Sharp MX-M1100 manual

User's Guide MX-M850 MX-M950 MX-M1100 MODEL:[...]

2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 4 1 BEFORE USING THE MACHINE PART NAMES AND FUN CTIONS . . . . . . . . . . . . . . . . 6 • EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 • INSIDE AND CONN ECTOR . . . . . . . . . . . . . [...]

3 5 SYSTEM SETTINGS ACCESSING THE SYSTEM SETTINGS . . . . . . . . . . 71 SYSTEM SETTINGS LIST . . . . . . . . . . . . . . . . . . . . . 72 TOTAL COUNT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 • JOB COUNT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 • DEVICE COUNT . . . . . . . . . . . . . . . . . . . . . . . [...]

4 ABOUT THIS MANUAL Please note • Considerable care has be en taken in preparing this manual. If yo u have any comments or concerns about the manual, please contact your dealer or ne arest SHARP Service Departme nt. • This product has undergon e strict quality c ontrol and inspecti on procedures. In the un likely event that a defect or other pr[...]

5 Operation manuals in PDF format The manuals in PDF form at provide detailed e xplanations of the pro cedures for usin g the machine in each mode. To view the PDF manuals, down load them from the hard dr ive in the machine. The procedu re for downloading the manuals is explained in "How to download the manuals in PDF format" in the Qu ic[...]

6 This chapter pr ovides basic informa tion about the ma ch ine. Please read this chapter before using the machi ne. PART NAMES AND FUNCTIONS EXTERIOR (1) Finisher* This can be used to staple output. The optional punch module can be installed to punch holes in ou tput. ☞ FINISHER (page 59) (2) Saddle unit * The output is folded at th e center. Th[...]

7 (9) Finisher (for MX-M850) / Saddle stitch finisher* This can be used to staple output. The punch module can be installed to punch holes in output. Th e saddle stitch finisher can automatically sta ple output at the centerline and fold the pages to create a p amphlet. ☞ FINISHER (FOR THE MX-M850) / SADDLE STITCH FINISHER (page 60) (10) Bypass t[...]

8 INSIDE AND CONNECTOR (20) Toner cartridges These contain tone r for printing . When the tone r runs out in the cartridge, replace the cartrid ge with a new cartridge. (21) Main power switch This is used to power on the machine . When using the fax or Internet fax functions, keep this switch in the "on" position. ☞ TURNING THE POWER ON[...]

9 AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) Document feeding area cover Open to remove a misfed origina l. (2) Original guides These help ensure that the original is scanned corre ctly. Adjust the guides to the width of the original. ☞ PLACING THE ORIGINAL (page 53) (3) Document feeder tray Place originals in thi s tray. 1-sided originals [...]

10 OPERATION PANEL (1) Status indicators Green and red indicators will light or blink to indicate the machine's status. Wh en the green indicator lights or blinks, the machi ne is operatin g normally. When the red indicator lights or blinks, an error has occurred. ☞ STATUS INDICATORS (page 17) (2) Touch panel Messages and keys appear in the [...]

11 (11) [STOP] key ( ) Press this key to stop a copy job or scanning of an original. (12) [START] key ( ) Press this key to copy or scan an original. This key is also used to send a fax in fax mode. (13) [PROOF COPY] key ( ) Use this to make a proof copy. For information on proof copying, see "CHECKING COPIES BEFORE PRINTING (Proof Copy)"[...]

12 TOUCH PANEL The touch panel (scr een) shown in this manua l is a descriptive image. The actual screen is slightly di fferent. USING THE TOUCH PANEL Example 1 (1) Mode select keys Use these keys to s witch between copy, image se nd, document filing, and manual finishing modes. (2) Settings for ea ch function are easily se lected and canceled by t[...]

13 Example 4 When at least one special mode is select ed, the key appears in the ba se screen. The key can be touched to display a list of the selected special modes. OK 1 1 Function Review Margin Shift Erase Shift : Right Front : 1/2inch/Back : 1/2inch Edge : 1/2inch Center : 1/2inch Covers/Inserts Front : 2 - Sided/Back : Insert Insertion A : 10 [...]

14 USING THE TOUCH PANEL (System Settings) This section explains special operation methods that are common to all system sett ings. Some of these steps are omitte d in the explanations of each of the system settings, so refer to this se ction when configuring a settin g. Example: Address book screen (1) Search box Enter a search numbe r in th is bo[...]

15 SYSTEM BAR The system bar appe ars at the bott om of the touch pan el. The items that app ear in the system bar are expla ined below. (1) Job status display The first four jobs in progre ss or reserved are indica ted by icons. The icons are as follows. The status of the first jo b is indica ted as shown in (A). The color appearing i n the job st[...]

16 PRINT/SEND STATUS (JOB STATUS) This screen app ears when the [JO B STATUS] ke y on the operation panel is pressed. The screen shows lists of the jobs that are reserved an d in pr ogress, and jobs that ha ve been completed. This screen is used to check jobs, move a job to the to p of the job queue, or delete a job. (1) Mode select tabs Use these [...]

17 STATUS INDICATORS There are statu s indicators at the top of the operation p anel. There are both red and green indica tors, and these light or blink to indicate the machine 's status. About status indicator lighting and blinking The status indicators light or blink to indicate the f o llowing conditions. The green indica tor has two indica[...]

18 TURNING THE POWER ON AND OFF The machine has two po wer switches. The main powe r switch is at the lower lef t after the fro nt cover is opened. The other power switch is the [ POWER] key ( ) on th e operation pane l at the top right. Main power switch When the main power switch is switche d on, the main power indicator on the oper ation panel l[...]

19 ENERGY SAVE FUNCTIONS This product has the following two en ergy save functions that conform to the Ene rgy Star guidelines to help conserve natural reso urces and redu ce environmental po llution. Preheat Mode (low power mode) Preheat mode auto matically lowers the temperat ure of the fusing un it and thereby redu ces power consumption if the m[...]

20 USER AUTHENTICATION User authentication re stricts the use of the machine to users that have be en registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the adm inistrator of the machine ha s enabled user authenti cation, each user must log in [...]

21 If an incorrect use r number is entered 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect user numb er is entered 3 times in a row. Verify the user numbe r that you should use with the administ rator of the machine. 2 Touch the [[...]

22 AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login na me and passwor d received from the administ rator of the machine or the adminis trator of th e LDAP serve r. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) 1 Touch the [Login[...]

23 3 Touch the [Pas sword] key. A text entry screen for enteri ng the password will appear. Enter your password that is stored in "User List" in the system settings (administrator). If you are logging i n to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as &quo[...]

24 If an incorrect login name or password is ente red 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect login nam e or password is entered 3 times in a row. Verify the login name and pa ssword that you should use with th e administr[...]

25 HOME SCREEN When the [H OME] key is pr essed on th e operation panel, the ho me screen appears in th e touch pa nel. Shortcuts to f unctions can be re gistered as keys in the home screen. When a shortcut key is to uched, the screen fo r that function appea rs. Register freq uently used functions in th e home screen to quickly and conveniently ac[...]

26 IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading pape r in the paper trays. Be sure to read this sect ion before loading pap er. NAMES AND LOCATIONS OF TRAYS The trays are identi fied by the names indicated below. For the names of the periphe ral device trays, see " TRAY LOCATIONS AND NAMES [...]

27 USEABLE PAPER Various types of paper are sold. Th is section explains what plain paper and what special media can be used with the machine. For detailed information on th e sizes and types of paper that can be loaded in each tray of the machine, see the specifications in the Sa fety Guide and " PAPER TRAY SETTINGS " (page 77) in th e S[...]

28 Paper that cannot be used • Special m edia for inkjet printers (fine paper , glossy paper , glossy film, etc.) • Carbon paper o r thermal paper • Pasted paper • Paper with clips • Paper with fold mar ks • Torn paper • Oil-feed tr ansparency film • Thin pap er less than 1 3 lbs. (52 g /m 2 ) • Paper heavier th an 301 g /m 2 . ?[...]

29 TRAY SETTINGS FOR TRAY 1 AND TRAY 2 LOADING PAPER Up to 1200 sheets of 8- 1/2" x 11" or A4 size paper can be loaded in tray 1. Up to 800 shee ts of 8-1/2" x 11" or A4 size paper can b e loaded in tr ay 2. For detailed inform ation on the paper th at can be loaded, see the specif ications in the Safety Guide and " PAPER T[...]

30 CHANGING THE PAPER SIZE To change the pa per size of tray 1 - tray 2, follo w the steps below. This section only expl ains how to change th e paper size. For the procedures for opening/closing the tray and loading paper, see " LOADING PAPER " (page 29). 4 Gently push tray 1- tray 2 into the machine. Push the tray firmly all the way int[...]

31 2 Attach the paper size guide and transparent sheet appropriately for the size of paper to be used. (1) Align the bottom of the paper size guide with the appropriate slot on the base of the tray. Align the paper size guide with the sl ot for the paper size to be used (indicated by the paper size mark). (2) Align the holes at the top of th e pape[...]

32 TRAY SETTINGS FOR TRAY 3 AND TRAY 4 LOADING PAPER AND CHANGING THE PAPER SIZE Up to 500 sheet s of 7-1/4" x 1 0-1/2"R to 12" x 18" size paper (B5R to A3W size paper) can be loaded in tr ay 3. Up to 500 sheets of 5-1/2"x 8-1/ 2"R to 12"x 18" size paper (A5R to A3 size pape r) can be loaded in tray 4. For de[...]

33 Loading tab paper and transparency film in tray 4 In addition to pl ain paper, tab paper , transparency film, and other special media can be loa ded in tray 4. To load tab paper or tra nsparency film in tray 4, follow t he steps below. Loading tab paper To use tab paper, the special gu ide must be attached as explained below. 4 Insert the paper [...]

34 Loading transparency film When loading transparen cy film, load the film face down in the vertical orientation with t he rounded corner at the top left. 2 Pull out the tray and attach the guide. Move the guide plate to the triangle mark. Next, attach th e guide over the guide plate as shown. After attaching the guide, see step 2 of " LOADIN[...]

35 PERIPHERAL DEVICE TRAYS This section explains the large capacity t rays and the large capacity tray. TRAY LOCATIONS AND NAMES The trays are identified by the na mes indicated below. Fo r detailed infor mation on the sizes and types of paper t hat can be loaded in each tray of t he machine, see the specification s in the Safety Guide and " P[...]

36 PAPER THAT CAN BE USED IN THE PERIPHERAL DEVICE TRAYS This section explai ns what paper can be used in the periphe ral devices. For deta iled information on th e sizes and types of paper that ca n be loaded in each tray of the machine, see the specificatio ns in the Safety Guide and " PAPER TRAY SETTINGS " (page 77) in the Syst em Sett[...]

37 TRAY SETTINGS FOR THE LARGE CAPACITY TRAYS (MX-LCX4) Loading paper and changing the paper size Up to 1000 sheets of 5-1/ 2" x 8-1/2"R, 8-1/2" x 11", or 9" x 12" size paper (A4R, B5, A4, or A4W size pape r) can be loaded in tray 5 and t ray 6. Up to 2550 sheets of the same sizes of paper as tray 5 and tray 6 can be l[...]

38 6 Re-insert paper guide D at the desired paper size. 7 Adjust the paper size selector knob to the new paper size. 8 Fan the paper. Fan the paper well before l oading it . If the paper is not fanned, multiple sheets may feed at once and cause a misfeed. 9 Insert the paper into the tray. Load paper face up. The stack must not exceed the indicator [...]

39 Loading tab paper and transparency film In addition to p lain paper, tab pap er, transparen cy film, and other spe cial media can be loaded in tray 5 and tr ay 6. To load tab paper or t ransparency film in tray 5 and tray 6 follow the steps be low. Loading tab paper To use tab paper, the special gu ide must be attached as explained below. Loadin[...]

40 TRAY SETTINGS FOR THE LARGE CAPACITY TRAYS (MX-LCX5) Loading paper and changing the paper size Up to 1000 sheets of 5-1/ 2" x 8-1/2"R to 12" x 18" size paper (A5R to A3W size paper ) can be loaded in tray 5 and tray 7. Up to 2000 sheets of 5-1/ 2" x 8-1/2"R to 12" x 18" size paper (A5R to A3W size paper ) [...]

41 5 Adjust the right paper guide to the paper size. (1) Release the lock lever on th e paper guide and adjust the paper guide to the desired paper size. (2) Push the lock lever on the paper guide down so it is horizontal to secure the pa per guide. 6 Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. ?[...]

42 Loading tab paper and transparency film In addition to p lain paper, tab pap er and transparency f ilm can also be loaded in the larg e capacity trays ( MX-LCX5). This section explains the proced ures for loading tab pap er and transparency film, and points to note. Loading tab paper To use tab paper, the special gu ide must be attached as expla[...]

43 TRAY SETTINGS FOR THE LARGE CAPACITY TRAY (MX-LCX6) Loading paper Up to 3500 sheets of 8-1/ 2" x 11" or A4 size paper can be loaded in th e large capacity tray (MX-LCX6) . For detailed inform ation on the paper th at can be loaded, see the specif ications in the Safety Guide and " PAPER TRAY SETTINGS " (page 77) in the Syst e[...]

44 TRAY SETTINGS FOR THE LARGE CAPACITY TRAY (MX-LCX3N) Loading paper Up to 3000 sheets of 8- 1/2" x 11" to 12" x 18" (B5 to A3W) size paper can be loaded in the large capacity tray (MX-LCX3N). For detailed inform ation on the paper th at can be loaded, see the specif ications in the Safety Guide and " PAPER TRAY SETTINGS &[...]

45 4 Place the paper in the center of the paper table. Load the paper w ith the print side fa ce up. When a certain amount of paper is placed o n the pape r table, the paper table will automatically descend slightly and then stop. Continue loading paper in this way. The paper stack must not be higher than the indicator line. A maximum of 3000 sheet[...]

46 Changing the paper size To change the paper s ize of the lar ge capacity tray (MX-LCX 3N), follow the proc edure below. This procedure on ly explains how to change the pape r size. For the proced ures for open ing/closing the tr ay and loading paper, see " Loading paper " ( page 44). 1 Loosen the paper guide screw. 2 Slide the plate of[...]

47 6 Change the right paper guide to the paper size to be used. (1) While holding up the paper guide lock, slide the paper guide to the paper size to be used. (2) Release the paper guide lock . (3) Move the paper guide sli ghtly to the right and left so that it locks into place. You will hear a "click" when the paper guide locks. 7 Set th[...]

48 LOADING PAPER IN THE BYPASS TRAY When the bypass tra y is installed, pl ain paper, tab pa per, tran sparency film, an d other special media can be printed on . Up to 100 sheets can be loaded in the MX-MFX1, or up to 500 sheets in the MX-MF X2, to enable cont inuous printing like with the other tra ys. For detailed inform ation on the paper th at[...]

49 Loading paper in the bypass tray (MX-MFX2) 1 If you are changing the paper in the bypass tray, press the operation button and remove the previously used paper. After the button is pressed, the paper table will descend. While the paper tray descends, the operation butt on indicator will blink. After the paper tray finishes descending, the indicat[...]

50 Bypass tray paper settings After loading paper in the bypass tray, configur e settings for the loaded pap er. 1 Touch the [Paper Select] key. 2 Touch the paper type key of the bypass tray. (A) Shows the size of p aper loaded in the bypass tray. (B) Shows the currently selected paper type. 3 Select the type of paper used in the bypass tray. Selec[...]

51 4 Example: recycled paper has been selected Set the paper size. [Auto-Inch] key When the paper inserted in the by pass tray is a standard inch size (8-1/2" x 11", etc.), the paper size will be detected automatically and the appropri ate paper size set. [Auto-AB] key When the paper inse rted in the bypas s tray is a standard AB size (A4[...]

52 IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain pa per other than SHARP stand ard pap er or special media other than SHARP-recomme nded transparency film, or when pr inting on the r everse side of previously used pape r, the pape r must be loaded o ne sheet at a time. Loading more than one sheet at a time will cause misfeeds. ?[...]

53 This chapte r explains ho w to place o riginals in th e automat ic document feeder and on the doc ument glass . PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in th e automati c document fe eder. Allowed o riginal siz es When a non-standa rd size original is placed in copy mod[...]

54 2 Adjust the original gu ides to the size of the originals. 3 Place the original. Make sure the edges of the originals are even. Insert the originals face up all th e way into the document feeder tray. Insert a number of origin als th at does not exceed the indicator line on the document feeder tray. Up to 250 sheets can be inserted. When placin[...]

55 PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains h ow to plac e the origin al on the d ocument gla ss. Allowed o riginal siz es When a non-standar d size original is placed in co py mode, see "SPECIFYING THE ORIGINAL SI ZE " in the Copier Guide. When a non-standar d size original is placed fo r fax or scanner transmissi[...]

56 Placing a thick book When scanning a thick book or oth er thick original, follow the ste ps below to press the book down. (1) Push up the far side of the automatic document feeder. The hinges supporting the automatic document feeder will release and the rear side of the automatic docume nt feeder will rise. (2) Slowly close the auto matic docume[...]

57 This chapter introduces the pe ripheral devices that ca n be used with the m achine, ex plains the names of the output devices such as the finisher an d saddle stitch fin isher, and explains manual finishin g, which can be used when an inserter is installed. PERIPHERAL DEVICES Peripheral devices can be insta lled on the machine to increase it s [...]

58 Punch modul e MX-PNX3B Punches holes in co pies and other output. Requires the finisher (MX-FNX5). MX-PNX4B Punches holes in co pies and other output. Requires the finisher (MX-FNX6) or a saddle stitch finisher. Inserter MX-CFX 2 Paper loaded in the inserter can be inserted into output as covers and inserts. Manual stapling and ho le punching is[...]

59 NAMES AND FUNCTIONS OF THE PARTS OF THE PERIPHERAL DEVICE This section explains the names and fu nctions of the part s of the following peripheral devices: FINISHER (page 59) SADDLE UNIT (page 60) FINISHER (FOR THE MX-M850) / SADDLE STITCH FIN ISHER (page 60) FOLDING U NIT (pag e 61) INSERTER (page 62) FINISHER The finisher is equip ped with the[...]

60 SADDLE UNIT The saddle unit is equipped with the saddle stitch functio n, which automatically staples and folds each set of output at the centerline. Part names (1) Left front cover Open this cover to remove a paper misfe ed. (2) Saddle stitch tray Stapled and folded output is delivered to this tray. (3) Cover Open this cover to remove a paper m[...]

61 FOLDING UNIT When the paper foldin g unit is installed, outpu t can be folded to reduce the pa per size by a half. (1) Cover (upper) Open this cover to remove a pap er misfeed. To open the cover, first pull it forward and then up. (2) Cover (lower) Open this cover to remove a paper misfe ed. The cover (upper) must be opened before this cover can[...]

62 INSERTER The inserter can be used to insert blank or pre- printed paper in pr inted output as inserts or cove rs without printing on the inserts/covers. In addition, the paper loaded in the inser ter can be directly f ed t o peripheral devices su ch as the finisher or saddle un it for stapling or pu nching. ☞ MANUAL FINISHING MODE (page 65) Fo[...]

63 Loading paper Follow the steps below to lo ad paper in the inser ter. 1 Adjust the guide to the size of the paper you are loading. Squeeze the guide lock lever to adjust the guide. Whe n you have finished moving the gui de, release the lever. When loading paper larger than 8-1/2" x 11"R or A4, be sure to pull the tray extension all the[...]

64 Paper loading orientation When loading paper in the inserter, the fron t side of the paper should fa ce up When inserting covers or inserts in a copy job, load t he paper in the same orientat ion as the originals. Loading tab paper When loading tab paper in the inserter, the fr ont side of the tab pape r should face up. The top side is inserte d[...]

65 MANUAL FINISHING MODE When the inserter is installed , finishing operations su ch as stapling or punch ing can be performed without performing a copy or prin t operation . Touch the [MANUAL FINISHI NG] key to change mo des. The followi ng screen will appe ar. For informatio n on manual finishing functio ns, see the following pages. (1) Inserter [...]

66 USING MANUAL FINISHING The procedure fo r using manual finishing is exp lained be low. Befor e beginning the procedu re, configure th e paper settings in the system setti ngs for the paper you will load in the inserter. ☞ PAPER TRAY SETTINGS (page 77) 1 Touch the [MANUAL FINISHING] key. The base screen for manual finishing will appe ar. 2 Load[...]

67 STAPLE FUNCTION / SADDLE STITCH FUNCTION When a finish er or saddle stitch finisher is installed, t he loaded pa per can be stapled into a sheaf. (Sta ple function ) When a saddle unit or sa ddle stitch fin isher is installed, the paper can be stapled in two places on the centerline a nd folded to make a pam phlet. (Sadd le stitch function) For [...]

68 Stapling positions and stapling results Saddle stitch function To select saddle stitch, to uch the [Saddle Stitch] ke y in the manual finishing screen. Stapling po sitions Stapling result Vertically -oriented pap er Horizontally-oriented paper 1 staple at top left corner 1 staple at bottom left corner 2 staples at left edge Slant staple Slant st[...]

69 PUNCH FUNCTION If an optional punch mo dule is installed, holes can be punched in output. The [2 Hole Punch] key ca n be touched in the manu al finishing screen to select ing two-hole pun ching. The [3 Hole Punch] key can be touched to select three-hol e punching. When the fin isher is installed, 5-1 /2" x 8-1/2" to 11" x 17"[...]

70 PAPER FOLDING FUNCTION When the paper foldin g unit is installed, outpu t can be folded to reduce the pa per size by a half. Paper sizes that ca n be folded using the pa per folding functio n are 8-1/2" x 11"R, 8- 1/2" x 14", 11" x 17", A4R, B4, and A3. For detailed inform ation on the sizes and t ypes of paper that[...]

71 The system settings ar e used to configure a variety of param eters to su it the aims and needs of your workplace. The system settings are also used to displa y or print out the current sett ings and status of the machine. Th e system settings allow you to make the mach ine easier to use. The system settings co nsist of settings that are used by[...]

72 SYSTEM SETTINGS LIST When the system settings ar e accessed with general righ ts, the following items ap pear. ■ Total Count ■ Default Settings ■ List Print (User) Depending on the machine specificati ons and peripheral devices installed, it ma y not be possible to use some settings. Item Factory default setting Page ■ TOTAL COUNT 74 ●[...]

73 ■ Paper Tray Settings *1 When large capacity trays / large capacity tra y are installed *2 When large capacity trays are installed *3 When an inserter is installed. ■ USB-Device Check ■ User Control * When user authentication is enabled and the logged-in user doe s not have the authority to con figure the system settings (administrator) (e[...]

74 TOTAL COUNT This function shows the page count in each mode . Touch the [Total Count ] key to use the function. JOB COUNT This displays or prints out the counts of all jobs. DEVICE COUNT This is used to display or print the coun ts of the peripher al devices installed on the machine. • 11" x 17" (A3) size paper is counted as two shee[...]

75 DEFAULT SETTINGS The default settings for operation of the mach ine can be configured. Touch the [Defa ult Settings] key and s elect the settings. CLOCK ADJUST Use this to set the date and time in t he machine's built-in clock. Clock Adjust Set the time. Daylight Saving Time Setting Enable daylight saving time. Date Format The format used t[...]

76 KEYBOARD SELECT The layout of the keyboard th at appears in text entry scree ns can be changed. The following selections are availa ble. LIST PRINT (USER) Lists showing the setti ngs and information stored in the machine ca n be printed. Touch the [List Print (User)] ke y and select the settings. English (US) English (UK) French German List nam [...]

77 PAPER TRAY SETTINGS Paper tray and paper ty pe settings are explained in this se ction. Touch the [Paper Tray Settin gs] key to configure th e settings. TRAY SETTINGS These settings specif y the paper type, pap er size, and functions allowed for each pa per tray. When the [Tray Settings] key is touched, a list appears showing the tra ys and the [...]

78 Tray Settings Paper Tr ay Paper Type Size Tray 1 Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, User Type 8-1/2" x 11", A4 Tray 2 8-1/2" x 11", A4 Tray 3 In addition to the paper types of trays 1 and 2, Heavy Paper 1 to 3* 1 Auto-Inch (12" x 18", 11" x 17 ", 8-1/2" x 14"* 2 , 8-1/[...]

79 Tray 6 (When large capa city trays are installed) MX-LCX4 In addition to the paper types of trays 1 and 2, Heavy Paper 1 to 3* 1 , Thin paper, Labels* 4 , Transparen cy* 4 , Tab paper* 4 8-1/2" x 11", 5-1/2" x 8-1/2"R, A4, B5, A5R, 9" x 12" (A4W) (Use the paper selector knob on the tray to change the paper size.) ?[...]

80 *1 Heavy Paper 1: 28+ lbs. to 32 lbs. (106 g /m 2 to 128 g /m 2 ) heavy paper Heavy Paper 2: 32+ lbs. , -65 lbs. cover (129 g /m 2 to 176 g /m 2 ) heavy paper Heavy Paper 3: 48 lbs., 110 lbs. index (177 g /m 2 to 205 g /m 2 ) heavy paper Heavy Paper 4: 140 lbs. index, -100 lbs. cover (206 g /m 2 to 300 g /m 2 ) heavy paper *2 When "Auto-AB&[...]

81 PAPER TYPE REGISTRATION Store a paper t ype when the desir ed paper type d oes not appear as a selection or whe n you wish to create a new set of paper proper ties. Up to 10 paper types ca n be stored. AUTO TRAY SWITCHING When a tray runs out of paper during prin ting, this deter mines whether or not another tra y with the same size and type of [...]

82 USER CONTROL This section explains settings for user control. To uch the [User Control] key to configure the setti ngs. MODIFY USER INFORMATION The information of the currently logg ed in user can be edited. Settings • User Control settings can only be configured when "User Authent ication Se tting" in the system settings (administra[...]

83 This chapte r provides s olutions to p o ssible printing problems. See the following table of co ntents to locate the appropriate page for your questio n or problem. 6 TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERA TION • Specified m achine functio ns cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

84 PROBLEMS RELATED TO MACHINE OPERATION • System settings Descriptions of system settings similar to th e following exam ple appear in this chapter. Example: ➞ System Settings (Administrator) > "Copy Settings" > "Other Setting s" > "Rotation Co py Setting" > This is an a bbreviated descriptio n of the [...]

85 The operation panel cannot be used. Does a message a ppear indicating that Auto Login failed? Auto Login failed due to a problem on the network. Contact your administrato r. If you are the administrator, touch the [Admin Password ] key, log in as an administ rator, and temp orarily change the auto login settings in the system settings (administr[...]

86 The original si ze is not automatically selected or the wrong size is selected. Is the original curled or folded ? The correct original size cannot be dete cted if the original is curled or folded . Straighten the original. Did you place an original smaller than 5-1/2" x 8-1/2" (A5) size? Original sizes smaller than 5-1/2" x 8-1/2[...]

87 PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem Point to check Solution The original misfeeds (automatic document feeder). Is too much paper loaded in document feeder tray? Make sure that the stack of paper in the tray is not higher than the indicator line. ☞ PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER (page 53) Is the original a l[...]

88 The paper misfeeds. Is 5-1/2" x 8-1/2" (A5) size paper loaded? Load 5-1/2" x 8-1/2" (A5) si ze paper in tray 4 (the second tray) or in the bypass tray. For the paper trays in which A5 size paper can be loaded, see " PAPER TRAY SETTINGS " (page 77). * When loading 5-1/2 " x 8-1/2" (A5) size paper, place the[...]

89 PROBLEMS RELATED TO QU ALITY / PRINT RESULTS Problem Point to check Solution Lines appear in the scanned image. Are the scanning a reas of the document glass or automatic document feeder dirty? Clean the scanning areas of the document glass or automati c document feeder. ☞ "CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER" i[...]

90 PROBLEMS RELATED TO PERIPHERAL DEVICES Part of the imag e is cut off. Has the correct paper size been set? If you are using a special size, be sure to specify the paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting. ☞ PAPER TRAY SETTINGS (page 77) Was the original placed in the correct positio[...]

91 Stapling does not take place (including saddle stitch). Does a message appea r instructing you to check the staple unit? Remove jammed staples. ☞ "3. REMOVING MISFEEDS" in the Mai ntenance Guide Does a message appea r instructing you to add staples? Replace the staple cartrid ge. Do not forget to re place the staple case. ☞ "2[...]

92 Punching does not take place. Does a message appea r instructing you to check the punch modu le? Dispose of punch scraps. ☞ "DISCARDING PUNCH WASTE" in the Maintenance Guide Is a different size of paper mixed in? Punching is not possible when different widths of paper are mixed together. To perform mixed size punching, use paper of t[...]

93 OTHER PROBLEMS Problem Point to check Solution The touch panel screen is difficult to view. Is the display contrast properly adjusted? Touch the brightness adjustment key ( ) on the system bar in the touch pane l to adjust the brightness. ☞ SYSTEM BAR (page 15) You were logged out without having performed logout yourself. Did Auto Clear activa[...]

94 This chapter exp lains the text entr y screen. FUNCTIONS OF THE MAIN KEYS 7 ENTERING TEXT Key Description This changes the text entry screen from the lower ca se screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touche d again so that it is no l onger highligh ted. The [Caps] key is convenient[...]

95 ENTERING TEXT FROM AN EXTERNAL KEYBOARD An external keyboar d can only be used as a altern ative for the text en try screen that appea rs in the machine's t ouch panel. The layout of the keys in the text ent ry screen in the touch panel dif fers slightly from the layout of the keys on th e external ke yboard. Use a SHARP-recommended exte rn[...]

MX1100-US-USR-Z2 User's Guide MX-M850 MX-M950 MX-M1100 MODEL: SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9[...]

Copier Guide MX-M850 MX-M950 MX-M1100 MODEL:[...]

2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 1 BEFORE USING TH E MACHINE AS A COPIER BASE SCREEN OF CO PY MODE . . . . . . . . . . . . . . . . 6 COPYING SEQUEN CE . . . . . . . . . . . . . . . . . . . . . . . . 9 ORIGINALS . . . . . . . . . . . . . . . . . . . [...]

3 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 • GENERAL PROCEDURE FOR USING STAMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 • ADDING THE DATE TO CO PIES (Date) . . . . . . . 87 • STAMPING COPIE S (Stamp) . . . . . . . . . . . . . . . 89 • PRINTING PAGE[...]

4 ABOUT THIS MANUAL Please note • Considerable care has be en taken in preparing this manual. If yo u have any comments or concerns about the manual, please contact your dealer or ne arest SHARP Service Departme nt. • This product has undergon e strict quality c ontrol and inspecti on procedures. In the un likely event that a defect or other pr[...]

5 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format o n the machine' s hard d rive are provided with the machine. When using the machine, read the approp riate manual for the feature you are using . Printed manuals Operation manuals in PDF format The manuals in PDF form at provide detailed e xplanations of the[...]

6 This section prov ides information th at you should know bef ore using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch p anel to open the base scree n of copy mode. The base screen shows messages and keys necessary for copying, and se ttings that have been selected. (1) Mode Select keys Touch this key to change[...]

7 (8) Paper select display This shows the size o f paper loaded in each tray. For the bypass tray, the pap er type a ppears above the paper size. The selected tray i s highlighted. The approximate amount o f paper in each tray is indicated by . Trays 1 to 7 can be touched to open the same screen as when the [Paper Select] key is touched. ☞ PAPER [...]

8 Customizing displayed keys Special mode keys and ot her keys can be displayed in the base screen. By assi gning frequen tly used func tions to thes e keys, you can a ccess the functions with a single touch. To chan ge the function th at is assi gned to a key, us e "Customize Key Setting" in th e Web page s. When "Erase", "[...]

9 COPYING SEQUENCE This section explains the basic proced ure for copying. Select set tings in the order shown b elow to ensure that the copy operation ta kes place smoot hly. For detailed proce dures for selecting th e settings, see the exp lanation of each setting in this manual. Place the original. Place the original in the document fee der tray[...]

10 Output settings Select copy output settings. The main settings are as follow s: •S o r t m o d e ☞ SORT MODE (page 35) • Group mode ☞ GROUP MODE (page 35) • Offset mode ☞ OFFSET FUNCTION (page 35) • Staple sort mode ☞ STAPLE SORT FUNCTION / SADDLE STITCH FUNCTION (pa ge 36) • Saddle stitch function ☞ STAPLE SORT FUNCTION / SA[...]

11 Start copying. Start scanning the original (s) and making copies. • When one or more special modes are sel ected, the key ap pears in the ba se screen. T ouch the key to display a list of the selected special modes. This lets you check what special modes are selected and th e settings of each mode. ☞ Checking what special modes are selected [...]

12 ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Orig inal] key, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen. Example of base screen The original size is displayed. Standard [...]

13 Standard original placement orientations Place originals in the docume nt feeder tray or on t he document glass so that the top and bott om of the original are oriented as shown in the illustration. If th e original is not oriented correctly and a function such as stapling is selected, the staple po sitions may no t be correct. For more inf orma[...]

14 PAPER TRAYS The machine is set t o automatically select a tray conta ining plain or recycled paper of the same size as the or iginal (automatic pa per selection) . Selecting the paper tray manually If the correct p aper size is not selected or you wish to chan ge the pa per size, you can select the paper tray manu ally. If the selected tray runs[...]

15 This chapte r explains the basic pr ocedures f or making copi es, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how t o make copies (1-sided co pies of 1-sid ed originals) using the auto matic document feede r. 2 BASIC PROCEDURE FOR MAKING COP[...]

16 3 Set the number of copies (number of sets) with the numeric keys. • Up to 9999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of cop ies is set... Press the [CLEAR] key ( ) and then enter the corre ct number. 4 Press the [START] key ( ). To cancel scanning[...]

17 MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or othe r thick original that cannot be scanned with the automatic do cument feeder, ope n the automatic documen t feeder and place the origin al on the document glass. This section explains ho w to make a copy (1-sided copy of a 1-sided origina l) using the document glass. 1 Open t[...]

18 3 Set the number of copies (number of sets) with the numeric keys. • Up to 9999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of cop ies is set... Press the [CLEAR] key ( ) and then enter the corre ct number. 4 Press the [START] key ( ). Normally copying w[...]

19 AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Automatic 2-sided co pying of 1-sided originals Automatic 2 -sided copy ing of 2-si ded originals 1-sided copying of 2-sided original s 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into[...]

20 Using the [Binding Change] key 4 Check the paper to be used. Make sure that the desired paper (tray) is selected. To change the paper (tray), t ouch the [Pa per Select] key. ☞ PAPER TRAYS (page 14) Depending on the size of the placed orig inal, there may be case s where the same size of paper as the original is n ot selected automatically. In [...]

21 AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Automatic 2 -sided copy ing of 1-si ded originals 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder. • Align the corner of the original with th e tip of the arrow mark on the document glass scale. • P[...]

22 3 Select the 2-sided copy mode. (1) Touch the [1-Sided to 2-Sided] key. (2) Touch the [OK] key. The [2-Sided to 2-Sided] key and [2-Sided to 1-Sid ed] key cannot be used when copying from the document glass. 4 Check the paper to be used. Make sure that the desired paper (tray) is selected. To change the paper (tray), t ouch the [Pa per Select] k[...]

23 7 Remove the original and place the next original, and then press the [START] key () . Repeat this step until all original s have been scanned. For the second original and following origina ls, use the sa me [START] key ( ) as you did for the fi rst original. 8 Touch the [R ead-End] key. To cancel scanning of th e original and copying. .. Press [...]

24 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original ima ge type can be selected t o obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustm ent operates by default to automatically adjust th e exposure level and original type as appropriate for th e original being copied. ("[...]

25 Changing the resolution The resolution for scanning the original can be set separately for the automatic document feeder and the document glass. How to select the resolution For normal te xt originals, 600X300 dpi produces an i mage that is sufficiently l egible. To bring o ut the detail in a p hoto or illustration image, or to clarify fine text[...]

26 REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic r atio selection function (A uto Image) , which auto matically selec ts the ratio to match the paper size. When the paper tray is ma nually changed, the [ Auto Image] key appears in th e base screen of copy mode. Touch t he [Auto Image] key t o [...]

27 MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the ba se screen of copy mode to select one of f our preset enlargement ratios or four preset reduct ion ratios (maximum 400 %, minimum 25%). In addition, t he zoom keys can be used to select any ratio from 25% to 400% in incre ments of 1%. 1 Set the ratio. Touch a p[...]

28 2 Touch the [OK] key. After touching the [OK] key, ma ke sure that a paper size suitable for the ra tio is selected. When the automatic docu ment feeder is used, the vertical and horiz ontal ratio selection ranges are both 25% to 200%. To return the ratio to 100%... To return the ra tio setting to 100 %, touch the [Copy Ratio] key to displa y th[...]

29 ENLARGING/REDUCING TH E LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizont al and vertical copy ratios to be ch anged separately. Both the horizont al and vertical ratios can be set fr om 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the ba se screen of copy mode and then follow the steps below. When 5[...]

30 ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-st andard size or is not detected correctly, manually specify t he original size. Touch the [Original] key in the base screen of copy mode and t hen follow the steps below. Specifying an inch original size Touch the appropria te original size key and then the [OK] key. S[...]

31 STORING FREQUENTLY USED ORIGINAL SIZES You can save special original size s that you frequent ly use. This section expl ains how to store, retr ieve, change, and delete special original sizes. Storing original si zes (editing/clearing) Up to 12 special original sizes can be stored. Touch the [Original] key in the base screen of copy mode and t h[...]

32 2 Store the original size. (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a cus tom original size. Touch a key that does not show a size ( ). If you wish to edit or cl ear a previously stored key... Touch the key that you want to edit or cle ar. The following screen will appear. • To edit the key, touch the [Modify ] key and go [...]

33 Retrieving a stored original size To retrieve a st ored original size , touch the [Origin al] key in the b ase screen of copy mode and perform the st eps below. 1 Touch the [Custom Size] key. 2 Retrieve the desired st ored original size. (1) Touch the [Recall] tab. (2) Touch the key of the original size that you wish to retrieve. (3) Touch the [[...]

34 OUTPUT The [Output] key can be tou ched in the base screen of copy mode to select sort, group, offset and ot her finishing functions, as well as the output t ray. All settings are explai ned below, and it is assumed that a finisher, pu nch module, saddle unit, and paper fo lding unit are installed. (1) [Top Tray] key ([O utput Tray] key*) When a[...]

35 SORT MODE This is used to sort (colla te) output in to sets. Example: Sorting the output into 5 se ts GROUP MODE This function group s copies by page. Example: Groups of 5 copies of each page OFFSET FUNCTION This function offsets e ach set of copies from the previous se t in the output tray, making it easy to separ ate sets of copies. • The so[...]

36 STAPLE SORT FUNCTION / SADDLE STITCH FUNCTION The staple sort func tion sorts outpu t into sets, staples each set, an d delivers the sets to the tra y. The saddle stitch functi on staples each set in 2 places at the centerline and folds th e stapled set. Paper that can be used fo r the saddle stitch functi on is 8-1/2" x 11"R to 12&quo[...]

37 Stapling positions and stapling results Saddle stitch function To select sadd le stitch, tou ch the [Saddle St itch] key in th e output sc reen. If "Aut omatic Saddle S titch" is enab led in the system settings (administrator ), the saddle stitch settin gs screen in the special mo des will automatically appear. For information on saddl[...]

38 PUNCH FUNCTION If an optional punch mo dule is installed, holes can be punched in output. The [2 Hole Punch] key can be touc hed in the output screen to select ing two-hole punching . The [3 Hole Punch] key can be touched to se lect three-hole punching . When the finisher is installed, 5-1/2" x 8-1/2" to 11" x 17" (16 lbs. to[...]

39 PAPER FOLDING FUNCTION When the paper foldin g unit is installed, outpu t can be folded to reduce the pa per size by a half. Paper sizes that ca n be folded using the pa per folding functio n are 8-1/2" x 11"R, 8- 1/2" x 14", 11" x 17", A4R, B4, and A3. For detailed inf ormation on the sizes and type s of paper that[...]

40 MAKING COPIES USING THE BYPASS TRAY In addition to p lain paper, transpare ncy film, and tab paper can be loa ded in the bypass tray. For detailed inform ation on paper that can be loaded in the bypass tray, see the Saf ety Guide. For precautio ns when loading paper in the bypass tr ay, see "LOADING PAPER IN THE BYPASS TRAY" in the Use[...]

41 4 Check the paper type setting for the bypass tray. If you need to change the setting, touch the paper type key. If you do not need to change the paper size and type that appear under "Bypass Tray", go to step 7. 5 Select the type of paper used in the bypass tray. Select the paper type that you will use. The paper types that can be se [...]

42 7 Select the bypass tray. (1) Touch the paper size key of the bypass tray. (2) Touch the [OK] key. 8 Press the [START] key ( ). Scanning begins. • If the origi nals were p laced in the docu ment feeder tray, the originals are copied. • If you placed the originals on the document glass, scan each page one page at a time. When using sort mode,[...]

43 This chapte r explains M argin Shift, Eras e, Dual Page Copy, and ot her special m odes. SPECIAL MODES When the [Special Mode s] key is pressed in th e base screen, the special mode s menu screen appears. The special modes men u consists of two screen s. Touch th e keys to move between the sc reens. After selecting special mode settings, to uch [...]

44 [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will ap pear in the special mode scree ns. The keys are used as follows: (A) Enter the selected special mode settings an d return to the base scr een of copy mode. (B) Enter the selected special mode settings and re turn to the special mode s menu screen. Touch this key w[...]

45 ADDING MARGINS (Margin Shift) This function is used to shift the copy im age right, left or down t o adjust the margin. This is convenient when you wish to bind the copies with a str ing or in a binder. Shifting the image to the righ t so the copies can be bound at the left edge with a string Margin shift positions 1 1 Not using margin shif t Us[...]

46 4 Press the [START] key ( ). Copying will begin. If you are using the document glass to copy multiple original pa ges, copying will take place as you scan each original. If you have selected sort mod e, change originals and press the [S TART] key ( ) . Repeat until all pages have been scanned and then touch the [Read-End] ke y. To cancel scannin[...]

47 ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the ed ges of copies that occur when copying thick originals or books. When a thick book is copied Erase modes Shadows appear here Not using the e rase function Using the erase function Shadows appear on the copy. Shadows do not appear on the copy. 1 Place the [...]

48 3 Select the erase settings. (1) Touch the desired erase mod e. Select one of the four positions. Touch the [Side Erase] key to open the fo llowing screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark appears. When performing 1 -sided to 2-sided copying or 2-sided to 2-sided copyin g, set the erase ed ge o[...]

49 COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy funct ion produces sepa rate copies of tw o document page s that are place d side by side on the document glass. This funct ion is useful when making copi es of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document [...]

50 3 Select Dual Page Copy. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 43) (2) Touch the [Dual Page Copy] key so that it is highlighted. (3) Touch the [OK] key. You will return to the base screen of copy mode. 4 Press the [START] key ( ) . Copying will begin. If you have selected sort mode, change originals and press the [START] key[...]

51 MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copie s 2 original pages onto the fr ont side an d 2 origin al pages onto the reverse side of each sheet of paper so that the copie s can be folded at the center line to form a pamphlet. This function is convenie nt for arra nging copie s into an at tractive bo oklet or pa mphlet. Pa[...]

52 3 Select pamphlet copy settings. (1) If the original is 1-sided, touch the [1-Sided] key. If the original is 2-sided, touch the [2-Sided] key. (2) Select the binding edge ([Le ft Binding] or [Right Binding]). (3) To insert a cover, touch the [Cover Setting] key. If you do not want to add a cover, go to step 5. 4 Select cover settings. (1) If the[...]

53 5 Touch the [OK] key. You will return to the base screen of copy mode. 6 Press the [START] key ( ). Copying will begin. If you are using the document glass, chan ge originals and press the [START] key ( ). Rep eat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning of th e original and copying. .. Press the [S[...]

54 COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large numbe r of originals, this functio n allows you to divide the originals into sets and feed each set through th e automatic document feeder one set at a time. Use this function when you wish to copy all of the orig inals as a single job but the numb er of originals [...]

55 3 Press the [START] key ( ) to sca n the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( ). 4 Insert the next set of originals and press the [ START] key ( ). Repeat this step until all original s have been scanned. To cancel scanning... Press the [STOP] key ( ). All scanned data will be cleared. 5 Touch the[...]

56 USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the same networ k can be used to run a large copy job in parallel. Each machine prints ha lf of the copies, redu cing the time requ ired to complete the job. Master machine an d slave machine In the following explanat ion, the master machine is t he machi[...]

57 3 Set the number of copies (number of sets) with the numeric keys. Up to 9999 copies (sets) can be set. When the [START] key ( ) is pressed, the copies will automatically be divided between the master and slave machi nes. If an odd number of copi es is set, the master ma chine will print the extra set. If an incorrect number of cop ies is set...[...]

58 In this situation ... A punch module is installed on the master mac hine but not on the slave machi ne. • Copying without punching: tandem copy is possible. • Copying with punchin g: tandem copy is not possible. In this way, if tandem copying is execut ed using a function that the slave mach ine does not have, a message will app ear. To have[...]

59 USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in position s corresponding to front and back covers of a copy job when the automatic docu ment feeder is used. A dif ferent type of pape r can also be automatically added as an inse rt at specified pages. Example of adding covers Example of adding[...]

60 INSERTING COVERS IN COPIES (Cover Settings) A different t ype of paper can be inse rted at the p ositions corr esponding to the fron t and back co vers of a co py job. This is useful for arranging docume nts in an attractive format and for using a different t ype of paper as a cover on an estimate sh eet or similar do cument. Covers can be used [...]

61 4 Select cover settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. If the [No] key is touched, o nly cover insertion will be performed. In this case, go to step (3). (2) To copy on one side of the cov er, touch the [1-Sided] key. To copy on both sides of the cover, touch the [2-Sided] key. (3) [...]

62 6 Touch the [OK] key. You will return to the base screen of copy mode. You can touch the [Inse rtion Type A] key or the [Insertion Type B] key to select insert settings. ☞ INSERTING INSERT SHEETS IN COPIES (Insert Settings) (page 63) To check your settings, t ouch the [Page La yout] key. ☞ CHANGING COVER/INSERT SETTINGS (Page Layout) (page 6[...]

63 INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have diff erent paper auto matically inserted as inserts at spec ified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separa tely for each. Covers can be used in combination with inserts. Example: Insert A after page 3 and insert[...]

64 4 Select insert settings. (1) Select insert paper settings. (A) The curren tly selected paper tray for the insert is displayed. (B) The size an d type of paper in the currently selected tray is displayed. To change the paper tray for the inserts, touch the "Pape r Tray" key. When the "Paper Tray" key is touched, a tray select[...]

65 6 Touch the [Insertion Settings] key. 7 Specify the pages where inserts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insertion Type B] key. Specify the page whe re the highligh ted insert will be inserted. (A) This show s the tray select ed for i nsert type A and the paper size and type. (B) This show s the tray select [...]

66 8 Touch the [OK] key. You will return to the base screen of copy mode. To select cover settings, touch the [Front Cover] key or the [Back Cover] key. ☞ INSERTING COVERS IN COPIES (Cover Settings) (page 60) To check your settings, t ouch the [Page La yout] key. ☞ CHANGING COVER/INSERT SETTINGS (Page Layout) (page 67) 9 Press the [START] key ([...]

67 CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings and ins ert settings can be combined. This section explains how to check comple ted cover and insert inse rtion page settings, an d change or delete insertion pages. Changing insert A from page 4 to page 5 1 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the [Co[...]

68 3 Example: Touch in sert A at page 4 Touch the key of the page that you wish to delete or change. If you do not need to change the setting, touch the [OK] key and go to step 6. • Each key shows a print image icon and the inserti on page. • If there are multiple screens, touch the keys to move through the screens. To edit a cover, touch the [[...]

69 5 Change the settings for insert type A/B. The settings are changed in the same way as they are initially configured. See step 7 of " INSERTING INSERT SHEETS IN COPIES (Insert Settings) " (page 63) to change the insert settings. After changing the settin gs, touc h the [OK] key and return to step 3. 6 Touch the [OK] key. You will retur[...]

70 ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency f ilm, the sheets may stick together due to static electricity. The tr ansparency inserts function ca n be used to autom atically insert a shee t of paper betw een each sheet of transpar ency film, makin g the sheets easy to handle. It is also po[...]

71 4 Select insert settings. (1) Select whether or not the insert paper wi ll be copied on ([Yes] or [No]). (2) Touch the [OK] key. You will return to the base screen of copy mode. Explanation of (A) When transparency inserts is selected, paper suitable for the inserts is automatically selected. The automatically selected paper tray, paper size, an[...]

72 COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two orig inal pages onto one sh eet, or 4in1 to copy fo ur original pages on to one shee t. This func tion is conven ient when y ou wish to present multiple page s in a compact format,[...]

73 3 Select the number of originals to be copied onto one sheet of paper, the layout, and the border. (1) Touch the [2in1] key or the [4in1] ke y. If needed, the images will be rota ted. (2) Select the layout. Select the order in wh ich the originals will be arranged on the copy. The arrows in the above diagram indicate how the images are arranged.[...]

74 COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open boo k or other bound document . Copies made w ith this functio n can be f o lded at the center to creat e a booklet. This function is convenie nt for arra nging copie s into an at tractive bo oklet or pa mphlet. 1 Select the special modes. (1) [...]

75 2 Select book copy settings. (1) Select the binding position ([Left Binding] or [Right Binding]). (2) To insert a cover, touch the [Cover Setting] key. If a cover will not be added, go to step 4. Cover settings cannot be selecte d if insertion of covers an d inserts is disabled in the sys tem settings (administrator). 3 Select cover settings. (1[...]

76 4 Touch the [OK] key. You will return to the base screen of copy mode. 5 Place the original face down on the document glass. Place the opened front cover and b ack cover face down. 6 Press the [START] key ( ) to scan the first original. Scanning begins. Scan the remaining ori ginal pages in the fol lowing order: Opened inside of front cover and [...]

77 8 Touch the [R ead-End] key. Copying will beg in. To cancel scanning and copyin g... Press the [STOP] key ( ). • Four original pages will be copied onto eac h sheet of paper. Blank pages wi ll be auto matically ad ded at the end if the total number of original page s is not a multiple of four. • If a saddle unit/saddle sti tch finisher is in[...]

78 COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab pap er . Prepare appropriat e originals for the ta b captions. Tab copy is possible from both tray 4 an d the bypass tray . The following explanation uses the bypa ss tray (MX-MFX1 ) as an example. RELATION BETWEEN THE ORIGINALS AND THE TAB PAPER Tab copying w[...]

79 Tab copying with a right binding Original s Placing the originals Loa ding tab paper • Document feeder tray Insert the originals so that the side with no tab text enters first. Load the tab paper so that the tab on th e first sheet is toward you. • D ocument glass Place so that the side with the tab text is on the left. 1 Place the original.[...]

80 4 Load the tab paper. • When using the bypass tray, place the paper with the print side up. Place the paper so that the sides with the tabs enter the machine last. After loading the tab paper, configure the bypass tray settings as explained in " MAKING COPIES USING THE BYPASS TRAY " (page 40). • If tab paper i s loaded in a tray ot[...]

81 COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this fu nction allows yo u to copy the fron t and reverse sides t ogether onto a sing le sheet of paper . This function is convenie nt for makin g copies for id entification p urposes and helps save paper. 1 Select the paper to be used for card shot. Select the p[...]

82 4 Select card shot settings. (1) Enter the original size . With the [X] key highlighted, enter the X (horizontal ) dimension of the original with the keys. Touch the [Y] key and ente r the Y (vertical) dimens ion of the original with the keys. (A) To enlarge or redu ce the images to fit the paper based on the entered original size, touch the [Fi[...]

83 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to pr int the date, a stamp , the page numbe r, and text on copies . Six printing po sitions are availab le: top lef t, top center , top right, bottom left , bottom cent er, and bot tom right. The printing positions are separa ted into areas t hat are used for the dat e, page numb[...]

84 GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the s teps below. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the keys to switch through the screens. (3) Touch the [Stamp] key. ☞ S[...]

85 4 Select Stamp. For detailed information on e ach of the stamp items, see the following sections: Date: ADDING THE DATE TO COPIES (Date) (page 87) Stamp: STAMPING COPIES (Stamp) (page 89) Page numbering: PRINTING PAGE NUMBERS ON COPIES (Page Numbering) (page 91) Text: PRINTING TEXT ON COPIES (Text) (page 95) 5 When you have finish ed selecting s[...]

86 7 Press the [START] key ( ). Copying will begin. If you are using the document glass to copy multiple original pa ges, copying will take place as you scan each original. If you have selected sort mod e, change originals and press the [S TART] key ( ) . Repeat until all pages have been scanned and then touch the [Read-End] ke y. To cancel scannin[...]

87 ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of t he date, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. 1 Touch the [Date] key in the st amp selection screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING STAMP &[...]

88 4 Select the pages that the date will be printed on and touch the [OK] key. Select printing on the first page onl y, or printing on all pages. After touching the [ OK] key, continue from step 5 of " GENERA L PROCEDURE FOR USING STAMP " (page 84) to co mplete the copy procedure. To cancel the date print setting... Touch the [Cancel] key[...]

89 STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, size, density, and page s (first page on ly or all pages) can be selected for a st amp. Printing "CONFIDENTIAL" in the t op left corner of a copy The following 12 selection s are ava[...]

90 3 Touch the [Exposure] key and set the density. If you wish to darken the image, touch the key. If you wish to lighten the image, touch the key. When you have finished selecting the settings, touch the [OK] key. 4 Touch the [Larger Smaller] key to select the size of the stamp. 5 Select the pages that the date will be printed on and touch the [OK[...]

91 PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The positio n, format, and pag e number can be select ed for page numbe ring. Printing the page number at th e bottom center of the paper. 1 Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING S[...]

92 3 To configure page number settings, touch the [Page Number] key. If you do not n eed to configure page number settings, go to step 8. 4 Select page number settings. (1) Touch the [Manual] key. (2) Set the first number, the last number, and the "Printing Starts from Page" number. Touch each key and enter a numb er with the numeric keys[...]

93 6 Touch each item that you want counted in the page numbe rs so that a checkmark appears , and then touch the [OK] key. Items with a checkmark will be refl ected in the print image on the right side of the screen. (A): Front cover image (B): Insert image (C): Back cover image • When the checkboxes are selected , each inserted sheet of paper (f[...]

94 • When Page Numbering is selecte d, copying in group mode is not possib le. The mode automa tically changes to sort mode. • When the page number printi ng position is set to the right side or left side and pamphlet copy or book copy is used, th e print positi on is changed so that the page numbers always appe ar on the outer side of ea ch op[...]

95 PRINTING TEXT ON COPIES (Text) Entered te xt can be printed on cop ies. Up to 30 frequently us ed text strings can be stored. Example: Printing "April 2010 Plann ing Meeting" in the top left corner of the paper 1 Touch the [Text] key in the st amp selection screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING STAMP " (pa[...]

96 4 Select the pages to be printed on and touch the [OK] key. Select printing on the first page onl y, or printing on all pages. After touching the [ OK] key, continue from step 5 of " GENERA L PROCEDURE FOR USING STAMP " (page 84) to co mplete the copy procedure. Text settings can also be configured in the Web pages. Click [A pplicati o[...]

97 Storing, editing, a nd deleting text strings 1 Touch the [Text] key in the st amp selection screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING STAMP " (pag e 84). 2 Touch the [Store/Delete] key. 3 Store a text string, or edit/delete a stored text string. • To store a text string, touch a key with no text stored. A text entry s[...]

98 4 Touch the [Back] key. You will return to the scree n of step 2. To copy using a stored text stri ng, continue from step 2 of " PRINTING TEXT ON COPIES (Text) " (page 95). No.01 AAA AAA No.03 CCC CCC No.04 No.02 BBB BBB No.05 No.07 No.08 No.09 No.10 No.06 1 3 10 5 Store / Delete Sta m p Text 10 5 Store / Delete Sta m p Text B ack[...]

99 CHECKING THE STAMP LAYOUT (Layout) After stamp it ems have been selected, you can check the prin t layout, change th e print position, and de lete stamp items. 1 Touch the [Layout] key. The [Layout] key can only be touched when stamp items have be en selected. 2 If the layout is correct, touch the [OK] key. Touch the key of the stamp item that y[...]

100 4 Touch the key of the desired destination position. The touched position key is highlighted and the print position changes. The keys that show the print positions will a ppear as follows depending on the state of the settings. The above key is the top left ke y. The appearance of each key varies depending on the position of the key. If you wis[...]

101 [Image Edit] KEY When the [Image Edit] key is touche d in the 2nd special modes menu scr een, the image edit men u screen opens. Image edit menu screen (1) [Photo Repeat] key (page 102) (2) [Multi-Page Enlargement] key (page 104) (3) [Mirror Image] key (page 107) (4) [Full Bleed Copy] key (page 108) (5) [Centering] key (page 110) (6) [B/W Rever[...]

102 REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated ima ges of a pho to-size origin al (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 3-5/8" size (130 mm x 90 mm size , 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or[...]

103 2 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 101) 3 Select Photo Repeat settings. (1) Touch the key showing the origina l type and paper size combinat ion that you want to use. Touch t[...]

104 CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge a n image of an original an d print it as a composite image using multiple sheets of paper . 1 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Multi-Page[...]

105 2 Set the enlargement size and the original size. (1) Select the size system that you wish to use for multi-page enlargement. Touch the keys to displa y the screen that shows the desired grou p of sizes. • 1st screen: Inch system • 2nd screen: A system • 3 rd screen: B system (2) Select the enlargement size. (3) Select the size of the ori[...]

106 4 Touch the [OK] key. You will return to the special modes screen. To uch the [OK] key to return to the base screen of copy mode. 5 Press the [START] key ( ). Copying will begin. If you have selected sort mode, change originals and press the [START] key ( ). Repeat until all pa ges have been scanned and then touch the [Re ad-End] key. To cancel[...]

107 REVERSING THE IMAGE (Mirror Image) This featur e is used to make a cop y th at is a mirror image of the original. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the keys to switch through the screens. (3[...]

108 COPYING WITHOUT CUTTING OFF THE ORIGINAL (Full Bleed Copy) An entire original can be copie d at full size, witho ut cu tting off the edges, using pape r larger than the orig inal. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special[...]

109 5 Press the [START] key ( ). Copying will begin. If you have selected sort mode, change originals and press the [START] key ( ). Repeat until all pa ges have been scanned and then touch the [Re ad-End] key. To cancel scanning and copyin g... Press the [STOP] key ( ). • The copy ratio is 100% when this function is used. Th e ratio cannot be ch[...]

110 COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place t he image in th e center of the pa per when the o riginal size is smaller th an the paper size or when th e image is reduced. Not using the centerin g function Using the c entering function 1 Place the original. Place the or[...]

111 • The image can be reduced when using the centering function, b ut not enlarged. • When the original size or the paper size is displa yed as a special size, this function cannot be used. To cancel centering... Touch the [Centering] key in the screen of step 3 so that it is not highlighted.[...]

112 REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to crea te a negative image. Originals with large black areas (which use a larg e amount of toner) can be copied using Black/Whit e Reverse to reduce toner consum ption. 1 Place the original. Place the original face up in th e document f eeder tr[...]

113 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scan ned original sheets can be counted and dis played before copying is exe cuted. By allowing you to check the number of original sheet s that were scanned, this helps reduce the occurrence of c opy mistakes. 1 Insert the originals face up in the docu[...]

114 4 After scanning is finished, check the number of sheets that were scanned and touch the [OK] key. Copying will beg in. • When job build mode i s used, the number of scanned sheets appears when the [Read-End] key is touched. • The number that is display ed is the number of scanned original sheets, not the numbe r of scanned original pages. [...]

115 COPYING IN REVERSE ORDER (Reverse Order) With normal copying, the copie s are delivered face down in order begin ning from the firs t page, which mean s that the copies are in th e same order as t he pages of t he original. When reverse or der copying is used, the copies are delivered face up in order begin ning from the first p age, which mean[...]

116 COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when 8-1/2" x 14" (B4) originals are mixed in with 11" x 17" (A3) originals, all originals can be co pied at once. When scanning the originals, the machine automatically detects the size of each original an d uses paper app ropriate for that size. When mixed siz[...]

117 1 Insert the originals face up in the document feeder tray. ● When "Same Width" is used Place the originals with the sides th at are the same length aligned on the left. ● When "Different Width" is used Place the originals wi th the corners aligned in the far left corner of the document feeder tray. 2 Select the special [...]

118 4 Press the [START] key ( ). Copying will begin. To cancel scanning and copyin g... Press the [STOP] key ( ). • When "1-sided to 2-sided" mode of auto matic 2-sided copying is performed with [Different Wi dth] selected, 2-sided copying will only be performed when two original s of the same size are grouped together. • When [Differ[...]

119 COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. Th is function helps preven t thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray. Insert the originals all the way into the document feeder tray. Multiple originals can be pl[...]

120 The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" mo des of automatic 2-si ded copying cannot b e used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (A dministrator): Original Feedin g Mode This is used to have scanning always ta[...]

121 This chapte r explains co nvenient co py functions such as che cking copies before printin g, interruptin g a copy ru n, changing the order of reserved copy jobs, and storin g copy settings in a program. CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature pr ints only one set of cop ies, regardles s of how many sets hav e been specified. [...]

122 3 Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, switch to sort mode after this step. ☞ SORT MODE (page 35) Up to 9999 copies (sets) can be set. If an incorrect number of cop ies is set... Press the [CLEAR] key ( ) and then enter the corre ct number. 4 Press the [[...]

123 7 Press the [PROOF COPY] key ( ). One set of copies i s printed again usin g the adjusted settings . Check th e results. If further adjustments are needed, repeat steps 5 through 7. (Repeating Proof C opy does not decrease the remaining nu mber of sets to be printed.) 8 Press the [START] key ( ). You will return to the base screen of copy mode [...]

124 INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the ma chine is busy with a long copy ru n or other job, use inter rupt copy. Interrupt co py temporarily stops the jo b in progress and lets you perf orm the interrupt copy job first. 1 Touch the [Interrupt] key. The [Interrupt] key does not appear while an origi[...]

125 JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operat ion panel is pressed. The job stat us screen shows the status of job s by mode. When the [JOB STATUS] key is presse d, the job status screen of the mode that was being used before the key was pr essed appears. Example: Press ing the key in copy mo de T[...]

126 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists o f the job qu eue screen that shows copy and p rint jobs waiting t o be printed and the jo b currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have b een spooled and encrypted PDF jobs[...]

127 Job key display Each job key shows the positio n of the job in the job queue and the current status of th e job. (1) Indicates the nu mber (position) of the job in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue. This number does not appear in keys in the comple ted jobs screen. ([...]

128 GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are alr eady multiple jobs in the que ue, the copy job will appear at the end of the queue. However, if you have an ur gent copy job, you can give pr iority to the job and h ave it executed first. Touch the key of the urgent jo b and then touch the [Priority] key. The job w[...]

129 STORING COPY OPERATIONS (Job Programs) A job program is a group of copy sett ings stored together. When copy settings are stored in a job pr ogram, the settings can be retrieve d and used f or a copy job by means of a simple operation. For example, suppose 11" x 17" (A3) si ze CAD drawings are copied once a m onth for archive purposes[...]

130 STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a jo b program and delet ing a job program are explained below. 1 Press the [#/P] key ( ). 2 Touch the [Store/Delete] tab. 3 Touch a numeric key. Numeric keys in which job programs ar e already stored are highlighted. • To store a job program, touch a numeric[...]

131 4 Select the copy settings that you wish to store in the job program and touch the [OK] key. To assign a name to the program, touch th e [Program Name] key. A text entry screen will appear. Up to 10 characters can be entered for the name. To enter text, see "7. ENTERING T EXT" in the User's Guide. When you have finished, touch th[...]

132 This chapter provides solution s to possible copying prob lems. See the following table o f contents to locate the appropriate page for your questio n or problem. 5 TROUBLESHOOTING PROBLEMS RELATED TO COPYING OPERA TION • Copying d oes not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

133 PROBLEMS RELATED TO COPYING OPERATION Problem Point to check Solution Copying does no t take place. Have functions been di sabled by the administrator? When user auth entication is enabled, the functions that you can use may be restrict ed in your user settings. Check with your administrator. Image rotation does not take place. Did you select t[...]

134 PROBLEMS RELATED TO COPY RESULTS Problem Point to check Solution The image is too light or too dark. Is the image too light or too dark? Sel ect an appropriate exposure mode fo r the original being copied and adjust the expo sure level manually. ☞ CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE (page 24) Has an appropriate exposure mode for the[...]

135 APPENDIX Examples of covers and inserts The relations b etween the originals and fin ished copies when cover s or inserts are insert ed are shown on the following pages. Covers • 1-sided copying of 1- sided originals • 1-sided copying of 2- sided originals • 2-sided copying of 1-sided originals • 2-sided copying of 2-sided originals Ins[...]

136 Covers (1-sided copying of 1-sided originals) 1-sided copies are ma de of the following 1-sided o riginals. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying conditi on Resulting copies Front cover Back c over No copying No copying 1-sided copying No copying 2-sided copying No copying No copying 1-sided copying No copying 2-si[...]

137 Covers (2-sided copying of 1-sided originals) 2-sided copies are ma de of the following 1-sided o riginals. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying conditi on Resulting copies Front cover Back c over No copying No copying 1-sided copying No copying 2-sided copying No copying No copying 1-sided copying No copying 2-si[...]

138 Covers (1-sided copying of 2-sided originals) 1-sided copies are ma de of the following 2-sided o riginals. 1st page 2nd page 3rd page Cover copying conditi on Resulting copies Front cover Back c over No copying No copying 1-sided copying No copying 2-sided copying No copying No copying 1-sided copying No copying 2-sided copying 1-sided copying[...]

139 Covers (2-sided copying of 2-sided originals) 2-sided copies are ma de of the following 2-sided o riginals. 1st page 2nd page 3rd page Cover copying conditi on Resulting copies Front cover Back c over No copying No copying 1-sided copying No copying 2-sided copying No copying No copying 1-sided copying No copying 2-sided copying 1-sided copying[...]

140 Inserts (copying of 1-sided originals) 1-sided and 2-sided cop ying of the following 1-sided or iginal s. Th e example of adding an inser t at the 3rd sheet is shown. (whe n "Insertion Pa ge" is set to "3" in the ins ertion settings of the insert settings in th e special mode s) Inserts (copying of 2-sided originals) 1-sided[...]

MX1100-US-CPY -Z1 Copier Guide MX-M850 MX-M950 MX-M1100 MODEL: SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9[...]

Printer Guide MX-M850 MX-M950 MX-M1100 MODEL:[...]

2 CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 PRINTER FUNCTION OF THE MACH INE . . . . . . . . . . 6 1 PRINTING FROM WINDOWS BASIC PRINTING P ROCEDURE . . . . . . . . . . . . . . . . . 7 • SELECTING THE PAPER . . . . . . . . . . . . . . . . . . . 9 PRINTING WHEN THE US[...]

3 5 PERFORMING PRINTING AT THE MACHINE DIRECTLY PRINTING FROM THE M ACHINE. . . . . . 61 • DIRECTLY PRINTING A FILE ON AN FTP SERVER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 • DIRECTLY PRINTING A FILE IN USB MEMORY . . 63 • PRINT SETTINGS SCREEN . . . . . . . . . . . . . . . . . . 65 DIRECTLY PRINTING FROM A COMPUTER[...]

4 ABOUT THIS MANUAL Please note • For information on instal ling the drivers and software cited in th is manual, please refer to the Software Setup Gui de. • For information on your operating system, please refer to your opera ting system manual or th e online Help function. • The explanations of screens an d procedures in a Window s environm[...]

5 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format o n the machine' s hard d rive are provided with the machine. When using the mach ine, read the app ropriate manual f or the feature you are using. Printed manuals Operation manuals in PDF format The manuals in PDF format provide detailed exp lanations of the[...]

6 PRINTER FUNCTION OF THE MACHINE To use the machine' s print functi on, th e expansion kit must be installed in the machine in accord ance with your environment. Printing will be possible from your computer afte r you have ins talled the prin ter driver from the CD-ROM that accompanies the expansion kit. See the table below to det ermine whic[...]

7 BASIC PRINTING PROCEDURE The following example expla ins how to print a document fr om "WordPad", wh ich is a standard accessory pro gram in Windows. 1 PRINTING FROM WINDOWS 1 Select [Print] from the [File] menu of WordPad. The menu used to execute printing may vary dependi ng on the software application. 2 Open the printer driver prope[...]

8 3 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 4 Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button. (1) (2) (3)[...]

9 SELECTING THE PAPER This section explains how to configur e the "Pape r Selection" se tting on the [ Paper] ta b of the printer driver properti es window. Before printin g, check the paper size s, paper types, and paper remainin g in the machine's trays. To view the most recent t ray information, click the [Tr ay Status] button. ?[...]

10 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user au thentication fun ction is enable d in the machine's system settings (administrato r), your user infor mation (login name, passwo rd, etc.) must be ente red in the printer driver properties window b efore you can pr int. The information t hat must be entere d varies d[...]

11 2 Enter your login name and password. (1) Click the [Job Handling] ta b. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. • When authentication is by u[...]

12 VIEWING PRINTER DRIVER HELP When selecting settings in the print er driver, you can display Help to view explanat ions of the settings. Pop-up help To view Help for a setting, click the button in the upper right -hand corner of the printer dr iver propertie s window and then click the setting. You can also view the same Help by r ight-clicking t[...]

13 SAVING FREQUENTLY USED PRINT SETTINGS Settings configur ed on each of the tabs at th e time of printing can be saved as user se tting s. Saving freque ntly used settings or co mplex settings under an assigned name makes it easy to sele ct those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be s[...]

14 3 Check and save the settings. (1) Check the displayed settings . (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 4 Click the [OK] button. 5 Start printing. • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settin gs. • A watermark that you created • Pape[...]

15 USING SAVED SETTINGS Deleting saved settings Select the us er settings t hat you wan t to delete in (1) of step 2 above, a nd click the [De lete] button . 1 Open the printer driver properties window from the print window of the software application. (1) Select the printer driv er of the machine. (2) Click the [Preferences] button. The button tha[...]

16 CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default se ttings of the p rinter driver can b e changed using t he procedure below. Th e settings selected using t his procedure are saved an d become the default se ttings whe n printing f rom a softw are applicat ion. (Settings selected in the printer driver pr operties window w hen printing fr[...]

17 3 Click the [Printing Preferences] b utton on the [General] tab. In Windows 98/Me, click the [Setup] tab. 4 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.[...]

18 BASIC PRINTING PROCEDURE The following example expla ins how to print a document from the standard accesso ry program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the pr inter driver before selecting the print command. Mac OS X 2 PRINTING FROM A MACINTOSH To use the mach[...]

19 Mac OS 9 1 Select [Page Setup] from the [File] menu of SimpleText. 2 Select paper settings. (1) Make sure that the corre ct printer is selected. (2) Select paper settings. The paper size, paper orient ation, and enlarge/redu ce can be selected. (3) Click the [OK] button. The machine name that app ears in the "Format for" menu is normal[...]

20 PRINTING Mac OS X 1 Select [Print] from the [File] menu of TextEdit. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies[...]

21 Mac OS 9 4 Click the [Print] button. Printing begins. 1 Select [Print] from the [File] menu of SimpleText. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" i[...]

22 3 Select print settings. Click next to [General] and select the settings that you wish to configure from the pull-do wn menu. The corresponding setting screen will app ear. 4 Click the [Print] button. Printing begins.[...]

23 SELECTING THE PAPER This section explains the [Paper Fe ed] settings ("Paper Sou rce" setting in [General] in Mac OS 9) in the print set tings window. • When [Aut o Select] i s selected A tray with plain paper or recycled paper (the factory default setting is plain pa per only) of the size specified in "Paper Size" in the p[...]

24 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authent ication function is en abled in the machine's system setting s (administrator), you must enter your user information (l ogin name, password, etc.) in ord er to print. The informat ion that must be entered va ries depending on the authen tication metho d being us[...]

25 Mac OS 9 3 Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login na me in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user num ber Enter your user number (5 to 8 digits) in "User Number". (2) Click the [...]

26 2 Display the user authentication screen. (1) Make sure that the machin e's printer name is selected. (2) Select [User Authentication]. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) 3 Start printing. (1) Enter[...]

27 This chapter explain s frequently u sed functions. • TWO-SIDED PRINTING • FITTING THE PRINT IMAG E TO THE PAPER (page 29) • PRINTING MULTIPLE PAGES ON ONE PAGE (page 30) • STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT (page 32) The explanations assu me that the paper size and other ba sic settings have already been selected. For the basic pro[...]

28 (1) Configure the settings on the [Main] tab. (2) Select [2-Sided(Book)] or [2-Sided(Tablet)]. Mac OS X (1) Select [Layout]. (2) Select [Long-edged bindin g] or [Short-edged binding]. Mac OS 9 (1) Select [Output/Document Styl e]. (2) Select [Flip on long edge ] or [Flip on short edge]. Windows (1) (2) Macintosh (1) (2) • In Mac OS X v10.1.5, s[...]

29 FITTING THE PRINT IMAGE TO THE PAPER This funct ion is use d to auto matically enlarge or reduce the pr inted i mage to match the size o f the pape r loaded in the machine . This is convenient for such purposes as enlar ging a letter or A4 size document to ledge r or A3 size to make it eas ier to view, and to print when the same size of paper as[...]

30 PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenie nt when you want to print m ultiple images such as photos on a single shee t of paper, and when y ou want to conserve paper. This function ca n also be used in com binati on with two-sided [...]

31 Mac OS X (1) Select [Layout]. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, sel ect the desired type of borderline. Mac OS 9 (1) Select [Layout]. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, sel ect the desir[...]

32 STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple funct ion can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printi ng to create materials with a more sophistica ted appeara nce[...]

33 (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple functio n or the punch function. • For the staple fun ction, select the number of staples in the "Staple" menu. • To punch holes in output, sele ct the number of holes in the "Punch" menu. Mac OS X (1) Select [Prin[...]

34 This chapter expl ains convenie nt functions for spec ific printing objective s. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IM AGE (page 38) • IMAGE ADJUSTMENT FUNCTION (page 42) • FUNCTIONS THAT COMBINE TEXT AND IMAGES (page 44) • PRINT FUNCTIONS FOR SPECIAL PURPOSES[...]

35 Mac OS X (This function cannot be used in Mac OS X v10.1.5.) (1) Select [Printer Features]. (2) Select the "Binding Edge". [2 Staples] in "Staple" can be selected when a fi nisher and saddle unit are installed, or when a saddle sti tch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. Mac OS 9 (1) Select [...]

36 INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to inc rease the margin at the left, rig ht, or top of the paper. Th is is convenient when you wish to staple or punch t he output but the bindin g area overlaps the text. When a finisher or saddle stitch finisher is inst alled, the staple function or the punch f[...]

37 Mac OS 9 (1) Select [Output/Document Styl e]. (2) Select the "Margin Shift". (3) Select the "Binding Edge". CREATING A LARGE POSTER (Poster Printing) (This function is only ava ilable in Windows.) One page of print dat a can be enlarged and pr inted using multiple sheet s of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 she[...]

38 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotat es the image 180 degrees so th at it can be printed corre ctly on paper that ca n only be loaded in one orientatio n (such as paper with punch holes ). (In Mac OS X, a portrait ima ge cannot be rotated 180 degree[...]

39 Mac OS 9 (1) Select [Page Setup] from the [File] menu and select [PostScript Options]. (2) Select the [Flip Horizontal] and [Flip Vertical] checkboxes . The print image will show an image of the print result. (3) Click the [OK] button. ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or re duce the image to a se[...]

40 Mac OS X (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button. Mac OS 9 (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button. Macintosh (1) (2) (2) (1)[...]

41 REVERSING THE IMAGE (Mirror Image) The image can be reve rsed to create a mirror image. This function can be used to convenient ly print a design for a woodblock print or other printing medium. (This function can be used when the PS printe r driver is used.) (1) Click the [Advanced] tab. (2) Select a mirror image setting. If you wish to reverse [...]

42 IMAGE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTN ESS AND CONTRAST OF THE IMAGE (Image Adjustment) (This function is only availa ble in Windows.) The brightness and contr ast can be adjusted in the print se ttings when printing a pho to or other image. The se settings can be used for simple correcti ons when you do not have image editing softwa re[...]

43 PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only availa ble in Windows.) When printing a color image , color text and lines that are faint can be printed in black. (Raster data such a s bitmap images cann ot be adjusted.) This allows you to bring out color text and lines that a re faint and di fficult[...]

44 FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printe d image as a watermar k. The size an d angle of the watermark te xt can be adjusted . The text can be selected fro m a pre-st ored list, or entered to cr eate an original watermark. (1) Click [...]

45 Mac OS 9 (1) Select [Watermark]. (2) Configure watermark settings. Detailed wate rmark settings can be configured such a s selection of the text. Select the text from the "Watermark" menu. Select the size and angle of the text fro m the corresponding menus. PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only avai[...]

46 CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only availa ble in Windows.) The print data can be pr inted in a previo usly created overlay. By creat ing table rulings or a decor ative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily [...]

47 PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAG ES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environ ment The front and ba ck cover and specified pages of a document can be printed on pape r that is different from the ot her pages. Us e this function when you wis h to print the fron t and back cover on[...]

48 Mac OS X (1) Select [Paper Feed]. (2) Select cover inserti on settings. Select the paper tray or paper type for the first page in "First page from", and the n select the pa per tray or paper type used for the remaining pages in "Remainin g from". Mac OS 9 (1) Select [General]. (2) Select cover inserti on settings. Select the [...]

49 ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (T ransparency Inserts) When printing on tran sparency film, t his function helps prevent the sheets of transparency film from stic king together by inserting a shee t of paper between each sheet of film. It is a lso possible to print the same content on each insert ed sheet of paper as is prin t[...]

50 Mac OS 9 (1) Select [Transparency Inserts]. (2) Select the transparency inse rt settings. To print the same content on the insert as is printed on the sheet of transparency film , select [On (Printed)] from the "Transparency Inserts" menu. Select th e paper source and type if ne eded. PRINTING A CARBON COPY (Carbon Copy) (This function[...]

51 PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) (This function is only availa ble in Windows.) This function is used to print text on the tabs of tab paper. Printing tab text created in the printer driver (PCL6 only) Text to be printe d on tabs can be entered in [Tab Paper Print] on the [Special Modes] tab of the printer driver properties wind[...]

52 Printing tab text created in a software application (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper setting s. To shift the image, directly en ter a number or click the button. (1) (2) (3)[...]

53 TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts Printing) (This function is only availa ble in Windows.) When performing two-sided printing, yo u can keep specific pages from being printed on the reverse sid e of the paper and ha ve them printed on t he front side of th e next page. By printing prin ted matter c[...]

54 FOLDING SPECIFIED PAPER IN HALF BEFORE PRINTING (Paper Fold Print) When a folding unit is installed, the paper can be folded in half so that the printed output is half t he paper size. As an example, when the prin t data consists of mixed letter (A4) and led ger (A3) sizes, ledger (A3 ) size can be folded into letter (A4) s ize so that th e actu[...]

55 Mac OS 9 (1) Select [Paper Folding Se ttings]. (2) Select the paper fo lding settings. Select [On] from the menu of the paper size to be folded. PRINTING THE PAGES IN REVERSE ORDER (Reverse Order Print) When normal print ing is used, the pages are outp ut face down in order from the first page so that th e output is in the same order as the or i[...]

56 Mac OS X (1) Select [Printer Features]. (2) Select [Advanced]. (3) Click the [Reverse Order Prin t] checkbox to select it . Mac OS 9 (1) Select [Advanced]. (2) Select [On] from the "Reverse Order Print" menu. Macintosh (3) (1) (2) (1) (2)[...]

57 CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machin es are req uired to use t his function. Tandem Print allows you to divide a large print job between two machines co nnected to your network. The machines simultaneou sly print each half of the job, making it possible to shorten the prin ting time[...]

58 Mac OS 9 (1) Select [Advanced]. (2) Select [On] from the "Tandem Print" m enu. SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to stor e a print job as a file on the machine's hard drive, allo wing the job to be printe d from the operation pan el when needed. The locati on for storing a file can be s[...]

59 User Name and Job Name When a "User Name" and "Job Name " are entered in the prin ter driver, the ente red names appear in th e machine's touch panel as the user name and job name. When document filing settings ar e configured, the en tered "User N ame" and "Job Name" are used as the "Use r Name&[...]

60 Mac OS X (This function cannot be used in Mac OS X v10.1.5.) (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkb ox . Select the retention method in "Retention Se ttings ". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digi[...]

61 When you do not have the printer driver installed on your computer, or when the software applicat ion used to open a file that you wish to print is not available, you can print directly to the mach ine without using the print er driver. The file types (and correspo nding extensions) that ca n be printed directly are shown b elow. DIRECTLY PRINTI[...]

62 DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is con figured in the machine's We b pages, you can specify and print a file on the FTP server from the operation pan el of the machine. This sa ves you the trouble of do wnloading the file and pr inting it from a compu ter. To configure FTP server settings, click [Application Set[...]

63 DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the mach ine can be printed from the op eration panel of the machin e without using the printer dr iver. When the printe r driver of the machine is not inst alled on your computer, you ca n copy a file into a commercially availa ble USB memory device an d connect t[...]

64 3 Touch the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders in the USB memory. To display the files and folders in a fo lder, touch the key of the folder. • A total of 100 keys of files and folders can be displayed. • Touc[...]

65 PRINT SETTINGS SCREEN The print settin gs screen for printing a file on a n FTP server or a file in USB memory connected to the machine is explained below. (1) [Paper Select] key This sets the paper size. (2) [Output] key Use this to select output settings such as staple, punch, and paper foldi ng, and to select the output tray. For the staple f[...]

66 DIRECTLY PRINTING FROM A COMPUTER Settings can be configur ed in the Web pages of the machin e to enable direct prin ting from a computer witho ut using the printer driver. SUBMIT PRINT JOB You can specify a file to be p rinted dire ctly without using the printer driver. In addition to a file on your comp uter, this procedure can be used to prin[...]

67 E-MAIL PRINT An e-mail account can be conf igured in the machine to have the machine periodically check your mail server and automatically print received e-mail att achments without using the print er driver. • Configuring settin gs To use E-mail Print, you must first configure an e-mail account in t he machine. To configure an a ccount, click[...]

68 PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to pr otect a PDF file by requirin g the en try of a password to print o r edit the file. To dir ectly print an encrypted PDF file on an FTP server or in a USB memory device connected to th e machine, follow the ste ps below to enter the passw ord and begi n printing. The PS3 expansion kit is [...]

69 GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or print ing a received fax or other job, you can give priorit y to a print job that is waiting to be printed and print it ahead of the other jobs. 1 Press the [JOB STATUS] key. 2 Give the desired job priority. (1) Touch the [Print Job][...]

70 CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a sp ooled job can be canceled. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab . (2) Change the print job status mode to [Spool] or [Job Queue]. Touch this key to chang e modes. The selected mode will be highlighted. (3) Touch the key of the[...]

71 CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing st ops because the machine ran out of p aper, or if t he size of pap er specified in the printer driver is n ot loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is lo aded in the ma [...]

72 This chapter exp lains the syste m settings for the print er function that ca n be configured by ge neral users. For information o n configuring the syste m settings, see the User's Guide. For system settings that re quire administr ator rights, see t he Administrato r's Guide. ACCESSING THE SYSTEM SETTINGS Make sure that the machine i[...]

73 SYSTEM SETTINGS LIST When the system settings ar e accessed with general righ ts, the following items ap pear. ■ Printer Condition Settings *1 When a finisher or saddle sti tch finisher is installed. *2 When a punch module is installed. *3 When a foldin g unit is installed. *4 When the PS3 expansio n kit is installed. Depending on the machine [...]

74 PRINTER CONDITION SETTINGS The Printer Condition Set tings are used to config ure basic printer setti ngs and settings for pr inting from a DOS application. To configu re the settings, to uch the [Printer Condition Set tings] key. PRINTER DEFAULT SETTINGS The default settings are used to set advanced print conditions for printing in a n environm[...]

75 *1 Only effective when a finisher or saddle st itch finisher is installed. *2 This setting is used t o adjust the line width of vector gr aphics. Except for CAD and ot he r specialize d uses, there is normally no need to change this se tting. Informatio n on the selections is shown in " Selections for the line thickness setting " (Tab [...]

76 This chapte r provides s olutions to p o ssible printing problems. See th e following table of cont ents to locate the appropriate page for your quest ion or problem . 7 TROUBLESHOOTING PROBLEMS RELATED TO PRIN TING OPERATION • Printing doe s not take p lace.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

77 PROBLEMS RELATED TO PRINTING OPERATION Problem Point to check Solution Printing does not take place. Is your computer connected correctly to the machine? Make sure that the cable is connected securely to the LAN connector or the USB co nnector on your comp uter and the machine . If you are on a network, check the connections at the hub as well. [...]

78 Printing does not take place. Is the machine specified corre ctly in the software application that you are using for printing? Make sure that the printer driver of the machine is selected in the Print window of the app lication. If the printer driver does not a ppear in the l ist of available printer drivers, it may n ot be installed correctly. [...]

79 PROBLEMS RELATED TO PRINT RESULTS Problem Point to check Solution The image is grainy. Are the printer driver settings appropriate for the print job? (Windows) The resolution can be set to [1200 x 1200 dpi] or [600 x 600 dpi] at the time of printing. If you need a finely detailed image, select [1200 x 1200 dpi]. The resolution setting is selecte[...]

80 The image is upside down. Are you using a type of paper (tab paper, punch paper, etc.) that can only be loaded in a fixed orientation? When the image size and paper si ze are the same but the orientations ar e different, the orientatio n of the image is automatically rotated to match the paper. However, when the paper can only be loade d in a fi[...]

81 PRINTER DRIVER SPECIFICATION LIST 8 PRINTER DRIVER SPECIFICATIONS Function PCL6 PCL5e PS Windows PPD *1 Macintosh PPD *1 Frequently used functions Copies 1-9999 1-9999 1-9999 1-9999 1-9999 Orientation Yes Yes Yes Yes Yes N-Up Number of pages 2,4,6,8,9,16 2,4,6, 8,9,16 2,4,6,8, 9,16 2,4,6,9,16* 2,3 2,4,6,9 ,16 Order Selectable Selectable Selectab[...]

82 *1 The specifications of each functi on in Windows PPD and Macintosh PP D va ry depending on the operating system version and the softwar e application. *2 Cannot be used in Windows NT 4.0 . *3 Only 2-Up and 4-Up prin ting can be used in Windows 98 . *4 Only Mac OS X v10.4 t o 10.4.8 can be used. *5 Cannot be used in Mac OS X v10.1.5. *6 Can be [...]

MX1100-US-PR T -Z1 Printer Guide MX-M850 MX-M950 MX-M1100 MODEL: SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9[...]

Ima g e Send Guide MX-M850 MX-M950 MX-M1100 MODEL:[...]

2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 5 • MANUALS PROVIDED WITH THE MACHINE . . . 6 1 BEFORE USING THE IMAGE SEND FUNCTION IMAGE SEND FUNCTION OF THE MACH INE . . . . . . 7 PREPARATIONS FOR USING THE IMAGE SEND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 • MAKE S[...]

3 4 SPECIAL MODES SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 STORING FAX OPERATIONS ( Program) . . . . . . . . . 90 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Eras e) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 SENDING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) . . . . . . . . . . . . . . . . . .[...]

4 6 RECEPTION FUNCTIONS RECEIVING AN INTERNET FA X . . . . . . . . . . . . . . . 148 • RECEIVING INTERNET FAXES MANU ALLY . . 149 RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . . 150 • FAX RECEPTION MODES . . . . . . . . . . . . . . . . 151 • RECEIVING A FAX M ANUALLY . . . . . . . . . . . . 15 1 PRINTING A PASSWORD-PROTECTED[...]

5 ABOUT THIS MANUAL This manual explains the procedures fo r using image send function (scan mod e, USB memory mode , Internet fax mode, fax mode and data entry mod e) on the machine. Required expansion kits To use each mode of the image send functi on, the expansion kits below are required . The explanations in this manual assume that all expansio[...]

6 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format o n the machine' s hard d rive are provided with the machine. When using the mach ine, read the app ropriate manual f or the feature you are using. Printed manuals Operation manuals in PDF format The manuals in PDF format provide detailed exp lanations of the[...]

7 This chapter prov ides informatio n that you should kn ow before using the ima ge send function of the machine. IMAGE SEND FUNCTION OF THE MACHINE The image send function of the machine can be used to s end a scanned document by a va riety of differe nt methods. The modes and tran smission methods that can be used are explained below. ☞ SENDING[...]

8 ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 43) USB Memory Scan The scanned file is sent to and st ored in a USB memory device connect ed to the machine. ☞ SENDING A FAX IN INTER NET FAX MODE (pag e 48) Internet fax transmission The scanned file is sent as an Inter net fax. Reception of Intern et faxes is also possible. ☞ SENDING AN IMAGE I[...]

9 PREPARATIONS FOR USING THE IMAGE SEND FUNCTION MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when t he main power indica tor on the right side of the operation panel is lit. If the main power indicator is not lit, t he main power is "off". Swit ch the main power swit ch to the "o[...]

10 STORING SENDER INFORMATION Before using Scan to E-mai l Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These w ill be used when a sender is not selected. Before using th e Internet f ax function Store a sender name in "Se nder Name" and a sender Inte rnet fax addre[...]

11 STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK To use Scan to FTP, Scan to Desktop, and Scan to Netw ork Folder, destination s must be stored in the addr ess book. Although dest inations for Sca n to E-mail, I nternet fa x, and fax d o not need to be stored in the address book ( they can be entered direct ly or looked up in[...]

12 STORING A DESTINATION FOR SCAN TO DESKTOP To store yo ur computer in the mach ine as a de stination fo r Scan to Des ktop, Networ k Scanner Too l must be in stalled from the "Sharp desk/Network Scanner Uti lities" CD-ROM th a t accompanies the network sca nner expansion kit . To scan an image to your computer, Network Scan ner Tool mus[...]

13 PREPARATIONS FOR FAX To use the machine as a fax, t he telephone line must be connected an d the type of line set. Connection to the telephone line Be sure to use the provided telep hone line cord to connect the machine to the wall telephone jack. Connect t he end of the line cord that has the co re to the "LINE" jack on the machine. I[...]

14 Setting the telephone line type The machine 's dial mode setting mu st be set to the type o f telephone lin e you are using. If the setting is not correct, dialing will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The mach ine will automatically set the dia l mode to t[...]

15 BASE SCREEN Scan mode, USB memory mode, Interne t fax mode, and fax mode are used b y selecting operations and sett ings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch t he tab of the mode t hat you wish to use. The screen that init ially appears when the [IM[...]

16 BASE SCREEN This screen is used to select settings and op erations in each mode. (1) Mode select keys Use these keys to change modes. To switch to image send mode, touch the [IMAGE SEND] key. (2) Various messages are displayed here. The icon of the selected mode appears on the left. (3) Send mode tabs Touch one of these tabs to change the image [...]

17 (8) key Touch this key to specify a destination using a search number * . * 3-digit number assigned to a destination when it is stored. ☞ USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 28) (9) [Resend] key/[Next Address] key The destinations of the most recent 8 transmissions by Scan to E-mail, fax and/or Intern et fax are stored. Touch[...]

18 Customizing displayed keys Special mode keys and other keys can be displayed in the ba se scre en. Set these keys to f unctions that yo u frequently use to access the functions wit h a single touch. The customiz ed keys are configured using "Customize Key Setting" in the Web pages. The following ke ys appear by factory defau lt: • [A[...]

19 ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) This shows the selected destination. (2) Number of displayed items selector key Touch this key to change th e number of destinations (one-touch keys) displayed in the address book screen . Select 5, 10, or 15 keys. (3) [Condition Settings] key Touch this key to sele[...]

20 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show destinatio ns of only a spec ific transmissio n mode in the address bo ok screen, or chan ge the displayed index tabs from the alph abetical tabs to the custom ta bs. The procedur e for selecting destinat ions does not change. • For information on storing addresses [...]

21 Index display Indexes make it easy to search for a destinat ion (one-touch key). Destina tions are grouped on alph abetical index tabs. To display a stored dest ination, touch the appropriate index tab. It is co nvenient to store fre quently used destinatio ns in the [Frequent Use] inde x. Specify that a dest ination be displayed in the [F reque[...]

22 IMAGE SEND SEQUENCE This section explains the basic pr ocedure for sending an imag e. Select settings in t he order shown below to ensu re smooth transmission. For the detailed proc edures for selecting th e settings, see the explanation of each setting i n this manual. Place the original. Place the original in the docume nt feeder tray of the a[...]

23 Select settings Settings can be selected for scann ing the original. ☞ IMAGE SETTINGS (page 68) ☞ Send Settings • Scan mode, Data entry mode: page 40 • USB memory mode (File Name): page 47 • Internet fax mode: page 51 Special mode settings Special modes can be selected. ☞ 4. SPECIAL MODES (page 87) Begin transmission Transmission beg[...]

24 ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The foll owing origin al sizes can be transmi tted * A lo ng original can be transmitted. (The or iginal will be scanned in Mono2 .) THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is auto matically detected and displayed in "Sca n" in the base scree[...]

25 This chapter expl ains how to specify de stination addres ses, including selecting an addres s from the address bo ok and retrieving an addr ess by entering a se arch number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book scr een shows stored destinatio ns as one-touch keys. The destinat ions are displayed in orde r by search nu[...]

26 RETRIEVING A DESTINATION A destination is retrieved by selecting its one-t ouch key. 1 Touch the [Addr ess Book] key. 2 Specify the destination. (1) Touch the index tab wh ere the destination is stored. (2) Touch the one-touch key o f the desired destination. If you select an incorrect des tination, touch the key again to cancel the selection. ([...]

27 CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destina tions have been selected, you can display an d check the destinations. You can also dele te a destination fr om the list (cancel selection of the destina tion). 1 Touch the [Address Review] key. 2 Check the destinations and then touch the [OK] key. To check Cc or Bcc destinati[...]

28 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination store d in the address book can be retrieved using th e key. This can be done in the base scre en of any of the modes or in the address bo ok screen. 1 Touch the key. 2 Enter the 3-digit search number of the address with the numeric keys. When the 3-digit search nu mber is entered, th[...]

29 ENTERING AN ADDRESS MANUALLY Destination addres ses for Scan to E-mail and In ternet fax can be ent ered manually. For manual entry (u sing the numeric keys) of fax destinatio ns, see " ENTERING FAX NUMBERS " (page 34). 1 Display the address input screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Address Entry][...]

30 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK To use a globa l address book on the network to which the machine is connected, co nfigure LDAP server settings in the Web pages. This will allow you to retrieve and use destinations that hav e been stored in the global address book. 1 Open the global address search screen. (1) Touch the [Addre[...]

31 3 Select the destination. (1) Touch the key of the des ired destination. If no names are found that match the search characters, a message will appear. Touch t he [OK] key to close th e message and touch the [Search Again] key to search again. (2) Touch the [To]* key. This enters the selected desti nation. If you wish to enter another desti nati[...]

32 Storing a destination from a globa l address book in the machine's address book A destination fro m a global address book ca n be stored in the machine 's address book as a one-touch ke y. Touch the [Detail] key in t he search results screen of the glo bal address book (the screen o f step 3 on page 31) to display information on the se[...]

33 USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax and/or fa x are stored. One of these can be selected t o resend to t hat destination. 1 Touch the [Resend] key. 2 Touch the key of the desired address. The last 8 addresses used for transmission are displayed. When a Scan to E-mail ad dr[...]

34 ENTERING FAX NUMBERS ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Entering a pause between digits of the number Enter a pause after the number used to dial out from a PBX (f or example, after "0"), or after the country code when dialing an intern ational number. Enter the destination fax number with the numeric keys. Take care to ente r[...]

35 CHAIN DIALING Number sequences ente red with the numer ic keys and/or on e-touch keys can be linked t ogether with p auses and dialed as a single number. Use chain dialing to dial a long nu mber (such as an intern at ional number) when th e country code and/or are a code are stored separate ly in one-touch ke ys. Example: Using chain dialing to [...]

36 SENDING AN IMAGE IN SCAN MODE This section explains the basic proce dure for tran smission in sc an mode (S can to E-ma il, Scan to FTP, Scan to Desktop, and Scan to Network Fo lder). 3 TRANSMITTING AN IMAGE When a default address is configured in "Def ault Address Settin g" in the system settings (administrator), the mo de cannot be c[...]

37 2 Specify the destination. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key o f the desired destination. The icon on the key indicate s the type of destination stored in the key. :Scan to E-mail :Scan to FTP :Scan to Network Folder :Scan to Desktop (3) Touch the [To] key. The destina tion is spec ified. (4) Touch[...]

38 4 Specify the orientation in which the original is placed. To enable the original to be scanned in the correct orientation (the orientation of the top edge of the origin al that is shown at the top of the display), specif y the orientation i n which the original was pla ced in step 1. (1) Touch the appropriate orientation key. If the top edge of[...]

39 6 If the original was placed on the do cument glass, replace it with the next original and press the [START] key ( ). Repeat until all originals have been scann ed. 7 Touch the [R ead-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document feeder and remove the o riginal. • If no action is taken fo[...]

40 CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, a nd body text can be ch anged when performing a scan tra nsmission. Preset items can be selected or te xt can be direct ly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Fol der, only th e file name is used. • If the subje[...]

41 4 To change the file name, touch the [File Name] key. • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9. 5 To change "Reply -To", touch the [Reply-To] key. If user authentication is b eing used, the i nformation of t[...]

42 7 To change the body text, touch the [Body Text] key. 8 Enter the body text and touch the [OK] key. • To select a p re-set message previously stored i n the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. • 1800 characters can be entered. (A line brea k counts as one character.) • To clear[...]

43 SENDING AN IMAGE IN USB MEMORY MODE Follow the ste ps below to se nd a scanned image to a commerci ally available USB memory device t hat has been connected to the machine. This stor es the file in the USB device. • Consult your deal er or retailer for USB memory devices that can b e used. • When a default address is con figured in "Def[...]

44 3 Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab (2) Touch the [Original] key. • When scanning to USB memory, there is no need to specify the destination. • If a destination of another mode has been previously sp ecified , a message will appear when you change to USB memory mode i ndicating[...]

45 5 Press the [START] key ( ). Scanning begins. • If the original is plac ed on the document glass, the [Rea d-End] key appears in the touch panel. If th e original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was in serted in the document feeder tray , a beep will sound when scanning is completed [...]

46 8 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory wh ile "Processing data." or "Sending data." app ears in the touch pan el. • When transmission to USB memory is completed, "Sendin g data has been completed." is displayed. Af[...]

47 ENTERING A FILE NAME The file name can be di rectly entered when performing a scan tr ansmission. Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. • If the file name is not entered, t he settings in the Web page are used. • For the procedure for enterin g text, see "7 . ENTERING TEX[...]

48 SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Def ault Address Settin g" in the system settings (administrator), the mo de cannot be changed, the destination cann ot be changed, and destin ations c annot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch pa nel an d follow the st[...]

49 3 Display the original settings screen. (1) Make sure that Internet fax mode is selected. If Internet fax mode is not selected, touch the [Internet fax] tab. (2) Touch the [Original] key. The current settings for [Original], [Exposure], [Resolution], an d [File Format] are indicated at the right of each key. To change a setting, touch the approp[...]

50 7 Touch the [R ead-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document feeder and remove the o riginal. • If no action is taken for one mi nute after the confirma tion screen app ears, scanning automatically ends a nd the transmission is reserved. • The [Configure] key can be touched to chang[...]

51 CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Inte rnet fax transmission. Preset ite ms can be selected or te xt can be direct ly entered. • If the subject and file name are no t changed, the settin gs in the Web page are used. • Selections for the subject, file name , [...]

52 4 To change the file name, touch the [File Name] key. The file name is entered in th e same way as the subject. 5 To change the body text, touch the [Body Text] key. 6 Enter the body text and touch the [OK] key. • To select a p re-set message previously stored i n the Web page, touch the [Pre-Set Select] key. • To directly enter the message,[...]

53 7 Touch the [OK] key. When storing pre-se t text for the subje ct and file name in the Web pages, up to 80 characters can be entered. System Settings (Adm inistrator): The Number of File Na me/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name ke ys displayed in one scre en can be changed to 6, 12, or 18[...]

54 SENDING AN IMAGE IN FAX MODE MEMORY TRANSMISSION MODE Normally this mode is used. The orig inals will be scanned into memory and then transmit ted (memory transmission).If multiple originals are placed in the automatic document fe eder and the ma chine is not busy with another t ransmission job, transmission will begin as soon as the first origi[...]

55 3 Display the original settings screen. (1) Make sure that fax mode is sel ected. If fax mode is not selected, touch the [Fax] tab. (2) Touch the [Original] key. The current settings for [Origin al], [Exposure], and [Resolution], are indica ted at the right of each key. To change a setting, touch the appropriate key. ☞ AUTOMATICALLY SCANNING B[...]

56 7 Touch the [R ead-End] key. A beep sounds. Open the automa tic document feeder and remove the o riginal. • If no action is taken for one mi nute after the confirma tion screen app ears, scanning automatically ends a nd the transmission is reserved. • The [Configure] key can be touched to change the exposure, resoluti on, scan size, and send[...]

57 DIRECT TRANSMISSION MODE If you wish to send a fax ahea d of other previou sly rese rved fax transmissions, use direct transmission mode. The original is tra nsmitted dir ectly to the receiving fax machine without being scanned into memory. When direct transmission mode is used, transmission will begin as soon as the transmission in progress is [...]

58 3 Change to direct tr ansmission mode and display the original settings screen. (1) Make sure that fax mode is sel ected. If fax mode is not selected, touch the [Fax] tab. (2) Touch the [Direct TX] key . (3) Touch the [Original] key. The current settings for [Original], [Exposure], and [Resolution] are i ndi cated at the right of each key. To ch[...]

59 TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sen t after the number is dialed and the connec tion is established. If a person answers, you will be able to hear his or he r voice, but you will not be able to speak. When the speaker is used and the or iginal is sent from th e do cument glass, only on e original page [...]

60 3 Specify the orientation in which the original is placed. When specifying the orientation of the imag e to be transmitted, specify the orientation of the original pla ced in step 1. (1) Touch the appropriate orientation key. If the top edge of the original is up, touch t he key. If the top edge of the original is to the left, touch the key. (2)[...]

61 FAX DESTINATION CONFIRMATION MODE The fax destination conf irmation mode displays a d estination confirmation messag e when a fax transmission is performed to prevent accidental transmission to the wrong dest ination. This fun ction is enabled in the system sett ings (administrator). When the function is enabled, a message will appear to confirm[...]

62 WHEN THE LINE IS BUSY If the line is busy when you send a fax, trans mission will be re-attempted automatically af ter a preset interval. This function only opera tes in memory transmission mode. In direct tr ansmission mode or manual transmission mo de, the transmission will be canceled. Wait briefl y and then try sending the fax again. WHEN A [...]

63 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to mult iple scan modes (Sca n to E-mail, Scan to FTP, and Scan to Desktop), Internet fax mode, and f ax mode destinations in a single operation. Up to 500 destinat ions (including a combined maximum of 200 Scan to FTP and Scan to Desktop [...]

64 2 Specify the destination. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key o f the desired destination. (3) Touch the [To] key. The destina tion is spec ified. (4) Repeat steps (2) and (3) until all destinations are selected. • In addition to specification by a one- touch key, a d estination can also be specif[...]

65 4 Check the destinations and then touch the [OK] key. If the transmission includes Cc o r Bcc destinations, touch t he [Cc] tab or th e [Bcc] tab to check those destinations. To cancel a specifi ed destination... Touch the one to uch-key of the destinat ion that you wish to cancel. A messa ge appears to confirm the cancel ation. Touch the [Yes] [...]

66 BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX OR FAX DESTINATIONS When performing a bro adcast transmissio n that includes mixed scan mode , Internet fax mode, a nd fax mode destinations, note the following: Resending to unsuccessful broadcast transmission destinations The results of a co mpleted broadcast t ransmission can be checked in the[...]

67 3 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key. "Broadcastxxxx" will appear as the add ress of the broadcast job key. The job control number that appeared in the touch panel when scanning ended a ppears in "xxxx". 4 Resend the image to the[...]

68 IMAGE SETTINGS Settings for scanning the ori ginal are selected in the ba se screen of each mode. The cur rent state of each setting appears to t he right of the ke y used to select the sett ing. (1) [Original] ke y Touch this key to set the scan size, send size, and orientation of the origina l, and select 2-sided sca nning settings. ☞ AUTOMA[...]

69 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automati c document feeder can be used to automatically scan both side s of an original. 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key. ☞ IMAGE SETTINGS (page 68) 2 Specify the bind[...]

70 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa tically det ected and displayed in the base screen. The size of the place d original is indicated as th e scan size, and the size to be transmitted is indica ted as the send size. In the above screen, the scan size (the placed origin[...]

71 Specifying the original scan size (by paper size) If you place a non-standa rd size original or wish to change t he scan size, you must touch the [Original] key and specify the original size manually. Follo w the steps below after placing th e original in the documen t feeder tray or on the document glass. 1 Select the mode and display the image[...]

72 Specifying the original scan size (by numerical values) When scanning a non-sta ndard size original such as a card, follow these steps to specif y the original size. The width can be from 2-1/2 " to 17" (64mm to 432 mm), and the heigh t can be from 2-1/2" t o 11-5/8" (64mm to 297mm). 1 Select the mode and display the image se[...]

73 5 Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerica l values, the send size canno t be specified. • When the automatic document feeder is used, an original longer than 17" (432mm) can be scanned (maximum width 31-1/2" (800mm)). In this ca se, touch the [Long Size] k[...]

74 Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced. • The send size can not be specified when [Long Size] is sele ct ed for the scan size, or when the s[...]

75 4 Specify the orientation in which the original is placed. (1) Touch the "Image Orientation" k ey with the same orientation as the original image. If this setting is not correct when sending an image with a changed ratio, a su itable image ma y not be transmitted. (2) Touch the [OK] key. The ratio used for reduction or enlar gement of [...]

76 CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) The exposure can be cha nged to match th e darkness of the orig inal. In scan mod e and USB memory mode, the exposure mode can be set t o match the original typ e. Refer the following ta bles to select appropriat e settings. How to select the exposure How to select the or iginal image[...]

77 3 Scan mode, USB memory mode Internet fax mode, fax mode: Select the exposure and original image type. (1) Touch the [Manual] key. (2) Adjust the exposure with the keys. When the exposu re is se t to [Auto] , the keys cannot be used. The exposure darkens when the key is to uched, and lightens when the key is touched. To return to auto expos ure [...]

78 CHANGING THE RESOLUTION The resolution can be selected to matc h the characteristics o f the original, such a s text or photo, t he size of the text, and the darkness of the image. ☞ Scan mode, USB memor y mode, Intern et fax mode (see below) Fax mode (page 80) Scan mode, USB memory mode, Internet fax mode 1 Select the mode and display the ima[...]

79 How to select the resolution For normal text origin als, 200X200dpi (200X1 00dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high re solution setting (600X60 0dpi, etc.) will produce a sh arp image. However, a high resolution setting will result in a large file, and if the file is too lar[...]

80 Fax mode How to select the resolution 1 Switch to fax mode and displ ay the resolution settings screen. (1) Touch the [Fax] tab. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 68) 2 Select the resolution. (1) Touch the key of the desire d resolution. (2) Touch the [OK] key. When [Fine], [Super Fine], or [Ultra Fine] is selected, the [H[...]

81 CHANGING THE FILE FORMAT You can change the file format when sending an image. ☞ Scan mode, USB memor y mode (see below) Internet fax mode (page 84) Scan mode, USB memory mode The file fo rmat (file typ e and compression mode/compression rat io) for sending a scanned image can be changed at the time of transm ission. In additi on, if the scann[...]

82 3 Set the format. ● Scanning in Mono2 (1) Select the file type. (2) Select the compression mode . ● Scanning in color/grayscale (1) Touch the indicated key to select [Color/Gray] mode. When [Color/Gray] is h ighlighted, [Colo r/Gray] mode is selected. (2) Select the file type. (3) Select the compression ratio. High compression results in a s[...]

83 4 To change the number of pag es per file, enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per F ile] checkbox so that a checkmark appears. (2) Set the number of pages per file with th e keys. (3) Touch the [OK] key. • When a checkmark do es not appear in the [Specified Pages per File] checkbo x , one fil[...]

84 Internet fax mode The file format for sending an Int ernet fax is norm ally set to [TIFF-F]. If the destina tion Internet fax machine does no t support full mode (it only supports sim ple mode), fo llow the step s below to se lect [TIFF-S]. 1 Switch to Internet fax mode and disp lay the file format settings screen. (1) Touch the [Internet Fax] t[...]

85 CHANGING THE COLOR MODE This procedure is used to ch ange the color mode used to scan the original when th e [START] key ( ) is pressed. • This function cannot be used in Internet fa x mode and in fax mode. • The [Color Mode] key will only appe ar if the color expansion kit has been instal led. Mode Scanning method Auto Grayscale The machine[...]

86 SENDING A COMPUTER FILE PC-I-Fax (When the Internet fax expansion kit is installed) A file on a computer can be sen t via the machine as an Internet fa x (PC-I-Fax function). In ternet faxe s are sent using the PC-I-Fax func tion in the same way as documents are pr inted. Select the PC- Fax driver as the printer driver fo r your computer and the[...]

87 This chapter explains special modes t hat can be used in scan send mode. SPECIAL MODES When the [Special Mode s] key is touched in the ba se scr een, the specia l modes menu screen appea rs. The special modes menu consists of two screens. Touch the key to switch between the two screens. When the [OK] key is touched in the special modes screen, t[...]

88 Internet fax mode 1st screen 2nd screen Fax mode 1st screen 2nd screen (1) [Program] key (page 90) (2) [Erase] key (page 92) (3) [Dual Page Scan] key (page 95) (4) [Timer] key (page 98) (5) [2in1] key (page 115) (6) [Card Shot] key (page 102) (7) [Job Build] key (page 105) (8) [Mixed Size Original] key (page 107) (9) [Slow Scan Mode] key (page 1[...]

89 [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will ap pear in the special mode scree ns. The keys are used as follows: (A) Enter the selected special mod e setting and return to the ba se screen. (B) En ter the selected special mode set ting and return to the spe cial modes menu screen. Tou ch this key when you wish [...]

90 STORING FAX OPERATIONS (Program) A destination, or iginal settings, an d functions can be stor ed in a program. When you wish to use those settings to send an image, they can be ret rieved with ease. For example, suppose 8-1/ 2" x 11" (A4) size documents ar e sc anned into a file and sent to each bran ch office once a month. (1) The sa[...]

91 1 Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. 2 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the [Progra m] key. ☞ SPECIAL MODES (page 87) 3 Retrieve the stored program. (1) Touch the desired progra m key. (2) Touc[...]

92 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase sh adows on images produced when scanni ng thick originals or books. (This fu nction erases the parts of th e image w here shado ws tend to form. The function does not detect shadows an d erase on ly the shadows.) Scanning a thick book Erase modes Shadows appear [...]

93 3 Select the special modes. If the base screen i s not disp layed, touch the [Condition Settings] key. (1) Make sure that the desire d mode is selected. If the desired mode is not select ed, touch the tab of that mode. (2) Touch the [Special Mode s] key. (3) Touch the [Erase] ke y. ☞ SPECIAL MODES (page 87) When you retu rn to the base screen [...]

94 5 Press the [START] key ( ). Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the docum ent glass, scan each page on e page at a time. When scanning finishes, place th e next original and [...]

95 SENDING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two se parate pages. This function is useful when you wish to successively scan each page of a book or other bo und document. Example: Faxing the left and r ight pages of a book Example: Book or bound docu ment The pages ar e scan[...]

96 2 Specify the destination. ☞ 2. ENTERING DESTINATIONS (page 25) When scanning to USB memory in USB memory mo de, there is no need to specify the destination. Go to step 3. 3 Select the special modes. If the base screen i s not disp layed, touch the [Condition Settings] key. (1) Make sure that the desire d mode is selected. If the desired mode [...]

97 7 Touch the [R ead-End] key. The [Configure] key can be touched to change the expo sure, resolution and scan size fo r each original page scanned. The send size cannot be changed . To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • To erase shadow s caused by the bind ing of a bo ok or other bound documen t, use the eras[...]

98 SENDING A FAX AT A SPECIFIED TIME (Timer) This function lets you specify a time at which a transmission or broadc ast transmission will auto matically take place. Transmission begins autom atically at the specified time . For fax, this function is convenie nt for perf orming a transmi ssion reservation or broad cast transmission when you are not[...]

99 4 Set the time with the keys. (1) Specify the day. If you do not wish to specify the day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format. (3) Touch the [OK] key. When this screen is opened, the setting wil l show the current time. I[...]

100 WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is use d to suppress light back ground areas. • This function cannot be used in Internet fa x mode and in fax mode. • To use this function, the color expansion kit must b e installed. • When using USB memory mode, connect the USB memory devic e to the machin e before p[...]

101 3 Select the special modes. If the base screen i s not disp layed, touch the [Condition Settings] key. (1) Make sure that the desire d mode is selected. If the desired mode is not select ed, touch the tab of that mode. (2) Touch the [Special Mode s] key. (3) Touch the [Suppress Background] k ey. Read the message that appears and then touch the [...]

102 SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you se nd the front and revers e sides of a card as a s ingle page, without the need to send each side separately. • When using card shot, the original must be placed on the docu ment glass. • When using USB memory mode, connect the USB memory devic e to the machin[...]

103 3 Select the special modes. If the base screen i s not disp layed, touch the [Condition Settings] key. (1) Make sure that the desire d mode is selected. If the desired mode is not select ed, touch the tab of that mode. (2) Touch the [Special Mode s] key. (3) Touch the [Card Shot] key. ☞ SPECIAL MODES (page 87) When you retu rn to the base scr[...]

104 6 Turn the card over so that the back is face down, and press the [START] key ( ) to scan the back of the card. The back of the card will be scanned using the same color mode as th e front. Before scanning the back of the card, you can touch the [Configure] key in the touch pan el to change the exposure. To cancel scanning... Press the [STOP] k[...]

105 SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you se parate an or iginal cons isting of nume rous pages into sets, sc an each set u sing the au tomatic document feede r, and transmit th e pages in a single transm is sion. Use this function when the number of originals tha t you wish to scan exceeds t he maximum number of sheets[...]

106 4 Select job build mode. (1) Touch the [Job Build] key so that it is highlighted. (2) Touch the [OK] key. 5 Press the [START] key ( ) to scan the first original. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. 6 Insert the next set of originals and press the [ START] key ( ). Repeat until all originals have been scann ed[...]

107 TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This featur e lets you se nd originals of different s izes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed togeth er with 11" x 17" (A3) size originals. When sca n ning the originals, the machin e automatically detects the size of each orig[...]

108 3 Select the special modes. If the base screen i s not disp layed, touch the [Condition Settings] key. (1) Make sure that the desire d mode is selected. If the desired mode is not select ed, touch the tab of that mode. (2) Touch the [Special Mode s] key. ☞ SPECIAL MODES (page 87) When you retu rn to the base screen after specifying the de sti[...]

109 SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin origin als using the automa tic document feeder. This function helps preven t thin originals from misfeeding. When using USB memory mode, connect the USB memo ry device to the machine before performing th e procedure below. 1 Insert the originals face up in th[...]

110 4 Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is highlighted. (2) Touch the [OK] key. 5 Press the [START] key ( ). Scanning begins. A b eep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. When this function is selected, au tomatic 2-sided scanning[...]

111 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanne d original sheets can be cou nted and displayed befo re transmission. Checking the number of scanned original sheets befo re transmission helps prevent t ransmission mistakes. • This function cannot be used in USB me mory mode. • The set[...]

112 5 Press the [START] key ( ). Scanning begins. To cancel scanning... Press the [STOP] key ( ) to cancel the operatio n. All scanned data will be cleared. 6 When scanning ends, check the number of original sheets sc anned and touch the [OK] key. Transmission will begin. • When Job Build mode is u sed, the confirmation message wi ll appear after[...]

113 STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each or iginal that is scanned usin g the automatic document fe eder, allowing you to ve rify that all originals were correctly sca nned. • To use this function, the optional stamp unit must be i nstalled. • When using USB memory mode, connect the USB memory devic e to the machi[...]

114 4 Select "Verif. Stamp". (1) Touch the keys to switch through the screens. (2) Touch the [Verif. Stamp] key so that it is highlighted. (3) Touch the [OK] key. 5 Press the [START] key ( ). Scanning begins. A b eep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. ?[...]

115 SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pa ges can be re duced to half t heir original size and sent t ogether as a sin gle page. This function can be used in Internet Fax mode and fa x mode. 1 Place the original. When placing the originals, or ient them as shown below. A B C D AB CD A B C D AB CD Portrait-ori ented original s La[...]

116 2 Specify the destination. ☞ 2. ENTERING DESTINATIONS (page 25) 3 Select the special modes. If the base screen i s not disp layed, touch the [Condition Settings] key. (1) Make sure that the desire d mode is selected. If the desired mode is not select ed, touch the tab of that mode. (2) Touch the [Special Mode s] key. ☞ SPECIAL MODES (page 8[...]

117 6 Specify the orientation in which the original is placed. (1) Touch the "Image Orientation" k ey with the same orientation as the original image. If this setting is not correct, a suitable image may not be transmitted. (2) Touch the [OK] key. 7 Press the [START] key ( ). Scanning begins. • If you inse rted the original pages in the[...]

118 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction repor t is automatically printed ou t to alert you whe n a transmission fails or when a broadcast tr ansmission is performed. Th e transactio n report contai ns a description of the tr ansmission (dat e, start time, nam e of other part y, time required, nu[...]

119 4 Select print conditions. (1) Select the print conditi ons. (2) Touch the [OK] key. • The print conditions for a transaction repo rt are as follows: "Always Prin t": A transaction report i s printed no matter whether the transmi ssion succeeds or fails. "Print at Error": A transaction report is printed when transmission f[...]

120 ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender infor mation (date, t ime, sender name, sen der fax numbe r, number of pag es) is automatically ad ded to the top of each fax page you transmit. Example of the sender informa tion printed (1) Date, time: The date and time of transmission. (2) Sender name: The sender name p[...]

121 TEMPORARILY CHANGING THE FAX SENDER INFORMATION (Own Name Select) You can select the sende r information printed on a transmitted fax f rom a list of stored senders. 1 Select the special modes. (1) Touch the [Fax] tab. (2) Touch the [Special Mode s] key. (3) Touch the keys to switch through the screens. (4) Touch the [Own Name Se lect] key. ☞[...]

122 This chapter explains special functions for fax, including po lling, F-code commun ication, and using an extension phone. The explanations in this cha pter assume that fax mo de has been selected (the [Fax] ta b has been selected in the send mode selection tabs). CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allo[...]

123 2 Enter the destination fax number. ☞ 2. ENTERING DESTINATIONS (page 25) • Multiple fax numbers can be en tered. Polling will take place in the order th at the numbers were entered. Polling multiple machines is calle d "Serial Polling". Up to 500 fax numbers can be entered. In this proc edure, one-touch keys that have a sub-addres[...]

124 INITIATING POLLING RECEPTION MANUALLY • Make sure that an original is not placed in t he machine when using the polling reception function. • This function cannot be used to p oll multiple machines (se rial polling). 1 Enter the destination fax number. (1) Touch the [Speaker] key. You will hear the dial tone through the machi ne's spea[...]

125 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned in to memory when another machine polls your machine is called "Polling Memory". Prior to polling, the do cument that will be faxed to th e other machine must be scanned into a polling memory box. This function can only be u[...]

126 SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a docume nt into the memory box for po lling transmission (Public Box). A document cannot be scanned into the Pu blic Box while it is in use for communication. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass. 2 S[...]

127 6 Select image settings and special modes. • A program, timer setting, transaction report , polling, and document filin g cannot be selecte d. • T o return to the screen of step 4, touch the [Memory Bo x List] key. 7 Press the [START] key ( ). Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s [...]

128 PRINTING A DOCUMENT STOR ED IN THE PUBLIC BOX To check a document stored in the Pu blic Box for polling transmission, follow the steps below to print the document. Document data in the Public Box cannot be printed whi le the Public Box is in use for communication. 1 Select the special modes. (1) Touch the [Special Mode s] key. ☞ SPECIAL MODES[...]

129 DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Document data in th e Public Box cann ot be deleted while the Public Box is in use for communi cation. 1 Select the special modes. (1) Touch the [Special Mode s] key. ☞ SPECIAL MODES (page 87) (2) Touch the keys to switch through the scr[...]

130 F-CODE COMMUNICATION Exchange of confidential documen ts (confidential communicati on), retrieval (polling) and di stribution (polling memory) of information, dist ribution of information to multiple destination s (relay broadcast transmission ) are possible with other machines that support F- code communication. An F-code* is specified in each[...]

131 CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code commu nication function ca n be used, special memory bo xes must be created using "F-Code Memory Box" in the system settings. A box name and F-co de (sub-addre ss and passcode) ar e programmed in each bo x, and an F-code commun ication function is a ssigne[...]

132 CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confident ial) in the receiving machine (your machine or the ot her machine), the sender can direct the tr ansmission specifically to the user of the box. This is convenient for sending sensitiv e documents that you do not wish people other than th e recipient to[...]

133 F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to se nd a confidential fax by ad ding an F-code to the f ax number. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass. 2 Enter the destination fax number. (1) Touch the [Address Book] key in th e base screen. (2) Touch the o[...]

134 PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confident ial fax is sent to your machine, the fax is received to the memory box specified b y the F-code. To print the received fa x, enter the print passcode. 1 The machine rings and the fax is received. A beep sounds wh en reception ends. 2 Select the special modes. (1) [...]

135 5 Enter the print passcode with the numeric keys. As each digit is en tered, "-" changes to " ". Take care to enter the correct print pa sscode. If you make a mistake, a message will appear and yo u will return to the entry screen. You can touch the [Cancel] key to return to step 4. 6 Press the [START] key ( ). • The confi[...]

136 POLLING RECEPTION USING F-CODES This function enables yo ur machine to call anothe r machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the othe r machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode ) configured in the othe r machine or po lling [...]

137 2 Enter the destination fax number. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key o f the desired destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys. If the sub-address and passcode are stored in the one-touch key, the following sub-steps are not nec[...]

138 POLLING MEMORY TRANSMISSION USING F-CODES When your machine receive s a transmission request from an other machine, this funct ion sends a fax stored in an F-code memory box (polling me mory) in your machine to th at machine. The other machin e must correctl y specify the F-code configured in yo ur machine or transmission will not take place. T[...]

139 3 Touch the [Data Store] key. 4 Touch the key of the F-code memory polling box. 5 Specify the number of polling times. (1) Touch the key for the desired number of times. Touch the [Once] key if you want the document cleared from memory after it is trans mitted. Touch the [Unlimited] key to allow pol ling an unlimi ted number of times. (2) Touch[...]

140 7 Press the [START] key ( ). Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. • If you are scanning the original on the docum ent glass, scan each page on e page at a time. When scanning fin ishes, place the next o riginal and press th e [START] key ( ). Repeat until all pages have[...]

141 PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memo ry polling box by printing it out. A document in a memory box cannot be prin ted while the document is being transmitted. 1 Select the special modes. (1) Touch the [Special Mode s] key. ☞ SPECIAL MODES (page 87) (2) Touch the keys to switch t[...]

142 DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the step s below to delete it. A document in a memory box cannot be delete d w hile the document is b eing transmitted. 1 Select the special modes. (1) Touch the [Special Mode s] key. ☞ SPECIAL MODES (page 87)[...]

143 RELAY REQUEST TRANSMISSION USING F-CODES This function is used t o send a fax to an F-cod e relay broad cast memory box in ano ther machine an d have that machine relay the fax to multiple end receiving machines. When the end receiving machine s are far from your machine, sending the fax to a relay machine that is close to the end receiving mac[...]

144 2 Enter the destination fax number. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key o f the desired destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys. If the sub-address and passcode are stored in the one-touch key, the following sub-steps are not nec[...]

145 RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receive s an F-code relay request t ransmission, the fax is received to an F-code relay broadcast memory box in your machine. Your ma chine then relays the fax to each of the en d receiving machines prog rammed in the memory box. Transm ission to t he end re ceiving machines takes pla[...]

146 USING AN EXTENSION PHONE This section explains how to use an extension phone to ma ke voice calls and receive a fax after talking with th e other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existi ng extension phone to the machin e. The phone can be u sed for voice calls and to start fax recep t[...]

147 RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax recept ion after answering a call and speakin g on the extension phone. If you are on a pulse-dial (r otary) line, set the exte nsion phone to issue tone signals. For details on receiving faxes, see " RECEIVING F[...]

148 This chapter expl ains how to receive faxes and Internet faxes, and how to use the fo rwarding funct ions. RECEIVING AN INTERNET FAX The Internet fa x function periodi cally* connects to the mail server (POP3 server) an d checks whether or not I nternet faxes have been receive d. When faxes have been received, the faxes are automatically re tri[...]

149 RECEIVING INTERNET FAXES MANUALLY If the interval for ch ecking for received faxes is somewhat lon g and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manua l Reception] key to connect to the mail server and retrieve received f axes. If POP3 server settings are not configur ed in the Web pages, the [I-Fax [...]

150 RECEIVING FAXES To have th e machine au tomatically re ceive and p rint faxes, s et the recept ion mode to "Auto Rec eption". If faxes will be received at night, keep the main power switch in the "on" position. 1 The machine rings and fax reception begins automatically. A beep sounds wh en reception ends. System Settings (Ad[...]

151 FAX RECEPTION MODES The fax reception mode is shown in the ba se screen. Norma lly the reception mode should be set to "Auto Reception". Select "Manual Reception" when an ext ension phone is connected t o the machine. RECEIVING A FAX MANUALLY A fax can be received manually using the t ouch panel. While the machine rings, t o[...]

152 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Prin t" in the system settings (adm inistrator) can be enable d to have faxes received to memory without being print ed. To print the faxes, a password must be entered. When this function is enabled, a password entry scr een appear[...]

153 FORWARDING RECEIVED FAXES TO AN E-MAIL ADDRESS (Inbound Routing Settings) You can have received fa xes and Internet fa xes automatically for warded to an e-mail address. For e xample, this function can be use d to forward received f axes directly to a specified e-mail addr ess without printing the faxes. CONFIGURING INBOUND ROUTING SETTINGS All[...]

154 2 Storing sender addresses. If you wish to have only fa xes from specified addresses forwarded, store the desir ed sender addresses. Send addresses stored here can be selected from a list whe n you store a forwarding table. (1) Click [Sender Number/Addre ss Registration] in the [Inbound Routing Settings] menu in the Web page. (2) Enter the send[...]

155 4 Specifying forwarding tables to be used. To use the inbound routing function, ena ble the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in t he Web page menu. (2) Select the "Forward Acti vated" checkbox of each forwarding table that you wish to use. (3) Click [Submit]. To [...]

156 This chapter explains meta data delivery, which can be used when th e application integratio n module is installed. METADATA DELIVERY (Data Entry) When the application integr ation module is installed an d an image file is generated for a scan send transmission, metadata (data indicating the att ributes of the image file and ho w it is to be pr[...]

157 PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metad ata are configured in the Web pages. (Administrator right s are required.) To configure me tadata setti ngs, click [Application Set tings] and th en [Metadata Set tings] in the Web pa ge menu. When configur ing settings, be sure to enable met[...]

158 TRANSMITTING METADATA Follow the steps below t o select a metadat a set, enter ea ch item, and perf orm metadata tra nsmission. 1 Switch to data entry mode and display the metadata set screen. (1) Touch the [Data Entry] tab. (2) Touch the [Metadata Entry] key. • If no metadata sets have been stored, the [Data Entry] tab cannot be selected. St[...]

159 4 Enter the selected metadata item. (1) Touch the key of the value that y ou wish to enter. • When the entry valu es of t he metadata item are in the form of selections, the selections are shown as keys. When a value is editable, yo u can touch the [Direct Entry] key to manually enter the value . • If the metadata item requires the entry of[...]

160 METADATA FIELDS The following three type s of metadata are included in the XML file that is tra nsmitted. • Data automati cally generated by the machine: These data are always included in the XML file and are automat ically stored on your co mputer. • Previously defined fields: These fields ar e automatical ly recognized by the machi ne and[...]

161 This chapte r explains ho w to check t he status of transmission jobs an d reception jobs. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operat ion panel is pressed. The job st atus screen shows the status of jobs by mod e. When the [JOB STATUS] key is pressed, the job status screen of the mode that was [...]

162 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consist s of two screens: the job que ue screen that shows reserved job s and the job curren tly in progress, and th e completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below). Job queue screen Complete screen (1) Mode switch ta[...]

163 Job key display The following information is shown in the job queue keys and completed job keys tha t appear in the job status screen. (1) Displays the number (posit ion) of the job in the job queue. When the job currently being transmitte d is finished, the job moves up one position in the job queue. This number does not appear in keys in the [...]

164 • Completed job Display Status "Send OK" Transmission was co mpleted. "In Memory" Re ception completed but the fax has not been printed. (The received fax is being held by th e print hold function.) "Printed" Finished printing th e received fax "Forward OK" The received fax has been forwarded. "Sto[...]

165 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the completed jobs scree n and "Send OK" appear s in the status column. Reception jobs, timer t ransmission jobs, fo rwar ding jobs, and retry jo bs are handled as ex plained below in the jo b status screen. Received jobs While[...]

166 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS (FAX MODE) The detailed content s of a broadcast transmission or serial po lling job can be displayed. Select (touch) the ke y of the job that you wish to check and touch the [Detail] k e y. The job details screen will appear (see below). The job name and pro gress (number of completed destinatio n[...]

167 CHECKING COMPLETED JOBS You can check a list o f the destinations, the destinations fo r which transmission failed, and other de tailed information on completed jobs that used docume nt filing function, broadcast transmission j obs, inbound routing jo bs and serial polling jobs. Touch the key of the job for which you wish to display information[...]

168 CANCELING A JOB IN PROGRESS OR A RESERVED JOB Follow the steps below to stop a job th at is being t ransmitted or is waiting to be transmitted. 1 Press the [JOB STATUS] key. 2 Select the job that you wish to stop. (1) Touch the mode tab of the job to be stopped. (2) Touch the key of the job to be stop ped. (3) Touch the [Stop/Delete] key. 3 Tou[...]

169 GIVING PRIORITY TO A RESERVED JOB When multiple jobs are waiting t o be transmitted, the job s are normally tran smitted in the orde r they were reserved . If you need to give priority to a job and send it ahead of t he other jobs, follow the ste ps below. 1 Press the [JOB STATUS] key. 2 Select the job to which you wish to give priority. (1) To[...]

170 CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sending activity (date , name of other part y, time required, result, etc.). The Image Sending Activity Rep ort contains useful informatio n such as the types of erro rs that occurred . The most recent 19[...]

171 Printed trans mission result mes sages that ma y appear in fax mode Message Explanation G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode. SG3 Communication took place in Super G3 mode. Forwarding The received data was forwarded. NO RESPONSE No response from the receiving pa rty. BUSY Transmission was not possi[...]

172 This chapter expl ains the system se ttings for the imag e se nd function that can be configu red by general users. For information o n configuring the syste m settings, see the User's Guide. For system settings that require administ rator rights, see t he Administrato r's Guide. ACCESSING THE SYSTEM SETTINGS Make sure that the machin[...]

173 SYSTEM SETTINGS LIST A list of the system setting it ems explained in this manual and the factory default settin gs is shown below. ■ Address Control ■ Fax Data Receive/Forward *1 When a saddle stitch finisher or finisher is installed. *2 When a folding unit is installed. Depending on the machine specifications and peripheral devices instal[...]

174 ADDRESS CONTROL Select this item to store, edit, and de lete one-touch keys, group keys, progra m keys, user indexes, an d F-code memory boxes. Touch the [Address Contro l] key to configure the settings. ADDRESS BOOK Destinations can be stored in the ad dress book for easy retrieva l. Press the [SYSTEM SETTINGS] key and touch th e [Address Cont[...]

175 Settings Item Description General items stored Address Type Sel ect the type of address to be stored in the address book. • E-mail: Store an e-mail ad dress in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key. • Fax: Store a fax number in a one-touch key. • Group: Store multiple addresses as a group for [...]

176 Item Description Items that appear when a fax destination is stored Fax Number Enter the fax number of the destination (maximum of 6 4 digits). Entering a pause between digits of the number Touch the [Pause] key at the place where you wish to enter a pause. To enter an F-code (sub -address and passcode)... (1) Enter the destination fax numb er.[...]

177 CUSTOM INDEX The name of a custom inde x can be changed for great er ease of use. Delete the previously enter ed name and enter a new name (maximum of 6 characters) . The factory defa ult names for the custom indexe s are "User 1" to "User 6" . PROGRAM If you frequen tly use the same settings a nd/or function s to transmit t[...]

178 Settings Item Description Program Number Set the number to be assigned to the program. The lowest availa ble number is automatically entered. If you wish to change the number, en ter a number from 01 to 48. A number that is a lready in use ca nnot be assigned . Program Name Enter a maximum of 18 characters for the program name. Address Book Sel[...]

179 F-CODE MEMORY BOX This section explains how to store memory boxe s for various types of F-co de commu nication. When the [F-Code Memor y Box] key is touched, the following screen appea rs. • [Add New] key Use this to add a new mem ory box. • List display This displays a list of the current ly stored memory boxes. A memory box ca n be select[...]

180 Settings Item Description Items common to all types Box Type Select the type of box. • Polling Memory: Store a memory box for F-co de polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machi ne to poll your machine (request transmission) using F-code communication. • Confidential: Sto[...]

181 FAX DATA RECEIVE/FORWARD This section explains sett ings for rec eption and forwarding. T ouch the [Fa x Data Rec eive/Forwar d] key and configure the settings. I-FAX SETTINGS These settings can be configured when the Internet fax expansion kit is installe d. Reception Start The machine will connect to your mail server (POP3 server) and check f[...]

182 FAX SETTINGS The following items appear when the "Fax Settings" are co nfigured. Item Description Receive Setting Set the fax reception method. • Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception. • Manual Reception: This can be used when an existing extension phone is connected to[...]

183 This chapter provides solut ions to possible image se nding problems. See th e following table of cont ents to locate the appropriate page for your quest ion or problem . 10 TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION General problems common to all modes • Transmissio n does not take place. . . . . . . . . . . . . . . . . . . . . . . . .[...]

184 FAX PROBLEMS Problems relate d to transm ission • Transmissio n does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 • Broadcast t ransmission is not possible . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 • Trans[...]

185 PROBLEMS RELATED TO TRANSMISSION General problems common to all modes Problem Point to check Solution Transmission does not take place. Did you select the correct destination? Is the correct information (e-mail address or FTP server information) stored for that destination? Make sure that the correct destination information is stored for the de[...]

186 Scan mode, USB memory mode, Internet fax mode Problem Point to check Solution Transmission does not take place. Does the image file exceed the e-mail attachment limit set in the system settings (administrator)? If your administrator has set a limit on the size of transmitted files, a file that exceeds the limi t cannot be transmitted. Check wit[...]

187 PROBLEMS RELATED TO SCAN RESULTS Cannot write to USB memory. (When using USB Memory Scan.) Is the USB memory device connecte d securely to the machine? Make sure that the USB memory device is connected securely. Problem Point to check Solution The scanned image is clipped. Is the original scan size setting smal ler than the actual original size[...]

188 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS/GROUP KEYS The scanned image is upside down or on its side. Are Internet fax or fax destinations included? When performing a broadca st transmission that includes Internet fax or fax destinat ions, the transmission orientation of the Internet faxes or faxes is given priority, and thus an image file [...]

189 PROBLEMS RELATED TO RECEPTION You wish to d elete or edit an indi vidual key but do not know which group key it is stored in. Are multiple group keys stored? If multiple group keys have been stored , print the Group List in "Sending Address List" in the system settin gs. The list will show where the key is stored. ➞ System Settings [...]

190 FAX PROBLEMS Problems related to transmission Problem Point to check Solution Transmission does not take place. Is the telephone line connected securely? Check the telephone line jack, the wall jack, and any extension adapters to make sure that all connections are secure. ☞ PREPARATIONS FOR FAX (page 13) Is the correct dial mode set for you r[...]

191 Problems related to reception Transmission does not take place. Does the job status screen (completed jobs) or a transaction report in dicate that the transmission was not successful? Perform the transmission again. If the transmission is still not successful after recall ing is performed as set in "R ecall in Ca se of Line Bu sy" or [...]

192 Problems related to one-touch individual keys / group keys The mach ine does n ot begin fax reception. Has the reception mode been set to "Manual Reception" in the system settings? When the reception mode is set to "Manual Reception", the machine will not receive faxes auto matically. To have the machine receive fa xes autom[...]

193 Problems related to telephone Problems related to audible signals Problem Point to check Solution Dialing is not possible. Is the extension phone connected? Check th e telephon e line jack, the extension phone jack, the wall jack, and any extension ad apters to make sure that all connections are secure. You cannot talk to the other party. Did y[...]

MX1100-US-IMS-Z2 Image Send Guide MX-M850 MX-M950 MX-M1100 MODEL: SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9[...]

Document Filing Guide MX-M850 MX-M950 MX-M1100 MODEL:[...]

2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 • MANUALS PROVIDED WITH THE MACHINE . . . 4 1 DOCUMENT FILING OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 • TYPES OF DOCUMENT FILING . . . . . . . . . . . . . . 5 • USES OF DOCUMENT FILING . . . . . . . . . . . . . . . 6 [...]

3 ABOUT THIS MANUAL Please note • Considerable care has be en taken in preparing this manual. If yo u have any comments or concerns about the manual, please contact your dealer or ne arest SHARP Service Department. • This product has undergon e strict quality c ontrol and inspecti on procedures. In the un likely event that a defect or other pro[...]

4 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format o n the machine' s hard d rive are provided with the machine. When using the mach ine, read the app ropriate manual f or the feature you are using. Printed manuals Operation manuals in PDF format The manuals in PDF format provide detailed exp lanations of the[...]

5 This chapter provides informat ion that you should know before using the doc ument filing function, including an overview of document filing, the fe atures and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send jo [...]

6 USES OF DOCUMENT FILING Quickly using a file Example: You prepared hando uts consisting of numerous pag es for a meeting, however, an other handout is needed for a ne wly added pa rticipant. As shown in the example, storing a job with the document filing func tion frees you of the need to rescan the original and select settings, saving considerab[...]

7 BEFORE USING DOCUMENT FILING This section provides information that you should know before using the do cument filing function. Folders Three types of folders are used to store files by document filing. Quick File Folder Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are autom atically assigned t[...]

8 Approximate number of page s and files that can be st ored by document filing Combined total number of pages an d total number of files that can be stored in main folders and in the custom folder Number of pages and number of files that can be stored in the Quick File folder *1 The indica ted numbers are guidelines for the number of pages that ca[...]

9 Automatic deletion of files You can have docume nt filing data in specified folder s automati cally deleted at re gu lar intervals by specifying the folders and the time. Period ic deletion of files stor ed in the machine helps to preven t the leaking of sensitive information and frees space on the hard drive. Every day, every week, or ever y mon[...]

10 Files When a file is saved using "File", th e following information can be appended. Saving a file w ith this in formation allows you to dist inguish it from other files. User name: Use this to specify the owner of the file. The user name must first be stored in "User List" in the system settings. File Name: A file name can b[...]

11 USING DOCUMENT FILING IN EACH MODE In copy or image send mo de, the original can be save d as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive w ithout copying or tran smitting the dat a. Copy mode The original is saved as an imag[...]

12 Scan to HDD mode The scanned original is saved as an image file. Neither pr inti ng nor transmission are performe d when Scan to HDD is used. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Scan to HDD] tab. [File] key and [Quick File] key The "File" key and/or "Quick File" key will not appear in the base screen of copy m[...]

13 BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to ope n the base screen of docume nt filing mode. Files stored on the hard drive in the ma chine can be retrieved fr om this screen. When user authentication is used and My Folder is confi gured, the file select ion screen of My Fold er will appear. If the us[...]

14 This chapter explains how to save an original a s an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or tr ansmitting a document in copy mode, print mode, or ima ge send mode (excluding USB memory scan mode), "Quick File" can be s[...]

15 4 Select copy settings and then press the [START] key ( ). • Copying begins and the scanned document image is saved to the hard drive . The selected copy settings are also saved. • To prevent accidental saving of the doc ument, the message "The scanne d data is stored in the quick file folder." appears for 6 seconds (default settin[...]

16 SAVING A FILE WITH "File" When copying, printing or tr ansmitting a document in copy mode, print mode, or ima ge send mode (excluding USB memory scan mode), "File" can be selected to save an image of the docum ent to the Main folder or a previously created custom folder . The image c an retrieved at a later tim e, allowing yo[...]

17 4 Select copy settings and then press the [START] key ( ). • Copying begins and the scanned document image is saved to the hard drive . The selected copy settings are also saved. • For the procedure for placing the original, see ste p 4 of " SAVING A FILE WITH "Quick File" " (page 14). To cancel scanning... Press the [STO[...]

18 FILE INFORMATION This section explains t he settings t hat are configured in step 3 of " SAVING A FILE WITH "File" " (page 16). Specif ying a user name, file name, folder, and conf idential setti ng makes it easier to manage and search for a f ile. In addition, when confidential is selected and a password is established, othe[...]

19 Assigning a file name A file name can be assigned to t he file. Specifying the folder Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. A maximum of 30 characters can be entered. For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide. 1 Touch the [Sto r[...]

20 Storing a file as a confidential file A password can be set for th e file to prevent othe rs from vi ewing it. Set a password (5 to 8 digits) wit h the numeric keys. 1 Enable the confidential property. (1) Select the [Confidential] checkb ox so that a checkmark appears. Confidential mode i s enabled and a password can be entered. (2) Touch the [[...]

21 Set the file storage format Set the format that is appropr iate for the use of the file. 1 Touch the [Stora ge Format] key. 2 Touch the key of the desired storage format. "Hi-Speed Print Mode" or "Send Allo wed Mode" can be selected for the storage format. Storing a file in "Hi-Speed Print Mode" allows it to be prin[...]

22 SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned docume nt in the Main folder or a custom folde r. Neither printing no r transmission are perfor med. "Scan to HDD" SCREEN The following screen appears w hen the [Scan to HDD] tab is touched in document filing m ode. Touch the k eys below to select Scan to [...]

23 [Original] key When the [Original] key is touched, the following screen appears. This screen is u sed to change the original size and select scanning settings fo r 2-sided originals. (1) Touch the [Scan Si ze] key. If the original is a non-stan dard size that cann ot be detecte d by auto ori ginal size detect ion, touch the [ Scan Size] ke y and[...]

24 [Color Mode] key Touch the [Color Mode] key to open the color mode settin g screen for Scan to HDD. The following settin gs can be selected for the scanning co lor when the [START] key ( ) is pressed. When you have finished selecting the mode, touch th e [OK] key. Mode Scanning meth od Auto The machine dete cts whether the origina l is color or [...]

25 Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following scr e en appea rs. For more informat ion on each setting, see "4. SPECIAL MODES" in the Image Send Guide. (1) [Erase] ke y The erase function is used to erase shadow lin es on images produced whe n scanning th ick originals or books on the docum[...]

26 PERFORMING "Scan to HDD" 1 Place the original. Place the original fa ce up in the docu ment feeder tray, or face down on the document glass. 2 Switch to document filing mode and select Scan to HDD settings. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Scan to HDD] tab. If you do not wish to select settings, go to the next step. [...]

27 This chapter explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic pr ocedure for retrie ving and using a stored file. The screens and procedures diff er depending on wh ether or not use r authenticatio n is enabled. See the sequence t hat applie[...]

28 Select the file that you wish to retrieve. • Select the folder in the folder selection screen . When the folder is selected, th e files in the folder will appear. Select the file th at you wish to retr ieve. ☞ FILE SELECTION SCREEN (page 30) SELECTING A FILE (page 31) • The search function can be used to retrieve a file. ☞ SEARCHING FOR [...]

29 FOLDER AND FILE SELECTION SCREENS To use a file stored by doc ument filing, the fold er and file must be selected. The fold er selection screen and file selection screen are explained be low. FOLDER SELECTION SCREEN Two differen t screens appear de pending on whether or not user authent ication is enabled on the mach ine. When user a uthenticati[...]

30 FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is exp lained below. (1) File key s The stored files are d isplayed. An icon showi ng which mode the file was stored from, th e file name, the user name, and the date the file w as stored appear i n each file key. When a file is touched, the[...]

31 SELECTING A FILE This section explains how to select a file to be used. 1 Select the folder that contains the file you wish to use. (1) Touch the [DOCUMENT FILING] key. The folder selection scree n will appear. If a different tab appears, touch the [File Retrieve] tab. When user authentication is enabled an d "My Folder" is configured [...]

32 JOB SETTINGS SCREEN When a file key is touched, the fo llowing screen appears. Touch the key of th e operation that you wish to perform and select settings. (1) File display This shows information on the currently selected file (j ob icon, file name, user name, store size, and color mode). (2) [Cancel] key Touch this key to cancel the operation [...]

33 PRINTING A STORED FILE A file stored using document filing ca n be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed agai n using those settings. The file can also be modified bef ore printing by c hanging th e print settin gs. After selecting th e desired f ile, follo[...]

34 PRINT SETTINGS SCREEN (1) [Paper Select] key Use this key to set the paper size. (2) [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. (3) [2-Sided] key Use this key to select the or ientation of the image on th e reverse side of the paper for 2-sided printing. To have the front and back images orient[...]

35 BATCH PRINTING All files in a folder that have the same user name and password can be print ed at once. 1 Touch the [Batch Print] key. To batch print only the files of a certain job type, touch the [Filter by Job] tab to change the displayed fil es, and touch the [Batch Print] key. 2 Touch the [User Name] key. When user authentication is used, t[...]

36 4 If a password has been established, touch the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Only files that have the same password wil l be selected. If you do not wish to enter a password, go to the ne xt step. 5 To set the number of cop ies, touch the [Change PRT.No.] key. If you wish to use[...]

37 SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. T he settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If neede d, you can also change the transmission settings to mod ify the retrieved file . After selecting th e desired f i[...]

38 SEND SETTINGS SCREEN The keys that appear in the se nd settings are explained belo w. For more inform ation on each of the settings, see "BASE SCREEN" in the Image Send Guide. Example of s can mode (1) Send mode tabs Touch the appropriate tab to select fax mode, scan mode, or Internet fax mode. (2) [Address Book] key Touch this key to [...]

39 PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the doc ument filing functi on. This prevents a f ile from being moved, or automatically or manu ally deleted. Three properti es are available for save d files: [Sharing], [Pr otect], and [Confiden tial]. When saved with the [Sha ring] property, a f[...]

40 Restrictions on chan ging the prop erty • A file that is set to "Sharing" can be changed to "Protect" or "Con fidential". However, a "Sharing" file that is saved in th e Quick File folder can only be chang ed to "Protect". • A file that is set to "Protect" can be changed to "Sh[...]

41 MOVING A STORED FILE Use this procedure to change t he location of a file (mo ve a file to a differ ent folder). After selecting th e desired f ile, follow the steps below. ☞ SELECTING A FILE (page 31) 1 Touch the [Move] key. 2 Touch the [Move to:] key. • A file cannot be moved to the Quick File Folder. With this procedu re, the or iginal na[...]

42 4 Touch the [Move] key. A file whose p roperty is "Protect" cannot be moved. To mo ve a protected file, change its property to "Sharin g" or "Confidential". User 2 Move Job Settings / Move Cancel file-01 Name 1 B/W File Name Move to: Select the folder the file is moved to. file-01 8½x11[...]

43 DELETING A STORED FILE Stored files that are no longer neede d can be deleted. Select the file that you wis h to delete an d touch th e [Delete] ke y. ☞ SELECTING A FILE (page 31) 1 Touch the [Delete] key. 2 Check the file and then touch the [Yes] key. A file whose property is "Protect" cannot be deleted . To delete a protected file,[...]

44 RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File ap pear as keys in the job st atus comple te screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a sa ved fax to another destination. 1 Press the [JOB STATUS] key. 2 Touch the job status selector key so[...]

45 SEARCHING FOR A STORED FILE When there are many stor ed files, it may take time to find a file. The sear ch function of document filing mode can be used to find a file quickly. This section explains how t o search for a file or folder on the machine's h ard drive. Searching is possible even wh en you only know part of the file name o r fold[...]

46 3 Using the user name to search There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the corre ct name. (B) Touch the [Default User] key. The user name can be selected from the factory stored users. (C) Touch the key[...]

47 4 Touch the [Start Search] key. The search results will appear in a screen simila r to the following screen. A list of the files that match your search criteria will appear. Select the desired file from the list. The job settings screen will appea r. To return to the base scre en of document filing mode, touch the [Cancel] key. To return to the [...]

48 Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specif ied folder, follow the st eps below. 1 Open the folder that you wish to search. (1) Touch the [DOCUMENT FILING] key. (2) Touch the key of the folder that you wish to search. If a password is set for the selected folder, a pas[...]

49 4 Using the user name to search There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the corre ct name. (B) Touch the [Default User] key. The user name can be selected from the factory stored users. (C) Touch the key[...]

50 5 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within Current Folder] checkbox . Use this method to search for a file in a con fidential folder. (2) Touch the [Start Search] key. The search results will appear in a screen si[...]

51 This chapter explains the sys tem settings for th e document filing function that ca n be configured by general users. For information o n configuring the syste m settings, see the User's Guide. For system settings that require administ rator rights, see t he Administrato r's Guide. ACCESSING THE SYSTEM SETTINGS Make sure that the mach[...]

52 DOCUMENT FILING CONTROL Document Filing Control is us ed to create, edit, and delete custom fo lders for document filin g. Touch the [Document Filing Control] key to configur e the settings. When the [Document Filing Cont rol] key is touched, the fo llowing screen w ill appear. • [Add New] key Use this to add a new cu stom folder. • List dis[...]

53 This chapter provides solution s to possible document filing problems. See the following table of contents to locate the appropriate page for your quest ion or problem . 5 TROUBLESHOOTING PROBLEMS RELATED TO FILING • Document filing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

54 PROBLEMS RELATED TO FILING PROBLEMS RELATED TO FILE MANAGEMENT Problem Point to check Solution Document filing does not take place. Did you select docu ment filing settings in the printer driver? In print mode, enable docume nt filing on the [Job Handling] tab of the printer driver. In copy mode or image send mode, touch the [Quick File] key or [...]

55 A confidential file or confidential folder cannot be opened . Did you enter the wro ng password? If you cannot reme mber the password, it i s possible to change the file or folder password to a new password in the system settings (administrator). Ask your administrator. A file name cannot be stored or changed. Does the name i nclude characters t[...]

MX1100-US-FIL-Z3 Document Filing Guide MX-M850 MX-M950 MX-M1100 MODEL: SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9[...]

Administrator's Guide MX-M850 MX-M950 MX-M1100 MODEL:[...]

2 Table of Contents About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 • Manuals Pro vided with th e Machine . . . . . . . . . . . . 4 1 SYSTEM SETTINGS (ADMINISTRATOR) System Settings (A dministrator) . . . . . . . . . . . . . . . . 5 Accessing the System Set tings (Administrator ) . . . 7 • When User Au thentication is [...]

3 About This Manual Please note • Considerable care has be en taken in preparing this manual. If yo u have any comments or concerns about the manual, please contact your dealer or ne arest SHARP Service Departme nt. • This product has undergon e strict quality c ontrol and inspecti on procedures. In the un likely event that a defect or other pr[...]

4 Manuals Provided with the Machine Printed manuals a nd manuals stored in PDF format o n the machine' s hard d rive are provided with the machine. When using the mach ine, read the app ropriate manual f or the feature you are using. Printed manuals Operation manuals in PDF format The manuals in PDF format provide detailed exp lanations of the[...]

5 This chapter explains the system settings that are conf igured by the administrator of the machine. System Settings (Administrator) The system settings ar e used to configure a variety of param eters to su it the aims and needs of your workplace. The system settings are also used to displa y or print out the current sett ings and status of the ma[...]

6 • Procedures for using the settings For the specific procedures for using the system se ttings, see "TOUCH PANEL " in the User's Guide. For the procedure for enterin g text, see "7 . ENTERING TEXT" in the User's Guide. • Administrator password To maintain security, the ad ministrator of the machine should promptl[...]

7 Accessing the System Settings (Administrator) To access the system sett ings (administrat or), th e administrator must log in as explained below. When User Authentication is not Enabled When " User Auth entication Se tting " (page 25) is not enabled, fo llow the procedure below t o log in. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [...]

8 When User Authentication is Enabled When " User Auth entication Se tting " (page 25) is enabled, follow the pr ocedure below to log in. When user authentication is by lo gin name and password (and e-mail address) Administrator log in is performed in th e user selection scree n. For more informat ion on the login procedu re when user aut[...]

9 Login by user number Touch the [Admin Login] key. Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure . The system settings (administrator) can be used. • In addition to login by touching the [Admin Login] key, the sys tem settings (administrator) can also be accessed whe[...]

10 System Settings (Administrator) List The system settings that appe ar following administrato r logi n are shown below. The def ault setting for each it em is also shown. ■ User Control * Thi s cannot be set on the machine. Set this in "User Con trol" in the Web pages. • Depending on the machine specificati ons and peripheral device[...]

11 ■ Energy save ■ Operation Settings Item Factory default setting Page ■ Energy Save 38 ● Toner Save Mode 38 X Print Disabled X Copy Disabled ● Auto Power Shut-Off Enabled 38 ● Auto Power Shut-Off Timer 90 min. 38 ● Preheat Mode Setting 15 min. 38 Item Factory default setting Page ■ Operation Settings 39 ● Other Settings 39 X Key[...]

12 *1 When the Inserter is installed. *2 This cannot be set on the machine. Set this in the system settings in the Web pages. *3 When the network scanner expansion kit is installed. *4 When the Internet fax expansion kit is installed. *5 When the facsimile expa nsion kit is installed. *6 When the application integrat ion module is in stalled. ■ D[...]

13 *1 When a saddle stitch finisher or saddle unit is instal led. *2 When the color expansion kit is installed. *3 MX-M950/M1100 only *4 When a large capacity tray is installed. *5 When a bypass tray is installed . *6 When an inserter is installed. *7 When a saddle stitch finisher or finisher is installed. *8 When a punch module is installed . *9 W[...]

14 * When a saddle stitch finisher or saddle unit is installed. ■ Network Settings ● Other Settings 47 X Copy Exposure Adjustment 5 47 X Rotation Copy Setting Enabled 47 X Add or Ch ange Extra Pr eset Ratios – 47 X Setting a Maximum Number of Copies 9999 47 X Initial Margin Shift Setting 47  Side 1 1/2"  Side 2 1/ 2" X Erase W[...]

15 ■ Printer Settings *1 When the printer expansion kit is installed. *2 When a bypass tray is installed . ■ Image Send Settings Item Factory default setting Page ■ Printer Settings * 1 51 ● Default Settings 51 X Prohibit Notice Page Printing Enabled 51 X Prohibit Test Page Printing Disabled 51 X A4/Letter Size Auto Change Disabled 51 X Pri[...]

16  Initial Resolution Setting 53 • Apply the Resolution Set when Stored Di sabled •S c a n * 1 200 X 200 dpi • Internet Fax* 2 200 X 100 dpi •F a x * 3 Standard  Default Exposure Settings Auto 54  Default Original Image Type Text 54 • Moiré Re duction Disable d  Must Input Next Address Key at Broadcast Setting Disabled 54 ?[...]

17  Initial File Format Setting 56 • File Type PDF • Black & White MMR (G4) • Color/Grayscale* 5 Medium • Specified Pages per File Disabled  Compression Mode at Broadcasting 56 • Black & White MH (G3) • Color/Grayscale* 5 Medium  Maximum Size of E-mail Attachments (E-mail) Un limited 57  Maximum Size of Data Attach m[...]

18 *1 When the network scanner expansion kit is installed. *2 When the Internet fax expansion kit is installed. *3 When the facsimile expa nsion kit is installed. *4 When a stamp unit is install ed. *5 When the color expansion kit is installed. *6 When a saddle stitch finisher or finisher is installed. ■ Document Filing Settings X I-Fax Send Sett[...]

19 X Default Color Mode Settings * 1 Mono2 62 X Default Storage Format Setting * 2 Hi-Speed Print Mode 62 X Default Exposure Settings Auto 63 X Default Original Image Type Text 63  Moiré Reduction Disabled X Initial Resolution Settings 600 x 600 dpi 63 X Color Data Compression Ratio Setting * 1 Medium 63 X Scan Complete Sound Setting Middle 63 [...]

20 *1 When the color expansion kit is installed. *2 When the color expansion kit is not installed. *3 When a saddle stitch finisher or finisher is installed. *4 When the Internet fax expansion kit is installed. *5 When the facsimile expa nsion kit is installed. ■ List Print (Administrator) * It may not be po ssible to use some settings, depending[...]

21 ■ Enable/Disable Settings Item Factory default setting Page ■ Enable/Disabl e Settings 67 ● User Control 67 X Disabling of Printing by Invalid User Disabled 67 ● Operation Settings 67 X Cancel Auto Clear Timer Di sabled 67 X Disabling of Job Priority Operation Disabled 67 X Disabling of Bypass Printing Di sabled 67 X Disable Auto Key Rep[...]

22 *1 When an inserter is installed. *2 When a large capacity tray is installed. *3 When a bypass tray is installed . *4 When a saddle stitch finisher or finisher is installed. *5 When a saddle unit is installed. *6 When a punch module is installed . *7 When a folding unit is install ed. *8 When the Internet fax expansion kit is installed. *9 When [...]

23 ■ Change Administrator Password ■ Product Key * It may not be possi ble to use some settings, depending on the peripheral de vices installed. ■ Data Backup ■ Storing/Calling of System Settings Item Factory default setting Page ■ Change Administrator Password See "TO THE ADMI NISTRATOR OF THE MACHINE" in the Safety Guide. 70 I[...]

24 ■ Administrator Adjustment *1 When a finisher (MX-FNX5) is installed. *2 When a punch module is installed. *3 When a finisher (MX-FNX6) or saddle stitch finisher (MX-F NX7) is inst alled. *4 When a saddle stitch finisher (MX-FNX7) is installed. *5 When a saddle unit is installed. *6 When a folding unit is installed. Item Factory default settin[...]

25 User Control User Control is used to config ure settings for u ser authenticatio n. Touch the [User Con trol] key to configure the settings. User Authentication Setting These settings enable or disable user authentic ation and specify the authenti cation method. When user authen tication is enabled , each user of t he machi ne is regist ered. Wh[...]

26 Other Settings Actions when the Limit of Pages for Output Jobs This setting determines wh ether or not a job will be completed if the page limit is reached while the job is in progress. The following selections ar e available. • Job is Stopp ed when the Limit of Pa ges is Reache d • Job is Completed even when the Limit of Pages is Reached Th[...]

27 User List This is used to store, edit, and de lete users when user aut hentication is enab led. When the [User List] key is touched, th e following screen appears. • [Add New] key Use this to add a new user. • [Delete All Users ] key Use this to delete all sto red users. (Excluding fa ctory stored users.) This oper ation can only be per form[...]

28 Settings *1 Does not appear when "User Number" is selected for the authentication method. *2 Only appears when "User Number" is se lected for the authentication me thod. *3 Not required when network authentication is used, as the password stored in the LDAP server is used. Item Description User Name (Required) Store the name [...]

29 Factory-stored users The following users are sto red in the machine at t he factory. • Administrator : Factory-stored account for th e administrator of the machine. • User : This is used when network authenticat ion is used and a login name not stor ed in the machine is directly entered. (T his cannot be selected in the login user scre en.) [...]

30 Page Limit Group List This is used to store grou ps of Account Limit Set tings. Th e page limits for each user are specified by selecting one of these stor ed groups when the user is stored. When the [Pag e Limit Grou p List] ke y is touched, the following screen ap pears. • [Add New] key Use this to add a new gr oup. • List display This sho[...]

31 Authority Group List Use this to st ore group s of user auth ority setting s. The aut hority of each use r is specified by selecting one of th ese stored groups when t he user is stored. When the [Authorit y Group List] key is touched, the following screen appear s. • [Add New] key Use this to add a new gr oup. • List display This shows the [...]

32 List of settings and factory defa ult settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the pre vious ly stored groups for use as a template for the new group. When selected, the group 's settings are applied. The factory[...]

33 * For detailed information, see the system setting explanations in this manual a nd the manuals for ea ch of the modes. Common Functi ons Approval Settings for 2-Sid ed Print 1-Sided/2-Sided Approved 1-Sided/2-Sided Approved 1-Sided/2-Sided Approved Output Approval Settings All allowed All allowed All allowed System Sett ings System Settings* Al[...]

34 Favorite Operation Group List This is used to store favorite operat ion groups and home screens. Favorite Operation Group Registration Sets of prefer red settings can be as groups. For e xample, a user who speaks a differ ent language woul d normally have to change the display langua ge each time he or she uses th e machine; howeve r, by storing[...]

35 Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favorite operation group. Settings Item Description Home Screen Name Enter a maximum of 32 characters for the home screen name. Select the Home Screen to be the Registration Model Select one of the pre viously stored home scr eens as a template f[...]

36 User Count This displays the tot al number of pages prin ted by each user. When the [User Coun t] key is touched, the following screen appea rs. • [Select All Users ] key This selects all users. • [Show] key This shows the counts of the selected user. • [Reset] key Use this to r eset the co unts of the selected us er. • User List This sh[...]

37 Resetting user counts Select a user in the setting screen and touch the [Reset] key. A c ount reset scre en for that user will appear. The reset screen will vary dep ending on whether a si ngle user or multiple users were selected. The it ems displayed in each case are described in the table below. When a single user is selected When multip le u[...]

38 Energy Save The Energy Save setti ngs help reduce powe r costs. From an environmental pe rspective, these se ttings also help reduce pollution and conser ve natural resour ces. Touch the [En ergy Save] key to configure t he settings. Toner Save Mode You can red uce the am ount of to ner used fo r printing. Auto Power Shut-Off This setting enable[...]

39 Operation Settings Settings relate d to machine operatio n can be configured. To uch the [Operatio n Settings] key to configur e the settings. Other Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the[...]

40 Disabling of Clock Adjustment This setting is used to prohibit chang ing of the date and time. Disabling of Covers/Inserts Mode This setting is used to prohibit the use of the covers and inserts function . Disable Manual Finishing (When the Inserter is inst alled.) This prohibits off -line output. Initial Original Count Setting This specifies wh[...]

41 Customize Key Setting Short-cuts to fu nctions that are fr equently used ca n be displayed in the base s creen of ea ch mode. For more inform ation, see the manuals for each mode. The settings are shown be low. Home Screen Settings Use this to configure the home scr een that appears when the [ HOME] key is pressed. The settings are shown be low.[...]

42 Device Control These settings contro l devices installed on the machine. Touch the [Device Control] key to configure t he settings. Other Settings Original Feeding Mode The following original feeding modes can be set to operate by defa ult in copy, Scan to HDD, and image send modes. When a mode is frequen tly used, this saves you from having to [...]

43 Detect Standard in Auto Color Mode (When the color expansion kit is installed.) When the color mod e is set to auto in im age send mode, the discrimina tion point fo r detecting wh ether originals are color or bl ack and white can be set to one o f 5 levels. To make it easier to detect a black an d white original, adjust the sett ing to ward [Cl[...]

44 Original Size Detector Setting One of the 7 groups of stand ard original sizes shown below ca n be selected for detect ion by the original size dete ction function. Cancel Detect ion at Document Glass Original size detection on th e document glass can be disabl ed. When this is done, all originals placed on the document glass are tr eated as sp [...]

45 Disabling of Devices Use these settings when a perip heral device on the machine has failed or when you wish to temp orarily disable a device. Disabling of Document Feeder Use this setting to prohibit the use of the automat ic document fee der, such as when the feed er malfunctio ns. (When the setting is enabled, scanning is still possible using[...]

46 Copy Settings The following settin gs are related to copying. Touc h the [Copy Settings] key to configure th e settings. Default settings select ed with these settings apply to all functi ons of the machine ( not just the copy function). Initial Status Settings The copier set tings are r eset when the [ POWER] key ( ) is turned on, when the [CLE[...]

47 Other Settings Copy Exposure Adjustment This is used to adjust the exposure level when [ Auto] is used for th e copy expo sure. Select separate sett ings for the documen t glass and for the automatic document feede r. Rotation Copy Setting When the o riginal and paper a re placed in different orientations, this function aut omatically rotates t [...]

48 Initial Tab Copy Setting This is used to set the default image shift width (tab width) for tab copying. The default wid th can be set from 0" (0 mm) to 5/ 8" (20 mm) in in crements of 1/8" (1 mm ). Disabling Deletion of Job Programs This is used to pr ohibit the delet ion and changing o f copy settings stor ed in job prog rams. Di[...]

49 Network Settings Network setting s are descr ibed below. Touc h the [Netwo rk Settings] k ey to configur e the settin gs. IP Address Setting When using the machine on a TCP/IP (IPv4) network, use this sett ing to config ure the IP a ddress of t he machine. The settings are shown be low. IP Address Enter the IP address of the machine. IP Subnet M[...]

50 Enable EtherTalk To use the machine on an EtherTalk network, this setting must be enab led. Enable NetBEUI To use the machine on a NetBEUI network, this set ting must be en abled. Reset the NIC This return s all "Network Settings" to the factory def ault settings. Ping Command Use this function to check if the machine can communicate w[...]

51 Printer Settings Settings related to the printer functi on can be configured. Touch the [Printer Setting s] key to configure the settin gs. Default Settings Printer condition setting s are described below. Prohibit Notice Page Printing This setting is used to disable printing of n otice pages. Prohibit Test Page Printing This setting is used to [...]

52 Interface Settings These settings are used to control and monito r data trans mitted to the USB port or networ k port of the machine. Hexadecimal Dump Mode This function is used to print the pr int data from a computer in hexa decimal format toge ther with the corresponding ASCII t ext. This allows you to check whether or not prin t data from th[...]

53 Image Send Settings Settings related t o the image send funct ion (scan, Internet fa x, etc.) can be config ured. Touch the [ Image Send Settings] key to configure the settings. Operation Settings The operation sett ings below apply to all image send fu nctions. Default Display Settings You can select one of 5 base screen types for the base scre[...]

54 Default Exposure Settings This is used to set the default exposur e settings for scanning a document in image send mode. Select [ Auto] or [Manual]. When [Manual] is selected, the exposure can be set to one of 5 le vels. Default Original Image Type Select the original type be forehand to ena ble transmission at a resolution su itable for the ori[...]

55 This is used to prohibit the stor ing of destinations. Storing from t he machine , storing from the Web pa ge, and storing from a compu ter can each be separately prohibited. Disable Registering Destination from Operation Panel This disables address con trol from the machine. Configure the setting f or each of the following items: •G r o u p ?[...]

56 Scan Settings Settings related to scanning can be configured. Default Sender Set The information stored here is used if you do n ot specify [Reply-To] in the send se ttings when performing Sca n to E-mail. Sender Name Enter a default sender name (maximu m of 20 characters) . Reply E-mail Address Enter a default rep ly address (maximum of 64 char[...]

57 Maximum Size of E-mail Attachments (E-mail) To prevent the t ransmission of excessively large ima ge files by Scan to E-mail, a file size limit can be s et from 1 MB to 10 MB in increme nts of 1 MB . If the total siz e of the image files created by scanning th e original exceed s the limit, the image files are discarded. If you do not wish to se[...]

58 I-Fax Settings These settings are used to configure the default settings for Inte rnet fax. I-Fax Own Name and Address Set This is used to configure the se nder name and address for Intern et fax. The entered sender name and address are printed at the top of each fax page yo u send. Sender Name Enter a default sender name (max. of 40 characters)[...]

59 Activity Report Print Select Setting This is used to have the Image Sending Activit y Report stored in the machine's memory aut omatically print at specified times. The Image Se nding Activity Report can be set to automatically prin t each time the number of transactions reaches 200, and it can a lso be set to auto matically print at a spec[...]

60 Rotation Sending Setting When transmitt ing an imag e that is on e of the fo llowing sizes, this function rotates the image co unterclockwise 90 degrees. (The setting can be configured separate ly for each size.) 8-1/2 x 11", 5-1/ 2" x 8-1/2"R, A4, B5R, A5R, 16 K Printing Page Number at Receiver When the transmitte d image is prin[...]

61 Reception Check Interval Setting This is used to specify the interval at which the machine automatically checks the mail server (POP3 server) for received Internet faxes. The interval can be set fro m 0 minutes to 8 hours in incre ments of 1 minute. When 0 hours 0 minutes is specified , the machine does not automa tically check t he mail serve r[...]

62 Document Filing Settings Document filing settings are de scribed below. Touch the [D ocument Filing Settings] key to configure the settings. Other Settings Default Mode Settings This is used to specif y which mode, Sharing or Confidential, is used as the de fault mode when st oring a file. When [Confid ential Mode] is se lected, the [C onfidenti[...]

63 Default Exposure Settings Default expo sure setting s for docum ent filing can be configured. Select [Auto] or [Manual]. If you select [Manual], set the ex posure to one of 5 levels. Default Original Image Type Select the original type be forehand to enable scann ing at a resolut ion suitab le for the original. The settings are shown be low. •[...]

64 Document Output Options The use of a stored file ca n be allowed or prohibi ted by opera tio n type and by the mode from which the f ile was stored. Automatic Deletion of File Settings Time and folder settings can be configured to have files in specified folders (stored by do cument filing) automatically deleted at a specified tim e. Up to 3 set[...]

65 List Print (Administrator) This is used to print lists and repor ts that are only for us e by the administrato r of the machine. Tou ch the [List Print (Administrat or)] key to configu re the settings. Administrator Settings List Lists of the administ rator settings for the following modes can be printed. • Copy •P r i n t • Image Send •[...]

66 Security Settings The following settin gs are related to securit y. Touch the [Security Se ttings] key to configure t he settings. SSL Settings SSL can be used for data transmissio n over a network. SSL is a protocol that enable s the encryption of information communica ted over a network. En crypting data makes it possible to tran smit and rece[...]

67 Enable/Disable Settings The following s ettings ar e used to pr ohibit the us e of certain functions. T ouch the [ Enable/Disable Settings] ke y to configure the settings. User Control Disabling of Prin ting by Invalid User Printing by users whose information is not stored in the machine, such as printing without entering valid user information [...]

68 Disabling of Punch (When a pun ch module is inst alled.) This setting is used to prohibit p unching, such as wh en the punch module of t he finisher or the saddle stitch finisher malfunctions. Disabling of Fold (When a folding unit is installed.) Use this to prohibit paper folding, such as when the folding unit fails. Disabling of Master Mach in[...]

69 Disable Registering Dest ination on We b Page This disables addr ess control from the We b pages. Configure the setting f or each of the following items: •G r o u p •E - m a i l • FTP •D e s k t o p • Network Folder • Internet Fax •F a x Select All: Select all items. Clear Checke d: Clear all selections. Disable Registr ation Using[...]

70 Change Administrator Password This is used to change th e administrato r password. To uch the [Change Admi nistrator Passwor d] key to change the password. When changing the passwor d, be sure to remembe r the new password. It is recommende d that you periodica lly change the administrato r password. Password Enter the n ew adminis trator pass w[...]

71 Product Key The procedures f or entering the pr oduct keys of the ex pansion kits are explained below. Touch the [Produc t Key] key to configure the settings. Serial Number This displays the serial numb er that is required to obta in the product k ey. Network Scanner Expansion Kit Enter the product key of the Network Scanner Expa nsion Kit. Prin[...]

72 Data Backup Settings and infor mation stored i n the machine can be save d to USB memory. Storage Backup Address book info rmation and user inf ormation stored in the machine ca n be saved to and retrieve d from USB memory. Export This exports dat a to USB memory. Import Use "Export" to import data wr itten to USB memory back into the [...]

73 Storing/Calling of System Settings The current system setti ngs can be stored, previou sly stored system settings ca n be retrieved, and the factory default system settings can be res tored. Touc h the [Storing/Calling of System Sett ings] key to configure the settings. Restore Factory Defaults This is used to return the system sett ings to the [...]

74 Administrator Adjustment "Administrator Adjustment" is a special ad justment function fo r the administrator. This lets the administrat or correct the position and size of imag es and pe rform fine ad justment of the output positions of peripheral devices. Image Adjustment Fine-adjustment of devices related to the imag e can be perform[...]

75 Option Adjustment Fine-adjustment of peripheral devices can be p erformed. Finisher (When a fi nisher (MX- FNX5) is i nstalled. ) This adjusts the staple positio ns and the punch positions of the finish er. Staple Position This adjusts the staple positions for each pape r size. Set a number from 46 to 54 (1 = 0.5 mm). A higher numbe r moves the [...]

76 This chapte r explains sys tem setting s for the fa x function th at require ad ministrato r rights. The system settings fo r the fax function can o nly be conf igured when the facsimile expansion kit is installed. System Settings for Fax (Administrator) List When the system settings fo r fax are accessed with ad ministrator ri ghts, the followi[...]

77  Speaker Volume Details Setting 78 • Speaker / Line Monitor Small: 3, Middle : 6, Big: 8 • Ringer Volume / Fax Re ceive Complete Signal / Fax Send Complete Signal / Fax Communication Error Signal Small: 2, Middle: 4, Big: 8  Remote Re ception Number Se tting 5 78  Original Print on Transaction Report Print Out Error Report Only 79 ?[...]

78 Image Send Settings Settings relate d to the image send fun ction (scan, Interne t fax, etc.) can b e configured. Touch the [Image Send Settin gs] key to configure the settings. Fax Settings The fax settings can be enable d or disabled to suit the needs of your workplac e. Fax Own Name and Number Set Use this setting to enter t he fax number of [...]

79 Original Print on Transaction Report When a transaction repo rt is printed for a memory transmission, this is used to print part of the first page of the transmitted orig inal on the transact ion report. Select one of the settings belo w. • Print Out All Re port • Print Out Error Repo rt Only • No Printed Re port This setting will not be e[...]

80 Settings for fax tran smission can be configured . Auto Reduction Sending Setting This setting is used to have t he size of transmitted faxes automatically r educed to match th e size of the paper in the receiving machine. If the setting is disabled, faxes are sent at full size. Because the size is not adjusted to match the size of the printing [...]

81 This is used to store sender names used in "Own Number Select". A m aximum of 18 na mes can be stor ed. Add New Store a sender name. A maximu m of 20 characters can be entered fo r the sender name. Contr ol numbers are from 01 to 18. The lowest number not yet in u se is automatically assigned whe n you begin the storing procedure. This[...]

82 Print Style Setting This setting determ ines t he paper selection condition when printing received faxes . Select one of the three conditions below. Print Actual Siz e Cut off D isabled The received fax image is printe d at full size without dividing it onto multiple shee ts of paper. If the same size of paper or larger paper is not load ed, the[...]

83 This setting is used to block fax recept ion from specified fax numbers (anti ju nk fax numbers). Up to 50 anti junk fax numbe rs can be stored. Add New Add a new anti-junk f ax number. When sto ring an anti-junk num ber, a maximum of 20 digi ts can be entered. Number Key List This shows a list of the stored an ti-junk numbers. An anti-junk numb[...]

84 This chapter describes con venient functions f or the ad ministrator of the machine. Control Settings in the Web Pages The Web pages can be used to c onveniently perform c ontrol tasks. Releasing the Lock on the Machine Operation Panel If a user m akes three un successful log in attempts in a row when " A Warning when Log in Fails " (p[...]

MX1100-US-SY A-Z2 Administrator's Guide MX-M850 MX-M950 MX-M1100 MODEL: SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9[...]