Lexmark C77x manual

www.lexmark.com 4600 MFP Option Scanner User’ s Guide fo r the C782n, C772n series printers February 2007 Lexmark and Le xmark with diamond design are tr ademar ks of Lexmark International, Inc., registered in the Unit ed States and/or other countries. © 2006 Lexmark International, Inc. All rights reser ved. 740 West Ne w Circle Road Lexington, [...]

2 Edition: F ebruar y 2007 The follo wing paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNA TIONAL, INC., PR O VIDES THIS PUBLICA TION “AS IS” WITHOUT W ARRANTY OF ANY KIND , EITHER EXPRESS OR IMPLIED , INCLUDING, BUT NOT LIMITED T O , THE IMPLIED W ARR ANTIES OF MERCHANT ABILITY OR F[...]

3 CA UTION: Follo w these guidelines whenev er moving the equipment to a void injuring yourself or damaging the MFP . • Alwa ys turn off the MFP using the pr inter power s witch. • Lock the scanner mechanism. • Disconnect all cords and cables from the MFP before attempting to mo ve the MFP . • Remov e the scanner from the top of the printer[...]

4 Contents Chapter 1: Learning about the MFP ......................................................................... ......... 8 Basic functions of the scanner ........................ ... ...... .............. .............. .............. .............. .............. ........... ....... 8 Automatic document feeder an d flat bed ...............[...]

5 Contents Creating an e-mail profile ................ .............. ................ .............. .............. .............. ............ .............. ............. 33 Canceling an e-mail ............... ................. .............. .............. .............. .............. .............. ..... ......... .............. ..... 33 Unde[...]

6 Contents Linking trays ................... .............. .............. .............. .............. .............. .............. .......... .... .............. .............. .. 62 Chapter 8: Understanding paper and specialty media guidelines ............................... 63 Supported print media ... .............. ................. .......[...]

7 Contents Solving copy quality problems ................ .............. .............. ................. .............. .............. ........ .............. ...... 100 Solving scan quality problems ............. .............. ........... .............. .............. .............. .............. ... ............ ........ 100 Solving fax proble[...]

Learning about the MFP 8 1 Learning about the MFP Basic functions of the scanner The Lexmark™ 4600 MFP option provides copy , f ax, and scan-to- networ k capability for large w orkgroups. Y ou can: • Make quic k copies, or change the settings on the co ntrol panel to p erf or m specific copying jobs. • Send an outgoing fax using the MFP contr[...]

Understandi ng the MFP control pa nel 9 Learning about the MFP The MFP control panel consists of: Callout Contr ol panel i tem Function 1 LCD A liquid cr ystal display (LCD) which shows home screen buttons, menus, menu items , and values. Allo ws f or making selections within Copy , F ax, and so on . 2 Indicator ligh t Gives inf ormation abou t the[...]

Understandi ng the MFP control pa nel 10 Learning about the MFP 5 Dial Pause Press to cause a two- or three-second dial pause in a fax number . The button only functions within the F ax menu or with f ax functions. Press from the home screen to redial a fax n umber . When outside of the F ax menu, f ax function, or home screen, pressing Dial P ause[...]

Understandi ng the MFP control pa nel 11 Learning about the MFP Home screen and Home screen b uttons After the MFP is tur ned on and a shor t warm-up per iod occurs, the LCD shows the f ollowing basic screen which is referred to as the Home screen. Use the Home screen buttons to initiate an action such as copy , fax, or scan, to open the menu scree[...]

Understandi ng the MFP control pa nel 12 Learning about the MFP Other buttons may appear on the Home screen. They are: 7 FTP T ouch to access the File T ransf er Protocol (FTP) menus. A document can be scanned directly to an FTP site. Note: This function must be set up by y our System Suppor t person to appear on th e display . 8 F ax T ouch to acc[...]

Understandi ng the MFP control pa nel 13 Learning about the MFP Unlock De vice This button appears on the screen when the MFP is lock ed. The control panel buttons and shor tcuts cannot be used while it appears, and no default cop y star ts ma y occur . T o unlock the MFP: 1 To u c h Unloc k Device to open a PIN entr y screen. 2 Enter the correct P[...]

Using the LCD touch-screen button s 14 Learning about the MFP Using the LCD touch-screen b uttons The follo wing section provides inf ormatio n on navigating through se v eral screens. Only a f ew are chosen to demonstrate the use of the buttons. Note: Depending on your options and administrative setup , your screens and b uttons ma y vary from tho[...]

Using the LCD touch-screen button s 15 Learning about the MFP Right scroll increase button T ouch the right scroll increase button to scroll to another v alue in increasin g order . Left arrow b utton T ouch the le ft arrow b utton to scroll left to: • Reach a decreased value shown b y an illustration. • See a full text field on the left. Right[...]

Using the LCD touch-screen button s 16 Learning about the MFP Sample screen two Info rmation on touch-screen b uttons Button Button name Function or descript ion Down arro w T ouch the do wn arro w t o m ove d ow n to t h e nex t it e m in a l is t , such as a list of menu items or values . The down arr ow does not appear on a screen with a shor t [...]

Using the LCD touch-screen button s 17 Learning about the MFP Other touch-screen b uttons Selected radio button This is a selected radio button. T ouch a radio button to select it. The radio button changes color to s how it is selected. In Sample screen two , the only paper size selected i s Letter . Cancel Job See Cancel Jobs on page 13 . Continue[...]

Using the LCD touch-screen button s 18 Learning about the MFP Done Allows specifying that a job is finished. For e xample, when scanning an or iginal document, one could indicate that the last page is scanned, and then printing the job would begin. Back T ouch the Back button to return to the previous screen, and no settings are sav ed on the scree[...]

Using the LCD touch-screen button s 19 Learning about the MFP Features Feature Feat ure name Description Menus Æ Settings Æ Cop y Settings Æ Number of Copies Menu trail line A line is located at the top of each menu screen. This f eature acts as a trail. It gives the ex act location within the menus. T ouch any of the underlined words to return [...]

Menus 20 Learning about the MFP Menus A number of menus are av a ilable to make it easy f or you to change MFP settings or pr int repor ts. T o access the menus and settings, press the menu b utton in the lower right cor ner of the home screen. When a value or setting is selected and sav e d, it is stored in MFP memor y . Once stored, these setting[...]

Cop ying 21 2 Cop ying The follo wing copy topics are a v ailable in this and other chapters. Quic k copy 1 Place the original documen t f aceup in the automatic docume nt f eeder (ADF) or facedown on the flatbed. Adjust the paper guides when usin g the ADF . 2 Press Go on the numeric pad. Note: If an LDSS profile has be en installed, you ma y rece[...]

Using the flat bed 22 Copying Using the flatbed If you are using the flatbed (scanner glass) to make copies: 1 Open the document cover . 2 Place the document facedo wn on the scanner flatbed. 3 Close the document cov er . 4 T ouch Copy on the home screen, or press Go on the nume ric pad. Fo r Copy , contin ue with step 5 . Fo r Go , proceed with st[...]

Understanding t he cop y screens and options 23 Copying Darkness: Adjusts how light or dar k your copies will turn out in relation to the ori ginal document. Printed Image: Copies halftone photographs or graphics such as docu ments printed on a laser printer or pages from a magazine or newspaper that are composed primar ily of images. For origi nal[...]

Cop ying from one siz e to another 24 Copying Copying fr om one siz e to another 1 Place your original document in the automatic document feeder f aceup , shor t-edge first. 2 Adjust the paper guides. 3 T ouch Copy on the home screen. 4 T ouch Copy fr om :, and then id entify the size of your original do cument. F or e xample, Legal. 5 T ouch Copy [...]

Making copies using media from a sele cted tra y 25 Copying 5 T ouch Content . 6 T ouch Photograph . 7 T ouch Copy It . 8 T ouch Scan Next or Done . Making copies using media fr om a selected tra y During th e cop y process, you can select the input tra y that c ontains the media type of choice. F or example, if a special media type is located in t[...]

Setting the duple x option 26 Copying Setting the duple x option 1 Place your original document in the automatic document feeder f aceup , shor t-edge first. 2 Adjust the paper guides. 3 T ouch Copy on the home screen. 4 T ouch th e button that looks the w a y you w ant your copies duple x ed. The first number represents sides of the or iginal docu[...]

Setting collatio n options 27 Copying Setting collation options If you w ant your copies collat ed, y ou don’t need to do anything; this is the def ault setting. F or e xample, two copies of three pages will pr int page 1, page 2, page 3, page 1, page 2, page 3. If you don’t w ant your copies collated, you can change the setting. F or e xample,[...]

Placing the date and t ime at the top of each page 28 Copying Placing the date and time at the top of each pa ge 1 Place your original document in the automatic document feeder f aceup , shor t-edge first. 2 Adjust the paper guides. 3 T ouch Copy on the home screen. 4 T ouch Options . 5 T ouch Date/Time Stamp . 6 T ouch On . 7 T ouch Done . 8 T ouc[...]

Canceling a cop y job 29 Copying 7 T ouch Done . 8 T ouch Copy It . When the end of a set is reached, the “Scan the next page” screen appears. T ouch Scan the next page, or touch Done . F or more in f ormation on the Cu stom job o r the job b uild setting, see th e Menus and Messages Guide on the Software and Documentat ion CD. Canceling a copy[...]

E-mail 30 3 E-mail The MFP can be used to e-mail scanned documents to one or more recipients. There are four w a ys to send an e-mail from the MFP . Y ou can typ e the e-mail address, use a shor tcut number , use the address book, or a profile. P ermanent e-mail de stinations can be created in the Man age Destinations link located under th e Config[...]

Using the address book 31 E-mail 3 Press #, and then enter the recipient's shor tcut number . Y ou can enter addition al recipients by pressing ne xt and then enter ing the recipient's sh or tcut number or address. 4 T ouch E-mail It . Using the address book 1 Place the origina l document in the automati c docum ent feeder f aceup or on t[...]

Changing th e output f ile type 32 E-mail Changing the output file type 1 Place the origina l document in the automati c docum ent feeder f aceup or on the flatbed facedo wn. Adjust the paper guides when usin g the ADF . 2 T ouch E-mail on the home scree n. 3 Enter an e-mail address. 4 T ouch Options . 5 T ouch the button that represents the file t[...]

Creating an e-mail profile 33 E-mail 7 Go to the MFP , and place your original document in the automatic document fee der faceup , shor t-edge first. 8 Press #, and then enter the recipient's shor tcut number . 9 T ouch E-mail It . From the MFP 1 Load the origi nal document in the ADF faceup , shor t-edge first, and adjust the paper guides. 2 [...]

Understanding e-mail options 34 E-mail Orientation: T ells the MFP whether the or iginal document is por tr ait or landscape and then changes the Sides and Binding settings to match the orig inal document orientation. Binding: T ells the MFP whether the or iginal document is bound on the long-edg e or shor t-edge side. E-mail Subject: Lets you ente[...]

E-mail server setup 35 E-mail E-mail server setup F or e-mail to operate, it m ust be tur ned on in the MFP configur ation and have a v alid IP address or gatew a y address. T o set up the e-mail function: 1 Open your W eb browser . In the address li ne, enter the IP address of the MFP you want to configure using the fo r m a t : http://ip_addre ss[...]

Fa x i n g 36 4 Fa x i n g The fax function lets y ou scan items and fax them to one or mo re recipients directly from the MFP . When yo u touch F a x, it opens the fax destination screen. Y ou enter the fax number and touch Fax It to send your f ax. Y ou can also chan ge the fax settings to fit your personal need s. During initial MFP setu p , you[...]

Using f ax destination sh or tcuts 37 Faxing Using fax destination shor tcuts F ax destination shor tcuts are just like the speed dial numb ers on a telephone or fax machine . Y ou can assign shor tcut numbers when creating per manent f ax destinations. P er mane nt f a x destinations or spee d dial numbers are created in the Manage Destinations li[...]

Creating shor tcuts 38 Faxing Creating shor tcuts Instead of enterin g the entire phone number of a f ax recipien t on the control pa nel each time you w ant to send a f ax, you can create a per manent f ax destination and assign a shor tcut number . A single sh or tcut number or a multiple number shortcut can be created. There are two methods f or[...]

Understand ing fax options 39 Faxing Understanding fax options Original: Opens a screen whe re you can choose the siz e of the documen ts you ar e going to f ax. • T ouchin g any of the paper size b uttons on the f ollow-on scr een will make that your selection and retu rn you to the F ax Options Screen. • When Ori ginal Size is set to Mix ed S[...]

Changing the f ax resolution 40 Faxing Changing the fax resolution 1 Place your original document in the automatic document feeder f aceup , shor t-edge first. 2 Adjust the paper guides. 3 T ouch Fax on the home screen. 4 Enter the f ax number . 5 T ouch Options . 6 T ouch the button that represents the re solution you want. 7 T ouch Fax I t . Adju[...]

Cancel an outgoing f ax 41 Faxing Cancel an outgoing fax There are two wa ys to cancel an outgoing f ax: While the origin al docu ments are still scanning 1 When using the a utomatic document feeder , touch Cancel while Scanning… is display ed on the touch screen. 2 When using the scanner bed, touch Cancel while Scan the Next P age / Finish the J[...]

FTP 42 5 FTP The MFP scanner lets you scan documents directly to a File T ransfer Protocol (FTP) server . Note: Only one FTP addre ss may be sent to at a time. Once an FTP destination has been configured by your system administrator , the name of the destination becomes available as a shor tcut number or listed as a pr ofile under the Held Jobs ico[...]

Creating shor tcuts 43 FTP Creating shor tcuts Instead of enter ing the entire FTP site address on the contro l panel each ti me you want to send a document to an FTP , you can create a per manent FTP destination and a ssign a shor tcut number . There a re two methods for creating shor tcut numbers: from a computer or from the MFP touch screen. Fr [...]

FTP options 44 FTP Binding: T ells the MFP whether the or iginal document is bound on the long-edg e or shor t-edge side. Base File Name: Lets you enter a file name. The default v alue is the word image . A timestamp is added to the file name to prev ent overwriting files of the same name at the FTP site. Note: There is a 53-character l imit f or t[...]

FTP tips 45 FTP FTP tips The follo wing tips ma y improv e the MFP FTP quality . Question Tip When should I use T ext mode? • T e xt mode should be used when text preservation is the main goal of sending a document to an FTP site, and preser ving im ages copied from the or iginal do cument is not a concern. • T ext is best used f or receipts, c[...]

Scanning to a PC or USB flash mem or y de vice 46 6 Scanning to a PC or USB flash memory device The MFP scanner lets you scan documents directly to your PC or a USB flash memory device. Y our computer does not hav e to be directly connected to t he MFP for y ou to receive Scan to PC images . Y ou can scan the document back to y our computer ov er t[...]

Understanding scan to PC options 47 Scanning to a PC or USB flash memory device Understanding scan to PC options T o chan ge the options for the scan to PC Profile, y ou must click the Quic k Setup bo x, and select Custom . Quick Setup lets you select preset f ormats or customize your scan job settings. Y ou can select: Format T ype: Sets the outpu[...]

Scanning to a USB flash memory de vice 48 Scanning to a PC or USB flash memory device Scanning to a USB flash memory device 1 Place the original documen t in the automati c document feeder (ADF) fa ceup or on the flatbed facedown. Adjust the paper guides when usin g the ADF . 2 Inser t the USB flash memo r y de vice into the USB direct interface on[...]

Printing 49 7 Printing This chapter cov ers information about se nding a job to pri nt, prin ting confidential jobs, cancelin g a print job, printing a men u settings page, a f ont list, and a director y list. This chapter also provides information on pri nting f olio and statement size media. For tips on paper jam pre v ention and print medi a sto[...]

Canceling a print job 50 Printing T o p rint from a USB flash memor y device: 1 Make sure the MFP is on and Ready or Bus y appears. 2 Inser t a USB flash memor y device into the USB Direct interface . Note: If you inser t the memor y device when the MFP requires attention such as when a paper jam has occurred, the MFP ignore s the memor y devic e. [...]

Canceling a print job 51 Printing Canceling a job fr om the MFP control panel If the job is formatting, scannin g, or already pr inting, tou ch Cancel Job on the displa y . Canceling a job fr om a computer running Windows Canceling a job from the taskbar When you send a job to print, a small pr inter icon appears in the righ t corner of the taskbar[...]

Printin g the menu settings page 52 Printing Printing the menu settings pa ge Y ou can print a menu settings page to revie w the def ault MFP se ttings and to verify the MFP options are installed correctly . 1 Make sure the MFP is on and the Ready message appears. 2 T ouch th e menu button on the control panel. 3 T ouch Reports . 4 T ouch Menu Sett[...]

Printing confidential and held jobs 53 Printing Printing confidential and held jobs The ter m held job re f ers to any type of print job that can be initiated by the user at the MFP . This includes a confidential job, a verify print job, a reserve print job , a repeat pr int job , a bookmark, a profile, or a file on a USB flash memor y device. Whe [...]

Printing confidential and held jobs 54 Printing At the MFP 1 T ouch Held jobs on the home screen. 2 T ouch your user name. Note: A maximum of 500 results can be displa yed f or hel d jobs. If y our name does not appear , touch the down arrow until y our name appears, or touch Searc h Held Jobs if there are a large number of held jobs in the MFP . 3[...]

Printing confidential and held jobs 55 Printing Windows 1 F rom a word processor , spreadsheet, br owser , or other application, select File Æ Print . 2 Click Pr operties . (If there is no Proper ties button, click Setup , and then click Properties .) 3 Depending on the op erating system, you ma y ha ve to clic k the Other Opti ons tab, and then c[...]

Printing on specialty media 56 Printing Printing on specialty media Media is paper , card stock, transparencies , labels, and env elopes. The last f our are sometime s ref erred to as specialty media . Follo w these instructions to pr int on specialty media. 1 Load the media as specified for the tra y bei ng used. See Loading standard trays and opt[...]

Loading standar d tra ys and optional tra ys 57 Printing Loading standar d tra ys and optional tra ys Warning: Never remove paper tra ys while a print job is pri nting. It could damage the tra y or the printer . The printer has a 50 0-sheet standard tra y . Y ou may ha v e also purchased one or more optional 500-sheet trays or a 2000- sheet drawer [...]

Loading standar d tra ys and optional tra ys 58 Printing 5 Place the paper in the tray as sho wn, print sid e down. Do not load bent or wrinkled paper. Note: Do not exceed the maxim um stack height. Ov erfilling the tra y ma y cause jams. 6 Squeeze the front guide le ver and slide the guide until it firmly to uches the stack of paper . 7 Reinstall [...]

Loading standar d tra ys and optional tra ys 59 Printing Loading the 2000 -sheet tray F ollow these instructions to l oad a 2000-sheet tray . Do not load any print media other than paper in th e 2000-sheet tray . 1 Pull open the tray . 2 Squeeze the side guide lev er , li ft the guide, and place it into th e appropr iate slot for the size paper you[...]

Loading standar d tra ys and optional tra ys 60 Printing 4 Slide the bottom suppor t toward the front of the tra y until it touches the front guide. 5 Flex the sheets bac k and f or th to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges of the stack on a le vel surf ace. 6 Place the paper against the back left c[...]

Loading the m ultipur pose f eeder 61 Printing Loading the m ultipurpose feeder Y ou can use the multipur pose f eeder one of two wa ys: •P a p e r t r a y —As a paper tray , you can load paper or specialty medi a in the feeder with the intention of leaving the media in the feeder . • Manual bypass feeder —As a manual bypass f eeder , you s[...]

Linking tra ys 62 Printing 4 Arrange the stack of paper or specialty media correct ly f or the size , type, and print method you are using. 5 Place the paper or spe cialty media, print side up , along the left side of the multipurp ose f eeder , and then push it i n as f ar as it will easily go. Do not f orce the media. Note: Do not exceed the maxi[...]

Understanding paper and specialty media guidelines 63 8 Under standing paper and specialty media guidelines Print media is pape r , card stock, transparencies, labels, and env elo pes. The MFP provides high-quality pr inting on a variety of print media. Y ou must consider a number of things conc er ning pr int media before y ou print. This chapter [...]

Suppor ted print me dia 64 Understanding paper and speci alty media guidelines Print media si zes Legend ✓ — supported with size sensing † — supported without s ize sensing * ✘ — unsupported Media size Dimensions 500-sheet trays Multi-purpose feeder Optional high capacity feeder Optional duplex unit Optional en velope drawer Optional ba[...]

Suppor ted print me dia 65 Understanding paper and speci alty media guidelines Print media types Legend ✓ — supported ✘ — unsupported Media 500-sheet trays Multi- purpose feeder Optional high capacit y feeder Optional duple x Optional en velope drawer Optional banner tray Optional 5-bin mailbo x Optional Finisher Standard Offset Staple Pap [...]

Suppor ted print me dia 66 Understanding paper and speci alty media guidelines Car d stoc k— maximum (grain long) 2,3 Index Bristol 163 g/m 2 (90 lb) 163 g/m 2 (90 lb) N ot recommended Not suppor ted T ag 163 g/m 2 (100 lb) 163 g/m 2 (100 lb) Not recommended Not suppor ted Cov er 176 g/m 2 (65 lb) 176 g/m 2 (65 lb) Not recommended Not suppor ted [...]

Selecting print media 67 Understanding paper and speci alty media guidelines Selecting print media Selecting the appropr iate pri nt media f or the MFP helps you av oid printing problems. The f ol lowing sections contain guidelines for choosing the correct print media for the MFP . Pa p e r T o e nsure the best pr int quality and f eed reliability [...]

Selecting print media 68 Understanding paper and speci alty media guidelines transpor tation environment is very different from the pr inter environment. Thick paper ma y also require a long er conditioning per iod because of the mass of material. Grain direc tion Grain refers to the alignment of the paper fi bers in a sheet of pape r . Grain is ei[...]

Selecting print media 69 Understanding paper and speci alty media guidelines En velopes Y ou can load up to 10 env elopes in the multipur pose f eeder and 85 env elopes in the env elope dra wer . T r y a sample of any env elopes you are considering using with the MFP before b uying large quantities. See Loading the multipurpose feeder f or instruct[...]

Selecting print media 70 Understanding paper and speci alty media guidelines Labels The MFP can pri nt on many labels designed for use with laser prin ters. These labels are supplied in letter size, A4 size , and legal size sheets. Label adhesiv es, f ace sheet (printable stoc k), and topcoats must be able to withstand temperatures of 230°C (446°[...]

Storing print media 71 Understanding paper and speci alty media guidelines Storing print media Use the follo wing guidelines to av oid paper feeding problems and une v en print quality . • Store paper in an environment where the temp erature is approximately 21°C (70°F) and the relative humidity is 40%. • Store car tons of paper on a pallet o[...]

A v oiding jams 72 Understanding paper and speci alty media guidelines Printer Use appropria te print media (pa per , transparencies, labels, an d card stock) to help ensure trouble-free printing. See Supported print media for more inf or mation. Note: T r y a limited sample of any print media you ar e consider ing using with the MFP before purchas[...]

Installing and removing options 73 9 Installing and remo ving options CAUTION: If you are installing memor y or option cards sometime after setting up the pr inter , turn the printer off, and unplug the power cord fr om the wa ll outlet before continuing. The instructions in this sectio n help you install the interf ace card, memor y card, and fir [...]

Installing a memory card 74 Installing and removing options Installing a memory card Note: Printer memor y cards designed for other Le xmark pri nters ma y not work with the printer . 1 Remov e the system board access co ver . (See Accessing the prin ter system board .) Warning: Pr inter memor y cards are easily damaged by static electricity . T ou[...]

Installing a fir mware card 75 Installing and removing options Installing a firmware car d Note: Fir mware cards designed for other Lexmark printers w ill not work with the printer. 1 Remov e the system board access co ver . (See Accessing the prin ter system board .) Note: If a fir mware card has been installed, you must remo ve it. 2 Unpack the f[...]

Installing the interf ace card 76 Installing and removing options Installing the interface car d Warning: Inte rf ace cards are easily damaged by static electr icity . T ouch something metal such as the pr inter frame before y ou touch an interface card. 1 Remov e the system board access co ver . 2 Remov e the screw and cov er plate, and sav e them[...]

Replacing the access cov er plate 77 Installing and removing options 4 Align the connection points on the card with the connector on the system board, and pu sh the card fir mly into the system board connector . 5 Inser t and tighten the scr ews to secure the card. Replacing the access co ver plate After you ha ve installed options on the printer s[...]

Maintaining the MFP 78 10 Maintaining the MFP P e riodically , you need to complete cer tain tasks to main tain optimum prin t quality . These tasks are co v ered in this chapter and in the printer User’ s Guide . If se ver al people are using the MFP , you ma y w ant to desi gnate a k ey operator to do the setup and maintenance of the MFP . Refe[...]

Determining the status of supplies 79 Maintaining the MFP Determining the status of supplies The MFP control panel aler ts you once a supply item or main tenance is required. The Prin t status message bar at th e bottom of the touch screen indicates if the MFP is Ready and lets you kno w if any supplies are low or empty . T ouching Status / Supplie[...]

Recycling Le xmark products 80 Maintaining the MFP Recyc ling Lexmark pr oducts T o retur n Lexmark products to Le xmark f or recycling: 1 Visit our W eb site: www .lexmark.com/rec ycle 2 F ollow the instructions on the computer screen. Cleaning the scanner glass and bac king material 1 Open the document cover . 2 Dampen a clean, lint-free cloth or[...]

Cleaning the auto matic document f eeder 81 Maintaining the MFP Cleaning the automatic document feeder The scanner par ts can beco me contaminated with ink, toner par ticle s, or paper coatings. Clean the scanner feed rollers if documents do not f eed smoothly or easily , or if sev eral pages f eed at one time. 1 Open the ADF docume nt cov er . 2 D[...]

Scanner registr ation 82 Maintaining the MFP Scanner registration Note: Use this procedure only after you ha ve v e rified the paper was loaded correctly in the ADF and the Margin Shift setting has not been changed. Scanner Registration is a process to align the scan area with the paper location. T wo pieces of either letter or A4 dark colored pape[...]

Removing the scanner top 83 Maintaining the MFP Remo ving the scanner top Note: The follo wing procedures should be done with two persons. The scanner top (document cov er) uses two locking tabs to prev ent accidentally separati on. T o remov e the document cov er: 1 T ur n the pr inter off. 2 Unplug the power cord from the w all outlet. 3 Disconne[...]

Moving t he MFP 84 Maintaining the MFP Mo ving the MFP F ollow these guidelines to mov e the MFP within t he office or to prepare the MFP f or shipment. CAUTION: The pr inter weighs 48 –8 2 kg (105–181 lb). It requires at l east three (3) people to lift it safely . Use the pr inter handholds to lift it, do not lift by the fr ont of the pri nter[...]

Clearing jams 85 11 Clearing jams By carefully selecting pr int media and loading it proper ly , you should be able to a v oid most paper jams. F or more inf or mation on av oiding paper jams, see A voiding jams . If jams do occur , f ollow the steps outlined in this section. T o resolve the paper jam messages, you must clear the entire paper path,[...]

Printer access doors and tr a ys 86 Clearing ja ms Printer access door s and tra ys The follo wing illustration shows the path th at prin t media trav els through the printer. The path v aries depen ding on the input source (tra ys, m ultipur pose f eeder , en velope f eeder) and output bins (finisher , stac ker , expander , mailbox) you are using.[...]

Understanding printer jam messages 87 Clearing ja ms CAUTION: Cer tain fl oor-mounted configurations require additional fur niture for stability . More information is av ailable on our Le xmark W eb site at www.le xmark.com/mult ifunctionpri nters . Understanding printer jam messa ges The follo wing table lists the jam messages that can occur and t[...]

Clearing scanner jams 88 Clearing ja ms Clearing scanner jams Scanner jams can occur as the paper enters or exits the scann er . Scanner jams can be cleared by opening the ADF cover or the document cov er and remo ving the jam. 290, 291, 292, and 294 Scanner Jams 1 Remov e all original documents from th e ADF . 2 Open the ADF cov er , and carefully[...]

Administrativ e suppor t 89 12 Administrative suppor t Adjusting contr ol panel brightness If you are ha ving trouble reading your control panel displa y , the LCD brightness can be a djusted through the Settings menu. Brightness 1 Make sure the MFP is on. 2 T ouch th e Menus button on the home screen. 3 T ouch Settings . 4 T ouch General Settings [...]

Adjusting screen timeout 90 Administrative support 6 T ouch th e left arrow or right arrow until Restore Now appears. When you touch Restore Now , all menu settings return to the factory default v alues, e xcept: • The control panel Display Language setting in the Setup menu. • All settings in the P arallel menu, Serial menu, Network me nu, and[...]

Configuring the MFP 91 Administrative support Configuring the MFP A variety of functions can be used to increase the l e vel of Information T echnology (IT) security for the de vice. The f ollowing sections sho w ho w to confi gure thes e function s. Setting P assw or d Pr otect f or the menus Apply an administrative pass word to restrict unauthori[...]

Configuring the MFP 92 Administrative support Preventing access to the menus fr om the contr ol panel It is possible to pre v ent access to all the menus us ing the control panel touch screen. T o prev ent access: 1 T ouch th e Menus button on the home screen. 2 T ouch Settings . 3 T ouch th e down arrow . 4 To u c h Security Æ Function Access Æ [...]

Configuring the MFP 93 Administrative support Setting a passw ord bef ore printing received faxes T o p re v ent received f ax es from being pr inted until a passw ord is entered: 1 Open a Web bro wser . In the address line, enter the IP a ddress of the MFP being configured using this format: http://ip_address/ . 2 Click Configuratio n . 3 Under De[...]

Configuring the MFP 94 Administrative support Using the secure EWS The SSL (Secure Sock ets La yer) allo ws for secure connections to the W eb ser ver within the print de vice. T o connect to the EWS more securely , co nnect to the SSL por t instead of the def ault HTTP por t. The SSL por t connection will encr ypt all Web ser ver netw ork communic[...]

Configuring the MFP 95 Administrative support Suppor ting IPSec (Internet Pr otocol Security) IP Security protocol provides auth enticat ion and encryp tion of communications at the network lay er allowing all application and networ k communications ov er the IP protoc ol to be secu re. IPSec can be set up be tween the MFP and up to five hosts, usi[...]

Configuring the MFP 96 Administrative support Using 802.1x authentication 802.1x por t authentication allows the MFP to join networks that require authentication before allowing access . 802.1x por t authentication can be used with the WP A (Wi- Fi Protected Access) feature of an optio nal inter nal wireless pr int ser ver to provide WP A-Enter pri[...]

Encrypting the hard disk 97 Administrative support Encrypting the hard disk Warning: All resources on the hard disk will be deleted. Resou rces residing in flash memor y or i n RAM remain unaffected. Note: This setting is only av ailable on MFP models with an inte grated internal hard di sk drive. 1 T ur n the MFP off. W ait 10 seconds. 2 Press and[...]

Hard disk wiping 98 Administrative support Har d disk wiping Warning: All resources on the hard di sk will be irretrieva bly deleted. (Resources residing in flash memor y or in RAM remain unaffected.) Note: This setting is only av ailable on MFP models with an inte grated internal hard di sk drive. 1 T ur n the MFP off. W ait 10 seconds. 2 Press an[...]

T roublesho oting 99 13 T roub leshooting Understanding MFP messa ges The MFP displays three types of messages: status message s, attendance messages, and ser vice messages. Status messages provide inf or mation about the current state of the MFP . They requi re no action on your par t. Attendance messages aler t you to MFP problems that require y [...]

Solving cop y quality prob lems 100 Troubleshooting Solving cop y quality pr oblems The following solutions will help solve copy prob lems. F or additional inform ation, see Copy tips . Solving scan quality pr oblems The follo wing solutions will help solve scan prob lems. F or additional information, see Scanning tips . Symptom Solution Unwanted b[...]

Solving f ax prob lems 101 Troubleshooting Solving fax pr oblems The follo wing solutions will help solve f ax quality problems or solv e f ax prob lems. F or additional information, see Fax tips . Solving paper feed pr oblems Symptom Solution The fax document takes a long time to transmit. T ouch Options , then under Content, change the setting to[...]

Notice s 102 Notices Con ventions Note: A note identifies something that could help you. CAUTION: A caution identifies something that could cause you harm. Warning: A wa r ni ng identifies something that could damage your product hardware or softw are. Electr onic emission notices Federal Comm unications Commissi on (FCC) compliance inf ormation st[...]

Notice s 103 Notices European Comm unity (EC) directives conf ormity This product is i n conformity with the protection requi re ments of EC Council directives 89/336/EEC, 73/23/EEC , and 1999/ 5/EC on the approximation and harmonization of th e laws of the Member States relating to electromagnetic compatibility , saf ety of electrical equipment de[...]

Notice s 104 Notices Radio interference notice Warning: This i s a Class A product. In a domestic e nvironm ent, this product may cause r adio interference , in which case, the user may be requ ired to take adequate measures. Ελληνικά Με την παρ ούσ α Lexmark International Inc. δηλώνει ότι το παρό ν προϊόν[...]

Notice s 105 Notices Japanese VCCI notice K orean MIC statem ent If this symbol appe ars on your product, the accompanying statement is appl icable . BSMI EMC notice If this symbol appe ars on your product, the accompanying statement is appl icable. Hot surface notice R31306[...]

Notice s 106 Notices Pa r t 6 8 This equipment comp lies with Part 68 of the FCC rules and the requirements adopt ed by the Administrativ e Council f or T er minal Attachments (A CT A). On the back of this equipment is a label that contains, among other info r mation, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number mus[...]

Notice s 107 Notices Other telecomm unications notices Notice to users of the Ca nadian telephone netw ork This product meets the applica ble Indust r y Canada technical specificatio ns. The Ringer Eq uiv alence Num ber (REN) is an indication o f the maximum number of ter minals allowed to be connected to a telephone inte rf ace. The ter minus of a[...]

Notice s 108 Notices Using this pr oduct in Germany This product requires a Ger man billing tone filter (Le xmark par t number 80D1888) to be installed on any line which receives metering pulses in Ger many . Metering pulse s may or ma y n ot be present on anal og lines in Ger many . The subscr iber may request that meter ing pulses be placed on th[...]

Notice s 109 Notices The following measurements were made in accordance with ISO 7779 and repor ted in conformance with ISO 9296. Note: The following acoustics v alues include the prin ter and the scanner unit operating toge ther . P ower regulation notice Warning: Electr ical surges can be very destructive to equipment connected to AC po wer sourc[...]

Notice s 110 Notices China RoHS Par t Na m e Hazardous Substances or Elements Lead (Pb) Mercur y (Hg) Cadmium (Cd) He xav alent Chromium (CrVI) P ol ybrominated biphenyl (PBB) P ol ybrominated diphenylether (PBDE) Circuit boards X O O O O O P o wer supply X O O O O O Connectors X O O O O O Mechanical assemblies - shafts, rollers X OOO O O Mechanica[...]

111 Inde x A address book 37 adjusting Power Saver 90 screen timeout 90 adjusting quality 26 Advanced Password, menu protection 91 Advanced Password, setting 93 Asterisk button 10 automatic size sensing 62 automatic tray linking 62 B Backspace button 10 booklet 23 brightness, LCD 89 buttons ? (Tips) 11 Asterisk 10 Back 18 Backspace 10 Cancel 17 Can[...]

112 Index one size to anoth er 24 to 22 copy quality adjusting 26 copy screens 22 copy tray selection 25 copying 21 duplexing 26 enlarging 26 letterhead 24 multipurpose feeder 25 reducing 26 transpar encies 24 create booklet 23 custom job 28 D date stamp 23 Device Lockout PIN locking the MFP 92 setting 92 unlocking the MFP 92 Dial Pause button 10 d[...]

113 Index LCD touch-screen features Attendance message alert 19 Menu trail line 19 left arrow bu tton 15 left scroll decrease button 14 letterhead copying 24 Lexmark Authorized Supplies Dealers 78 light, indicator 9 linking 62 trays 62 loading 2000-sheet tray 59 500-sheet trays 57 multipurpose feeder 61 loading pri nt media card stock 57 paper inpu[...]

114 Index recycling supplies 80 reducing 26 repeat print 54 reserve print 54 resolution 34, 44 restricted server li st function, using 98 right arrow button 15 right scroll increase button 15 S safety information 2 scale 22 scanning options 47 to a PC 46 to email 30 screen timeout 9 0 screens copy 22 secure management through MVP 98 security 802.1x[...]