Sony MX-B400P manual

Operation Guide MX-B400P MODEL: BEFORE USING THE MA CHINE BEFORE USING THE MA CHINE SYSTEM SETTINGS SYSTEM SETTINGS PRINTING PRINTING TR OUBLESHOO TING TR OUBLESHOO TING[...]

i MANUALS PROVIDED WITH THE MACHINE Operation manuals in PD F format (this manual) The manuals in PDF form at provide detailed explanatio ns of the procedures for usin g the machine in each mode. To view the PDF manuals, down load them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading th[...]

ii ABOUT OPERATION MANUAL This manual explains how to use th e MX-B400P laser printer. Please note • For information on instal ling the drivers and software cited in th is manual, please refer to the Software Setup Guide. • For information on your operating system, please refer to your opera ting system manual or th e online Help function. • [...]

1-1 This chapter provides informat ion on basic operation procedures, ho w to load paper and machine maintenance. BEFORE USING THE MACHINE PART NAMES AND FUN CTIONS . . . . . . . . . . . . . . 1-3 • EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 • INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 •[...]

1-2 BEFORE USING THE MACHINE MAINTENANCE REPLACING THE TONER CAR TRIDGE . . . . . . . . 1-49 REPLACING THE TONER COLLECTION CONTAINER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-52 REPLACING THE DEVELOPER CARTRIDGE / DRUM CARTRIDGE . . . . . . . . . . . . 1-55 • REPLACING THE DEVELOPER CARTRIDGE . . . . . . . . . . . . . . . . .[...]

1-3 BEFORE USING THE MACHINE This section provides b asic information about t he machine. Please rea d this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) Front cover Open this cover to replace a toner cartridge. ☞ REPLACING THE TONER CARTRIDGE (page 1-49) (2) Output tray (center tray) Output is delivered to this tray. (3[...]

1-4 BEFORE USING THE MACHINE (8) Tray 1 This holds paper. ☞ TRAY SETTINGS FOR TRAYS 1 TO 4 ( page 1-40) (9) Tray 2/Tray 3/Tray 4 (when 500-sheet paper feed units are installed)* These hold paper. For 500-sheet paper feed unit comb inations, consult your dealer or nearest SHARP Se rvice Department. ☞ TRAY SETTINGS FOR TRAYS 1 TO 4 ( page 1-40) ([...]

1-5 BEFORE USING THE MACHINE INTERIOR (11) Developer cartridge This contains the developer that is necessary to transfer the toner to the paper. When replacing the drum cart ridge, the developer cartridge must be removed before the drum cartridge is replaced. ☞ REPLACING THE DEVELOPER CARTRIDGE (page 1-55) (12) Drum cartridge This contains the [...]

1-6 BEFORE USING THE MACHINE SIDE AND BACK (1) USB connec tor (A type) Supports USB 2.0 (Hi -Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initiall y available for use. If yo u wish to use the conne ctor, contact your service assistan ce. (2) LAN connector Connect the LAN cable to this connect[...]

1-7 BEFORE USING THE MACHINE OPERATION PANEL (1) Display Messages and keys appear in the display. Use the arrow keys and the [OK] key to select displayed items and perform various operations. ☞ USING THE OPERATION PANEL (page 1-8) (2) [OK] key Press this key to ente r a selected setting. (3) [BACK] key Press this key to return to the previous scr[...]

1-8 BEFORE USING THE MACHINE USING THE OPERATION PANEL This section explains how to use the o peration panel. • To enter text, see " ENTERING TEXT " (page 1-75). • For information on t he screens and procedures for using the system settings, see " Common Operation Metho ds " (page 3-5) in "3. SYSTEM SETTINGS". USIN[...]

1-9 BEFORE USING THE MACHINE Selecting items in lists and returning to the previous screen (1) When selections appear as a list in a setting screen, select the desired item in the list with the keys. Items that are currently set are indicated by . (2) Press the [OK] key to enter your selec tion. • When the [OK] key is pressed, appears next to the[...]

1-10 BEFORE USING THE MACHINE Entering with the arrow keys To change the nu mber of copies, enter a nu mber as follows. Example: 123 (1) Select the number with the keys. (2) Use the keys to move the frame to the next place. (3) Repeat steps (1) and (2) to enter 2 and 3. (4) After entering the number, press the [OK] key Using the soft numeric keypad[...]

1-11 BEFORE USING THE MACHINE Items that appear in the display (1) Icon di splay (2) This sh ows messages. (3) Settings appear here. If you move the selection frame to the bottom setting and then press the key, the next screen appears. (4) This sh ows the curren t page / total pages. (5) This sh ows an operation hin t. (1) (4) (5) (2) (3) This icon[...]

1-12 BEFORE USING THE MACHINE USING THE WEB PAGE The procedures for using the Web page are explained below. (1) Common buttons The [Submit] button used to st ore settings, the [Update] button used to update se ttings, and the [Can cel] button used to cancel a setting and return to the previous screen appear here. After changing a setting, be sure t[...]

1-13 BEFORE USING THE MACHINE TURNING THE POWER ON AND OFF The machine has two power switches. One is the main po wer switch on the left side of the machine, and the ot her is the [POWER] key ( ) on the right side o f the operation pan el. Main power switch When the main power switch is switche d on, the main power indicator on the oper ation panel[...]

1-14 BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following two en ergy save functions that conform to the Energy Star guidelines t o help conserve natural reso urces and reduce environme ntal pollution. Preheat Mode (Low power mode) Preheat mode auto matically lowers the temperature of the fusing unit and thereby redu ces po[...]

1-15 BEFORE USING THE MACHINE USER AUTHENTICATION User authentication re stricts the use of the machine to users that have been registered. The functions th at each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your w orkplace. When the administrato r of the machine has enabled user au thenticat[...]

1-16 BEFORE USING THE MACHINE If an incorrect use r number is entered 3 times in a row... If "A Warning when Login Fails" is enab led in the Web page, the ma chine will lock for 5 minutes if an incorrect user number is ente red 3 times in a row. Verify the user numbe r that you should use with the administrator of the machine. 3 Select th[...]

1-17 BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login na me and password received fro m the administrator of the machine or the adminis trator of th e LDAP serve r. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is[...]

1-18 BEFORE USING THE MACHINE 3 Select the [Password] key. A text entry screen for enteri ng the password will appear. Enter your password that is stored in "User List" in the Web page. If you are logging i n to an LDAP server, enter the passwo rd that is stored with your LDAP server login name. Each entered character will be displayed as[...]

1-19 BEFORE USING THE MACHINE If an incorrect login name or password is ente red 3 times in a row... If "A Warning when Login Fails" is enab led in the Web page, the ma chine will lock for 5 minutes if an incorrect login name or password is entered 3 ti mes in a row. Verify the login name and pa ssword that you should use with the adminis[...]

1-20 BEFORE USING THE MACHINE ACCESSING THE WEB PAGE The login method f or accessing the Web server in the machine var ies depending on whether or not user authenticatio n is enabled. For information on accessing the Web server in the ma chine, see "ACCESSING THE WEB SERVER IN THE MACHINE" in the Quick Start Guide. When user authenticatio[...]

1-21 BEFORE USING THE MACHINE USER CONTROL User Control is used to configure sett ings for user authentica ti on in the Web page. Select the [User Control] key in the Web page m enu to config ure the settin gs. USER LIST This is used to store, edit, and de lete users when user authenti cation is enabled. When the [User List] key is selected, the fo[...]

1-22 BEFORE USING THE MACHINE Factory-stored users The following users are sto red in the machine at the factory. • Administrator : Factory-stored account for t he administrator of the mach ine. • User: This is used when network authe ntication is used and a login name not st ored in the machine is directly entered. (This ca nnot be selected in[...]

1-23 BEFORE USING THE MACHINE *1 Does not appear when "User Number" is selected for the authentication method. *2 Only appears when "User Numb er" is se lected for the authenticatio n method. *3 Not required when network authentication is used, as the password stored in the LDAP server is used. Authority Group Specify the author[...]

1-24 BEFORE USING THE MACHINE DEFAULT SETTING These settings enable or disable user authentic ation and specif y the authentication method. When user authen tication is enabled, each user of the machi ne is regist ered. When a user logs in, settings for that user are applied. This functio n allows greater control of security and cost ma nagement. I[...]

1-25 BEFORE USING THE MACHINE The Number of User Name Displayed Setting on Operation Panel The number of user s that are displayed in the user selection screen can be sele cted (6, 12, or 18 users). A Warning when Login Fails This setting is used to display a warning and prohibit login for five minutes if login fails three tim es in a row. This pre[...]

1-26 BEFORE USING THE MACHINE PAGE LIMIT GROUP LIST This is used to store grou ps of Account Limit Set tings. Th e page limits for each user are specified by selecting one of these stor ed groups when the user is stor ed. When the [Page Limit Group List] key is selected, the following screen appears. (1) List display This shows the currently stored[...]

1-27 BEFORE USING THE MACHINE AUTHORITY GROUP LIST Use this to st ore groups of user auth ority setting s. The aut hority of each user is specified by selecting one of these stored groups when t he user is stored. When the [Authorit y Group List] key is selected, the following scr een appears. (1) List display This shows the currently stored groups[...]

1-28 BEFORE USING THE MACHINE List of settings and factory defa ult settings of template groups *1 For information on ea ch setting, see the system settings (general/administrator) lists. *2 All allowed except "Change Administrator Password" . Item Description Group Name Store the name of the group (max. 32 characters). Select the Group N[...]

1-29 BEFORE USING THE MACHINE FAVORITE OPERATION GROUP LIST This is used to store favorite operat ion groups. Favorite Operation Group Registration Groups of preferr ed settings can be stored as "favor ite operation groups". For example, a user who speaks a different language would normally have to change the display langua ge each time h[...]

1-30 BEFORE USING THE MACHINE VIEW USER COUNT This displays the tot al number of pages prin ted by each user. When the [View User Count] key is selected, the f ollowing screen appears. (1) User List This shows the factory-stored users and the currently stored users. To select a user, select the user name. (2) [Select All] key This selects all users[...]

1-31 BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE The remote oper ation function allows you to opera te the machine from your computer . When this funct ion is added, th e same screen as the operat ion panel scree n appears on your computer. This a llows you to operate the ma chine from your computer in the same way as if you were stand[...]

1-32 BEFORE USING THE MACHINE JOB LOG The machine ret ains a log of the jobs that are perform ed. Settings for the job log stored in t he machine are configured on the Web page. Select [Job Log] on the Web page to configur e the settings. SAVE / DELETE JOB LOG The log of jobs executed on the machine can be stored or deleted. VIEW JOB LOG The log of[...]

1-33 BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine recor ds the jobs that are performed in the job log . The main information that is recorded in the job log is described below. • To make it easy to total the usage coun ts of differently co nfigured machines, the items record ed in the job log are fixed, regardless of what pe[...]

1-34 BEFORE USING THE MACHINE *In some environments this is not recorded. 18 Print Job Related Item Output The output mode of a printed job. 19 Staple The status of stapling. 20 Staple Count The staple count. 21 Printer Tone The tone use d for a print job. 22 Print Hold Related Item Print Hold Print hold status. 23 Storing Mode Print hold store mod[...]

1-35 BEFORE USING THE MACHINE STORAGE BACKUP User information stored in the machine can be backed up to your comput er or restored from your compu ter via the Web page. Settings and infor mation stored in the machine can be backed u p to your computer. Settings can be export ed or imported in XML format using the Web page. Select [Storage Backup] i[...]

1-36 BEFORE USING THE MACHINE DEVICE CLONING Device cloning is used to save the machin e's setting information in XML format and copy the information to another machine. This function save s you the trouble of repeatedly conf iguring the same settings in multip le machines. Select [Devic e Cloning] in the Web pag e menu and configure the setti[...]

1-37 BEFORE USING THE MACHINE IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the pape r trays. Be sure to read this sect ion before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. USEABLE PAPER Various types of paper are sold. Th is section explains what[...]

1-38 BEFORE USING THE MACHINE Types of paper that can be used in each tray The following types of paper can be loaded in each tray. " – " in the table indicates "canno t be used". *1 "Heavy paper " is heavy pap er up to 110 lb s. index (209 g /m 2 ). *2 Thin paper from 15 lbs. to 16 lbs. (55 g /m 2 to 59 g /m 2 ) can[...]

1-39 BEFORE USING THE MACHINE Paper that cannot be used • Special m edia for inkjet print ers (fine paper, glo ssy paper, glossy film, etc.) • Carbon paper o r thermal paper • Pasted paper • Paper with clips • Paper with fold mar ks • Torn paper • Oil-feed tr ansparency film • Thin pap er less than 15 lbs. (55 g /m 2 ) • Paper tha[...]

1-40 BEFORE USING THE MACHINE TRAY SETTINGS FOR TRAYS 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sh eets of paper from size 5-1/2" x 8-1/2" to size 8-1/2" x 14" (A5 t o A4) can be loaded in trays 1 and 2. A maximum of 500 sh eets of paper from size 7-1/4" x 10-1/2" to size 8-1/2" x 14" [...]

1-41 BEFORE USING THE MACHINE 4 Insert the paper into the tray. Load the paper w ith the print side face up. The stack must not be higher than the indicator li ne (maximum of 500 sh eets). • If paper is loa ded higher than the line, paper misfeed s may occur. • W hen pushing in a tray, take care that your fingers do not become pinched in the tr[...]

1-42 BEFORE USING THE MACHINE LOADING PAPER IN THE BYPASS TRAY The bypass tray ca n be used to print o n plain paper, envelop es, label sheets, and other special media. Up to 100 shee ts of paper can be loaded ( up to 40 sheets of heavy paper) fo r continuous printing similar to th e other trays. 1 Open the bypass tray. When loading paper larger th[...]

1-43 BEFORE USING THE MACHINE IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain pa per other than SHARP standard pap er or spec ial media other than SHARP-recomme nded transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded o ne sheet at a time. Loading more than one sheet at a time [...]

1-44 BEFORE USING THE MACHINE Loading envelopes When inserting envelopes in the bypa ss tray, place them aligned to th e left side in the orientation shown be low. Only the front side o f envelopes can be printed on. Be su re to place the front side face do wn. When loading e nvelopes, lo ad one en velope at a tim e. Important points when using env[...]

1-45 BEFORE USING THE MACHINE This section describe s the peripheral devices that can be us ed with the machine and explains how to u se the finisher, as well as Sharp O SA. PERIPHERAL DEVICES Peripheral devices can be insta lled on the machine to increase its range of functio nality. The peripheral de vices are generally optional, however, so me m[...]

1-46 BEFORE USING THE MACHINE FINISHER The finisher is equippe d with the of fset functi on, which of fsets each set of output f rom the pr evious set. In addition, ea ch set of sorted output can be stapled . PART NAMES The following part s can be accessed when the finish er is open. (1) Output tray Stapled and offset output is delivered to th is t[...]

1-47 BEFORE USING THE MACHINE SHARP OSA Sharp OSA (Open Syst ems Architecture) is an architectu re that enables external applicatio ns to be directly connected to a machine over a ne twork. When a machine that suppor ts Sharp OSA is used, the keys that are di splayed on the operation pane l and functions can be linked to an external app lication. T[...]

1-48 BEFORE USING THE MACHINE EXTERNAL ACCOUNT APPLICATION An external account ap plication can be used in "external au the ntication mode" or "external count mode". When external authenticatio n mode is used, the login screen is retrieved fr om the application when the machine is started. When a job ends, a job notificat ion sc[...]

1-49 BEFORE USING THE MACHINE This section explains how t o clean the machine and repl ace the toner cartridge and the toner collection cont ainer. REPLACING THE TONER CARTRIDGE When it is time to replace a supply item, a message in structing you to replace the item will appear in the display. MAINTENANCE • Do not replace a supply item before the[...]

1-50 BEFORE USING THE MACHINE 4 Remove the protective material from the new toner cartridge. • H old the toner cartridge firmly while removing the protective material . • After the protective material has been re moved, do not point the toner cartridge down or shake it. Toner may spill out. 5 Insert the new toner cartridge horizontally and push[...]

1-51 BEFORE USING THE MACHINE Caution • Do not throw a toner cart ridge into a fire. Toner may fly and caus e burns. • Store toner cartridges out of the reach of small children. • Store the box that contains the ton er cartridge horizontall y ; do not store it standing up. If the ton er cartridge is stored standing up, the toner ma y solidify[...]

1-52 BEFORE USING THE MACHINE REPLACING THE TONER COLLECTION CONTAINER The toner collection container collects excess toner that is produced durin g printing. When it is time to replace a supply it em, a message instructing you to replace t he item will appear in the display. Follow the proced ure below to r eplace the to ner collectio n container.[...]

1-53 BEFORE USING THE MACHINE 3 Remove the toner collection container. • If the toner collection container is tipped forward too far, it will not be possible to remove i t. • D o not point the holes down as used toner will spill out. • H old the container by both hands and lift it up slowly. • D o not discard the toner collection container.[...]

1-54 BEFORE USING THE MACHINE Caution • Do not throw the toner collec tion container into a fire. Toner may fly and cause burns. • Store the toner collection container out of th e reach of small children. • Place the old toner collectio n container in the bag that contained th e new toner collecti on container, seal the bag, and place it in t[...]

1-55 BEFORE USING THE MACHINE REPLACING THE DEVELOPER CARTRIDGE / DRUM CARTRIDGE Before replacing the developer cartr idge or drum cartrid ge, turn off the main po wer of the machine an d wait briefly. REPLACING THE DEVELOPER CARTRIDGE When it is time to replace a supply item, a message in structing you to replace the item will appear in the displa[...]

1-56 BEFORE USING THE MACHINE 3 Open the main charger cover. (1) Turn the main charger cover lock levers in the direction of an arrow below. When the lock levers a re horizontal, the lo ck is released. (2) Grasp the lock levers and tip the cover forward. 4 Remove the developer cartridge. (1) Grasp the developer cartridge lock and pull it forward an[...]

1-57 BEFORE USING THE MACHINE 5 Shake the new developer cartridge 5 or 6 times as shown. Hold the developer cartridge firmly as shown below and shake forward and back, left and right. Remove the protecti ve material after shaking the deve loper cartridge. • The part of the developer cartridge show n in the next illustration is easily deformed or [...]

1-58 BEFORE USING THE MACHINE 8 Grasp the developer cartridge lock and replace it on the machine. 9 Hold the developer cartridge wit h one hand and slowly remove the seal with the other hand. Slowly pull the seal straight and horizontally out. If excessive force is used or the sea l is pulled out diag onally, it may tear. There is a mar k (red belt[...]

1-59 BEFORE USING THE MACHINE 12 Close the front cover. Take care that your fingers are not pinched when closing the cover. 13 Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the opera tion panel to turn on the o peration panel power. Caution • Do not throw the developer cartridge into a fire. To ne[...]

1-60 BEFORE USING THE MACHINE REPLACING THE DRUM CARTRIDGE When it is time to replace a supply item, a message in structing you to replace the item will appear in the display. • Do not replace a supply item before the replacement message a ppears in the display. • Do not leave the drum cartridge outside of its package for a l ong time, and do n[...]

1-61 BEFORE USING THE MACHINE 3 Remove the protective material from the drum cartridge and slowly insert the drum cartridge along the guides. Make sure that the mark on the drum cartridge is aligned with the mark on the machin e as you insert the dru m cartridge. • T o remove the protective material, slowly pull it straight out so t hat it does n[...]

1-62 BEFORE USING THE MACHINE REPLACING THE STAPLE CARTRIDGE IN THE FINISHER When the staple cartridge runs out of staples, a message will appea r in the operation panel. Follow the procedure below to replace the st aple cartridge. 1 Open the cover. 2 While pressing the lever over to the left, slide the finisher to the left until it stops. Gently s[...]

1-63 BEFORE USING THE MACHINE 5 Insert a new staple cartridge into the staple case as shown. Push the staple cartridge in until it clicks into place. 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original posi[...]

1-64 BEFORE USING THE MACHINE REGULAR MAINTENANCE To ensure that the ma chine continues to provide top quality performance, periodically clean the machine . CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines appea r, use the charger cl eaner to clean the ma in charger. Caution Do not use a flammable spray to clean the machine. If [...]

1-65 BEFORE USING THE MACHINE 3 Release the lock leve rs and o pen the main charger cover. ☞ REPLACING THE DEVELOPER CARTR IDGE (page 1-55) 4 Remove the charger cleaner. (1) Flip down the charger cleaner lock (A) in the direction of the arrow, and lift the left end of the charger cleaner. (2) Move the charger cleaner to the left and pull it out. [...]

1-66 BEFORE USING THE MACHINE 7 Close the main charger cover and rotate the lock levers in the direction of the arrows to lock the cover. ☞ REPLACING THE DEVELOPER CARTR IDGE (page 1-55) 8 Install the toner collection container. ☞ REPLACING THE TONER C OLLECTION CONTAINER (page 1-52) 9 Close the front cover. 10 Turn on the power. Switch the mai[...]

1-67 BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If you find that paper fed from the bypass tray misfeeds or is soiled by the roller, clean the roller. Before starting, remove the paper from the bypass tray. 1 Press the [POWER] key ( ) on the operation panel to turn off the panel power, and then switch the main power switch to the off [...]

1-68 BEFORE USING THE MACHINE 5 Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the opera tion panel to turn on the o peration panel power. D ATA[...]

1-69 BEFORE USING THE MACHINE CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns may fo rm in the printed image. Follow the steps below to clea n the laser unit. Identifying lines (w hite) caused by a dirty laser unit • White lines always appear in the same place. • The white lines are parallel to the di[...]

1-70 BEFORE USING THE MACHINE 4 Make sure that the cleaner at the tip of the cleaning tool is not dirty. If the cleaner is dirty, remove the cleaner and replace it with a cle an one. For th e procedure for replacing the clea ner, see steps 5 through 7. If the cleaner is not dirty, go to step 8. 5 Pull out the replacement cleaner from the toner coll[...]

1-71 BEFORE USING THE MACHINE 8 Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. The parts of the wri ting unit that re quire cleaning are indicate d by labels simi lar to (A). (2) Insert the cleaning tool all the way into th e hole and then pull it back out. Pull the cleaning tool ou[...]

1-72 BEFORE USING THE MACHINE 12 Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the opera tion panel to turn on the o peration panel power. D ATA[...]

1-73 BEFORE USING THE MACHINE CLEANING THE PT CHARGER If black or white lines still remain after the main c harger have been cleaned, use the PT char ger cleaner to clean the PT charger. 1 Press the [POWER] key ( ) on the operation panel to turn off the panel power, and then switch the main power switch to the off position. 2 Open the front cover a[...]

1-74 BEFORE USING THE MACHINE 5 Close the front cover. Take care that your fingers are not pinched when closing the cover. 6 Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the opera tion panel to turn on the o peration panel power. D ATA[...]

1-75 BEFORE USING THE MACHINE This section expla ins the text entry scre en. FUNCTIONS OF THE MAIN KEYS ENTERING TEXT Key Descripti on This key changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continu e to appear until the [Caps] key is selected again so that it is no longer highlighted. [...]

1-76 BEFORE USING THE MACHINE Select this key and search results will appear based on the entere d characters. When this key is selected, the "Input Mode " screen appears. Input mode screen Select this key to sele ct character entry mode. Select this key to select sy mbol entry mode. Symbol mode is used to e nter symbols and accented lett[...]

2-1 This chapter provid es detailed explanations o f the procedures for printing. For the procedur es for using the display of the ma chine, see " USING THE OPERATION PANEL " (page 1-8) in "1. BEFORE USING THE MACHINE". For the pro cedure for accessing the We b pages, see the Quick Start Guide. For the proce dures for using the [...]

2-2 PRINTING PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 -45 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) . . . . . . . 2-45 • ADDING INSERTS WHEN P RINTING ON TRANSPARENCY FILM (Transparency Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47 • [...]

2-3 PRINTING PRINTER FUNCTION OF THE MACHINE The machine is equipp ed standard with a pr inting function. To en able printing from yo ur computer, a printer driver must be installed. See the table below to det ermine which printer driver to use in your environme nt. Installing the printer dri ver in a Windows environment To install the printer driv[...]

2-4 PRINTING BASIC PRINTING PROCEDURE The following example expla ins how to print a document fr om "WordPad ", which is a standard accessory pro gram in Windows. PRINTING FROM WINDOWS 1 Select [Print] from the [File] menu of WordPad. If you are using W indows 7, click the button. The menu used to execute printing may vary dependi ng on t[...]

2-5 PRINTING 3 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. • M ake sure the paper size is the same a s t he paper size set in the software application. • U p to eight custom paper sizes can be stored.[...]

2-6 PRINTING SELECTING THE PAPER This section explains how to configur e the "Pape r Selection" settin g on the [P aper] tab of the printer driver properties window. Before printin g, check the paper sizes, pa per types, and paper remainin g in the machine's trays. To view the most recent t ray information, click the [Tray Status] bu[...]

2-7 PRINTING PRINTING ON ENVELOPES The bypass tray can be used to pr int on special media such as envelopes. The proced ure for printing on an envelope from the printer driver properties screen is descri bed below. For the types of pap er that can be used in the bypass tray, see " IMPORTANT POINTS ABOUT PAPER " (page 1-37) in "BEFORE[...]

2-8 PRINTING PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user a uthentication fu nction is enabled, your user in formation (login name , password, etc.) must be entered in the printer dr iver properties window bef ore you can print. The information that must be entered varies dependin g on the authenticat ion method being us [...]

2-9 PRINTING 2 Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. • When authenticatio[...]

2-10 PRINTING VIEWING PRINTER DRIVER HELP When selecting settings in the print er driver, you can display Help to view explanations of the sett ings. Pop-up help Help can be displayed for a setting by clicking the setting and pr essing the [F1] key. * To view Help for a se tting in Windows 98/Me/NT 4.0/2000/XP/Server 2003, click the button in t he [...]

2-11 PRINTING SAVING FREQUENTLY USED PRINT SETTINGS Settings configur ed on each of the tabs at the time of prin ting can be saved as user se tting s. Saving frequently used settings or co mplex settings under an assigned name ma kes it easy to select those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Setting[...]

2-12 PRINTING 3 Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 4 Click the [OK] button. 5 Start printing. • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settin gs. - A watermark that you created [...]

2-13 PRINTING USING SAVED SETTINGS Deleting saved settings Select the us er settings t hat you want to delete in (1) of step 2 above, and click the [Delet e] button. 1 Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine . (2) Click the [Preferences] button. The bu[...]

2-14 PRINTING CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default se ttings of the printer dr iver can be changed using t he procedure below. The settin gs selected using this procedure are saved an d become th e default se ttings when printing from a software application. ( Settings sele cted in the printer driver pr operties window whe n pri[...]

2-15 PRINTING 4 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.[...]

2-16 PRINTING BASIC PRINTING PROCEDURE The following example expla ins how to print a document from the stand ard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the pr inter driver before selecting the print command . PRINTING FROM A MACINTOSH 1 Select [Page[...]

2-17 PRINTING PRINTING 1 Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print ] from the [File] menu of SimpleText. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCx[...]

2-18 PRINTING 4 Click the [Print] button. Printing begins. When removing p rinted output... Remove the output horizontally so that it does not get caug ht on the actuator for output tray full detectio n. If the actuator comes off, see " The actuator came off (when a finisher is not installed) " (page 4-21) in "4. TROUBLESHOOTING"[...]

2-19 PRINTING SELECTING THE PAPER This section explains the [Paper Fe ed] settings ("Paper Source" setting in [Gener al] in Mac OS 9) in the print settings window. • When [Aut o Select] is selected A tray with plain paper or recycled paper (the factor y default setting is plain pa per only) of the size specifie d in "Paper Size&quo[...]

2-20 PRINTING PRINTING ON ENVELOPES The bypass tray can be used to pr int on special media such as envelopes. The proced ure for printing on an envelope from the printer driver properties screen is descri bed below. For the types of pap er that can be used in the bypass tray, see " IMPORTANT POINTS ABOUT PAPER " (page 1-37) in "BEFOR[...]

2-21 PRINTING PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authent ication function is enabled, yo u must enter your user informa tion (login name, password, etc. ) in order to print. The information that must be en tered varies depending on the authentication meth od being used, so check with the administrator of the mac[...]

2-22 PRINTING 3 Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login na me in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user num ber Enter your user number (5 to 8 digits) in "User Number". (2) Enter th[...]

2-23 PRINTING This section explains freq uently used functions. • TWO-SIDED PRINTING (page 2-25) • FITTING THE PRINT IMAG E TO THE PAPER (page 2-27) • PRINTING MULTI PLE PAGES ON ON E PAGE (page 2-28) • STAPLING OUTPUT (page 2-30) The explanations assu me that the paper size and othe r basic settings have already been selected. For the basi[...]

2-24 PRINTING SELECTING A PRINT MODE SETTING This section explains the procedure for se lecting a print mode setting. The "Print Mode Settings" co nsist of the following three items: Normal: This mode is suitable fo r printing d ata such as regular text or a table. High Quality: The print quality of photos and text is high. Fine: Select t[...]

2-25 PRINTING TWO-SIDED PRINTING The machine can prin t on both sides of the paper. This func tion is useful for many pu rp oses, and is particularly convenient when you want to cr eate a simple pamphlet. Two-side d printing also helps conserve paper. (1) Configure the settings on the [Main] tab. (2) Select [2-Sided(Book)] or [2-Sided(Tablet)]. Ori[...]

2-26 PRINTING (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. Macintosh (1) (2) • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].[...]

2-27 PRINTING FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or r educe the pr inted image to match the siz e of the pa per loaded in the machine. This is convenient for such purpo ses as enlarging an invoice or A5 size documen t to letter or A4 size to mak e it easier to view, and to print when the same size of[...]

2-28 PRINTING PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and pr int multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be us ed in combinat ion with two[...]

2-29 PRINTING (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appear s. (4) Select the order of the pages. (1) Select [Layout]. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to [...]

2-30 PRINTING STAPLING OUTPUT The staple functi on can be used to staple output . This function save s considerable time when prepar ing handouts for a meeting or ot her stapled materials. The st aple function can also be used in combination with two-sid ed printing to create materia ls with a more sophisticated appearance. Stapling positions can b[...]

2-31 PRINTING (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function. For the staple functi on, select the n umber of staples in the "Staple" menu. (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function. For the staple functi on,[...]

2-32 PRINTING This section explains con venient functio ns for specific p rinting objectiv es. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IM AGE (page 2-36) • FUNCTIONS THAT COMBINE TEXT AND IMAGES (page 2-42) • PRINT FUNCTIONS FOR SPECIAL PURPOS ES (page 2-45) The explana[...]

2-33 PRINTING (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. Macintosh (3) (1) (2) • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Bi nding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].[...]

2-34 PRINTING INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to incre ase the margin at the left, rig ht, or top of the paper. Th is is convenient when you wish to staple or punch t he output but the binding ar ea overlaps the text. When a finisher is installed, th e staple function can be used with this functio[...]

2-35 PRINTING CREATING A LARGE POSTER (Poster Printing) (This function is only availa ble in Windows.) One page of prin t data can be enlarge d and printed using multiple sheet s of paper (4 sheets (2 x 2), 9 sheet s (3 x 3) or 16 sheets (4 x 4)). The sheet s can then be attached toget her to create a large poster. To enable precise alignm ent of t[...]

2-36 PRINTING FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotat es the image 180 degrees so that it can be printed corre ctly on paper that can only be loaded in one orienta tion (such as envelopes o r paper wit h punch holes). (In Mac OS X, a portrait image cannot[...]

2-37 PRINTING ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or re duce the image to a selected percentag e. This allows you to enlarge a small image or add margins t o the paper by slightly reducing an image. When using th e PS printer dr iver (Windows), yo u can set the width and length pe rcentages separately [...]

2-38 PRINTING ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only availa ble in Windows.) When lines in sp ec ial applications such as CAD cannot be printed correctly, this s etting can b e used to a djust line widths, such as making overall line widths wider. (This setting is only effective for vector d ata; raster da [...]

2-39 PRINTING REVERSING THE IMAGE (Mirror Image) The image can be reve rsed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. (This function can be used when the PS printe r driver is used.) (1) Click the [Advanced] tab. (2) Select a mirror image setting. If you wish t[...]

2-40 PRINTING IMAGE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTN ESS AND CONTRAST OF THE IMAGE (Image Adjustment) (This function is only availa ble in Windows.) The brightness and contr ast can be adjusted in the print settings when pr inting a photo or other image. Thes e settings can be used for simple correcti ons when you do not have image editing[...]

2-41 PRINTING PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only availa ble in Windows.) When printing a color image , color text and lines that are faint can be printed in black. (Raste r data such as bitmap images cann ot be adjusted.) This allows you to bring out color text and lines that a re faint and[...]

2-42 PRINTING FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a wa termark. The size, density, angle, and print position of the watermark te xt can be adjusted. The te xt can be select ed from a pre-st ored list, or entered to create[...]

2-43 PRINTING PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only availa ble in Windows.) A bitmap or JPEG image stored on your comp uter can be printed over t he print data. The size, posit ion, and angle of the image ca n be adjusted. This feature can be used to "s tamp" the pr int data with a frequen tly used ima[...]

2-44 PRINTING CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only availa ble in Windows.) The print data can be printed in a previously created overlay. By creat ing table rulings or a decorative fram e in an application different from that of the text file and registering the data as an overlay file, an attra ctive print result can [...]

2-45 PRINTING PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAG ES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environ ment The front and ba ck cover and specified pages o f a document can be printed on pape r that is different from the ot her pages. Us e this function when you wish to print the fron t and ba[...]

2-46 PRINTING (This function can only be used in Mac OS 9, Mac OS X v10.4.11, v10.5 to 10.5.8 and 10.6.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion setting s. Select the print setting, paper tray, and pape r type for the cover page and last page. Macintosh (1) (3) (2) In Mac OS 9, select [Different Paper[...]

2-47 PRINTING ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (T ransparency Inserts) When printing on tran sparency film, this function he lps prevent the sheets of transparency film from stic king together by inserting a shee t of paper between each sheet of film. It is a lso possible to print the same co ntent on each insert ed sheet of paper [...]

2-48 PRINTING PRINTING A CARBON COPY (Carbon Copy) (This function is only availa ble in Windows.) This function is used to print an ad ditional copy of the print image on pap er that is the same size but from a differen t paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored pape r is loaded i[...]

2-49 PRINTING TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only availa ble in Windows.) You can have spec ific pages printed on the front side of the paper. When a page (such as the first page of a chapter) is specified as a front side page, the page will be printed on the front side of th e p[...]

2-50 PRINTING This function is used to stor e a print job as a file on the machine's hard drive, allo wing the job to be printed from the operation pan el when needed. When printing fr om a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file. When a password is set, the password must be enter[...]

2-51 PRINTING SAVING PRINT FILES (Retention) The explanations assu me that the paper size and othe r basic settings have already been selected. For the basic procedure for printing and the steps for openin g the printer driver properti es window, see the following sect ion: ☞ Windows: BASIC PRINTING PROCEDURE (page 2-4) ☞ Macintosh: BASIC PRINT[...]

2-52 PRINTING (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkb ox . Select the reten tion method in "Retention Se ttings ". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number). Macintosh (1) (2)[...]

2-53 PRINTING PRINTING A STORED FILE A file stored using r etention function can be retrieved a nd printed when needed. The setting s used when the file was stored are also stored, and thus t he file can be printed again using those set tings. Output set tings, 2-sided p rinting, paper size, the numb er of copies, and other settings ca n be selecte[...]

2-54 PRINTING 4 Select the [Print and Delete] key or the [Print and Save] key. • If the [Print and Delete] key is selected, the files will be automati cally deleted after printi ng. • If the [Print and Save] key is selected, the fi les will be saved after printing. • Output settings, 2-sided printing, paper size, the number of copies, and oth[...]

2-55 PRINTING Automatically print all stored data When user authentication is ena bled, all retained (stored) prin t jobs of a user who logs in can be printed automatically after log in. After all jobs are print ed, the files are deleted. To use the print all fu nction, the following steps are ne cessary: • "Automatically pr int stored jobs [...]

2-56 PRINTING PRINT SETTINGS SCREEN When a file is stored in the machine, the print settings that we re in effect when th e file was printed from the printer driver are also stored. However , the settings below can be changed when you print a stored file. For the proc edures for operatin g the settings screen, see " USING THE OPERATION PANEL &[...]

2-57 PRINTING MULTI-FILE PRINTING Multiple files in a folder c an be selected for printing . Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the [Multi-File Print] key. 2 Select the keys of the files that you wish to print. • Selected file keys will be highli ghted to indicate that they have been selected. • [...]

2-58 PRINTING 4 Printing a selected file. The number of selected files appear s in the number of selected files display. If you wish to use the nu mber of copies that was stored with the file, go to step (3). (1) Select the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( ). (2) Set the number of copies. Sele[...]

2-59 PRINTING Batch printing All files that have the sam e user name and password can be print ed at once. When the [Multi -File Print] key is selected, it changes into the [Batch Print] key. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the [Batch Print] key. 2 Select the [User Name] key. When user authenticat[...]

2-60 PRINTING 3 Select the user name. There are three ways to select t he user name: (A) Select the [User List] key and press the [OK] key. A user list (D) appears. Select with the keys and press the [OK] key. If you accidentally select the wrong user name, select the key of the corre ct name. If the [Quick] key is selected, an area for entering th[...]

2-61 PRINTING 4 If a password has been established, select the [Password] key. Enter the password with the soft numeric keypad (5 to 8 digits) and select the [OK] key. For the procedure for entering numbers, see " Ente ring numbers " (page 1-9 ) in "1. BEFORE USING THE MACHINE". Only files that have the same password will be sel[...]

2-62 PRINTING DELETING A STORED FILE Stored files that are no longer needed can be delete d. ☞ PRINTING A STORED FILE ( page 2-53 ) Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the [Delete] key. 2 Check the file and then select the [Yes] key. A file whose property is "Protect" cannot be deleted . T[...]

2-63 PRINTING Automatic deletion of files You can have stor ed data automatically deleted at regular intervals by specifying a pe ri odic del etion time. Per iodic deletion of files store d in the machine helps to prevent the leaking of sensitive information and frees spa ce on the hard drive. Every day, every week, or ever y month can be selected [...]

2-64 PRINTING SEARCHING FOR A STORED FILE When there are many stor ed files, it may take time to find a file. The search function can be use d to find a file quickly. Searching is possible even when you only know par t of the file name. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Press the [PRINT] key. 2 Select the [...]

2-65 PRINTING 4 Using the user name to search There are three ways to select t he user name: (A) Select the [User List] key and press the [OK] key. A user list (D) appears. Select with the keys and press the [OK] key. If you accidentally select the wrong user name, select the key of the corre ct name. If the [Quick] key is selected, an area for ent[...]

2-66 PRINTING When you do not have the printer driver installed on your computer, or when th e software application used to o pen a file that you wish to print is not available, you can print directly to the machine without usin g the printer driver. The file types (and correspo nding extensions) that can be printe d directly are shown below. DIREC[...]

2-67 PRINTING DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is con figured in the machine' s Web pages, you can specify and print a file on the FTP server from the operation pan el of the machine. This saves you the tr ouble of downloading the file and pr inting it from a computer. Keys in the display can be selected with the ar[...]

2-68 PRINTING 4 Select the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders on the FTP server. To display the files and folders in a folder, select the key of the folder. • A total of 100 keys of files and folders can be display[...]

2-69 PRINTING DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the mach ine can be printed from the operation pa nel of the machine without using the printer dr iver. When the printer driver of the machine is not installed on your computer, you ca n copy a file into a commercially availa ble USB memory device an d c[...]

2-70 PRINTING 4 Select the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon is displaye d to the left of keys of folders in th e USB memory. To display the files and folders in a fo lder, select the key of the folder. • A total of 100 keys of files and folders can be disp[...]

2-71 PRINTING DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine 's operation panel to select and pr int a file on a server or in a shared folder of an individual's computer on the same network as the machine. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Press the [PRINT] key. 2 Access the[...]

2-72 PRINTING 3 Access the network folder. (1) Select the key of the work group that you wish to access. (2) Select the key of the server or computer that you wish to access. If a screen appears prompting you to enter a user name and password, che ck with your server ad ministrator and enter the appropriate user name and password. (3) Select the ke[...]

2-73 PRINTING 4 Select the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon is displaye d to the left of keys of folders in th e network folder. To display the files and folders in a folder , select the key of the folder. • A total of 100 keys of files and folders can be [...]

2-74 PRINTING DIRECTLY PRINTING FROM A COMPUTER Settings can be configur ed in the Web pages of the machine to enable direct printing from a computer witho ut using the printer driver. SUBMIT PRINT JOB You can specify a file to be p rinted dire ctly without using the printe r driver. In addition to a file on your comp uter, this procedure can be us[...]

2-75 PRINTING E-MAIL PRINT An e-mail account can be conf igured in the machine to have the machine per iodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settin gs To use E-mail Print, you must first configure an e-mail account in the machine . To configure an accou[...]

2-76 PRINTING JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation panel is p ressed. The job status screen shows the status of job s by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pr essed appears. SPOOL SCREEN/JOB QUEUE SCREEN/COMP[...]

2-77 PRINTING Job key display Each job key shows the positio n of the job in the job queue and the current st atus of the job. (1) Indicates the nu mber (position) of the job in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue. This number does not appear in keys in the comple ted jobs[...]

2-78 PRINTING PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to pr otect a PDF file by requiring the en try of a p assword to print o r edit the file. To dir ectly print an encrypted PDF file on an FTP server or in a USB memory devic e, etc. connecte d to the machine, follow the steps below to enter the pa ssword and begin printing. Keys in t[...]

2-79 PRINTING GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY You can give priorit y to a print job that is waiting to be print ed and print it ahead of the other jobs. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Press the [JOB STATUS] key. 2 Give the desired job priority. (1) Change th[...]

2-80 PRINTING CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cance led. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Change the print job status mode to [Spool] or [Job Queue]. Select either of the keys with the keys an[...]

2-81 PRINTING CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing st ops because the machine ran ou t of paper, or if t he size of paper specified in the printer driver is n ot loaded in the machine, a message will a ppear in the display. Printing will begin automatically when th e [OK] key is selected and paper is loaded in[...]

2-82 PRINTING 3 Select the [Paper] key. 4 Select the key of the tray that has the paper you wish to use. Printing begins. If you changed to a different paper si ze, printing may not take place correctly; for example part of the text or image may run off the paper. OK BACK OK BACK[...]

2-83 PRINTING RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored selecting other than "Hold Only" in "Retention Settings" ca n be manipulated from the job status comp lete screen. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Press the [JOB STATUS] key. 2 Change the print j ob stat[...]

2-84 PRINTING 3 Select the desired file in the completed jobs. (1) Select the key of the desired file. (2) Select the [Call] key. The job settings screen appears. Select and perform the desired operation. ☞ PRINTING A STORED FILE (page 2-53) ☞ DELETING A STORED FILE (page 2-62) To view information on a fi le, select th e file and then select th[...]

2-85 PRINTING PRINTER DRIVER SPECIFICATION LIST Available functions and ou tput results may vary de pending on the type of printer driver being used . APPENDIX Function PCL6 PCL5e PS Windows PPD *1 Macintosh PPD *1 Frequently used functions Copies 1-999 1-999 1-999 1-999 1-999 Orientation Yes Yes Yes Yes Yes N-Up Number of pages 2,4,6,8,9,16 2,4,6,[...]

2-86 PRINTING *1 The specifications of each functi on in Windows PPD and Macintosh PP D va ry depending on the operating system version and the softwar e application. *2 Cannot be used in Windows NT 4.0. *3 Only 2-Up and 4-Up prin ting can be used in Windows 98. *4 Only Mac OS X v10. 4.11, v10.5 to 10.5.8 and 10.6 can be used. *5 Can be used when a[...]

3-1 This chapter explains the system settings, which are used to conf igure a variety of parameters to suit the aims and needs of your workplac e. The current selections that have been mad e for the settings can be viewed or prin ted out. To quickly check where a setting is loca ted in the system settings menu, see " System Settings Menu (Oper[...]

3-2 SYSTEM SETTINGS List Print (Adminis trator) . . . . . . . . . . . . . . . . . . . 3-2 6 Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27 Product Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28 Storing/Calling of System Settings . . . . . . . . . . . 3-29 Sharp OSA Settings . . . . . . . . . . . . .[...]

3-3 SYSTEM SETTINGS System Settings The system settings ar e used to configure a variety of param ete rs to suit the aims and needs of your workplace. The system settings are also used to display or pr int out the current sett ings and status of the m achine. The system settings allow you to make the mach ine easier to use. The system settings co n[...]

3-4 SYSTEM SETTINGS Configuring the System Settings There are two ways to co nfigure the system settings: using the machin e's operation panel, and using the We b page that appears when the mach ine's Web server is accessed. The Web page enables easy co nfiguration of the settings from yo ur computer via the network. To configure the sett[...]

3-5 SYSTEM SETTINGS Common Operation Methods This section explains special operation methods that are common t o all system settings. Be sure to r ead this sectio n, as the information is omitted in the explanations of some of the individual settings. For the procedur es for using the display, see " USING THE OPERATION PANEL " (page 1-8) [...]

3-6 SYSTEM SETTINGS Accessing the Web Server in the Machine When the machine is connected to a network, the machine' s built-in Web server can be accessed from a Web browser on your com puter. For the procedur es for using the display, see " USING THE WEB PAGE " (page 1-12) in "1. BEF ORE USING THE MACHINE". Opening the Web[...]

3-7 SYSTEM SETTINGS OPERATION PANEL (GENERAL) This section explains system setti ngs that can be configured on the ope ration panel by general users. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation pane l. When the [SYSTEM SETTINGS] key is presse d,[...]

3-8 SYSTEM SETTINGS OPERATION PANEL (GENERAL) System Settings (General) List When the system settings ar e accessed with general rights, the following items appear. For items that can only be accessed with administrator rig hts, see " System Settings (Administ rator) List " (page 3-20). Display Contrast Total Count Default Settings Depend[...]

3-9 SYSTEM SETTINGS OPERATION PANEL (GENERAL) List Print (User) Paper Tray Settings * When a 500-sheet paper fe ed unit is installed. USB-Device Check Item Factory default setting Page ■ List Print (User) 3-12 ● All Custom Setting List – ● Printer Test Page – Item Factory default setting Page ■ Paper Tray Settings 3-13 ● Tray Settings[...]

3-10 SYSTEM SETTINGS OPERATION PANEL (GENERAL) Display Contrast Use this to set the contrast of the machine's display. Select the [Display Contr ast] key. In the screen that appea rs, select the [Lighter] key or the [Darker] key to adju st the contrast. Total Count This function shows the page count in each mode. Select the [Tota l Count] key.[...]

3-11 SYSTEM SETTINGS OPERATION PANEL (GENERAL) Default Settings The default settings for operation of the machine can be configured. Select the [Default S ettings] key and select the set tings. Clock Adjust Use this to set the date and time in t he machine's built-in clock. Set the time. Daylight Saving Time Setting Enable daylight saving time[...]

3-12 SYSTEM SETTINGS OPERATION PANEL (GENERAL) Keyboard Select The layout of the keyboard th at appears in text entry screens can be changed. The keyboard layo uts that can be selecte d are shown below . List Print (User) Lists showing the setti ngs and information stored in the machine can be printed. Select the [List Print (User)] key and select [...]

3-13 SYSTEM SETTINGS OPERATION PANEL (GENERAL) Paper Tray Settings Paper tray and paper ty pe settings are explained in this sect ion. Select the [Paper Tr ay Settings] key to config ure the settings. Tray Settings These settings specif y the paper type, paper size, and functi ons allowed for each paper tray. When the [Tray Settings] ke y is select[...]

3-14 SYSTEM SETTINGS OPERATION PANEL (GENERAL) Tray Settings *1 When a 500-sheet paper feed un it is installed. *2 Heavy Paper : 28 lbs. bond to 110 lbs. index (106 g /m 2 to 209 g /m 2 ) heavy paper *3 The size that is automatical ly detected is set in " Select Similar Sizes for Auto Detection " in the bypass tray settings screen (see be[...]

3-15 SYSTEM SETTINGS OPERATION PANEL (GENERAL) Paper Type Registration Store a paper t ype when the desired pap er type does not appear as a selection or when you wish t o create a new set of paper proper ties. Up to 7 paper types can be stored. Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not anothe[...]

3-16 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) This section explains the system settings that are configured by the administr ator of the machine. Accessing the System Settings (Administrator) To access the system sett ings (administrator), th e administrator must log in as explained below. When User Authentication is not Enabled When "U[...]

3-17 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) When User Authentication is Enabled When "User Au thentication" ( Web page o nly) is enabled , follow the procedure be low to log in. When user authentication is by lo gin name and password (and e-mail address) Keys in the display can be selected with the arrow key s and the [OK] key. W[...]

3-18 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) 2 Log in. (1) Select the [Administrator] key. (2) Select the [Password] key. Enter the administrator password in the administrator password entry screen. (3) Select the [OK] key. This completes the administrator login procedure. The system settings (administr ator) can now be used. • If login n[...]

3-19 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Login by user number Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the [Admin Login] key. 2 Log in. (1) Select the [Password] key. Enter the administrator password in the administrator password entry screen. (2) Select the [OK] key. This completes the adminis[...]

3-20 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) System Settings (Administrator) List The system settings that appe ar following administrator logi n are shown below. The def ault setting for ea ch item is also shown. Energy save Operation Settings Device Control • Depending on the machine specificati ons and peripheral devices installed , it[...]

3-21 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Network Settings List Print (Administrator) Security Settings Item Factory default setting Page ■ Network Settings 3-25 ● IPv4 Settings DHCP 3-25 ● IPv6 Settings Disabled 3-25 ● Enable TCP/IP Enabled 3-25 ● Enable NetWare Enabled 3-25 ● Enable EtherT alk Enabled 3-25 ● Enable NetBEU[...]

3-22 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Product Key * It may not be possible to use some settings, depending on the periph eral devices installed. Storing/Calling of System Settings Sharp OSA Settings Item Factory default setting Page ■ Product Key * 3-28 ● Serial Number – 3-28 ● E-mail Alert and Status – 3-28 ● XPS Expansi[...]

3-23 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Energy Save The Energy Save setti ngs help reduce power costs. F rom an environmental pe rspective, these settings also help reduce pollution and conser ve natural resources. Sele ct the [Energy Save] key to configure t he settings. Toner Save Mode You can red uce the am ount of to ner used fo r [...]

3-24 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Operation Settings Settings relate d to machine operation can be confi gured. Select the [Opera tion Settings] key to configure the sett ings. Other Settings Keys Touch Sound This setting is used to adju st (or turn o ff) the volume of the beep t hat sounds wh en you sele ct a key. Display Langua[...]

3-25 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Network Settings Network setting s are describe d below. Sele ct the [Network Settings] key to configure the settings. IPv4 Settings When using the machine on a TCP/IP (IPv4) network, use this setting to configure the IP address of the machin e. The settings are shown be low. IP Address Enter the[...]

3-26 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) List Print (Administrator) This is used to print lists and repor ts that are only for us e by the ad ministrator of the machine. Select the [List Print (Administrat or)] key to configure the sett ings. User Information Print User lists, usage count lists, usage limit group lists, and other lists [...]

3-27 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Security Settings The following settin gs are related to security. Select th e [Security Settings] key to configur e the settings. SSL Settings SSL can be used for data transmissio n over a network. SSL is a protocol that enable s the encryption of information communica ted over a network. Encryp[...]

3-28 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Product Key The procedures f or entering the product keys of the expansion kits are explained below. Select th e [Product Ke y] key to configure the settings. Serial Number This displays the serial number that is required to obtain the product k ey. E-mail Alert and Status Enter the product key o[...]

3-29 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Storing/Calling of System Settings The current system sett ings can be stored, previously sto red system settings can be retrieve d, and the factory default system settings can be res tored. Select the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults Th[...]

3-30 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Sharp OSA Settings External Account Setting External Accou nt Control When this setting is enabled, the machine ent ers external tota ling mode and the totaling funct ion can be used via an external account app lication. Enable Auth entication by External Se rver When this setting is enabled, the[...]

3-31 SYSTEM SETTINGS WEB PAGE (GENERAL) This section explains system setti ngs that can be configured in the Web page by gen eral users. These settings are accessed by selec ting [System Setting s] in the Web page menu ba r. System Settings (General) List When the system settings ar e accessed with general rights, the following items appear. For it[...]

3-32 SYSTEM SETTINGS WEB PAGE (GENERAL) List Print (User) Paper Tray Settings * When a 500-sheet paper fe ed unit is installed. Paper Type Registration Item Factory default setting Page ■ List Print (User) 3-36 ● All Custom Setting List – ● Printer Test Page – Item Factory default setting Page ■ Paper Tray Settings 3-37 ● Auto Tray Sw[...]

3-33 SYSTEM SETTINGS WEB PAGE (GENERAL) Printer Condition Settings * When a finisher is installed. USB-Device Check Item Factory default setting Page ■ Printer Condition Settings 3-41 ● Printer Default Settings 3-41 X Copies 1 X Orientation Portrait X Default Pa per Size A4 (8-1/2" x 11") X Default Pa per Type Pla in Paper X Initial R[...]

3-34 SYSTEM SETTINGS WEB PAGE (GENERAL) Total Count This function shows the page count in each mod e. Select [System Settings] - [ Total Count ] from the me nu bar. Job Count This displays or prints out the counts of all jobs. Device Count This is used to display or print the coun ts of the peripheral devices installed on th e machine. • Each she[...]

3-35 SYSTEM SETTINGS WEB PAGE (GENERAL) Default Settings The default settings for operation of the machine can be configured. Sele ct [System Settings] - [Default Settings] from t he menu bar and configure eac h setting. Clock Adjust Use this to set the date and time in t he machine's built-in clock. Set the time. Daylight Saving Time Setting [...]

3-36 SYSTEM SETTINGS WEB PAGE (GENERAL) Keyboard Select The layout of the keyboard th at appears in text entry screens can be changed. The keyboard layo uts that can be selecte d are shown below . List Print (User) Lists showing the setting s and information stored in the machin e can be printed. Select [System Setting s] - [List Print (User)] fro [...]

3-37 SYSTEM SETTINGS WEB PAGE (GENERAL) Paper Tray Settings Paper tray and paper ty pe settings are explained in this sect ion. Select [Syste m Settings] - [Paper Tray Set tings] from the menu bar and configure ea ch setting. A displayed tray name can b e selected to open the tray settings scr een. Auto Tray Switching When a tray runs out of paper [...]

3-38 SYSTEM SETTINGS WEB PAGE (GENERAL) Settings of each tray The following settin gs can be configured. Item Description Type Select the type of paper t hat is loaded in the tray. The paper types that can be selected vary by paper tray. For more in formation, see " Tray Settings " (page 3-39). To store a new paper type, see " Paper [...]

3-39 SYSTEM SETTINGS WEB PAGE (GENERAL) Tray Settings *1 When a 500-sheet paper feed un it is installed. *2 Heavy Paper : 28 lbs. bond to 110 lbs. index (106 g /m 2 to 209 g /m 2 ) heavy paper *3 The size that is automatical ly detected is set in " Select Similar Sizes for Auto Detection " in the bypass tray settings screen (see below). S[...]

3-40 SYSTEM SETTINGS WEB PAGE (GENERAL) Custom Size Registration (Bypass) If you frequently use a special non- standard paper size in the bypass tray, you can store that paper size . Storing the paper size sa ves you the trouble of setting the size each time you need to use it. Up to three paper sizes can be stored. Select whethe r you wish to e nt[...]

3-41 SYSTEM SETTINGS WEB PAGE (GENERAL) Printer Condition Settings The Printer Condit ion Settings are used to configure ba sic printer settings and set tings for printing from a DOS application. Select [Syst em Settings] - [Printer Co ndition Settings] from the menu ba r and configure each setting. Printer Default Settings The default settings are[...]

3-42 SYSTEM SETTINGS WEB PAGE (GENERAL) *1 This se tting is used to a djust the line widt h of vector gra phics (black & white printing only). Ex cept for CAD an d other specialized uses, there is normally no need t o change this se tting. When "0" is selected , all lines are printed at a width of 1 dot. *2 Paper sizes that can be use[...]

3-43 SYSTEM SETTINGS WEB PAGE (GENERAL) PostScript Setting To configure se ttings for printing an er ror description when a PostScript data print error occurs a nd settings for reception of PostScript data in binary format, click the [PostScript Setting] ta b. Settings USB-Device Check This lets you check the connection when a USB device is connect[...]

3-44 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) This section explains system sett ings that can be configured in the Web pag e by an administrator. These settings are accessed by selec ting [System Setting s] in the Web page menu ba r. Accessing the System Settings (Administrator) To access the system sett ings (administrator), th e administrator mus[...]

3-45 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) System Settings (Administrator) List The system settings that appe ar following administrator logi n are shown below. The def ault setting for ea ch item is also shown. Energy save Operation Settings • Depending on the machine specificati ons and peripheral devices installed , it may not be possible t[...]

3-46 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Device Control *1 When a 500-sh eet paper feed unit i s installed. *2 When a finisher is instal led. ● Remote Operation Settings 3-53 X Remote Software Operation  Operational Authority Prohibited  View Password Entry Screen Display in Both PC and Machine X Operation from Specified PC  Operati[...]

3-47 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Printer Settings Item Factory default setting Page ■ Printer Settings 3-55 ● Default Settings 3-55 X Prohibit Notice Page Printing Enabled 3-55 X Prohibit Test Page Printing Disabled 3-55 X A4/Letter Size Auto Change Disabled 3-55 X Print Density Level 3 3-55 X Bypass Tray Settings 3-55  Enable D[...]

3-48 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Print Hold Setting List Print (Administrator) * When network connection is enabled. Sharp OSA Settings Item Factory default setting Page ■ Print Hold Setting 3-57 ● Sort Method Setting Date 3-57 ● Administrator Authority Setting 3-57 X Delete F ile Disabled X Change Password Disabled ● Batch Pri[...]

3-49 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Enable/Disable Settings *1 When a 500-sh eet paper feed unit i s installed. *2 When a finisher is instal led. Item Factory default setting Page ■ Enable/Disabl e Settings 3-59 ● Printer Condition Settings 3-59 X Disable Blank Page Print Disable d 3-59 ● User Control 3-59 X Disabling of Printing by[...]

3-50 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Product Key * It may not be possible to use some settings, depending on the periph eral devices installed. Storing/Calling of System Settings Item Factory default setting Page ■ Product Key * 3-60 ● Serial Number – 3-60 ● E-mail Alert and Status – 3-60 ● XPS Expansion Kit – 3-60 Item Facto[...]

3-51 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Energy Save The Energy Save setti ngs help reduce power costs. F rom an environmental pe rspective, these settings also help reduce pollution and conser ve natural resources. Sele ct [System Settings] - [Energy Save] from the menu bar and configure each setting. Toner Save Mode You can red uce the am ou[...]

3-52 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Operation Settings Settings relat ed to machine oper ation can be configured . Select [System Settin gs] - [Operation Setti ngs] from the menu bar and configure each set ting. Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you select a key. Auto Cle[...]

3-53 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Remote Operation Settings Configure settings req uired for remote operation of the machine from a computer connected t o the same network. Remote Software Operation Operation from Specified PC Operation by User who Has Password Soft Keyboard Template Setting Use this to add a word to or edit a word in t[...]

3-54 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Device Control These settings contro l devices installed on the machine. Select [System Sett ings] - [Device Control] from the menu bar and configure each sett ing. Disabling of Duplex This is used to disable two-sided printing , such as when the duplex mod ule malfunctions. Disabling of Optional Paper [...]

3-55 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Printer Settings Settings relate d to the printer function can be config ured Default Settings Printer condition setting s are described below. Select [Syste m Settings] - [Printer Setting s] - [Default Settings] in the menu bar, and conf igure the settings. Prohibit Notice Page Printing This setting is[...]

3-56 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Interface Settings These settings are used to control and monitor data tr ans mitted to the USB port or networ k port of the machine. Select [System Settings] - [P rinter Settings ] - [Interfac e Settings] in the menu bar, and con figure the set tings. Hexadecimal Dump Mode This function is used to prin[...]

3-57 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Print Hold Setting Settings for Print Hold (Reten tion) can be configured. Sele ct [System S ettings] - [Print Hold Setting] from the me nu bar and configure each sett ing. Sort Method Setting This setting is used to select the order in which of files stored in the Main Folder ar e displayed. Select one[...]

3-58 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) List Print (Administrator) This is used to pr int lists and reports that are only for use by th e administrator of the machine. Select [System Sett ings] - [List Print (Administrato r)] from the menu bar and configure ea ch setting. Administrator Settings List Lists of the administ rator settings for th[...]

3-59 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Enable/Disable Settings The following s ettings are used to proh ibit the use of certain fu nctions. Select [System Settings] - [Enable/Dis able Settings] from the menu bar and configure each sett ing. Printer Condition Settings Disable Blank Pa ge Print This setting is used to disable blank page pr int[...]

3-60 SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Product Key The procedures for entering the product keys of the expans ion kits are explained be low. Select [System Settings] - [Product Key] f rom the menu bar and conf igure each setting. Serial Number This displays the serial number that is required to obtain the product k ey. E-mail Alert and Statu[...]

3-61 SYSTEM SETTINGS APPENDIX System Settings Menu (Operation Panel) T otal Count System Settings Entering Administrator's Pass word Clock Adjust Keyboard Select Device Count Job Count All Custom Setting List Printer T est P age T ray Settings Paper T ype Registration A uto T ra y Switching Custom Size Registration (Bypass) T oner Save Mode Au[...]

3-62 SYSTEM SETTINGS System Settings Menu (Web Page) T otal Count System Settings Entering Administrator's Pass word K eyboard Select Clock Adjust Device Count Job Count All Custom Setting List Printer T est Page Auto T ra y Switching T ray Settings Custom Size Registration (Bypass) Printer Default Settings T oner Sav e Mode Auto P ower Shut-O[...]

4-1 This chapter provides soluti ons to possible problems in a question and a nswer format. Locate the question that relates to your problem and use th e answer to help correct the situat ion. If you are unable to solve a problem using this manual, please contact your dealer or nearest SHARP Service Department. System settings or Web pages System s[...]

4-2 TROUBLESHOOTING This section explains what to do whe n a paper misfeed occurs in the machine. REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the di splay and printing will stop. In this event, select the [Information] key in the display. When the key is selected, instructions for re[...]

4-3 TROUBLESHOOTING HOW TO REMOVE MISFEEDS If you require more information when reading the instru ctions in the display, see the paper misfee d illustrations below. Refer to the illustration below and t hen go to the appropri ate illustration (1 to 9) for your situation. ☞ (1)-(3): pag e 4-3, (4)-(8): page 4-4, (9): page 4-5 (1) Paper misfeed in[...]

4-4 TROUBLESHOOTING (4) Paper misfeed in the reversing unit Open the right side cover, open the paper co nveyor cover, and re move the paper. If the misfeed is not in the above location, gr asp the handle on the second ary transfer rolle r unit, slowly open the unit, an d remove the paper. (5) Paper misfeed in the bypass tray Remove the misf ed pap[...]

4-5 TROUBLESHOOTING (9) Paper misfeed in the finisher Open the front cover. While pressing the leve r over to the left, slide the finisher to the left until it stops. Remove the misf ed paper. Turn roller rota ting knob in the direction of th e arrow to remove the misfed paper. Make sure that there is no misfed paper in t he machine.[...]

4-6 TROUBLESHOOTING Follow the steps below to remove a staple jam. FINISHER REMOVING STAPLE JAMS Caution Take care that a bent staple do es not hurt you. 1 Open the cover. 2 While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops. 3 Lower the staple case release lever and re[...]

4-7 TROUBLESHOOTING 5 Lower the lever at the front end of the staple case. 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. 8 Close the cover.[...]

4-8 TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRIN TING OPERATION • Printing d oes not take p lace.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 -9 • Two-sided pr inting does not take pla ce. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

4-9 TROUBLESHOOTING PROBLEMS RELATED TO PRINTING OPERATION Problem Point to check Solution Printing does not take place. Is your computer connected correctly to the machine? Make sure that the cable is connected securely to the LAN connector or the USB co nnector on your comp uter and the machine . If you are on a network, check the connections at [...]

4-10 TROUBLESHOOTING Printing does not take place. Is the I/O timeout setting too short? If the I/O timeout setting is too short, errors may occur while writing to the printer. Ask t he administrator of the machine to configure an appropriat e time in "I/O Timeout". ➞ System Settings (Administrator) (Web page only)> "Printer Set[...]

4-11 TROUBLESHOOTING PROBLEMS RELATED TO PRINT RESULTS Problem Point to check Solution The image is grainy. Are the printer driver settings appropriate for the print job? When selecting print settings, you can set the print mode to [Normal], [High Qua lity], or [Fine]. When you need a very clear image, select [Fine]. (This function cannot be used w[...]

4-12 TROUBLESHOOTING The image is upside down. Are you using a type of paper (punch paper, etc.) that can only b e loaded in a fixed orientation? When the image size and paper si ze are the same but the orientations ar e different, the orientatio n of the image is automatically rotated to match the paper. However, when the paper can only be loade d[...]

4-13 TROUBLESHOOTING PROBLEMS RELATED TO FILING PROBLEMS RELATED TO FILE MANAGEMENT Problem Point to check Solution Retention does not take place. Did you select retention settings in the printer driver? In print mode, enable re tention on the [Job Hand ling] tab of the printer driver. A filed data can not be printed. Have functions been di sabled [...]

4-14 TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERA TION • Specified m achine functio ns cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15 • The operat ion panel ca nnot be us ed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

4-15 TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine functions cannot be used. Have functions been di sabled by the administrator? Some functions may have been disabled in the "User Control" (Web page only) or system settings (administrator). Check with your administrator. When user [...]

4-16 TROUBLESHOOTING The operation panel cannot be used. Does the message "C all for service. Code:xx-xx*." appear in the display? *Letters and num bers appear in xx-xx. Make sure that the DATA indicator is not blinking or lit and then switch off the [POWER] key ( ) and the main power switch. Wait at least 10 seconds and then switch the m[...]

4-17 TROUBLESHOOTING PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem Point to check Solution The paper misfeeds. Is a torn piece of paper remaining in the machine? Make sure all paper is removed. ☞ REMOVING MISFEEDS (page 4-2) Is too much paper loaded in the tray? Make sure that the stack of paper in the tray is not higher than the indicator[...]

4-18 TROUBLESHOOTING PROBLEMS RELATED TO QU ALITY / PRINT RESULTS Paper does not feed from the paper tray. Is the paper loaded correctly in the paper tray? Set the guides to the size of the paper. Ma ke sure the height of the paper does not exceed the indicator line. In the Paper Tray Settings of the system settings, are restrictions p laced on the[...]

4-19 TROUBLESHOOTING Toner does not adhere well or creases appear in the paper. Are you using paper that is not within the specifications? Use SHARP-recommended paper. Using paper that is for other models or special pap er that is not suppo rted may result in misfeeds, creases, or smudges. Please use SHARP-recommended paper and label sheets. For de[...]

4-20 TROUBLESHOOTING PROBLEMS RELATED TO PERIPHERAL DEVICES Problem Point to check Solution The connected USB device cannot be used. Is the USB device compatible with the machine? Ask your dealer if the device is compatible with the machine. Is the connected USB device recognized correctly? Use "USB-Device Check" in the system settings to[...]

4-21 TROUBLESHOOTING OTHER PROBLEMS Stapled output doe s not collect neatly. Is the paper curled? It may help to turn the pape r over in the paper tray. Problem Point to check Solution Preview images or thumbnail images do not appear. Are there a number of jobs waiting to be executed? Wait until several of the jobs have been executed. The display s[...]

SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MXB400P-US-Z1 Operation Guide MX-B400P MODEL:[...]