Brother FAX 375MC manual

® O WNER’S MANU AL F AX 355MC F AX 375MC[...]

©1996 – 1999 Brother Industries, Ltd. If Y ou Need to Call Customer Service Please complete the f ollowing inf ormation f or future ref erence: Model Number: F AX 355MC, F AX 375MC (Cir cle y our model n umber) Serial Number:* Date of Pur chase: Place of Pur chase: *The serial number is on the bac k of the unit. Retain this Owner’ s Manual wit[...]

i Br ot her N u mb er s F ax-Back System Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day , 7 days a week. Y ou can use the system to send faxes to any fax machine, not just the[...]

ii Or dering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a V isa, MasterCard, Discover , or American Express credit card, you can order accessories directly from Brother . (In the USA, you can visit us online for a[...]

iii Notice – Disc laimer of W arranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVEL Y BROTHER’S LICENSOR) MAKE NO W ARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMIT A TION THE IMPLIED W ARRANTIES OF MERCHANT ABILITY AND FITNESS FOR A P AR TICULAR PURPOSE, REGARDING THE SOFT[...]

iv This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the end-use purchaser of the accompanying product (referred to in this warranty as “this Product”). What is covered: Brother warrants to you for the Warranty Period that there are no defects in the mater[...]

v Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product with return instructions and prepaid return airbill. Follow the return instructions. You must return the original Product in the same shipping carton in which th[...]

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in mat[...]

vii Y ear 2000 Compliant Brother is addressing the Y ear 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000. Brother fax machines and multi-function centers will function properly after Januar[...]

T able of Contents 1 In trod uc tio n Using This Manual ...................................................................................................... 1 Finding Information .................................................................................................... 1 T est Sheet Procedur es (for USA only) ...........................[...]

ix T ABLE OF CONTENTS 3 On-Screen Programming User -Friendly Programming ................................................................................... 17 Function Mode .......................................................................................................... 17 Alternating Displays .............................................[...]

x T ABLE OF CONTENTS Contrast ..................................................................................................................... 40 Manual T ransmission ................................................................................................ 41 Automatic T ransmission ......................................................[...]

xi T ABLE OF CONTENTS Backup Printing Option ............................................................................................ 61 Erasing Messages ...................................................................................................... 61 T o erase voice messages individually ................................................[...]

xii T ABLE OF CONTENTS Industry Canada Compliance Statement (For Canada Only) ............................. 83 Important Safety Instructions .................................................................................... 84 Compilation and Publication Notice .................................................................. 86 T rademarks ....[...]

1 In tr od u c ti o n 1 Using This Man ual Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However , you can use your fax machine to its fullest potential by taking a few minutes to read this manual. Additionally , your fax machine has a [...]

2 CHAPTER ONE T est Sheet Pr ocedures (for USA onl y) After programming your Station ID, please fill out the TEST SHEET included with your fax machine and fax it to Brother ’ s Automated Fax Response System as your first transmission. This will verify that your fax machine is properly installed. When this document is received a confirmation sheet[...]

3 INTRODUCTION When your fax machine answers in F AX/TEL Mode, the fax machine listens for CNG tones and then responds with receiving tones. The fax “handshake” is the time in which the sending machine’ s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how eac[...]

4 CHAPTER ONE Contr ol P anel Overview F AX 355MC and F AX 375MC Stop 01 02 03 04 05 06 07 08 09 10 Copy Star t Hold/Caller ID Redial / Pause Speed Dial Speaker Phone ABC D EF GH I JKL MNO P Q RS TUV WXY Z Se t Mode Resolu tion Volume LH Help/ Q.Scan Funct ion Trans.Verify Tel - index Record Erase Play FA X 375MC MC ON/OFF RWD FWD 6 7 24 23 7 8 9 2[...]

5 Caution 1 Never install telephone wiring during a lightning storm. 2 W e recommend that this product be used with a surge protection device to protect the product against lightning storms. 3 Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location. 4 Never touch telephone wires or terminals that[...]

6 CHAPTER TWO P acking List Make sure y ou ha ve the following items: NOTICE: If an item is missing, call Brother Customer Service at 1-800-284-4329 ( USA ), 1-800-853-6660 ( from within Canada ) o r 1-514-685-6464 ( fr om within Montreal ). See Ordering Accessories and Supplies on page ii for the correct item numbers. Whenever you transport the fa[...]

7 SET UP AND CONNECTIONS Choosing a Location Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the fax machine near a telephone jack and a standard, grounded power outlet. A void placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water[...]

8 CHAPTER TWO 3 Unwrap the new recording paper roll and insert it into the paper bin, with the paper feeding from the bottom of the roll. Limited to 2.76 inches (70 mm) 4 Raise the paper enough to pass it over the until it feeds out the front of the machine. Make sure there is no slack. 5 Pull down the blue lever and close the cover .[...]

9 SET UP AND CONNECTIONS About Brother P aper For the best print quality , use Brother Therma Plus Paper , Item Numbers 6890 (two 98’ rolls) or 6840 (four 98’ rolls). Therma Plus paper is thicker , like plain paper , and produces the best print quality . The recording paper roll size for your fax machine is limited to a diameter of 2.76 inches [...]

10 CHAPTER TWO Connect the power cor d When you connect the power , the screen displays 01/01 00:00 F AX. NOTICE: 1) This fax must be grounded using a three-prong plug. 2) Since the fax machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the powe[...]

11 SET UP AND CONNECTIONS Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy . The calls are usually passed down or “rolled over” to the next available phone line in a preset order . Y our fax machine can work in a [...]

12 CHAPTER TWO The third way is the easiest: Buy a triplex adapter . Y ou can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ1 1 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your fax machine is on Line 1, plug the fax machine into L1 of the triplex adapter . If your fax machine is on Line [...]

13 SET UP AND CONNECTIONS 4 Plug one end of the second telephone line cord for your T AD into the L2 jack of the two-line T AD. Plug the other end into the EXT . jack on the left side of the fax machine. Triplex Adapter Two Line Phone Two Line External TAD Fax Machine Y ou can keep two-line telephones on other wall outlets as always. There are two [...]

14 CHAPTER TWO If you are installing the fax mac hine to w ork with a PBX: 1 It is not guaranteed that the unit will operate correctly under all circum- stances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. 2 If all incoming calls will be answered by a switchboard operator , it is recommended tha[...]

15 SET UP AND CONNECTIONS Do not connect a T AD elsewher e on the same phone line—your fax machine and T AD will both try to contr ol the line. LINE EXT. PC I/F Y ou may connect an external T AD to a separate wall jack only if you subscribe to your telephone company’ s Distinctive Ring Service, have registered the distinctive ring pattern on yo[...]

16 CHAPTER TWO Outgoing Message (OGM) T iming is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows your fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.) 2 Limit[...]

3 On-Screen Programming 17 User -Friendl y Pr ogramming W e have designed your fax machine with on-screen programming and a Help key . User-friendly programming helps you take full advantage of all the functions your fax machine has to offer . Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you progr[...]

18 CHAPTER THREE Alternating Displa ys When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below , showing you, when you place a document in the feeder , that you can dial a numb[...]

19 ON-SCREEN PROGRAMMING Function Selection T able If you have a basic understanding of how to program your fax machine, you can perform most of the programming settings without the Owner ’ s Manual. T o help you understand the function selections, options, and settings that are found in your fax programs, use the Function Selection T able below [...]

20 CHAPTER THREE 5. INTERRUPT Function Description Factory Set Page Send a fax now , even if you have 46 the machine set to send a fax later , or ifyou have it set for Polling. 4. CANCEL JOB Function Description Factory Set Page Cancel a delayed fax or polling 37, 45 job. 3. SETUP SEND Function Description Factory Set Page 1. CONTRAST Change lightn[...]

21 ON-SCREEN PROGRAMMING 8. SETUP MSG CTR Function Description Factory Set Page 1. MSG STORAGE Select if memory will store fax, F AX: OFF 58 voice or both. VOICE: ON 2. BACKUP PRINT Prints copy of faxes received O N 61 into memory . 3. OGM Select/Record outgoing message. MSG CTR OGM 59 4. ICM MAX. TIME Select maximum length of incoming 3 0 seconds [...]

22 CHAPTER THREE[...]

4 I n i t ia l Setu p 23 Getting Star ted Setting Dialing Mode (T one/Pulse) Y our fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1 Press F unctio n , 1 , 1 . DIALING:TONE? DIALING:PULSE? 2 Use or to select T ONE or PULSE and press Set . 3[...]

24 CHAPTER FOUR ENTER DAY:XX 4 Enter two digits for the day (for example, 06) and press Set . ENTER TIME:XX:XX 5 Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM) and press Set . 6 Press St op . The screen now displays the date and time you set, and displays it whenever the fax machine is standing by . Setting Station ID Y ou [...]

25 INITIAL SETUP Entering T ext When you are setting certain functions, such as the Station ID, you may need to enter text into the fax machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # and don’t have printed letters because they are used for special characters. By pressing the appropriate number [...]

26 CHAPTER FOUR NO TICE The T elephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a mar gin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time i[...]

27 INITIAL SETUP Setting Beeper V olume Y ou can set the beeper to LOW , HIGH or OFF . The default setting is LOW . When the beeper is set to LOW or HIGH, the fax machine beeps every time you press a key or make an error , and at the end of fax sending or receiving. 1 Press F unctio n , 1 , 4 . 2 Press or to select your setting and press Set . 3 Pr[...]

28 CHAPTER FOUR Setting V olume Amplify Please carefully read “Setting the Handset V olume” before you do the following steps: 1 Press F unctio n , 1 , 5 . SELECT < - - > & SET VOL AMPLIFY:OFF? 2 Press or to select VOL AMPLIFY :OFF? if none of the users are hearing-impaired and go to Step 4— OR —If some or all of the users are hea[...]

29 INITIAL SETUP Setting the Ring V olume Y ou can adjust the ring volume when your fax machine is idle. Y ou can select a ring volume level or press until the ring is of f. Press or to adjust the volume level. W ith each key press, the fax machine rings so you can hear the current setting and the display shows the setting you are choosing. Each ke[...]

30 CHAPTER FOUR[...]

5 Setu p Re c e i ve 31 Basic Receiving Operations Select Answer Mode MANUAL —Y ou must answer all calls yourself. If you hear fax tones, press Star t to begin receiving the fax, then hang up. Y ou must use this mode with Distinctive Ringing. F AX ONL Y —The fax machine automatically answers every call as a fax call. Y ou cannot receive a voice[...]

32 CHAPTER FIVE  Se t Mode R esolut ion Volume LH FA X 375MC Current Answer Mode 09/06 15:25 FAX MSG CTR FA X 375MC 09/06 15:25 MC T o select or change y our Ans wer Mode 1 Press Mode . The screen displays your current selection. FAX ONLY FAX/TEL MANUAL Or , if Message Center Mode is ON, it overrides your Answer Mode Setting, so the display show[...]

33 SETUP RECEIVE Setting Ring Delay The Ring Delay setting determines the number of times the fax machine rings before it answers. If you have extension phones on the same line as the fax machine, keep the Ring Delay default setting of 4. 1 Press F unctio n , 2 , 1 . 2 Press or to select Ring Delay and press Set . 3 Press or to select how many time[...]

34 CHAPTER FIVE Recor d F AX/TEL Outgoing Announcement (F/T OGM) This is the announcement played by your fax machine (not an external T AD) when someone calls and your machine is set to F AX/TEL mode. Although callers hear your announcement, they cannot leave a message. T o erase the announcement, follow the directions on page 59. “Erasing Outgoi[...]

35 SETUP RECEIVE Ad v anced Receiving Operations Operation fr om Extension T elephone If you answer a fax call on an extension phone or on an external phone in the EXT . jack, you can make your fax machine take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1 , the fax machine starts to receive a fax. If the fax machine a[...]

36 CHAPTER FIVE T o change Remote Codes 1 Press F unctio n , 2 , 4 . 2 Press or to select ON (or OFF) and press Set . REMOTE ACT.:ON? 3 If you want to, enter a new Fax Receive Code, then press Set . FAX RECEIVE: * 51 4 If you want to, enter a new T elephone Answer Code, then press Set . TEL ANSWER:#51 5 Press St op to exit. P olling Polling is the [...]

37 SETUP RECEIVE Setting Up Sequential P olling Receive Y our fax machine can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. 1 Press F unctio n , 2 , 5 . SELECT < - - > & SET POLLING RX:OFF? 2 Press or to select Polling ON and press Set . POLLING RX:ON? PRESS START K[...]

38 CHAPTER FIVE Setting Multi-Function Link ® Mode (With Multi-Function Link ® option) If you connect your fax machine to your PC, you can receive faxes into your PC. See the Multi-Function Link ® manual for instructions. After completing all setup for Multi-Function Link ® , you can select Multi-Function Link ® Mode (PC Primary/PC Receive Onl[...]

6 Setu p Se n d 39 Bef ore Y ou Begin ■ Documents must be between 5.8 and 8.5 inches (148 and 216 mm) wide, and 5.9 and 23.7 inches (150 and 600 mm) long. Y our fax machine can only scan an image 8.2 inches (208 mm) wide, regardless of how wide the paper is. ■ Make sure you insert documents face down, top edge first . ■ Adjust the paper guide[...]

40 CHAPTER SIX ADF (A utomatic Document Feeder) The automatic document feeder (ADF) can hold up to 10 pages, feeding each one individually through the fax machine. Use standard (17 lb–24 lb) paper when using the ADF; if you’re using heavier paper , feed each sheet individually to prevent paper jams. Resolution Press Resolution (before you send [...]

41 SETUP SEND Manual T ransmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1 Insert the document face down in the feeder . 2 Pick up the handset and listen for a dial tone — OR —Press Speaker Phone and listen for a dial tone. 3 Enter the fax number you want to call (you can enter [...]

42 CHAPTER SIX Ad v anced Sending Operations Overseas Mode If you have difficulty sending a fax overseas, use the Overseas mode. After you send a fax using this feature, the feature turns itself of f. 1 Insert document. 2 Press F unctio n , 3 , 3 . 3.OVERSEAS MODE 3 Press or to select ON (or OFF) and press Set . ACCEPTED 1.YES 2.NO OTHER SETTINGS? [...]

43 SETUP SEND Dela yed F AX Y ou can use this function to send a fax up to 24 hours later . 1 Insert the document in the feeder . 2 Y ou can press Help/Q . Scan to use memory transmission. 3 Press F unctio n , 3 , 4 . 4 Enter the time you want the fax to be sent, in 24-hour format (for example, enter 19:45 for 7:45 PM) and press Set . ACCEPTED OTHE[...]

44 CHAPTER SIX Next-F ax Reser v ation Even if your fax machine is receiving another fax, you can set your machine to send your fax next. This way , you don’t have to wait for it to finish sending or receiving the other fax. Y ou can dial this fax call manually , or by using Redial, One T ouch, Speed Dial, or Chain dialing. (When you use One T ou[...]

45 SETUP SEND Setting Up P olling T ransmit Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it. 1 Place document to be retrieved in the feeder . 2 Press F unctio n , 3 , 5 . SELECT < - - > & SET POLLED TX:OFF? 3 Press or to choose ON and press Set . ACCEPTED 1.YES 2.NO OTHER[...]

46 CHAPTER SIX Interrupting Dela yed F ax and P olling T ransmit Jobs Y ou can send a fax or make a copy now , even if you have the fax machine set to send a fax later , or if you have it set to be polled. However , you cannot use automatic redial or the function mode. 1 Press F unctio n , 5 . 2 W ait 2 seconds, then remove the documents that are w[...]

7 Setup A ut o Di al N u m ber s 47 Storing Number s f or Easy Dialing Y ou can set up your fax machine to do three types of easy dialing: One T ouch , Speed Dial, and Groups for Broadcasting of faxes. Storing One T ouch Dial Number s Y ou can store ten fax/phone numbers that you can dial by pressing one key . Y ou also can store names with these n[...]

48 CHAPTER SEVEN NAME: 4 Use the dial pad to enter the name (up to 15 characters) and press Set . Y ou can use the chart on page 25 to help you enter letters— OR —Go to Step 5 to store the number without a name. Use or to select the type you want and press Set . FA X a fax only number TEL a telephone (voice) number F AX/TEL both a fax and telep[...]

49 SETUP AUTO DIAL NUMBERS Y ou can store "555" on One T ouch key 03 and "7000" on One T ouch key 02 . If you press One T ouch 03 , 02 , and Star t , you can dial "555-7000". T o temporarily change a number , you can substitute part of the number with manual dialing using the dial pad. For example, to change the number[...]

50 CHAPTER SEVEN Changing One T ouch and Speed Dial Number s If you try to store a One T ouch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either 1. CHANGE — OR — 2. EXIT . 1 Press 1 to change the number stored, or press 2 to exit without making a cha[...]

51 SETUP AUTO DIAL NUMBERS Setting Up Gr oups f or Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One T ouch key (Broadcasting). First , you’ll need to store each fax number as a One T ouch or Speed Dial number . Then , you can combine them into a Group. Each Group uses up a One T ouch key . Fi[...]

52 CHAPTER SEVEN[...]

8 T ele p hone Op er a t ion Dialing Options Y ou can use your fax machine to make voice telephone calls, by dialing manually , or by using T el-index, One T ouch or Speed Dial memory . Y ou can use the handset, or you can use the Speaker Phone to make and receive calls. The Speaker Phone allows you to operate the phone hands free, or allows more t[...]

54 CHAPTER EIGHT One T ouch Dialing 1 Pick up the handset— OR —Press Speaker Phone . 2 When you hear a dial tone, press the One T ouch key of the location you want to call. 3 T o hang up a voice call, replace the handset— OR —Press Speaker Phone . If you try to use a One T ouch location with no number stored in it, you hear a warning sound,[...]

55 TELEPHONE OPERA TION T one/Pulse If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below . If you have touch tone service, you do not need this feature to send tone signals. 1 Lift the handset. 2 Press . Any digits dialed after this send tone signals. 3 When you hang up, [...]

56 CHAPTER EIGHT[...]

57 Message Center Mode Message Center Mode allows you to store incoming fax and voice messages in a flexible memory . The memory stores 15 minutes of voice messages, or up t o 20 pages of fax memory . Any voice or fax message can be retrieved remotely . Memory is shared between fax and voice messages, which are stored on a “first-come, first-serv[...]

58 CHAPTER NINE 4. F AX:OFF V OICE:ON All memory is used to store voice messages—no fax messages will be stored. Incoming faxes will print on paper . Y ou can use the Paging feature, and retrieve voice messages remotely . 5. F AX:OFF V OICE:EXT Y ou need an external answering machine connected to the EXT jack for this setting. Incoming faxes are [...]

59 MESSAGE CENTER Step 2: Recor ding Message Center Outgoing Message Recording the Message Center Outgoing Message (MSG CTR OGM) is the second step you need to follow before you can turn on the Message Center . Make sure your OGM is less than 20 seconds long. 1 Press F unctio n , 8 , 3 . MSG CTR OGM? SELECT & SET 2 Press or to select MSG CTR OG[...]

60 CHAPTER NINE Step 3: Activ ating Message Center Mode Press until the screen displays MC:MSG CTR Message Indicator The Message light flashes when you have voice messages and/or faxes waiting for your review . Once you listen to the message or print the fax, the light stops flashing. The LCD screen displays the total number of voice (including mem[...]

61 MESSAGE CENTER Printing a Fax Messa g e Once you print a new fax message stored in memory , it is erased from the memory automatically . 1 Press Play . After two seconds, the fax machine begins to play voice messages. 2 After playing voice messages, the display asks if you want to print fax messages that are in the memory . There is no display m[...]

62 CHAPTER NINE T o erase voice messa ges individually 1 Press Play . After two seconds, the fax machine beeps and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. 2 T o erase a specific message, press Eras e immediately after the two short beeps, or while the message is playing. ERASE THIS MSG.? [...]

63 MESSAGE CENTER Setting T oll Saver When you set the toll saver feature, the fax machine answers after four rings if you don’ t have messages, and after two rings if you do have messages. This way , when you call the fax machine, if it rings three times, you know you have no messages, and can hang up, avoiding any toll charge. When T oll Saver [...]

64 CHAPTER NINE Recording a Con versation Y ou can record a telephone conversation by pressing R eco rd during the conversation. Y our recording can be as long as the Incoming Message Maximum T ime. Y ou and the other party will hear a beep every 15 seconds while recording. Y ou cannot record a conversation using Speaker Phone. Fax Forwar ding /Pa [...]

65 MESSAGE CENTER Programming P aging Number 1 Press F unctio n , 8 , 6 . 2 Press or until the screen displays PAGING? and press Set . PAG#: ENTER & SET 3 Enter your pager phone number (up to 20 digits) followed by and press Set . Do not include the area code if it is the same as that of your fax machine. For example, 1 8 0 0 5 5 5 1 2 3 4 . 4 [...]

66 CHAPTER NINE Remote Retrie v al Using Remote Retrie val Access Code 1 Dial your fax machine from any fax machine using a touch tone. 2 When your fax machine answers and beeps, immediately enter your Remote Retrieval Access Code 1 5 9 . 3 The fax machine signals the kinds of messages received: 1 long beep—Fax message(s) 2 long beeps—V oice me[...]

67 MESSAGE CENTER Remote Contr ol Commands Follow the commands below to access features remotely . When you call the fax machine and enter your Remote Retrieval Access Code (159 ), the system will signal you with two short beeps to enter a remote control command. Remote Commands 91 Playing V oice Messages 1 (Go back) 2 (Skip to next) 9 STOP Playing[...]

68 CHAPTER NINE Retrieving Memory Status List Y ou can retrieve the Memory Status List from a remote telephone or fax machine using touch tone to see if you have any fax messages. 1 Dial your fax number . 2 When you hear the beep, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to pre[...]

69 MESSAGE CENTER Changing F ax Forwarding Number Y ou can change the default setting of your fax forwarding number from a remote telephone or fax machine using touch tone. 1 Dial your fax machine number . 2 When you hear the beep, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to pr[...]

70 CHAPTER NINE[...]

10 Telephone Services 71 Custom Features Y our fax machine supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies. If you have Call W aiting, Ring Master , V oice Mail, an answering service or an alarm system custom feature on your telephone line, it may create a problem in the operation of your fax machi[...]

72 CHAPTER TEN Y ou can register only one Distinctive Ring pattern with the fax machine. Some ring patterns cannot be registered. ■ The fax machine will answer only calls to its registered number . ■ If using an external T AD to answer only the main number , the fax machine must be in MANUAL mode. ■ In F AX/TEL or F AX ONL Y mode, the fax mac[...]

73 TELEPHONE SER VICES 7 Press St op to exit. Once you’ve registered the Distinctive Ring pattern in your fax machine, you can turn this feature ON (or OFF), by following Steps 1 to 5 above. Caller ID The Caller ID feature of this fax machine lets you use the Caller ID subscriber service offered by many local telephone companies. After at least t[...]

74 CHAPTER TEN Viewing the Caller ID Log 1 Press Hold/Caller ID . CALLER ID LOG PRESS START KEY SELECT & SET 2 After 2 seconds, press or to scroll through the Caller ID Log. 01)MARY HENDERSON 02)TOM HENDERSON 03)ABC COMPANY 3 When you want to see more detailed information for a displayed ID (phone number and date and time call was received) pre[...]

75 TELEPHONE SER VICES Returning a Call fr om the Log Y ou can scroll through the Caller ID Log and select a call to return automatically . Y ou must set up your Area Code in advance. (USA only) 1 Press Hold/Caller ID . CALLER ID LOG PRESS START KEY SELECT & SET 2 Press or to scroll through the Caller ID Log and when you see a call you want to [...]

76 CHAPTER TEN Registering a Caller ID Number Y ou can set up a caller in the Caller ID Log as a One T ouch or Speed Dial number . 1 Press Hold/Caller ID . CALLER ID LOG PRESS START KEY SELECT & SET 2 After 2 seconds, press or to scroll through the Log and when you see a caller you want to register , press Set . 03)ABC COMPANY 03)9087772837 03)[...]

11 Making Copies 77 Cop y Functions Y our fax machine cannot scan anything closer than one-eighth inch from the edge of the paper . The default resolution for a single copy is Super Fine. Set the resolution to PHOT O for photographs. 1 Place document face down in the feeder . 2 Press Copy . (Y ou can press Copy again for faster response—otherwise[...]

78 CHAPTER ELEVEN If you get a MEMOR Y FULL message while you are scanning the first page, press St op to cancel the job and restart to make a single copy . If the MEMOR Y FULL message appears while scanning subsequent pages, you can press Copy to copy the portion that is in memory , or press St op to cancel. T o restart the copy job using less mem[...]

79 F AX Settings Y ou can print the following lists and reports: 1.XMIT REPORT Choose if you would like a T ransmission V erification Report printed after all faxes you send. 2.ALL DIAL Lists names and numbers stored in One T ouch and Speed Dial memory , in numerical order . 3.TEL.INDEX ALL DIAL list (above), alphabetically . 4.USER SETTINGS Lists [...]

80 CHAPTER TWEL VE T o Print a Repor t 1 Press F unctio n , 7 . 2 Enter the number of the report you want to print. For example, press 3 to print the TEL-INDEX. 3 Press Star t . 4 Press St op to exit. T ransmission V erification (Xmit) Repor t Y ou can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the[...]

81 Standar d T elephone and FCC Notices These notices are in effect on models sold and used in the United States only . This equipment is hearing aid and volume control compatible. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call be[...]

82 CHAPTER THIR TEEN The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called. In most, but not all areas, the sum of the RENs of all devices connected to one line should not exceed five (5). T o be certain of the number of devices you may co[...]

83 IMPOR T ANT INFORMA TION Federal Comm unications Commission Compliance Notice (For USA Only) This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. [...]

84 CHAPTER THIR TEEN Impor tant Saf ety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water .[...]

85 IMPOR T ANT INFORMA TION 15 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty . Refer all servicing to a Brother Authorized Service Center . A list of Brother Authorized Service Centers has been included for your convenience, or[...]

86 CHAPTER THIR TEEN Compilation and Publication Notice Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to ma[...]

87 T r oub leshooting F ax-Back System Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day , 7 days a week. Y ou can use the system to send faxes to any fax machine, not just the o[...]

88 CHAPTER FOUR TEEN Err or Messages Y ou may occasionally encounter a difficulty with your fax machine or telephone line. If this happens, your fax machine often identifies the problem and displays an error message. The list below explains the most common error messages. If you need additional help, call the Brother Fax-Back System at USA: 1-800-5[...]

89 TROUBLESHOOTING AND MAINTENANCE CUTTER JAM The fax paper is jammed in the cutter . 1 Unplug the power cord. 2 Open the cover . 3 Pull the blue release lever on the print head unit and raise it. 4 Gently turn the paper roll toward the front of the machine to roll out the jammed paper . Recording paper 5 Use scissors to cut off the wrinkled portio[...]

90 CHAPTER FOUR TEEN DOCUMENT JAM The documents were not inserted or fed properly , or were too long or too short. 1 Open the cover . 2 Pull the documents toward the front of the fax machine, in the same direction they were feeding. 3 Close the cover . Front cover MACHINE ERROR XX and PRESS STOP KEY Contact Brother Customer Service at; USA: 1-800-2[...]

91 TROUBLESHOOTING AND MAINTENANCE PAPER ROLL EMPTY The paper roll is empty; follow the instructions in Installation to replace the paper roll. PRINTER FAULT The recording head has overheated. Unplug the machine and wait 30 minutes for it to cool. PRINTER JAM The fax paper is jammed in the printer . Follow the instructions for CUTTER JAM, see page [...]

92 CHAPTER FOUR TEEN If Y ou Are Ha ving Difficulty with Y our Fax Mac hine If you think there is a problem with your fax machine, make a copy first. If the copy looks good, the problem is probably not your fax machine. Check the difficulties below and follow the troubleshooting tips. Printing or Receiving Fax es Condensed Print and Horizontal Stre[...]

93 TROUBLESHOOTING AND MAINTENANCE No Dial T one on the Handset Press Speaker Phone — OR —Lift the handset. If you hear no dial tone, check telephone line cord connections at the fax machine and wall jack. Check that the handset is connected to the fax machine’ s handset jack. T est the wall jack with another single line telephone. If no dial[...]

94 CHAPTER FOUR TEEN T ransferring a Call to the F ax Machine If you have answered the fax machine handset, press Star t , and hang up immediately . If you answered at an extension phone, press your three-digit Fax Receive Code (the factory setting is 51). When your fax machine answers, hang up. Fax Mac hine “Hear s” V oice as CNG T one If your[...]

Y ou can purchase the optional Multi-Function Link ® package (also called “Missing Link”). Multi-Function Link ® turns your fax machine into a multi-function center , by enabling you to use your fax machine as a printer and a scanner and to use it to fax messages from W indows ® applications in your computer . The Multi-Function Link ® opti[...]

96 MUL TI-FUNCTION LINK ® (OPTION)[...]

T ype Desktop facsimile transceiver Compatibility ITU-T Group 3 Coding system Modified Huffman (MH) Modem speed 14400/12000/ 9600/7200/4800/2400; Automatic Fallback Document input width 5.8 inches to 8.5 inches (148 mm to 216 mm) Scanning/Printing width 8.2 inches (208 mm) Paper r oll size: width 8.5 inches (216 mm) length 164 feet (50 m) with stan[...]

98 SPECIFICA TIONS Communication source Public switched telephone network Operating environment 41 - 95 ° F (5 - 35 ° C) Power sour ce 120V AC 50/60Hz (USA, Canadian V ersion Only) Power consumption Standby: under 5 watts — Peak: under 1 10 watts Dimensions 11.8 x 9.4 x 5.4 inches (299 x 240 x 137 mm) W eight 6.4 lb (2.9 kg) Specifications are [...]

Glossary ADF (A utomatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically . All Dial List A listing of names and numbers stored in One T ouch and Speed Dial memory , in numerical order . automatic fax transmission Sending a fax without picking up the handset or pressing Speak[...]

100 GLOSSAR Y gray scale The shades of gray available for copying and faxing photographs. group n umber A combination of One T ouch and/or Speed Dial numbers that are stored on a One T ouch key for Broadcasting. ICM (incoming message) A recorded voice message received into digital Message Center . Interrupt T emporarily puts a waiting job on hold w[...]

101 GLOSSAR Y Quic k Scan Enables the fax machine to scan a document into memory before faxing it. remote access The ability to access your Message Center remotely from a fax machine using touch tone. remote activation allows you to transfer a fax call, answered at an extension phone, to the fax machine. remote retriev al access code The four-digit[...]

102 GLOSSAR Y[...]

103 Index A Accessories and Supplies .................................. ii ALL DIAL Lists .............................................. 79 Alternating Displays ........................................ 18 Answer Mode .................................................. 31 Answering Machine (T AD) ............................. 14 Area Code (Setting) .[...]

104 INDEX H Handset V olume ............................................... 27 Help ................................................................... 1 Help List ............................................................ 1 Hold ............................................................. 4, 54 I ICM Recording Monitor ..........................[...]

105 INDEX Ring V olume .................................................... 29 Roll Over Phone Lines .................................... 11 S Sequential Polling Receive .............................. 37 Sort .................................................................. 77 Speaker Phone (answering) ............................. 55 Speaker V ol[...]

106 INDEX[...]

Retrieve all faxes press 2 , then enter the number of remote fax machine, and then . After the beep, hang up and wait. Erase all fax messages press 3 . Chec k Receiving Status Press 9 7 . then for Fax message, press 1 . V oice message, press 2 . 1 long beep — Received message 3 short beeps — No messages Change Answer Mode Press 9 8 . then for M[...]

Enter Paging Number press 3 . Program Fax Forward Number press 4 . Enter the new number of the remote fax machine where you want your fax messages forwarded and then press . After two short beeps, press 9 6 1 . T o retrieve a Memory Status List, enter the number of the remote fax machine, and press . Retrie ve a Fax Press 9 6 . then to Print a Memo[...]

These machines are made for use in the USA or CANADA only. We can not recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine may not be compatible with the power available in foreign countries. Using USA or CANADA models overseas is at your own risk and [...]