Sharp FO-IS125N manual

F A CSIMILE MODEL OPERA TION MANU AL FO-IS125N[...]

W ARNING - FCC Regulations state that any unauthorized ch anges or modifications t o this equipment not exp ressly approv ed by the manuf acturer could v oid the user’ s authority to operate th is equipment. Note: This equipment has been tested and f ound to comply with the limits f or a Class B digital device , pursuant to Part 15 of the FCC Rul[...]

Table of Contents 1 Table of Contents 1 Introduction 4 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 A Look at the O peration Panel 9 1. Installation 13 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Basic Setup . . . . . . . . . . . . . . . .[...]

Table of Contents 2 5. Security Functions (Administrator) 71 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Administrator Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 User Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Table of Contents 3 12. Troubleshooting 154 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 FCC Regulatory Information[...]

4 Specifications Print specific ations *The yields may v ar y depending on coverage and operating conditions . **Measured based on letter-size continuous printi ng (3rd through 14th page), excluding warm-up time. Fax specifications T oner car tridg e yield* (continuous prin ting, 5% page coverage, letter paper) Initial star ter c art ridge (inc lud[...]

5 *Based on Sharp Standard Char t at standard resolution , excluding time for pr otocol signals (i.e ., ITU-T phase C time only). Netw ork and general specif ications Reception modes AU T O, M A N UA L Scanning R esolution Horizontal: 203 lines/inch (8 li nes/mm) Ve r t i c a l : Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone: 196 lines/inc[...]

6 As a par t of our policy of continuous improv ement, SHARP reserves the right to make design and specification changes for product improv em ent without p rior notice. The performance specification figures indicat ed are nominal values of production units. There may be some deviations from these v a lues in individual units. Important: This machi[...]

7 Impor tant s afety information Do not disassemble this machine or attempt an y procedures not described in this manual. Ref er all ser vicing to qualified ser vice personnel . Do not install or use the mach ine near water , or whe n you are wet. F or example, do not use the machine ne ar a bath tub, wash bowl, kitchen sink or laundr y tub , in a [...]

8 T rademark inf ormation • Microsoft, Windows and Interne t Explorer are trademarks of Microsoft Corporation in th e U .S.A. and ot her countries . • Acrobat and Adobe are trademar ks of Adobe Systems Incor porated. • Datalight is a registered trademark of Datalight, Inc. FlashFX TM is a trademark of Datalight, Inc. Cop yright 1993 - 2004 Da[...]

A Look at the Operation Panel 9 SPEAKER key Press to listen to the line and fax tones through the speaker when f axin g (p . 57). Note: This is no t a speaker phone . It cannot be used for speaking. HOLD key Press to put a phone call on hold (p. 70). SPEED DIAL key Press to select a fax, e-mail, or network f older destination stored in a 3-digit Sp[...]

A Look at the Operation Panel 10 Display This displays messages and prompts to help y ou operate the machine. GLOB AL ADDRESS key Press to search for a destination in a global address book on an LDAP ser ver (p . 12 6). LINE IN USE light This lights up when the machine is using the phone line to send or receive a fa x . SECURE key Press to set up a[...]

A Look at the Operation Panel 11 RESOLUTION key When a document is in the feeder , press to adjust the scanning resolutio n f or transmission (p . 55). RELEASE key When a fax has been receiv ed to memor y instea d of being printed out because the Secure F ax fun ction has been activated, press this k ey to enter the Secure code and pr int out the f[...]

A Look at the Operation Panel 12 Letter keys 8 7 6 16 18 17 DEL B'C AS T INFO DUPL E X 1 6 2 3 5 4 DEL key Press to delete the character marked by the cursor (the cursor can be mov ed by pressing or ). When the cursor is to the right of a line of text, press to backspace and clear characte rs. T o delete all entere d characters, hold down unti[...]

Unpacking Checklist 13 1. Installation 1. Installation Unpac k ing Chec klist CD-ROM Setup Guide T oner car tr idge T elephone line cord Drum car tr idge Document f eeder tray P a per tray Document ex i t t ray Handset cord Handset Received documen t tray Rapid K ey labels W arranty Sheet Quick Reference Guide P oints to keep in mind when setting u[...]

Basic Setup 14 Basic Setup Connecting the handset Attach the document f eeder tra y and the received document tr a y . Inser t the trays at an angle a nd rotate ba ck Attaching the tra ys Attach the paper tra y .[...]

Basic Setup 15 1. Installation Comments: ♦ The machine does not have a pow er on/off switch. The po wer is turned on and off by simply plugging in or unplugging the power cord. ♦ Whenev er you unplug the power cord, wait at least 5 seconds before plugging it back in. ♦ If your area experiences a high in cidence of li ghtning or power surges, [...]

Basic Setup 16 Connecting the telephone line cord Inser t one end of the line cord into th e sock et on the back of the machine marked TEL. LINE . Inser t the other end into a wall telephone sock et. The machine is initially set for tone dialing. If you are on a pulse dial line, change the “DIAL MODE” setting (pp. 136 and 137). Important: ♦ T[...]

Basic Setup 17 1. Installation Switch/Hub LAN ports LAN cable LAN cable LAN cable Internet Router Connecting the ma chine to y our network T o use the Scan to E-mail and Scan to Folder functions, and to use the machine as a printer, you m ust connect the machine to an Ether net network. In addition, to use Scan to E-mail, the network must hav e an [...]

Installing the Toner Cart ridge and Drum Cartridge 18 Installing the T oner Car tridg e and Drum Car tridge The laser pr inter in the ma chine uses a toner car tr idge and a dr um car tr idge. ♦ The star ter ton er car tr idge included with the machi ne can pr int approximately 1500 letter-size pages at 5% page co ver ag e. ♦ When replacing the[...]

Installing the Toner Cart ridge and Drum Cartridge 19 1. Installation 2 Press the release ( ➊ ) and open the front co ver ( ➋ ). 3 Open the side cover . 4 Remove the ne w drum cartridge from its packaging. 2 1[...]

Installing the Toner Cart ridge and Drum Cartridge 20 5 Insert the drum car tridge into the print compartment, sliding it along the guides. • Do not touch o r allow other objects to contact the dr um (the green cylinder). This may damage the drum. If finger pr ints, dust, or other contaminants get on the dr um, wipe it gently with a clean cloth. [...]

Installing the Toner Cart ridge and Drum Cartridge 21 1. Installation 7 Grasp the cartridg e handle and insert the toner cartridg e into the print compartment, sliding it along the guides. • Make sure the cart ridge “clicks” into place . • Do not touch th e ro ller in the toner car tridge. 8 Close the side cover ( ➊ ), the front cover ( ?[...]

Installing the Toner Cart ridge and Drum Cartridge 22 Resetting the drum counter Each time you install a ne w drum car tridge, follo w the steps b elow to reset the drum counter to zero . 1 Press and then until [LIF E] appears in the display . 2 Press , then until [CLEAR DRUM COUNTER] appear s. 3 Press . INFO ST ART 10 Press . 11 If y ou instal led[...]

Loading Printing Paper 23 1. Installation Loading Printing P aper Y ou can load letter or legal size paper in the paper tray . Maximum n umber of sheets (20-lb . cop y bon d paper at room temperature) Letter size : Approx. 250 sheets Legal size : 100 sheets Caution! Do not use the blank side of paper that has already been printed on. 1 Fan the pape[...]

Entering Your Name and Fax Number 24 Entering Y our Name and F ax Number Enter your name and f ax number . ♦ Y o ur entered name and fax number will be printed automatically at the top of all fax pages y ou send. (This is required by FCC regulations.) 1 Press , then until [ENTR Y MO DE] appears in the display . 2 Press . Display: [O WN NUMBER SET[...]

Setting the Date and Time 25 1. Installation Setting the Date and Time Set the date and time as e xplained below . ♦ The date and time will be printed au to matically at the top of all fax pages you send (this is required by FCC regulations). The date and time also appear in the display . ♦ T o hav e the clock automatically mov e forw ard and b[...]

Setting the Date and Time 26 6 Enter the year (f our digits). Example: 2007 • The currently set time appears (e xa mple): [ TIME 12:19 PM ] 7 Enter a two-digit number f or the hour (“01” to “12”) and a two-digit number f or the minute (“00” to “59”). Example: 9:25 [TIME 09:25 PM] 8 Press to select A.M. or to select P .M. 9 Press t[...]

Setting the Reception Mode 27 1. Installation Setting the Reception Mode The machine has two modes f or receiving incoming fax es: AU TO mode: Select this mode when you only want to receiv e f axe s on the line connected to the machine. The machine will automatically answer all calls on 4 rings and begin fax reception. MANU AL mode: Select this mod[...]

Volume Adjustment 28 Handset 1 When talkin g through the handset, press or to select HIGH, MIDDLE, or LOW . • Note: The v olume re ver ts to MIDDLE each time you replace the handset. Ringer 1 Press or to select HIGH, MIDDLE, LO W or OFF . (Make sure has not been pressed, the handset is not lifted, and a document is not loaded in the feeder .) •[...]

Setting up Network Scanning 29 2. Network Scanning Setting up Netw ork Scanning Introduction The network scanning feature lets you scan a document and directly send the image file to an e-mail recipient (Sca n to E-mail), or to a folder on a computer on your network (Scan to F older). ♦ The scanned file can be in TIFF or PDF format. ♦ Scan to E[...]

Setting up Network Scanning 30 1 Press , then until [NETWORK INFORMA TION] appears. 2 Press . • If the machine has automatically received an IP address and is able to communicate, [ IP ADDRESS/DHCP: ON ] will appear on the top line of the display , follo wed by the IP address on the bottom line. T o show the machine’ s host name, press . • If[...]

Setting up Network Scanning 31 2. Network Scanning If the machine is unab le to comm unicate ... ♦ Check the Ethernet cable. Are the connections secure? Are you using straight-through (not crossov er) cable f or 10Base-T/100 Base-TX? ♦ There ma y be a problem in the router or other device to which the machine is connected. T r y removing and th[...]

Setting up Network Scanning 32 E-mail settings Bef ore the Scan to E-mail function can be used, you must configure the e-mail settings. The e-mail settings speci fy your outgoing (SMTP) mail ser ver , as well as your sender name, sender address, and other inf ormati on that appears in the e- mail to which scanned image files are attached. ♦ The e[...]

Setting up Network Scanning 33 2. Network Scanning T o open the Web page, enter the IP address or host name of the machine in your browser’ s address bar . Click E-mail Setup to open the e-mail settings. Configuring the e-mail se ttings in the W eb page Select E-mail Setup in the menu frame of the W eb pa ge to open the E-mail Setup scree n. Unde[...]

Setting up Network Scanning 34 Fo r t h e Po r t N u m b e r , “ 25 ” is nor mally entered. Under Au thentication Option , select No Authentication if y our SMTP ser ver does not require authentication. If your SMTP server requires SMTP authenti cation, select SMTP A uthentication and enter your User Name and Pa s s wo rd . If your mail service[...]

Setting up Network Scanning 35 2. Network Scanning Using the machine’ s operat ion panel to configure e-mail settings The machine’ s operation panel can also be used to co nfigure sev e ral of the e- mail settings. The settings that can be configured on the machine’s operation panel are shown in the tab l e on the next page. F ollow the steps[...]

Setting up Network Scanning 36 E-mail settings on the machine’ s operation panel The e-mail settings th at can be configured on the ma chine’ s op eration panel are shown below . Enter the required inf orm ation for each setting as e xplained in the table (this is done in step 4 of the procedure on the previous page). ♦ The sender address is [...]

Storing E-mail Addresses 37 2. Network Scanning Storing E-mail Addresses Y ou can store e-mail addresses in Rapid K eys and Speed Dial n umbers. ♦ An e-mail address stored in a Rapi d K e y is selected by simply pressing that ke y . A total of 36 Rapid Ke ys are av ailable. (Note: Attach the Rapid K ey labels as shown on page 9.) ♦ An e-mail ad[...]

Storing E-mail Addresses 38 T o store a new e-mail address , click E-mail under Destination Management in the menu frame. The screen below will appear . Enter the name of the destination in Destination Name and select the Rapid K ey or Speed Dia l number that you wish to use from the list. T ype in the E- mail Address of the destination and select [...]

Storing E-mail Addresses 39 2. Network Scanning Using the operation panel to store e-mail addresses F ollow the steps below to store an e-mail address using the machine’ s operation panel. 1 Press then . 2 T o store a number in a Rapid Key , press the desired Rapid Key . T o store a number in a Speed Dial number , press and enter the desired Spee[...]

Storing E-mail Addresses 40 8 Select the default file format that w ill be used f or scanned images if the user does not specify a format at the time of transmission. Press to select TIFF , or to se lect PDF . 9 If y ou selected a Rapid K ey or Speed Dial number in St ep 2, the display will briefl y show [ST ORED], and th en [NEW NUMBER]. Go to Ste[...]

Storing E-mail Addresses 41 2. Network Scanning • Searc h: Press or until the destin ation appears in the display and press . Display: [1=EDIT , 2=CLEAR] 3 Press for “EDIT” or f or “CLEAR”. • If you pressed f or “CLEAR”, press and go to Step 9. 4 If you selected “EDIT”, make the de sired chang es to the e-mail address. • Press[...]

Scan to E-mail Transmission 42 1 Adjust the document guides to the width of your document. 2 Insert the document face down in the document feeder . The top edge of the document should ente r the feeder first. • SEND READ Y will appear in th e display . • Up to 30 letter-size sheets (5 legal-size sheets) can be p laced in the feeder at once. •[...]

Scan to E-mail Transmission 43 2. Network Scanning 3 Enter the destination e-mail addr ess using one of the follo wing methods: • Press , and enter the ad dress with the lette r and number ke ys (p. 12). When f inished, p ress . • If the address has b een stored in a Ra pid K ey , press the R apid K ey . • If the address has be en stored in a[...]

Scan to E-mail Transmission 44 • FILE FORMA T: Select the f or mat of the scanned image file. Press f o r TIFF or f or PDF . (Make sure the recipient has an image viewer that can show images in the selected f or mat.) • FILE NAME: T o use an automatically generated file name for the scanned file, press (A UTO). T o assign a custom name, press ([...]

Scan to E-mail Transmission 45 2. Network Scanning Err or messa ges If transmission is not successful because the machine is unable to connect to your mail server , one of the follo wing error messages will appear . [ CONNECTION ERROR ] This appears when co mmunication d oes not take place correctly on your local network, usually due to a problem w[...]

Network Settings 46 Netw ork Settings If your network requires that you assign a static (per manent) IP address to th e machine, f ollow the steps below to disable DHCP (automatic IP address assigment) and configure the network setti ngs. ♦ Consult your network administrator f or the inf orma tion that must be entered. After DHCP is disab led, th[...]

Network Settings 47 2. Network Scanning • If you mak e a mistake, press to mo ve the cursor to the mistake and enter the correct number . 6 When finished entering the number , press . 7 The next setting will appear in the display . R epeat Steps 4 through 6 to configure the next setting, or press to e xit. ST ART ST OP Initializing the netw ork s[...]

Scan to Folder / FTP 48 Scan to Folder / FTP Y o u can also scan and send a document di rectly to a folder on a computer on your network, or t o an FTP se r ve r . T o use this feature , you must first st ore the destination in a Rapid K ey or Speed Dial number . Follow the appropriate procedure below to store a Scan to F older destination or FTP d[...]

Scan to Folder / FTP 49 2. Network Scanning T ype in the Folder Path (the name or IP address of the computer on which the f older is located, f ollowed b y the path to the folder). F or example, to specify the “NetworkScanDocs” folder in the “Product Planning” folder on “ComputerA”, type in the following: ComputerAProduct PlanningNe[...]

Scan to Folder / FTP 50 Click FTP under Destination Managem ent in the menu frame. The screen below will appear . Enter a name f or the destination in Destination Name and select the Rapid K ey or Speed Dial number that you wish to use from the list. T ype in the Hostname or IP Address of the FTP server and the Directory where the file will be stor[...]

Scan to Folder / FTP 51 2. Network Scanning 2 Select the destination usi ng one of the following methods: • If the destination has been sto red in a Rapid Ke y , press the Rap id K ey . • If the destination has been sto red in a Speed Dial number , press and enter the Speed Dial number . • T o search for the destination, press , press or unti[...]

Transmittable Documents 52 T ransmittable Documents Minimum document size and weight 14 lbs. (52 g/m²) Minimum siz e Minimum w eight Maximum document size and weight The maximum size and weight of documents th at you can load in the document feeder depend on how man y sheets you load. Loading up to 30 sheets at once: Size: Letter (8.5” x 11”, [...]

Loading the Document 53 3. Sending Fa x e s 1 Adjust the document guides to the width of your document. Other restrictions ♦ The scanner cannot recognize yellow , greenish yellow , or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be d r y before the y pass through the document feeder . ♦ All clips, staples, and pins must[...]

Loading the Document 54 2 Insert the document face down in the document feeder . The top edg e of the document should ente r the feeder first. • SEND READ Y will appear in the displa y . 3 Adjust the resolution an d/or contrast settings as e xplained on page 55, then dial the recei ving machine as explained on pag e 57. Note: When inserting a lar[...]

Adjusting the Resol ution and Contrast 55 3. Sending Fa x e s Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. ♦ The default resolution setting for f axi ng is ST AND ARD . The de f ault contrast setting is A UT O. ♦ Adjust the settings each time you do not want to use the d[...]

Adjusting the Resol ution and Contrast 56 1 Load the document(s). • The resolution/contrast cannot be adjusted unless the docume nt is loaded. 2 Press one or more times unti l th e desire d resolutio n and contrast settings app ear in the display . • The first time you mo v e through the list of resolution settings, the contrast setting A UT O [...]

Sending a Fax by Norm al (Manual) Dialing 57 3. Sending Fa x e s Sending a F ax b y Normal (Manual) Dialing With Nor mal Di aling, you pick up the handset (or press ) and dial by pressing the number ke ys. ♦ If a person ans wers, y ou can talk with the m through the handset before sending the fax. (If y ou pressed , y ou must pick up the handset [...]

Sending a Fax by Norm al (Manual) Dialing 58 5 When you hear the fax tone , press . Replace the handset. • If the transmission is completed successfully , the machine will beep once. • If an error occurs, the machine will beep three times and pr int a T ransaction Repor t to inform you of the problem (see page 143). ST ART P age counter for Nor[...]

Sending a Fax by Norm al (Manual) Dialing 59 3. Sending Fa x e s 6 Follow Steps 2 to 5 of the Normal Dialing procedure to send the fax. • T o cancel a batch number entr y , remove the document from the f eeder or press . • If the number of pages actually trans mitted is not the same as the batch number entered, an alar m will sound and [ P A GE[...]

Sending a Fax by Automatic Dialing 60 Sending a F ax b y A utomatic Dialing Y ou can store your most frequently di aled fax and phone numb ers in Rapid K eys and Speed Dial numbers. ♦ A number stored in a Rapid Ke y is dialed by simply pressing the Rapid K ey . A total of 36 Rapid K eys are a vailab le. (Note: Attach the Ra pid K ey labels as sho[...]

Sending a Fax by Automatic Dialing 61 3. Sending Fa x e s 3 Press to select “F AX”. Display: [F AX # MODE] 4 Enter the fax or phone number by pressing the number keys (maximum of 32 digits). (Note: A space cannot be enter ed.) • T o clear a mistake, press . • If a pause is required between any of the digits to access a special ser vice or a[...]

Sending a Fax by Automatic Dialing 62 Editing and clearing auto-dial n umbers T o make changes to a pre viously sto red auto-dial number , or clea r a number , f ollow these steps: 1 Press then . 2 Select the number that y ou wish to edit or delete usi ng one of the methods below: • Rapid Key: If the number is stored in a Rapid Ke y , press the R[...]

Sending a Fax by Automatic Dialing 63 3. Sending Fa x e s 6 Make the desired chan ges to the nam e. • Press or to mov e the curso r to the letter or letters you wish to change, and then press the appropriate letter key . The new letter will replace the old letter . Y ou can also press to backspace and clear letters. • If you do not wish to chan[...]

Sending a Fax by Automatic Dialing 64 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Select the fax number usin g one of the methods below: • Rapid Key Dialing: If the number is stored in a Rapid K ey , press the Rapid Key . • Speed Dialing: If the number is stored in a Speed Dial number , press and enter[...]

Sending a Fax by Automatic Dialing 65 3. Sending Fa x e s Sending a fax by Direct Ke ypad Dialing Use this method to dial a full fax number without using the ha ndset. 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Enter the number of the receivin g machine with the number keys. • If a pause is required b e[...]

Sending a Fax by Automatic Dialing 66 A utomatic redialing If you use auto dialing (including Direct K eypad Dialing) to send a fax and the line is busy , the machine will au tomatica lly make three redial attempts at inter vals of fiv e minutes. During this time, [ RECALLING ] will appear in the display , follow ed by the attempt number . Y ou wil[...]

Sending a Fax by Automatic Dialing 67 3. Sending Fa x e s Checking and canceling stored fax jobs If you use automatic dialing (including Direct K eypad Dialing) to send a f ax while the machine is busy with another job , the fax job will be stored in the machine’ s memor y and performed after a ll previously stored jobs are finished. T o check wh[...]

Using AUTO Mode 68 Using A UT O Mode T o select A UTO mode, press (with no document in the f e eder) until [ AU T O ] appears in the displ ay . In A UTO mode, the machine automatically ans wers all calls on 4 r ings and receives incoming f ax es. ♦ If you pic k up th e handset before the machine ans wers, you can talk to the other party and recei[...]

Using MANUAL Mode 69 4. Receiving Fa x e s 1 When the machin e rings, pick up the handset. 2 If y ou hear a soft fax tone, wait un til the display sho w s [RECEIVING] and then replace the handset. ♦ If [ RECEIVING ] does not appear (or if you ha v e set the F ax Signal Receive setting to NO (pp . 136, 138)), press to begin reception. 3 If the oth[...]

Reception to Memory 70 Putting a call on hold T o put the other par ty on hold dur ing a phone cal l, press . When this is done, the y cannot hear you. Y ou can put the handset back in the cradle without breaking the con nection. When y ou are ready to speak with the other par ty again, pick up the handset. If you did not put the handset back in th[...]

Introduction 71 5. Security Functions Intr oduction The security fu nctions help you control the use of the machine and ensure that sensitive documents are k ept confidential. The security fu nctions are descr ibed below . Any combination of these functions can be used. Note: Only the administrator of the ma chine can set up and activ a te the secu[...]

Administrator Code 72 Administrator Code The security functions can only be set up and changed by the administrator of the machine. T o access the security functions, the administrator must enter the administrator code. The administrator code has been set to “0000000 0” at the f actor y . It is strongl y recommended that the admi nistrator of t[...]

Administrator Code 73 5. Security Functions P asswor d protection f or the W eb page T o require that users enter a pass word in order to access the machine’s W eb page, open the W eb page (see page 32) and click Pa s s wo r d s in the menu frame. The Pa s s wo r d S e t u p screen w ill appear . Enter a pass word for regular users under User P a[...]

User Authentication 74 User A uthentication This function restr icts use of the machine to authenticate d users. When the function is activ ated, all users m ust log in b y entering a login name and passw o rd, or a user number , in order to use the machine. T o set up this function, the administrator must: 1 . Select the login method. Y ou can sel[...]

User Authentication 75 5. Security Functions Setting up user authentication in the W eb page Open the machine’s W eb page as explained on page 32. Click User Contr ol under Device Setup in the menu frame. The screen below will appear . Under Default Settings , set User A uthentication to Enable . Select A uthenticate a user by Login Name a nd Pas[...]

User Authentication 76 Enter the user information as app ropriate. ♦ The E-mail Address is required if the user will be using the A uth orized T ransmission function (page 88). If the authenticati on method is Login Name and Passw ord and you will be using an LD AP se r ver f or authentication , select Network A uthentication . Otherwise select L[...]

User Authentication 77 5. Security Functions 1 Press , then until [USER CONTR OL] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code and press . 2 Press , then until [A UTH. METHOD] appears. 3 Press to select authentication by lo gin name and pass wor d, or to select authentication by user number on[...]

User Authentication 78 1 Press , then until [USER CONTR OL] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code and press . 2 Press , then until [USE R REGISTRA TION] appears. 3 Press twice. 4 Enter the name of the user (maximum of 20 characters). • This name is o nly used for user ma nagement; it [...]

User Authentication 79 5. Security Functions 1 Press , then until [USER CONTR OL] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code a nd press . 2 Press , then until [USER REGISTRA TION] appears. 3 Press . 4 Press or until the user that you wish to edit or delete appears, and press . • If you wis[...]

User Authentication 80 6 If you selected “EDIT”, make the de sired cha nges to the name of the user . • Press or to mov e the curso r to the letter or letters you wish to change, and then press the appropriate letter key . The new letter will replace the old letter . Y ou can also press to backspace and clear letters. • If you do not wish t[...]

User Authentication 81 5. Security Functions Using the operation panel to activ ate the user authentication function F ollow the steps below to activate t he user authentication functio n at the operation panel. 1 Press , then until [USER CONTR OL] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code [...]

User Authentication 82 Pr ocedure f or login b y user number T o log in and use the machine when th e authentication method is user number , follow the steps below . 1 Press any key on the operation panel of the machine. Display: [ENTER Y OUR USER NO .] 2 Enter your user number with the number keys. 3 Press . • The display will brie fly show [ LO[...]

User Authentication 83 5. Security Functions 2 If you are logging in local ly to the machine, press or until your login name appears in the dis play , or enter your login name with the letter keys. If you are logging in to an LDAP server , enter your login name with the letter keys (if the authen tication type is “SIMPLE”, enter y our “Displa[...]

Secure Fax 84 Secure F ax T o prev ent others from viewing or taking your receiv e d f ax es, use the Secure F ax functi on. When this function is activated, received f axes are held in memor y without being pr inted. T o print the fax es, a preset Secure code must be entered. Setting the Secure code The Secure code is used to pr int received f ax [...]

Secure Fax 85 5. Security Functions Activ ating Secure Fax F ollow the steps below to activate Secure F ax. ♦ Secure F ax cannot be activated unless a Secure code has been set. 1 Press , make sure that [SECURE F AX] appears, and press . Display: [SECURE F AX] / [1 = ON, 2 = OFF] • If the displa y shows [ENTER P ASSWORD] after y ou press , enter[...]

Secure Fax 86 Deactivating Secure F ax T o deactiv ate Secure F ax, fo llow the steps below . ♦ Secure F ax cannot be d eactivated while receiv ed fax es are held in memor y . (while [ RECEIVED SECURE F AX ] ) appears in the display). First print the received f axes and then deactiv ate Secure F ax. 1 Press , make sure that [SECURE F AX] appears,[...]

Secure Fax 87 5. Security Functions Clearing the Secure code T o clear the Secu re code, f ollow the steps below . ♦ Secure F ax must be deactivated (see page 86) bef ore you can clear the Secure code. 1 Press , make sure that [SECURE F AX] appears, and press . • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator[...]

Authorized Transmission 88 A uthorized T ransmission The A uthorized T ransmission function requires th at a super visor approve f axe s and Scan to E-ma il transmissions before transmission can take place. Each time a user performs a f ax or Sc an to E-mail transmission, the ma chine automatically sends an e-mail notific ation (with the scann ed i[...]

Authorized Transmission 89 5. Security Functions Enter the host name o r IP address of the POP ser ver that the machine will use to receive e-mail, the e-mail address assigned to the machine, the user name of the machine’ s e-mail account, and the password. E-mail account settings in the W eb page Open the machine’s W eb page as explained on pa[...]

Authorized Transmission 90 Using the W eb page to conf igure A uthorized T r ansmission settings T o open the Authorized T ransmission settings, click Aut h o r i z e d T rans mission in the menu frame. The follo w ing screen will appear . Set A uthorized T ransmission to Enable and select the type of operation that you wish to be author ized in Op[...]

Authorized Transmission 91 5. Security Functions 1 Press , then until [A UTH. TRANSMISSION] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code and press . 2 Press , then until [AUTHORIZED APPR O VER] appears. 3 Press . 4 Press . 5 Enter the e-mail address of the superv isor with th e lett er (and nu[...]

Authorized Transmission 92 Using the operation panel to edit and delete supervisors F ollow the steps below if you need to edit the inf o rmation stored f o r a super visor or delete a super visor . 1 Press , then until [A UTH. TRANSMISSION] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code a nd pr[...]

Authorized Transmission 93 5. Security Functions 6 If you selected “EDIT”, make the de sired chang es to the e-mail address of the supervis or . • Press or to mov e the curso r to the letter or letters you wish to change, and then press the appropriate letter key . The new letter will replace the old letter . Y ou can also press to backspace [...]

Authorized Transmission 94 Using the operation panel to activ ate A uthorized T ransmission F ollow the steps below to activate (or deactivate) the A uthorized T ransmission function using th e operation panel. ♦ At least one super visor must be stor ed before A uthor ized T ransmission can be activated. 1 Press , then until [A UTH. TRANSMISSION][...]

Authorized Transmission 95 5. Security Functions 1 T ouch any key on the operation pa nel of the machine and log in. 2 Load the document in the feeder and perf orm all steps of the transmission. • When you finish the transmission procedure, if more than one super visor has been stored, the display will show the name of the first super visor and [[...]

Call Restriction 96 Call Restriction T o ensure that a f ax or e-mail message is not accidentally sent to the wrong destination because of a mistake made while dialin g the fax number or entering th e e-mail address, the Call Restricti on function 1) only allows a destination that has been stored in a Rapid Ke y or Speed Dial number to be used f or[...]

Call Restriction 97 5. Security Functions 2 Press , then until [SET PERMI TTED #] / [1=NEW , 2= SEARCH] appears. 3 Press (SEARCH). 4 Press or until the desire d de stination appears (only destinations that ha ve not yet been permitted will appear) . • T o check the fax number or e-mail address of a name th at appears, press . 5 Press . 6 Press (Y[...]

Call Restriction 98 Activating Call Restriction F ollow the steps below to activate Call Restriction. ♦ T o activate Call Restr iction, at lea st one stored d estination must be per mitted to be used. 1 Press , then until [CALL RESTRICTION] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code a nd p[...]

Call Restriction 99 5. Security Functions Storing/editing destinations with a permission setting The follo wing procedure can be used to sp ecify the per mission setting at the same time as you store a ne w fax number or e-mail address. This sa ves you the trouble of first storing the destinatio n u sing the regula r procedure and then using the pe[...]

Send Hold Function (Fax Only) 100 Send Hold Function (F ax Only) T o ensure that a fax is not accidentally sent to the wrong fax number when you use automatic dialing, this function displays the f ax number (or the name stored for the f ax number) that you entered and prompts you to confir m that it is correct. After you check the n umber , press t[...]

Send Hold Function (Fax Only) 101 5. Security Functions Sending a fax when the Send Hold function is activated 1 Load the document(s). • If desired, press to set the resolution a nd/or contrast. 2 Enter the fax number using one of the methods below: • Press a Rapid K ey . • Press , enter a 3-digit Speed Dial number , and press . • Enter the[...]

Installing the Printer Driver 102 6. Printing Installing the Printer Driver The machine can be used as a network pr inter . ♦ T o use the machine as a ne twork pri nter , it must be connected to your network as explained on page 17, and it must be assigned an IP address as explained on page 29. The printer dr iver must be installed on each comput[...]

Installing the Printer Driver 103 6. Printing Removing the printer driver T o remov e the installed printer d river , simply delete the icon of the pri nter from the pr inters window (right-click the pr inter icon an d select Delete ). If printer drivers are installed f or multiple FO-IS125N ma chines, all printer drivers can be remov ed at once us[...]

Printing a Document Fr om an Application 104 Printing a Document Fr om an Application 1 When you are ready to print a document from an application on your computer , select “Print” from the File menu. • The Print dialog box appears. 2 Make sure that “SHARP FO-IS125N/1 20N” is selected as the printer . 3 If y ou need to select the paper si[...]

Selecting Print Settings 105 6. Printing Selecting Print Settings The print settings are selecte d in the Printing Preferences . ♦ T o make temporary changes to the pr int settings, open the Printing Preferences from an application as explained in Step 2 on page 104. The settings will remain in effect only while the application is running . ♦ T[...]

Selecting Print Settings 106 P age Lay out tab N-up: This is used to print multiple reduced-size images on one sheet of paper . Click the setting and select the desire d number of images. Print Quality: This deter mi nes the clari ty of the printed image. Click the setting and select the desired qua lity (a higher setting produces a clearer image).[...]

Selecting Print Settings 107 6. Printing P aper tab Pa p e r S i z e : Click the setting and select Letter or Legal for the paper size . (Make sure that the selected size of paper is loaded in the paper tra y .) Orientation : Select Po r t r a i t or Landscape to match the orienta tion of y our document. Fit to Paper : Select this and then sele ct [...]

Selecting Print Settings 108 Adv anced tab Copy Count : T o chan ge the number of copies printed of each page of your document, click this setting and enter the desired number. Adv anced Printing Featur es : Nor mally this is set to Enabled to allow you to use the advanced printing features. Halftoning : This is normal ly set to Au t o S e l e c t [...]

109 7. Making Copies 7. Making Copies The machine can be used as a conv enience copier . Follow the steps below to make copies . A B C A B C A B C C C B B A A Originals Sorted (SORT COPY) Not sorted (MULTI COPY) Example: T wo copies each of three ori ginals Sorting copies The machine is initially set to not sor t copies. If you wish to ha ve copies[...]

110 If [MEMOR Y FULL] appears... If you place many originals in the feeder , the memor y may become full bef ore all pages can b e scanned (the display will show [ MEMOR Y FULL ]). If th is happens, only the pages that were scanned will be copied and the remainin g pages will automaticall y feed out. Repeat the copy procedure for the remaining page[...]

Broadcasting 111 8. Special Functions 8. Special Functions Br oadcasting Y ou can send the same document to as many as 50 fax or e-mail destinations in just one operation. ♦ The destinations must be all fax or all e-mail. It is not po ssible to mix fax and e-mail destinations. ♦ Only destinations stored in Rapid Ke ys and Spee d Dial numbers ca[...]

Broadcasting 112 • Y ou can press to scro ll through and check your entered destinations. T o delete a de stination, press when it appears. 7 When you ha ve finished se lecting destinations, press . • If you are broadcasting to fax destinations, transmission will begin. • If you are broadcasting to e-mail destinations, you can press to select[...]

Broadcasting 113 8. Special Functions Br oadcasting using a Gr oup Ke y If the destinations to which you want to broadcast hav e all bee n stored in one Group K ey (see Storing numbers in Group Ke ys which f ollo ws), yo u can perf or m the broadcast op eration usin g the f ollowing simplified procedure: 1 Load the document(s). • If desired, pres[...]

Broadcasting 114 1 Press , then until [ENTR Y MODE] appears. 2 Press , then until [GROUP ENTR Y] appears. 3 Press (SET) to store a group. (P ress (CLEAR) to c lear a group.) 4 Press the Rapid Ke y that y ou want to use as a Group Key . (If you are clearing a Group Key , p ress the Group key that you want to clear and go to Step 8.) • If [ ALREAD [...]

Distinctive Ring (Requires Service) 115 8. Special Functions 9 Press to exit. ST OP Distinctive Ring (Requires Service) Impor tant: T o use this function, y ou must subscribe to a Distinct iv e Ring ser vice from your telephone company . The machine may not be compatible with some Distinctive Ring services. Distinctive Ring is a service offered b y[...]

Distinctive Ring (Requires Service) 116 4 If you changed the setting from “OFF SETTING” to any of the ring patterns, [SUBSCRIBED THI S SER VICE?] will ap pear . If you have subscribed to a distin ctive ring service, press . (Otherwise, pre ss any other ke y to return to St ep 3 and select “OFF SETTING”.) 5 Press to exit. 6 Press to set the [...]

Blocking Unwanted Faxes 117 8. Special Functions Bloc king Unwanted F axes The Anti Junk F a x function blocks rec eption of fax es from fax numbers that you specify . T o use this function, enter the fax n umbers that you w an t to bloc k. Up to five numbers can be entered. 1 Press , then until [ENTR Y MODE] appears. 2 Press , then until [ANTI JUN[...]

Blocking Unwanted Faxes 118 Editing and c learing Anti Junk n umbers 1 Press , then until [ENTR Y MODE] appears. 2 Press , then until [ANTI JUNK #] appea rs. 3 Press . 4 Press or until the number you want to edit or c lear appears in the display . 5 Press . 6 Press fo r EDIT or fo r CLEAR. • If yo u selected CLEAR, go to Step 8. 7 If you selected[...]

Duplex Scanning 119 8. Special Functions Duple x Scanning Duplex Scanning is con v enient for transmitting or cop ying two-sided documents. When this function is select ed, you simply f eed all pages of the document through the machine once, tu r n the stack of pages ov er , and f eed the stack through again. The machine will automatically sor t th[...]

Receiving Faxes to E-mail/Folder 120 Receiving F axes to E-mail/Folder If you ha ve connected the machine to a network, you can hav e incoming fax es from specified fax n umbers (or all fax n u mbers) automatically conv er ted to e- mail and forw arded to designated e-mail recipi ents, or con verted to image files and forw a rded to a network folde[...]

Receiving Faxes to E-mail/Folder 121 8. Special Functions 3 Press to select “SET”. • T o clear a previously stored group , press . 4 Enter a 2-digit number from “01” to “ 3 0” (this number is used to identify the group yo u will store) . • If you are clearing a group , enter the 2-digit number of the group you wish to clear and go t[...]

Receiving Faxes to E-mail/Folder 122 1 Press , then until [F AX TO E-MAIL/FOLDER] appears. 2 Press . Displa y: [A CT . F AX T O MAIL/FLDR] 3 Press to select “ON”. • T o deactivate the function, press to select “OFF”. 4 Press to exit. FUNCTION ST OP Activa ting (and deactivati ng) F a x to E-mail/Folder After you ha ve stored one or more F[...]

Searching for an Address in a Global Address Book 123 8. Special Functions Sear ching f or an Address in a Global Addr ess Book If you ha ve connected the machine to a networ k and hav e an LD AP ser ver on the network, you can search for a destination in a g lobal address book on the LD AP ser ver . The retriev ed address can be used as the destin[...]

Searching for an Address in a Global Address Book 124 Example screen when the auth entication type is “SIMPLE” Enter the host name (see page 123) or the IP address o f the LD AP ser ver Select SIMPLE for t h e Aut hentication T ype Fo r t h e User Name , enter the name that appears in Display n ame on the General tab of the user proper ties o f[...]

Searching for an Address in a Global Address Book 125 8. Special Functions Example screen when the auth entication type is “DIGEST -MD5” Enter the host name of the LD AP ser ver (see page 123) Select DIGEST -MD5 for the A uthentica tion T ype Fo r t h e User Name , enter the name that appears in User logon name on the Acc ount tab of the user p[...]

Searching for an Address in a Global Address Book 126 Searc hing for an addre ss in a global address book F ollow the steps below to search for a fax n umber or e-mail address on the LD AP ser ver when sending a f ax or performing a Scan to E-mail transmi ssion. 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 [...]

Searching for an Address in a Global Address Book 127 8. Special Functions • T o show details on a displa yed destination, press , and then press to show the e-mail address or to show the f ax number . (If multiple e-mail addresses or fax nu mbers are stored, continue to press or to show the other e-mail addresses / fax numbers.) If an e- mail ad[...]

Polling (Requesting a Fax) 128 P olling (Requesting a Fax) P olling allows you to call another f ax machine and hav e it send a document (previously loaded in its f eeder or in memor y ) to your machine without assistance from the operator of the other machine. Note: P olling is useful whe n you w ant the receiving f a x machine, not the transmitti[...]

Polling (Requesting a Fax) 129 8. Special Functions Being polled (Memory polling) T o let another fax machine poll your machine, you must first scan the document into memor y using the follo wing procedure. T ransmission will take place when the othe r fax machine calls your machine and activates polling. Y ou can choose whether to allow polling on[...]

Polling (Requesting a Fax) 130 Clearing a memory polling document T o clear a memor y polling document from memor y , f ollow the steps below . 1 Press , then until [MEMOR Y POLLED] appea rs. 2 Press . 3 Press to select CLEAR. 4 Press to clear the document. 5 Press to return to th e date and time display . FUNCTION ST ART ST OP P olling security P [...]

Polling (Requesting a Fax) 131 8. Special Functions 3 Press (ON) to turn o n polling secu rity . (T o turn off p olling security , press (OFF).) 4 Press to exit. ST OP Storing fax number s f or polling permission Y ou can store up to 10 fax numbers in y our machine's list of permitted numbers. 1 Press , then until [ENTR Y MODE] appears. 2 Pres[...]

Polling (Requesting a Fax) 132 1 Press , then until [ENTR Y MODE] appears. 2 Press , then until [POLLING P ASSCODE] appears. 3 Press . 4 Press or until the number you want to edit or c lear appears in the display . 5 Press . 6 Press fo r EDIT or fo r CLEAR. • If yo u selected CLEAR, go to Step 8. 7 If you selected EDIT , make the desired changes [...]

Timer Transmission 133 8. Special Functions Timer T ransmission The Timer function allows you to store a f ax transmissi on job to be performed automatically at a time you specify . The time can be specified up to 24 hours in advance . ♦ Y ou can use this function to take adv antage of lower off-peak rates without having to be there when the tran[...]

Timer Transmission 134 7 Press . 8 Enter the fax number using one of the methods below: • Rapid Key Dialing: Press a Ra pid K ey . • Speed Dialing: Press and enter a 3-digit Spe ed Dial number . • Sear ch Di aling: Press or un til the nam e or number of the other par ty appears in th e display . • Gro up Dialing: Press a Group K ey . Go dir[...]

Timer Transmission 135 8. Special Functions 1 Press , then until [TIMER SEND] appears. 2 Press . 3 Press to select “REVIEW”. 4 Pr es s o r t o s c ro ll t h rou g h th e stored timer transmission jobs. • F or each job, the timer number , the destination, and the specified time appear . 5 T o cancel a displayed job, press . Press once again to[...]

Option Settings 136 1 Press , then unti l [OPTION SETTING] appears . 2 Press , then re peatedly until the desired setting appears. • The option settings are descr ibed in the table below and on the f ollowing pages . 3 Enter a selection for the setting by pressing the number keys as explained in the table . 4 After entering a selection, the subs [...]

Option Settings 137 9. Option Settings NUMBER OF RINGS This sets the number of rings on which the machine answers calls when the reception mode is set to A UT O. Enter any n umber from 1 to 5 . Initial setting: 4 rings. Note: If you ha ve tur ned on Distinctive Ring (page 115), the machine will answ er after 2 rings regardless of this setting. TRAN[...]

Option Settings 138 F AX SIGNAL RX If you hear a soft fax tone after the machine rings and you answer on the machine’ s handset or an ex tension phone connected to the same line, the machine will automatically begin reception. If desired, you can turn automatic reception off . Press (YES) to tur n on the the automati c reception function, or (NO)[...]

Option Settings 139 9. Option Settings D A Y LIGHT SA VING T o hav e the machine’ s clock au tomatically mov e forwar d and backw ard at the beginning and end of daylight saving time , press (YES). T o tur n off this feature , press (NO). If y ou press ed for YES , set the da ys on which da ylight saving time star ts a nd ends: 1 . The display wi[...]

Option Settings 140 SEARCH BY KEY Press if you w ant all stored destinations to ap pear when the and ke ys are use d to search f or a transmission destination. Press if you only w ant f ax destinations to appear . Initial setting: SHO W ALL ADDRESSES P APER SIZE This sets the size to which the machine scales printed images. Press (LETTER) if you lo[...]

141 10. Checking Inf ormation 10. Chec king Stored Information Printing lists Y ou can pr int lists showing settings and information stor ed in the machine. 1 Press , then until [L ISTING MODE] appears. 2 Press . 3 Press or until the desired list be low appears. • A CTIVITY LIST : This repor t shows information on your most recent transmissions a[...]

142 Checking ho w many Entry mode items have been stored T o quickly chec k how many Rapid K eys , Speed Dial numbers, Group K eys, polling codes, and anti-junk numbers hav e bee n stored, follo w the steps below . The inf orm ation will appear in the display . 1 Press , then until [ENTR Y] appears. 2 Press . 3 Press or to scroll through the items [...]

Transaction Report 143 10. Checking Inf ormation T ransaction Repor t This repor t is pri nted out automatically after a fax is sent or receiv ed to allow you to chec k the result. The machine is initially set to print out th e repor t only when an error occurs. ♦ The T ransaction Repor t cannot be printed manually . T o change the condition for [...]

Cleaning the Scanni ng Glass and Rollers 144 1 Open the oper ation pa nel. 2 Rotate the lever to ward you and do wn ( ➊ ), and then pull the lever and right end of the ro ller up ( ➋ ) . Pull the white r oller out to the right ( ➌ ). Cleaning the Scanning Glass and Roller s Any dir t, finge r prints, or other small debri s on the scanning gla[...]

Cleaning the Scanning Glass and Rollers 145 11. Maintenance 3 Wipe the scannin g gl ass, rollers, and rubber shee t with a clean cloth or swa b. • Do not wipe off the grease on the ends of the white roller. • Make sure that all dir t an d stains (such as correcting flu id) are removed. Dir t an d stains will cause ver tical lines on transmitted[...]

Cleaning the Scanni ng Glass and Rollers 146 4 Replace the white roller , in serting the left end first ( ➊ ). Push the lever and right end of the roller down ( ➋ ). Rotate the lever back up and in, pushing it slightl y to the right so that it fits into position ( ➌ ). 5 Close the operatio n panel, pres sing down firmly on both sides to make [...]

Cleaning the Paper Feed Roller 147 11. Maintenance 1 Remove the paper tra y . 2 Pull the paper plate forwar d and clean the paper feed r oller with a clea n clo t h . 3 Push the paper plate ba ck down and replace the paper tra y . Cleaning the P aper Feed Roller Clean the paper feed roller regularly to remove dust and debri s. ♦ A dir ty paper fe[...]

Replacing the Toner Cartridge 148 1 Open the top cover of the mac hine. • Caution! The fusing unit in side the print compar tmen t becomes very hot dur ing operation. Do not touch the inside of the print compar tment after the machine has been in operation. 2 Press the release ( ➊ ) and open the front co ver ( ➋ ). Replacing the T oner Car tr[...]

Replacing the Toner Cartridge 149 11. Maintenance 3 Open the side cover . 4 Push the toner cartri dge handle to the left and then pull the toner cartridge out of the compar tment. • Dispose of the old toner car tridge according to local re gulat ions . If in doubt, contact your local w a ste disposal agency . 5 Continue fr om Step 6 on page 20 to[...]

Replacing the Drum Cartridge 150 Replacing the Drum Car tridg e Viewing the total n umber of pages printed T o maintain the best pr inting qua lity , it is recommend that you replace the drum car trid ge after 20,000 pag es hav e been printed. T o check the tota l number of pages printed, follo w the steps below . 1 Press and then until [LIF E] app[...]

Replacing the Drum Cartridge 151 11. Maintenance 2 Press the release ( ➊ ) and open the front cover ( ➋ ). 3 Open the side cover . 4 Push the toner cartrid g e handle to the left and then pull the toner cartridge out of the compar tment. • Place the toner car tr idge on a sheet of paper on a lev el surface. • Do not touch the roller in the [...]

Replacing the Drum Cartridge 152 5 Grasp the drum car tridge handle and gently pull the old cartridge out of the machine. 6 Remove the ne w drum cartridge from its packaging. 7 Insert the dr um car tridge into the print compartment, sliding it along the guides. • Do not touch or allow other objects to contact the drum (the green cylinder). This m[...]

Replacing the Drum Cartridge 153 11. Maintenance 8 Replace the toner cart ridge and close the side co ver , inner cover , and top cover (Steps 7 and 8 on page 21). When the displa y shows [T ONER EXCHANGED?] / [1 = NEW , 2 = OLD], press for “OLD” and then (Steps 9 and 10 on pages 21 and 22) . When finished, reset the drum cartrid ge counter as [...]

Problems and Solutions 154 Pr oblems and Solutions If you ha ve any prob lems with the machine, refer to the f ollowing troubleshooting guide. ♦ F or network connection problems, see page 31. Line err or Prob lem Solution LINE ERROR appears in the display . A line error occurs when your machine cannot communicate corre ctly with the other f ax ma[...]

Problems and Solutions 155 12. T roub le- shooting Dialing and fax transmission prob lems Prob lem Solution No dial tone when you pick up the handset or press the SPEAKER key . • Make sure the handset cord is connecte d to the correct jack. See Connecting the hand set on page 15. • Make sure that the telephone line is proper ly connected to bot[...]

Problems and Solutions 156 F ax reception prob lems A distor ted image is received at the other end. • Noise on the telephone lin e may cause distor tion. T r y sending the document a gain. • Make a cop y of the document on your machine. If the copy is also distor ted, your machine may need service. Prob lem Solution The machine doesn't re[...]

Problems and Solutions 157 12. T roub le- shooting Copying pr oblems No reception occurs when polling is attempted. • Make sure the tr ansmitting machine is in automatic reception mode. • If the transmitting machine has pollin g security , make sure that your f ax number has been entered both in your machine (see page 24) and in the transmittin[...]

Problems and Solutions 158 General prob lems Problem Solution Nothing appears in the display . • Make sure the po wer cord is properly plugged into a power outlet. • Connect another electr ical appliance to th e outlet to see if it has power . The machine does not respond when you press any of its k eys. • If a beep sound is not made when you[...]

Messages and Signals 159 12. T roub le- shooting Messages and Signals Displa y messages ADD P APER &/ PRESS ST AR T KEY Chec k the pr inting paper. If the tra y is empty , add pa per and then press . If there is paper in the tray , make sure it is inser ted correctly (take out the stac k, align the edges e venly , and then reinser t it in the t[...]

Messages and Signals 160 F AX RX IN MEMOR Y A f ax has been rece ived in memor y because the toner car tr idge needs replacement, you hav e r un out of printing paper, or the paper is jammed. Another message will alte rn ate with this message to ind icate the problem. The f ax will print out automatically whe n the problem is fix ed. HEA TER HIGH /[...]

Messages and Signals 161 12. T roub le- shooting P APER MISMA TCHED / CHECK P APER SIZE The paper size setting (page 140) does not match the size of paper loaded in the tra y . Ch ange the pape r size setting or the size of paper loaded in the tra y (f or a print job from a computer , only the size of paper loaded in the tra y can be ch anged; not [...]

Messages and Signals 162 A udible signals T ONER EMPTY The toner car t ridge must be replaced. Pr inting is not possible until the toner cart ridge is replace d. T ONER NEAR EMPTY The toner car tr idge is almost out o f toner (approximately 200 pages can be pr inted). TX MEMOR Y FULL The tr a nsmission memor y is full. W ait until pre viously store[...]

Clearing Paper Jams 163 12. T roub le- shooting Clearing P aper Jams Clearing a jammed document If the origi nal document doesn’t feed properly dur ing transmission or copying, or [DOCUMENT JAMMED] appears in the displa y , fi rst tr y pressing . If the document doesn't feed out, remov e it as explained below . ST ART 1 Open the oper ation p[...]

Clearing Paper Jams 164 3 Make sure the left end of the roller is inserted cor rectly in its holder ( ➊ ), and then push the lever and righ t end of the roller do wn ( ➋ ). Rotate the lever back up and in, pushing it slight ly to the right so that it fits into position ( ➌ ). 4 Close the operation panel, pressing down firml y on both sides to[...]

Clearing Paper Jams 165 12. T roub le- shooting Clearing jammed printing paper 1 Open the top cover of the machine. • Caution! The fusing unit inside the pri nt compartment becomes v er y hot during operation. Do not touch the in side of the print compar tment after the machine has been in operation. 2 Press the release ( ➊ ) and open the front[...]

Clearing Paper Jams 166 3 If the jammed paper is protrudin g from the front of the machine, gently pull it out. T ake care not to tear the paper or leave any torn pieces of paper in the print compartment. • If this clears the jam, go to Step 5. • If you are unab le to clear the jam in this wa y , go to Step 4. • T ake care not to touch or all[...]

Clearing Paper Jams 167 12. T roub le- shooting 5 After the jammed paper has been removed, push the tw o heater roller release lever s back up ( ➊ ), c lose the side co ver ( ➋ ) (if y ou opened it), close the fr ont cover ( ➌ ), and then the cl ose the top cover ( ➍ ). 4 3 1 2[...]

FCC Regulato ry Informa tion 168 FCC Regulatory Information This equipment complies with P ar t 68 of the FCC r ules and the requirements adopted by the A CT A. On the rear of this equipm ent is a label that contains, among other information, a product identifier in the f ormat US:AAAEQ## TXXXX. If requested, this number must be prov ided to the te[...]

169 S H A R P Date Revised :Jul. 13. 2007 Date Issued :Sep. 16, 2004 MA TERIAL SAFETY DA T A SHEET (1/4) MSDS No. B-1021 S e c t i o n 1 . P r o d u c t a n d C o m p a n y I d e n t i f i c a t i o n Product Name : T oner Cartridge of FO-IS125N, FO-25ND, DUNT -424KXH02 Supplier Identification : Sharp Corporation 22-22 Nagaike-cho, Abeno-ku, Osaka,[...]

170 S H A R P Date Revised :Jul. 13. 2007 Date Issued :Sep. 16, 2004 MA TERIAL SAFETY DA T A SHEET (2/4) MSDS No. B-1021 Section 5. Fire-Fighting Measu res Suitable E xtinguishing Media: CO 2 , water spray , foam and dry chemical Extinguishing Media to A void: Full water jet Fire and Explosion Hazards: If dispersed in air , lik e most finely divide[...]

171 S H A R P Date Revised :Jul. 13. 2007 Date Issued :Sep. 16, 2004 MA TERIAL SAFETY DA T A SHEET (3/4) MSDS No. B-1021 Section 10. St ability and Reactivity S tability: St able except above 200°C (392°F). Hazardous Reactions: Dust explosion, like most fi nely divided organic powders. Conditions to avoid: Electric dischar ge, throwing into fire.[...]

172 S H A R P Date Revised :Jul. 13. 2007 Date Issued :S ep. 16, 2004 MA TERIAL SAFETY DA T A SHEET (4/4) MSDS No. B-1021 S e c t i o n 1 2 . E c o l o g i c a l I n f o r m a t i o n No data are available on t he adverse effect s of this material on the envi ronment. Ecotoxicity : No data available Mobility : No data available Persistence and degr[...]

Index 173 A Activity List, 141 Administrator code, 72 Anti Junk F ax, 117 Audible signals, 162 Authorized Transmission, 88 Auto Print Out (of A ctivity Report), 138 AUTO reception mode, 68 Auto-dial numbers Storing, 60 Using, 64 B Batch page numb ering, 58 C Call Restriction, 96 Contrast, 55 Copies, 109 D Date, setting, 25 Day Light Saving setting,[...]

Index 174 M MANUAL rece ption mode, 69 Memory full , 160 Memory, substitute reception to, 70 N Network Checking connection, 30 Problems, 31 Network Setting List, 141 Network settings, configuring, 46 Network settings, initializi ng, 47 Normal dialing, 57 Number of Rings setting, 137 P Page numbering, batch, 58 Paper feed roller, cleaning, 147 Paper[...]

NO TICE BE SURE T O ASK Y OUR A UTHORIZED SHARP DEALER ABOUT THE W ARRANTY THA T Y OUR SELLING DEALER EXTENDS T O Y OU . In order to assure you, the end-user , of warranty protection, S harp extends a limited w arranty to each of its authorized dealers and, in turn, requires each of its authorized dealers to e xtend it s own w arranty to y ou on te[...]

AV I S DEMANDEZ À V O TRE DÉT AILLANT SHARP A UT ORISÉ DE V OUS INFORMER SUR LA GARANTIE PROLONGÉE Q U E V OUS OFFRE V O TRE DÉT AILLANT VENDEUR. Afin de v ous assurer , v ous, l’utilis ateur final, que v o tre produit est couv er t par une garantie, Shar p offre à chacun de ses détaillants autorisés une prolongati on de sa garantie limit[...]

FOR Y OUR RECORD S Please record the model number and serial number below , for e asy ref erence, in case of loss or theft. These n umbers are located on the rear side of the unit. Space is also provided f or other relev ant inf ormation. Model Number Serial Number Date of Purchase Place of Purchase SHARP ELECTRONICS CORPORA TION Sharp Plaza, Mahwa[...]