Brother DCP-330C manual

USER’S GU IDE DCP -330C DCP-5 40CN[...]

If yo u need to c all Custo mer S ervice Ple ase com plete the fol lowin g inform ation for futu re refere nce: Model Number: DCP-330C and DCP-540CN (Circle your mode l numbe r) Ser ial N umb er: 1 Date of P urchas e: Place of Pur chase: 1 The seria l nu mber is on t he back of t he unit . Retain this U ser' s Guide wi th your sales r eceip t [...]

i Brother numbers IMPORTANT For t echnical help, y ou must call th e country wh ere you bou ght t he machine. Cal ls m ust be made fr om w i thin that country. Re gist er yo ur pr oduct By r egis t ering your produ c t wit h B rother Inter nat ional Corporation , y ou will be rec o rded as the original own er of the product. Your re gistration with[...]

ii Service Ce nter Locator ( USA only) For the location of a Br other authorized serv i c e cen ter, c al l 1-80 0-284-4357. Service Center Locations (Canada only) For the location of a Br o ther authorized service center, call 1-877-BROTHE R. Brot her f ax ba ck syst em (U SA on ly) Brot her has insta lled a n easy-t o-use fax ba ck syste m, so yo[...]

iii Notice - Dis claimer of Warran ties (USA and Ca nada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLE CTIVE LY BROTHER 'S L ICENSO R) MAKE NO W A RR A NTIES, EX PRESS OR IMPLI ED, INCLUDING WITHOU T LI M I T ATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS F O R A PARTICULAR P URPOSE, REGARD[...]

iv Br other ® One Yea r L imited Warr anty an d R e placeme n t S ervice (USA on ly) Who i s cover ed:  This limit ed warran ty (“wa rranty ”) is given onl y t o the o riginal end-us e/ret ail pur c ha ser (ref erre d to in thi s war ranty as “Or iginal Purc haser”) of t he acc ompanying prod uct, cons umables and a c c essorie s (coll [...]

v Br othe r ® One Ye ar L imited Warra n t y an d Replacem ent Service (USA o n ly ) discr etion . B r othe r res erves t he ri ght to suppl y a ref urbis hed o r rem anufac tured r eplace m e nt Machi ne and/or ac companyi ng Consumabl e and Acces sory Item s and use ref urbi shed part s pr ovided suc h replac ement pr oduct s conf orm to the man[...]

vi BROTHER MULTIFU NCT ION CENT ER/FACSIMILE MACHINE LIMIT E D WARRANTY (C anada o nly) Pursuan t to t hi s limited warranty of 1 ye ar from t he date of purchas e for l abour and parts, Brother I nt erna ti o nal Corporation (Canada) Ltd. ( “B rother”), or i t s A uthorize d S e r vice C ent e r s, will repair t h is M FC/Facsimile machine fre[...]

vii Tabl e of Co nte nts Section I Genera l 1 General In f ormation Usi ng the docume ntat ion ... ..... .... ..... .. ... ..... .... ..... ..... .. ... .. ..... .... ..... ..... .. ... .... ..... ..... . 2 Symb ols and conven tions used in the d ocumentation .................................... 2 Access i n g the Soft ware Use r’ s Guide and Net[...]

viii Section II Copy 4 Mak ing copies How t o copy . ..... .... ... .. ..... ..... .... ..... .. ... .. ..... ..... .... ..... .. ... ..... .... ..... ..... .. .. ... ..... .... ..... 28 Makin g a si n g le copy ..... .... ..... .. ... .. ..... ..... .... ..... ..... ..... .... ..... .. ..... ..... ..... .... ... .. 28 Makin g mult i p le copies ..[...]

ix 6P i c t B r i d g e Befor e Using Pi c tBrid ge... .... ..... ..... .. ..... ..... .... ..... .. ... .. ..... ..... .... ..... ....... ..... ..... .... .. 47 PictB ridge re q ui rements ..... ..... .... ... .. ... .... ..... ..... ..... .. .. ..... ..... .... ..... ... .. .. ..... .... 47 Usi ng PictB ridge .. ....... ..... .... ..... .. ... ..[...]

x C Men u and Featur es On-screen program ming ................. ................................................................ ..... 81 Menu table . . ........................................................................... ........................ 81 Menu keys ... ..............................................................................[...]

Section I Genera l I General Information 2 Loading documents and pa per 10 General setup 23[...]

2 1 Using the documen tation 1 Thank y ou for bu y ing a Brother m achine! Reading the docu m entation will help you make the mos t of your ma c h ine. Sy mbols an d co nventi ons used in th e docu men ta tio n 1 The f ol lowing symbols an d conventions are used throughou t t he doc umentation. Acce ssing the Software Us er’s Guide and N etwork U[...]

General Informat i o n 3 1 c If the l anguage s cr e en appears, click your languag e. The CD-RO M main menu w ill appear. Note If this window does not appear, use W i ndows ® Explo r e r to run the setup.ex e program fro m th e roo t directory of the Brother CD-ROM . d Cli ck User’s Guide to vie w t he Software Us er’s G u ide and Network Use[...]

Chapter 1 4 Viewing Doc umentation (For Macint osh ® ) 1 a Turn on your Macintosh ® . Insert t he Br o ther CD-ROM into you r CD-ROM drive. The follo w i ng window will appe ar. b Double-click the Do cumentation icon. c Double-click your language folder. d Double-click the top page file t o view t he Software User’s Gu i d e and Network Use r?[...]

General Informat i o n 5 1 Acces sing Brother Support (For Window s ® ) 1 You can fi nd a ll the c ontacts y ou will need , such as Web s upport (Brother Solutions Center), Cu s tomer S ervi ce and Brother Authorized S ervice Centers on page i and on the Brother CD-ROM.  Click Br othe r Sup por t on the ma in menu. The following screen will app[...]

Chapter 1 6 Control panel over view 1 The D CP-330C and DCP-540CN have the sa m e c ontrol panel keys. Note Most of the illustrations in this User’s Gui de show the DCP-33 0C. 1 LCD (liquid crys t al di sp lay) Displ ays messages on the scre en to help you set up and use your m ac hine. Also, you can adjust t he angl e of the LCD dis play by li f[...]

General Informat i o n 7 1 5 Stop/Exit Stops a n opera tion or exit s from a menu. 6O n / O f f You can turn th e machine on or off. If y ou turn the mach ine of f, it will s till period i ca lly clean t he pr i nt he ad to mainta in print q ualit y. 7I n k Lets you cl ean t he pr int head, che ck t he pr int qualit y, and chec k t he ava ilabl e i[...]

Chapter 1 8 LC D disp lay scr een 1 The LCD displ ay s creen shows the m ode the machine is in, the current settings, and the available ink volume. 1 Ink i ndicator Lets you see t he availabl e ink volume. Ba sic Op eratio ns 1 The f ol l owing steps show how t o c hange a setting i n the m ac hine. I n this ex ample the Paper Type set t ing is c h[...]

General Informat i o n 9 1 Stat us LED in dica tions 1 The Status LED (light emitting di ode) is a light that s hows the s tatus of t he mac hi ne, a s show n in the table. Print ing Repor ts 1 The following reports a r e av ai lable:  Help List A help list about how to q uickly program your mac hi ne.  User Settings Lists y our sett ings. ?[...]

10 2 Loading docum ents 2 You can m ake c opies, and scan from the A DF (automati c document feeder) and from the scanner glass. Using t h e ADF (DCP-540CN only) 2 The A DF can h old up to 10 pages and feeds each sheet individu al ly. Use standard 2 0 lb (80 g/m 2 ) paper an d always fan the pag es before putti ng t hem in the ADF. Recommended envi[...]

Loading doc uments and paper 11 2 Us ing the scan ner glas s 2 You can use the scanner glass to c opy or scan page s of a book or o ne page at a time. Document Size s Supported 2 How t o l oad d ocume nts 2 Note To use the sc anner g lass, the A DF mus t be em pty. a Lift the doc um e nt cover. b Using the documen t guide li nes on the left, center[...]

Chapter 2 12 Acceptabl e paper an d other med ia 2 The print quality can be affected by the type of p aper you are using in the machi ne. To ge t the be s t print qua l ity for the settings you have chos en, always set the Pap er T ype to mat ch the t y pe of p aper you lo ad. You can use plain p aper, inkjet paper (coated paper), glo ssy paper, t [...]

Loading doc uments and paper 13 2 Improper Setup DO NOT use the following kinds of paper: • Damaged, c u r l ed, wri nk l ed, or irregularly shape d paper 1 0.08 in . (2 mm) or long er • Extremely shiny or highly t extured paper • Paper already printed on by a printer • Paper that cannot be arranged uniformly when stacked • Paper made wit[...]

Chapter 2 14 Ch oosi ng t he r ight me dia 2 Paper t ype and s ize fo r each ope ration 2 Paper Type Paper Size Usage Copy Photo Capture Print Cut Sheet Lett er 8 1/2 × 11 in. ( 216 × 279 mm) Yes Yes Yes A4 8.3 × 1 1.7 in. (210 × 297 mm) Yes Yes Yes Legal 8 1/2 × 14 in. ( 216 × 356 mm) Yes – Yes Execut ive 7 1/4 × 10 1/ 2 in . (184 × 267 [...]

Loading doc uments and paper 15 2 Paper weight , thic kness and c apacity 2 1 Up to 50 she ets f or Lega l size paper 20 lb (80 g/m 2 ). Up to 10 0 shee ts of 20 lb ( 80 g/m 2 ) pape r. 2 For Phot o 4 " × 6 " and Ph oto L 3.5" × 5 " paper us e the ph oto b yp ass tra y (for USA) o r t he ph oto pap er tr ay (for Canad a). (Se [...]

Chapter 2 16 Loading pape r and other med ia 2 Note To p r int on Photo (4" × 6") or Photo L (3.5" × 5") paper, you must use th e ph ot o bypass tray. (See Loading photo paper on pag e 20. ) a Pull the paper tray c o mpletely out of the machine. If the paper support flap is open, close it and lift t h e ou tput paper t ray cov[...]

Loading doc uments and paper 17 2 d Gently pu t t he paper into the pap er tray print side d own and top edge f irst . Check that the paper is flat in t h e t ray. Note W hen you u s e Legal s i ze paper, press and h old the un iversal guide release button as you slide ou t the front of the paper t ray. e Gently adjus t t he paper side gu i des wit[...]

Chapter 2 18 g Slowly push the paper tray completely into the machine. h While holding the paper tray in place, pull out t he paper support (1) until it clicks and unfold the paper support fl ap (2). Note Do not use the paper support flap for Legal paper. Loa ding enve lopes a nd p ost car ds 2 About enve lopes 2  Use envel opes t hat weigh from[...]

Loading doc uments and paper 19 2 How to load e nv e l ope s and post cards 2 a Before lo ading, press the corners and sides of the envelopes or post cards to make t hem as flat as possible. Note If the envelopes or post cards are ‘double- feedi ng,’ p ut one envelope or post card in the paper tray at a time. a Put the envel opes or post cards [...]

Chapter 2 20 Load ing ph oto pape r 2 Note In C anada the p hoto bypass tray is called the photo paper tray . Use t he photo bypass tray, which has been assem bl ed on the top of the output p aper tray cover, to print on photo 4" × 6" and pho t o L 3.5" × 5" size pape r. When you u s e the photo bypass tray, you do not ha ve t[...]

Loading doc uments and paper 21 2 Rem oving s mall pr intout s fr om th e mac hine 2  W hen the m achine ejects small paper onto the out put pap er tray you may not be able to reach it. Make sure printing has finish ed, and then pull the t ray completely out of the machine.[...]

Chapter 2 22 Print abl e Area 2 The printable area depend s on the settings in the application you are using. The figures below show the unprintable area s on cut sheet paper and envel opes. The machi ne c a n o nly print i n the shade d area s when the B orderless print feature is available and turned on. Note The Borderless feat ure is not a v ai[...]

23 3 3 Paper settin gs 3 Pa pe r Type 3 To get the best print qualit y , s et the machine for the type of paper you are using. a Pr ess Me nu . b Pr ess a or b t o choose General Setup . Pr ess OK . c Pr ess a or b t o choose Paper Type . Pr ess OK . d Pr ess a or b t o c hoos e Plain Paper , Inkjet Paper , Brother Photo , Other Photo or Transparen[...]

Chapter 3 24 LCD display 3 LCD Contr a st 3 You can a djust the LCD contrast for a s harper and m ore vivid d isplay. If you are hav i ng difficulty readi ng the LCD, try chan gi ng th e contrast settin g. a Pre ss Menu . b Pre ss a or b to choose General Setup . Pre ss OK . c Pre ss a or b to choose LCD Settings . Pre ss OK . d Pre ss a or b to ch[...]

General setup 25 3 Sett i n g the Dim Ti mer for t he back lig ht 3 You can s et ho w l ong the LCD backlight stays on after the last key pr e s s. a Pr ess Me nu . b Pr ess a or b t o choose General Setup . Pr ess OK . c Pr ess a or b t o choose LCD Settings . Pr ess OK . d Pr ess a or b t o choose Dim Ti mer . Pr ess OK . e Pr ess a or b t o choo[...]

Chapter 3 26[...]

Section I I Copy II Making copies 28[...]

28 4 How to c opy 4 Mak ing a sing le co py 4 a Load your docume nt . (S ee Loading document s on pag e 10.) b Pre ss Bl ac k Start or Co l o r S tar t . Mak ing mu ltiple copies 4 You can make up to 99 copie s . a Load your docume nt . b Pre ss + or - repeatedly unt i l the number of copies you want appears (up to 99). c Pre ss Bl ac k Start or Co[...]

Making cop ies 29 4 If you want to choos e more settings, press a or b . Note You can sav e some of the sett ings that you use m ost of t en by s etting them as defau l t. These settings will st ay until you cha nge t hem again. (S ee Setting you r cha nges a s new default on page 33.) Cha nging an d qual ity 4 You can choos e t he copy quality. T [...]

Chapter 4 30 Mak ing N in 1 copies or a pos ter ( page la yout ) 4 The N in 1 copy feature can he l p yo u save paper by letting you copy t wo or fou r pages onto one printed page. You can also m ake a poster. When you us e the poste r featu re your m achine divides your document into sec tions, then enl arg es the sections s o you can assem bl e t[...]

Making cop ies 31 4  Po ster ( 3 x 3) You can ma k e a post er size copy of a photo graph. So rtin g co pies u sin g th e ADF (DCP-540 CN only) 4 You can sort multiple copies. Page s will be stack ed in revers e order. a Load your docum ent . b Enter t he number of copies you want. c Pr ess a or b t o choose Stack/ Sort . Pr ess OK . d Pr ess a [...]

Chapter 4 32 Co lo r S at ura ti on 4 a Load your docume nt . b Enter the number of copies you want. c Pre ss a or b to choose Color Adjust . Pre ss OK . d Pre ss a or b to c h oose Red , Green or Blue . Pre ss OK . e Pre ss a to increase the color saturation, or press b to decr e ase the col or saturation. Pre ss OK . f Do one o f the following: ?[...]

Making cop ies 33 4 Se tting you r chan ges a s ne w defa ult 4 You c a n save the c opy settings fo r Quality , Paper Type , Brightness , Contrast and Color Adjust that you use most often by setting the m as the default settings. These settings wi ll s t ay until you change t hem again. a Pr ess a or b to choose yo ur new set ting. Pr ess OK . Rep[...]

Chapter 4 34[...]

Section II I Wal k-u p Phot o Prin ting II I Pho toCap ture Cent er ® 36 Pic tBrid ge 47[...]

36 5 PhotoCapture Ce nter ® Operatio ns 5 Pr intin g from a med ia ca rd wi thout a PC 5 Even if y our machine i s not con nected to you r comput er, y ou c a n pri nt photos d irectly f ro m digital cam era media. (S ee Pri nt Ima ges on page 38 .) Sc anning t o a m edia ca rd wi thout a PC 5 You can scan documents an d save t hem directly to a m[...]

PhotoCapt ur e Center ® 37 5 Med ia card f older s truc ture 5 To avoid errors, remember the following poi nt s:  The DP OF file on the m edia card mus t be in a valid form at . (See DPOF pr int in g on p age 40. )  The im age f i le ext ension must be .JPG (Othe r image f i le extensions like .JPEG, .TI F, .G I F an d so o n will not be rec[...]

Chapter 5 38 Ente ring Phot oCaptu re mode 5 Af te r you ins ert t he me di a ca rd , pr es s t h e ( Ph otoC apt ur e ) k ey t o illumi nate it in green and display t he Phot oCapture options on the LCD. The L CD shows: Press a or b t o scroll through the PhotoCapt ure k e y options.  View Photo(s) ( See page 38.)  Print Index ( See page 39.[...]

PhotoCapt ur e Center ® 39 5 Pr int I n dex (Th u mb nails) 5 The P hotoCapture Center ® assigns num bers for i mages (suc h as No.1, No.2, No.3, and so on) . The Ph ot o Capture Center ® does not recog ni ze a ny other num bers or file names that y our digital cam era or PC has u s e d to ident i fy th e pic t ures . Y ou can print a thumbnai l[...]

Chapter 5 40 Print Photo s 5 Before y ou can prin t a n individual image, you have to know the image num ber. a Make su re you have put t h e media ca rd in the proper slot. Pre ss ( P hotoC aptur e ). b Print the I ndex. (See Pr int Index (Thumbnai l s) on page 39 . ) c Pre ss a or b to choose Print Photos . Pre ss OK . d Pre ss + r e peatedly to [...]

PhotoCapt ur e Center ® 41 5 PhotoCapture Cen ter ® print s e tting s 5 You can change th e p r i nt setti ng s temporarily for t he ne xt p rinting. These se t t ings are t em porary, and the machine returns to i ts default settings 180 seconds after printing. Note You can sav e the print s ett ings y ou use most often by setting them as d efaul[...]

Chapter 5 42 Pr int Qua lity 5 a Pre ss a or b to choose Print Quality . Pre ss OK . b Pre ss a or b to choose Normal or Photo . Pre ss OK . c If you do not wa nt t o change a dditional settings, press Color Start to pri nt. Pape r option s 5 Paper Ty pe 5 a Pre ss a or b to choose Paper Type . Pre ss OK . b Pre ss a or b to cho ose the t ype of pa[...]

PhotoCapt ur e Center ® 43 5 Adju sting Brig htnes s , Cont rast and Col or 5 Brightness 5 a Pr ess a or b t o choose Bright ness . Pr ess OK . b Pr ess a to mak e a l i ghter copy or press b to m ake a darker copy. Pr ess OK . c If yo u do not want to cha nge addition al settings, press Color Start to p rint. Contrast 5 You can choos e t he c ont[...]

Chapter 5 44 Crop ping 5 If your p hoto is t o o long or wide to f i t the available space on yo ur chos en l ayou t , pa r t of the image will automatically be cropped. The f actory setting i s On . If you want to print the whole image, t urn this set t i ng to Off . a Pre ss a or b to choose Cropping . Pre ss OK . b Pre ss a or b to choose Off (o[...]

PhotoCapt ur e Center ® 45 5 Scan to Card 5 Enter i n g Scan mode 5 W hen you wa nt to scan to card, press ( Scan ). The LCD shows: Press a or b to choose Scan to Card . Press OK . If you are not connected to your computer o nly the Scan t o Card selection will appear on the LCD. (See Scanning for Windows ® or M acintosh ® in the Software User?[...]

Chapter 5 46 Understandi ng the Error Messages 5 O nce yo u are f amilia r with the t ype s of e rrors that c an occur whi l e y ou are usin g the PhotoCapt ure Center ® , you can eas i ly identify and troubleshoot a ny problem s .  Media Error This m essage wil l ap pear if y ou put in a media card that i s e i ther bad or not formatted, or w [...]

47 6 6 Your Brothe r m achine supports the PictB r i dge st andard, al lowing you to con nect to and print photos directly from any PictB r i dge compatible digital camera. Before Using PictBridge 6 Pi ct Bri dge re quir emen ts 6 To avoid errors, remember the following poi nt s:  The machi ne and the digi t al camera must be c onnected using a [...]

Chapter 6 48 Printing Ima ges 6 a Make sure that your camera is turned off. Connect your camera to the PictBridge port (1) on the m achine using the USB cable. 1 Pict Bridge port Note Remove any media cards from the machine bef ore connecting the digital camera. b Turn on th e camera. When t he machine h as recogni z e d the camera, the LCD shows C[...]

Pict Bridge 49 6 Understandin g the Error Mes sages 6 Once y ou are familiar with the types of errors that can occur whil e you are using t he PictB r i dge, you can easily identify and troubl es h oot any problems.  Out of Memory This me s sage will appear if you are working with images t h at are too large for the mac hi ne's memory.  [...]

Chapter 6 50[...]

Sectio n IV Software IV Software and Network fea tures 52[...]

52 7 The CD-R OM includes the Software User’s Guide and Network User’s Guid e (DCP-540CN only) for features available when c onnected to a computer (for ex am p le, printing and sc anning). The gui de has easy t o use l inks tha t , when clicke d, will take y ou directly to a partic ular section. You can find in f ormation on these features: ?[...]

Section V Appen dixes V Safety and Legal 54 Troubleshooting and Routin e Maintenance 63 Menu and Features 81 Specifications 89 Glossary 99[...]

54 A Choosing a location A Put you r machine on a flat, stable surface that is free of vibration and sho cks, such as a de s k. Put the mac hi ne near a stand ard AC p ower outlet. Choose a location where t he t emperature remains between 50 ° F and 95 ° F ( 10 ° and 35 ° C). CAUTION • Avoid plac i ng y our machine i n a high-traffic area. ?[...]

Safety and Legal 55 To use t he m achi n e sa fely A Ple ase keep t hese instructions f or later reference and read them before attempting any main t ena nce. WARNIN G There are high voltage electrodes inside the machi ne. Before you clean the inside of the machine, m ake sure you have unplugged t he power cord f rom the AC p ower outlet . Doing t [...]

56 DO NOT put your han ds on the edg e of t he machine under the docum ent cover or the scanner cove r. Doin g this ma y cau s e injur y. DO NOT put your hands on the e dge of t he paper t ray under the output paper t ray c ove r . Doi ng this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.[...]

Safety and Legal 57 DO NOT touch the area shade d i n the illu stration. Doi ng this may cause inj ury. When moving the machine you must l i ft it from the base, by placing a hand at eac h s i de of the unit as shown in the i ll ustration. Do not carry the mac hi ne by h oldi ng the scanner cover. If the mach i ne bec omes hot, releases smoke, or g[...]

58 WARNIN G • This product must be installed near an AC power outl et t hat is easily acc es si ble. I n c a se of an emergency, you must unplug the power cord from the A C power out l et to shut off t he power completely. • Always make sure the plug is fully inserted. • To reduce the risk of shock or f i re, use only a No. 26 AW G or larger [...]

Safety and Legal 59 12 Do not place a ny thing in front of t he machine t hat will block printing. D o not p lace anything in the path of printing. 13 W ait until pa ges have ex i ted t he m achine be f ore pick i ng t hem up. 14 Ne v e r push objects of any kind i nt o this p roduct t hrough cabinet slots, since t hey may t ouch dangerous voltage [...]

60 Fed eral Comm unicat ions Co m mis sion (F CC) Declar ation of Con formity (USA on ly) A declares, that the products Product Nam e: DCP-33 0C and DCP-540 CN comply with Part 15 of t he F CC Rules. Operation is sub j ec t to the following two conditions: (1) This device may no t c ause h armful i nterference, and (2) this device must accept any i[...]

Safety and Legal 61 IMPORTANT Changes or modi f ications not expressly approved by B rother Ind us tries, Ltd. coul d void the use r 's aut hority t o o perate the equipment. Indu stry Ca nada C omplia nce Stat emen t (Cana da onl y) A This Class B digital apparatus complies with Canadian ICES-003 . Cet appareil numé r i que de l a classe B e[...]

62 Tr adema rks A The B rother logo is a registered trademark of Brother Indus tries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Fun c t i on Link is a registere d trademark of Brother Internat i onal C orporation. © 2 006 Brother I nd ustri es, L t d. All rig ht s reserv e d. Windows and Mi c ros oft are registered t[...]

63 B Troubleshoo ting B IMPORTANT For t echnical help, y ou must call the country where you bought t he machine. Calls m ust be ma de from w i th i n t hat co un try. If y ou think there is a prob lem with y our machine, c heck the chart below an d follow the troubl es h ooting tips. Most prob lems can be easily r e solved by yourself. If you need [...]

64 Whi te h ori zont al l ines appea r i n tex t or gra phic s. Cl ean the prin t h ead. (See Cl eani ng th e pri nt he ad on pa ge 76 .) Try usi ng th e rec omm ende d ty pes of pa per . (S ee Acc epta bl e pa per and ot he r me dia on page 12 .) If yo u want to p rint on P hoto 4" × 6" or Pho to L 3. 5" × 5" pa per , make su[...]

Troub leshooti ng and Routine Maintenanc e 65 Copying Diff ic ul ties Difficulty Sug gesti ons Ver tic al st reaks ap pear i n copi es. I f you s ee v ert ical str eaks on copi es, cl ean the s canne r. (Se e Cl eani ng th e sc anne r on page 75.) Po or copy r es ults wh en usin g the ADF. (DCP -5 4 0CN only) Tr y usin g the s canne r g lass . (See[...]

66 Ne twork Diff i cu lties Difficulty Su gge st i on s Ca nnot pr int ove r th e Net wor k . Make sure th at yo ur mac hine is powe r e d on an d is on line an d in Read y mode . Pr int a N etwork C onfi gur ation l ist ( se e Pri nting Re ports on pa ge 9) a nd che ck t he cur rent Netw ork se tti ngs pri nted in thi s list . Rec onne ct the LA N[...]

Troub leshooti ng and Routine Maintenanc e 67 Error message s B As with any soph i sticated office product, errors ma y occur. If t hi s h appens, your machine identifies the error and show s an error message. The m o st common error messages are sho wn below. You can correct most errors by yourself. If you need more help, t he Brother Solutions C [...]

68 No Pa per F ed The machine i s o ut of paper or paper is not prop erly loaded in the pa per tray . Do one of the foll owing:  Refill t he paper in the paper tray, and then pre ss Black St art or Col or Start .  Remove the paper and l o ad i t agai n and t hen pr ess Black Star t or Color Sta rt . The paper is jamm ed in the machine. See Pr[...]

Troub leshooti ng and Routine Maintenanc e 69 Docume nt ja m (DCP-540 CN only) B Docu m en ts can jam if they are not inserted or fed properly, or if they are too long. F oll ow t h e steps b elow to c l ear a document j am. Document i s ja mmed in t he t op of the ADF unit B a Take out any paper f rom the ADF that is not j am m ed. b Op e n th e A[...]

70 Print er jam or pape r j a m B Take out the jammed paper depe nding on where it i s jammed in the m achine. a Pull the paper tray (1) out of t he machine. b Pull out the jammed paper (1). c Reset the machine by lifting the scanner cover from the front of the m achine and then closi ng it.  If you cannot remo v e the j amme d paper from the fr[...]

Troub leshooti ng and Routine Maintenanc e 71 f Lift the s canner cover (1) from the front side of the m achine unt il it locks securely i nt o the open position. Make sure that there is no j amm ed paper left in the corn ers of the machine . Note If the paper is jammed unde r the print head, u nplug the machine from the power sou r ce, and t hen m[...]

72 Routine ma intenance B Rep laci ng the i n k cart ridg es B Your machine is equipped with an ink dot counter. The ink do t counter au tomatically monitors t he level of ink in eac h of t he 4 cartridges. Wh en t he m achine detects an ink cartridge is running out of ink, the machine will tell you with a m essage on the LCD . The LCD will tell yo[...]

Troub leshooti ng and Routine Maintenanc e 73 e Each color has i ts own correct position. Insert the ink cartridge i n t h e direction of the arrow on t h e label. f Lift the lock release le v e r and push it until it c l icks, and then close the ink cart ridge cover. g If you repl aced an in k cartri d ge, the L CD may as k you to ve r i f y that [...]

74 Brother s t rongl y rec ommends that you do not refill the ink c art ridges provided with your machine. We also strongly recommend t hat y ou cont inue to use only Genuine Brother Bran d rep lacement ink cartridges. Use or at t empted use of potentially incompat i ble ink and/ or cartridges in the B rother machine may cause damag e to the mac hi[...]

Troub leshooti ng and Routine Maintenanc e 75 Cl eanin g the s cann er B a Lift the d ocument cover (1). Clean the scanner glass (2) and white plastic (3) with isopropyl alcohol on a soft li nt-free cloth. b In the ADF unit, clean the wh i te bar (1) and the glass strip (2) under it with isopropyl alcohol on a lint-free c l oth. Cl eanin g the m ac[...]

76 Cl eani ng the pape r pick- up rolle r B a Pull the paper tray c o mpletely out of the machine. b Unplug the m achine from t he A C power outlet and rem ove t he J am Cl ear Cover (1). c Clean the P aper Pick-up Roll er (1) with isopropyl alcohol on a cotton swab. d Put the J am Clear C over back on. Make sure t he cover i s set p roperly. e Re-[...]

Troub leshooti ng and Routine Maintenanc e 77 Ch ecki ng the prin t qu ality B If faded or streaked colors and text appear on your output , s ome of t he noz zles may be clogged. You c an check t his by printing the Print Q uality Check S h eet and l ooking at the nozzl e check pat t ern. a Pr ess Ink . b Pr ess a or b t o choose Test P rint . Pr e[...]

78 Ch ecking the p rint a lignm ent B You ma y need t o adjust t he print al ignment after tran s po rting the m achi ne if y our printed text becomes b lurred or image s become faded. a Pre ss Ink . b Pre ss a or b to choose Test Print . Pre ss OK . c Pre ss a or b to choose Alignment . Pre ss OK . d Pre ss Bl ac k Start or Co l o r S tar t . The [...]

Troub leshooti ng and Routine Maintenanc e 79 Machine Information B Ch ecki ng the seria l numb er B You can see t he machine ’s s eri al number on the LCD. a Pr ess Me nu . b Pr ess a or b to sel ect Machine Info. . Pr ess OK . c Pr ess a or b to sel ect Serial No. . Pr ess OK . d Pr ess Sto p/Exi t . Packing a nd shippi ng the mach ine B W hen [...]

80 CAUTION If you are not ab le to find t he yellow protective part, DO NOT remove the ink cartridges before shipping. It is es sential that the machine be shipped wi th eithe r the yellow protective part or the i nk cartridges in pos it ion. Ship ping without them w ill cause da mage to y our m achine and may vo id yo ur wa rr ant y. d Unplug the [...]

81 C On -scree n programming C Your m achine i s d esigned to be easy to use with LCD on-screen program m i ng u sing the menu keys. Us er-friendly p rogramming helps you take full adv antage of all the m enu selec t io ns y our m achine has to offer. Since your programming i s don e on the LCD, we hav e created s tep-by-step on - s creen instructi[...]

82 Menu ta ble C The m enu table will help you understand t he menu selections an d options t hat are f ound in the machine's program s. The factory settings are s hown in Bold with an asterisk. Menu ( ) C Leve l 1 Le vel 2 Leve l 3 O ptions De scripti ons Page General Setup Paper Type — Plain Paper * Inkjet Paper Brother Photo Other Photo T[...]

Menu a nd Feature s 83 LAN (DCP-540CN onl y) TCP/IP BOOT Method Auto * Static RARP BOOTP DHCP Cho oses t he BOO T me thod that best sui ts yo ur ne eds. Se e Net work Use r' s Guide on the CD- ROM IP Address [0 00 -25 5]. [0 00 -25 5]. [0 00 -25 5]. [0 00 -25 5] E n ter th e IP address. Subnet Mask [000 -25 5]. [0 00 -25 5]. [0 00 -25 5]. [0 0[...]

84 PhotoCapture ( ) C Print Settin gs Print Reports Help List — — Pri nts t he se l ists and reports . 9 User Settings —— Network Config (DCP-540CN only ) —— Machine Info. Serial No. — — Let s you ch eck th e seria l numb er of you r mac hine. 79 Initial Setup Date/Time — — Pu ts the da te and tim e in your machine . See Quic k [...]

Menu a nd Feature s 85 Paper Size Letter A4 4"x 6" * 5"x 7" (W hen A 4 or Lett er is s elected ) 4"x 3" 5"x 3.5" 6"x 4" 7"x 5" 8"x 6" Max. Size * — Cho os e the p aper a nd pri nt size . 42 Brightness — — Ad jus ts the br ight ness . 43 Contrast — — Adj usts t he co ntr[...]

86 Co py ( De fa ult di s pla y) C Lev el 1 L evel 2 Level 3 O p t ions D e scr ipt ions Pa ge Quality —— Fast Normal * Best Choo se th e Cop y re solu tio n f or your t ype of do cum ent. 29 En large/Re duce —— 50% 69% A4 i A5 78% 83% 93% A4 i LTR 97% LTR i A4 100% * 104% EXE i LTR 142% A5 i A4 186% 4"x6" i LTR 198% 4"x6&quo[...]

Menu a nd Feature s 87 Color Adjust Red — Ad justs t he amou nt of R e d in co pies . 32 Green — Ad just s the a mount of Gr een in co pies. Blue — Adj usts the am oun t of Blue in co pies . Stack/Sort (DCP-540CN onl y) —— Stack * Sort Yo u can ch oose t o sta ck o r s ort mul tip le c opie s. 31 Page Layout —— Off(1 in 1) * 2 in 1 (P[...]

88 Scan ( ) C Leve l 1 Option 1 Optio n 2 O ption 3 De script ions Page S can to E-ma il — — — Y ou c an s can a blac k & white or a c olor doc umen t into y our E -mail app licat ion. Se e So ft war e User 's Gui de on t he C D- ROM Scan to Image — — — You c an scan a colo r pic ture int o your gr aphi cs appl icat ion. Scan t[...]

89 D Ge nera l D Sp eci fi c at ion s D Memor y Capacity 32 MB AD F (a utom at ic do cumen t feeder) Up to 10 pages Temperature: 68 ° F - 8 6 ° F (20 ° C - 30 ° C) Humidity: 50% - 70% Paper: [20 lb (80 g/m 2 )] A4 or Letter size Pap er Tray 100 Sheets [20 l b (80 g/m 2 )] Prin ter Ty p e In k Jet Print Method Bl ack: Color: Piezo with 94 × 1 n[...]

90 1 Thi s depe nds on p rin tin g condit ions . Dimensio n s (DCP-330C) (DCP-540CN) Weight 1 5. 9 lb (7.2 kg) (DCP -330C) 17.6 lb (8.0 kg) (DCP-540CN) Noise Operating: 50 dB or less 1 Temperatu re Operating: Best Print Quali ty: 50 ° F to 95 ° F (10 t o 35 ° C) 68 ° F to 91 ° F (20 t o 33 ° C) Humidity Operating: Best Print Quali ty: 20 to 8[...]

Specif i c ations 91 Print media D 1 Use o nly tra nspa rencie s rec o mm ende d for in kjet pri ntin g. 2 For glo ssy pa per o r tran spar e ncie s, we re commend r e mov ing p rin ted pa ges f rom t he outp ut pa pe r tray i mmedi ately af ter t hey exit the m ach ine t o a void s mud ging . 3 Se e Paper type an d size fo r each op era tion on pa[...]

92 Copy D 1 Base d on Br other s tand ard pat tern . ( Fast mo de/St ack Cop y) Cop y speeds va ry wi th the co mple xity of t he do cumen t. Color/Monochrome Yes/ Ye s Document Size ADF W idth: 5. 8 in. to 8 .5 in. (14 8 mm to 215. 9 mm) ADF Height: 5.8 i n. t o 14 in . (148 mm to 355.6 mm) Scanner G lass Width: Max. 8.5 in . (215.9 mm ) Scanner G[...]

Specif i c ations 93 PhotoCapture Cen ter ® D 1 xD-P ictu re C ard ™ C onve nti onal Ca rd fr om 16MB to 512MB xD-Pi c t ure Card™ Ty p e M f rom 256MB to 1GB xD- Picture Card™ Type H from 256M B to 1G B 2 P rogr essiv e JP EG forma t is not s upp ort ed. 3 Se e Paper type an d size fo r each op era tion on pa ge 14. Available M edia Com pac[...]

94 PictBridge D Scanner D 1 Wind ows ® XP i n thi s Use r’s Guide incl udes Wi ndows ® XP Ho me Edition, W i ndow s ® X P Prof essi onal , an d Win dows ® XP Pr ofes sion al x64 Editi on. 2 Maxi mum 1200 × 1 200 dp i scan ning wh en u sin g the WIA Dr iver for W in dows ® XP (r eso lu tio n up to 19 200 × 1920 0 dpi can be selec ted b y us[...]

Specif i c ations 95 Printer D 1 Ou tput imag e qu alit y var ies b ased on m any facto rs includ ing, bu t not limi ted t o inp ut image res oluti on a nd qu ality and pr int m edi a. 2 B ased on B rothe r s tanda rd pa tte rn. Lett er si ze in dr aft mod e. 3 When y ou set the B order less feat ure to On. 4 Se e Paper type an d size fo r each op [...]

96 Computer requ irements D Minimum System Requirements and Suppo r t ed PC Sof tware Functions Computer Platfor m & Ope rating System Versi on Supp or te d PC Softw are Func ti on s In te rfa ce Minimum Proces sor Speed Mi nimum RAM Recommen ded RA M Avail able Hard Disk Space for Drivers fo r Appli cati ons Wind ows ® Ope rating Sy st ems 1 [...]

Specif i c ations 97 Consumable items D Ink The machine uses in di vidual Black, Yellow, Cyan and Magenta ink cartridges t hat are separate f rom the prin t hea d assembly. Service Life of I nk Cartridge The f i rs t time you i nst all the i nk cartri d ges the m achine will use ex t ra ink to fill t he ink del ivery tubes. This is a one-time proce[...]

98 Network (LAN) (D CP-540CN on ly) D LAN You can conne c t y o ur m achine to a ne twork for Network Printing and Network S c a nning (Windows ® onl y). Also inc l uded is Brother BRAdmin Prof essi onal Network M anagement sof t ware for Windows ® and B RA dmin Light for M ac OS ® X 10.2.4 or greater. Supp ort for Windows ® 98/ 98SE/Me/2000/XP[...]

99 E This is a comprehensive l ist of feat ures and terms t hat appear in Brot her manuals. Av ai la bility of these fe at ures depends on the model you purchased . Glossar y E ADF (a utomatic documen t feeder) The doc ument can be placed in the A DF and s canned o ne page at a time aut oma tic al ly . Br ightne ss Changin g t he Br ightnes s m ake[...]

In dex 100 F A Acces s ori es and suppl ies ...... .... ..... ..... .. ... . ii ADF (autom at ic document feede r ) .... ..... .. 10 Apple ® Ma cinto sh ® See Softwa r e User's Guide on the CD-ROM. ..... ..... ..... .... ... .. .. ..... ..... ..... ... B Brot her accessories and suppl i es . ..... ..... .... ..... .... i i Brother numbers ..[...]

101 L LCD (li qui d crystal display) .... ..... ..... ..... ... 8 1 Brightness . ..... ..... .. ..... ..... .... ..... .. ... .. ..... . 24 Contrast ....... .... ..... ..... .. ... .... ..... ..... ..... .. . 24 Di m Timer .... .. .. ..... ..... ..... .... ... .. ..... ..... ... 25 Help List .. ..... .... ... .. ... .... ..... ..... .... ... .. ...[...]

102 R Reducing co pi es . .... ..... ... .... ..... ..... .... ... .. .. 29 Reports Help List . ..... ..... .. .. ... ..... .... ..... ..... .. .. ..... .... 9 how to pri nt ... ..... ..... .. ... .. ..... .... ..... ..... .. ... . 9 Us e r Setti n g s ..... .. ... ..... .... ..... ..... .. .. ..... ....9 Resolution co py .. ..... ..... .. ..... ..[...]

EQUIPMENT AT T ACHMENT LIMITAT I ONS (Can ada on ly) NOTICE This product meet s t he appl icable Industry Canada techn ical s p ecif ications .[...]

Bro the r Inte rnat io nal Cor por ati on 100 S omerse t Corp orate Bo ulevar d P.O. Box 6911 Br idgewa ter, NJ 0880 7-0911 USA Brot her Inte rnatio nal Corp oratio n (Cana da) Lt d. 1 r u e Hôtel de V ille , Dol lard- des-O rmeaux , QC, Cana da H 9B 3H 6 Vi sit us on the W orld Wi de We b http: //www. brother .co m These m achines ar e made for u[...]