Toshiba GA-1140 manual

DIGIT AL PLAIN P APER C OPIER OPERA T OR'S MANU AL FOR PRINTER FUNCTION NETW ORK PRINTER BO ARD GA-1140 AD MINIS TRA T OR'S GUIDE[...]

FCC NOTICE This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio fr[...]

1 SOFTW ARE LICENSE AGREEMENT YOU SHOULD CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS BEFORE USING THIS SOFTWARE. IF YOU DO NOT AGREE TO THE TERMS AND CONDITIONS OF THIS AGREEMENT, DO NOT USE THE SOFTWARE. INSTALLING OR USING THE SOFTWARE INDICATES THAT YOU AGREE TO AND ACCEPT THE TERMS OF THIS AGREEMENT. IF YOU DO NOT AGREE TO ACCEPT THE TERM[...]

2 LIMITATION OF LIABILITY IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES ARISING FROM THE USE OF THE SOFTWARE, OR CODED FONT PROGRAMS, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATIO[...]

3 Thank you for purchasing Toshiba Tec ’ s GA-1140 Network Printer Controller. This ADMINISTRATOR ’ S GUIDE explains the instructions for administrators to set up and manage the GA- 1140 printer. Read this guide before setting up and printing to your e-STUDIO550/650/810 with the GA-1140 Network Printer Board. Keep this guide within easy reach, [...]

4 T able of Contents ■ ■ ■ ■ ■ Intr oduction .................................................................................. 9 About the Documentation ............................................................................. 10 About this Guide ........................................................................................[...]

Introduction 5 Preparing for GA-1140 Setup Setting up the Network Ser vers Setting up the Network Setup Options Setting up the Printer Setup Options Setting up the T opAccess Setup Options Administrative Functions T roubleshooting Appendix ■ ■ ■ ■ ■ Setting up the Netw ork Setup Options .................................... 41 Setting up t[...]

6 Setting up the PCL Options ....................................................................... 8 2 Setting up from T ouch P anel Displa y ...................................................... 82 Setting up from T opAccess ..................................................................... 85 Setting up the PS Options ......................[...]

Introduction 7 Preparing for GA-1140 Setup Setting up the Network Ser vers Setting up the Network Setup Options Setting up the Printer Setup Options Setting up the T opAccess Setup Options Administrative Functions T roubleshooting Appendix Displa ying and Managing the Counter ..................................................... 128 Displa ying the[...]

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9 Introduction Intr oduction[...]

10 About the Documentation About this Guide The TOSHIBA GA-1140 Network Printer Board TM is a special-purpose controller built into the copier. This manual is intended for anyone who is responsible for integrating the TOSHIBA GA-1140 Network Printer Board into a business environment that includes networked personal computers. After you set up the T[...]

11 Preparing for GA-1140 Setup Preparing f or GA-1140 Setup[...]

12 About Setup and Administration The GA-1140 provides following tools to configure the GA-1140 network and printer settings: T ouch Panel Displa y You can configure the GA-1140 from the Touch Panel Display on the copier. Since TopAccess, which is another tool to set up the GA-1140, is enabled only on the TCP/IP network, setup operation from the To[...]

13 Preparing for GA-1140 Setup Easy Setup Flo w This chapter describes the minimum setup flow to configure the GA-1140 to use for printing. Setup Flow f or Windows En vir onments For P arallel Printing Step 1 : Connecting the GA-1140 to the parallel port. P24 “ Connecting to the Parallel Port ” Step 2 : Installing the printer driver for paralle[...]

14 For IPP Printing Step 1 : Connecting the GA-1140 to the network. P25 “ Connecting to the Network ” Step 2 : Setting up the TCP/IP to enable TopAccess. P46 “ Setting up the TCP/IP Options ” Step 3 : Installing the printer driver for IPP printing. Refer to User ’ s Guide . For No vell Printing Step 1 : Connecting the GA-1140 to the netwo[...]

15 Preparing for GA-1140 Setup Setup Flow f or Mac OS En vironments : The PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is required for printing from a Mac OS computer. Step 1 : Connecting the GA-1140 to the network. P25 “ Connecting to the Network ” Step 2 : Setting up the TCP/IP to enable TopAccess. P46 “ Setting up [...]

16 Ho w to Setup fr om T ouch P anel Displa y The Touch Panel Display (on the Control Panel on the front of the copier) enables you to set options and view information about jobs printed to the GA-1140. The Touch Panel Display also displays status information and Setup options. Copier Control P anel and T ouch P anel Display To access the GA-1140 f[...]

17 Preparing for GA-1140 Setup Index ke ys Index keys are used to access to specific function stage on the Touch Panel Display. The displayed Index keys vary the GA-1140 is currently On-line or Off-line. When it is On-line, only the [PRINT] key ([PRINT/SCAN] key when the PS3 Scan & HDD Upgrade is installed) and [ON/OFF] key are displayed. When [...]

18 In order to operate the GA-1140 Setup from the Touch Panel Display, you should log into as an administrator on the Touch Panel Display and access the Setting menu. When you want to access to the Setting menu on the Touch Panel Display, follow the procedures below. 1 Press the [PRINTER/NETWORK] key on the Control Panel of the copier. • The PRIN[...]

19 Preparing for GA-1140 Setup 4 Press [ADMIN]. • The screen to enter an administrator password is displayed if the administrator password has already been set. If not, the Setup Options menu is displayed. 5 Enter the password using the Digital keys and press [SET]. SUPPLEMENT: When you set up the GA-1140 for the first time, an administrator pass[...]

20 Switching On-line/Off-line You can switch the connection status of the GA-1140. When the connection status is On-line, users can print to the GA-1140. When the connection status is Off-line, users cannot print to the GA-1140. When you configure the settings from the Touch Panel Display, the connection status is Off-line. After you finish a setup[...]

21 Preparing for GA-1140 Setup Ho w to Setup from T opAccess The TopAccess, web-based utility which is available on the GA-1140 controller, allows you to manage your GA-1140 remotely from the Internet or from your company ’ s intranet. In order to operate TopAccess, the GA-1140 should be connected to the network and already configured with the TC[...]

22 Status Display Indicates the communication status and machine status. Function T a b Click the tab to access to each function among the page displayed in the Operation Area. When clicking on the tab, the page displayed on the Operation Area will be changed. Operation Area Display the details of the page that you access by clicking on the menu an[...]

23 Preparing for GA-1140 Setup In order to operate the GA-1140 Setup from TopAccess, you should access to the TopAccess home page for Administrator. 1 Start the Internet browser on your computer. 2 Enter “ http://[IP address or DNS name]/adm ” in the Address entry field of the browser, and press [Enter]. • Enter the IP address or DNS name ass[...]

24 Connecting to the P arallel P or t The following describes how to connect the printer (PC/AT machine, or its equivalent) to a computer using a printer cable (so-called “ parallel connection ” ). PREPARATION: The IEEE 1284 compatible printer cable is an optional item. Please obtain one that is compatible with your computer. 1 Turn OFF the pow[...]

25 Preparing for GA-1140 Setup The following describes how to connect the printer to a network. PREPARATION: The 10BASE-T or 100BASE-TX cable is an optional item. Please obtain one that is compatible with your computer. 1 Turn OFF the power of the printer. 3 Insert the 10BASE-T or 100BASE-TX cable in the connector. Connecting to the Netw ork 2 Remo[...]

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27 Setting up the Network Ser vers Setting up the Netw ork Ser ver s[...]

28 This chapter describes environments that typically include one or more network servers — Novell NetWare servers and Windows NT 4.0 servers — that will share printing to the GA-1140. It describes setting up servers that use IPX/SPX or TCP/IP protocols for communicating with the GA-1140. In addition, it includes some guidelines for setting up [...]

29 Setting up the Network Ser vers Windo ws NT 4.0/2000 Ser ver Setup When a Windows NT 4.0/2000 computer is configured to connect to the GA-1140 using TCP/IP, it can print directly to the GA-1140. If the computer shares the printer over the network, it is acting as a print server to Windows NT 4.0/2000 clients. The client machines print to the GA-[...]

30 Configuring a Windows NT 4.0/2000 Server To configure a Windows NT 4.0/2000 server to communicate with the GA-1140, follow these general steps. More detail is provided in subsequent sections. • Load the TCP/IP network protocol on the server and configure it with an IP address, subnet mask, and gateway. • Make sure the Microsoft TCP/IP printi[...]

31 Setting up the Network Ser vers Installing the GA-1140 as a Shared Printer The first step in creating a printer is installing the Windows NT printer drivers. The installation instructions in User ’ s Guide can be used for every workstation that will print directly and independently to the GA-1140. However, if you are an administrator running W[...]

32 Each client of a Windows NT 4.0 server is already using a network protocol to communicate with the server. Each client can print to the GA-1140 if it has been shared by a Windows NT 4.0 Server or Windows NT 4.0 Workstation computer. In that case the client does not have to use the same network protocol to connect to the Windows NT 4.0 server as [...]

33 Setting up the Network Ser vers NetW are Ser ver Setup : To setting up the GA-1140 on a NetWare 5.x network with NDPS, the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) must be installed on the GA-1140. The GA-1140 supports printing over a NetWare 5.x network running either the TCP/IP protocols or the IPX protocol. For pure IP printing, the GA-11[...]

34 The following procedure assumes NDPS has been installed during NetWare 5 installation and that a Broker is running on the server. Unless you have manually unloaded the Broker, it loads and runs when you install NDPS. Make sure you are using NetWare 5.x Service Pack version 3.0 or later, and the Novell Gateway version 2.0.3 or later. Finally, cre[...]

35 Setting up the Network Ser vers NetW are 3.x or 4.x Server Setup The NetWise ™ software built into the GA-1140 supports the following network operating environments: • NetWare 4.x — Novell Directory Services (NDS) • NetWare 3.x — Bindery services • Servers running NetWare 4.x in bindery emulation mode NOTE: Setting up a NetWare envir[...]

36 Configuring a NetW are 4.x Ser ver with NDS The following procedures explain how to set up a NetWare file server with NDS so that networked users can print to the GA-1140 from their workstations, and the GA-1140 can obtain print jobs from the NetWare server. More detail is provided in your NetWare documentation. 1. In NetWare Administrator, sele[...]

37 Setting up the Network Ser vers 14. In the Class of new object list, select Print Server and click OK. • The Create Print Server dialog box appears. 15. Enter the print server name and check the Define additional properties option and click Create. 16. View the Assignments window and click Add. • The Select Object dialog box appears. 17. Sel[...]

38 4. Search the file to see if you have a statement similar to the following included: SET BINDERY CONTEXT=0U=ENG • If the statement above can be found in the file, the server has a bindery. If this is not found, enter the statement above and save the file. 5. Restart the NetWare file server. Setting up the NetW are File Ser ver The following pr[...]

39 Setting up the Network Ser vers 10. Press the Insert key and enter a printer name and press the Enter key. 11. Select created printer name from the Defined Printers window and press the Enter key. 12. Highlight the Printer Type field and press the Enter key. • The Printer Type menu appears. 13. Select Other/Unknown and press the Enter key. •[...]

40 : The Hold queue and Print queue are only available when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. 5. Press the Esc key to close the Print Queues window. 6. Select Print Server Information from the Available Options menu and press the Enter key. • The Print Servers window appears. 7. Press the Insert key and enter a print [...]

41 Setting up the Network Setup Options Setting up the Netw ork Setup Options[...]

42 Setting up the P or t Options In the Ethernet options, you can specify the ethernet speed for the port if you know the ethernet speed for your network. You can set up the ethernet option from Touch Panel Display or TopAccess. There are no difference between the setup from Touch Panel Display and setup from TopAccess for Ethernet options. Setting[...]

43 Setting up the Network Setup Options Setting up fr om T opAccess 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the Port Setup page. 1. Click on the Network SETUP menu. 2. Click on the Port tab. 3 Select the ethernet speed at the Transmission Speed drop down box and click on [SETUP]. 4 [...]

44 4 Perform resetting the GA-1140. P109 “ Resetting the GA-1140 ” • The setting changes on the Network options is applied after resetting the printer. If you want to set other network options, you can also proceed the operation for setup before resetting the printer. Setting up the P arallel P or t Options In the Parallel Port options, you c[...]

45 Setting up the Network Setup Options Setting up fr om T opAccess 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the Port Setup page. 1. Click on the Network SETUP menu. 2. Click on the Port tab. 3 Modify the options and press [SETUP]. 4 The message “ Reset the Printer Enable Setting ?[...]

46 Setting up the Pr otocols Setting up the TCP/IP Options In the TCP/IP options, you can assign the IP address, subnet mask, and gateway address of the GA- 1140. You can set up the TCP/IP options from Touch Panel Display or TopAccess. There are no difference between the setup from Touch Panel Display and setup from TopAccess for TCP/IP options. NO[...]

47 Setting up the Network Setup Options 1 Accessing the Setting menu on the Touch Panel Display. P18 “ Accessing Setting Menu ” 2 Accessing the TCP/IP Setup screen. 1. Press [PROTOCOL SETUP] on the Setting menu. 2. Press [TCP/IP] on the Protocol Setup menu. 3 Press [ETHERNET]. • Ethernet options screen is displayed. 4 Press [ENABLE] for “ E[...]

48 7 Press [GATEWAY]. • The Gateway options screen is displayed. • If you do not have to assign the gateway address, proceed to the step 9. 6 To assign the IP address, press [IP ADDRESS] and enter the IP address of GA-1140 using the Digital keys. To assign the Subnet Mask, press [SUBNET MASK] and enter the subnet mask using the Digital keys. Pr[...]

49 Setting up the Network Setup Options Setting up fr om T opAccess 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the TCP/IP Setup page. 1. Click on the Network SETUP menu. 2. Click on the TCP/IP tab. 3 Check the box for “ Enable Ethernet ” . When you assign the IP address and subnet [...]

50 Setting up the IPX/SPX Options When you use the GA-1140 in the NetWare IPX environment for the Novell printing, you can select the frame type to be used on IPX network. NOTE: The frame type is set to “ Auto ” as a factory default setting. “ Auto ” frame type setting can work on most of IPX network environment properly. Please use this op[...]

51 Setting up the Network Setup Options 4 Perform resetting the GA-1140. P109 “ Resetting the GA-1140 ” • The setting changes on the Network options is applied after resetting the printer. If you want to set other network options, you can also proceed the operation for setup before resetting the printer. Setting up fr om T opAccess 1 Accessin[...]

52 Setting up the AppleT alk Options : The PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is required for setting up the AppleTalk options. When you use the GA-1140 in the AppleTalk environment for printing from a Mac OS computer, you should enable the AppleTalk. You can set up the AppleTalk options from Touch Panel Display o[...]

53 Setting up the Network Setup Options Setting up fr om T opAccess 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the IPX/SPX Setup page. 1. Click on the Network SETUP menu. 2. Click on the AppleTalk tab. 3 To enable the AppleTalk, check the box for “ Enable AppleTalk ” , and select t[...]

54 Setting up the Print Ser vices Setting up the NetW are Options NetWare Setup allows you to enter the names of the NetWare objects that are concerned with GA- 1140 print jobs. When you configured the NetWare server for Novell printing, you should set up NDS (Novell Directory Services), Bindery Services, or both according to the NetWare configurat[...]

55 Setting up the Network Setup Options 3 Press [ENABLE] for “ Enable NDS ” and enter the search root in the “ Search Root ” field. Then press [Next]. • The Search Root option allows to set the root for the print queues. To enter the search root, press the entry field to display the keypad screen. Enter the value using the keypad screen a[...]

56 5 Press [ENABLE] for both “ Enable NDS ” and “ Enable Bindery Server ” and press [Next] twice. NOTE: You should also enable the “ Enable NDS ” option to use the GA-1140 in bindery mode. 6 Enter the value for each item explained below and press [SET]. • To enter the value, press the entry field to display the keypad screen. Enter th[...]

57 Setting up the Network Setup Options 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the NetWare Setup page. 1. Click on the Network SETUP menu. 2. Click on the NetWare tab. • When using NetWare 4.x or NetWare 5.x in NDS/ NDPS mode, proceed to step 3. • When using NetWare 3.x or NetW[...]

58 4 Check the box for “ Enable NDS ” and “ Enable Bindery Server 1 (to 8) ” . Then enter each item explained below and click on [SETUP]. • The “ Enable Bindery Server 1 (to 8) ” option allows you to set up to 8 bindery servers to be used for printing. Check the box for this option from 1 to 8 as you requires and you must enter the va[...]

59 Setting up the Network Setup Options Setting up the Windo ws Printing Ser vice Windows Printing Service Setup allows you to configure the Microsoft SMB protocol, the file and printer sharing protocol built into Windows, which supports peer to peer printing, also known as Windows printing. Enabling Windows Printing Service allows the GA-1140 to b[...]

60 Domain or Workgroup Enter the name of the workgroup or domain where you want the GA-1140 to appear. 4 Enter the value for each item explained below and press [SET]. • The screen returns to the Protocol Setup menu. Use WINS Server Press [ENABLE] when you want to use WINS (Windows Internet Name Service) to name the GA-1140 printer. In order to e[...]

61 Setting up the Network Setup Options Setting up fr om T opAccess 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the Other Setup page. 1. Click on the Network SETUP menu. 2. Click on the Other tab. 3 Check the box for “ Enable Windows Printing Service ” and enter each item explained [...]

62 4 The message “ Reset the Printer Enable Setting ” is displayed on the top of a page. Perform resetting the GA-1140. P125 “ Resetting the GA-1140 ” • The setting changes on the Network options is applied after resetting the printer. If you want to set other network options, you can also proceed the operation for setup before resetting [...]

63 Setting up the Network Setup Options Setting up the LPD Printing Service LPD Printing Service Setup enables LPR printing in the TCP/IP network. In order to enable LPR printing, the GA-1140 should support the LPD protocol (Line Printer Daemon) to receive LPR print jobs and print on the copier. You can set up the LPD Printing Service options from [...]

64 : Also “ Print ” queue and “ Hold ” queue are available when the PS3 Scan & HDD Upgrade (GE- 1060+GE-1110) is installed. However, only the print queues you have enabled in the Queue setup for the Printer Setup options are available. P90 “ Setting up the Queue Options ” 4 Perform resetting the GA-1140. P109 “ Resetting the GA-11[...]

65 Setting up the Network Setup Options 4 The message “ Reset the Printer Enable Setting ” is displayed on the top of a page. Perform resetting the GA-1140. P125 “ Resetting the GA-1140 ” • The setting changes on the Network options is applied after resetting the printer. If you want to set other network options, you can also proceed the [...]

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67 Setting up the Printer Setup Options Setting up the Printer Setup Options[...]

68 Setting up the Printer Setup Options Setting up the Printer Default Options In the Printer Default options, you can specify the default printer settings such as number of copies, paper size, paper source, finishing, destination, duplex, and orientation. These settings are used for printing the job which does not include the print setting informa[...]

69 Setting up the Printer Setup Options 4 Enter the number of copies in the using the Digital keys and press [SET]. • The screen returns to the Printer Default options menu. 5 Press [PAPER] to set the paper size. • The Paper option screen is displayed. 6 Press the desired paper size and press [SET]. • The screen returns to the Printer Default[...]

70 7 Press [PAPER SOURCE] to set the paper source. • The Paper Source option screen is displayed. 8 Press the desired paper source from the figure on the screen, or press [AUTO SELECT], and press [SET]. • [AUTO SELECT] allows the GA-1140 to automatically select the appropriate paper source for a print job according to the paper size of the prin[...]

71 Setting up the Printer Setup Options 10 Press the desired Finishing option button and press [SET], or press [Next] to display more finishing options. • When you press [SET], save the settings and the screen returns to the Printer Default option menu. Proceed to step 13. • When you press [Next], the other finishing options button will be disp[...]

72 SADDLE STITCH Select this for booklet making with stapling on the center. The printer automatically performs sorting of the pages and print two pages of reduced image on one page on the both side of paper. The Saddle Stitch Finisher is required to enable this option. NOTE: The Saddle Stitch option should be used only if the original job was sent[...]

73 Setting up the Printer Setup Options 12 Press the desired Finishing option button and press [SET]. • The screen returns to the Printer Default option menu. NONE Select this button to print using no punching features. LEFT Select this to create holes on the left side and print. This can not be used in combination with “ SADDLE STITCH ” , ?[...]

74 14 Press the desired destination button and press [SET]. • The screen returns to the Printer Default option menu. 15 Press [DUPLEX] to set the Duplex option. • The Duplex option screen is displayed. 16 Press the desired Duplex option button and press [SET]. • The screen returns to the Printer Default option menu. SIMPLEX Select this not to[...]

75 Setting up the Printer Setup Options BOOK Select this to print both side of paper in vertically the same direction to be bound along the vertical side of paper that the pages can be turned over right and left. 1 2 P or trait 1 2 Landscape 1 2 P or trait 1 2 Landscape TABLET Select this to print both side of paper a vertical reverse one to be bou[...]

76 Setting up fr om T opAccess 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the Printer Setup page. 1. Click on the Printer SETUP menu. 2. Click on the Printer tab. 3 Enter each item explained below and click on [SETUP]. Number of Copies Enter the number of printed copies. You can set an[...]

77 Setting up the Printer Setup Options Sort - Select this button to print for sorting-printing when printing multiple copies. Group - Select this button to print for group-printing when printing multiple copies. Sort + Staple Upper Left - Select this to staple in the upper left and print. The Finisher or Saddle Stitch Finisher is required to enabl[...]

78 Duplex Enables duplex printing (printing on both sides of paper) according to the type of binding for the duplex-printed pages. Off - Select this not to perform the duplex printing. Long Edge Binding - Select this to bind along the long edge side of paper. The direction to be printed on the back side of the paper differs depending on the orienta[...]

79 Setting up the Printer Setup Options Setting up the Em ulation Options In the Emulation options, you can specify the Emulation mode, PCL or PostScript, that the GA-1140 is restricted for printing. When you select the Emulation mode either PCL or PS, Jobs sent to the GA- 1140 that does not match the Emulation mode are not printed. It is configure[...]

80 PS Select this to allow the GA-1140 to print only PS jobs. : “ PS ” emulation is available only when the PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. 4 Emulation Setup is completed. Exit the Setting menu and switch to On-line. P20 “ Switching to On-line/Off-line ” Setting up fr om T opAccess 1 Acces[...]

81 Setting up the Printer Setup Options 4 The message “ Request has been Received ” is displayed on the top of a page.[...]

82 Setting up the PCL Options In the PCL options, you can set the PCL (Printer Control Language) defaults to control printer output. These settings are used for printing the PCL job which does not include the fonts for texts, line length, and margin width. For example, when the PCL job is sent from the text editor that the fonts cannot be specified[...]

83 Setting up the Printer Setup Options 5 Press [FONT SETUP] to set default font and size. • The Font Setup options screen is displayed. 6 Enter each item explained below and press [SET]. • The screen returns to the PCL options menu. Font Number Enter the font number of internal PCL font to be used as a default font for printing. You can check [...]

84 7 Press [PAGE LENGTH] to set the page length. • The Page Length options screen is displayed. 8 Enter the number of lines to be printed per page and press [SET]. • The screen returns to the PCL options menu. 9 Press [MARGIN] to set the margin. • The Margin options screen is displayed.[...]

85 Setting up the Printer Setup Options 10 Enter the default margin width for each item and press [SET]. • You can change the unit by pressing either [mm] or [inch]. • The screen returns to the PCL options menu. 11 PCL Setup is completed. Exit the Setting menu and switch to On-line. P20 “ Switching to On-line/Off-line ” Setting up fr om T o[...]

86 Font Size Enter the font size when the selected font number represents a proportionally spaced scalable font. Font Size option allows you to determine the point size (height) of the default font. Page Length Enter the number of lines to be printed per page. Margin - Unit Select the unit of measurement from mm or inch. This unit is used to enter [...]

87 Setting up the Printer Setup Options Setting up the PS Options : PS Options is available only when the PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. In the PS options, you can set the defaults for GA-1140 behavior for PostScript jobs. These settings are used when the behaviors for PostScript jobs, such as pr[...]

88 Convert Paper Size This option specify whether to convert paper sizes in documents automatically to the default paper sizes specified. 4 PS Setup is completed. Exit the Setting menu and switch to On-line. P20 “ Switching to On-line/Off-line ” Setting up fr om T opAccess 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess[...]

89 Setting up the Printer Setup Options 4 The message “ Request has been Received ” is displayed on the top of a page.[...]

90 Setting up the Queue Options : Queue Options are available only when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. In the Queue options, you can enable or disable each queue for users. When the HDD option is installed on the GA-1140, the Print queue and Hold queue will be available in addition to the Direct queue. These queues c[...]

91 Setting up the Printer Setup Options Publish Hold Queue Check this option to enable users to print jobs to the Hold queue. Jobs in the Hold queue can be printed only by copying or moving them to the Print queue with the job management tools. Parallel Connection Select a queue where jobs printed to the parallel port are sent. Only the connections[...]

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93 Setting up the T opAccess Setup Options Setting up the T opAccess Setup Options[...]

94 Setting up the T opAccess Setup Options Setting up the T opAccess Options In the TopAccess options, you can specify system information that pertains to the GA-1140 itself and all users. You can set up the TopAccess options from Touch Panel Display or TopAccess. However, some setting items are not available on the Touch Panel Display. To set up t[...]

95 Setting up the T opAccess Setup Options 4 Enter each item explained below and press [SET]. • The screen returns to the Setting menu. Use Character Set Select the character set to be used for the Touch Panel Display, and optional job management tools. This is important if a filename includes accented or composite characters (such as é or æ ).[...]

96 3 Enter each item explained below and click on [SETUP]. Installation Site Enter the name of the department or site. This name is displayed on the Configurations page on TopAccess which appears first when accessing TopAccess home page for users. Administrator Enter the name of the administrator. This name is displayed on the Configurations page o[...]

97 Setting up the T opAccess Setup Options Clear Each Scan Job Select how many days a Scan job is stored on the GA-1140. This option is available only when the HDD option is installed. Use Character Set Select the character set to be used for the Touch Panel Display, and optional job management tools. This is important if a filename includes accent[...]

98 Setting up the Job Log Options : Job Log Options are available only when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. In the Job Log options, you can specify whether the GA-1140 should store the jobs which were printed from the Print queue. These options enable to access the jobs with the job management tools, which are provide[...]

99 Setting up the T opAccess Setup Options Jobs Saved in Printed Queue Specify the number of jobs to be stored in the Printed queue. Note that jobs in the Printed queue take up space on the GE-1060 hard disk. This option is available only when the Enable Printed Queue option is checked on. Auto Print Job Log every 55 jobs Specify whether the GA-114[...]

100 Setting up the Language Options In the Language options, you can select the language to use for displaying status and error messages in TopAccess. Languages enabled in this option are added to the drop down menu at the Select Language area. You can set up the Language options only from TopAccess. Setting up fr om T opAccess 1 Accessing the TopA[...]

101 Administrative Functions Administrative Functions[...]

102 Administrative Functions on T ouc h P anel Displa y Following administrative functions can be performed from the Touch Panel Display: • Printing test pages. P103 “ Printing Test Pages ” • Printing forcibly the portion of the job currently under printing process on the GA-1140. P105 “ Printing a Current Job Forcibly ” • Deleting fo[...]

103 Administrative Functions 1 Press the [PRINTER/NETWORK] key on the Control Panel of the copier. • The PRINT menu or PRINT/SCAN menu is displayed on the Touch Panel Display. You can print system pages, such as setting list page, fonts list page, PCL test page, PS test page (when the PS option is installed), storage list page, and print log page[...]

104 5 Press the button of the test page that you want to print. [SETTING LIST] Press this to print the list of current settings. You can check the current configuration of the GA-1140. [FONTS LIST] Press this to print the fonts lists that installed on the GA-1140. The PCL Fonts list (and PS fonts list when the PS option is installed) is printed. Yo[...]

105 Administrative Functions Printing a Current Job For cibl y Force-Print function allows you to print the portion of the job currently under printing process. The portion of the job that has not yet been sent to the GA-1140 is not printed. 1 Press the [PRINTER/NETWORK] key on the Control Panel of the copier. • The PRINT menu or PRINT/SCAN menu [...]

106 4 Press [FUNCTION]. • The Function menu is displayed. 5 Press [FORCE-PRINT]. 6 Press [OK]. • The portion of the current job already sent to the GA- 1140 is printed and the screen returns to the Function menu.[...]

107 Administrative Functions Deleting a Current Job For cibl y Force-Delete function allows you to delete the job data currently under printing process. 1 Press the [PRINTER/NETWORK] key on the Control Panel of the copier. • The PRINT menu or PRINT/SCAN menu is displayed on the Touch Panel Display. 2 Press the [ON/OFF] menu and press [OFF LINE]. [...]

108 4 Press [FUNCTION]. • The Function menu is displayed. 5 Press [FORCE-DELETE]. 6 Press [OK]. • The portion of the current job already sent to the GA- 1140 is printed and the screen returns to the Function menu.[...]

109 Administrative Functions Reset function allows you to perform a hardware reset of the GA-1140 system. This function is used when you modify the network settings on the GA-1140 to enable the setting changes. Also, resetting the GA-1140 system may solve the problems on the GA-1140. Resetting the GA-1140 1 Press the [PRINTER/NETWORK] key on the Co[...]

110 4 Press [FUNCTION]. • The Function menu is displayed. 5 Press [RESET]. 6 Press [OK]. • The GA-1140 starts initializing. This takes few minutes to initialize the printer. Please wait until the GA-1140 finishes initializing[...]

111 Administrative Functions Restar ting the GA-1140 Restart function allows you to restart the GA-1140 system without shutting down. Restarting the GA-1140 is faster than resetting the GA-1140. 1 Press the [PRINTER/NETWORK] key on the Control Panel of the copier. • The PRINT menu or PRINT/SCAN menu is displayed on the Touch Panel Display. 2 Pres[...]

112 4 Press [FUNCTION]. • The Function menu is displayed. 5 Press [RESTART]. 6 Press [OK]. • The GA-1140 starts initializing. This takes few minutes to initialize the printer. Please wait until the GA-1140 finishes initializing[...]

113 Administrative Functions : Clear Sever function is available only when the PS3 Scan & HDD Upgrade (GE-1060+GE- 1110) is installed. Clear Server function allows to delete print jobs which are stored in the HDD. 1 Press the [PRINTER/NETWORK] key on the Control Panel of the copier. • The PRINT/SCAN menu is displayed on the Touch Panel Displa[...]

114 4 Press [FUNCTION]. • The Function menu is displayed. 5 Press [Next] to flip the screen to next page and press [CLEAR SERVER]. 6 Press [OK]. • Print jobs stored in the HDD are deleted and the screen returns to the Function menu.[...]

115 Administrative Functions You can set or change the Administrator password. This password is used to log into the Administrator page in the TopAccess and the Setting menu on the Touch Panel Display. There is no password when the GA-1140 is installed on the copier. Therefore, it is recommended to set the administrator password before you starting[...]

116 4 Press [PASSWORD SETUP]. • The Password Setup screen is displayed. 5 Enter the current password in the CURRENT PASSWORD field and new password in the NEW PASSWORD and VERIFY field, and press [SET]. • To enter the password in each field, touch the field to highlight the field. The password must be 5-digit numbers. • If no password has bee[...]

Administrative Functions 117 Administrative Functions on T opAccess Following administrative functions can be performed from the TopAccess: • Displaying the print log on the GA-1140. P118 “ Displaying the Print Log ” • Printing test pages. P119 “ Printing Test Pages ” • Changing the administrator ’ s password and operator ’ s pass[...]

118 Administrators can display the list of print log (latest 200 jobs). : The Print Log page is not available when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the Print Log page. 1. Click on the Print Jobs menu. 2. Click on [...]

Administrative Functions 119 3 Check the boxes of test pages that you want to print and click on [PRINT]. Print Log Press this to print the list of print logs. This option is not available when the HDD option is installed. Stored Job List Press this to print the list of the Stored Jobs on the GA-1140. Setting List Press this to print the list of cu[...]

120 PS Test Press this to print the list of current settings list. You can check the current quality of PS printing. This option is available only when the PS option is installed. E-mail Log Press this to print the list of E-mail logs. This option is only available when the HDD option is installed. 4 The message “ Request has been Received ” is[...]

Administrative Functions 121 Setting Administrator P assw ord 3 Enter the current password in the “ Current Password ” field and new password in the “ New Password ” and “ Verify ” field, and click on [Change]. • The password must be 5-digit numbers. • If no password has been set, enter no password in the Current Password field. You[...]

122 4 The message “ Password has been Changed ” is displayed on the top of a page. • The password is set or modified.[...]

Administrative Functions 123 Changing the T OSHIB A MFP Logo W eb Link You can modify the URL which is set to the TOSHIBA MFP Logo on the Copier Configurations page of TopAccess. 3 Enter the URL in the “ Home Page URL ” field and click on [OK]. • The URL for the TOSHIBA MFP Logo has been changed. 1 Accessing the TopAccess for Administrator. P[...]

124 Restoring the Factory Defaults You can restore the factory default settings in the Printer Setup options and TopAccess Setup options. This cannot restore the factory default settings in the Network Setup options. 3 Click on [Restore Defaults]. • The Attention dialog box appears. 1 Accessing the TopAccess for Administrator. P23 “ Accessing T[...]

Administrative Functions 125 Resetting the GA-1140 Reset function allows you to perform a hardware reset of the GA-1140 system. This function is used when you modify the network settings on the GA-1140 to enable the setting changes. Also, resetting the GA-1140 system may solve the problems on the GA-1140. 3 Click on [Printer Reset]. • The Attenti[...]

126 Restar ting the GA-1140 Restart function allows you to restart the GA-1140 system without shutting down. Restarting the GA-1140 is faster than resetting the GA-1140. 3 Click on [Restart]. • The Attention dialog box appears. 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the Reset pag[...]

Administrative Functions 127 Clearing the Server 3 Click on [Clear Server]. • The Attention dialog box appears. 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the Reset page. 1. Click on the Other menu. 2. Click on the Reset tab. 4 Click on [OK] to restart the GA-1140. : Clear Sever func[...]

128 Displa ying and Managing the Counter All users can view the counter information from the TopAccess, as well as administrators can additionally view the number of copies for each drawer. 1 Accessing the TopAccess for Administrator. P23 “ Accessing TopAccess for Administrator ” 2 Accessing the Drawer Counters page. 1. Click on the Counter men[...]

129 T roubleshooting T r oubleshooting[...]

130 Maintaining Optimal P erf ormance The GA-1140 does not require maintenance. Beyond the obvious requirements of servicing and maintaining the copier and replenishing consumables, there are a few things you can do that will improve the overall performance of your system: Make sure you are making the best use of y our network connections Publish o[...]

131 T roubleshooting T r oubleshooting during Setup The following section explains some error and alert messages that you may see during GA-1140 Setup that might not be self-explanatory. In Network Setup, when you are configuring your IPX (Novell) connection, the GA-1140 queries the network for Novell file servers and print servers, and attaches to[...]

132 Runtime Err or Messages T ouch P anel Displa y Messages Reboot the machine Turn off and turn on the power again. Printer is under preparation Wait for the printer to be ready. Printer Error Turn off the power and call for service. Printer Error Please reset the printer Perform a printer reset. P109 “ Resetting the GA-1140 ” Printer Error Pl[...]

133 T roubleshooting Printer Error: W ait Wait for the printer to respond. Set Developer Unit The developer unit has been removed. Set the developer unit to the copier. Dispose of Used T oner Toner bag is full. Clean up the toner bag. Misfeed in Copier Paper Jam occurs. Remove the jammed paper in the copier. Add T oner Toner is empty. Add toner. Cl[...]

134 Set Staple Car tridge The staple cartridge has been removed. Set the staple cartridge. Please Dispose of Hole Punch Dust Paper bits have accumulated in the hole punch unit. Remove the paper bits. Time for P eriodic Maintenance Call for service for the periodic maintenance. Use Genuine T OSHIBA T oner Invalid toner is used. Use proper toner.[...]

135 Appendix Appendix[...]

136 PrintMe Activ ation Guide : You can also activate the PrintMe service when the PS3 Scan & HDD Upgrade (GE-1060+GE- 1110) is installed. This section explains the PrintMe activation process for the TOSHIBA GA- 1140. DNS Setup Options Use the DNS Setup options to translate domain names into IP addresses. This option must be enabled to use Prin[...]

137 Appendix 4. Press PROTOCOL SETUP. NOTE: If the PrintMe button is not visible, please contact an authorized Toshiba service technician to activate this feature. 5. Press TCP/IP. 6. Press DNS SETUP. Specify the following DNS options: In the list of options that follows, default values, where applicable, appear in square brackets. • Enable DNS S[...]

138 5. Press FUNCTION and then press RESET. 6. The copier should take about 5 minutes to reboot. 7. After reboot is complete, press ON/OFF in the Touch Panel and then press ON LINE. • The copier automatically prints out the PrintMe Activation Page and the GA-1140 Setting List. The PrintMe Activation Page contains a 16-digit activation code which [...]

139 Appendix 4. Click Next and follow the on-screen instructions. • When prompted, select 600 DPI BW PCL as your printer driver and specify the default options for your copier. 5. Enter the alphanumeric Certificate Code printed on your Activation Certificate in the Apply Certificate field and click Apply Certificate. • The GA-1140 is now includ[...]

140 Default Setting List This chapter describes the default printer settings and network settings of the GA-1140. Default Setting List f or Printer Function T opAccess Setting T opAccess Setup Installation Site: [Not Defined] Administrator: [Not Defined] Server Name: eS_[MAC Address] Refresh Rate: 300 (sec) Auto Refresh Job Status: Yes Default Lang[...]

141 Appendix Printer Setting Printer Setup Number of Copies: 1 Paper Size: Letter (for US), A4 (for EU) Paper Source: Auto Select Finishing: Sort Destination: Auto Select Duplex: Off Orientation: Portrait Smoothing: On Hole Punch: Off Emulation Mode: Auto Select PCL Setup Symbol Set: ROMAN-8 Font Number: 0 Font Pitch: 10.00 (inch) Font Size: 12.00 [...]

142 Default Setting List f or Network Function P or t Setting P arallel P or t Ignore EOF Character: Yes Time Out: 30 (sec) Ethernet Transmission Speed: Auto TCP/IP Setting Ethernet Enable Ethernet: Yes Enable Auto IP: Yes Select Protocol: DHCP IP Address: [Not Defined] Subnet Mask: [Not Defined] Gateway Enable Auto IP: Yes Gateway Address: [Not De[...]

143 Appendix NetW are Setting Poll Interval: 15 (sec) NDS Enable NDS: No NDS Tree: [Not Defined] NDS Print Server: [Not Defined] Search Root: [Not Defined] Bindery Enable Bindery Server1: No File Server: [Not Defined] Bindery Print Server: [Not Defined] Enable Bindery Server2: No File Server: [Not Defined] Bindery Print Server: [Not Defined] Enable[...]

144 AppleT alk Setting Enable AppleTalk: Yes Printer Name: eS_[MAC Address] Zone Name: [Not Defined] Other Setting Windows Printing Service Enable Windows Printing Service: Yes Server Name: eS_[MAC Address] Comment: [Not Defined] Domain or Workgroup: WORKGROUP Use WINS Server: No Enable Auto IP: No IP Address: [Not Defined] LPD Printing Service Ena[...]

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© 2002 T OSHIBA TEC CORPORA TION All rights reser ved R02052017100-TTEC 2002-05 1-1, KAND A NISHIKI-CHO, CHIY OD A-KU , TOKY O , 101-8442, JAP AN[...]