Oki CX2633 manual

User’s Guide 59311501 CX2633 MFP[...]

> 2 Copyright Information Copyright © 2009 by Oki Data. All Rights Reserved Document Information CX2633 MFP User’s Guide P/N 59311501 Revision 1.1 January, 2009 Disclaimer Every effort has been made to ensure that the informatio n in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the result[...]

Contents Contents > 3 Need Help? Visit our Web Site. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Notes, Cautions and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Introduction . . . . . . [...]

Contents > 4 Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78 Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78 Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Fax Receiving . . . . . . . . .[...]

Need Help? Visit our Web Site > 5 Need Help? Visit our Web Site For personalized, web-based support on the pr oducts you own, including the latest, up-to- the-minute information, visit yo ur personal solutions center my.okidata.com[...]

Notes, Cautions an d Warnings > 6 Notes, Cautions and Warnings For the protection of your product, and in or der to ensure that you benef it from its full functionality, this model has b een designed to operate only with genuine Oki Pr inting Solutions toner cartri dges. These can be identifi ed by the Oki Printing Solutions trademark. Any other[...]

Emergency First Aid > 7 Emergency First Aid diagline_symbol.eps Take care with toner powder: If swallowed, induce vomiting and s eek me dical attention. Never attempt t o induce vomiting if person is unconscious. If inhaled, move the person to an open area for fr esh air. Se ek medical attention. If it gets into the eyes, flush with larg e amoun[...]

Introduction > 8 Introduction Congratulations on choosin g this Multi Function Product (MFP). I t i s d e s i g n e d w i t h a d v a n c e d features, to give you clear, vi brant color pr ints and crisp black and white pages at high speed on a range of office print media. With this MFP, you can inst antly scan pape r-based documents and de live[...]

Introduction > 9 • Internal hard disk drive for storage of overla ys, macros and dow nloadable fonts, and automatic collation of multiple copies of multi page documents. • T wo-sided ( duplex) printing for economical use of paper and compact p rinting of larger documents. • Profile Assistant utilit y allows you to download ICC profiles to [...]

MFP overvi ew > 10 MFP overview Front view REF. DESCRIPTION 1 Output stacker, face down Standard printed copy delivery point. Holds up to 250 sheets at 20-lb. US Bond (75 g/ m²). 2 Top cover release button 3 Multi purpose tray release handles 4 Multi purpose feeder (shown closed) For heavier paper stocks, envelopes and other special media. Hold[...]

MFP overvi ew > 11 Rear view REF. DESCRIPTION 14 Access panel Allows access to the hard disk drive (HDD) and to install optional memory. 15 O N/OFF power switch Refer to “Switching Off” on page 16 for details. Always follow the correct procedure to ensure that no HDD data is lost. 16 AC power socket 17 Parallel connector 18 USB connector (ty[...]

MFP overvi ew > 12 Control Panel REF. DESCRIPTION 1 Touch screen display Enables you to make selections associated with the copying, faxing and scanning functions by touching the screen to press selected buttons. Caution! Be careful not to scrat ch the di splay with sharp or pointed objects e.g. a ballpoint pen as this may damage the display. 2 [...]

MFP overvi ew > 13 7 STOP/ST ART buttons STOP : Pressing this button stops the copying or scanning process. START : > MONO - Starts the copying, faxing or scanning process in black & white. > COLOR - Starts the copying or scanning process in color . If the LED above the button is not lit, that f unction is not available, e.g only the M[...]

MFP overvi ew > 14 Changing the Display Language The default language used by your MFP for display messages and for report printing is English 1 . If required , this can be chan ged u sin g th e Pa ne l La ngu age Set up u ti lity . 1. T o ensure your pr oduct contains the latest firmwa re updates, it is recomm ended that you download the langua[...]

Getting starte d > 15 Getting started Releasing the Scanner Locks 1. Using the key (1) prov ided, turn the sca nner lock to the UNL OCKED position. 2. Re peat step 1 for the second scanner l ock. 3. Place the key (1) on the hook at the rear of the scanner for safe keeping. 4. Fit plugs ( 2) in the scan ner lock locati ons as shown. CAUTION! Make[...]

Getting starte d > 16 5. Switch the unit on and turn the mirror carriage mode off: (a) Press the Setup button on the control panel. (b) T ouch the Admin Setup button and enter the admin password (the default is aaaaaa). Refer to “Pre-configuration Information” on page 25. (c) Touch the User Install button. (d) Using the right hand arrow butt[...]

Getting starte d > 17 Installing Drivers and Utilities Your machine is supplied with the following drivers: • TWAIN driver (only use when co nnecti ng to the unit via USB) • Printer driver: PCL5c, PCL 6, PostScript3 •F a x d r i v e r Twain and Printer Drivers The TWAIN driver is used for “Pull Scanning”, i.e. initiati ng a scan from y[...]

Getting starte d > 18 Configuration Tool Installation of the Configuration tool is option al and can be found on the Driver/Utilities CD under the Utilities folder. Foll ow the on-scree n instructions to complete the Configuration tool installation. The Configuration tool can discover devices ov er USB or network connections. This only detects C[...]

Getting starte d > 19 Actkey U tility The Actkey utility enables the unit to rece ive one key touch commands from a locally connected Windows comput er. Installation of the Actkey utility is opti onal. It can be found on the Driver/Utilities CD under the Utilities folder. Information on using the Act key utility can be found in “Scan to Local [...]

Getting starte d > 20 Paper Recommendations Your unit will handle a variety of prin t media, including a range of paper weights and sizes, transparencies and envelopes. This section prov ides general advice on choice of media, and explains how to use each type. The best performance will be obtained when us ing standard 20 to 24 lb. US Bond (75 t[...]

Getting starte d > 21 Multi Purp ose Tray The multi purpose tray can handle the same media sizes as the ca ss ette trays but in weights up to 53 lb. US Bond (200 g/m²) [Ult ra heavy]. For very heavy paper stock, use the face up (rear) paper stacker. This ensu res that the paper path through the unit is almost straight. The multi purpose tray ca[...]

Getting starte d > 22 Loading Paper Cassette Trays 1. Re move the paper tray from the unit. 2. F an the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly sep arated, then tap the edges of the stack on a flat surface to make it flush again (3). 3. Load paper long edge feed (LEF) (for letter head pape[...]

Getting starte d > 23 To prevent paper jams: • Do not leav e space between the pape r and the guides and rear stopper . • Do not overfill the paper tray . Capacity depends on t he type of paper stock. • Do not load damaged paper . • Do not load paper of different siz es or types at the same time. • Close the paper tray gently . • Do [...]

Getting starte d > 24 Multi Purp ose Tray 1. Open the multi purpose tr ay . 2. Fold out the paper supports (1). 3. Press gently down on the paper platform (2) to ensure it is la tched down . 4. Load the paper and adjust the paper guides (3) to the size of paper being used . • F or single-sided printing on letterhe ad paper load the pa per into[...]

Configuring Your Machine > 25 Configuring Your Machine Minimum Configuration Requirements To make the b est of this un it, the foll owing conf iguratio n is required: To send faxes: A PSTN telephone line connection. To send e-mails: •T C P / I P n e t w o r k . • A SMTP and an optional POP3 serv er . To file document(s) via intranet • FTP [...]

Configuring Your Machine > 26 Network Set Up T h e u n i t m u s t a l s o b e s e t u p p r o p e r l y o n y o u r n e t w o r k t o p e r f o r m s c a n t o e - m a i l a n d s c a n to FTP functions. In order for other network devices to find t he unit on the network, the following network parameters have to be set. 1. IP Address Set: 2. IP[...]

Configuring Your Machine > 27 Internet Com munication Fea tures Scan to e-mail The unit allows you to deliver your scan ned document to e-ma il addres ses on the network. The document is first s canned and converted to a standard PDF, JPEG, TIFF, or XPS file format and t hen transmitted to remote recipients si multaneously as an e-mail attachmen[...]

Configuring Your Machine > 28 For more information on filing protocols refer to “Explanation of Filing Protocols” on page 61. Configuration There are a number of configura tion option s available which allow you to change the scanner, fax and printer settings to suit your own needs. There are three methods of configuring your unit: 1. From t[...]

Configuring Your Machine > 29 ...from the Control P anel Press the SETUP button on th e control pa nel. Address Book NOTE The Admin Setup option is blocked by a password. Refer to “Pre- configuration Information” on page 25. FEATURE OPTION DESCRIPTION E-mail Addres s Register/Edi t Use the on-sc reen keyboard to enter and assi gn an e-mail a[...]

Configuring Your Machine > 30 Paper Setup NOTE Within the Me dia Type menu, do not use the Recycled setting. If you are loading recycled media choose the Plain setting. FEATURE OPTION DESCRIPTION Tray n (where n identifies the tray) Paper Size Cassette Size , Custom Sets paper in Tray n. Custom Tray 1 : Width: 4.1~ 8.5 ~11 .7 inches Length: 5.8~[...]

Configuring Your Machine > 31 Store Doc Settings Select Tray Fax Tray 1, 2 and 3: OFF, ON(*), ON MPTray: OFF , ON(*), ON Fax: Set tray for received Fax. Tray usage, priority given to trays set to ON(*), then O N. If tray is set to OFF, it will not be used. Fax printing will only o ccur when the selected tray is d efined as containin g PLAIN medi[...]

Configuring Your Machine > 32 Profile FEATURE OPTION DESCRIPTION Register/ Edit ProfileName User defined Select profile numbe r to register/edit. Use the on-sc reen keyboard to enter the required profile name. Protocol CIFS , FTP, HTTP Select required protocol. Note : If CIFS is selected, Encode Communication defaults to None. Target URL User de[...]

Configuring Your Machine > 33 Register/ Edit (cont.) Doc. Type Doc. Type: Text, Text&Photo , Photo Allows you to speci fy the type of images on the doc ument. Removal for Background & Show-Through (sTHR): Auto , OFF, 1(Low), 2, 3, 4, 5(High), sTHR Allows you to block out the col or background of the image (assuming document has a colo r [...]

Configuring Your Machine > 34 Register/ Edit (cont.) Compression Rate Color: High, Medium, Low Mono (Grayscale): High, Medium, Low Mono (Binary): High (G4) , Medium (G3), Raw Select the appropriate compression level. Remember the higher the compression the bigger the file size! Edge Erase OFF , ON Adjust the width sett ings using the arrow butto[...]

Configuring Your Machine > 35 View Information FEATURE DESCRIPTION Print Count Displays the print count from all available trays. Displays the number of color an d mono A4/lette r impressions. Scan Displays the number of pages scanned from the flatbed and ADF. Supplies Status Displays consum able status in formation. System Displays s ystem in f[...]

Configuring Your Machine > 36 Admin Setup NOTE The Admin Setup option is blocked by a password. Refer to “Pre- configuration Information” on page 25. FEATURE OPTION DESCRIPTION Copy Setup Default Settings Doc. Type Doc . Type: Text, Text&Photo , Photo, Extra Fine Allows you to s pecify the type of images on the do cument. Removal for Bac[...]

Configuring Your Machine > 37 Copy Setup (cont.) Default Settings (cont.) EdgeErase OFF , ON Adjust the width settings using the arrow buttons. Input range: 05 -50 mm EraseCentr OFF , ON Adjust the width settings using the arrow buttons. Input range: 01 -50 mm DuplexCopy Copy Method: OFF , 1->2 sides, 2->2 sides, 2->1 side Doc. Directio[...]

Configuring Your Machine > 38 Copy Setup (cont.) Default Settings (cont.) Hue [R] -3 , -2, -1, 0 , +1, +2, +3 [G] Adjust R/G balanc e settings. [G]: Enhance gree n [R]: Enhanc e red Saturation [L ow] -3, -2, -1, 0 , +1, +2, +3 [High] Adjust saturation se tting. High: Enhance image sharpne ss Low: Reduce hue RGB [R] -3, -2, -1, 0 , +1, +2, +3 [G][...]

Configuring Your Machine > 39 Fax Setup (cont.) Default Settings (cont/) MCF Report OFF , ON If enabled, t he result of the transmission will be printed out each time. Memory Tx OFF, ON This sets the tra nsmission mode to memory Tx (ON) or real-time Tx (OFF). F-Code Box F-Code Box Register/Edit Secure Box Secur e Box: received data cannot be pri[...]

Configuring Your Machine > 40 Fax Setup (cont.) Other Settings (cont.) Block Junk Fax Setting: OFF , Mode1, Mode2, Mode3 Can prevent unnecessary fax reception. Mode1: Reject fax from a number not registered in the Address Book. Mode2: Reject fax from a number registered in the Reject List. Mode3: Reject fax from a number not registered in the Ad[...]

Configuring Your Machine > 41 Scanner Setup Default Settings Doc. Type Doc . Type: Text , Text&Photo, Photo, Extra Fine Allows you to s pecify the type of images on the do cument. Removal for Background & Show-Through (sTHR): Auto , OFF, 1(Low), 2, 3, 4, 5(Hi gh), sTHR Allows you to block out the color background of the image (assuming d[...]

Configuring Your Machine > 42 Scanner Setup (cont.) Default Settings (cont.) FileFormat Co lor: PDF , TIFF, J PEG, XPS Mono (Grayscale): PDF , TIFF, J PEG, XPS Mono (Binary): PDF , TIFF Select the appropriate file format. ComprsRt Color: High, Medium, Low Mono (Grayscale): High, Medium, Low Mono (Binary): High (G4) , M edium (G3), Raw Select the[...]

Configuring Your Machine > 43 Scanner Setup (cont.) Default Settings (cont.) RGB [R] -3, -2, -1, 0 , +1, +2, +3 [G] -3, -2, -1, 0 , +1, +2, +3 [B] -3, -2, -1, 0 , +1, +2, +3 Adjust RGB contrast settings. E-mail Setup File Name User defined Us e the on-screen key board to enter a file name. Template Edit Subje ct Enter standa rd e-mail s ubject t[...]

Configuring Your Machine > 44 Print Setup Print Menu Tray Configuration Paper Feed: Tray n , MPTray Specifies a feed tray (where n identifies the tray). Auto Tray Switch: OFF, ON Sets the automatic tray switch function. Tray Sequence: Down , Up, Paper Feed Tray Specifies sele ction order priority for automatic tray selection/ automatic t ray swi[...]

Configuring Your Machine > 45 Print Setup (cont.) Print Menu (cont.) Print Setup (cont.) Mono-Print Speed: Auto Speed , Mon o 34PPM, Mixed Speed, Color Speed Auto Speed : If the first page of a print job is blac k and white, the machine runs at 34ppm (pages per minute). When a color page is detected the m achine slows down to 26ppm for the rest [...]

Configuring Your Machine > 46 Print Setup (cont.) Print Menu (cont.) Print Setup (cont.) Width: 2.5~ 8. 5 ~11.7 inches Selects the wi dt h of the paper defined by the “C ustom” settin gs. Length: 4.1~ 11 ~48 inches Selects the lengt h of the paper defined by the “C ustom” settin gs. Note that media of up to 1200 mm in length can be fe d [...]

Configuring Your Machine > 47 Print Setup (cont.) Print Menu (cont.) Printer Adjust (cont.) BG Setting: -3, -2, -1 , 0 , +1, +2, +3 To correct variations in print results caused by temperature/ humidity conditions and difference in print density/frequency. Change the setting when background is dark. Print Positi on Adjust Front X Adjust: -2.00~ [...]

Configuring Your Machine > 48 Print Setup (cont.) Color Menu (cont.) Cyan HIGHLIGHT -3, -2, -1 , 0 , +1, +2, +3 Adjusts image density for each color component (cyan, magent a, yellow and black) . Normal setting is 0. Cyan MID-TONE -3 , -2, -1, 0 , +1, +2, +3 Cyan DARK -3, -2, -1, 0 , +1, +2, +3 Magenta HIGHLIGHT -3, -2, -1 , 0 , +1, +2, +3 Magen[...]

Configuring Your Machine > 49 Print Setup (cont.) Color Menu (cont.) UCR Low , Medium, High Selects the l imitation of th e toner layer thickness. If paper curl occurs in dark printing, selecting Medium or Low sometimes h elps reduce curl. CMY100% Density Disable , Enable When enabled, black areas are produced using 100% C, M, and Y instead of b[...]

Configuring Your Machine > 50 Print Setup (cont.) PCL Setup (cont.) A4 Print Width 78 Column , 80 Column Sets the numbe r of columns subject to Auto LF with A4 paper in PCL. This is the value when Auto CR/LF Mode is set to OFF with the 10CPI character. White Page Skip OFF , ON Selects whether blank pages are printed or not. CR Function CR , CR+L[...]

Configuring Your Machine > 51 Print Setup (cont.) IBM PPR Setup (cont.) CR Function CR , CR+LF Selects whet her a received carriage return character (0Dh) also causes a line feed. LF Function LF , LF+CR Selects whet her a received line feed ch aracter (0A h) also cause s a carriage return. Line Length 80 CO LUMN , 136 COLUMN Specifies the numbe [...]

Configuring Your Machine > 52 Print Setup (cont.) EPSON FX Setup (cont.) Form Length 11 Inch, 11.7 Inch , 12 Inch Specifies the length of paper. TOF Position 0.0 Inch - 1.0 Inc h Speci fies the distance of print from the top edge of the paper. Left Margin 0.0 In ch - 1.0 Inch Specifies the distance of print from the left hand edge of the paper. [...]

Configuring Your Machine > 53 Network Menu (cont.) Network Setup (cont.) Subnet Mask xxx.xxx.xxx.xxx Current assigned subnet mask. To change, proceed as above. Display condit ion: TCP/IP prot ocol must be enabled. Gateway Address xxx.xxx.xxx.xxx Current assigned gateway address. To change, proceed as above. Display condit ion: TCP/IP prot ocol m[...]

Configuring Your Machine > 54 Network Menu (cont.) Mail Server Setup (cont.) SMTP Encryption None , SMTPS, STARTTLS Select e ncrypti on meth od. POP3 server Set the IP address or host nam e for the POP3 server. POP3 Port 00000 ~ 00110 ~ 65535 Set the port number. POP3 Encryption None , POP3S, STARTTLS Select e ncrypti on meth od. Authentica tion[...]

Configuring Your Machine > 55 Network Menu (cont.) SecurePrtc SrvSetting Domain Domain must be registered in the DNS server. Management Sta ndby Screen Setup Copy Screen 1. Doc T ype 2. Density 3. T ray 4. Z oom 5. Sort Default settings li sted, these can be changed if required. Fax Screen 1. S peed Dial 2. Doc. T ype 3. Density 4. Redial 5. Off[...]

Configuring Your Machine > 56 Manageme nt (cont.) Sound Setup (cont.) Fax Ringer OFF , ON Select ON to sound the fax ringer when a fax is received. OPCompleteSou ndVolume OFF, Low, Middle , High Select volume level for job complete acknowledgm ent. OPCompleteSou nd Copy Completed: OFF, TYPE1 , TYPE2, TYPE3 Test Select sound option to acknowledge[...]

Configuring Your Machine > 57 Manageme nt (cont.) Local Interface USB Menu USB: Enable , Disable Enable/disable communication through the USB interface. Soft Reset: Disable , Enable Enable/disable the soft reset command. Speed: 480Mbps , 12Mbps Select the in terface s peed. USB PS-Protocol: ASCII, Raw Select data format. Offline Receive: Disable[...]

Configuring Your Machine > 58 Manageme nt (cont.) System Setup (cont.) USB Memory interface Disable, Enable Se lect disa ble to turn off sca n to USB function. Power Save Power Save enable OFF, ON Enable/disable power save feature. Power Save Time 5, 15, 30 , 60, 240 minutes Select desired time interval bef ore machine en ters power save mode . [...]

Configuring Your Machine > 59 Manageme nt (cont.) Reset Settings Execute Continuing will automatic ally restart the sy stem. Press Yes to continue or No to c ancel. Job Log Clear Execute Continuing will clear the job logs. Press Yes to continue or No to cancel. User Install Time Setup user defined Enter the current date and time using the nume r[...]

Configuring Your Machine > 60 Job Programs Setting Shutdown FEATURE OPTION DESCRIPTION Register Use the on-scr een keyboard to enter and register a job program. Note: After registering th e process, press the Job Programs button on the control panel to save. Refer to “Job Programs” on page 110. Delete Select the job program numb er you wish [...]

Configuring Your Machine > 61 Explanation of Filing Protocols FTP FTP stands for “File Transfer Pr otocol.” It is a common method of transferring files via the Internet from one computer to another. FTP use RFC 959[FTP] as their protocol. Therefore, ensure you ha ve a legal FTP account with the pr ivil ege of writing unde r the directory to [...]

Configuring Your Machine > 62 Setting IIS Anonymous Access: 1. Start Internet service manager i n “Control Panel” . 2. Select Default W eb site and righ t click C:InetpubwwwrootX cabinet. 3. Select Properties. 4. In the X cabinet dialogue bo x, select the Directory security tab, and click Edit for “ Anonymous Access and Authenti cation [...]

Configuring Your Machine > 63 Setting IIS Privileged Access: 1. As in “Setting IIS anonymous access ” , st art “Internet service manager” and select Default W eb site. Rig ht click C:Inetpubwww rootX cabinet, and select Properties. 2. Select the Directory tab on the Properties page. Ensure the privileges for “R ead” , “W rite”[...]

Configuring Your Machine > 64 Setting the Fax Facility Initial Set Up The following parameters must be set before using the fax function on your uni t: •T i m e z o n e • Date and time There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for de tails (See “Advance d [...]

Configuring Your Machine > 65 Assigning Fax Numbers to the Address Book The machine can hold up to 500 speed dial nu mbers and 32 group settings in the address book. To add a new number t o the address book: From the Setup screen To assign a fax destination number to a speed dial entry: 1. Press the Setup button on the control panel to prompt th[...]

Configuring Your Machine > 66 From the Fax Ready screen To assign a fax destination number to a speed dial entry: 1. Press the Fax button on the control panel to prompt the Fax Ready screen. 2. On the Numeric List tab , select the desired speed dial number . 3. At the prompt select Yes to continue and register yo ur destination fax nu mber or se[...]

Configuring Your Machine > 67 Connecting to a PBX Private Branch Exchanges (PBX s) are private telephone systems used to route calls internally, for example, in a company. When dialling a te leph one numb er, if a prefi x (a c c e ss ) n u m b er i s r e qu i r e d to open an outside line, the line is connected to a PBX. If this unit is going to[...]

Configuring Your Machine > 68 Automatic Redial You can set t he fax to au tomaticall y redial if the initial fax transmission fails. The machine will redial on: •L i n e b u s y •N o a n s w e r • Communication error To set auto-redial: 1. Press the Setup button on the control panel. 2. From the touch screen, press the Admin Setup bu tton.[...]

Configuring Your Machine > 69 Adding a Telephone Handset If you want to add a telephone handset to your unit, connect the lin e to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor). You will also need to update the teleph one settings to set the ring response: 1. Press the Setup button on the control panel[...]

Access Control > 70 Access Control If your Administrator has enabled access control o n y o u r m a c h i n e , i t w i l l a u t o m a t i c a l l y s t a r t up in access control mode. You will not be able to use it until you have provided vali d login information. If the acces s control setting is: • PIN ; you will need to provide a val id [...]

Operation > 71 Operation With its intuit ive contr ol panel , this Multi Function Product (MFP ) is designed to be easy to use. After the machine has been configur ed, operating is quite straight forward. The following sections describe how to copy, fax, and scan your documents. Loading Document(s) This MFP can scan/copy/send/fax document(s) eit[...]

Operation > 72 3. Adjust the Paper Gui des (1) to centre the document in the ADF . Placing Documen t(s) on the Scanne r Glass 1. Open the document cover . 2. Place y our document with the text face DO WN on the glass and align it to the upper - left corner . 3. Close the document cover .[...]

Operation > 73 Copying Basic Operation 1. Place y our document(s) with text face UP in the ADF o r face DOWN on the scanner glass. 2. If required, press the Copy button (1) on the control panel to prompt the Copy Ready screen. 3. Press Mono (2) to copy y our document(s) in black and white, or Color (3) to c opy your d ocum ent( s) in c olor . In[...]

Operation > 74 Advanced Operation Using the options available on th e touch screen, you can alter the scan ou tput to suit your needs: NO. FEATURE OPTION DESCRIPTION 1O t h e r s N - i n - 1 OFF 2-in-1 4-in-1 8-in-1 Allows you to print mu ltiple pages of the document to a single sheet of paper. 2-n-1 layout orientation and image order is fixed. [...]

Operation > 75 1O t h e r s (cont.) EraseCentr OFF , ON Allows you to block out a centred rectangular area of th e document where spurious sh adow s and borders may arise when copying bound originals ( books, magazines) with the centre spread layout. Input range: 1 to 50mm . DuplexCopy Copy m ethod: Off , 1->2 side, 2->2 sides, 2->1 sid[...]

Operation > 76 1O t h e r s (cont.) Saturation -3, -2, -1, 0 , +1, +2, +3 Saturation setting High: Enhance image sharpness Low: Reduce hue RGB [R] -3, -2, -1, 0 , +1, +2, +3 [G] -3, -2 , -1, 0 , +1, +2, +3 [B] -3, -2 , -1, 0 , +1, +2, +3 Adjust RGB contrast settings. Logout If access control is enabled, logout once you are finished to avoid any [...]

Operation > 77 5Z o o m Auto , 100%, Fit Allows you to scale the copy using the presets values or by scaling in 1% increments up to 400% and down to 0 by pressing the + and - buttons. Enlarge, 141% A4->A3, B5 ->B4 122% A4->B4, A5->B5 115% B4->A3, B5->A4 Reduce 86% A3->B4, A4->B5 81% B4->A4, B5->A5 70% A3->A4, B4 [...]

Operation > 78 Faxing Basic Operation 1. Place y our document(s) with text face UP in the ADF o r face DOWN on the scanner glass. 2. Press the Fax button (1) on the control panel to prompt the Fax Ready screen. 3. Enter the destination fax number by either: - typing in the number using the numeric keypad - selecting the number from the speed dia[...]

Operation > 79 Advanced Operation Using the options available on the touch screen, you can alter the fax output to suit your needs: NO. FEATUR E OPTION DESCRIPTION 1O t h e r s D u p l e x S c a n OFF , Right&Left, Top Select the bound originals binding position. Scan Size Auto , A3, B4, A4, A4 (LEF), B5 (LEF), A5 (LEF), Letter, Letter (LEF)[...]

Operation > 80 1O t h e r s (cont.) FPolling OFF , ON To turn ON, use the numeric keypad to enter the sub-address of the remote machine. If required, use the numeric keypad to enter the password of the remote machine. F-Code Tx OFF , ON F Code transmission is a function to communicate using sub addresses or passwords in a ccordance with the stan[...]

Operation > 81 2S p e e d dial 001 - 500 Enter the required speed d ial number using the numeric keypad or the on-screen arrows. Inp ut range 001-50 0. Refer to “Assigning Fax Numbers to the Address Book ” on page 65 for details on ho w to assign a fax destin ation to a speed dial number. 3D o c . T y p e Normal , Fine, Ext-Fine, Photo , Bac[...]

Operation > 82 Manual Feed If you wish to send multiple sets of docu ments from the ADF or flatbed, enabl e the “continuous scan” feature. Refer to “Continu ous Scan Mode” on page 109 for full details. Broadcasting T h i s f u n c t i o n a l l o w s y o u t o s e n d a f a x t o m u l t iple recipients at the same time. By combining abb[...]

Operation > 83 F Code Communication F Code transmission is a function to commu ni cate, using sub addresses or passwords in accordance with the ITU-T standard. By crea ting F code boxes/sub addresses/passwords, you can execute secure communication, bu lletin box communication and polling communication. Sub Address, Password and ID Co de • A su[...]

Operation > 84 6. Press Register/E dit . 7. Select the box number y ou want to register . 8. Select a type of F code box: - Secure Box - refer to “R egistering an F Code Secure Box” on page 84. - Bulletin Bo x - refer to “R egistering an F Code Bulletin box” on pag e 85. Registering an F Code Secure Box 1. Press Secure Box . (a) Enter a [...]

Operation > 85 (c) Press Enter . Registering an F Code Bulletin box 1. Press Bulletin Box . (a) Enter a sub address using the numeric keypad. (b) Press Enter . 2. Enter a box name: (a) Press Box name . (b) Enter a box name using the on-screen keyboard . (c) Press Enter . 3. If required, enter a password: (a) Press Password . (b) Using the numeri[...]

Operation > 86 (c) Press Enter . 6. If required, enable overwrite permission: (a) Press OverWrite . (b) Press ON . (c) Press Enter . 7. If required, enable deletion of document after sending: (a) Press Erase Tx Doc . (b) Press ON . (c) Press Enter . 8. If required, register an ID Code: (a) Press I.D.Code . (b) Enter an ID Code number (4 digit s)[...]

Operation > 87 Deleting an F Code Box 1. Press the SETUP button on the control panel. 2. Press Admin Setup . 3. Enter an administrator's password and press Enter . 4. Press Fax Setup . 5. Press F-Code Box . 6. Press Delete . 7. Select the F code bo x you want to delete. 8. If an ID Code is required, enter the nu mber (4 digits) using the nu[...]

Operation > 88 Receiving using a Sub Ad dress (F Code Polling) By entering a sub address and password, a do cument stored in th e bulletin box of a recipient machine can be taken out (polling). 1. Press the Fax button on the control panel to prompt the Fax Ready screen. 2. Press Others . 3. Press FPolling . 4. Using the numeric keypad, enter the[...]

Operation > 89 Printing Stored Documents Print secure received document s, documents received in the bulletin box and documents stored in the bulletin box. 1. Press the SETUP button on the control panel. 2. Press Store Doc Setting . 3. Press Prin t . 4. Press F-Code Doc. . 5. Select the F code box stori ng the document you want to p rint. 6. If [...]

Operation > 90 Fax Job View/Cancel If you no longer require a stored fa x job, you can cance l and remove it from you r MFP’s memory. 1. Press the FAX JOB VIEW/CANCEL button on the control panel to prompt t he Review commands screen. 2. Press the View reserved T button to display the lis t of fax jobs. 3. Select the fax job you wish to delete.[...]

Operation > 91 Sending a Fax from your PC 1. From your application’ s File menu, select Prin t . 2. In the Select Printer window , highlight the fax driver option. 3. Press the Preference s button to display t he fax driver wi ndow . 4. On the Setup tab: (a) Select the appropriate media si ze from the drop-down menu. (b) Set the resolution qua[...]

Operation > 92 7. On the R ecipient tab: (a) Click the Recipient... button. (b) Select a fa x number from the Phone book panel on the right hand side. Refer to “Adding Fax Numbers to the Phone Book” on page 92. (c) Press the Add button to add this number to the recipient list. (d) Repeat (b) and (c) as required to create the recipient list. [...]

Operation > 93 3. Press the Preference s button to display t he fax driver wi ndow . 4. Click the Phone book... button. The phone book screen displays. 5. Select FAX number -> New ( FAX number) . 6. T ype in the fax number destination Name . 7. T ype in the required FAX number . 8. If required, type in a Comment . 9. Press the OK button to sa[...]

Operation > 94 8. Add recipients to the group list: (a) Select a fax number from the Phone book panel on the right hand side. (b) Press the Add-> button to add this number to the group list. (c) Repeat steps (a) and (b) as required to create the group list. (d) If you need to remov e a number from the recipient li st, highlight t he appropria[...]

Operation > 95 Scanning Basic Operation 1. Place y our document(s) with text face UP in the ADF o r face DOWN on the scanner glass. 2. Press the Scan button (1) on the control panel to prompt the Scan Ready screen. 3. Select th e scan dest ination from the followin g options: -E - m a i l -U S B M e m o r y -L o c a l P C -N e t w o r k P C - R [...]

Operation > 96 Scan to E-mail Using the options available on the touch scree n, you can enter e-mail i nformation and alter the scan output to suit your needs: NOTE For illustration purposes only, the features shown are as accessed from the control panel. NO. FEATURE OPTION DESCRIPTION 1O t h e r s R e p l y T o User defined Use the on-screen ke[...]

Operation > 97 1O t h e r s (cont.) FileFormat C olor: PDF , TIFF, JPEG, XPS Mono (Grayscale): PDF , TIFF, JPEG, XPS Mono (Binary): PDF , TIFF Select the appropriate file form at. ComprsRt Color: High, Medium, Low Mono (Grayscale): High, Medium, Low Mono (Binary): High (G4) , Medium (G3), Raw Select the appropriate compression level. Remember th[...]

Operation > 98 1O t h e r s (cont.) RGB [R] -3, -2, -1, 0 , +1, +2, +3 [G] -3, -2 , -1, 0 , +1, +2, +3 [B] -3, -2 , -1, 0 , +1, +2, +3 Adjust RGB contrast settings. Logout If access control is enabled, logout once you are finished to avoid any unauthorized access. 2 Destination Add ress book Select e-mail address from the address book. Input ra [...]

Operation > 99 4 Density -3 , -2, -1, 0 , +1, +2, +3 Adjust density Darker: Enhance image sharpness and color. Lighter: Reduce hue and color. 5 Resoluti on 75dpi, 100dpi , 150dpi, 200dpi , 300dpi, 40 0dpi, 6 00dpi Allows you to sele ct the appropriate resolution. Remember the higher the r esolution the bigger the file size! 6S c a n S i z e Auto[...]

Operation > 100 Scan to USB Memory 1. Plug the USB memory (1) into the US B port at the front of the machine . 2. Place y our document(s) with text face UP in the ADF or face DOWN on the glass. 3. Press the Scan button on the control panel to prompt the Scan Ready screen. 4. From the Scan Ready screen, press the USB Memory option. 5. Using the o[...]

Operation > 101 Scan to Local PC 1. From the Scan Ready screen, press the Local PC option. The Select screen displays showing four options: -A p p l i c a t i o n -F o l d e r -E - m a i l -P C - F A X 2. Select the option you require, followed by the Color / Mono bu tton to st art scannin g. (a) Application When the Applicati on function is sel[...]

Operation > 102 (c) E-mail When the E-mail function is selected, the Actkey Utilit y executes PC Scan in accordan ce with your settings for “Scan to E-m ail”. The scan ned image dat a is saved i n the specified folder and is re ady for the software to send as an attachment. Complete the data on screen and send. (d) Fax When the PC -Fax funct[...]

Operation > 103 Scan to Network PC Before sending your document to a file server , profiles should be set up first to speed up the process. A profile cont ains a list of fili ng parameters such as your filing protocol, directory, file name and other scanning parameters. Using the options available on the touch scr een, you can en ter network inf[...]

Operation > 104 1O t h e r s (cont.) ComprsR t Color: High, Medium, Low Mono (Grayscale): High, Medium, Low Mono (Binary): High (G4) , Medium (G3), Raw Select the appropriate compression level. Remem ber the higher the compression the bigger the file size! EdgeErase OFF , ON Adjust the width settings using the arrow buttons. Input range: 5 to 50[...]

Operation > 105 2 Doc. Type Doc. Type Text, Text& Photo , Photo Allows you to specify the type of images on the document. Background Removal Auto , OFF, 1(Low), 2, 3, 4, 5( High), sTHR Allows you to block out the color background of the image (assuming document has a co lor background) - such that the backgr ound color is not printe d. Use S[...]

Operation > 106 Managing Profiles Adding a new network profile To add a network profile: 1. Press the Setup button on the control panel to prompt the Setup screen. 2. On the touch screen, press Profile . From here you can register, edit, or delete profiles. 3. Press the Register/Edit button. 4. Select the desired profile number . 5. When registe[...]

Operation > 107 Scan to Remote PC 1. At the MFP: From the Scan Ready screen, press the Remote PC option. 2. Place the docu ment face DOWN on the do c ument glass or face UP in the ADF . 3. At your PC: Start y our scanning application. 4. Select the File menu and choose Scan or Get Photo . A dialogue box with a li st of scanning sources displays.[...]

Operation > 108 7. Press the Scan button to dis play the scanning options. 8. Press the required scan button (1) to start scanning. 9. Press Quit to continue: (a) Press Scan More Pages (2) to continue scanning further documents. (b) Press Scan Other Side (3) to scan the reverse s ide of the original document. (c) Press Done (4) to finish scannin[...]

Operation > 109 Functions Common to Copy, Fax and Scan Operations Continuo us Scan Mode If you need to scan, copy or fax multiple sets of documents from the ADF or doc ument glass, enable the “Cont. Scan” option. To set the fax to c ontinuous scan : 1. Place y our document(s) with text face UP in the ADF or face DOWN on the glass. 2. Press t[...]

Operation > 110 Job Programs If you have a routin e copy, fax or scan job that you perform on a regular basis, you can program the steps into your MFP and create a “s hort cut” allowing you to perform the steps at the touch of a button. You can create si x short cuts using the Job Program function. Creating a Job Program To register a short [...]

Operation > 111 Using a Job Program: To use a pre-programmed short cut: 1. Press the Job Program button on the control panel to prompt the Job Programs screen. 2. Select the job number you wish to use. 3. At the prompt, select Yes to execute the progr am or No to exit. Deleting a Job Program: To delete a Job Program funct ion: 1. Press the Setup[...]

Operation > 112 Reports and Listings Press the Reports button on the control panel to d isplay the list of reporting opt ions available: Configuration 1. Press the Configuration button. 2. At the prompt, press Yes to print the report or press No to cancel the oper ation and return to the Reports screen. Information 1. Press the Information butto[...]

Operation > 113 - Journal Re port: (i) Fax Transmit (ii) Fax Receive (iii) Fax Tx/Rx (iv) Journal Daily Report -F - c o d e B o x L i s t -B l o c k J u n k F a x - Store Doc List 3. At the prompt , press Yes to print the report/list or press No to cancel the oper ation and return to the list of fax reports. Scan 1. Press the SCAN button. 2. Pre[...]

Maintenance > 114 Maintenance Consumable Life Expectancy As a guide, the life expect ancy of these items is: •T o n e r Starter cartridge: The machine is shipped wit h sufficient cyan, magenta, yellow & black to ner for 2,000 images (ISO/IEC19798), of which 750 i mages are used to charge the image drum (1,250 A4 pages remai ning at 5% cove[...]

Maintenance > 115 Replacing Consumable Items Toner Cartridge Replacement The toner used in this machine is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black. Have a sheet of paper handy so th at you have somew here to place the used cartridge while you install the new one. Dispose of the old[...]

Maintenance > 116 2. Press the cov er release (a) and ope n the top cover (b) fully . 3. Note the positions of the four cartridges. It is essential that they go back in the same order . 5. Pull the colored toner release lever (1) on th e cartridge to be replaced fully towards the front of the MFP . WARNING! If the MFP has been powe red on, the f[...]

Maintenance > 117 6. Lift the right -hand end of the cartridge an d then draw the cartridge to the right to release the left-hand end as shown, and wi thdr aw the toner cartridge out of the MFP . 7. Put the cartridge down gentl y onto a piec e of paper to prevent to ner from marking your furniture. 8. Remo ve the new cartridge from its box but l[...]

Maintenance > 118 12. Insert the left end of the cartridge into th e top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge down onto the image drum unit. 13. Pressing gently down on the cart ridge to en sure that it is firmly seated, push the colored lever (1) towards the rear[...]

Maintenance > 119 Image Drum Replacement The MFP contains four image drums: cyan, magenta, yellow and black. 1. Pull the lever (a) firmly to release the lo ck and then gently raise the scanner (b). 2. Press the cov er release (a) and ope n the top cover (b) fully . CAUTION! Static sensitive devices, handle with care. WARNING! If the MFP has been[...]

Maintenance > 120 3. Note the positions of the four cartridges. It is essential that they go back in the same order . 5. Holding it by its top centre, lift the image drum, complete with its toner c artridge, up and out of the MFP . 6. Put the cartridge down gentl y onto a piec e of paper to prevent to ner from marking your furniture and to a voi[...]

Maintenance > 121 image drum cartridge. Place the cartridge on a piece of paper to avoid marking your furniture. 9. T ake the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge wa s placed. K eep it the same way round as the old unit. P ack the old cart ridge inside the packaging materi al fo[...]

Maintenance > 122 14. Gently low er the scanne r . Transfer Belt Replacem ent The belt unit is located und er the four image drums. This unit requires repl acement approximately every 80,000 pages. 1. Switch off the MFP and allow the fuser to cool for about 10 minu tes before opening the cover . 2. Pull the lever (a) firmly to release the lo ck [...]

Maintenance > 123 3. Press the cov er release (a) and ope n the top cover (b) fully . 4. Note the positions of the four cartridges. It is essential that they go back in the same order . WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 1. Cyan cartridge 3. Y ellow cartridge 2. Magenta ca[...]

Maintenance > 124 5. Lift each of the image drum units out of the MFP and place them in a safe place away from direct sources of heat and light. 6. Locate the two fasteners (1) at each s ide of the belt and the lifting bar (b) at the front end. 7. T urn the two fasteners 90° to the left. This will release the belt from the MFP chassis. 8. Pull [...]

Maintenance > 125 9. Lower the new belt unit into place, with th e lifting bar (2) at the front and t he drive gear towards the rear of the MFP . Locate the drive gear into the gear inside the printer by the rear left corner of the unit, and lower the belt unit flat inside the MFP . 10. T urn the two fasteners (1) 90° to the rig ht un til they [...]

Maintenance > 126 Fuser Replacement The fuser is located inside the MFP ju st behind the four image drum units. 1. Switch off the MFP and allow the fuser to cool for about 10 minu tes before opening the cover . 2. Pull the lever (a) firmly to release the lo ck and then gently raise the scanner (b). 3. Press the cov er release (a) and ope n the t[...]

Maintenance > 127 4. Identify the fuser handle (1) on the top of the fuser unit. 5. Pull the fuser retaining lev er (2) towards th e front of the MFP so that it is fully upright. 6. Holding the fuser by its handl e (1), lift the fuser str aight up and out of the MFP . If the fuser is still warm, place it on a flat surface which will not be damag[...]

Maintenance > 128 10. Push the re taining lever (2) to wards the rear of the MFP to lo ck the fuser in pl ace. 11. Close the top cove r and press down firm ly so that the cov er latches closed. 12. Gently low er the scanne r . 2[...]

Maintenance > 129 Cleaning ...the Unit Casing 1. Switch off the MFP . 2. Wipe the unit surface with a soft cloth moistened sparingly with water or neutr al detergent. 3. Use a soft dry cloth to dry t he unit surface. 4. Tu r n o n t h e M F P . ...the ADF From time to time the pad assembly and feed rollers may bec ome contaminated with ink, tone[...]

Maintenance > 130 2. Moisten a soft, clean, lint- free cloth and wipe the feed rollers (3) by moving the cloth from side to side. 3. Rotate t he rollers forward with your fing er and repeat step 2 until the roll ers are clean. 4. Carefully lift inner co ver (4). 5. Wipe rollers (5 & 6) b y moving the cloth from side to side. 6. Rotate t he r[...]

Maintenance > 131 ...the Document Glass The document glass needs to be cleaned oc casi onally to ensure optimum image quality and performance. Clean the glass as follows. 1. Open the document cover (1). 2. Moisten a soft, cl ean, lint-free cloth and gentl y wipe the document glass (2) and the white sheet (3) on the under side of the document cov[...]

Maintenance > 132 ...the LED Head Clean the LED head when printing does not come out clearly, has white line s or when text is blurred. There is no need to switch the MFP off to clean the lens. 1. Pull the lever (a) firmly to release the lo ck and then gently raise the scanner (b). 2. Press the cov er release (a) and ope n the top cover (b) full[...]

Maintenance > 133 3. Moisten a soft, clean, lint-free cl oth and gently wipe the LED head surface. 4. Close the top cov er and press down firm ly so that the cover latches closed. 5. Gently lower th e scanner . CAUTION! Do not use methyl alcohol or othe r solvents on the LED head as damage to the lens surface will occur.[...]

Installing Upgrades > 134 Installing Upgrades This section explains how to instal l optional equipment into your MFP. This includes: • additional RAM memory • paper tra y(s) and storage cabinet ass embly Order Numbers Memory Upgrade This section explains how to instal l addition al RAM memory into your MFP as a memory upgrade. The model come[...]

Installing Upgrades > 135 5. The maximum capacity of your machine is 768 MB , therefore the existing 256 MB board must be remov ed from the RAM ex pansion slot before the new memory upgr ade board can be fitted. T o remove it: (a) Grip the board firmly by its shor t edg es and pull it out of the slot. (b) Place the removed memory board into the [...]

Installing Upgrades > 136 9. Re connect the power cable and switch the MF P on. 10. When the MFP is ready , print a configur ation report as follows: (a) Press Reports button (1) on the scanner control panel. (b) On the touch screen, touch the Configuration button (2). (c) At the prompt, touch Yes to print the report. 11. Examine the first page [...]

Installing Upgrades > 137 Additional Paper Trays and Storage Cabinet Your machine can be upgraded with the followi ng configurations: • One additional paper tr ay and a tall stor age cabinet • T wo additional paper tr ays and a short stor age cabinet Inventory * The accessory pack is the same for configurations A and B. WARNING! Do NOT insta[...]

Installing Upgrades > 138 Installat ion 1. Switch the MFP off and disconnect the power cable. 2. Place addit ional paper tray( s)/cabine t assembly at the desired location. NOTE For illustration purposes, two additional trays and the short cabinet is shown. The procedure for installing one tray and the tall cabinet is identical. 600mm 200mm 200m[...]

Installing Upgrades > 139 3. Fit stabilizing feet: (a) Locate front stabil izing f oot (5) and secure in position using s crews (7) as shown. Repeat for opposite side. (b) Locate rear stabilizing foot (6) and secu re in position using screws (7) as shown. Repeat for opposite side. 4. Observing safety rules for lifting and, usin g l ocating guide[...]

Installing Upgrades > 140 5. Locate plate (3), and secure i nto position using screws (4). 6. Re peat Step 5 for three remaining plates. 7. Posi tion side panels as shown, matching up the locating lugs and sock ets and then push the panel firmly into place. 8. Clip stabilizi ng foot covers i nto position ensuring you align locating lugs and g ro[...]

Installing Upgrades > 141 Setting the Driver Device Options Once your new upgrade has been installed, yo u may need to update the printer driver so that the additional features are available to your applications. Accessor ies such as additional paper trays will only be usable if the printer driver on your computer knows they are there. In some c[...]

Installing Upgrades > 142 Panther (Mac OS X 10.3) 1. Open the Mac OS X Print & F ax Preferences. 2. Click Printing . 3. Click Set Up Printer s… . 4. Ensure your machine is selected and click Show Info… . 5. Click the menu and choose Installable Options… . 6. Select all hardware opt ions appropriate to your machine and click Apply Chang[...]

Troubleshooting > 143 Troubleshooting Clearing Paper Jams Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to us e, your MFP should gi ve years of reliabl e service. However, paper jams occasionally do o ccur, and this section explains how to clear them quickly and s[...]

Troubleshooting > 144 3. Carefully pull the pape r out of the ADF uni t. 4. Close the ADF front cover . In the Printer... 1. Pull the lever (a) firmly to release the lo ck and then gently raise the scanner (b). 2. If a sheet is well adv anced out of the top of the printer , simply grip it and pull gently to dra w it fully out. If it does not rem[...]

Troubleshooting > 145 3. Press the cov er release (a) and open the MFP’ s top cov er (b) fully . 4. If the pape r is advanced far enough , grip it and pull it gently out. If necessary , rotate roller (1) to advance the paper and aid remov al. WARNING! If the MFP has been powe red on, the fuser may be hot. This area is clearly labelled. Do not [...]

Troubleshooting > 146 5. Note the positions of the four cartridges. It is essential that they go back in the same order . It will be necessary to remove the four i mage drums to gain access to the paper path. 5. Holding it by its top centre, lift the cy an image d rum, complete with its toner cartridge, up and out of the printer. 6. Put the cart[...]

Troubleshooting > 147 8. Look into the MFP to check whether any sheets of paper are visible on any part of the belt unit. (a) To remove a sheet with its leading edge at the front of the belt (1), carefully lift the sheet from the bel t and pull it forwards into the i nternal drum cavity and withdraw the s heet. (b) To remove a sheet from the cen[...]

Troubleshooting > 148 9. Starting with the cy an image drum unit nearest the fuser , replace the four image drums into the drum cavit y , making sure to locate them in the correct order . Holding the complete assembly by i ts top centre, lower it into place in t he MFP, locating the pegs at each end into thei r slots in t he sides of the MFP cav[...]

Troubleshooting > 149 8. If your MFP has a duplex unit installed, pr ess the cover release (1) at the centre of the unit, open the cov er and remove any s h eets in this area, then close the cover . 9. Lift the front cov er release and pull open the front cove r . 10. Check ins ide the cover for s heets in this area and remove any that you find,[...]

Troubleshooting > 150 13. Gently low er the scanne r . When the jam has been cle ared, if Jam Recove ry is set to enabled in the Printer Adjust menu, the MFP will attempt to reprin t any pages lost due t o paper jams.[...]

Troubleshooting > 151 Dealing with unsatisfactory printing SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE Vertical white lines can be seen on the printed page. The LED head is dirty. Wipe the LED head with a soft, lint-free cloth. The toner is low. Open the top cover and tap the cartridge a few times to evenly distribute any remaining toner. If symptoms[...]

Troubleshooting > 152 Dealing with Unsatisfactory Copying As well as the sugg estions p rovided in “Dealing with unsatisfact ory printing” on page 151 , ensure that the scanner unit glass is clean at all times. Refer to “...the Document Glass” on page 131 . Horizontal Lines and spots appear periodically. When the interval is about 94 mm [...]

Troubleshooting > 153 Fax Problem Checklist If a problem occurs, read through the list of problems and solutions before calling for service. The MFP will not dial a telephone number. Check the power cable and wall outlet. Make sure that the telephone li ne (not external te lephone or handset) is connected to the LINE socket on the back of the ma[...]

Troubleshooting > 154 MFP is set for delayed transmission but it did not send. Check the display to make sure that the MFP is set to the correct time and date ( see “Time Setu p” on page 5 9 ). MFP will not poll a remote machine. Call the person at the remote machine and make sure that they have loaded do cuments and that their machine is s [...]

Troubleshooting > 155 Information and Error Messages NOTE 1. <%COLOR%> = Y, M, C or K. 2. <%TRAY%> = Tray 1, Tray 2, Tray 3 or MP Tray. 3. mmm = the setup of “paper supply”. 4. ppp = the setup of “med ia type”. STATUS / CODE MESSAGE MEANING / ACTION Initializing Check Data Program Data Receive Error <%DLCODE%> An error [...]

Troubleshooting > 156 Initializing HDD Error <%ERRCODE%> To HDD format Se lect [Format] To shut down Select [Cancel] Encrypted authentication files on the HDD are damaged and the HDD must be re-formatted. Press the Format button to format the HDD; the unit is automatically rebooted. Press the Cancel button to shut down the unit. %ERRCODE% [...]

Troubleshooting > 157 Warning Memory Ove rflow Press <Stop> key Memory overflow occurred during PC fax job receiving. Press the Stop button to return to the default screen. Warning Access Limitation Error Deleted Unauthorized User Data Indicates a job being cancelled due to no print permit: 1. A job received from a user who is denied print[...]

Troubleshooting > 158 Warning Disk Use Failed <%FE_ERR%> Press <Stop> key A disk error has occurred. Press the Stop button to clear the error. %FS_ERR% : 0 - General error 1- Volume not available 3 - File not found 4 - No free file descriptors 5 - Invalid number of bytes 6 - File already exists 7 - Illegal name 8 - Cant del root 9 - [...]

Troubleshooting > 159 Warning Job Log Writing Error Press <Stop> key The job log is not registered correctly due to a disk access error when writing to the HDD. Press the Stop button to clear the message from the screen. Error Install Paper On %TRAY% Please Set paper ( %MEDIA_SIZE%) To cancel Select [Cancel]. Manual paper feed is required.[...]

Troubleshooting > 160 Error Check data Message Data Write Error <%CODE%> Indicates that message data to be updated has failed. %CODE% is a decimalvalue (one digit) and represents the cause of failure: 1. F AIL: Other errors. 2. DA T A_ERROR: Hash check error in data reading/writing, or abnormal FLASH. 3. OVERFLOW : Downloading failure due [...]

Troubleshooting > 161 Error 410 411 412 413 <%COLOR%> Toner Empty Toner empty. 410: Y 411: M 412: C 413: K Warning status takes effect at Cover Open/Close. Allows printing approx. 50 pages (A4 5% duty, density 5%). Error 554 555 556 557 %COLOR% Toner Regional Mismatch %ERRCODE% OKI Regional mismatch: Incorrect toner cartridge fitted (incor[...]

Troubleshooting > 162 Error 540 541 542 543 Please check %COLOR% Toner cartridge %ERRCODE% If the code appears, contact your dealer. Error 540: Y Error 541: M Error 542: C Error 543: K Error 401 Paper size error Open & check the flashing cover Inappropriate long paper was fed from a tray. Check whether multi feed has happened ( See “Cle ar[...]

Troubleshooting > 163 Error 370 371 373 Paper jam! Open & check the flashing cover Open the duplex cover, remove the paper and close the cover. Error 370: Duplex reversal Error 371: Duplex input Error 373: Multi-feed into duplex (duplex remain jam) See “Clearing Paper Jams” . If the code still appears, contac t your dealer. Error 372 Pap[...]

Troubleshooting > 164 Error 544 545 546 547 Please check %COLOR% Toner Cartridge: %ERRCODE % Toner cartridge lever has not been locked. Lock into place securely. Error 544: Y Error 545: M Error 546: C Error 547: K Error 340 341 342 343 Please check %COLOR% Image Drum Image drum not installed correctly. Fit image drum. Error 340: Y Error 341: M E[...]

Troubleshooting > 165 Error Check Data Program Data Receive Error <%DLCODE%> An error has occurred while your machine’s network card firmware is being reprogrammed. %DLCODE% 1. File size error . 2. Check -sum error . 3. Invalid printer model number 4. Invalid module I/F version 5. Invalid F A T version Error Wait a Moment Program Data Wr[...]

Troubleshooting > 166 Error Writing Failed Press <Stop> key Indicates that file saving has failed; file is write-protected. Error USB Memory disconnected Press <Stop> key Indicates that the USB memory was extracted and file saving has stopped. Error Connect to PC Failed Press <Stop> key Machine has failed to connect to a PC. Er[...]

Troubleshooting > 167 Error Search Results Exceeded the Limit Search results from LDAP server exceeded the upper limit. Error Search Root Error Search root not found in LDAP server. Error Address Search Time-out Search failed; time-out error. Error Getting Target IP Failed Check DHCP Settings DHCP server not found. Note: Scan to Email, Scan to N[...]

Troubleshooting > 168 Error Inspection is required. %ERRCODE% : SIP Error Scan Image Processing has failed. Switch the power supply off and then back on. %ERRCODE% 1. RAM Check Error 2. Illegal parameters 3. Memory Overflow 4. Scanner Receiving Time-out 5. Others (F atal Error) Fatal 126 Power Off and Wait for a while %ERRCODE% : Condensing Erro[...]

Specifications > 169 Specifications ITEM SPECIFICATION General Dimensions 22.25 x 26.6 x 26.3 inches (W x D x H) [565 x 658 x 669 mm] Weight Approximately 147 lbs. (66.5 Kg) Power source Input: 120 or 240 VAC, 50 or 60 Hz Power consumption Operating: 1300 W max. Normal operating: 700 W av. (77°F/25 o C) Stand-by: 160 W av. (77°F/25 o C) Power [...]

Specifications > 170 ADF Reverse automatic document feed Yes, U-turn path double sided sheet through type Document size 11.7 inches, 5 x 5.8 inches, longest 35.4 inches 297 mm, 128.5 x 148.5 mm, longest 900 mm Document weight/ thickness Continuous Feed: 17 to 24 lb. US Bond (60 to 105 g/m²) Single Sheet Feed: 17 to 28 lb. US Bond (60 to 128 g/m[...]

Specifications > 171 Network Specification Connectivity Ethernet 1 00Base-TX/10Base-T auto-negotiation with RJ-45 connector Network protocol TCP/IP: Network layer - ARP, IP, ICMP, IPv6 Transport layer - TCP, UDP Application layer - LPR, FTP, TELNET , HTTP, I PP, DHCP/BOOTP, SMT P, WINS, SNMPv1/v3 NetBEUI: SMB, NetBIOS Netware: Remote printer mod[...]

Specifications > 172 Group dial 32 groups Auto redial Yes Sender ID Yes (max. 22 characters) Transmission: Broadcast Yes (max. 530 transmissions) Delayed Yes (up to 100 transmissions; up to one month from current date/time) F code Yes, using ITU standard sub address and pass code F code polling Yes, using ITU stan dard sub address and pass code [...]

Specifications > 173 Supported mail application Microsoft Outlook 2000 Microsoft Outlook Express 5.0 Microsoft Outlook Express 6.0 Netscape Messenger 4.7 Netscape Messenger 4.73 Eudora 4.3.2J Lotus Notes R5 Filing Specification Communication protocol FTP, HTTP, CIFS File formats: B&W Grey/colour PDF, TIFF PDF, TIFF, JPEG, XPS Default file fo[...]

Specifications > 174 This device is not intended for use at visu al di splay workplaces in compliance with BildscharbV. Image drum life 20,000 pages at 3 pages per job Belt life 80,000 letter pages at 3 pages pe r job Fuser life 100,000 letter pages ITEM SPECIFICATION[...]

Appendix A - Moving and transporting > 175 Appendix A - Moving and transporting Moving Your System 1. Enable mirror carriage tr ansfer mode: (a) Press the SETUP button on th e contr ol panel. (b) On the touch screen, press Admin Setup . (c) Enter the administ rator password and press En ter . (d) Press User Install . (e) Press the arrow symbol t[...]

Appendix A - Moving and transporting > 176 (j) On the touch screen, press Close . (k) Press the SETUP button on th e contr ol pane l. (l) On the touch screen, press Shutdown . (m) O n the touch screen, press Yes to confirm shutdown. 2. T urn off the MFP and disconnect or remove the following: • Power cord, earth wire •P r i n t e r c a b l e[...]

Appendix A - Moving and transporting > 177 Transporting Your System 1. Enable mirror carriage tr ansfer mode: (a) Press the SETUP button on th e contr ol panel. (b) On the touch screen, press Admin Setup . (c) Enter the administ rator password and press En ter . (d) Press User Install . (e) Press the arrow symbol twice to vi ew page 3 of the Use[...]

Appendix A - Moving and transporting > 178 (i) Using the tool provided (2), lock th e scanner at the two locations as shown. (j) On the touch screen, press Enter . (k) Press the SETUP button on th e contr ol pane l. (l) On the touch screen, press Shutdown . (m) O n the touch screen, press Yes to confirm shutdown. 2. T urn off the MFP and disconn[...]

Appendix A - Moving and transporting > 179 4. Press the cov er release (a) and ope n the top cover (b) fully . 5. Lift each of the image drum units out of the MFP and pl ace them on a flat table. 6. T ape each junction of the image drum and toner cartridges with viny l tape (1). 7. Re -install the image drum units back into the MFP . 8. Close th[...]

Appendix A - Moving and transporting > 180 9. Gently lower th e scanner . 10. Protect the MFP with cushion pads and put it in a bo x. NOTE It is recommended that you use the original box and packaging if available. WARNING! This product is heavy; a minimum of three people are required to lift it safely. NOTE Be sure to unlock the scanner before [...]