Toshiba GD-1170 manual

MUL TIFUNCTIONAL DIGIT AL SYSTEMS Operator's Manual for Facsimile Function GD-1170[...]

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1 CONTENTS NOTICE TO USERS .............. .............. .............. ............ .............. .............. .............. .............. .. ............ .... 3 Preface ............ .............. ........... .............. .............. .............. .............. ........... .............. .. ............... .............8 Features of t[...]

2 CONTENTS (Cont.) • Setting the lists and r eports output .......... ................ .............. .............. ................. .............. ..... . ... 125 3. Lists/Reports Samples ........ .............. .............. .............. .............. ................. .............. ......... ........... 133 7. REGISTERING AND SETTING IT[...]

3 NOTICE T O USERS For U.S.A. only W ARNING FCC Notice: Part 15 This terminal has been tested and found to comply wit h the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are design ed to provide rea sonable protection against harmful interference when the equipment is operated in a commercial en vironment. [...]

4 NOTICE TO USERS (Cont.) The T elep hone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including Fax machines, to send any message unless such message clearly con- tains in a margin at the top or bott om of each transmitted page or on the first p age of the transmission, the date and[...]

5 Le Ministére n’assure toutefois pas que le matéri el fonctionnera à la satisfaction de l’utilisa teur . Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux inst allations de l’entreprise locale de té lécommunication. Le matériel doit également être installé en suivant une métho[...]

6 NOTICE TO USERS (Cont.) “This device is equipped with pulse dialling while the T elecom standard is DTMF tone dialling. Th ere is no guarantee that T eleco m lines will always continue to support pulse dialling” “Use of pulse dialling, when this equipment is connecte d to the same line as other equipment, may give rise to bell tinkle o r no[...]

7 Wa rn i n g : Th is is a Class A product. In a domestic environ ment this product may cause radio interference in which case the user may be required to take adequate measures. Work ing envir onment From EMC (Electromagnetic Compat ibil ity) point of view , th e operation of this product is being restricted in fo llowing en vironment s: • Medic[...]

8 Preface Thank you for purchasing the T oshiba fax unit GD-1 170. This Operator ’s Manual describes the fo llowing: • How to use the Fax functions • How to perform a Fax communication • How to inspect this equipment and perform its maintenance • How to remedy Fax communicatio n problems Before using this equipment, thoroughly read and un[...]

9 Features of the GD-1 170 • Super G3 Hi gh-S peed Communi cation High-speed communication in th e Super G3 mode is enabled. * “Super G3 Fax” is an appe llation of Fax mach ines with a modem compatible with ITU-T V . 34, which is a new h igh-speed modem standard. • JBIG Encoding System This device uses a JBIG encoding system compatib le wit[...]

10 General Precautions When power failure occurs • Neither Fax nor telephon e functions of the device are available in the event of a power failure. • Y ou can use the exte rnal telephone to dial a number to make a call or to receive a call. (See the operator ’s manual of your telephone set for details.) • The originals stored in the memory[...]

11 Disclaimer Notice The following notice sets out the exclusion s and lim itations of liability of TOSHIBA TEC CORPORA TION (including its employees, agent s and sub-contractors) to any purchaser or user (hereaf ter “User”) of the e- STUDIO520/600/720/850, inclu ding its accessories, optio ns and bundled software (hereaf ter “Product”). 1.[...]

12 General Precautions (Cont.)[...]

13 1 1. BEFORE USING F AX 1. Description of Each Component ................ ....................... .......................... ...................... ... 14 • Main components ................. .............. .............. .............. .............. .............. .............. .......... ............... 14 • Configuration of options ......[...]

14 1.BEFORE USING FAX 1 1. Description of Each Component Main component s e-STUDIO520/600/720/850 1. T ouch panel contrast adju stment dial 12. Original scale 2. T o ner cover 13. Scanning area 3. Front cover 14. Power switch 4. Drawers 15. T oner cartri dge 5. Reversing Automa tic Document Feeder (RAD F) 16. Exit cover 6. Operator ’s Manual pock[...]

15 1 Configuration of options 1. F AX Unit (GD -1 170) This unit enables you to transmit and receive F AX data. 2. “Printer Kit (GM-1050) and Sc anner Kit (GM-4010)” or “Pri nter/Scanner Kit (GM-2040)” Enables Internet F AX function and Save as File function for e-STUDIO520/600/720 /850. 1 2[...]

16 1.BEFORE USING FAX 1.Description of Each Co mponent (Cont.) 1 Control p anel Use the buttons on the control pane l for various operations and settings through the e-STUDIO520 /600/ 720/850. 1. T ouch panel contrast adjustment dial Adjust the contrast of the touch panel with this dial. 2. [HELP] button Use this button to display a desired operati[...]

17 1 10. [JOB ST A TUS] button Use this button to confirm the job status, printing status, and F AX transmission/re ception status of a print job, scan job and F AX job. (  P .66 “1.Checking Transmission Result”) 11 . [ACCESS] button Use this button when the department code has been se t. If this button is pressed after copying, the next use[...]

18 1.BEFORE USING FAX 1.Description of Each Co mponent (Cont.) 1 T ouch p anel When you press the [F AX] button on the control panel, the fun ctions currently selected or used and the status of the equipment are displayed on the touch panel. When a graphic symbol indicating an erroneou s st atus such as a paper jam is blinking, see Chapter 9 “BLI[...]

19 1 Clearing and cancel ing function selected When you press the selected button (h i ghlighted or shaded) again, the func tion selected with this button is cleared. T o quit (cancel) the sett ing, press the [CANCEL] button at the bottom of the touch panel (or the [ALL CLEAR] button on the address book menu). Buttons on the touch panel which are g[...]

20 1.BEFORE USING FAX 1.Description of Each Co mponent (Cont.) 1 Connecting cables Be sure that the power of the equipment is turned OFF before connecting the cables. Do not connect this equipment and a telepho ne to a telephone connector in parallel. e-STUDIO520/600/720/850 1. LINE Connect a telephone line. 2. TEL Connect an external telephone (fo[...]

21 2 2. SENDING A F AX 1. T ransmission Mode .......... ....................... ...................... ....................... ....................... ....... .. 22 2. Preparation for T ransmission ........... ....................... ....................... ...................... ................ 24 3. About Originals .......................... ...[...]

22 2.SENDING A FAX 2 1. T ransmission Mode • Memory T ransmission The original is scanned into memory and automatically starts to be sent once a connection has been made. Using this mode, you can send the same original to 2 or more remote Faxes (multi-addre ss transmission). • Direct T ransmissio n The remote Fa x is dialed immediately , and th[...]

23 2 • Delayed Commu nications Y ou can send the original to a specified remote Fax at a specified time. This mode is useful when you are making use of night-time discounts or sending originals overseas. • Chain Dial Communication When using the Fax communica tion network, you can combine 2 or more dialing operati ons (by address book and direc[...]

24 2.SENDING A FAX 2 2. Prep aration for T ransmission Switching to the Fax mode When the use of the equipm ent is managed un der cert ain functions such as d ep artment managemen t When the use of the equipment is managed unde r the department management or the user management, each user needs to enter the depa rtment code, user ID, password, etc.[...]

25 2 3. About Originals Original size/Origi nal scanning range Original size The following table shows the size a nd thickness of original s that can be transmitted via this system . Original scanning range As shown in the figu res below , even if the origi nal that you are sending con t ains information in th e shaded section, this information is [...]

26 2.SENDING A FAX 3.About Originals (Cont.) 2 Setting originals When setting originals on the glass Originals are sent in the order they are place d on the original glass in both memory TX and direct TX modes. 3 Lower the Reversing Automatic Document Feeder slowly . 1 Raise the Reversing Automatic Docu- ment Feeder , and place the original A with [...]

27 2 Precautions for using the Revers ing Automatic Document Feeder Do not use the following 1 to 8 type originals as they may misfeed or become damaged: Also, the following 9 to 10 type originals should be handled carefully: 1: Badly wrinkled or folded original s; in particular , originals whose leadi ng edge is curled may fail to be correctly fed[...]

28 2.SENDING A FAX 3.About Originals (Cont.) 2 When using the Reversing Automatic Document Feeder When the originals are placed on the Reversing Automatic Document Feeder , the uppermo st p age is the first to be scanned and sent. 1 Af ter aligning the edges of originals, place them with thei r face up and slide the guides to the width of the origi[...]

29 2 4. Setting the T ransmission Conditions V ariety of optional functions Originals can be sent using different transmission c onditi ons (resolution, original mode, exposure, trans- mission mode, original si ze, ECM, quality TX, SUB/ SEP , SID/PWD, subject and body). Settings fo r the subject and body are available only when you are usi ng the I[...]

30 2.SENDING A FAX 4.Setting the Transmission Conditions (Cont.) 2 • Quality TX: Set whether or not to specify Quality TX. This fu nction makes the communica tion less affected by line condition when transmittin g document to overseas. When this mode is set to “ON” , originals are sent at a slower speed than normal. ON, OFF • SUB/SEP , SID/[...]

31 2 Setting the transmission conditions 1 Place the original(s). •  P .26 “Setting originals” 2 Press the [F AX] button on the control p anel. 3 Press the [ADDRESS] button to en ter the address menu, and then press the [OPTION] button. 4 Press the desired buttons to set the transmission conditions, and then press the [E NTER] button. • [...]

32 2.SENDING A FAX 4.Setting the Transmission Conditions (Cont.) 2 5 Specify the remote Fax and press the [ST ART] button.[...]

33 2 Sending diff erent wid th originals When you select the [DIFFERENT WI DTH] button in the “ORIGINAL” of the transmission condition, the originals with different width can be sent at a time using Reversing Automatic Document Feeder. Available combinations of the original size are as fo llows. (Not ava ilable for the combination of L T format[...]

34 2.SENDING A FAX 4.Setting the Transmission Conditions (Cont.) 2 5 Specify the remote Fax and press the [ST ART] button.[...]

35 2 Setting the scanning conditions for each p a ge When you want to send multi- p age originals by placi ng them on the original glas s, you can change the fol- lowing scanning conditions for each page: Resolution Exposure Original mode Original size This function is co nvenient for newspapers and books can be placed on the origin al glass and se[...]

36 2.SENDING A FAX 4.Setting the Transmission Conditions (Cont.) 2 8 Press the [ST ART] button. • The second original is scanned. • If there is another original to be scanned, repeat steps 5 through 7. Be sure to carry out the operations within 45 seconds after the “T o continue place document on glass, and press ST ART” appears. If the equ[...]

37 2 5. S pecifying the Remote Fax Direct entry with digit al keys Direct entry is the method for specifying remote Fax numbers using the digital keys. 1 Place the original(s). •  P .26 “Setting originals” 2 Press the [F AX] button on the control p anel. 4 If you make a mist ake, press the [CLEAR] button on the control p anel or the [BACK [...]

38 2.SENDING A FAX 5.S pecifying the Remote Fax (Cont.) 2 Address book entry Address book entry is t he method f or specifying remo te Fax numbers by pressing the remote Fax buttons which have previously been registered. It is con venient if frequently used destinatio ns are registered in the address book. • Registering the address book, see the [...]

39 2 Group entry Group entry is the method of specifying remote Fax numbers by pressin g the group button which has pre- viously been ente red. It is convenient if frequently used multiple desti nations are entered into a group. • Creating Groups, see the [User Fu nctions Guide]. 1 Place the original(s). •  P .26 “Setting originals” 2 Pr[...]

40 2.SENDING A FAX 5.S pecifying the Remote Fax (Cont.) 2 Searching by ID number When selecting the remo te Faxes registered in the address and group by searchi ng by the ID number immediately displays the screen i ncl uding the searched-for ID number . 1 Place the original(s). •  P .26 “Setting originals” 2 Press the [F AX] button on the [...]

41 2 5 Press the button for the remote Fa x that you want to send to. • Each screen displays 8 destinations. T o view d estinations not displayed on the screen, press the [Prev] or [Next] button to switch the screens. • T o continue searching by ID num ber , press the [KNOWN ID] button. • T o continue searching by address (  P .42 “Searc[...]

42 2.SENDING A FAX 5.S pecifying the Remote Fax (Cont.) 2 Searching by address (Search address) When selecting the remote F axes registered in the address book and gro up, pressing a letter button leads to display the remote Faxes whose names start with the letter and/or numbers, which make s it easy to choose the desire d remote Faxes. 1 Place the[...]

43 2 5 Enter the ideal button or number , and then p ress th e [ENTER] button. 6 Press the [SEARCH] button.[...]

44 2.SENDING A FAX 5.S pecifying the Remote Fax (Cont.) 2 7 Press the button for the remote Fax th at you want to send to, and then press the [ENTER] button. • If the remote F AX to be selected is one, the direct transmission (On-hook T rans mission) can be performed. • Each screen displays 8 destinations. T o view destinations not displayed on[...]

45 2 Searching address using LDAP server Without using the address book in this equipment, yo u can select the remote Faxes registered in the address book of the LDAP (Li ghtweight Directory Access Protocol) server via networ k. In this case, it is required to register the dire ctory search name usin g T op Access via network beforehand. (Y ou can [...]

46 2.SENDING A FAX 5.S pecifying the Remote Fax (Cont.) 2 5 Press the directory search name that you want to search, and then press the [ENTER] button 6 Search the remote Fax, and then send it. • Follow the procedure from step 4 in  P .42 “Searching by address (Search address) ”. * Searching using the LDAP server is available for Fax numbe[...]

47 2 Multi-address transmission The multi-address transmission functi on allows you to send the same document to 2 or more remote Faxes in a single operatio n, which can be done by combining direct, address book and group entry . Com- bining with the Internet Fax function is also availa bl e. This eliminates the need of placing th e original and th[...]

48 2.SENDING A FAX 5.S pecifying the Remote Fax (Cont.) 2 Confirming the destinations After specifying multiple destinations by using mu lti-address transmitting, you can confirm the addresses in the list by pressing the [DESTINA TION] button. Y ou can also delete the addresses by pressing the [DELETE] button. 1 Press the [DESTINA TION] button. •[...]

49 2 6. Sending Originals Direct transmission In the direct trans mission mode, the remote F ax is immediately dialed, and the originals are sent after a successful connection with the remote Fax that has been completed. • Users can check immediately if the orig inal has been sent to the re mote Fax. • Once scanned, the origina ls ar e not stor[...]

50 2.SENDING A FAX 6.Sending Originals (Cont.) 2 5 Specify the remote Fax. • S pecifying by digital keys (  P .37 “Direct entry with digital keys”) • S pecifying by address book (  P .38 “ Address book entry”) 6 Press the [ST ART] button. • The remote Fax is dialed immediately and communication is initiated. • Canceling the di[...]

51 2 Memory transmission In the memory transmission mode, originals are scanned at high speed and tempor arily stored in memory before transmitting. • Up to 100 transmissions can be reserved. • Up to 1000 pages can be stored in 1 transmission. • Y ou can specify two or more remote Faxes at one time. • If the origina l cannot be sent (the re[...]

52 2.SENDING A FAX 6.Sending Originals (Cont.) 2 5 Specify the remote Fax. • S pecifying by digital keys (  P .37 “Direct entry with digital keys”) • S pecifying by address book (  P .38 “ Address book entry”) • S pecifying by group (  P .39 “Group entry”) • S pecifying by multi-address transmission (  P .47 “Multi[...]

53 2 Other transmissions On-hook transmission In this mode, you can confirm the answering tone fr om the remote FA X without picking up the handset of the external telephone. When the other party receives the call as a telephone ca ll, you can talk by picking up the handset of the external telephone. • This operation is availabl e when the Line 1[...]

54 2.SENDING A FAX 6.Sending Originals (Cont.) 2 Off-hook transmission This mode is available by picking up the handset of the external te l ephone to dial. When the other party receives the call a s a telephone call, you can talk with him/her . • This operation is availabl e when the Line 1 lamp is OFF . • An external telephone is required (no[...]

55 2 Sending a T one T one se rvices can be used even o n pulse dial lines. This function can be used when a user uses “Pulse Dial” line. 1 T o receive a tone service, press the [#] button of the digit al key to switch over to tone transmission. • For det ails of services and how to receive Fax information ser- vices, contact your service pro[...]

2 56 2.SENDING A FAX[...]

57 3 3. RECEIVING A F AX 1. Reception Modes .................... ...................... ....................... .......................... ................... ... 58 2. Reception Settings ..................... ....................... ...................... ....................... .................. .... 59 3. Relationship between Original and Paper[...]

58 3.RECEIVING A FAX 3 1. Reception Modes • Automatic Reception Faxes are automatically receiv ed d uring the incoming call. The line is designated for use exclusively by the Fax. • Manual Re ception Faxes are received when the user confirms the call on the telephone, pres s the [MANUAL RECEIVE] button in the advance d menu and then the [ST ART[...]

59 3 2. Reception Settings There are 2 reception modes: auto reception and manual reception. • AUTO reception Set this mode when the phone line is used excl usively for Faxing. The Fax automatically recei ves incoming originals. • MANUAL reception Set this mode when the Fax is connected to a line also used for voice telephone calls. Setting of [...]

60 3.RECEIVING A FAX 2.Reception Settings (Cont.) 3 4 Press the [F AX] button . 5 Press the [INITIAL SETUP] button. 6 Press the [AUTO] or [MANUAL] but ton to select the reception mode, and then press th e [ENTER] button .[...]

61 3 Manual reception * An external telephone is required (not avail able for the European version). 1 When the bell rings, pick up the handset of the external telephone. • If the incoming call is a telephone call, start talking with the other party . 3 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [MANUAL RECEIVE] [...]

62 3.RECEIVING A FAX 3 3. Relationship between Original and Paper Accept able size of paper Originals received by Fax can be printed on LD, LG , L T , ST , A3, B4, A4, B5 and A5 size p a per , and are printed in the printing range of each size of paper . No printing will occur in the margins borders of the received originals as indicated by the gra[...]

63 3 Paper priority when there is no same size paper When RX reduction printing and discar d printing are set to “ON”, p aper is selected according to the follow- ing priority: 1. Paper of the same size and same orientation as the received original 2. Paper of the same size but with a diff erent orient ation to the received original 3. Paper of[...]

64 3.RECEIVING A FAX 3.Relationship between Orig inal and Paper (Cont.) 3 • European Size The paper priority varies according to the RX reduction printing and discard printing setti ngs. For det ails, contact your service technician. Size of Original being Received Priority A3 B4 A4 A4 A5 FOLIO A3 B4 B4 A4 A4 A4 A5 FOLIO A3 A3 A3 FOLIO B4 FOLIO B[...]

65 4 4. CHECKING AND CANCELING THE COMMUNICA TIONS 1. Checking T ransmiss ion Result... ................... ....... ...................... .................... ...................... 66 • Checking reserved transmissions .......................... ...................... .............. .............. .............. ..... .... .. 66 • Checking com[...]

66 4.CHECKING AND CANCELING THE COMMUNICATIONS 4 1. Checking T ransmission Result Checking reserved transmissions Y ou can check the foll owing information of the transmissi on status (job) in the list on the touch p anel. • File number • Receiver • Accepted date • Number of originals • T ransmission status Line1: Sending on l ine 1 Netwo[...]

67 4 Releasing the department code error In the status column of “Fax/Internet F AX JOB” li st, the job which is in “Invalid” status may appear . In this case, release the invalid job as follows. • Enter user information required to use the equipment from the control panel. • Select the file with the invalid code, and press the [RELEASE[...]

68 4.CHECKING AND CANCELING THE COMMUNICATIONS 1.Checking T ransmission Result (Cont.) 4 Checking communicat ion status (log) Y ou can check the foll owing information of the commun ication st atus (log) in the list on the touch panel. • File number • Receiver or sender • Accepted date • Number of originals • Communica tion result OK: T r[...]

69 4 • If the desired file columns are not displayed, press the [Prev] or [Next] button to switch the screens. • T o output the list with the transmission or re ception result, press the [JOURNAL] button. (  P .120 “1.Manually Printing Lists & Reports”)[...]

70 4.CHECKING AND CANCELING THE COMMUNICATIONS 1.Checking T ransmission Result (Cont.) 4 Address registration fr om send/receive log Y ou can register the i nformation such as the re mo te Fax numbers and E-mail addresses in the address book from the send/receive log screen. * The following informa tion can be registered from the Send log: • Remo[...]

71 4 4 Select the item button y ou want to register , and then enter the recipi- ent's or sender's information. • See the [Operator's Manual for Basi c Function] for entering letters. • ID number is automatically numbered. • See the [User Functions Guide] for registering and correcting the address book. 5 Press the [ENTER] butt[...]

72 4.CHECKING AND CANCELING THE COMMUNICATIONS 4 2. Canceling T ransmissions Canceling transmissions (during scanning) When an orig inal is being scanned on the original glass: 1 When scanning of the original is finished, press the [JOB CANCEL]. • If you press the [JOB FINISH] button or do nothing for about 45 seconds after finishing the scanning[...]

73 4 2 T o cancel the job, press the [JOB CANCEL] button while scanning is p a used. • T o resume scanning, press the [ST ART] button on the control panel. • When the [JOB FINISH] button is pressed, the sc anned data of the original(s) start to be transmitted. • T o change the setting of the scanning condi tions, press the [OPTION] button. ( [...]

74 4.CHECKING AND CANCELING THE COMMUNICATIONS 2.Canceling T ransmissions (Cont.) 4 Canceling reserved memory transmissions This function allows you to cance l reserved memory transmissions that are current ly stored in the memo ry and waiting to be sent (including Delayed Transmi ssion Reservation and Poling Transmission/Reception). 1 Press the [J[...]

75 4 Canceling transmissions (d uring memory transmission) 1 Press the [JOB ST A TUS] button on the control p anel. 2 Press the [F AX] button . 3 Select the file that is currently being transmitted. • Check that the status column indica tes “Line1” (transmitting via line 1). 4 Press the [DELETE] button. 5 When “Delete OK?” appears, press [...]

76 4.CHECKING AND CANCELING THE COMMUNICATIONS 2.Canceling T ransmissions (Cont.) 4 Canceling direct transm ission (during scanning) 1 Press the [STOP] button during transmis- sion (scanning). • The transmission (scanning) operation is stopped. Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before[...]

77 5 5. ADV ANCED FUNCTIONS 1. T ransmitting 2-Sided Originals ......... ....................... .......................... ...................... ............. 78 2. Priority T ransmiss ion ..................... .......................... ....................... ...................... ............ .... 80 3. Polling Communication .... ............[...]

78 5.ADVANCED FUNCTIONS 5 1. T ransmitting 2-Sided Originals This function is used to scan and transmit 2-si ded originals with the Reversing Automatic Document Feeder . • Placing 2-sided A4/L T originals When you place a 2-sided original on the Reversing Automatic Do cument Feeder , change the direction of the original depending on it s bound po[...]

79 5 4 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [2-SIDED SCAN] button. 5 Press the [BOOK] or [T ABLET] button depending on the bound posi- tion of the original(s), and then press the [ENTER] button. 6 Specify the remote Fax • Entering the Fax number (  P .37 “Direct entry with digital keys”) • Selectin[...]

80 5.ADVANCED FUNCTIONS 5 2. Priority T ransmission Priority T ransmission allows you to perform a transmissi on prior to other reserved transmissions (including redial standby). • For this function, on ly a direct dialing method ( with dig it al keys) and an address b ook entry method are available. • Only one remote Fax can be specified per o[...]

81 5 3. Polling Communication This function is used when you want to rece ive a Fax from a sender upon your request. The receiver can receive the Fax whenever he or she want s. This function is set at the sender's side by storing the data of an original into memory . This operation is called poll ing transmission. The polling reser- vation is [...]

82 5.ADVANCED FUNCTIONS 3.Polling Communication (Cont.) 5 6 Press the [ST ART] button. • Scanning start s and the scanned data will be stored in a memory . • Canceling the poll ing transmission (  P .74 “Canceling reserved memory transmissions”)[...]

83 5 Polling reception There are 2 types of polling reception as follows: • Individual polling recep tion: Receiving a Fax from one sender • Multi-polling reception: Rece iving a Fax from 2 or more senders in a single operation . This function can be used in combination with the direct dialing, address book entry and group entry . 1 Press the [[...]

84 5.ADVANCED FUNCTIONS 5 4. Mailbox Communication This function is used to commu nicate between Fax mach ines compatible with a mailbox function (ITU-T compatible). The owners of these Fax machines can input or retrieve the data of original s in the mailbox. There are 3 types of mailbox; confid ential mailbox, bulletin board mail box and multi-add[...]

85 5 Setting up mailbox for confidential and bulletin boa rd communication How to create a confidential mailbox or bulleti n box mailbox on sender's side is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [CONFIDENT[...]

86 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton. • If you want to set up a password, press the [P ASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [...]

87 5 Setting up relay mailbox How to create a relay mailbox on sender's side is explained here . 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [RELA Y] button, and then press the [BOX SETUP] button. 4 Press the [ENTER] button.[...]

88 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton. • If you want to set up a password, press the [P ASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [...]

89 5 8 If you want to send the relay dest ination transmission report, press the [YES] button. • If you press the [NO] button here, steps 9 and 10 are not necessary . • For the relay destination transmission report, see  P .124 “2.Automatically Printing Lists & Report s”. The default operation of the relay destination transmission re[...]

90 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 11 Press the [AL W A YS] button to always print out the received Fax, or press the [ON ERROR] button to print it out only when the relay trans- mission has failed.[...]

91 5 Deleting mailbox How to delete a mai lbox no longer neede d is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [CONFIDENTIAL] (or [BUL LETIN BD.] or [RELA Y]) button, and then press the [BOX DELETE] button. 4 Press [...]

92 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton. • If a password has been set, press the [P ASSWORD] button to enter the next menu, key in the password (max- imum 20 digits) and then press the [ENT[...]

93 5 Modifying relay mailbox How to modify the content of a relay mailbox is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [RELA Y] button, and th en press the [MODIFY] button. 4 Press the [ENTER] button. • If the se[...]

94 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton. • If a password has been set, press the [P ASSWORD] button to enter the next menu, key in the password (max- imum 20 digits) and then press the [ENT[...]

95 5 9 If you want to send the relay dest ination transmission report, press the [YES] button. • If you press the [NO] button here, steps 10 and 1 1 are no t necessary . • For the relay destination transmission report, see (  P .124 “2.Automatically Printin g Lists & Report s”). 10 Specify the remote Fax to receive the relay destinat[...]

96 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 Printing Fax out of mailbox How to print a Fax out of a confidential mailbox or a bulletin board mailbox on the sender's side is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] butto n to en ter the advanced menu, and then press the [ITU MAILBOX][...]

97 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton. • If a p assword has been set, press the [P ASSWORD] button to enter the next menu, key in the password (max- imum 20 digits) and then press the [ENTER] button. 6 Press the [ST ART] button. • If the [...]

98 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 5 Press the [CONFIDENTIAL] (or [BUL LETIN BD.]) butt on, and then press the [INPUT] button. 6 Press the [ENTER] button. • If the selected mailbox has not been set, "No entry" appears. 7 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 d[...]

99 5 Canceling dat a in mailbox How to delete Fax data in a confidential mailbox or a bulletin board mailbox on the sender' s side is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [CONFIDENTIAL] (or [BUL LETIN BD.[...]

100 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 7 Press the [YES] button. • The data has been deleted from the mailbox. • If the box number keyed in is not correct, "No entry" appear s. If the password keyed in is not correct, "Invalid number" appears. Key in the correct box numb er or password. T ransmitting Fax [...]

101 5 5 Press the [CONFIDENTIAL] (or [BUL LETIN BD.] or [RELA Y]) button, and then press the [TRANSMIT] button. 6 Press the [ENTER] button. 7 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton. • If a p assword has been set, press the [P ASSWORD] button to ent[...]

102 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 Polling dat a out of mailbox How to poll (retrieve) Fax data out of a confidential ma ilbox or a bulletin bo ard mailbox on receiver's side (remote Fax) is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] butto n to en ter the advanced menu, and [...]

103 5 5 Press the [BOX NUMBER] button to en ter the next me nu, key in the box number(s) (maximum 20 digit s), and then press the [ENTER] but- ton. • If a p assword has been set, press the [P ASSWORD] button to enter the next menu, key in the password (max- imum 20 digits) and then press the [ENTER] button. A password entry is necessary for the d[...]

104 5.ADVANCED FUNCTIONS 5 5. Chain Dial Communication This function is used when you want to combine seve ral numbers to select re mote Fax machines using long distance carriers and specialized access lines. Y ou can combine sets of nu mbers (address book entry and direct entry) by first pressi ng the [CHAIN DIAL COMM.] button. * 128 digits of num[...]

105 5 6 Specify the number to be dialed next either from the address book or by direct dialing. • e.g. Press the [Italy 39] button in the address book as an international code, and then press the [Rome Office] button in the address book. 7 Press the [ST ART] button. • The transmission will st art in the order of the remote Fa x machines entered[...]

106 5.ADVANCED FUNCTIONS 5 6. Delayed T ransmission Reservation This function is used when you want to transmit a Fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to transmi t a Fax to a country which has a time difference. • The acceptable range of reservation is up to on[...]

107 5 6 Press the [ENTER] button. 7 Specify the remote Fax • Entering the Fax number (  P .37 “Direct entry with digital keys”) • Selecting from address book (  P .38 “Address book entry”) • Selecting by group registration (  P .39 “Gr oup entry”) • Selecting using multi- address transmission (  P .47 “Multi-addres[...]

108 5.ADVANCED FUNCTIONS 6.Delayed T ransmission Reservation (Cont.) 5 4 Press the [RELEASE] button. • The reservation is canceled and the memory transmission is performed . • Canceling the delayed transmission reserv ation of which status is “W ait” (  P .74 “Canceling reser ved memory transmissions”) • Canceling the delayed trans[...]

109 5 7. Recovery T ransmission This function is used to tran smit a Fax without plac ing an original again when th e Fax was not transmitted after the specified number of redial. The Fax data of the failed transmission wil l be ret ained in a memory , and you can select and retrieve the data to tran smit again in the operation on the touch panel. [...]

110 5.ADVANCED FUNCTIONS 7.Recovery T ransmission (Cont.) 5 Canceling recovery transmission 1 Press the [F AX] button on the control p anel. 2 Press the [ADV ANCED] butto n to en ter the advanced menu, and then press the [RECOVER Y TX] b utton. 3 Select the dat a you want to cancel. 4 Press the [JOB CANCEL] button. 5 Press the [YES] button.[...]

111 5 8. Onramp Gateway Onramp gateway overview This function is used to transmi t a Fax from a Fax machine with a mailbox function to an E-mail ad dress registered in the mailbo x of a relay station through the relay station. T o use this functi on for e-STUDIO520/600/720/ 850, you need to install the following option: “Printer Kit (GM-1050) and[...]

112 5.ADVANCED FUNCTIONS 8.Onramp Gateway (Cont.) 5 Setting relay mailbox T o use this equipment as a relay station for an onramp gateway transmission, set up a relay mailbox on this equipment and then register an E-mail address as a relay desti nation. When the onramp gateway function is used, al l Fax machines with the mailbox function can transm[...]

113 5 9. Offramp Gateway Offramp gateway overview This function is used to convert an E-mail, received at thi s equipment as a relay station, into a Fax dat a and forward it to another Fax machine through a public te lephone line. It is useful when you want to reduce communication cost by using both the Intern et and public telephone lines. For exa[...]

114 5.ADVANCED FUNCTIONS 9.Offramp Gateway (Cont.) 5 T o rece ive an E-mail using SMTP This equipment receives E-mails using a Simple Mail Transfer Protocol (SMTP) to enable the offramp gateway transmission. SMTP is a server protocol for se nding E-mails from a clie nt PC to a mail server or between servers. When the SMTP server setting is enable d[...]

115 5 10. Save as File This function is used to save tran smitted Fax data to t he shared folder of this device or a network folder you specify . Once the data is saved to the desir ed location, you can access the files using Windows Explorer or My Network Pl aces. * T o save a Fax data into a client PC, the network ad ministrator has to make so me[...]

116 5.ADVANCED FUNCTIONS 10.Save as File (Cont.) 5 4 Press the [FILE NAME] button to enter the file name (maximum 45 let- ters) of the original to be saved, and then press the [ENTER] button. • T o enter letters, see the Oper ator's Manual for Basic Function. 5 Select the location where the data is saved. • [MFP LOCAL]: Select it when the [...]

117 5 6 Select the file format. • [PDF (MUL TI)]: Select it when the data should be saved as a multiple-page PDF file. • [PDF (SINGLE)]:Select it when the data should be saved as a single-page PDF file. • [TIFF (MUL TI)] :Select it when the data should be saved as a multiple-page TIFF file. • [TIFF (SINGLE)]:Select it when the data should b[...]

5 118 5.ADVANCED FUNCTIONS[...]

119 6 6. PRINTING LISTS AND REPORTS 1. Manually Printing Lists & Reports ........ ......... ............. ....................... ...................... ........... 120 2. Automatically Printing Lists & Reports ....... ... .................... ...................... ....................... .... 124 • Automatically printing list s & re[...]

120 6.PRINTING LISTS AND REPORTS 6 1. Manually Printing List s & Report s Y ou can print the following lists and reports. * Lists and reports are printed on L T/A4-size paper . If the equipment has run o ut of L T/A4-size paper , lis ts and reports will be printed on larger sized paper . • T ransmission jo urnal: List of transmissions. Output[...]

121 6 2 Press the [LOG] button to enter th e log menu, and then press the [SEND] or [RECEIVE] button. 3 Press the [JOURNAL] button. • The journals will be output. • If the [JOURNAL] button is pressed with a file selected, the journal of the selected file for one tr ansmission is output.[...]

122 6.PRINTING LISTS AND REPORTS 1.Manually Printing Lists & Reports (Cont.) 6 Error code t a ble If an error occurs during communicatio ns, an error c ode is indicated in the transmission jour nal, reception journal or memory transmission journal. See the following table for the remedy . If you encounter an error code not listed here, please r[...]

123 6 Printing ITU mailbox list 2 Press the [ADV ANCED] button to en ter the advanced menu, and then press the [ITU MAILBOX LIST] button. • The ITU mailbox list is output. 1 Press the [F AX] button on the control pa n e l .[...]

124 6.PRINTING LISTS AND REPORTS 6 2. Automatically Printing List s & Report s Automatically printing list s & report s Reports are automatica lly output if the conditions in the setting of the lists & reports output (  P .125 “Set- ting the lists and reports output”) are satisfied. * Lists and reports are printed on L T/A4-size [...]

125 6 Setting the list s and reports output Setting the (transmission/reception) journal output and its number • AUTO: ON, OFF Setting whether the transmission/receptio n journal should be output automatically . • T ransmission journal: 40,120 Setting the number of communications on t he transmission journal a s 40 or 120. • Reception journal[...]

126 6.PRINTING LISTS AND REPORTS 2.Automatically Printing Lists & Reports (Cont.) 6 4 Press the [LIST/REPORT] button. 5 Press the [REPORT SETTING] button. 6 Press the [JOURNAL] button.[...]

127 6 7 Press the [ON] or [OFF] button. • The default setting is ON. 8 Select the desired number (eit her 40 or 120 commu nications). • The default setting is 40. 9 Press the [ENTER] button. Setting the communication report output The following condition s of the comm unication report output can be set. MEMORY TX: OFF , AL W A YS, ON ERROR DIRE[...]

128 6.PRINTING LISTS AND REPORTS 2.Automatically Printing Lists & Reports (Cont.) 6 2 Press the [ADMIN] button and then press the [P ASSWORD] button. 3 Enter the administrator p assword (6 to 10 digits), and then press the [ENTER] button. • Ask your administrator to the administrator password. 4 Press the [LIST/REPORT] button.[...]

129 6 5 Press the [REPORT SETTING] button. 6 Press the [COMM. REPORT] button. 7 Press the desired buttons for each item. • If the button for the desired function is not shown, press the [Next] but ton to switch screens. • The icons highlighted in the screen below are the default settings. However , the [AL W A YS] buttons are selected for all r[...]

130 6.PRINTING LISTS AND REPORTS 2.Automatically Printing Lists & Reports (Cont.) 6 8 Press the [ENTER] button. Setting the reception list output • LOCAL: ON, OFF Setting whether the mailbox reception repo rt should be printed when the origina l is stored in the local mailbox. • REMOTE: ON, OFF Setting whether the mailbox reception report s[...]

131 6 3 Enter the administrator p assword (6 to 10 digits), and then press the [ENTER] button. • Ask your administrator to the administrator password. 4 Press the [LIST/REPORT] button. 5 Press the [REPORT SETTING] button.[...]

132 6.PRINTING LISTS AND REPORTS 2.Automatically Printing Lists & Reports (Cont.) 6 6 Press the [RECEPTION LIST] button. 7 Press the desired buttons for each item. • The icons highlighted in the screen below are the default settings. However , the default setting for European versions is as follows: RELA Y ST A T ION: ON LOCAL: OFF REMOTE: ON[...]

133 6 3. List s/Report s Samples T ransmission journal (Manua lly and automatically output) This is the list of the transmissi on-related information such as comm unication results and remote Fax numbers. • Output information for the last 40 or 120 communicat ions ca n be confirmed. Switching the number of communications output. (  P .125 “S[...]

134 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 NO. FILE NO. DATE TIME DURATION PGS TO DEPT MODE STATUS 001 002 07.10 16:59 00:23 1 Redfield HS EC 603 OK 002 010 07.10 17:33 00:00 0 2123456789 P 00B5 TRANSMISSION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 07-10-'05 17:55 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. Serial number for co[...]

135 6 Reception journal (Manually and automatically output) This is the list of the reception -related information such as communication resu lts and remote F ax num- bers. • Output information for the last 40 or 120 communicat ions ca n be confirmed. Switching the number of communications output. (  P .125 “Setting the (transmission/rec e p[...]

136 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Reservation list (Manually output) This is the list of the jobs that are standi ng by for transmission and recovery transmission. • The mark on the “T O” refers to a manually input telephone number . • The mark G on the “TO” refers to a pre-programmed group. TX/RX FILE N[...]

137 6 Mailbox/relay box report (Manually output) This is the report of the current status of the mailboxes. MAIL BOX BOX NO. BOX TYPE PGS FILE NO. DATE TIME FROM 11222 BULLETIN BD. 11231 CONFIDENTIAL 1 008 07.10 17:24 LOCAL MAILBOX/RELAY BOX REPORT TIME : 07-10-'05 18:00 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. RELAY BOX NO. END STATION REPLY [...]

138 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Memory transmission repor t (Automatically output) After memory transmission has ended, this report is out put. A reduced image of t he fi rst page of the docu- ment transmitted is appended on the report. • This will be output "ON ERROR" or "AL WA YS". (  P [...]

139 6 T ransmission report (Automatically output) After direct transmission has ended, this report is output. • This will be output "ON ERROR" or "AL W A YS". (  P .127 “Setting the communication report output”) • If an error occurs during direct tra nsmission, the error code will be indicated on the “ST A TUS”. ([...]

140 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Multi transmissi on report (Automatically output) After multi-address transmission has ended, this report is output. A reduced image of the first page of the document transmitted is appended on th e report. • This will be output "ON ERROR" or "AL WA YS". (  [...]

141 6 Polling report (Automatically output) After multi-polling reception has ended, this report is output. • This will be output "ON ERROR" or "AL W A YS". (  P .127 “Setting the communication rep ort output”) • The mark on the “F AX NUMBER” refers to a manually input te lephone number . FILE NO. : 014 DATE : 07.[...]

142 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Mailbox reception report (Automatically output) This report is o utput when an original is received in a confiden tial or bulletin board. Relay st ation report (A utomatically output) This report is o utput when an original is received in a relay ma ilbox. FILE NO. : 016 DATE : 07.1[...]

143 6 Relay transmission originator term inal report (Automatically output) When this equi pment is setup as a relay o riginator , the report of the transmission to the relay stations is output. • This will be output "ON ERROR" or "AL W A YS". (  P .127 “Setting the communication rep ort output”) • The mark on the “[...]

144 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Relay transmission relay st atio n report (Automatically output) When this equi pment is setup as a relay station, the repo rt of the transmission to the relay de stinations is output. A reduced image of the first page of th e document transmitted is append ed on the report. • Thi[...]

145 6 Relay transmission end terminal report (Automatically output) When this equi pment is setup as a relay station, the repo rt of the transmission to the relay de stinations is transferred to the desti nation regist ered. A reduced image of the first pa ge of the document transmitted is appended on the report. • This will be output "ON ER[...]

146 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Power failure list (A utomatically output) A list of the jobs which were erased will be output if there is so mething wro ng with the contents of the image memory when the main powe r switch is turned ON after a power failure du ring Fax communication. TX/RX FILE NO. FUNCTION 044 PO[...]

147 7 7. REGISTERING AND SETTING ITEMS 1. Setting the Initial T ransmission Mode ........ .......................... .......................... .................... 148 2. Registering the T erminal ID ..................... ...................... .......................... ....................... .... 15 0 3. Setting the Reception Mode ....... .....[...]

148 7.REGISTERING AND SETTING ITEMS 7 1. Setting the Initial T ransmission Mode Set the initial settings fo r the original transmission conditions and transmissi on type. When you send an original without chang ing the original conditions and tr ansmission mode settings, the orig inal is sent with the initial setting values. • Resolution: ST ANDA[...]

149 7 3 Press the desired buttons for each item. • The screen below shows the default setting. • Press the [Next] or [Prev] button to switch the screens as requir ed. 4 Press the [ENTER] button.[...]

150 7.REGISTERING AND SETTING ITEMS 7 2. Registering the T erminal ID If you register the ID name in advance, you can pr int sender informa tion on the leading edge of originals that are transmitted and receiver information on the trailing edge of origi nals that are received. • Det ails to register : ID name (max. 20 characters) ID number (max. [...]

151 7 1 Press the [USER FUNCTIONS] but ton on the control panel. 2 Press the [ADMIN] button and th en the [P ASSWORD] button. 3 Enter the administrator p assword (6 to 10 digits), and then press the [ENTER] button. • Ask your administrator for the administrator password. 4 Press the [F AX] button .[...]

152 7.REGISTERING AND SETTING ITEMS 2.Registering the T erminal ID (Cont.) 7 5 Press the [TERMINAL ID] button. 6 Press the [ID NAME] button and enter th e ID name in the letter entry screen (up to 20 characters). When you have finished entering the let- ters, press the [ENTER] button. • Entering letters, see the [Operat or's Manual for Basic[...]

153 7 8 Press either the [YES] or [NO] but ton for adding the international code. If you add the international code (your country/reg ion code) in advance, you can let the remote Fax know your country/region when comm unicating overseas. <Example> Registration by adding internati onal code in the terminal ID (2 34-567-8901). 9 Key in the term[...]

154 7.REGISTERING AND SETTING ITEMS 2.Registering the T erminal ID (Cont.) 7 10 Check the settings. If they are co rrect, press the [ENTER] button to complete entry . • T o change the settings, pr ess the [ID NAME] or [F AX NUMBER] button again.[...]

155 7 3. Setting the Reception Mode Set reception mo de such as the volume s ettings and line-re lated items. • Reception mode AUTO, MANUAL • Monitor tone volume Adjustable 0-7 steps (0: tone OFF) The “monitor tone” refers to the line monitor to ne when the [MONITOR/P AUSE] button i s pressed. • Reception completion tone volume Adjustable[...]

156 7.REGISTERING AND SETTING ITEMS 3.Setting the Reception Mode (Con t.) 7 4 Press the [F AX] button . 5 Press the [INITIAL SETUP] button. 6 Press the desired buttons for each item. • Press the [Prev] or [Next] button to switch the screens. • The screen below shows the default settings. • With the monitor tone volume, you can adjust the volu[...]

157 7 7 Press the [ENTER] button. • The registered items can be confirmed in the Administrator ’ s Function List. T o print the list, see the [User Func- tions Guide]. There is no second screen to display the dial types for the European versio n.[...]

158 7.REGISTERING AND SETTING ITEMS 7 4. Setting RX Printing Setting RX printing Set print settings for originals received on the Fax th at are to be printed. 2 print installations are available: discard printing an d RX reduction printing. • Discard Printing ON (default setting): When originals are up to 10 mm large r than the prin ting area; th[...]

159 7 3 Enter the administrator p assword (6 to 10 digits), and then press the [ENTER] button. • Ask your administrator for the administrator password. 4 Press the [F AX] button . 5 Press the [RX PRINT] button.[...]

160 7.REGISTERING AND SETTING ITEMS 4.Setting RX Printing (Cont.) 7 6 Press the [ON] or [OFF] button of the [DISCARD] and/or [REDUC- TION], and then the [ENTER] button. • The registered items can be confirmed in the Administrator ’ s Function List. T o print the list, see the [User Func- tions Guide].[...]

161 7 Setting duplex printing This printer setting determines whe ther or not to print received Faxes on both sides of the paper available for Fax reception. • Duplex printing is available only if the received original sizes and resolution are the same. • When the paper has run out during duple x printing, th e rest of the document is prin ted [...]

162 7.REGISTERING AND SETTING ITEMS 4.Setting RX Printing (Cont.) 7 4 Press the [F AX] button . 5 Press the [RX PRINT] button. 6 Press the [ON] button for the duplex pr int function, and then press the [ENTER] button. • The registered items can be confirmed in the Administrator ’ s Function List. T o print the list, see the [User Func- tions Gu[...]

163 7 Duplex printing direction differs depending on the received original size. 1. Received LD, LG , L T , A3, A4, or B4-sized originals ar e printed so that they can be bou nd along the long edge of direction. 2. Received ST , A5 or B5-sized origin als are printed so that they can be bound along the short edge of direction. Even when “Duplex Pr[...]

164 7.REGISTERING AND SETTING ITEMS 4.Setting RX Printing (Cont.) 7 Setting the rot ate sort (Alternation) This printer setting d etermines whether or not to outpu t each separate Fax job by rotated sort (90 degrees) alternately . * Rotate Sort is available only for L T/A4-sized paper . Set the L T and L T -R, or A4 and A4-R drawers. * If paper bec[...]

165 7 5 Press the [RX PRINT] button. 6 Press the [ON] button for the rotate sort function, and then press the [ENTER] button. • The registered items can be confirmed in the Administrator ’ s Function List. T o print the list, see the [User Func- tions Guide].[...]

166 7.REGISTERING AND SETTING ITEMS 7 5. Setting Recovery T ransmission Setting the document-holding-time for retaining a document in memory using the Recove ry T ransmissi on function. 1 Press the [USER FUNCTIONS] but ton on the control panel. 2 Press the [ADMIN] button and th en the [P ASSWORD] button. 3 Enter the administrator p assword (6 to 10[...]

167 7 5 Press the [RECOVER Y TX] button. 6 Change the document-stored time wi th the [ 1H] or [24H ] button, and press the [ENTER] button. • The document-holding time can be changed in 1 hour increments.[...]

7 168 7.REGISTERING AND SETTING ITEMS[...]

169 8 8. TROUBLESHOOTING 1. When The Following Messages Appear ........... ......................... .......................... .............. 170 2. T ransmission T rouble ....................... ....................... ....................... ...................... .............. 171 3. Reception T rouble ............ ....................... ....[...]

170 8.TROUBLESHOOTING 8 1. When The Following Messages Appear When the fo llowing messages appear on the touch p anel, press the [FUNCTION CLEAR] button to clear the error message and perform the ap propriate remedy for the error . For details of messages not listed below , see the [Operator ’s Manual for Basic Functions]. Message Caus e Remedy M[...]

171 8 2. T ransmission T rouble Check the following points if you are having trouble sending do cuments. If you cannot rectify the p roblem wit h the points below , or the problem is not liste d below , call service for assistance. T rouble Check Point “TRANSMIT” is not displayed even if the [ST ART] button is pressed. • Did you replace the h[...]

172 8.TROUBLESHOOTING 8 3. Reception T rouble Check the following points if you are having trouble receiving documents.If you cannot rectify the problem with the points below , or the problem not listed below , cal l service for assistance. T rouble Check Point Originals cannot be received even if “RECEIVE” is displayed and the [ST ART] button [...]

173 9 9. SPECIFICA T IONS 1. Main S pecificat ions ................. ...................... .......................... ....................... .................. .. 174[...]

174 9.SPECIFICATIONS 9 1. Main S pecifications *1 For hard drives, MB means 1 million bytes. (T otal hard drive accessible capacity may vary depending on operating environment.) When the total time that the power is turned off for 12 hours a day becomes about 5 years, the battery will be dead. If the battery is run down, ask your servic e technicia[...]

175 INDE X INDEX A About Originals ....................... .............. ............ 2 5 Acceptable size of paper ................. .............. .... 62 ACCESS button .......... .............. .............. .......... 17 Address book entry .............. ........... ............ 22 , 38 Address book information ..................... ..........[...]

176 INDEX (Cont.) MODE (Original mode) ...................... ............. 148 Modifying relay mailbox ....... ........... .............. .... 93 Monitor tone volume .................... .............. ..... 155 MONITOR/PAUSE button ......... ............ ............ 1 7 Multi transmission report Automatically output ............... .............[...]

177 INDE X Setting up mailbox for confidential and bulletin board communication .......... .......... 85 Setting up relay mailbox .................. ........... ....... 87 SID/PWD .......... .............. .............. .............. ....... 30 Specifying the Remote Fax ................ .............. . 37 START button .......... ............... [...]

178 INDEX (Cont.)[...]

Printed in Malaysia GD-1 170 OME050083A0[...]

2005 T OSHIBA TEC CORPORA TION All rights reserved 2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, TOKYO, 141-8664, JAP AN 6LE14718000 R05072089501-TTEC V er01 2006-05 MUL TIFUNCTIONAL DIGIT AL SYSTEMS Operator's Manual for Facsimile Function GD-1170 Percentage of W aste Paper pulp 100%[...]