTION The general procedure for configuring settings for the fax function is expl ained below. Follow this procedure to configure the settings expl ained on pages 6 throug h 9. 1 Press the [MODE SELECT] key to select fax mode. The "FAX" indicator lights up to indicate that fax mode is selected. 2 Press the[...]

11 1 Chapter 1 INST ALLA TION CONNECTIONS CONNECTING THE TELEPHONE LINE CORD Use only the provided telephone line cor d to connect the machine t o the wall telephone socket. As sho wn in the illustration, insert the end of the cord with the cor e into the LINE socket on the side of the machine as shown in the illustration. Insert the other end (wit[...]

12 Operation Manual (for general inform ation) Explains the machine and how to use it as a copier. Also explains how to install the software that allows the machine to be used as a printer a nd scanner for your computer. The following information is con tained in the oper ation manual for the machine : Online Manual (on the CD-ROM) This manual expl[...]

13 2 Chapter 2 INITIAL SETTINGS PA R T N A M E S The following illustration shows the part names of the AR-FX9. Document glass Operation panel Front cover Pap er tr ay Bypass tray paper guides Paper output tra y Paper output tra y extension P ower s witch Handles Pow e r c o r d SPF/RSPF Exit area Rev ersing tra y LINE TEL 2 3 4 1 5 6 7 8 9 TEL jac[...]

14 A LOOK A T THE F AX OPERA TION P ANEL Rapid k eys Press one of these k eys to dial a f ax or telephone number automatica lly . [MEMOR Y] key / indicator Used f or sendi ng f ax es in memory (indicato r is lit) or direct sending (i ndicato r is not lit). [SPEED/SEARCH] key Press this ke y to dial a two digit Speed Dia l number . During character [...]

15 INITIAL SETTINGS 2 [REPORT] ke y Press this ke y to print out a report of a fax transaction and also wh en receiving a confidential fax . [SPEAKER] key Press this ke y to begin ma nual dialing. (T o close the line, pre ss the [SPEAKER] ke y again.) Please refer to "PBX f unction" for deta ils about the R-ke y function. [2-SIDED TX] key[...]

16 ABOUT THE LIQUID CR YST AL DISPLA Y The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for d isplaying various messages and settings during op eration. This LCD can di splay up to 20 characters on each line. When the machine is idle, the LCD shows the date, time, re cept ion mode and the sta nd-by memory [...]

17 2 ADJUSTING THE RINGING V OLUME Adjust the ringing volume o f the machine using the procedu re below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "18:RINGER VOLUME" appears, and then press the [OK] key.[...]

18 SETTING THE LENGTH OF ALARM BEEPS You can select the length in seconds of the alar m beeps (e mitted at the end of transmission and recep tion) following the procedure below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( )[...]

19 2 ADJUSTING THE ALARM BEEP V OLUME Adjust the volume of alarm beeps ( emitted at the end of t ransmission and reception) using th e procedure below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "19:BEEPER VOL[...]

20 F AX SETUP HO W T O ENTER CHARA CTERS You can enter letters with the n umeric keys. Letters ar e ma rked above each of the nume ric keys [2] through [9]. To enter a letter, press the appro priate key repeatedly until the desired lette r appears (the numb er of the key appears first, followed by letters in the ord er marked above the ke y). The k[...]

21 INITIAL SETTINGS 2 ENTERING Y OUR NAME AND F AX NUMBER To have your name and fax numb er printed at the top of every page you transmit, program them by pressin g the operation panel keys as shown below. ● If you enter an incorrect character or numb er, follow these steps to correct the mistake. 1. Press the [ ] key ( ) or [ ] key ( ) to mo ve [...]

22 INITIAL SETTINGS 8 Press the [OK] key. 9 Press the [MENU] key. Press the [MENU] key to exit. SETTING THE D A TE AND TIME The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time by pressing the keys on the o peration p anel as shown below. If you enter an incorrect number, press the [CL[...]

23 INITIAL SETTINGS 2 To change the display format to 12- hour or 24-hour for mat, follow the steps below: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "21:DATE&TIME FORMA T" appears, and then press the[...]

24 INITIAL SETTINGS To change the order of displa y of the date, follow the steps below: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "21:DATE&TIME FORMA T" appears, and then press the [OK] key. 4 Press[...]

25 INITIAL SETTINGS 2 Daylight Saving Time Setting Enable this setting to have the internal clock automat ic ally move forward an d backward at th e beginning and end of Daylight Saving Time. The clock will move forwa rd and backward as follows: The last Sunday in Marc h: 1:00 A.M. 2:00 A.M. The last Sunday in October: 1: 00 A.M. 0:00 A.M. Follow t[...]

26 INITIAL SETTINGS SELECTING THE TRANSMISSION MODE The machine has two modes for sendi ng faxes: memory transmission a nd direct transmission. To change modes, press the [MEMORY] key. The MEMORY indicator light s up when memory transmissio n is selected, and goes off when direct transmission is sele cted. Transmission takes place as follows in eac[...]

27 INITIAL SETTINGS 2 SELECTING THE RECEPTION MODE Your machine has three mod es for receiving incoming calls and faxes: ● AUTO mode: Select this mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes. ● MAN. mode: This is the most convenient mode for receiving[...]

28 INITIAL SETTINGS SETTING THE NUMBER OF RI NGS FOR A UT O RECEPTION You can set the number o f rings before the machine a nswers in AUTO mode using the procedur e below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until[...]

29 INITIAL SETTINGS 2 SETTING THE NUMBER OF RING S FOR MANU AL RECEPTION The number of rings befo re the machine ans wers in MANUAL mod e can also be set. If you do not want the machine t o answer at all in MANUAL Mode, select "0" in Step 4 below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM&qu[...]

30 INITIAL SETTINGS SETTING THE TRA Y SELECTI ON (when the 250-sheet paper feed unit is installed) Follow the steps below to select the paper tray for received faxes. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until &quo[...]

31 INITIAL SETTINGS 2 SETTING THE NUMBER OF RECALL TIMES The machine will automatically reattempt transmission when a transmission is not successful because the lin e is busy or a comm unicati on error occ urs. This sett ing is used to select the number of recall attempts that will be made. When the line is busy You can select the number o f recall[...]

32 INITIAL SETTINGS When a communication error occurs You can select the number o f recall attempts made when a communication erro r occurs. If "0" is entered, the machine will not make any recall attemp ts. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key[...]

33 INITIAL SETTINGS 2 SETTING THE RECALL INTER V AL The machine will automatically reattempt transmission when a transmission is not successful because the lin e is busy or a communication error occur s. This setting is us ed to select the interval between recall attempts. When the line is busy You can select the interval betwe en recall attempts w[...]

34 INITIAL SETTINGS When a communication error occurs You can select the interval betwe en recall attempts when a communicatio n error occurs. An interval from 0 to 15 minutes can be selected. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 3 Press the [ ] key ( )[...]

35 INITIAL SETTINGS 2 SETTING THE INDEX FUNCTION You can print an index mark along the edge of the pages in eac h job. This makes it easy to sepa rate different jobs on the output tray . Use the following procedure to set the index function: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and[...]

36 INITIAL SETTINGS SETTING RESOLUTION PRIORITY For most faxing jobs, you will most likely want t o spec ify the resolution. However, you can also set a default resolution when no setting is made using the [ RESOLUTION] key. To turn on this function, follow the procedure below: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until &q[...]

37 INITIAL SETTINGS 2 SETTING UP THE MA CHINE FO R USE WITH A PC MODEM The machine is set for not detecting automatically the fa x tone when you pick up an extensio n telephone. However, you can activate this function by following the procedure belo w. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" a[...]

38 INITIAL SETTINGS USING THE REMO TE RECEPTION FUNCTION The machines Remote Reception feature is designed to a l low you to activate fax reception from an extension telephone or a telephone directly connected to the ma ch ine. The Remote Reception function opera tes even when the FAX Signal Receive function is turned off. See "SETTING UP THE [...]

39 INITIAL SETTINGS 2 Setting a Fax Remote Number: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "13:FAX REMOTE NUMBER " appears, and then press the [OK] key. 4 Press a numeric key to enter the Fax Remote Nu[...]

40 INITIAL SETTINGS PBX SETTING Please note that this sett ing is only available in Denmark, Finland, Icel and, Norway and Sweden. The unit is connected to a PBX, you can p rogram it to acess automatically to public line outside PBX. PBX setting Use the following procedure to use th e PBX settiing function : 1 Press the [MENU] key. 2 Press the [ ] [...]

41 INITIAL SETTINGS 2 ST ORING NUMBERS FOR A UT OMA TIC DIALING Automatic Dialing is a quick an d convenient way to dial by using on ly a Rapid key (Rapid Key Dialing), or pressing the [SPEED/SEARCH] key and select the SP EED and entering a two digit number (Speed Dialing). To use Automatic Dialing, you must fi rst store the full number. Th e way y[...]

42 INITIAL SETTINGS 9 Enter the name of the destination with the numeric keys. Enter the name of the location or party by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 20 (maximum of 20 characters). If you do not want to enter a name, skip this step. 10 Press the [OK] key. 11 Press the [ ] key ( ) or [ ] key ( ) [...]

43 INITIAL SETTINGS 2 Use the following procedure to clear numbers: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "2 :ENTRY MO DE" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "1:FAX NUMBER" appears, and then press the [OK] key. 4 Press the [ ] key ( ) or [ ] key ( ) t[...]

44 INITIAL SETTINGS ST ORING NUMBERS UNDER GROUP KEYS Group keys allow you to dial a gro up of fax numbers by simply pressing the appropriate Group key once. They are convenient for the Broadcastin g function, which is used to transmit an orig inal to a group o f fax machines. All Rapid keys can be programmed as Group keys. To program or clear a gr[...]

45 INITIAL SETTINGS 2 10 Enter a name for the Group K ey with the numeric keys. Enter the name of the group by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 20 (maximum of 20 characters). If you do not want to enter a name, skip this step. To add numbers: The entered name appears. Edit the nam e if you need to ma[...]

46 INITIAL SETTINGS Deleting numbers from Group K eys: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "2 :ENTRY MO DE" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "1:FAX NUMBER" appears, and then press the [OK] key. 4 Press the [ ] key ( ) or [ ] key ( ) until "3:[...]

47 2 USING THE MA CHINE WITH AN ANSWERING MA CHINE QUIET DETECT TIME Quiet Detect Time is the function that enables the mach ine to be used along with an answering machine for both phone messages and faxes. Afte r the answering machine ha s answer ed, any duration of silence longer than a certain threshold time will prompt the machine to take ov er[...]

48 INITIAL SETTINGS If Quiet Detect Time is not working properly... With some answering machines , there is simply no Quiet Detect Time th at will allow both reception of faxes and uninterrupted voice messages. Even in this case, however , you can set up the machine to receive b oth phone and fax messages from callers on touch-t one lines. Follow t[...]

49 3 Chapter 3 CHOOSING SUIT ABLE MEDIA ORIGINALS SUIT ABLE FOR F AXING Make sure that the originals you want to fax meet specifications and guidelines listed in this section. SIZE AND WEIGHT The size and weight of orig inals that you can load in the SPF/RSPF depend on whether you load one sheet at a time or several sheets at once. When using the S[...]

50 CHOOSING SUIT ABLE MEDIA UNSUIT ABLE ORIGINALS General guidelines: ● All clips, staples, and pins should be re moved from orig inals befor e they are used. If the se are not removed, th ey may damage the ma chine. ● Ink, glue, and correction fluid on originals must be comple tely dry befor e using the originals with the machine. ● Original[...]

51 4 Chapter 4 HO W T O USE THE F AX FUNCTION The stand alone fax component o f your machine offers a ra nge of sophisticated feat ures that allow you to control image quality, reception m ode, broadcasting, polling, an d tr ansmission priorities. F unctions such as sending original(s) from memory and substituti ng reception into mem ory are possib[...]

52 HO W T O USE THE F AX FUNCTION When placing the Original on the d ocument glass: 1 Confirm that there are no original(s) in the SPF/RSPF, and open the SPF/RSPF. 2 Place the original face down o n the document glass. Align the original according to the original scale in the illustration below. (L ine up the center of the edge of the original with[...]

53 4 OPTIONAL TRANSMISSION SETTINGS There are several tran smission settings that you ca n make be fore dialing and transmittin g an original. ORIGINAL SIZE The original size can be set to "A4", "8.5x11", or "8.5 x14". The setting is only effective for one transmission. If desired, you can set a fixed original size tha[...]

54 HO W T O USE THE F AX FUNCTION RESOLUTION To do this, press the [RESOLUTION] key on e or more ti mes until t he desired resolution settings a ppear in the display, and then press the [OK] key. Your fax has five resolution settings: • STANDARD Use STANDARD for ordinary or ig inals. This setting gives you the fastest transmission. • FINE Use F[...]

55 HO W T O USE THE F AX FUNCTION 4 CO VER SHEET You can have your fax generate a cover sheet and send it as the last p age of the transmission. The co ver sheet includes the date and time, the se nder's name and numb er, and the receiver's na me and number if an automa tic dialing number is used. The t otal number of pages sent is indica[...]

56 HO W T O USE THE F AX FUNCTION MESSA GE FUNCTION One of the following messages can be selected: "CON FIDENTIAL", "PLS. DISTRIBUTE", "URGENT", "PLS. CALL BACK", "IMPORTANT". To add a message to a cover sheet, fo llow these steps: 1 Press the [COVER SHEET] key. 2 Press the [COVER SHEET] key until &[...]

57 HO W T O USE THE F AX FUNCTION 4 TWO-SIDED ORIGINAL TRANSMISSION FUNCTION (AR-M155 only) The RSPF can be used to automatically fax a two-side d original. If desired, the back of the or iginal can be rotated 180° before transmission. Follow these steps to fax a two-sided or iginal: 1 Place the original(s) in the RSPF. (p.51) 2 Press the [2-SIDED[...]

58 DIALING AND TRANSMITTING Once you have set the or iginal (either in the SPF/RSPF or on the document g lass), and have selected the desir ed transmission settings, you are re ady to di al the number of the receiving fax machine an d transmit the original. You can choose from one of the sever al ways of dialing that best suit your needs. DIRECT KE[...]

59 HO W T O USE THE F AX FUNCTION 4 CHAIN DIALING The Chain Dialing function allows you to com bine a Rapid Key or Speed Dial number (Se e "PBX SETTING" (p.40)) set for Chain Dialing with another Rapid Key, Speed Dial num ber, or nu mber dialed with the numeric keys to dial one fax number up to 50 d igits long. The followi ng are some exa[...]

60 HO W T O USE THE F AX FUNCTION USING THE SEARCH KEY If you do not remember t he Rapid key or Speed Dial numbe r in which you have stored a particular fax number, you can search for the numb er by following the steps belo w: 1 Press the [SPEED/SEARCH] key twice. 2 Enter the first letter of the stored name by pressing the appropriate numeric key ([...]

61 4 IF THE MEMOR Y BECOMES FULL WHILE SCANNING AN ORIGINAL If the memory becomes full while scanning an original, "MEMORY FULL ERROR" will appear in the display an d scanning will stop. If the memory becomes full while the first page is being scann ed, scanning will stop and the transmission will be cancel ed. If the memory becomes f ull[...]

62 RECEIVING F AXES You can set the machine to one of three modes of recep tion, AUTO , MAN. , or A.M. (Answe ring Machine). To select the reception mode, press the [RECEP TION MO DE] key until the desired re ception mode appears in the display. USING A UT O MODE Select AUTO mod e when you only want to receive faxes on y our telephone line. Th e ma[...]

63 4 OPTIONAL RECEPTION SETTINGS The machine has various optional se ttings f or the reception of f axes. TWO-SIDED RECEPTION (AR-M155 onl y) This function is used to print a r eceived fax consisting of two or more pages of t he same size on both sides of the paper. Even if the pages are in d ifferent orientations, the pages are rotated approp riat[...]

64 HO W T O USE THE F AX FUNCTION RECEIVE REDUCE You may on occasion re ceive faxes that are larger th an the paper loaded in th e machine. To ensure that you do not lose any part of the original, you should use the Receive R educe function, which scales th e fax to the printing paper size. To use this feature, follow this procedur e: 1 Press the [[...]

65 4 WHEN USING MANU AL SENDING AND RECEIVING You need to use the [SPEAKER] key or an extension tel ephone to perfor m manual s ending and rece iving. For information about connecting an exte nsion telephone See "CONNECTING OTHER DEVICES" (p.12). 1 When the extension telephone rings, pick up the handset and converse. If the [SPEAKER] key [...]

66 5 Chapter 5 SPECIAL FUNCTIONS MEMOR Y Your machine has a memory are a that can be used to store both incom ing faxes and outgoing orig inals. ● Approximately 120 pages of aver age content can be held in memory for transmission. Le ss can be held if any of the pages were scanned using fine or supe rfine resolution. Substitute Reception into Mem[...]

67 5 D A T A TRANSFER If there is a problem with the machine, you can use the Data Transfer functio n to have received faxes read into memory and then sent to a diff erent fax machine for printing. This function is used when you cannot pr int received faxes, for example when the m achine runs out of toner, or a misfeed occurs. To use this function,[...]

68 SPECIAL FUNCTIONS Follow these steps to use the fax transfer function: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "0:RX DATA TRANSFER" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "1:DATA TRANSFER" appears, and then press the [OK] key. 4 Press the [ ] key ( ) or [...]

69 5 TRANSMISSION RESER V A TION When your fax is busy receiving an original or transmi ttin g an original from memory, you can "reserve" a transmission by setting the original (eit her in the SPF/RSPF or on the docum ent glass), reading it into memory, and entering the fax number. Once the current operation is comp leted, your fax will a[...]

70 BR O ADCASTING This function allows you to send the same origina l to as many as 100 different locations with just o ne operation. Once the original is loaded, it is scanned and stor ed in memory. The fax numbe rs you have entered are then automatically dialed in succession, and the original is transm itted to each locatio n. 1 Place the origina[...]

71 SPECIAL FUNCTIONS 5 Broadcasting using a Group key If the fax machines to which you want to broadcast ha ve all been programmed into one Gr oup key, you can perform the broadcasting operation using th e following simplified procedure. Refer to "STORING NUMBERS UNDER GROUP KEYS" (p.44). 1 Place the original face up and push it gently in[...]

72 POLLING Polling allows you to request another f ax machine to send an or iginal to your fax machine . In other words, the receiving fax machine, not the transm itting fax machine, activates the transmission. You can use your fax to both poll and be polled by other s. Serial polling can be used to poll multiple fax machines (maximum of 100) in a [...]

73 SPECIAL FUNCTIONS 5 SERIAL POLLING You can poll several fax machines one at a time with a single se rial polling o peration. A maximum of 100 fax machines can be polled in one serial polling opera tion. Follow these steps to use the serial polling function: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "9:SERIAL POLL [...]

74 SPECIAL FUNCTIONS POLLING TRANSMISSION (MEMOR Y POLLING) This function is used to trans mit an original that has been scanne d into memo ry to a fax machine that polls your fax machine. If desired, polling fax machines can be restri cted to machin es whose fax numbers have been programmed in your machine ("RESTRICTING POLLING MACHINES (POL [...]

75 SPECIAL FUNCTIONS 5 Adding a o riginal to p olling memory : Use this procedure to add an original to another original that has already been scanned into polling memory. Place the origin al in the SPF/RSPF or on the document glass and follow the ste ps below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "7:MEMORY POLL[...]

76 SPECIAL FUNCTIONS RESTRICTING POLLING MA CHINES (POLLING SECURITY) If you wish to allow only specified fa x machines to poll your fax machine, enable polling security and program the fax numbers of the machines that are to be allowed to poll your machine. When this is done, polling will take place when the fax number o f the polling machine mat [...]

77 SPECIAL FUNCTIONS 5 Programming/deleting passcode numbe rs: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "2 :ENTRY MO DE" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "4:PA SSCODE # MO DE" appears, and then press the [OK] key. 4 Press the [ ] key ( ) or [ ] key ( )[...]

78 TIMER OPERA TIONS The timer function allows you to set a transmission or polling oper ation to be performed auto matically at a time you specify. Up to five transmission operat ions or po lling operations can be set at an y one time, and the times they will be performed can be specified up to a week in advance. You can use this function, for exa[...]

79 SPECIAL FUNCTIONS 5 6 Press the [ ] key ( ) or [ ] key ( ) to select the day of th e week and press the [OK] key. 7 Press the [ ] key ( ) or [ ] key ( ) to select the transmission mod e and press the [OK] key. The selections are as follows: 1:SEND MODE 2:BROADCAST MODE 3:POLLING MODE 4:SERIAL POLL MODE 8 Enter the fax number of the other machine[...]

80 ANTI JUNK F AX You can avoid wasting fa x paper by using the Anti Junk Fax function. This function blocks reception of faxes from up to ten specified parties. To turn the Anti Junk Fax feat ure on and off, use t he following procedure: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JU NK FAX" appears, and [...]

81 SPECIAL FUNCTIONS 5 To store junk fax numbers, use the fo llowing procedure: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JU NK FAX" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) to select "2:JUNK FAX #" and pr ess the [OK] key. 4 Press the [ ] key ( ) or [ ] key [...]

82 SPECIAL FUNCTIONS To clear junk fax numbers, use th e following procedure: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JU NK FAX" appears, and then press the [OK] key. 3 Press the [ ] key ( ) or [ ] key ( ) to select "2:JUNK FAX #" and pr ess the [OK] key. 4 Press the [ ] key ( ) or [ ] key ( [...]

83 5 OPERA TION IN COPY , PRINTER, SCANNER, AND F AX MODES Some operations cannot be p erformed simultaneously when the machine is bei ng used in printer mode, copy mod e, scanner mode, and fax mode. *1 Direct transmission and scanning are not possible. *2 Manual reception and printing of a received fax are not possible. *3 Only scann ing is po ssi[...]

84 6 Chapter 6 TR OUBLESHOO TING PRINTING OUT REPOR TS The machine is capable of pr inting a ran ge o f reports on faxing acti vities as well as various settings you have made. The repor ts are desc ribed bel ow. 1. TIMER LIST: You can print a list of time r or dual access operations that are currently set. 2. ACTIVITY REPORT: You can print out a l[...]

85 TROUBLESHOO TING 6 5. PASS CODE LIST: You can print a list of your fax info rmation and polling security inform ation. 6. JUNK FAX # LIST: Fax numbers designated as Anti Jun k Fax numbers. P ASSCODE LIST POLL SECURITY SYSTEM # ID # PASSCODE # SENDER'S NAME SENDER'S # FW. ST A. NAME FW. ST ATION # XXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX XXX[...]

86 TROUBLESHOO TING 7. USER PROGRAM LIST: Currently activated U SER PROGRAM settings. Use the following procedure to print out reports: 1 Press the [REPORT] key. 2 Press the [REPORT] key to select the report that you wish to print. 3 Press the [OK] key. USER PR OGRAM LIST 10-SEP-200X FRI 06:30 ITEM SETTING MENU # DOC. GLASS SIZE FIXED DOC. SIZE RES[...]

87 T R O U BLESHO O TING A CTIVITY REPORT A UT O LISTING This setting is used to automatically print the Activity Report for tr ansmissions and receptions. The Activit y Report will automatically print when information on a total of 50 fa x transmissions and receptions accumulate s. Once information on 50 transmissions/re ceptions accumulates, the [...]

88 T R OU B LESHO O T I NG PRINTING TRANSA CTION REPORTS The machine can be set to print a transaction report after ea ch transmission, reception, an d/or error. Th e printing condition can be selected separately fo r three types of tr a nsaction reports: "TRANSMISSION LIST", "BROADCAST LIST", and "RECEPTION LIST". For[...]

89 6 TR OUBLESHOO TING Problem Ca use and solution Pag e Dialing cannot be done. The telephone line cord is not correctly connected to the machine and the wall telephone jack. → Make sure the telephone line cord is securely connected. 11 No transmission takes place. The receiving machine is out of paper . → Check with the operator of the receiv[...]

90 MESSA GES AND SIGNALS DISPLA Y MESSA GES A UDIBLE SIGNALS Messag e Cause and remedy Page FRONT OR SIDE CO VER OPEN. CLOSE CO VERS. The cov er is open. Close the co ver . See the OPERA TION MANU AL (fo r general information) CLOSE THE SPF/RSPF CO VER. The SPF/RSPF cov er is open. Close the SPF/RSPF co ver . CLEAR P APER JAM. A paper misfeed has o[...]

91 7 Chapter 7 APPENDIX SPECIFICA TIONS * As a part of our policy of continuous improveme nt, SHARP reserves the right to ma ke design and specification changes for product improvement wit hout prior notice. T he perfo rmance specification figures indicated ar e nominal values of production m achines. There may be some deviation s from these values[...]

92 INDEX A Alarm beeps - Alarm beep volume .......................................... 19 - Length of alarm beeps ................................... .. 18 Answering machine .............. ................................. .. 47 - Answering machine backup ........... .................. 48 - Quiet detect time ........... .............................[...]

93 R Receiving faxes ... .......................................... .......... 62 - Receive reduce ..... ......................................... .. 64 - Two-sided reception ............................... .......... 63 Reception mode - A.M. mode ...................................... ............ 27, 62 - AUTO mode .......... ....................[...]

94 Fax setup Connecting the telephone line co rd......................... 11 Daylight saving time setting ......... ........................... 25 Entering your name and fax numb er ............. .......... 21 How to enter characters .......................................... 20 Index function .......................................................[...]

SHARP MANUFACTU RING FRANCE S.A. Route de Bollwiller - SOULTZ 68503 GUEBWILLER CEDEX FRANCE[...]

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