Toshiba 723 manual

MUL TIFUNCTIONAL DIGIT AL SYSTEMS User Functions Guide[...]

TRADEMARKS AND COPYRIGHT T rademarks - The official name of Windows 98 is Microsoft Windows 98 Operating System. - The official name of Windows Me is Microsoft Windows Me Operating System. - The official name of Windows 2000 is Microsoft Windows 2000 Operating Syste m. - The official name of Win dows XP is Mi crosoft Windows XP Operating System. - [...]

1 T ABLE OF CONTENTS TABLE OF CONTENTS .............. .............. ........... .............. .............. .............. .............. .............. . .. .......... 1 PREFACE ................... ........... .............. .............. .............. .............. .............. ............ ........ ........... ........... .. 3 1. MANAGIN[...]

2 T ABLE OF CONT ENTS (Cont.) • Setting the Sleep/Auto Shut Off Mode ........................... .............. .............. .............. .............. ...... 1 06 • Setting the Option .......... .............. .............. .............. .............. .............. .............. .............. ............ 108 • Setting the Drawer [...]

3 PREF ACE Thank you for purchasing the T oshiba Multifuncti onal Digital Systems e-ST UDIO520/600/72 0/850 or e-STUDIO523/603/723/853. Th is Operator ’s Manual describ es the following: • How to set up the Multifunctional Digital Systems. • How to operate the functions in the [USER FUNCTIONS] button . Before using the Multifunctio nal Digita[...]

4 PREF ACE (Cont.) Other guides ar e provided by th e User Documentation CD-ROM in PDF files: T opAccess Guid e This T o pAccess Guide explains how to operate and set up the network functions such as the network sc anning function and job management, using the T o pAccess (Web-based utility) from client computers. Network Administration Guide This [...]

5 T o read manuals in PDF (Por t able Document Format) files Viewing and printing this operator ’s manual in PDF f iles require that you install Adobe Reader or Adobe Acrobat Reader on your PC. If Adobe Re ader or Adobe Acrobat Reader is no t installed on your PC, down- load and install it from the we bsite of Adobe Systems Incorporate d. Network[...]

6 PREF ACE (Cont.) Precautions in this manual T o ensure correct and safe use of this equi pment, this operator ’s manual describes safety precautions according to the three levels shown below . Y ou should fully understand the meaning an d impor tance of these items before readi ng this manual. Other than the above, this manual also describes in[...]

7 1 1. MANAGING ADDRESS BOOK (ADDRESS MENU) 1. MANAGING ADDRESS BOOK ..... ................ .................... ................ ................... ................ .. 8 • About Managing Contact s in Address Book................... .............. ................. .............. .............. ......... .8 • Registering Contact s ............[...]

8 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1 1. MANAGING ADDRESS BOOK About Managi ng Cont act s in Address Book The Address Book contents are enter ed using the [ADDRESS] button. The Address Book content s are used for Facsimile and Scan to E-mail. In Address Book, you can register up to 1000 contac ts that can contain a fax number , an E-mail ad dr[...]

9 1 Registering Contact s The following procedure de scribes how to r egister new contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] bu tton, and then press the [ADDRESS BOOK] button on the touch p anel. • The ADDRESS BOOK screen is displayed. 3 Press unde[...]

10 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 4 Press each button on the touch panel to enter following cont act in for- mation. • [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the touch panel. • [LAST NAME] — Enter the last name of the contact. This name [...]

11 1 6 Specify following it ems as you required. • TX TYPE — This sets the type of the fax transmission mode. Press th e [MEMORY TX] button to select the memory transmission mode or the [DIRECT TX] button to select th e direct transmission mode. • ECM — Select whether enabling or disabling the ECM (E rror Correction Mode) to automatically r[...]

12 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 Editing Cont act s The following procedure de scribes how to edit existing contacts in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] bu tton, and then press the [ADDRESS BOOK] button on th[...]

13 1 4 Press each button on the touch panel to edit the cont act information. • For the description of each item, see the S tep 4 in the procedure of “Registering Contacts” in the previous sec- tion. 5 Press the [OPTION] button to specif y the default settings for a fax transmission. This is available only when the optional fax unit is instal[...]

14 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 Deleting Contact s The following procedure descri bes how to delete existing contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] bu tton, and then press the [ADDRESS BOOK] button on t[...]

15 1 4 Press the [YES] button to delete th e cont act, or the [NO] button to cancel deleting. • When you press the [YES] button, the selected contact is deleted.[...]

16 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 Searching Contact s The following procedure describe s how to search for cont acts in the Address Book. This fu nction is useful to find the contact that you want to edit. Y ou can search for the contacts by ente ring an ID number or the search stri ngs. Searching a Cont ac[...]

17 1 5 The touch p anel displays the screen that cont ains the searched con- t act. Press the cont act and press the [EDIT] button to edit the contact information, or press the [DELETE] button to delete the cont act. • See “Editing Contact s” for the instruction to edit the contact.  P. 1 2 Searching Contact s by Entering Search String 1 P[...]

18 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 4 Press the button that is used fo r searching to specify the search string. • When yo u press each button, the input screen is displayed. 5 Enter the search string using the keyboard and digit al keys, and press the [ENTER] button. It will search for the contacts that co[...]

19 1 7 The touch p anel displays the screen that cont ains the searched con- t act s. Press the cont act and press th e [ENTER] b utton to edit the con- t act information. • See “Editing Contact s” for the instruction to edit the contact.  P. 1 2[...]

20 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1 2. MANAGING GROUPS About Managing Groups in Address Book Y ou can create groups that contain the multiple me mbe rs of contact s. This enables you to specify the groups instead of specifying each recipient separate ly when operating Scan to E-mail, or fax or Internet Fax transmission. Y ou can also delete[...]

21 1 Creating New Group The following procedure de scribes how to create a new group in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] button, and then press the [GROUP] button on the touch p anel. • The GROUP screen is displayed. 3 Press undefined button that yo[...]

22 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 5 Enter the group name us ing the keyboard and di gital keys, and press the [ENTER] button. 6 Press the [ENTER] button. • The CHECK OF GROUP MEMBER screen is displayed. 7 Select the cont act s that you want to add to the group, and then press the [ENTER] button. • T o add or[...]

23 1 8 New Group is created and appears on the touch p anel.[...]

24 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Editing Group s The following procedure describ es how to edit the name of groups, add or remove the members in groups. Editing Group Name 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] button, and then press the[...]

25 1 4 Press the [GROUP NAME] butt on to edit the group name. • The input screen is displayed. • If you do not change the group n ame, press the [ENTER] button and then skip to step 7. 5 Enter the group name using the keyboa rd and digit al keys, and press the [ENTER] button. 6 Press the [ENTER] button. • The CHECK OF GROUP MEMBER screen is d[...]

26 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 7 In the screen, the cont act s that have been registered in the group are highlighted. • T o add or remove the contacts by selecting each contact s manually , see “Adding or Removing Contacts”.  P. 2 6 • T o add the contact s by searching them with the ID number, see[...]

27 1 Adding Contact s by Searching with ID Number 1 Press the [KNOWN ID] button. • The KNOWN ID screen is displayed. 2 Enter the ID Number using the digit al keys and press the [ENTER] but- ton. 3 The touch p anel displays the screen that cont ains the searched con- t act. Press the cont act to be added to the group. • T o add both the fax numb[...]

28 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 4 Press the [ENTER] button to add to the group. • The contacts in the group are modified. Adding Contact s by Searching with Search String 1 Press the [SEARCH ADDRESS] button. • The SEARCH ADDRESS screen is disp layed. 2 Press the button that is used fo r searching to specif[...]

29 1 4 Specify the search string in the item s that you require and press the [SEARCH] button. 5 The touch p anel displays the screen that cont ains the searched con- t act s. Press the c ont act s that you want to add to the group. • T o add both the fax number and E-mail address of a c ontact to the group, press over the contact name. • T o a[...]

30 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Deleting Group s The following procedure de scribes how to delete a group in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] button, and then press the [GROUP] button on the touch p anel. • The[...]

31 1 4 Press the [YES] button to delete the cont act, or [NO] button to cancel deleting. • When you press the [YES] button, the selected group is deleted.[...]

32 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Searching Group s The following procedure de scribes how to search for grou ps in the Address Book. This function is useful to find the contact that you want to edit. Y ou can search for the grou ps by enteri ng the ID number or the search string. Searching a Group by ID Number [...]

33 1 5 The touch p anel displays the scr een that cont ains the searched group. Press the group and press the [EDIT] bu tton to edit the group information. • See “Editing Groups” for the instruction to edit the group.  P. 2 4 Searching Group s by Group Name 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functio[...]

34 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 4 Press the [GROUP NAME] button to specify the search string. • The input screen is displayed. 5 Enter the search string using the keyboard and digit al keys, and press the [ENTER] button. It will search for the groups that contai n the search string in the group name field. 6[...]

35 1 7 The touch p anel displays the scr een that cont ains the searched group s. Press the group and press th e [ENTER] button to edit the group information. • See “Editing Groups” for the instruction to edit the contact.  P. 2 4[...]

36 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Confirming the Members of the Group s The following procedure de scribes how to confirm the contacts that are added in the group. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] button, and then press the [GROUP] [...]

37 2 2. MANAGING COUNTERS (COUNTER MENU) 1. TOT AL COUNTER ........... ................ ................. ................... ................ ................ ................ 3 8 • Displaying Print Counter ............ .............. ........ .............. ........... .............. .............. .............. . ........ ..... 38 • Display[...]

38 2.MANAGING COUNTERS (COUNTER MEN U) 2 1. T OT AL COUNTER Displaying Print Counter This feature allows you to disp lay the Print Counter . The print counter contains following counters: • Copy Counter — indicates the number of sheets that have been printed by copy operations. • Fax Counter — indicates the number of sheets that have been p[...]

39 2 Displaying Scan Counter This feature allows you to disp lay the Scan Counter . The scan counter contains following counters: • Copy Counter — indicates the number of originals that have been scanned by copy operations. • Fax Counter — indicates the number of originals that have been scanned by fax and Internet Fax transmissions. • Ne[...]

40 2.MANAGING COUNTERS (COUNTER MEN U) 2 2. PRINT OUT T OT AL COUNTER This feature allows you to print the total counter list. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [COUNTER] button, and th en press the [PRINT OUT TOT A L COUNTER] button on the touch p anel. • The total counter lis[...]

41 2 3. DEP ARTMENT COUNTER Displaying Print Counter for Dep artment Code This feature allows you to disp lay the number of the print counter fo r each department code. The department counter is avai lable only when this equi pment has been managed w ith the department code.  P .47 “4.MANAGING D EP ARTMENT CODE” The print counter contains fo[...]

42 2.MANAGING COUNTERS (COUNTER MEN U) 3.DEP ARTMENT COUNTER (Cont.) 2 4 Press the [PRINT COUNTER] button. 5 The Print Counter for the specifie d dep artment code is displayed.[...]

43 2 Displaying Scan Counter for Dep artment Code This feature allows you to disp lay the number of the scan co unter for each department code. The department counter is avai lable only when this equi pment has been managed w ith the department code.  P .47 “4.MANAGING D EP ARTMENT CODE” The scan counter contains following counters: • Copy[...]

44 2.MANAGING COUNTERS (COUNTER MEN U) 3.DEP ARTMENT COUNTER (Cont.) 2 4 Press the [SCAN COUNTER] button. 5 The Scan Counter for the specified dep artment code is displayed.[...]

45 2 Displaying Fax Communication Counter for Dep artment Code This feature allows you to disp lay the number of the Fax and Internet Fax Transmission and Reception counter for each department code. The department counter is avai lable only when this equi pment has been managed w ith the department code.  P .47 “4.MANAGING D EP ARTMENT CODE”[...]

46 2.MANAGING COUNTERS (COUNTER MEN U) 3.DEP ARTMENT COUNTER (Cont.) 2 4 Press the [F AX COMMUNICA TION] butto n. 5 The Fax Communication Counter for th e specified dep artment code is displayed.[...]

47 2 4. MANAGING DEP ARTMENT CODE Logging On As Administrator Y ou can audit the copy quantity of copy , print, sc an, and facsimile pages performed by setting a depart- ment code. Up to 1000 departm ent codes can b e registered. T o manage th e department code, you must know the administrator p assword for this equipment. There- fore, it is recomm[...]

48 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 4 Enter the administrator p asswo rd and press the [ENTER] button. • The DEPT . MANAGEMENT menu is displayed. 5 Continue the operation that you want. •  P .49 “Printing Department Codes List” •  P .50 “Enabling Department Code” •  P .51 “Resettin[...]

49 2 Printing Dep artment Codes List Y ou can print out the department codes lis t and counters for each department code. 1 In the DEPT . MANAGEMENT menu, press the [PRINT OUT DEP ART- MENT CODES] button. • Printing b egins. • For the procedure to display the screen above, see “L ogging On As Administrator”.  P. 4 7 • For an output exa[...]

50 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Enabling Dep artment Code In the initial setting, the department code feature is disabled. If you want to manage the counter sepa- rately by the department codes, you must enable the department code. When the department manage- ment is enabled, the department code input sc[...]

51 2 Resetting All Dep artment Counters This function clears all de partment counters to “0”. • This function is available only when the department code is enabled. • This function clears only the department co unters. Y ou cannot clear the total counter . 1 In the DEPT . MANAGEMENT me nu, press the [RESET AL L COUNTERS] button. • The cle[...]

52 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Deleting All Dep artment Codes This function del etes all departmen t codes that have been registered. The [DELETE ALL] button will be availa bl e after registering a department code.  P .53 “Registering a Ne w Department Code” 1 In the DEPT . MANAGEMENT menu, press[...]

53 2 Registering a New Dep artment Code The function allows you to re gister new department code. After registering the departmen t code(s), you must ena ble the Department Code function.  P .50 “Enabling Department Code” 1 In the DEPT . MANAGEMENT menu, press the [DEP ARTMENT REGIS- TRA TION] button. • The DEP ARTMENT CODE screen is displ[...]

54 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 3 Enter the dep artment name using the keyboard and digit al keys, and press the [ENTER] button. • The REGISTRA TION DEP ARTMENT CODE screen is displayed. 4 Enter the 5-digit code in the “New Code” field using the digit al keys, and then press the [SET] button to set[...]

55 2 5 Enter the 5-digit code again in th e “Retype New Code” field using the digit al keys, and then press the [SET] button to set the entry . • If you enter th e code, asterisks (*) appear in the “R etype New Code” field. • If you want to clear the code to retype it, press the [CLEAR] bu tton on the Control Panel. If you want to retur[...]

56 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Editing the Dep artment Code The function all ows you to edit the existi ng department code. 1 In the DEPT . MANAGEMENT menu, press the [DEP ARTMENT REGIS- TRA TION] button. • The DEP ARTMENT CODE screen is displa yed. For the procedure to display the screen above, see ?[...]

57 2 3 Press the [ENTER] button. • The input screen is displayed. 4 Enter the dep artment name using the keyboard and digit al keys, and press the [ENTER] button. • The CHANGE DEP ARTMENT CODE screen is displayed. 5 Enter current dep artment code in the “Current Code” field using the digit al keys, and then press the [SET] button to set the[...]

58 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 6 Enter new 5-digit code in the “New Code” field using the digita l keys, and then press the [SET] button to set the entry . • If yo u enter the code, asterisks (*) appe ar in the “New Code” field. • If you want to clear the code to retype it, press the [CLEAR][...]

59 2 9 Set the limit ation of this de p artment code as required. • Press the [ON ] button to enable the output limitation fo r this department code. When you select the [ON] but- ton, enter the maximum number of the outputs for this depa rtment code to the “ Limitation” field using the digital keys. Y ou can enter up to “99999999”. If yo[...]

60 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Deleting the Department Code The function allows you to delete the existing department code. 1 In the DEPT . MANAGEMENT menu, press the [DEP ARTMENT REGIS- TRA TION] button. • The DEP ARTMENT CODE screen is displa yed. For the procedure to display the screen above, see ?[...]

61 2 3 Press the [YES] button to delete the dep artment code, or [NO] button to cancel deleting. • When you press the [YES] button, the department code is deleted.[...]

62 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Resetting the Counter of Each Dep artment The function allows you to reset the coun ter of specific dep artmen t code only . 1 In the DEPT . MANAGEMENT menu, press the [DEP ARTMENT REGIS- TRA TION] button. • The DEP ARTMENT CODE screen is displa yed. For the procedure to[...]

63 2 3 Press the [YES] button to clear the c ounter of the dep artment code, or [NO] button to cancel clearing the counter . • When you press the [YES] button, the counter of the department code is cleared.[...]

64 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Setting Output Limit ations for All Dep artment s This function allows yo u to set the output limit ation for all departments by a single operation. When you select [ON], the output wil l be disabled for all departments. When you select [OFF], the infinite outputs will be [...]

65 2 5. CHANGE USER P ASSWORD When the “MFP Local Authentication” feature is used, th is function allows e ach user to change h is or her authentication password. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [COUNTER] button, and then press the [CHANGE USER P A SSWORD] button on the tou[...]

66 2.MANAGING COUNTERS (COUNTER MEN U) 5.CHANGE USER P ASSWORD (Cont.) 2 4 Enter a new p assword using the key board and digit al keys, and press the [ENTER] key to set the entry . • The input password appears as asteri sks (*) in “NEW P ASSWORD” field. 5 Press the [RETYPE NEW P ASSWORD] button. • The input screen is displayed. 6 Enter the [...]

67 2 7 Press the [ENTER] button. • Returns you to the Use r Authentication screen.[...]

2 68 2.MANAGING COUNTERS (COUNTER MEN U)[...]

69 3 3. SETTING ITEMS (USER) 1. SETTING GENERAL FUNCTI ONS .............. .................... ................ ................... ................ 70 • Setting the Auto Clear Mode .............. .............. ................. .............. .............. .............. ............ .......... 70 • Changing the Display Language ............[...]

70 3.SETTING ITEMS (USER) 3 1. SETTING GENERAL FUNCTIONS Setting the Auto Clear Mode This function sets how long the machine waits before clearing the previo us functions set on the control pan el. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [GENERAL] butt[...]

71 3 Changing the Display Language The language used on the touch panel can be changed to a different one. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [GENERAL] button on the touch p anel. • The GENERAL menu is displayed. 3 Press the [CHANGE LANGUAGE] bu[...]

72 3.SETTING ITEMS (USER) 1.SETTING GENERAL FUNCTIONS (Cont.) 3 Setting the Reversed Display Mode Y ou can change the touch panel to be di splayed in the Reversed Display mode (which the white portion will be black and the black portion will be white). Changing to the Reversed Displ ay mode helps you to di splay the touch panel more clearly whe re [...]

73 3 4 Press the [ON] button to enable the Reversed Display , or [OFF] button to disable the Reversed Display . • When you select the [ON] button , the touch panel is displayed in the Reversed Display mode.[...]

74 3.SETTING ITEMS (USER) 1.SETTING GENERAL FUNCTIONS (Cont.) 3 Clearing the T oner Near Empty Detection Message When the toner near empty me ssage is displayed in th e T ou ch Panel Display , clear th e message by the following operation after replacing the toner . 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functio[...]

75 3 2. SETTING COPY FUNCTIONS Y ou can change the initial setting (de fault setting) of copy job . 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [COPY] button on the touch p anel. • The COPY screen is displayed. 3 Specify the following items as you requir[...]

76 3.SETTING ITEMS (USER) 2.SETTING COPY FU NCTIONS (Cont.) 3 5 Specify the following items as you require. • In the “INSERTER/INVERT BACKSIDE COVER” option, press the [ON] button if you want to invert the back cover that is fed from the Inserter Unit. This option is useful when you w ant to output the front cover as the face side will be fro[...]

77 3 3. SETTING F AX FUNCTIONS Y ou can change the initial setting (default setting) of fa x and Internet F ax features. The [F AX] button in the [USER] menu will be availabl e only wh en the Scanner Kit or Printer/Scanner Kit is installed, or when the optional Fax unit is installed. 1 Press the [USER FUNCTIONS] button on the control p anel to ente[...]

78 3.SETTING ITEMS (USER) 3.SETTING F AX FUNCTIONS (Cont.) 3 5 Specify the following items as you require. • In the “TTI” option, specify whether the TTI is enabled or disabled as default setting. [ON] — Press this to print a transmission he ader (TTI) on re ceived faxes to clearly ide ntify the sender name of received faxes. [OFF] — Pres[...]

79 3 4. SETTING SCAN FUNCTIONS Y ou can change the initial setting (de fault setting) of scan job. The [SCAN] button in the [USER] menu will be availabl e onl y when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USE[...]

80 3.SETTING ITEMS (USER) 4.SETTING SCAN FUNCTIONS (Cont.) 3 [600] cannot be selected in the “RESOLUTION” option when [GRA Y SCALE] is selected in the “ ORIGINAL MODE” option. 4 Press the [Next] button to display the next screen. 5 Specify the following items as you require. • In the “JPEG COMPRESS” option, press the des ired mode bu [...]

81 3 5. PRINTING LISTS Printing the Address Book List Y ou can print the address book list that shows all registered contacts in this equipment. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [LIST] button on the touch p anel. • The LIST menu is displayed. [...]

82 3.SETTING ITEMS (USER) 5.PRINTING LISTS (Cont.) 3 Printing the Group Numbers List Y ou can print the group numbers l ist that shows a ll register ed groups and members in this equipment. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [LIST] button on the t[...]

83 3 Printing the Function List (User) Y ou can print the function list that shows th e functi on flow under th e [USER] button of the User Functions. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [LIST] button on the touch p anel. • The LIST menu is displ[...]

84 3.SETTING ITEMS (USER) 3 6. CHECKING E-MAIL This function allows yo u to check for new E-mails (Internet Faxes) on the POP3 server . The [CHECK E-MAIL] button in the [USER] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. This equipment also automatically checks for new E-mails on the P[...]

85 3 7. SETTING DRA WER This function allows yo u to set the paper size and paper type of each drawer . 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [DRA WER] button on the touch p anel. 3 Press the drawer portion in the illu stration to highli ght the draw[...]

86 3.SETTING ITEMS (USER) 3 8. TURN OFF THE POWER (SHUT DOWN) When turning off the power of the equipment , p erform the following shutdown procedure. DO NOT turn off the power by switching off the power s witch of the e quipment as it can cause the fail ure of the hard disk. Before turning off the power , be sure that the following 3 conditions ar[...]

87 3 4 “Shut down in progress” appears on the screen, and then the equip- ment is shut down. • The power switch automatically returns to the OFF position.[...]

88 3.SETTING ITEMS (USER) 3 9. SETTING BIP PRINTING The [BIP PRINTING] button will be available only when th e optio nal Bluetooth Module is installed. For the instructions on how to set the BIP printing, please refer to the GN-2010 Op erator ’s Manual for Blue- tooth .[...]

89 4 4. SETTING ITEMS (ADMIN) 1. ENTERING TO ADMIN MENU ......................... ................... ................ ................ ................ 91 2. SETTING GENERAL FUNCTI ONS .............. .................... ................ ................... ................ 93 • Setting the Device Information ...... ................ ............[...]

4 90 4.SETTING ITEMS (ADMIN) 10. SETTING LIST/REPORT . .................... ................ ................... ................ ................ ........... 167 • Setting the T ransmission / Reception Journal ............. ................. .............. .............. ................. ...... 1 67 • Setting the Communication Report ........[...]

91 4 1. ENTERING T O ADMIN MENU When the administrator password has been set, you mu st enter the administrator password to enter the [ADMIN] menu in the User Functions screen. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADMIN] button. • The ADMINISTRA TOR P ASSWOR D screen is displayed[...]

92 4.SETTING ITEMS (ADMIN) 1.ENTERING TO ADMIN MENU (Cont.) 4 5 The ADMIN menu is displayed. Cont inue the administrative operation that you require. •  P .93 “2.SETTING GENERAL FU NCTIONS” •  P .1 1 1 “3.SETTING NETWORK FUNCTIONS” •  P .146 “4.SETTING COPY FUNCTIONS” •  P .148 “5.SETTING FAX FUNCTIONS” •  P[...]

93 4 2. SETTING GENERAL FUNCTIONS Setting the Device Information Y ou can set the device informa tion of this equipme nt. These items appear in the Device page of T opAc- cess, that is the web-base d device management util ity . 1 Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. T o display the ADMIN menu, see “1.E[...]

94 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 3 Press each button on the touch pa nel to enter following items. • [LOCA TION] — Press t his button to enter the location where this device is located. • [SERVICE PHONE NUMBER] — Press this button to enter the service call number . • [CONT ACT INFORMA TION] — Press this b[...]

95 4 Setting the Notification Y ou can set the notification mail to send a notification messag e when specified events occur on thi s equip- ment such as toner empty , paper empty , serviceman call, and so on. Y ou can specify up to 3 E-mail addresses for the destination of the notification message. • Y ou can specify the events that you want to [...]

96 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 3 Press the [E-MAIL] buttons. • The input screen is displayed. 4 Enter the E-mail address using the keyboard and digital keys, and press the [ENTER] key to set the entry . • Y ou can specify up to three E-mail addr esses to which the notification message will be sent, as required.[...]

97 4 Changing the Administrator Password Y ou can change the administrator password. The ad ministrator password must be alphanumeric charac - ters of 6 or more and 10 or less. 1 Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. T o display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.  P. 9 1 2 Press the [P [...]

98 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 4 Enter the current administrator p assword and press the [ENTER] but- ton. • The input password appears as asterisks (*). If the administrator password will be changed at the fi rst time, enter “ 123456” in the “Old Password” field. 5 Same as “OLD P ASSWORD”, pr ess the[...]

99 4 Setting the Date and Time The clock built in to this equipment can be set by enteri ng the date and time using the digital keys. 1 Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 9 1 2 Press the [CLOCK] button. • The CLOCK menu is display[...]

100 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 4 Highlight the section that you want to edit us ing the arrow buttons, and enter the number us ing the digit al keys. • The “DA Y ” section describes the day of week with a number . The numbers corresponding to the days of week as following: 1: Sun, 2: Mon, 3:T ue, 4: Wed, 5: [...]

101 4 Setting the Weekly T imer Using the built-in weekly ti mer , you can ha ve this e quipment automatically turned ON an d OFF at specified times. For instance, you can set the timer for the starting time and closing time of your office so that the copier will automati cally turn itself ON and OFF at those specified times. Y ou can turn on the p[...]

102 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 3 Press the [WEEKL Y TIMER] button. • The TIMER screen is displayed. 4 Check the settings on the display , an d if corrections are necessary , press the [CHANGE] button. • If no correction is ne eded, press the [ENTER] button and complete the operation. 5 Press the [<-Sun] or [...]

103 4 6 In the “OFF” field, enter the hour a nd time that the device will auto- matically turn off the power using the digital keys and press the [SET] button to set each entry . • If you want to clear entered time to re type it, press the [CLEAR] button on the Contr ol Panel. • If you want to return to the “OFF” fi eld to retype it, pr[...]

104 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Setting the Auto Power Save Mode This function allows this equ ipment automati cally to go into the energy savi ng mode (unnecessary electric- ity is cut off at standby) if it is left inactive for a cert ain period of time. Whether or not this setting can be performed depends on each[...]

105 4 4 Press the desired period of time (i n minutes) that this equipment wait s before the Automatic Po wer Save mode is activated. • The Auto Power Save mode setting is completed.[...]

106 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Setting the Sleep/Auto Shut Off Mode This function allows thi s equipment goes into the Sl eep/Auto Shut Off Mode that stands by with the mini- mum power consumption. Whether or not this setting can be performed depends on each country/reg ion. 1 Press the [GENERAL] button in the ADM[...]

107 4 4 Press the desired period of time (i n minutes) that this equipment wait s before the Sleep/Auto S hut Off Mode is activated. • The Sleep/Auto Shut Off Mode setting is completed.[...]

108 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Setting the Option This function all ows you to enable or disable th e hole punching on tab papers. 1 Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 9 1 2 Press the [OPTION] butt[...]

109 4 Setting the Drawer Setup Pop-Up and Paper Jam Recovery Pop-Up Y ou can set whether or not di splaying the messa ge to ask users to change the paper size setting every time you open the drawer . Y ou can also set whether or not displaying the message to ask users to continue the copying or printing after recovering the p aper jam. 1 Press the [...]

110 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 3 Press the [ENABLE] or [DISABLE] for each option and press the [ENTER] button. • DRA WER SET — When this is enabled, this equipment di splays the message to ask users to change the paper size setting every time you open the drawer . • P APER JAM RECOVER Y — When this is enab[...]

111 4 3. SETTING NETWORK FUNCTIONS Setting the TCP/IP Protocol (IPv4) Y ou can set the TCP/IP protocol that is commonly us ed for most of network syst em. It is recommended to configure the TCP/IP protocol because T opAccess, t he device management web-bas ed utility , and e-Filing web-based utility , tha t allows you to manag e files in t he e-Fil[...]

112 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 2 Press the [IPv4] button. • The TCP/IP screen is disp layed. 3 Press the [DYNAMIC] button in the “ADDRESS MODE” option. 4 Press the [ENTER] button. • Returns you to the NETWORK menu. 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • [...]

113 4 Setting the TCP/IP fo r DHCP Server Only 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 9 1 2 Press the [IPv4] button. • The TCP/IP screen is disp layed. 3 Press the [NO AUTO IP] button in the “ADDRESS MODE” option. 4 Press the [...]

114 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • The "NETWORK INITIALIZING" message is displayed and this equipment starts initializing the network inter- face card to apply the changes. Setting the TCP/IP for St atic IP Address 1 [...]

115 4 3 Press the [ST A TIC] button in the “ADDRESS MODE” op tion. 4 Press the [IP ADDRESS] button and enter the IP address of this device using the digit al keys. Enter also the subnet mask and default gateway as required. 5 Press the [ENTER] button. • Returns you to the NETWORK menu. 6 Continue to another network sett ing if required, then [...]

116 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the IPv6 Protocol Y ou can set the IPv6 protocol on this equi pment. This IPv6 menu allows you to enable or disable the IPv6 protocol used on this equipment. In this menu, you can also set the IPv6 configuration such as the IPv6 address by selecting the address mode. How the [...]

117 4 T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 9 1 2 Press the [IPv6] button. • The IPv6 screen is displayed. 3 Specify the following items as required. • IPv6 PROTOCOL —Press the [ENABLE] button to enable the IPv6 protocol, or [DISABLE] bu tton to disable the IPV6 protocol. • LLMNR —Press the [ENABLE] butto[...]

118 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 5 Specify the following items as required. • DHCP (OPTIONS) —Select whether or not the optio nal information (IPv6 address for the DNS server , etc.) except the IPv6 address for this equipmen t, which is issued from the DHCPv6 server is used on this equip- ment. Press the [ENABLE[...]

119 4 Setting the IPv6 Protocol automati cally (in the stateless networ k environment) 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 9 1 2 Press the [IPv6] button. • The IPv6 screen is displayed. 3 Specify the following items as required[...]

120 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 • Link Local Address canno t be connect ed to another routed IPv6 network. • The [ENABLE] and [DISABLE] buttons for th e LLMNR protocol are available when you select the [ENABLE] button for the IPv6 protocol. 4 Press the [Next] button. • IPv6 (Auto Configur ation) screen is dis[...]

121 4 7 Press the [ENTER] button. • Returns you to the NETWORK menu. 8 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • The “NETWORK INITIALIZING” message is d isplayed and this equipment starts initializing the network inter- face card to apply the changes. If Duplicate Address Detection (DAD) detects[...]

122 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 9 1 2 Press the [IPv6] button. • The IPv6 screen is displayed. 3 Specify the following items as required. • IPv6 PROTOCOL —Press the [ENABLE] button to enable the IPv6 protocol, or [DISABLE] bu tton to disa[...]

123 4 5 Specify the following items as required. • DHCP (IP Address) —Select whether or not the IPv6 ad dress whic h is issued from the DHCPv6 server is used for this equipment. Press the [ENABLE] button to us e the address, or [DISABLE] button to not u se it. • DHCP (OPTIONS) —Select whether or not the optional information (IPv6 address fo[...]

124 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the IPX/SPX Protocol Y ou can set the IPX/SPX protocol on this equipment. The IPX/SPX protoc ol is usually used to communi- cate with the NetW are file server through the network. 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display[...]

125 4 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • The "NETWORK INITIALIZING" message is displayed and this equipment starts initializing the network inter- face card to apply the changes.[...]

126 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the NetW are Settings Y ou can set the NetWare network mode and th e NetW ar e configuration to be co nnected. This must be set when you use the Ne tW are file server for Novell printing. 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o[...]

127 4 3 Specify following items as required. • ENABLE BINDERY — Press the [ENABLE] button to enable communi cating with the NetWare file server in bindery mode, or [DISABLE] button to disable the bindery mode. • ENABLE NDS — Press the [ENABLE] butto n to enable communicating with the NetW are file server in NDS mode, or [DISABLE] button to [...]

128 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the SMB Protocol When you want to enable this e quipment visible in the Windows network, you mu st enable the SMB proto- col and enter the NetBIOS name and workgroup to sp ecify the device name of this e quipment and work- group where this equipment will be visible. Also if y[...]

129 4 3 Specify following it ems as required and press the [ENTER] button. • SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you want to enable the SMB pro tocol to enable the Save as file to network f older using SMB and sharing the “FILE_SHARE” folder of this equipment, but not to enable the SMB printing, press[...]

130 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 • If this equipment is configur ed to logon the domain in the SMB Session of T opAccess administr ator mode but “workgroup” is displayed, login on t he domain network is failed. In that case, confirm that the Windows Server and the SMB Session settings are correctly set. • Wh[...]

131 4 Setting the AppleT alk Protocol The AppleT alk protocol must be enabled and properly configured to enable AppleT alk pr inting with the Macintosh comput er . 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 9 1 2 Press the [APPLET ALK] [...]

132 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 3 Specify following items as required. • ENABLE APPLET ALK — Press the [ENABLE] button to enable the AppleT alk, or [DISABLE] button to disable the AppleT alk. • [DEVICE NAME] — Press this to enter the Appl eT alk name of this eq uipment. • [DESIRED ZONE] — Press this to [...]

133 4 Setting the HTTP Network Service This function all ows you to enable or disable th e HT TP network server service that provides the web- based utility on this equipment, such as T opAccess and e-Filing web utility . The HTTP network server ser- vice also must be enabled for IPP printing. 1 Press the [NETWORK] butt on in the ADMIN menu. • Th[...]

134 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 3 Specify following items as required. • ENABLE HTTP SERVER — Press the [ENABLE] button to enable the HTT P network server service, or [DIS- ABLE] button to disable the HTTP network server servic e. This must be enabled for T opAccess, e-Filing web utility , and IPP printing. •[...]

135 4 Setting the Ethernet S peed This function all ows you to specify the ethernet speed. 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 9 1 2 Press the [Next] button. 3 Press the [ETHERNET] button. • The ETHERNET screen is displaye d.[...]

136 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 4 Press the [AUTO] button to automati cally detect the appropriate eth- ernet speed, or press other sp ecific ethernet speed button. • When yo u select a specific ethernet speed, you must select the same ethernet speed a s set in the connected network. If you do not know the ethern[...]

137 4 Setting the LDAP and SN MP Netw ork Service This function allows this equipment to access the LDAP dire ctory service. This equipment can search for the contacts in the LDAP server to specify the recipients of the Internet Fax, fax transmission, and Scan to E-mail job. • If the LDAP network service is enabled, you can regi ster the LDAP dir[...]

138 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 3 Press the [OTHER] button. • The OTHER scre en is displayed. 4 Press the [ENABLE] button to enable the LDAP network service, or [DISABLE] button to disable it. • Optionally you can enter the trap commun ity name fo r the SNMP T raps by pressing the [SNMP READ COM- MUNITY] button[...]

139 4 6 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • The "NETWORK INITIALIZING" message is displayed and this equipment starts initializing the network inter- face card to apply the changes.[...]

140 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the User Certificate When you import the server certif icate using T opAccess to en able SSL for the HTTP Network Service, FTP Server , and IPP Print Se rvice, you must enter the password for t he server certificate using this fu nc- tion. This function must be performed afte[...]

141 4 4 Press the [USER CERTIFICA TE] button. • The input screen is displayed. 5 Enter the server certificate file na me using the keyboard and digit al keys, and press the [ENTER] key to set the entry . 6 Press the [P ASSWORD] button. • The input screen is displayed.[...]

142 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 7 Enter the p assword for the server certificate using the keyboard and digit al keys, and press the [E NTER] key to set the entry . • The input password appears as asterisks (*). 8 Press the [ENTER] button. • Returns you to the ADMIN menu and the "NETWORK INITIALIZING"[...]

143 4 Network Check T wo functions are avai lable in “NETW ORK CHECK” menu . Y ou can use the ping function to check the connect ion status between this equipment and the servers on network. Y ou can also use th e traceroute function to view and check the network path of the desired server . 1 Press the [NETWORK] butt on in the ADMIN menu. • [...]

144 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 4 Select the server you want to ch eck and press the [PING] or [TRAC- EROUTE] button. • Check resu lt is displayed. When the ping function is performed, the che ck result “I P address 128 (TTL: T ime to li ve) fixed OK/NG” is dis- played. When the traceroute function is pe rfor[...]

145 4 There are 2 ways to select the server you want to ch eck. T o select the desired server fro m the server list displayed on the touch panel: Checkable servers and supported protocols ar e as follows. - Primary DNS server (IPv4/IPv 6) - Secondary DNS server (IPv4/IPv6) - Primary WINS server (IPv4) - Secondary WINS server (IPv4) - S MTP server ([...]

146 4.SETTING ITEMS (ADMIN) 4 4. SETTING COPY FUNCTIONS Y ou can change the system behaviors for the copy op er ation, such as maximum number of copies, auto 2- sided mode, and the sort mode priority . 1 Press the [COPY] butt on in the ADMIN menu. • The COPY screen is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”. [...]

147 4 4 Specify following items as required. • AUTOMA TIC CHA NGE OF P APER SOURCE — When th is is set to [ON], th is equipment will print on the dif- ferent size of paper when the specified paper size is not set. When this is set to [OFF], this equipment will dis- play a message to set the correct paper . • P APER OF DIFFERENT DIRECTION — [...]

148 4.SETTING ITEMS (ADMIN) 4 5. SETTING F AX FUNCTIONS Setting the T erminal ID The T erminal ID settings are available only when the optional Fax unit is installed. Once programmed, T erminal ID information will be prin ted on the leading edge of tra nsmitted or received documents if the TTI and RIT are enabled. • ID information is sent and pri[...]

149 4 3 Specify following items as required. • [ID NAME] — Press this to enter th e terminal ID of this equipment. • [F AX NU MBER] — Press this to enter the fax number of this eq uipment. • When you press the [ID NAME] button, the inpu t screen is displayed. Enter the name using the keyboard and digital keys, and press the [ENTER] button[...]

150 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 4 Press the [ENTER] button. • Returns you to the F AX menu.[...]

151 4 Setting the Fax Initial Setup The [INITIAL SETUP] button in the [ADMIN] menu w ill be available only when the optional Fax unit is installed. Set the initial settings for the fax functions such as the volume settings and reception mode. • Receptio n mode: AUT O, MANUAL • Monitor tone vo lume: Adjustable 0-7 steps (0: tone OFF) The “moni[...]

152 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 3 Specify following items as required. • RX MODE — Press the [AUTO] button to receive faxes automatically , or [MANUAL] button to receive faxes manually . When you select the manual mode, you can re ceive the faxes by pressing the [ST ART] button when it rings. • MONIT OR V OLUME [...]

153 4 Setting the RX Printing Setting Discard and Reduction Printing Set print settings for receiv ed fax and Internet Fax originals that a re to be printed. T wo p rint settings are available: discard printing and reduction printing. Discard Printing: ON, OFF • ON (default setting): When originals are up to 10mm la rger than the printing area; t[...]

154 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 3 Press the [ON] (or [OFF]) button of the “DISCARD” and/or “REDUC- TION”. 4 Press the [ENTER] button. • The registered ite ms can be confirmed in the function list.  P .174 Setting Duplex Printing The “Duplex Print” function is available onl y when the optional Fax unit[...]

155 4 2 Press the [RX PRINT] button. 3 Press the [ON] button of the “DUP LEX PRINT”, and then press the [ENTER] button. • The registered item s can be confirmed in the function list.  P .174 Duplex printing direction differs depending on the received original size. • Received LD, LG , L T , A3, A4, or B4-sized originals ar e printed so t[...]

156 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 1 Press the [F AX] button in the ADMIN menu. • The F AX menu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 9 1 2 Press the [RX PRINT] button. 3 Press the [ON] button of the “ROT A TE SORT”, and then press the [ENTER] button. • The register[...]

157 4 Setting the Recovery T r ansmission The Recovery transmission is available onl y when the optional Fax unit is installed. This function all ows you to specify how long a docum ent will be remained in the memory after failing the redial attempts. Y ou can retransmit the document held in th e memory . For instructions on how to send the recover[...]

158 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 3 Change the document-stored time with the [< 1H] or [24H >] button, and press the [ENTER] button. • The document- holding time can be changed by the 1 hour . When the Recovery transmission is enabled, the [RECOVERY TX] button will be grayed icon . Y ou can disable the Recovery [...]

159 4 6. SETTING FILE FUNCTIONS This function all ows you to automatically de lete the fi l es stored by the Scan to File operations. This func- tion is used to periodically delete stored fi les in the lo cal storage to maintain the avail able hard disk space. The [FILE] button in the [ADMIN] menu will be available only when the Scanner Kit is inst[...]

160 4.SETTING ITEMS (ADMIN) 4 7. SETTING E-MAIL FUNCTIONS Setting the Scan to E-ma il Message Properties Y ou can configure the message properties of E-mai l doc uments that will be sent by Scan to E-mail opera- tion. The [E-MAIL] button in the [ADMIN] me n u will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit [...]

161 4 Setting the Scan to E-mail Fragmentation This function all ows you to send the Scan to E-mail jo b split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. The [E-MAIL] button in the [ADMIN] me n u will be available only when the Scanner Kit is installed, or when the Printer/Sca[...]

162 4.SETTING ITEMS (ADMIN) 4 8. SETTING INTERNET F AX FUNCTIONS Setting the Internet Fax Message Properties Y ou can configure the message properties of Internet Fa xes th at will be sent by Internet Fax transmission. The [INTERNET F AX] button in the [ADMIN] menu will be available on ly when the Scanner Kit i s installed, or when the Printer/Scan[...]

163 4 Setting the Internet Fax Fragment ation This function all ows you to send the Intern et Faxes split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. The [INTERNET F AX] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Sca[...]

164 4.SETTING ITEMS (ADMIN) 8.SETTING INTERNET F A X FUNCTIONS (C ont.) 4 Setting the Internet Fax Body String T ransmission This function allows yo u to set whether t he body string will be transmitted or not. The [INTERNET F AX] button in the [ADMIN] menu will be available on ly when the Scanner Kit i s installed, or when the Printer/Scanner Kit [...]

165 4 9. SETTING SECURITY FUNCTIONS Y ou can configure the default values for the encryption setti ng which are appl ied when data scanned on this equipment is generated as a secure PDF file. Y ou can also configure whether or not you us e the “forced encryption” mode. This setting i s applied to the o perations for “Scan to File” and “Sc[...]

166 4.SETTING ITEMS (ADMIN) 9.SETTING SECURITY FUNCTIONS (Cont.) 4 2 Specify the following items as required. • [USER P ASSWORD] —Enter a password required to open a secure PD F file. “12345” is set as the default user pas swo rd . • USE AUTHENTICA TION CODE AS P ASSWORD —Press the [ENABLE] button to use a user authentication user name [...]

167 4 10. SETTING LIST/REPORT Setting the T ransmission / Reception Journal There are two types of journals availab le on this equip ment. Journals can be prin ted either automatically or manually . This function allows yo u to set the auto-print for th e journals, and the number of transactions appears in the journal list. The T ransmission/Recept[...]

168 4.SETTING ITEMS (ADMIN) 10.SETTING LIST/REPORT (Cont.) 4 3 Press the [JOURNAL] button. • The JOURNAL screen is displayed. 4 Specify the following items as required. • AUTO — Press the [ON] button to enable printing the trans mission and reception journals au tomatically . When you enable this, the transmission and reception journals will [...]

169 4 Setting the Communication Report Communication Report allows you to print a report after every transmission. Reports can be printed auto- matically only . This function allows yo u to select the condition to print the communicatio n report for each transmission type sepa rately . The Communication Rep ort setting will be available onl y when [...]

170 4.SETTING ITEMS (ADMIN) 10.SETTING LIST/REPORT (Cont.) 4 3 Press the [COMM. REPORT] button. • The COMM. REPORT screen is displayed. 4 Specify the condition for each transmission type. • [OFF] — Press this to disable printing the communication report. • [AL WA YS] — Press this to print the comm unication report every transmission. • [...]

171 4 6 Press the [Next] button to display the next sc reen an d specify the condition for each transmission type. “RELA Y ORIGINA TOR”, “RELA Y ST A TION”, and “RELA Y DESTINA T ION” are available only when the optional Fax unit is installed. 7 When you press the [AL W A YS] or [ON ERROR] button for each trans- mission type, the “PRI[...]

172 4.SETTING ITEMS (ADMIN) 10.SETTING LIST/REPORT (Cont.) 4 Setting the Reception List The Reception List allows you to print a reception list after receiving a document to a mailbox on this equipment. This function all ows you to enable or disable printing a reception list for the followin g mailbox transmis- sions: Relay S t ation — Receiving [...]

173 4 4 Specify whether the reception list will be printed for each transmis- sion. • RELA Y ST A TION — Select the [ON] button to print the recepti on list when r eceiving a relay transmission from an originator . • LOCAL — Select the [ON] button to print the reception li st when reserving a document to a mailbox within the machine locally[...]

174 4.SETTING ITEMS (ADMIN) 4 1 1. PRINTING LISTS This function allow you to print the NIC configuration page, function list, PS3 font list, and PCL font list. * For the examples of each list format are described in Appendix.  P .181 1 Press the [LIST/REPORT] button in the ADMIN menu. • The LIST screen is displayed. T o display the ADMIN menu,[...]

175 4 12. SETTING PRINTER/E-FILING FUNCTIONS Y ou can configure the printer and e-Fi ling functions that will appl y to the print jobs or e-Filing jobs. 1 Press the [PRINTER/E-FILING] button in the ADMIN menu. • The PRINTER/E-FILING screen is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 9 1 2 Specify the foll[...]

176 4.SETTING ITEMS (ADMIN) 4 13. WIRELESS SETTINGS AND Bluetooth SETTINGS • There is also the [WIRELESS SETTINGS] button in the ADMIN menu. This button will be available only when the optional Wireless LAN Modu le is inst alled. For the instructions on how to operate the WIRELESS SETTINGS, pl ease refer to t he GN-1041 Operator ’s Manual for W[...]

177 4 14. CHANGE USER P ASSWORD When the “MFP Local Auth entication” feature is used, administrators can change authentication password assigned for each user in such a case that he or she forgets the password. 1 Press the [CHANGE USER P ASSWO RD] button in the ADMIN menu. • The CHANGE P ASSWORD menu is displayed. • T o display the AD MIN m[...]

178 4.SETTING ITEMS (ADMIN) 14.CHANGE USER P ASSWORD (Cont.) 4 4 Press the [NEW P A SSWORD] button. • The input screen is displayed. 5 Enter a new p assword using the key board and digit al keys, and press the [ENTER] key to set the entry . • The input password appears as asteri sks (*) in “NEW P ASSWORD” field. 6 Press the [RETYPE NEW P AS[...]

179 4 7 Enter the p assword again using th e keyboard and di gital keys, and press the [ENTER] key to set the entry . • The input password appears as asterisks (*) in “RETYPE NEW P ASSWORD” field. 8 Press the [ENTER] button. • Returns you to the ADMIN menu.[...]

4 180 4.SETTING ITEMS (ADMIN)[...]

181 5 5. APPENDIX 1. LIST PRINT FORMA T ...... ................ .................... ................ ................... ................ ........... 182 • T otal Counter List ................. .............. .............. .............. .............. .............. .............. ....... ............. ... 182 • Department Code List ........[...]

182 5.APPENDIX 5 1. LIST PRINT FORMA T T ot al Counter List An output example o f the T otal Coun ter List TOTAL COUNTER LIST TIME : 10-09-'05 20:47 S/N : 0987654321 PRINT COUNTER COPY SMALL 99999 LARGE TOTAL 99999 199998 FAX 99999 99999 199998 PRINTER 99999 99999 199998 LIST 99999 99999 199998 TOTAL 399996 399996 799992 SCAN COUNTER FAX 99999[...]

183 5 Dep artment Code List An output example of the Department Code List DEPARTMENT CODE LIST TIME : 10-09-'05 20:47 DEPT NO. PRINT COUNTER DEPARTMENT D 1 00001 FAX COMMUNICATION COPY SMALL 99999 399996 LARGE 99999 399996 199998 FAX 99999 99999 199998 PRINT 99999 99999 199998 LIST 99999 99999 199998 799992 - TOTAL LIMIT TRANSMIT SMALL 99999 L[...]

184 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 Address Book List An output exampl e of the Addr ess Book List ADDRESS BOOK INFORMATION TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000236 NO. NAME QUALITY TX TX TYPE LINE ECM ATT FAX NUMBER/E-MAIL ADDRESS 001 USER01 OFF MEMORY OFF 0 00000000001 user01@ifax.com[...]

185 5 Group Numbers List An output example of the Grou p Numbers List GROUP NUMBER INFORMATION TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000236 NO. NAME ADDRESS BOOK 001 GROUP01 001 007 014 019 001 008 014 019 002 008 015 020 003 009 015 020 004 009 016 005 010 016 005 010 017 006 011 017 006 012 018 007[...]

186 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 Function List (User) An output example of the Func tion List (User) For further information about the items printed on t he fu nction list, please refer to the “Function List (Administrator)”. (  P .188) GENERAL TOTAL COUNTER : 9999 DRAWER DRAWER 1 : LT DRAWER 2 : A3 DRAWER 3 : A4-R DRAWER 4 : B5[...]

187 5 NIC Configuration Page An output example of th e NIC Configuration Page =================================================================================== Unit Serial No : 04998820 Version : T000SY00000 Network Address : 00:40:af:7e:28:55 Network Topology : Ethernet Connector: RJ45 Network Mode : Auto Novell Network Information enabled Print[...]

188 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 Function List (Administrator) An output example of the Func tion List (Administrator) The Function List for an administra tor shows the setting list for al l functions. The following table shows all functions that are printed for an admin istrator’s function li st, and the “User” column indicates [...]

189 5 DRA WER - DRA WER 1 Shows the paper size of the drawer 1. YES DRA WER - DRA WER 2 Shows the paper size of the drawer 2. YES DRA WER - DRA WER 3 *1 Shows the paper size of the drawer 3. YES DRA WER - DRA WER 4 *2 Shows the paper size of the drawer 4. YES DRAER - LARGE CAP ACITY FEEDER *3 Shows the paper size of the large capacity feeder YES DR[...]

190 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 IMAGE DIRECTION Shows whether the image direction is enabled or d isabled. YES BYP ASS FEED Shows the default paper type of the byp ass feed. YES 2IN1/4IN1 Shows the def ault 2in1/4in1 mode. YES MAGAZINE SORT Shows the defau lt magazine sort mode. YES BOOK -> 2 Shows the default duple x book copy mo [...]

191 5 ORIGINAL MODE Shows the default original mode for scans. YES JPEG COMPRESS Shows the default JPEG compression set- ting. YES EXPOSURE Shows the default exposure setting for scans. YES BACKGROUND ADJUSTMENT Shows the default background adju stment setting for scans. FA X Function Description User F AX ROM VERSION Shows the ROM version of the F[...]

192 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 LINE-2 MODE - END *2 Shows the en d time to finish using the Line2 for receptions only . This applies only when “RX ONL Y (TIMER)” is set to the LINE-2 MODE. NO RX PRINT - DISCARD Shows whether th e discard function is enabled or d isabled. NO RX PRINT - REDUCTION Shows whether the reduction is enab[...]

193 5 NUMBER OF RET RY Shows the number of retry that applies to an E-mail transmission. NO RETRY INTER V AL Shows the retry interval that applies to an E- mail transmission. NO INTERNET F AX Function Description User FRAGMENT P AGE SIZE (KB) Shows t he fragment messa ge size that applies to an Internet Fax transmission. NO BODY STRING TRANSMISSION[...]

194 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 WIRELESS SETTINGS are printed only when the optional Wireless LAN adapter is installed. COMM. REPORT - POLLING *1 Shows the condition to print a polling report. NO COMM. REPORT - RELA Y ORIGINA TOR *1 Shows the condition to print a relay origina- tor report. NO COMM. REPORT - RELA Y ST A TION Shows the [...]

195 5 BLUETOOTH SETTINGS are printed only when t he optional Bluetooth Module is installed. BLUETOOTH SETTINGS Function Description User BLUETOOTH Shows whether the Bluetooth function is enabled or d isabled. NO BLUETOOTH NAME Shows the Bluetooth name of this equip- ment. NO DEVICE ADDRESS Shows the device address of this equip- ment. NO ALLOW DISC[...]

196 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 ADDRESS MODE Shows the IPv6 address mode. NO LINK LOCAL ADDRESS Shows the link local address of this equip- ment. NO IP ADDRESS Shows the IPv6 address of this equipment. NO PREFIX LENG T H Shows the prefix length of IPv6 address. NO DEF AUL T GA TEWA Y Shows the defau lt gateway address of this equipmen[...]

197 5 IP ADDRESS1 IP adrress, prefix length and default gate- way which ar e issued from router s. NO PREFIX LENG TH1 NO DEF AUL T GA TEWA Y1 NO IP ADDRESS2 NO PREFIX LENG TH2 NO DEF AUL T GA TEWA Y2 NO IP ADDRESS3 NO PREFIX LENG TH3 NO DEF AUL T GA TEWA Y3 NO IP ADDRESS4 NO PREFIX LENG TH4 NO DEF AUL T GA TEWA Y4 NO IP ADDRESS5 NO PREFIX LENG TH5 [...]

198 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 NETWORK SETTING - NETWORK - APPLET ALK Function Description User ENABLE APPLE T ALK Shows whether the AppleT alk protocol is enabled or d isabled. NO DEVICE NAME Shows the AppleT alk devi ce name. NO DESIRED ZONE Shows the AppleT alk zone . NO NETWORK SETTING - SESSION - LDAP SESSION Function Descriptio[...]

199 5 ENABLE IPv6 Shows whether the IPv6 protocol is e nabled or disabled. NO NETBIOS NAME Shows the NetBIOS name of this equip- ment. NO LOGON Shows the logon setting. NO WORKGROUP Shows the workgroup of this equipment. NO DOMAIN Shows the domain name of this equipment. NO PRIMARY DOMAIN CONTROLLER Shows the primary domain controller address if it[...]

200 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 LINK-LOCAL HOST NAME Shows the li nk-local host name of this equip- ment for Bonjour . NO SERVICE NAME Shows the serv ice name of this equipment for Bonjour . NO NETWORK SETTING - SESSION - LL TD SESSION Function Description User LL T D ENABLE Shows whe ther the LL TD (Link Layer T opol- ogy Discovery) [...]

201 5 P ASSWORD Shows the password used for SMTP authentication. NO PORT NUMBER Shows the port number to be used for send- ing an E-mail or Inte rnet Fax to the SMTP server . NO ENABLE SSL Shows whether the SSL for the SMTP client is enabled or disabled. NO NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK S ERVICE Function Description User E[...]

202 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 PORT NUMBER Shows the port number to be used for accessing the POP3 server . NO ENABLE SSL Shows whether th e SSL for the POP3 net- work service is enabled or disabled. NO SSL PORT NUMBER Shows the SSL port number to be used for accessing the POP3 server . NO NETWORK SETTING - NETWORK SERVICE - FTP CLIE[...]

203 5 PRIMARY SNT P ADDRESS Shows the primary SNTP server address if i t has been set. NO SECONDARY SNTP ADDRESS Shows the secondary SNTP server address if it has been set. NO SCAN RA TE Shows the scan rate to check the SNTP server for adjusting the time setting. NO NETWORK SETTING - NETWORK SERVICE - WEB SERVICES SETTING Function Description User [...]

204 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 NETWORK SETTING - PRINT SER VICE SETTING - IPP PRINT Function Description User ENABLE IPP Shows whether IPP printing is enabled or disabled. NO ENABLE PORT80 Shows whether th e Port80 is used for IPP printing. NO PORT NUMBER Shows the port number to be used for IPP printing. NO URL Shows the URL for IPP[...]

205 5 NETWORK SETTINGS - PRIN T AND NOTIFICA TION SERVICE - E-MAIL PRINT Function Description User ENABLE PRINT H EADER Shows whether the header will be printed or not for E-mail printing. NO ENABLE PRINT MESSAGE BODY Shows whether the message body will be printed or not for E-mail printing. NO MAXIMUM E-MAIL BODY PRINT Shows the maximum number of [...]

206 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 PS3 Font List An output ex ample of the PS3 Fo nt List[...]

207 5 PCL Font List An output example of the PCL Font Li st[...]

208 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5[...]

209 INDE X INDEX Numerics 2ND TEL .................. ............ .............. .............. . 10 A ADDRESS BOOK ....... .............. .............. .......... 81 ADDRESS BOOK EDIT ....... .............. .............. . 12 Address Book List ................... .............. .... 81 , 184 ADDRESS BOOK REGISTRATION ....... ............ 9 ADDRE[...]

210 INDEX (Cont.) ENABLE APPLETALK ............ .............. .......... 132 ENABLE BINDERY ........... .............. .............. .. 127 ENABLE HTTP SERVER .......... .............. ........ 134 ENABLE IPX/SPX .......... ........... .............. ........ 124 ENABLE NDS ............. .............. .............. ........ 127 ENABLE SSL .....[...]

211 INDE X POP-UP .............. .............. .............. .............. .. 109 PREFACE ........... ........... .............. .............. ......... 3 PREFIX ......... .............. .............. .............. ........ 118 PRIMARY PORT NUMBER ...... .............. ........ 134 PRINT COUNTER ............ ........... .............. . 38 , [...]

212 INDEX (Cont.)[...]

Printed in China DP-5200/6000/7200/8500 OME040120E0[...]

2005 T OSHIBA TEC CORPORA TION All rights reserved 6LE10008000 R05022077305-TTEC V er05 2007-10 MUL TIFUNCTIONAL DIGIT AL SYSTEMS User Functions Guide 2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, TOKYO, 141-8664, JAP AN[...]