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IBM MFP 35 manual

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Table of contents for the manual

  • Page 1

    Inf o p rin t M FP 3 0/3 5 U s e r’s G ui d e G510-2441-00 IBM[...]

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    [...]

  • Page 3

    Inf o p rin t M FP 3 0/3 5 U s e r’s G ui d e G510-2441-00 IBM[...]

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    Edition: October 20 02 Lexmark and Le xm ar k with diamond design are trademark s of Lexmark International, Inc., registered in the United States and/or o ther countries. ScanBack is a trademark of Le x mark International, I n c. Po s tS c r i p t ® is a registered trademark of Adobe Systems Incor porated. Other trademark s are the proper ty of th[...]

  • Page 5

    Contents iii Contents Chapter 1: Getting started ........................... .................................. 1 How do I us e th e to u ch sc r een? ......... ......... ........ ......... ......... ......... ......... ....... 1 How do I use the numeric keypad and buttons? ....... .. .. ....... .. .. .............. .. .. .... 2 How do I s can from[...]

  • Page 6

    Contents iv Contents How do I add a message overlay to copies?......... .. .. ....... .. .. ....... .. .. .. . . ......... 20 How d o I imp rove th e copy quality ? ..... ........... ......... ......... ......... ........ ......... . 2 1 Chapter 3: Faxing ......................................... ................................ 22 How do I en t e [...]

  • Page 7

    Contents v Contents How do I improve the image quality? ...... ..... .. . . . . . . ............ . . ............. .. . . ......... 40 How do I r educe the file size? ........... ......... ............... ....... ......... . ............ . ..... 41 How do I change the scan file typ e? ......... . ............. ........ ....... . . ............ ....[...]

  • Page 8

    Getting sta r ted 1 1 Getting star ted Ho w do I use the to uc h screen? Use the touch screen to acces s funct ions and make sel e ct ions. • T ouch Copy to change cop y settings . • T ouch Fax to send f ax jobs and change fax set tings. • T ouch E-mail to s end scan jobs and change e-mail settings. • T ouch Pr ofiles to access stor ed prof[...]

  • Page 9

    Ho w do I u se the numeric k eypad and b uttons? 2 Getting st arted Ho w do I use the numeric keypad and bu ttons? Use the numeric k e ypad and butt ons to ent er information and send commands to the MFP , such as cop y , st op , or clear a job . • Press Start to st ar t copy j obs , send fax es , and scan to e- m ail . • Press the red Stop b u[...]

  • Page 10

    How do I scan from the s canner bed ? 3 Getting st arted Ho w do I scan from the scanner bed? Use the scanner bed, or glas s, por tion of the scanner f or original documents , such as books , t hat are unsuitab le f or the automatic document fe eder . 1 Lift the document f eeder cov er . 2 Place y our original doc ume nt f ace do wn on the glass . [...]

  • Page 11

    Cop yi ng 4 2 Cop ying Ho w do I make a quick cop y? 1 Load y our original document in the MFP . 2 Use the numeric k e ypad to specify the n umber of cop ies y ou want. 3 Press Start . Note: If y ou are unsatisfied with the qual it y of the copy , see “Ho w do I impro ve the cop y quality? ” on page 21. Ho w do I cancel a copy job? ...whil e th[...]

  • Page 12

    Ho w do I ca ncel a cop y job? 5 Copying ...while the copies are printing 1 T ouch the Key icon. 2 T ouch Printer Operator P anel . 3 T ouch Menu or unti l y ou see JOB MENU Cancel Job and then touch Select . . 4 T ouch Bac k and then t ouch Home to return to the W elcome screen. Go 5 Stop 6 1 Menu 2 Selec t 3 Retu rn 4 JOB MENU Cancel Job[...]

  • Page 13

    How d o I cop y from one siz e to another size ? 6 Copying Ho w do I copy fr om one siz e to another siz e? 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 T ouch Copy fr om: and th en identify the siz e of your or iginal document. F or exampl e, Legal . 4 T ouch Copy to: and then sel ect th e si ze y ou[...]

  • Page 14

    How do I m a ke tr ansparencies? 7 Copying Ho w do I make transparen cies? 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 T ouch Copy to: and then tou ch the tra y that con tains transpar encies . F or exampl e: Note: If y ou do no t see T ransparency as an option, speak wi th y our administr ator . 4 P[...]

  • Page 15

    How do I cop y to the multipur pose fe eder? 8 Copying Ho w do I copy to the m ultipurpose f eeder? 1 Load y our original document in the MFP . 2 Load the t ype of paper y ou want your copies to be print ed on into the multipurpose f eeder (ref er to your printer Set up Guide f or the locati on.) 3 F rom the home screen, t ouch the Copy icon. 4 T o[...]

  • Page 16

    Ho w do I mak e copies fr om a bo ok or magazine? 9 Copying Ho w do I make copies from a book or magazine? 1 F rom the home screen, t ouch the Copy icon. 2 T ouch Copy fr om: 3 T ouch Book Original an d then touc h Bac k . 4 Align the book approp r iately on the scanner bed. 5 Close the document f eeder cov er . 6 Press Start . 7 T ouch Scan Next i[...]

  • Page 17

    Ho w do I mak e duple x copies? 10 Copying Ho w do I make duplex copi es? 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 T ouch the button that looks l ik e how you want y our copies to pr int . The first number repres ents sides of the original documents; the second n um be r represents sides of the co[...]

  • Page 18

    Ho w do I reduc e and enla rge copies? 11 Copying Ho w do I reduce and en lar ge copies? Copies can be reduced to 25% of the origi nal document or enlarged to 400% of the o r iginal . The def ault f or Scale is Au to . If you lea ve Scale set to Aut o , the content of y ou r original document will be scaled to fi t the si ze of the paper onto which[...]

  • Page 19

    How do I collate copies? 12 Copying Ho w do I collate copies ? If y ou want your copi es c oll ated, you don’t need to do an ything: this is the def ault sett in g. If , how ev er , you don’t want your copies collated, y ou can cha nge the setting: 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 Use [...]

  • Page 20

    How do I staple copies? 13 Copying Ho w do I staple copies? 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 T ouch the staple b utton that looks l ike ho w you w ant y our copies stapled. 4 Press Start . Note: These f eatures may not b e av ailable on your MFP . Ho w do I p unc h holes in copies? 1 Load [...]

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    How do I make color copies? 14 Copying Ho w do I make color cop ies? 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 T ouch Color . Note: This f eature ma y not be a vailab le on y our MFP . 4 Press Start . Col or[...]

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    Ho w do I cop y pho togr aphs? 15 Copying Ho w do I cop y photo graphs? 1 Place y our photogr aph on t he scanner bed. 2 F rom the home screen, t ouch the Copy icon. 3 T ouch Photo . 4 T ouch Color if y ou hav e a col or ph otog raph and want a col or cop y . Note: This f eature ma y not be a vailab le on y our MFP . 5 Press Start . 6 T ouch Scan N[...]

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    Ho w do I cop y multi p le pages ont o one page? 16 Copying Ho w do I copy m ul t iple page s onto one page? 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 Make y our duple x choice. 4 T ouch Adv anced options . 5 T ouch P aper Saver . 6 T ouch the button that looks lik e the output y ou want. F or e xa[...]

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    How do I place se parator sheet s betwee n cop y jobs ? 17 Copying Ho w do I place separator sh eets between copy jobs? This option is useful when y ou are making many copies of a multipa ge do cument. Sep arator sheets placed betw een t he cop y jobs mak e it much easier to identi fy , separate , and distr i b ute copies . 1 Load y our original do[...]

  • Page 25

    How do I create a booklet? 18 Copying Ho w do I create a booklet? 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 T ouch Adv anced Options . 4 T ouch Create Booklet . 5 T ouch the button that represents whether y our originals are 1-sided or 2-sided. 6 T ouch Done . 7 Press Start . 8 Staple ( if desi red[...]

  • Page 26

    How d o I pr in t the date and time at the top of e a ch page? 19 Copying Ho w do I print the date an d time at the top of each page? 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 T ouch Adv anced Options. 4 T ouch Date/Time St amp . 5 T ouch On to indicate that y ou want the date and time to appea r a[...]

  • Page 27

    How do I add a m es sage ov e r la y t o copies? 20 Copying Ho w do I add a message overla y to cop ies? 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 T ouch Adv anced Options . 4 T ouch Message Overlay . 5 T ouch the b utton t hat r epresents the message you w ant to appear on your copies . 6 T ouch D[...]

  • Page 28

    How do I improve the copy quality? 21 Copying Ho w do I impro ve the copy quality? 1 Load y our original document in the MFP . 2 F rom the home screen, t ouch the Copy icon. 3 T ouch Adv anced Options . 4 T ouch Color/Content . Note: This f eature ma y not be a vailab le on y our MFP . 5 T ouch the icon that b est rep resents what y ou are cop ying[...]

  • Page 29

    Fa x i n g 22 3 F axing Ho w do I enter fax numbers? In additi on to touch ing the n umbers on the F ax destination screen or pre ssing t he numbers on the numeric k eypad, you can also ente r fax numbers b y: ...entering shor tcut number s 1 Load y our original document in the MFP . 2 F rom the numeric k eypad , press # and the destination shor t [...]

  • Page 30

    How do I send a fax? 23 Faxing Ho w do I send a fax? 1 Load y our original document in the MFP . 2 T ouch Fax and ent er a f ax number . 3 T ouch Ne xt Numbe r to ente r another fa x n umber . Press the # k ey twic e to plac e a “#” a t the beginning o f a f ax number . T o place an asterisk (*) within a f ax number , use the aster i sk b utton[...]

  • Page 31

    Ho w do I create a F ax Que ue? 24 Faxing 4 T ouch Dela y ed Send . Note: While scanned f ax es wait f or transmission the y are listed in the F ax Queue. 5 Change the t im e and date to when you w ant to send the fax and then touch Done . 6 Press Start to scan and store y our job . Ho w do I create a F ax Queue? Once you s uccessful ly scan a docu[...]

  • Page 32

    Ho w do I cance l a fax j ob? 25 Faxing Ho w do I cancel a fax job? ...while orig inal documents are scanning F rom the automat ic document f eeder : • T ouch Cancel while Scann ing… is displ a yed on the touch screen. F rom the scanner bed: • T ouch Cancel while Scan Next Page / Don e is displ a yed on t he touch scr een. ...afte r it has be[...]

  • Page 33

    Ho w do I create shortcuts? 26 Faxing Ho w do I create shor tcuts? Instead of entering t he enti re phone number of a fax re cipient on the control panel each time y ou wa nt to send a fax, you can create a per manent f ax destination a nd assign a shor tcut number . Ho w do I cre a te a single n umber shor tcut? 1 F rom you r computer , enter the [...]

  • Page 34

    Ho w do I create shortcuts? 27 Faxing 8 F rom the numeric k eypad , press # and then enter your sh or t cut n umber(s). 9 T ouch F ax It or pres s Start to send your job .[...]

  • Page 35

    How do I send a fax cov er page ? 28 Faxing Ho w do I send a fax cover pa ge? 1 Load y our original document in the MFP . 2 T ouch Fax . 3 Enter y our f ax number . 4 T ouch Options . 5 T ouch F ax Co ver P age . 6 Use the vir tual k eyboar d to ent er info rmation in the To: , From: , and Message: screens. T ouch Enter when y ou ha ve completed ea[...]

  • Page 36

    How do I change the f ax resolution? 29 Faxing Ho w do I change th e fax resolution? 1 Load y our original document in the MFP . 2 T ouch Fax . 3 Enter y our f ax number . 4 T ouch Options . 5 T ouch the button that represent s the resoluti on you want. F or exampl e, St andard . 6 Press Start to send y our job . Ho w do I adjust the lighter/darker[...]

  • Page 37

    Pr inting 30 4 Printing Ho w do I access th e virtual pr inte r operator panel? The vir tua l printer operator panel can b e used f or a wide va riety of tas ks, such as printing held jobs , canceling print jobs , and changing various settings . T o access the virtual pr in ter operator panel: 1 F rom the W elcome screen , touch t he Key . 2 T ouch[...]

  • Page 38

    Ho w do I cancel a print job? 31 Printi ng Ho w do I cancel a print jo b? 1 Access the virtual pr i nter op er ator panel. 2 T ouch Menu until you see JOB MENU Ca ncel Job and then touch Select. 3 T ouch Bac k and then t ouch Home to return to the W elcome screen. Go 5 Stop 6 1 Menu 2 Selec t 3 Retu rn 4 JOB MENU Cancel Job[...]

  • Page 39

    How do I print conf idential job s ? 32 Printi ng Ho w do I print co nf idential jobs? 1 F rom you r soft ware applicati on, click File ➠ Pri nt . 2 F rom the Print window , select your MFP and then clic k Properties . 3 Choose the P aper tab and change Outpu t format: to Confident ial Print . 4 Enter a user name and a 4-digit pass word, using on[...]

  • Page 40

    How do I dele t e confident ial job s ? 33 Printi ng Ho w do I delete conf idential jobs? 1 Access the virtual pr i nter op er ator panel. 2 T ouch Menu until you see JOB MENU and then touch Select . 3 T ouch Menu until Confi dential Job is displa yed and then touch Select . 4 Enter the P ersonal Ident ifi cation Number (PI N) associat ed with y ou[...]

  • Page 41

    How do I print V erify , R eser v e, an d Repe at jobs? 34 Printi ng Ho w do I print V erify , Reser ve, and Repe at jobs? V erify Print lets y ou print the fi rst cop y of a comple x m ultiple cop y pr int job then hol ds the remaining copies unti l y ou either contin ue pr inti ng the job or delete the job using th e printer oper ator panel. Rese[...]

  • Page 42

    How do I print V erify , R eser v e, an d Repe at jobs? 35 Printi ng – If y ou are prompted to enter the number of copie s y ou want to print, touch Menu> or <Menu to increase or decr ease the number on the vir tual p rinter oper ator panel and then touch Select . 11 T ouch Go to print the selected jobs .[...]

  • Page 43

    How do I delete V er ify , Reserv e, an d Repeat jobs? 36 Printi ng Ho w do I delete V erify , Reser ve, and Repe at jobs? 1 Access the virtual pr i nter op er ator panel. 2 T ouch Menu> unti l y ou see JOB MENU and then touch Select . 3 T ouch Menu> or <Menu unti l Held Jobs is displ ay ed and t hen touch Select . 4 T ouch Menu> or <[...]

  • Page 44

    Scan ning to e-mai l 37 5 Scanning to e-mail Ho w do I enter e-mail addresses with the virtual keyboa rd? 1 Load y our original document in the MFP . 2 T ouch E-mail . 3 Use the vir t ual k eyboar d to ent er the recipient's address in the To : fiel d. 4 T ouch Next Ad dress to enter another address . 5 T ouch Send It or press Start to send y [...]

  • Page 45

    Ho w do I se nd an e- mail? 38 Scanning to e-mail Ho w do I send an e-m ail? 1 Load y our original document in the MFP . 2 T ouch E-mail . 3 Enter th e reci pient's address . 4 T ouch Send It or press Start to send y our job . Ho w do I send an e-m ail to m ulti ple ad dr esses? 1 Load y our original document in the MFP . 2 T ouch E-mail . 3 E[...]

  • Page 46

    Ho w do I a dd an e-m ail subject an d message? 39 Scanning to e-mail Ho w do I add an e-mail subject an d message? 1 Load y our original document in the MFP . 2 T ouch E-mail . 3 Enter an e-mail address . 4 T ouch Options . 5 T ouch E-mail Subject . 6 Use the vir t ual k eyboar d to ent er a s ubje ct line and then touch Ent er . 7 T ouch E-mail M[...]

  • Page 47

    How do I improv e the ima ge quality? 40 Scanning to e-mail Ho w do I impro ve the image qualit y? 1 Load y our original document in the MFP . 2 T ouch E-mail . 3 Enter an e-mail address . 4 T ouch Options . 5 T ouch the Highest Resolution b utton to increase the scan dot s p er inc h ( dpi ) of the image that wi ll be se nt. Note: Incr easi ng t h[...]

  • Page 48

    Ho w do I re duce the file size? 41 Scanning to e-mail Ho w do I reduce the file size? 1 Load y our original document in the MFP . 2 T ouch E-mail . 3 Enter an e-mail address . 4 T ouch Options . 5 T ouch the Smallest Fil e Size b utton to reduce the scan dpi of the i mage that will be sent. Note: Reducing t he fi le size al so reduces the image qu[...]

  • Page 49

    Ho w do I chan ge the scan file type? 42 Scanning to e-mail Ho w do I change th e scan file type? 1 Load y our original document in the MFP . 2 T ouch E-mail . 3 Enter an e-mail address . 4 T ouch Options . 5 T ouch the b utton t he represents the file type y ou want to send. Note: If y ou are unsure about what file type to use: •P D F : This cre[...]

  • Page 50

    How do I scan in color? 43 Scanning to e-mail Ho w do I scan in color? 1 Load y our original document in the MFP . 2 T ouch E-mail . 3 Enter an e-mail address . 4 T ouch Options . 5 T ouch Color . Note: This f eature ma y not be a vailab le on y our MFP . 6 Press Start to send y our job . Color[...]

  • Page 51

    How do I create an e-mail shortcut? 44 Scanning to e-mail Ho w do I create an e-mail shor tcut? 1 F rom you r computer , enter the IP addr ess of the MFP y ou want to scan to in the URL field (address bar) of y our Web br o wser . 2 Clic k Configuration ( in t he left frame) and then clic k Manage Destinations (in t he right frame). Note: Y ou ma y[...]

  • Page 52

    How do I use ot her scan methods? 45 Scanning to e-mail Ho w do I use other scan metho d s? The adv antage to u sing other scan methods, such as Scan to PC or ScanBac k TM , is that y our computer does not ha ve to be direct ly connect ed to the MFP in or der f or you to receiv e the image. Y ou can scan the document bac k to your comput er o ver t[...]

  • Page 53

    How do I set up an d use Scan B ac k p rofiles? 46 Scanning to e-mail Ho w do I set up and use Scan Bac k profiles? The ScanBac k u tilit y is on t he MFP CD t hat came i n the bo x with you r MFP . F or complete inst alla ti on instructions , refer to the document included on the MFP CD . The f ollowing ins tructions assume ScanBac k is installed [...]

  • Page 54

    Inde x 47 Inde x A accessing the vi rt ual printer operator panel 30 address book 22, 37 B bookle t, creating 18 buttons Color 43 FTP 42 JPEG 42 PDF 42 PS 42 TIFF 42 C canceling emai l 38 canceling f ax job 23 cloning 16 collat ing 12 color e-mail 43 scanning 43 color c opies 14 confident ial jobs deleting 33 printing 31, 32 copying adding message [...]

  • Page 55

    Inde x 48 Index J JPEG 42 L light/ dark sett ing 29 M message overl ay 20 multipurpose feed er 8 multi- up 16 N N-up 16 P page border s 16 paper saver 16 PDF 42 photographs 14 , 15 print job canceling 31 printer operato r panel, accessing 30 printi ng held jobs 34 repeat job s 34 reserve jobs 34 veri fy jobs 34 profil es 45, 46 Q quick copy ing 4 R[...]

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    Readers’ Comments — We’d Like to Hear from Y ou Infoprint MFP 30/35 User’s Guide Publication No. G510-2441-00 Overall, how satisfied are you with the information in this book? V ery Satisfied Satisfied Neutral Dissatisfied V ery Dissatisfied Overall satisfaction hhhhh How satisfied are you that the information in this book is: V ery Satisfi[...]

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    Readers’ Comments — We’d Like to Hear from Y ou G510-2441-00 G510-2441-00 IBMR Cut or Fold Along Line Cut or Fold Along Line Fold and T ape Please do not staple Fold and T ape Fold and T ape Please do not staple Fold and T ape NO POST AGE NECESSARY IF MAILED IN THE UNITED ST A TES BUSINESS REPL Y MAIL FIRST -CLASS MAIL PERMIT NO. 40 ARMONK, N[...]

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    IBMR Part Number: 75P4833 Printed in U.S.A. G510-2441-00 (1P) P/N: 75P4833[...]