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Philips DPM 9400 manual

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Table of contents for the manual

  • Page 1

    DPM 9400 User Manual[...]

  • Page 2

    DPM 9400 - User Manual ii VERSION DPM 9400 - 05/ 2005 (English ) COPYRIGHT © 2003 - 2005 Ph ilips Austria Gm bH, PSP - Dictation Systems. All rights rese rved. Rep roduction in w hole or in part is p rohibited without t he written consent o f the cop yright o wner. Infor mation in this manu al is subj ect to change withou t notice. TRADEMARKS Pock[...]

  • Page 3

    DPM 9400 - User Manual iii Table of Contents Chapter 1: Introduction ............... ..... .................. ..... .................. ....................... .................. .. .............. 1 DPM features.................. ........... ............ ......... ............ ............ ............ ........... ............ ...... . ............ [...]

  • Page 4

    DPM 9400 - User Manual iv Appendix: Troubles hooting the DPM ....... .... ................... .... ................... ...................... .................. . 26 Index .................. .................. ....................... ....................... ....................... ................. ................... ..... 28[...]

  • Page 5

    DPM 9400 - User Manual 1 Chapter 1: Introduction The DPM 9400 (Digital Poc ket Memo) has been designed to offer op timum user conv enience and gr eater efficie ncy for your d aily work. Thi s manual provi des a comp rehensiv e overview of all the device 's features an d detailed ins tructions on h ow to opera te the device. DPM features • Th[...]

  • Page 6

    DPM 9400 - User Manual 2 Chapter 2: Introducing the DPM This chapt er introdu ces the DPM 9400. Below y ou find a gra phic of the devi ce which s hows and expla ins the various pa rts. You a lso find a de tailed des cription of the DPM di splay and usef ul inform ation on how to oper ate the device with batteries . DPM graphic The foll owing graphi[...]

  • Page 7

    DPM 9400 - User Manual 3 11 12 13 14 15 16 17 11: Memory card slot: In sert the m emory card and push i t down until y ou hear a cl ick. To rem ove the memo ry card from the DPM , push it dow n again unti l you hear the click. 12: L/P : Press this bu tton once ( ● EOL) to evoke the End-of-Letter funct ion which marks the dictati on as finished. P[...]

  • Page 8

    DPM 9400 - User Manual 4 Batteries: 60% Batteries: 40% Batteries: 20% Batteries: empty Status indication bar The stat us indicat ion bar may app ear as fol lows (note t hat the fol lowing over view only li sts the most common displays of the stat us indication bar): : A dictation is b eing recorded . : A sound file is being pla yed back. : A sectio[...]

  • Page 9

    DPM 9400 - User Manual 5 Chapter 3: Getting Started This chapter provides an introduc tion to the basic functions of the DPM 94 00: • Activating the DPM • Memory card • Start screen • DPM menu • Power Save mode Activating the DPM The DPM ca n be turned on and off via the Lock/Ho ld switch. If the device is locked, it is not poss ible to u[...]

  • Page 10

    DPM 9400 - User Manual 6 Note: The m emory c ard del ivered w ith you r DPM 9400 has a lready bee n prefo rmatted. Important: Any memory c ard used w ith the DPM shoul d be f ormatted by the DPM itself and not any oth er device. For more in formatio n on refo rmatti ng the memory card, refer to the correspondi ng DPM menu section in th is manual. F[...]

  • Page 11

    DPM 9400 - User Manual 7 Display appearance The appea rance of the DPM display depends on the correspondin g setting ( St and ard display and Ad vanc ed display opti ons) in SpeechExec Dictate . Fo r more informa tion, re fer t o the SpeechExec Dictate Online Help . • The Standard display option uses larger symbols without showing the st atus ind[...]

  • Page 12

    DPM 9400 - User Manual 8 To exit th e DPM menu , do one of th e follow ing: • Select the m enu entry for exiting the DPM menu an d confirm th e selection by pressing the Jog Dial: • Press the DEL bu tton. User-defined labels This men u entry is on ly availab le if the co rrespondi ng option ha s been enable d in SpeechExe c Dictate and the sett[...]

  • Page 13

    DPM 9400 - User Manual 9 3. Set the time. When you have set and confirm ed the MM (minutes) setting, you will au tomatically return to the DPM main menu. See also the Additional information section below . Setting the date and time (DPM 9400/52) This i s the defau lt date and time fo rmat for DPM 94 00/52: YYYY-MM-DD (y ear-month-d ay) and HH:MM (h[...]

  • Page 14

    DPM 9400 - User Manual 10 • Set SP: Confirm th e setting by pressing the Jog D ial and to retu rn to the D PM main me nu. For more informat ion on the recording format, r efer to the Recording format sec tion in this manual. DPM device beep You can define whether y ou want t he DPM t o beep w hen speci fic operat ions take place. Otherwise the DP[...]

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    DPM 9400 - User Manual 11 • Enable th e backlight ; this is the default setting. Wh en you pres s a button on the DPM, th e DPM display will be backlit for about eight s econds: • Disable the backl ight; this setting gu arantees a longer li fetime for the DP M's batteries: Confirm th e setting by pressing the Jog Dia l and to return you to[...]

  • Page 16

    DPM 9400 - User Manual 12 Chap te r 4 : Ba si c Operatio n s This chapter provides an introduc tion to the basic functions of the DPM 94 00: • Recording a dictation • Reco rding mode (Insert /Overw rite) • Playing back a dictation • Fast Fo rward and Fast Rewind • Deleting parts of a sou nd file and dele ting en tire sound fi les • Fini[...]

  • Page 17

    DPM 9400 - User Manual 13 6. When you are finishe d and do not want to make any fu rther cha nges to the di ctation, press th e L/P button (End-of-Letter and Priority) to mark the current dictatio n as finished (EOL symbol: ). Finishin g a dictation via the L/P butt on is also poss ible in Recor d Standby mode . The file is clos ed and a ne w, empt[...]

  • Page 18

    DPM 9400 - User Manual 14 Note: If you have f inished a fi le with th e EOL attribute, no further recording is po ssible in th is file. It is also not possib le to delete the fil e or to dele te a section from the f ile. Removing EOL and Prio rity from a dictat ion To remove the EOL att ribute or Priority assignment from a dict ation, do the foll o[...]

  • Page 19

    DPM 9400 - User Manual 15 Fast Forward and Fast Rewind The DPM su pports f ast forw arding and fast rewind ing throug h a sound fi le. DPM 9400/00 On DPM 9400/00 , move the 4-Position S witch to the Fas t Forward position ( ) or Fast Rewind positi on ( ) to s tart winding . Hold it at that pos ition to ca rry out the winding ope ration. Wh en the e[...]

  • Page 20

    DPM 9400 - User Manual 16 3. Confirm the operat ion by pressing the DE L button again for at leas t two seconds and the section is deleted permanentl y from the file. The waste bi n symbol indic ates that the section has be en deleted. Deleting a file To permane ntly delete an entire sou nd file, do the f ollowing: 1. If y ou do not have the file y[...]

  • Page 21

    DPM 9400 - User Manual 17 2. Make sure that the 4 -Position Sw itch is in the Stop posit ion ( ). 3. Press the REC (Record) button ; DPM 9400/00 goes into i n Record St andby mode. 4. Move the 4-Position S witch to the Play position ( ). 5. Start dictating and re cording will st art automat ically. The sym b ol for voi ce-activated re cording is sh[...]

  • Page 22

    DPM 9400 - User Manual 18 Chapter 5: Advanced O perations This chap ter introduces you to som e of the mor e advanced as pects of th e DPM: • Inserting in dex marks • Entering user-defin ed labels • Assigning Key words • Recording spoken instructio ns • Transferri ng data between the DPM and a PC • Mandator y user input Note: These func[...]

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    DPM 9400 - User Manual 19 Entering user-defined labels A user-def ined labe l is an alpha numeric st ring whi ch can have up to 13 charact ers. Such a la bel is ent ered directly on the DPM. If and how many use r-defined l abels can be ent ered depe nds on the corre sponding se tting in SpeechExec Dictate . For more informat ion, refe r to the Onli[...]

  • Page 24

    DPM 9400 - User Manual 20 Keywords are a combin ation of th eir usage def inition a nd the content definiti ons for th at usage. All this informat ion is sto red in th e configu ration fi le which is transf erred to t he DPM. On the DPM, the authors can sele ct from th e predefined en tries and as sign them to their dictati ons. These e ntries are [...]

  • Page 25

    DPM 9400 - User Manual 21 10. Assign a fourth Keyword: Typist 11. Assign a fifth Keyword: Delivery The se lected Key word d efinitio ns will b e sto red with y our dict ation. Any new dictati on you cre ate will be assi gned the same inf ormatio n unless you selec t different Keyw ord definit ions. You can sel ect diffe rent Keywo rd definit ions a[...]

  • Page 26

    DPM 9400 - User Manual 22 6. Repeat step s 2 and 3 from above. 7. Confirm the b arcode inpu t for Ke yword 2. This c onclude s the man datory ba rcode input . You can now s tart to record y our dictat ion. For more in formation on the DPM Barcode Sca nner Module 9 284, refer to th e documenta tion delive red with the product. Linked Keywords When t[...]

  • Page 27

    DPM 9400 - User Manual 23 2. Press the Jog Di al again to ac cess the av ailable Key word set s. The curren tly assign ed set is dis played: 3. Move the Jog Dial to scrol l to the Keyword set you want to as sign. 4. Confirm the new assignm ent by pressin g the Jog D ial and to return to the DPM mai n menu. The me nu entry display s the new Keyw ord[...]

  • Page 28

    DPM 9400 - User Manual 24 For examp le, you ha ve a spoken in struction with a length of 12 se conds. You p osition in side the inst ruction at 5 seconds a nd do norma l recording f or 5 second s. Your sound file will t hen have a spok en instru ction of 5 seconds fo llowed by no rmal recordin g of 5 seco nds followed by the remainder o f the instr[...]

  • Page 29

    DPM 9400 - User Manual 25 Depending on how you hav e configured th e download pr ocess with SpeechExec Dictate , the download proc ess is either star ted automatica lly or b y pressing the DL/S .Instr button on the DPM. You can also co nfigure whether individual so und files or all of the sou nd files will be transferred from the DPM to the PC. To [...]

  • Page 30

    DPM 9400 - User Manual 26 Appendix: Troubleshooting the DPM If you have problems with your DPM, please tr y the following before you contact your vendor. Nothing appears on the DPM display • The batter ies are not load ed properly: Verify that the p olarity is co rrect. • The batte ries are dead : Change the ba tteries. • The DPM is turned o [...]

  • Page 31

    DPM 9400 - User Manual 27 PC sound syst em is not f unctioning • The DPM is us ed as a USB s ound device: O pen the Sound s and Multimedia Properties di alog box in the Control Pa nel. Make sure y o ur PC’s sound sy s tem is the Preferred de vice sel ection. Activa te the Use only preferre d de vices option. Rechargi ng batteries is n ot possib[...]

  • Page 32

    DPM 9400 - User Manual 28 Index 4 4-Position S witch Lock/Hold s witch, 5 Playback, 14 A Advanced d isplay, 7 Advanced o perations, 18 Appearance, 7 Assign Keywords, 8 Authors, 20 Automatic recording, 10, 16 B Backlight, 10 Barcode into K eywords, 21 Barcode scan ning, 21 Basics, 12 Batteries, 4 Recharge, 4 Beep, 10 Button DEL, 15 DL/S. Ins tr, 23 [...]

  • Page 33

    DPM 9400 - User Manual 29 Linked, 22 L L/P, 13 L/P button, 13 Label, 19 LCD display, 3 LED, 12, 13 Green, 14 Red, 14 Linked Ke ywords, 22 Lock/Hold s witch, 5 Long Play mo bile, 9, 16 M Memory card, 5 Format, 5 Insert, 5 Reformat, 11 Menu, 7 Backlight, 10 Contrast, 11 Date and time, 8, 9 Device be ep, 10 Keywords, 8 Micropho ne sensiti vity, 10 Rec[...]

  • Page 34

    DPM 9400 - User Manual 30 DPM 9400/5 2, 15 W orkflow mana gement, 24[...]