Brother MFC-680CN manual

USER’S GU IDE MFC-68 0CN MFC-88 5CW[...]

If yo u need to c all Custo mer S ervice Ple ase com plete the fol lowin g inform ation for futu re refere nce: Model Number: MFC-680CN and MFC- 885CW (Ci rcle your model number) Ser ial N umb er: 1 Da te of P u rch a se : P lac e o f P urc h as e: 1 The seria l nu mber is on t he back of t he unit . Retain this U ser' s Guide wi th your sales[...]

i Approval Info rmation and Compil ation and Publication Notice THIS EQ UIP MENT IS DESI GNE D T O WORK WI TH A T WO WIRE AN ALOGUE PS TN LI N E FITT ED WIT H T HE A PPRO PRIAT E CONNECT OR. APPROVAL INFORMA T ION Brother a dvises that t hi s product may n ot function correc tly in a c ountry ot her than whe r e it was original l y purchased, and d[...]

ii EC Declaration of Conformity under the R & T TE Directi ve[...]

iii Tabl e of Co nten ts Section I Genera l 1 General Infor mation 2 Usi ng the docume ntat ion ... ..... .. .. ... .. .. ... .. ..... ..... .. .. ... .. ... .. .. ... .... ..... .. ... .. ... .. .. ... .. ..... . 2 Symb ols and conven tions used in the d ocumentation .................................... 2 Access ing t he Soft war e Use r’ s Guid[...]

iv 4 Securi ty fea tures 28 Memory Security . .. ..... ..... .. ... .. .. ... .. .. ..... ..... .. ... .. .. ... .. .. ... ..... .... ... .. .. ... .. .. ... .. ..... ..... .. 28 Setting and changing the mem ory security password . . .............. ................... 28 Tu rning t he me mory secu ri ty on/o ff .... ..... .. .. ... .. .. ..... ....[...]

v 7 T ele p h o n e an d Exte rnal de vices 45 Voice operation s . . . . ................................. ........................................ ..................... 45 Making a telephone call . ................................................................................ 45 Answering calls with the Speaker Phone .................. .........[...]

vi 9 Digital T AD 61 TAD-Mode fo r internal T AD . . . .............. ..................... ................... ........................ 61 Set ti ng u p th e TAD ..... ... .. .. ... .. ..... .... ... .. ... .. .. ... .. .. ..... ..... .. ... .. .. ... .. .. ..... ..... .. ... .. 61 Outgoi ng message (OGM) . ...... .................................[...]

vii Section III Copy 13 Making copies 80 How to copy .... .. ... .... ..... ... .. .. ... .. .. ... .... ..... ... .. .. ... .. .. ... ..... .... ... .. .. ... .. .. ..... ..... .. ... .. .. .. 80 Enter in g Co py m ode .... ..... .... ..... .. ... .. ... .. .. ... .... ..... ... .. .. ... .. .. ... .. ..... ..... .. .. ... .. .. .. 80 Makin g a s [...]

viii Scan to a memory card or USB Flas h memory dri ve .. ..... .. .. ... .. .. ... .... ..... ... .. .. ... 102 Ent er ing Scan mode . .. ... .. .. ... .. ..... .... ... .. ... .. .. ... .. .. ..... ..... .. ... .. .. ... .. .. ... ..... .... ... 102 How to scan to a m emory card or USB F lash memory drive .................. ..... 102 Understandin[...]

ix Rout ine mai nte nance.... ..... .. ... .. .. ... .. ..... ..... .. .. ... .. .. ... .. ... .... ..... .. ... .. .. ... .. ... .. ..... .... 13 6 Replacing the ink cartridges . ................... ........................ ..................... ....... 136 Clean in g the out side of the machi ne ..... ..... .. .. ... .. ... .. ..... .... ... .. .[...]

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Section I Genera l I General Information 2 Loading documents and pa per 10 General setup 21 Security features 28[...]

2 1 Using the documen tation 1 Thank y ou for bu y ing a Brother m achine! Reading the docu m entation will help you make the mos t of your machine. Sy mbo l s and co nv en ti on s used in th e docu men tati o n 1 The f ol lowing symbols an d conventions are used throughou t t he documentat ion. Genera l Info rmation 1 Bold Bold typeface iden t if [...]

General Informat ion 3 1 Acces sing the Software Use r’s Guide and Netwo rk User’s Gu id e 1 This User ’ s Guide does not contain all the information about the machine such as ho w to use the advanced f eat ures of the Printer, Scanne r , PC Fax and Net work. When you are ready t o l earn det ailed information about these operations, rea d th[...]

Chapter 1 4 How to f i nd Scanning instructi ons 1 There are several ways you can sca n document s. You c an find the instructions as follo ws: Softwa r e User’s Guide  Scannin g (For Wi ndows ® 2000 Profes s ional/Win dows ® XP and Windows Vista™)  Co ntr ol C en t er3 (For Windows ® 2000 Profes s ional/Win dows ® XP and Windows Vist[...]

General Informat ion 5 1 How to find Scanni ng inst ructions 1 There are several way s you can scan docu m ents. Y ou can f ind the instructions as follo ws: So f t ware User’s Gu i de  Scanni ng (F or Mac OS ® X 10.2.4 or gr eat er )  ControlC enter2 ( F o r M a c O S ® X 10.2.4 or gr eat er )  Network Scan ni ng (F or Mac OS ® X 10.[...]

Chapter 1 6 Control panel over view 1 MFC-680 CN 1 MFC-885 CW 1 Note Most of the illustrations in t his User’s Guide show the MFC-680CN. 1 Dia l Pad Use th ese key s to dial t elephone and fax numbers and as a keyb oard for enter ing infor mation into t he machine. The # key lets you tempor arily switc h the dial ling mode durin g a tel ephone ca[...]

General Informat ion 7 1 3 M o de keys:  Fa x Lets you acces s Fax mode.  Sca n Lets you acces s Scan mode.  Copy Lets you acces s Copy mode.  Pho toCaptur e Lets you access P hot oCapture C ent er™ m ode. 4 M e nu keys:  Volume keys d c In Fax mode, you can pr ess t hese key s to adjust the ring vol ume.  a Speed Dial Lets you [...]

Chapter 1 8 5 Start keys:  Colour St ar t Lets you st art sendi ng faxes or makin g copies in full colour. Also let s you start a scanni ng o perati on (in col our or mono, dependi ng o n the scanni ng setti ng in the ControlC enter s oftwar e).  Mono St art Lets you st art sendi ng faxes or makin g copies in monochrome. Also l ets you st art[...]

General Informat ion 9 1 Bas ic Oper ati ons 1 The following steps show how to cha nge a setting in the machine. In this exampl e t he Mode Timer s etti ng i s c hanged from 2 m inutes to 30 seconds . a Pr ess Me n u . b Pr ess a or b t o choose General Setup . Pr ess OK . c Pr ess a or b t o choose Mode Timer . d Pr ess d or c t o choose 30Secs . [...]

10 2 Loading docum ents 2 You can send a fax, m ake copies, and scan from the ADF (aut omatic do c u ment fee der) and f rom the sc anner glas s . Using t h e ADF 2 The A DF can h old up to 10 pages and feeds each sheet individu al ly. Use standard 80 g/m 2 paper and always fan the pages before putti ng t hem in the ADF. Recommended envir onment 2 [...]

Loading doc uments a nd paper 11 2 Us ing the scan ner glas s 2 You can use t he scanner glass to fax, copy or scan page s of a book or one page at a time. Document Size s Supported 2 How t o l oad d ocumen t s 2 Note To use the sc anner g lass, the A DF mus t be em pty. a Lift the doc um ent cover. b Using the documen t guidelines on the left, cen[...]

Chapter 2 12 Acceptabl e paper and other med ia 2 The print quality can be affected by the type of p aper you use in the m achine. To ge t the be s t print qua lity for the s ettings you have chos en, always set the Pap er T ype to mat ch the t ype of paper y ou lo ad. You can use plain p aper, i nkjet pap er (c oated paper), glo ssy paper, t ransp[...]

Loading doc uments a nd paper 13 2 Paper capacit y of the output paper tr ay 2 Up t o 50 s heets of 20 l b Letter o r 80 g/m 2 A4 paper.  Trans parencies or p hoto paper m ust be picke d up from the output paper tray one page at a time to avoid smudgin g. Choo sing th e righ t me di a 2 Paper type a nd si ze f or each operation 2 Paper T ype Pap[...]

Chapter 2 14 Paper weight, thickness and c apacit y 2 1 Up to 50 s heets for Le gal si ze pap er 80 g/ m 2 . Up t o 10 0 sh eet s of A4 80 g /m 2 pa pe r. 2 F or Pho to 10 × 15cm a nd Phot o L pape r, us e the ph oto pap er tra y. (Se e Lo ading p hoto pa per o n page 1 8.) Paper Type Weight Thickness No. of sheets Cut Sheet Plain Pape r 64 to 120[...]

Loading doc uments a nd paper 15 2 Loading pa per and other media 2 Note To print on Photo L or 10 x 15 cm pap er, see Loading photo paper on page 18. a If the paper support flap is o pen, close i t , and th en pull th e paper tray c ompletely out of the mac hi ne. Lift the output paper tray cover (1). b Press and slide the paper side guides (1) an[...]

Chapter 2 16 d Gently put t he paper into the paper tr ay print side dow n an d top edge firs t. Check that the paper is flat i n the tr ay. Note When yo u us e Legal size paper, press and ho ld the uni ve rsal gui de release button as you slide out the front of the paper t ray. e Gently adjust the paper side guides to the paper with both hands . M[...]

Loading doc uments a nd paper 17 2 g Slowly push the paper tray completely into the machine. h While holding the paper tray in place, pull ou t the pap er supp ort (1) until i t clicks and unfold the paper support fl ap (2 ). Note Do no t use the paper s upport flap for Legal paper. Lo ading env elopes and p ost car d s 2 About envel opes 2  Use[...]

Chapter 2 18 How to loa d enve lopes and pos t cards 2 a Before loading, press the corners and sides o f the env elopes or post cards t o make them as flat as possible. Note If the envelopes or post cards a re ‘double- feedin g’ , put one envelope or post card in the paper tray at a time. b Put the envelo pes or post cards into the paper tray w[...]

Loading doc uments a nd paper 19 2 b Press and slide the paper side guides (1) and paper l ength guide (2) t o fit the pa per size. c Put the photo paper into t he photo p aper tray and gently adjust the paper side guides t o the pape r . Make s ure the pa per side gu ides touch the sid es of the paper. Note • Be caref ul that you do not push the[...]

Chapter 2 20 Pr intable area 2 The printable area depend s on the settings in the application you are using. The figures below show the unprintable area s on cut shee t paper and envelopes. T he machine can only print in the shade d area s when the B orderless prin t feature is available and turned on. Note The Borderless feat ure is not a v ailabl[...]

21 3 3 Power Save mo de 3 W hen the m achine is i dle, y ou can put the machin e i nt o Power Save mode by pressing the Powe r Save key . You c an still receive telephone c al ls in P ower Save mode. For further information on receiving faxes in the power sa v e condition, please s ee the t able on page 22. Th e d elayed faxes that have been set up[...]

Chapter 3 22 1 Yo u ca nnot re ceive a f ax wi th Mo no Sta rt or Colour Start . 2 You c an re ceive te leph one ca lls b y li f ting t h e hand se t (MF C-6 80 CN) or using th e co rdl ess ha nd se t (MFC- 8 85CW). 3 When an exter nal TA D i s conn ecte d and F ax Det ec t is tu r ne d on . 4 Set be for e yo u swi t ch off th e mach ine. Mode T im[...]

General setup 23 3 Paper settin gs 3 Pa pe r Type 3 To get the best print qualit y , set the machine for the type of paper you are using. a Pr ess Me n u . b Pr ess a or b t o choose General Setup . Pr ess OK . c Pr ess a or b t o choose Paper Type . d Pr ess d or c t o choose Plain Paper , Inkjet Paper , Brother Photo , Other Photo or Transparency[...]

Chapter 3 24 Volume Se ttings 3 Ring Vo l u me 3 You can choos e a range of ring vol ume le vel s, fr om High to Off . While i n Fax m ode , press d or c to a dj ust the volume level. T he LCD show s the current setting, and each key press will chang e t he volume to t he next level. The machine will keep the new setting until you chang e it.You ca[...]

General setup 25 3 Automatic Da ylight Savin gs T ime 3 You can s et th e m achine to change a utom at ica lly fo r da ylig h t s av ing s tim e. It wil l reset itself forward one hour i n the Spring and backwa r d one hour in t he Autumn . Make sure you h ave s et the correc t date and time in the Date&Time set tin g. a Pr ess Me n u . b Pr es[...]

Chapter 3 26 Sett i ng the Dim Time r for the back light 3 You can set how long the LCD ba c klight stays on after the last key press. a Pre ss Men u . b Pre ss a or b t o choose General Setup . Pre ss OK . c Pre ss a or b to choose LCD Settings . Pre ss OK . d Pre ss a or b t o choose D im Timer . e Pre ss d or c t o choose 1 0Secs , 20Secs , 30Se[...]

General setup 27 3 Se tti ng t he Wal lpa per 3 You can change th e wa llpaper. a Pr ess Me n u . b Pr ess a or b t o choose General Setup . Pr ess OK . c Pr ess a or b to choose LCD Settings . Pr ess OK . d Pr ess a or b t o choose Wallpaper . Pr ess OK . e Pr ess a or b t o choose a wallpaper. Pr ess OK . f Pr ess Sto p/Exi t .[...]

28 4 Memory Se curity 4 Mem ory S ecuri ty lets you prevent unautho r ized acc ess to the m achi ne. You wil l not be able to continue to schedule Delayed F axes o r Po lling jobs . How ever , an y pre - schedul ed Del ayed Faxes will be sent even if you turn on Memory Security, so they will not be lost. Wh ile Me mory S ecur ity is On, the fol low[...]

Securi ty f eatures 29 4 Changing your memory securit y password 4 a Pr ess Me n u . b Pr ess a or b t o choose Fax . Pr ess OK . c Pr ess a or b t o choose Miscellaneous . Pr ess OK . d Pr ess a or b to choose Mem Security . Pr ess OK . e Pr ess a or b to choose Set Password . Pr ess OK . f Enter t he registered 4-di gi t number for the current p [...]

Chapter 4 30[...]

Section I I Fax II Sending a fax 32 Receiving a Fax 39 Telephone and External d evices 45 Dialling and storing numbe rs 54 Digital TAD 61 Advanced fax operations (Monochrome only) 65 Printing Reports 74 Polling 76[...]

32 5 Entering Fa x mode 5 When y ou wan t to s end a f ax, or change fax send or receive settings, press the ( Fax ) k ey to illuminate it i n green. The L CD shows: Press a or b to scroll t hrough the Fax ke y option s . S ome func t ions are only available when s ending monochrome faxes.  Fax Resolution ( S ee page 36.)  Contrast (S ee page[...]

Sending a fa x 33 5 Faxi ng fro m the s can n er glas s 5 You can us e the s canner glass to fax pages of a book on e at a time. The documents can be up to letter or A4 s i ze. You ca nnot s end multi ple pages f or co lour fa xes. Note Sin c e you can only s can one pag e at a time, it i s easier to use the A DF if you are sen ding a m ultiple pag[...]

Chapter 5 34 Broadcastin g (M ono chr om e on ly ) 5 Broadcas ting i s whe n t he same fax message is automatical l y sent to more than one fax number. Y ou can include Groups, Speed Dial numbers and up to 50 manuall y dialled numbers in the same broadc ast . After the broadcast is finished, a Broadcast Rep ort w ill be print ed. a Pre ss ( Fax ). [...]

Sending a fa x 35 5 Additional s ending operations 5 Se ndi ng fax es usi ng mu ltipl e sett ing s 5 W hen you s end a fax you can c hoos e a ny combin at ion o f these set t ings: resolution, contrast, overse as mode, delayed fax timer, p olling tr ansmissi on and re al t ime transm ission. a Pr ess ( Fax ). The LCD shows: b Pr ess a or b t o choo[...]

Chapter 5 36 Ch angi ng fax reso lutio n 5 The q uality of a fax ca n be improved by chang i ng the fax resoluti on. a Pre ss ( Fax ). b Pre ss a or b t o choose Fax Resolution . c Pre ss d or c to choose the resolution you wa nt . Note You can choos e f our di fferent resolution settings f or monoch r o me fax es and two for col our . If you c h o[...]

Sending a fa x 37 5 Over sea s Mode 5 If you are having difficulty sending a fax overseas du e to possible interference on the telep hone l ine, we r eco m mend that you tu r n on the Overseas m ode. After you send a fax using t hi s f eature, t he feat ure will turn itself of f. a Pr ess ( Fax ). b Load your docum ent . c Pr ess a or b t o choose [...]

Chapter 5 38 Set ting your c hange s as a ne w de fault 5 You can save the fax settings for Fax Resolution , Contrast , Real Time TX and Scan Si ze you use most o f ten by set t ing them a s defa ul t. These set tings will st ay unt il you c han ge the m aga in. a Pre ss ( Fax ). b Pre ss a or b to c hoose your new s etting. Pre ss OK . Repeat this[...]

39 6 6 Recei ve m ode s 6 You must choos e a receive mode de pendi ng on the external devices and t elephone services you have on your li ne. Ch oosi ng the Re ceive Mode 6 By de fault, your machine wil l autom at ically receive any faxes tha t are sent t o it. The d iagram below will help you choose the correct mode. For m ore detailed i nf ormati[...]

Chapter 6 40 Using rece ive mode s 6 Some rec eive modes answer automatically ( Fax Only and Fax/Tel ) . You may want to chang e t he ri ng delay before using these modes. See Ring Delay on page 41 . Fax o nly 6 Fax onl y m ode will autom atically answer every call as a f ax call. Fax/ Tel 6 Fax / T el mod e helps you automatically manage incoming [...]

Re c eiv ing a Fax 41 6 Recei ve m ode setti ngs 6 Ring De lay 6 The Ring Delay sets the number of times the machin e ri ngs before it answers in Fax Only or Fax/Tel mode. I f you have external or extension telephones o n t he same l i ne as the machin e choose the maxi m um number of rings. (See Operation f rom extens i on t elephones on pa ge 51 [...]

Chapter 6 42 Fax D e te ct 6 If Fax De tec t is On : 6 The m achine recei v es a fax call autom aticall y, even if yo u answer t he call. When y ou see Receiving o n the LCD or when y ou hear “chirps” through t he handset you a r e using, just repla c e the hands et. Your machine will do the rest. If Fax De tec t is Semi : 6 The m achine will o[...]

Re c eiv ing a Fax 43 6 Additional rec eiving operations 6 Pr inting a re duce d inc oming fax 6 If y ou choose On , th e m ach ine au tom ati cal ly reduc es each page of an i ncoming f ax to fit on one pag e of A4, Lett er, Le gal si ze paper. The machin e calculates the reductio n ratio by using t he page size of the fax and your Paper Size se t[...]

Chapter 6 44 Re ceivin g a fa x at t he end o f a co nver sati o n 6 At the end of a conversation you c an ask the other pa r ty to send you a f ax bef ore you both hang up . a Ask the other party t o place the document in their machine and to press the Start or Send key. b When you hear the other machine's CNG tones (slowly repeating beeps ) [...]

45 7 7 Voice ope r a tions 7 Voice c al ls can be made either with t he hands et, the co rdl ess handset ( M FC-885CW only), t he speaker phon e, an ex t ension or external teleph one, by di alling m anually, or b y usin g Qu ick Dia l nu mbe rs. Note I f you h av e a MFC- 885CW , ple as e als o ref er to t h e DECT™ Hand set BCL-D20 User’s Gu [...]

Chapter 7 46 Ton e o r Pulse 7 If y ou have a Pulse di a lling ser vice, bu t need to send Tone signals (for example, for telephone banking), foll ow the instruc t io ns below: a Pre ss Speaker Phone on t he machine. b Pre ss # on the machine’s c ont rol pan el . Any digits dia l led af ter this will send t one signals. Wh en you hang up, the mac[...]

Telephon e a nd External device s 47 7 You c an print a l i st of the Ca l ler ID information receive d by your m achine. (See Pr in tin g th e Ca ller ID L ist on pag e 47.) Note The Ca ll er ID service varies wi t h different carriers. Ca l l your lo c a l telephone compan y to f i nd out about the kind of service avail abl e in your area. Settin[...]

Chapter 7 48 Sett ing the Tele phone Li ne Type 7 If you are connecting the mach i ne to a l ine that fe atu res PBX o r ISDN to s end and receive faxes, it is necessary to chan ge t he Telepho ne Line T ype accordingly by completing the following s t eps. a Pre ss Men u . b Pre ss a or b t o choose Initial Setup . Pre ss OK . c Pre ss a or b t o c[...]

Telephon e a nd External device s 49 7 To enab l e th e machi ne to w ork with BT Call Si gn (With you r exter na l telephone only) 7 a Pr ess Me n u . b Pr ess a or b t o choose Fax . Pr ess OK . c Pr ess a or b t o choose Miscellaneous . Pr ess OK . d Pr ess a or b to choose BT Call Sign . Pr ess OK . The LCD shows the current setting of this fea[...]

Chapter 7 50 Co nnec tion s 7 The e x ternal T AD must be connect ed as shown i n t he previous i ll ustration. a Set your external T AD to one or t wo rings. (The ma c hine's Rin g Delay setting does n ot appl y .) b Record the outgoing m essage on your external TA D. c Se t th e T AD to an sw er c all s. d Set the Receive Mode to Manual and [...]

Telephon e a nd External device s 51 7 Externa l and exte nsio n telephone s 7 Conn ectin g an ex tern al or ext ensio n telep hone 7 You can c onnect a separate telephone to your mac hi ne as shown in the d iagram below. 1 Extension tel ephone 2 External t elephone W hen you are using an external or exten s ion telephone, t he LCD shows Ext. Tel i[...]

Chapter 7 52 The i nadvisable conf i guration i s s hown in figure 1 on the next page, and the recomme nded m ast er/slave con f iguration i s shown in figure 2. This n ew connec t ion configu r ation can be arranged b y contac t ing BT , Ki ngst on up on Hull T el ecomm uni cations, y our PB X maintaine r or a q uali fied t el ephone installation [...]

Telephon e a nd External device s 53 7 Changing t he remote c odes 7 If you want to use Remote Activation, you have to turn on the remot e codes. The pres et Remote Ac tivat ion Code is l 51 . The pres et Remote Deac tivat ion C ode is #51 . If you want to, you can repl ace t hem with your own code s . a Pr ess Me n u . b Pr ess a or b t o choose F[...]

54 8 How to Dial 8 Man ual dial ling 8 Press all of the digits of t he fax or t el ephone number. Sp eed Dialli ng 8 a Pre ss Speed Dial . You can also choos e Speed Dial by pressing ( Fax ). b Pre ss a or b t o choose S earch . Pre ss OK . c Press the t wo-digit S peed Dial num ber. (S ee Storing Speed Dial numbers on pag e 56.) d If you have two [...]

Dial ling and s tori ng n umber s 55 8 Fax R ed i al 8 If y ou are sending a fax manual l y and t he line is busy, press Redial/Pause , and then press Mono St ar t or Col our Start to try agai n. If you want to make a second call to a number you recently dialled, you c an pre s s Redial/P au se and c hoose one of t he last 30 numb ers from the Outg[...]

Chapter 8 56 d Do one o f the following:  To make a telephone call, press a or b to c hoos e Make a phone call . Pre ss OK .  To send a fa x , press a or b to ch oose Send a fax . Pre ss OK . Pre ss Mono S tart or Colour Start .  If you want to store the num ber, press a or b to choose Add to Speed Dial . Pre ss OK . (See S toring S peed D[...]

Dial ling and s tori ng n umber s 57 8 d Do one of the following:  Enter the name (up t o 16 characters) using the dial pad. Press OK . (To help you enter l etters, see Entering Text on pag e 165.)  To store the num ber without a name, press OK . e Enter the fax or telephone nu mber (up to 20 digits). Pr ess OK . f Do one of the following: ?[...]

Chapter 8 58 e Pre ss a or b to choose the 2-digit Speed Dial location you want to s tore the number in. Pre ss OK . f Do one o f the following:  Enter the name (up to 16 c haract ers) using the dial pad. Pre ss OK . (To help you enter l etters, see En teri ng Te xt on page 165. )  To store the numb er w ithout a name, press OK . g Pre ss OK [...]

Dial ling and s tori ng n umber s 59 8 Se tti ng up gro ups f or br oadc asti ng 8 Gr oups, which can be stored in a Speed Dia l location, allow you to send the same fax mess age to m any fax numbers by press ing onl y Speed Dial , Search , OK , the t wo-digi t loca tion, and Mo no St ar t . First, yo u'll need to sto re each f ax numbe r in a[...]

Chapter 8 60 c Pre ss a or b to choose the Grou p y ou wan t to dele te. Pre ss OK . d Pre ss a or b t o choose D elete . Pre ss OK . Pre ss 1 to conf ir m. e Pre ss Sto p/ Exit . Deleting a num ber f rom a Group 8 a Pre ss Speed Dial . b Pre ss a or b to choose Setup Groups . Pre ss OK . c Pre ss a or b to choose the Grou p y ou want to cha nge. P[...]

61 9 9 TAD-Mode for internal TAD 9 T he TAD fea ture w ill stor e up to 99 incom ing mess ages. Messages are stored in the order in wh ich they are rec eived. Voi c e mess ages can be up t o 3 minutes in lengt h, and can also be picked up remotely (see Using your Remote Access Code o n p age 71). The num ber of messages you can store will depend on[...]

Chapter 9 62 Listening to your OGM 9 a Pre ss Men u . b Pre ss a or b t o choose Fax . Pre ss OK . c Pre ss a or b t o choose S etup TAD . Pre ss OK . d Pre ss a or b t o choose OGM . Pre ss OK . e Pre ss a or b to c ho o se TAD Message or F/T Message . Pre ss OK . f Pre ss a or b t o choose Playing OGM . Pre ss OK . Adjust th e volume by pressing [...]

Digi tal TAD 63 9 Managin g your message s 9 Mess age i nd i c ato r 9 The light f l ashes if there a re any new mess ages waiting f or you. The LCD displays the total number of voice and f ax messages stored in the TAD memo ry . Fax m essages are only stored when Fax Storage or Fax Preview is turned on. See Advanced fax op erat ions (M onochrome o[...]

Chapter 9 64 Additional TAD opera tions 9 Sett ing maximu m time fo r inco min g me ssag es 9 Yo ur mach ine’s defa ult setti ng will s ave incomin g m essages up to 30 seconds long. To change t his setting follow the steps below: a Pre ss Men u . b Pre ss a or b t o choose Fax . Pre ss OK . c Pre ss a or b t o choose S etup TAD . Pre ss OK . d P[...]

65 10 10 Yo u can only u se one ad vanced fax oper ati on at a time:  Fax Fo r wa rd ing  Fax S torage  Fax Pr ev i ew  PC Fax Re ceive  Of f You can chan ge your selection at any tim e. I f rec eive d fax es a re s till in th e mac hine ’s mem ory when you chan ge the a dvanced fax oper at ions, a question will appear on the LCD .[...]

Chapter 1 0 66 Fax Storage 10 If y ou choose F ax Storage, y our mac hi ne stores the received fax in the memory. You will be a ble to retrieve f ax messages from another location using t he r e mote retrieval comma nds. If you have set Fax Storage, a backup copy will automatically be printed at the machine. a Pre ss Men u . b Pre ss a or b t o cho[...]

Advanced f ax operations (Monochrome only) 67 10 Usin g a fa x prev ie w 10 W hen you receive a fax, you wil l see the pop- up message on the LCD. ( F or exampl e: New Fax(es): 02 ) a Pr ess Fax Preview . You c an see the n ew fax list. Note You can also s ee your old fax list by pressing l . Press # to go b ack to yo ur n ew fax lis t. b Pr ess a [...]

Chapter 1 0 68 How t o pr eview an outgoi ng fax 10 You can preview a fax mes sage before you send it. You must set the Real Time Transmissio n and Poll i ng RX to off b ef ore you use this feature. a Pre ss ( Fax ). b Load the documen t . c Enter the fax number using t he dial pad or Speed Dial. d Pre ss Fax Preview . The machine starts scanning t[...]

Advanced f ax operations (Monochrome only) 69 10 h Pr ess Sto p/Exi t . Note • PC Fax Receive is not supported in the Mac O S ® . • Before you can set up P C Fax Receive you must install the MFL-Pro Suite software on you PC. Make su r e your PC is con nect ed and turned on. (For details s ee PC- FA X R ec eiv ing in the Software User’s Guide[...]

Chapter 1 0 70 Turning off Ad vanced Fax O peratio ns 10 a Pre ss Men u . b Pre ss a or b t o choose Fax . Pre ss OK . c Pre ss a or b t o choose Advanced Fax Operation . Pre ss OK . d Pre ss a or b t o choose Forward/Store . Pre ss OK . e Pre ss a or b t o choose Off . Pre ss OK . f Pre ss Sto p/ Exit . Note The LCD will give you more options if t[...]

Advanced f ax operations (Monochrome only) 71 10 Remote Retrieval 10 You can call your machin e from any touch tone telephone o r f ax machine, t hen u se the remote ac c ess code and remote comm ands to ret rieve f ax messages. Set t in g a R e mot e Acce ss Code 10 The rem ot e access co de l ets you access t he remote retrieval features when y o[...]

Chapter 1 0 72 Rem ote Fax c ommand s 10 Follow the com m ands be l ow to access features when you are away fro m the machine. W hen you call the machine a nd enter your remote acces s c ode (3 digits followed by l ), the system wil l give two short beeps and you must en ter a rem ote command. Remote c ommands Operati on detai ls 91 Playing Vo ice [...]

Advanced f ax operations (Monochrome only) 73 10 Ret riev ing fax me ssag es 10 You can call your machin e from any touch tone telep hone and have y our f a x messages sent to a machine. B efore y ou use t his feature, you have to turn o n Fax St orage. a Dial your f ax number. b When your machine answers , enter your remote access code (3 digits f[...]

74 11 Fax reports 11 You need to s et up the Transmiss i on Verification Report and Journa l Period usi ng the Men u keys. Tr an smi s sion Ver ifi catio n Report 11 You can use the Transm i ssion Verification Report as proof tha t you s ent a fax. This report lists t he time and d ate of transmiss i on and whet her the transmis s i on was success [...]

Prin ting Repor ts 75 11 Reports 11 The following repo r t s are avai labl e:  XMIT Verify Prints a Transmission Verificat i on Report for your last transmission.  Help List A help list about how to quickly program your mach in e.  Quick Dial Lists names and numbe r s stored in the Spe ed Dial me m ory, in alphabetical or num er ical ord e[...]

76 12 Polling ov erview 12 Polling le t s you set up y our machine so ot her people can receive faxes from you, but they pay f or the c a ll. It also lets you call somebo dy else’s f ax machine and recei v e a fa x fro m it, so y ou p ay for the call. The pol ling f eature needs t o be set up on both m achines for this to wo rk . Not all f ax mac[...]

Po lling 77 12 Se tup to rece ive d elayed po lling 12 Delayed polling lets you set the machine to b egin po llin g rece ive at a later time. You can onl y s e t up on e d elayed polling operation. a Pr ess ( Fax ). b Pr ess a or b t o choose Polling RX . c Pr ess d or c t o choose Timer . Pr ess OK . d Enter the time (in 24-hour f ormat) you wan t[...]

Chapter 1 2 78 Polled trans m it (M ono chr om e on ly ) 12 Polled t ransmit lets you s et up your m achine to wa i t with a d ocument so a nother fax machine can c al l and ret riev e i t . The d ocument will be stored a nd can be retrieved by any other fax machine until you delete i t f rom the memory. (S ee Checking and cancel l ing waiting jobs[...]

Section II I Copy III Making copies 80[...]

80 13 How to c opy 13 Ente ring Copy mo de 13 When y ou wan t to mak e a copy, pres s ( Copy ) to i l luminate i t in green . The L CD shows: 1 No. of Cop ies You can enter the number of copies you want by using t he dial pad. Press a or b to scroll t hrough the Co p y key option s .  Quality (S ee page 81.)  Enlarge/Reduce ( S ee page 81.) ?[...]

Making cop ies 81 13 Copy setting s 13 You can change the copy settings temporarily for the next copy. T he ma ch ine retu rns to i ts d efau lt s et ting s after 1 m i nute, or if the Mod e Timer returns the machine to Fax mode. (See Mode Time r on pa ge 22.) If y ou have finished c hoosing settings, press Mono St ar t or Col our Start . If y ou w[...]

Chapter 1 3 82 e Do one o f the following:  Pre ss d or c to choose the enlargemen t or redu c tion rat i o y ou want. Press OK .  Pre ss d or c t o choose Custom(25-400%) . Pr ess OK and then enter an enlargement or reduction ratio from 25% to 400% . Pre ss OK . (F or ex ample, pr ess 53 to enter 53% .) f If you do not wa nt t o change a ddi[...]

Making cop ies 83 13 Place you r d ocumen t face do wn in th e di re ct i on sh own bel ow.  2 in 1 ( P)  2 in 1 ( L)  4 in 1 ( P)  4 in 1 ( L)  Po ster ( 3 x 3) You can ma k e a poster size copy of a photo graph. Sort ing co p ies u sing the ADF 13 You can sort multiple copies. P ages wil l be stacke d in the order 123, 123, 123, an[...]

Chapter 1 3 84 Contrast 13 You can adjust the copy c ontrast to he lp an image loo k sharper and more vivid. a Pre ss ( Copy ). b Load your docume nt . c Enter the number of copies you want. d Pre ss a or b t o choose C ontrast . e Pre ss d or c t o change t he c ontrast. Pre ss OK . f If you do not wa nt t o change a dditional settings, press Mono[...]

Making cop ies 85 13 Se tting you r chan ges a s a new de f ault 13 You c an s ave the copy set t ings for Quality , Paper Type , Brightness , Contrast and RED Adjust , GREEN Adjust or BLUE Adjust that you use mo s t o ften by setting the m the default settings. These settings wi ll stay until you c hange them again. a Pr ess ( Copy ). b Pr ess a o[...]

Chapter 1 3 86[...]

Sectio n IV Direct Photo Printing IV Printing photos from a mem ory card or USB F lash memory drive 88 Printing photos from a cam era 104[...]

88 14 PhotoCapture Cente r™ Operatio ns 14 Pr intin g from a m emory ca rd or USB Fla sh mem ory dri ve wi thout a PC 14 Even if y our machine i s not connected to your comput er, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images o n page 91.) Scan ning to a mem ory card or USB Flas h memory dr[...]

Pri nting phot os from a me mory card or USB Flash me mory driv e 89 14 Memor y cards or a U SB Fl a s h memory driv e f o l de r stru ctur e 14 Your m achine i s designed to be compatible with m odern digital c amera image f iles and mem ory cards; ho wever, plea s e read the points below to avoid errors:  The im age f ile extension must be .JP[...]

Chapter 1 4 90 Getting starte d 14 Firmly put a mem ory card or USB Flash mem ory drive into the correct slot. 1 USB Flash memory drive 2 Compact Flash ® 3 Secu r eD ig it al, M u ltiMe di aC ar d™ 4 Memory Stick ® , Memory St ick Pro™ 5 xD-Picture Card™ CAUTION The USB direct interface support s only a USB Fla s h memory dri ve, a PictBrid[...]

Pri nting phot os from a me mory card or USB Flash me mory driv e 91 14 En teri ng Phot oCa ptur e m ode 14 After you insert the memory card or USB Flash me m ory drive, press the ( Ph oto Cap tu re ) k ey t o illumi nate it in gre en and d i splay the PhotoCapture options on t he LCD. The LCD shows: Press a or b to scroll through t he PhotoCap tur[...]

Chapter 1 4 92 Pr int Ind ex (T hum b nai ls) 14 The P hotoCapture Cent er ™ assigns numbers for images (such as No.1, No.2, No.3, an d so on). The Phot oCapture C ent er™ uses these numbers t o identity ea ch picture. You c an print a t h um bn ail page (Index page with 5 im a g es pe r line). Th is will s how all th e pictures on the memory c[...]

Pri nting phot os from a me mory card or USB Flash me mory driv e 93 14 h Do one of the following:  Change t he print sett ings. (S ee page 98.)  If yo u do not want to c h ange any settings, press Colour St art t o p rin t. Photo Ef f ects 14 You can edit and add effects to your phot os and v i ew t hem on t he LCD before printing. Note • [...]

Chapter 1 4 94 Enhance Scener y 14 Enhan c e S cenery is best used for a djusting landsca pe photographs. It hi ghlights gre en and bl ue areas i n y our photo, s o that the landsca pe l ooks more sharp and vivid. a Make sure you have put the memory card or USB Fl ash memory dri v e in the correct sl ot . Pre ss ( Ph otoC apt ure ). b Pre ss a or b[...]

Pri nting phot os from a me mory card or USB Flash me mory driv e 95 14 Monochrome 14 You can conv ert your p hoto to mon ochrome. a Make su r e you have put a m emory card or USB Flash memory drive in t he correct sl ot . Pr ess ( Photo Captu re ). b Pr ess a or b t o choose Photo Effects . Pr ess OK . c Pr ess d or c t o choose your photo. Pr ess[...]

Chapter 1 4 96 Print Al l Phot os 14 You c an print a ll the photos on your mem ory card. a Make sure you have put a me mory card or USB Flash memory drive in the correct sl ot . Pre ss ( Ph otoC apt ure ). b Pre ss a or b t o choose Print All Photos . Pre ss OK . c Enter the number of copies you want using the dial pad. d Do one o f the following:[...]

Pri nting phot os from a me mory card or USB Flash me mory driv e 97 14 Trimmi ng 14 You can trim your photo a nd print a p art of t he imag e. Note If your photo is very small or has irregular pro port ions you may not be able to trim the photo. T he LCD wi ll display Image Too Small. or Image Too Long. . a Make su r e you have put a m emory card [...]

Chapter 1 4 98 PhotoCapture Ce nter™ prin t se ttings 14 You can change the prin t settings temporarily for the next print. The machi ne ret urns t o its default settings after 3 m inutes, or i f the Mode Timer returns the machine to Fax m ode. (See Mode Timer on page 22.) Note You can save the print set t ings y ou use m ost o ften by set t ing [...]

Pri nting phot os from a me mory card or USB Flash me mory driv e 99 14 Pr int Sp eed an d Qua lity 14 a Pr ess a or b t o choose Print Quality . b Pr ess d or c t o choose Normal or Photo . Pr ess OK . c If yo u do not want to cha nge addition al settings, press Colour Start t o p rint. Pa pe r optio ns 14 Paper Type 14 a Pr ess a or b t o choose [...]

Chapter 1 4 100 Adju sting Br ightness , Co ntrast and Colou r 14 Brightness 14 a Pre ss a or b t o choose B rightness . b Pre ss d or c to make a darker or lighter print. Pre ss OK . c If you do not wa nt t o change a dditional settings, press Colour Start to pr in t. Contrast 14 You can choos e t he contrast setting. More contrast will mak e an i[...]

Pri nting phot os from a me mory card or USB Flash me mory driv e 101 14 Crop ping 14 If your photo is too long or wide to fit the availabl e space on your cho s en l ay out, part of t he image will auto m atically be cropped. The factory set t ing is On . If you want to print the whole image , turn this s etting to Off . a Pr ess a or b t o choose[...]

Chapter 1 4 102 Scan to a me mory card or USB Flash m emory drive 14 Ente ring Sc a n mode 14 When y ou want to s can to a m emory card o r USB Flash memory drive, press ( Scan ). The L CD shows: Press a or b to choose Scan to Media . Press OK . If you are not connected to your computer only the Scan to Media selection will appear on the LCD. (See [...]

Pri nting phot os from a me mory card or USB Flash me mory driv e 103 14 g Do one of the following.  To c hange the file type, go to step h .  Press Mo no Start or Co l our Start to start scann ing without chan ging additional settings. h Pr ess a or b t o choose JPEG , PDF or TIFF . Pr ess OK . Note • If y ou chose colour in the resolution[...]

104 15 Printing photo s directly from a PictBridg e camera 15 Your Brother mach i ne supports the PictBridge s t andard, allowing yo u t o connect to a nd print pho t os di rectly f rom any PictBrid ge compatible d igital came r a . If your camera is using the USB Mass Storage standard, you can al s o prin t phot os from a digital camera without Pi[...]

Pri nting pho t os from a camer a 105 15 Pr inting Images 15 Note Remove an y memory cards or USB Flash mem ory drive from the machi ne before con nect ing a digital camera. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) o n the machi ne using the USB cable. 1 USB direct interf ace b Turn on the came[...]

Chapter 1 5 106 Printing photo s directly from a digital camera (with out PictBridge) 15 If your c amera supports the USB Ma s s Storage standard, you can conne ct your camera i n storage mode. This en abl es you t o print phot os from y our camera. If yo u would like to prin t phot os in PictBridge mode, see Printing phot os d irectly fr om a Pict[...]

Pri nting pho t os from a camer a 107 15 Understandin g the Error Mes sag es 15 Once y ou are familiar with the types of errors that can occur whil e you are printing from a camera, y ou can easily identify and troubl es hoot any problems.  Out of Memory This me s s age will appear i f you are working with images t hat are too large for the mac [...]

Chapter 1 5 108[...]

Section V Software V Software and Network fea tures 110[...]

110 16 The CD- ROM inc ludes the Software Us er’s Gui d e an d Net w o rk Us er ’s Gu ide f o r feat ur e s av aila ble when c onnec ted t o a c ompu ter (f or ex ample , prin ting and scan nin g). Th ese gui des have easy to use links that, w hen clicked , will take you direct ly to a parti cular sec tion. You can find in f ormation on these f[...]

Sectio n VI Appen dixes VI Safety and Legal 112 Troubleshooting and Routin e Maintenance 121 Menu and Features 148 Specifications 166 Glossary 182[...]

112 A Choosing a location A Put you r m achi ne on a flat, stable surface that is free of vibration and sho cks, such as a de sk. P ut the machine near a telephone so c ket and a s tandard grounded electrical socket. Choose a location whe r e t he temperature remains b et w een 1 0 ° C and 35 ° C. CAUTION • Avoid plac i ng y our machine i n a h[...]

Safety an d L egal 113 A To use the machine safely A Ple ase k eep these instructions for l ater reference and read them before attempting any main t enanc e. Note If t here are faxes i n the m achine's me m ory, you need t o print them or save t hem before y ou unplug the machi ne from the AC pow er outlet f or mo r e than 24 hours. (To print[...]

114 DO NOT put your han ds on the edg e of t he machine under the docum ent cover or the scanner cove r. Doin g this ma y cau s e in jury. DO NOT put your hands on the e dge of t he paper t ray under the output paper t ray c ove r . Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.[...]

Safety an d L egal 115 A DO NOT touch the area shade d i n the illu stration. Doi ng this may cause inj ury. When moving the machine you must l if t it f rom the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover. DO NOT use flamma ble substances or any type of spray [...]

116 WARNIN G • Use caut i on when installing or m odifying teleph one lines. Ne v er t ouch telephone wires or terminals that are not insulated unless t he telephone line has been unplugged at t he wall socket. Never i nstall telephone w iri ng during a lightning storm . Never install a t el ephone wall socket in a wet location. • This product [...]

Safety an d L egal 117 A 9 Use onl y the power cord supplied with this machine. 10 This product is equi pped with a 3-wire grounded p l ug, a plug hav i ng a t hi rd (grounde d) pin. This pl ug wil l only fit into a groun ded power outl et . This is a safety feat ure. I f you are un able to insert t he pl ug into the outlet, call your electrician t[...]

118 Warning - This m achine must be eart hed. A The wires in the mains lead are coloured in li ne with the foll owing code:  Green and Y el low: E arth  Blue: Neutral  Br ow n: Li ve If in any doubt, call a qualifi ed electricia n. LAN co nn ecti on A CAUTION DO NOT connect this product to a LAN connection that is subject to over-vol t age[...]

Safety an d L egal 119 A Legal lim itations fo r copy ing A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. T his me m orandum is intended to be a guide rather than a complete l ist. We suggest you check with relevant legal authorities if in doubt about a particular item or docum ent . The follo[...]

120 Trade mark s A The B rother logo is a registered trademark of Brother Indus tries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Fun c t ion Link is a registere d trademark of Brother I nt ernational C orporat ion. © 2 007 Brother I ndustries, L t d. All rig ht s res erv e d. Microsoft and Wind ows are registered tra[...]

121 B B Troubleshoo ting B If y ou think there is a prob lem with y our machine, c heck the chart belo w and foll ow the troubl es hooting tips. Most prob lems can be easily r eso l ved by yourself. If you need additional help, the Brother Sol ut i ons Center offers the lates t FAQs and troublesho ot ing tips. Visit us at http:// s o lutions.brothe[...]

122 Ch ara cters a nd lin es are st a cke d. Chec k t h e prin t i ng al ignme nt. (S ee Chec king the pri nt al ignm ent on p ag e 14 2.) Prin ted t ext or im ages a re s kewe d. Ma ke sur e the pape r is lo aded prope rly in the pape r tra y and the pa per si de gu ide is ad juste d co rrectl y. ( Se e Lo ad in g pape r and othe r m edia o n page[...]

Troub l es hooting and Rout ine Maint enanc e 123 B Printi ng Received Fa xes Difficulty Su ggesti ons Co nden sed p rint and white s tre aks ac ros s the p age or t he top an d bot t o m of se nten ces are c ut of f. You pr obably h ad a bad co nnec ti on , wi th st atic or i nterf ere nce on the t elep ho ne line . A sk th e ot her pa rty to s en[...]

124 Sending Faxes Difficulty Su gg es tion s Ca nn ot sen d a fax . Chec k all l in e cor d co nnecti ons. Mak e sure t hat t he Fa x k ey is i llumin ated. (See En teri n g Fa x mo de on pa ge 32.) Ask the oth er par ty to che ck that the receiv ing ma ch in e has pa per. Pr i nt th e T rans mission V e rifi ca tion Repor t and che ck for a n err [...]

Troub l es hooting and Rout ine Maint enanc e 125 B Copying Diff iculti es Difficulty Su ggesti ons Ca nnot mak e a c opy . M ake su re th at the Copy ke y is il lumi nated. (See Ent ering C o py mode o n page 80 .) Ver tic al st rea ks appear in copi es. If y ou see v ert ical stre ak s on copie s, cl ean t he scan ne r. ( See Cl eani ng th e sc a[...]

126 PhotoCapture Center ™ Dif fic ulties Difficulty Su gg es tion s Rem ova ble D isk does not work pr operl y. 1 Have you inst alled the Wi ndows ® 2 00 0 up da te? I f n ot, do t he fo llo wing: 1) Unpl ug the U SB ca bl e. 2) I nst all th e Wi ndow s ® 2 000 up da te us ing on e o f the f o ll owi ng met h ods .  Inst all MFL -Pro Suite f[...]

Troub l es hooting and Rout ine Maint enanc e 127 B Error message s B As with any soph i sticated office product, errors may occur. I f this happens, y our m achine identifies the error and show s an error message. The m ost c ommon error messages are sho wn below. You can correct most errors by yourself. If you need more help, t he Brother Solutio[...]

128 Ink E mpty One or more of the ink cartridge s is empt y. The machine wi l l stop all pri nt operati on s. While memory is avai l ab l e , bl ack and white faxes wil l be store d in the memory. If a sendi ng machine has a col our fax , the machi ne's ‘hands hake’ will ask tha t th e fax be sent as black and whi te. If t he s ending m a [...]

Troub l es hooting and Rout ine Maint enanc e 129 B No Pa per Fe d The mach ine is out of paper o r paper i s not proper ly l oaded in the paper tr ay. Do one of the foll owing:  Refill t he paper in th e paper tra y, and t hen pre ss Mono St art or Colour Start .  Remove the p aper and l oad it aga in and then pres s Mo n o St art or Colour [...]

130 Una ble to Init . XX The m ac hine h as a mec hanical probl em. — OR — A forei gn objec t such as a clip or ri pped pape r is in the machine. Open the scann er cover and remove any forei gn objects insi de t h e mac hine. I f the error message continue s, do one of the followi ng:  Disconn ect t he machi ne from the power f or several mi[...]

Troub l es hooting and Rout ine Maint enanc e 131 B Error an imat ion B Error animation displays step-by-step instructions when paper get s jammed or ink cartridges are emp t y. You can read the steps at y our own pace by pressing c to s ee the next st ep and d t o go bac kward. If you do not pre s s a k ey after 1 m inute the animation starts runn[...]

132 Transfe rring faxes to y our PC B You can transfer the faxes from your machine's m emory t o your PC. a Pre ss Sto p/ Exit to interrupt the error temporarily. b Make sure you have installed M FL-P ro Su ite on your PC, a nd then turn on PC FAX R eceiving on the P C. (For details se e PC- F AX receivi n g f or Wind ows ® in the Software Us[...]

Troub l es hooting and Rout ine Maint enanc e 133 B Document is ja mmed insi de the ADF unit B a Take out any paper f rom the ADF that is not j am med. b Lift the doc um ent cover. c Pull th e jammed document o ut to the left. d Close the document cover. e Pr ess Sto p/Exi t . Pr inte r j am o r pa per jam B Take out the j ammed pap er dependin g o[...]

134 CAUTION DO NO T p lac e t h e ja m clea r cov er fa ce do wn as sho w n in the illustration . Doin g this may dama ge t he co ver an d cau se p aper jams. d Put the J am Clear C over back on. Make sure t he cover is se t properl y. e Using both hands, use the plastic tabs on both sides of the machine to lift the sca nner cover (1) until it lock[...]

Troub l es hooting and Rout ine Maint enanc e 135 B g Push the p aper tray f i rmly back i nt o th e machine. Note Make s ure you pull out t he paper support until it clicks. Di al To ne detect ion B W hen you sen d a f ax automatically, by d efault y our mac hine w ill wa it for a fix ed amou nt of tim e before it st art s to dial the numb er. By [...]

136 Routine ma intenance B Rep laci ng t he ink c artri dg es B Your machine is equipped wit h an i nk dot counter. The ink do t counter au tomatically monitors t he level of ink in eac h of t he 4 cartridges. Wh en the machine detects an ink cartridge is running out of ink, the machine will tell you with a m essage on the LCD . The LCD will tell y[...]

Troub l es hooting and Rout ine Maint enanc e 137 B Note If the protective yellow caps come off when y ou ope n the bag, t he cartridge will not be dam aged. e Each colour has its own co rr e ct position. Insert the ink cartridge i n t he direction o f the arrow on t he label. f Lift the lock release le v er and push it until it c l icks, and then [...]

138 Brother multifunction machines are designed t o work with i nk of a particular spe cifica tion a nd w ill work t o a leve l of optimum performance whe n used with genuine Br other Branded i nk cartridges. Brother c annot guarantee t his optim um performance if ink or i nk cartridges of ot her specifications are used. B rother does no t therefor[...]

Troub l es hooting and Rout ine Maint enanc e 139 B Cl eanin g the s cann er B a Lift the d ocument cover (1). Clean the scanner glass (2) and t he wh it e pla s tic (3) with a soft lint-free c l oth moist ened with a no n-fl amm abl e gl ass c l eaner. b In the AD F unit, clean t he white bar (1) and th e glass strip (2) with a lint-free cloth moi[...]

140 Cl eani ng the pa per pic k-up rolle r B a Pull the paper tray c o mpletely out of the machine. b Unplug the machine from the el ectrical socket and remove the Jam Clear Cover (1). CAUTION DO NO T p lac e t h e ja m clea r cov er fa ce do wn as sho w n in the illustration . Doin g this may dama ge t he co ver an d cau se p aper jams. c Clean th[...]

Troub l es hooting and Rout ine Maint enanc e 141 B a Do one of the following:  (MFC-680CN) Press Ink Ma nagement and go t o ste p c .  (MFC-885CW ) Press Men u . b (MFC-885CW ) Press a or b to choose Ink . Pr ess OK . c Pr ess a or b t o choose Cleaning . Pr ess OK . d Pr ess a or b t o choose Black , Color or All . Pr ess OK . The m achi ne[...]

142 k Pre ss Sto p/ Exit . If you repeat this procedure at least fi ve times and the print quali t y is still poo r, replace the ink cartridge for t he clogged colour. After replacing t he in k cartridge, check the print quali t y. If the problem still exists, repeat t he cleaning and test print procedures a t least five times f or the new ink cart[...]

Troub l es hooting and Rout ine Maint enanc e 143 B Ch ecki ng the ink v olum e B Althoug h an ink volume icon appea r s on t he LCD, you can use the Ink Managem ent ke y or Me n u , a or b ke y s to see a large graph show ing t he ink that i s left in each cartridge. a Do one of the following:  (MFC-680CN) Press Ink Ma nagement and go t o ste p[...]

144 Install ing the handset and handset cr adl e B a Remove the side cover. Note If you cannot op en the c over with your hand, use a coi n to open it. b Align the recessed arrows on the cradle with those on the machine, and then slide the c radle toward t he f ront of the mach ine un t il i t cl icks int o p lac e. c Connect the curled handset cor[...]

Troub l es hooting and Rout ine Maint enanc e 145 B Machine Information B Ch ecki ng the seria l numb er B You can see t he machine’s serial number on the LCD. a Pr ess Me n u . b Pr ess a or b to choose Machine Info. . Pr ess OK . c Pr ess a or b to choose Serial No. . Pr ess OK . d Pr ess Sto p/Exi t . Packing a nd shippi ng the mach ine B W he[...]

146 CAUTION If you are not ab le to find t he y el low protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective part or the i nk cartridges in pos it ion. Ship ping without them w ill cause da mage to y our m achine and may vo id yo ur wa rr ant y. d Unplug the [...]

Troub l es hooting and Rout ine Maint enanc e 147 B k Pack the printed materials in the original carton as shown in th e illustration. Do not pa c k th e used in k cartridges i n the cart on. MFC-680CN B MFC-885CW B l Close the carton and tape i t shut.[...]

148 C On-scre en programmin g C Your machi ne i s designed to be easy to use with LCD on-screen pro gram ming usin g the menu keys . User-friendly programming h elps you take full advantage of all the menu sele ctio ns your machi ne has to offer. Since your programming is done on t he LCD, we have created step-by-step on-sc reen instructions to hel[...]

Menu a nd Feature s 149 C Menu t able C The me nu t able will hel p you understand the menu s el ections and options that are found in the machin e's programs. T he factory set t ings are shown in Bold with an asterisk. Menu ( ) Leve l1 Lev el2 Level3 Op tions D escrip tions Pag e General Setup Mode Timer — Off 0Sec 30Secs 1Min 2Mins * 5Mins[...]

150 General Setup (Con ti nued) P.Save Set ting — Fax Receive:On * Fa x Rec ei ve: Of f Cus t o mizes t h e Pow e r Sav e key no t to re ceiv e f axe s in pow er save mo de. 21 LCD Settings LCD Contrast Light Med * Dark Ad jus ts the co ntr ast of th e LCD. 25 Backlight Light * Dark Yo u can ad just the bri ghtnes s of t he L CD bac klig ht. 25 D[...]

Menu a nd Feature s 151 C Fax Setup Receive Ring Delay Ring Delay 0 1 2 * 3 4 5 6 7 8 (E xam pl e fo r t h e U K) Set s th e n umber of rin gs befo re the mach in e ans wer s i n Fax Only or Fa x/ Te l mode . 41 Toll Saver On Off * Cost sav ing fea ture: the ma chine r ings 2 t im es if there ar e m essag es and 4 t im es i f t her e ar e no me ssa[...]

152 Fax (Con ti nued) Report Set ting XMIT Report On On+Image Off * Off+Image Init ial s etup for Tr ansmiss ion Verific ation Rep ort and Fax Jo urnal Report. 74 Jo urnal Pe riod Off Every 50 Faxes * Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days 74 Advanced Fax Operation Fo rwar d/Sto re Off * Fax Forward Fax Storage Fax Pr[...]

Menu a nd Feature s 153 C LAN menu Fax (Co nti nued) Miscellaneous (C on tinu ed) Caller ID (U .K. an d I relan d onl y) On * Off Display ID Print Report V iew or pri nt a list of the last 30 Cal le r I Ds st ored in the me mory. 46 LAN Se e the tab le belo w Leve l1 Leve l2 Level3 L evel4 Opt ions Descr iptions LAN (MFC-680CN onl y) TCP/IP BOOT Me[...]

154 LAN (MFC-680CN only ) (Con ti nued) TCP/IP (Con ti nued) DNS Server — ( Primary ) 000.000.000.000 ( Secondary ) 000.000.000.000 Spec ifies th e IP add ress of th e pr imary or s econd ary se rver. APIPA — On * Off Au tomat icall y al loca tes t he IP add ress f rom th e lin k-loc al ad dre ss ra nge. Setup Misc. Ethernet — Auto * 100B-FD [...]

Menu a nd Feature s 155 C LAN (MFC-8 8 5CW onl y) (Co nti nued) Wired LAN (Co nti nued) TCP/IP (Con ti nued) WINS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 S pe cifie s th e IP addr ess of the prim ary or secon dary server . DNS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 S pe cifie s th e IP addr ess of the prim[...]

156 LAN (MFC-8 8 5CW only ) (Con ti nued) WLAN (Con ti nued) TCP/IP (Co nti nued ) WINS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 Sp eci fies t he IP addr e ss of the pr ima ry or seco ndary serv er. DNS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 Sp eci fies t he IP addr e ss of the pr ima ry or seco ndary serv [...]

Menu a nd Feature s 157 C Men u ( ) (continued) Leve l1 Lev el2 L evel3 O ption s Des cription s Page Print Reports XMIT Verify — — Prin ts th ese lis ts a n d re po rt s. 75 Help List —— Quick Dial —— Fax Journal —— User Settings —— Network Config —— Machine Info. Serial No. — — Le ts yo u chec k the se rial num ber of [...]

158 Fax ( ) Leve l1 Level2 Lev el3 Optio ns Desc riptions Page Fa x Res olu tion —— Standard * Fine S.Fine Photo Sets the r e sol u tion for outg oing fa xes. 36 Contrast —— Auto * Light Dark Ch ange s the lig htn ess or dar kn ess of fa xes you sen d. 35 Speed Dial Search — Al phabetical Order Numerical Order Yo u can dial by pre ssin g [...]

Menu a nd Feature s 159 C Scan ( ) Polled TX —— Standard Secure Off * Set s up the do cumen t on your m a c hine to be re trie ved b y an othe r fa x mach ine . 78 Polling RX —— Standard Secure Timer Off * Set s up yo ur ma chine t o poll anot her f a x ma chine . 76 Overseas Mode —— On Off * If yo u ar e ha ving d iff iculty send ing f[...]

160 Copy ( ) Leve l1 Level2 Lev el3 Optio ns De scrip tions Page Quality —— Fast Normal * Best Choo se th e Cop y reso lutio n f or your t ype of doc umen t. 81 E nlarg e/Red uce —— 50% 69% A4 i A5 78% LGL i LTR 83% LGL i A4 93% A4 i LTR 97% LTR i A4 100% * 104% EXE i LTR 142% A5 i A4 18 6%10 x15 cm i LT R 1 98 % 10x 15 cm i A4 200% C us to[...]

Menu a nd Feature s 161 C RED Adjust — Adju st s the a mou nt of Red in c opies . 84 GREEN Adjust — Ad justs t he amou nt of Gr een in co pies. BLUE Adjust — Adju st s th e amou nt of Blue in c opies . Stack/Sort —— Stack * Sort Yo u ca n ch oo se to s tack or s ort multip le cop ie s. 83 Page Layout —— Off(1 in 1) * 2i n1( P ) 2i n1([...]

162 Photo Captu re ( ) Leve l1 Level2 Lev el3 Optio ns De scrip tions Page View Photo(s) — — See t he pr int setti ngs in the fo llowi ng tabl e. You ca n p revi ew your phot os o n t he LC D. 91 Print Index Paper Type — Pl ain Paper * Inkjet Paper Brother Photo Other Photo Y ou c an pr int a thum bnai l page. 92 Paper Size — Letter A4 * Pr[...]

Menu a nd Feature s 163 C Prin t Set t in gs Opti on1 Opt ion2 Opti on3 Op tion4 De scripti ons Pa ge Print Quality Normal Photo * — — Ch oose the pri nt qu ality . 9 9 Paper Type Plai n Paper Inkjet Paper Brother Photo Other Photo * — — Ch oose th e pa per ty pe. 9 9 Paper Size A4 10x15cm * 13x18cm Letter (W hen A 4 or Let ter is c hosen )[...]

164 Cropping On * Off — — Cro ps t h e i mag e ar ound t he marg in to fit the pape r size o r p rin t s iz e. T u r n th i s featu re of f if you want to pr int wh ol e im ag es o r pre ven t unwa nted cr oppi ng. 101 Borderless On * Off — — Ex pand s the pr inta ble ar ea to fit th e edges o f the pap er. 101 S et Ne w Def au lt Yes No ?[...]

Menu a nd Feature s 165 C Enter i n g Text C W hen you a r e setting cert ain menu selec t ions, s u ch as the Station I D, you may need to e nter text i nto the ma c hine. Most dial pad k eys have three or four lette r s printed on keys. The keys for 0 , # and l d o not have printe d l etters be cause they are used for speci al characters. By pres[...]

166 D Gen eral D Specification s D Memory Cap acity 32 M B AD F (a u tom at ic do cum en t feeder) Recomm ended en v ironment for best results: Up t o 10 pa ges Tem perat ure: 20 ° C - 3 0 ° C Hum idi t y: 50 % - 7 0 % Pape r : [80 g/m 2 ] A4 or Le tter size Pap er Tray 10 0 Sheets [80 g/ m 2 ] Pri n t er Ty pe Ink Jet Print Method Mono: Colour: [...]

Specif icati on s 167 D 1 T his de pend s on prin ting co nditi ons. Dimension ( MFC-680CN) D (M F C-8 85 CW ) D Weig h t MFC-680CN 8.5 kg MFC-885CW 8.6 kg Noise Operating: 50 dB or less 1 Te mpera t ure Operat i ng: Best Print Qu ality: 10 to 35 ° C 20 to 33 ° C Humidity Operating: Best Print Qu ality: 20 t o 80% (without condensat i on) 20 t o [...]

168 Print media D 1 Use onl y t ran sparen cies re commen de d for in kj et pr inti ng. 2 For gl oss y pa pe r or tra n s parenc ies, we r eco mmend r e movi ng prin ted pag es from th e ou tput pa pe r tr a y imm ed iate ly aft e r they exi t the ma chine t o avoi d smudg ing. 3 See Pa pe r typ e and si ze fo r e ach op era tion o n page 13 . Pap [...]

Specif icati on s 169 D Fax D Compat ibil ity ITU-T Grou p 3 Co ding Sys tem MH/ MR/MMR/JPEG Mod em Speed A ut omatic Fal l back 14400 bp s Document S iz e ADF Wid t h: 1 48 m m to 215.9 mm ADF Height: 14 8 mm t o 355.6 mm Scanner Glass Widt h: M ax. 215.9 mm Scanner Glass Height : Max. 297 mm Sca nning W idth 208 m m Prin ti ng W idth 204 mm Greys[...]

170 1 Black & White on ly 2 ‘ Pages ’ ref ers to th e ‘Br oth er S tand ard C hart No. 1’ ( a ty pica l bu sine ss l etter, Sta nda rd r esol ution , MM R cod e) . Sp ecif icat ions and print ed m ate rials are subj ect to chan ge wi thout pr ior no ti ce. 3 ‘P a ges ’ refe rs to the ‘ITU -T Te s t C hart # 1’ (a ty pical b usi [...]

Specif icati on s 171 D Digital TAD D TA D Yes ICM R ecor din g Ti me Max. 29 minu t es / Max. 99 mess ages (Max.180 sec s / 1 me s s age) Toll Saver Ye s Recordin g Con versati on (MFC-680CN only) Yes OGM Ye s OG M Reco rding Tim e 20 secs[...]

172 Digita l Cor dless H a ndse t (MF C-885C W only) D Cordle s s hands et (BCL-D20) D Ba tter y D Fre quency 1. 9 GHz Sta ndard DECT ™ Multi Handset Capability Up to 4 han dsets Dimensio ns We ig ht (in clu di ng ba tt er y) 149 g LCD (liquid crystal displ ay) 16 - D igit, 3-Li ne (+1-Line for Pict), Backlit (Orange) Char ge Indi cator Ye s ( LE[...]

Specif icati on s 173 D Copy D 1 B ased o n B rother s tandar d patte rn (Fa st mod e/Stack Copy ). Cop y spee ds vary with the co mplexi ty of th e docu ment. Colour / Monochro me Yes/ Yes Document S iz e ADF Wid t h: 1 48 m m to 215.9 mm ADF Height: 14 8 mm t o 355.6 mm Scanner Glass Widt h: Max. 215.9 mm Scanner Glass Height : Max. 297 mm Copy W[...]

174 PhotoCapture Ce nter™ D 1 Mem or y ca rds, adap ter s an d USB Flas h m emor y dri ve ar e n ot in clud ed. 2 Sec ureDig ital ( SD&MM C) : 16 M B to 2GB Sec ureDig i tal High Ca pacity (SDH C) : 4GB t o 8GB 3 xD- Pic t u re Ca rd™ Conv enti onal Card f rom 1 6MB t o 51 2MB xD- Picture Card™ Type M from 25 6MB to 2GB xD- Picture Card?[...]

Specif icati on s 175 D PictBridge D Compat ibil ity S up ports the Camera & Imaging Products Associ at ion PictBridge standard CIPA DC-001. VIsi t http:// www . cipa.j p/p ictb ri dge for more info rm ati on. Interface USB direct interface[...]

176 Scanner D 1 Wind ows ® XP in t his U se r’s G uide incl udes Wind ows ® XP Home Ed i tio n , Windo ws ® XP Pr ofessi onal , an d Win dow s ® XP Pr of es si on al x64 Editi on. 2 Maxi mum 1200 × 120 0 dpi s can ni ng whe n usin g t he WI A D ri ver for Wi n dows ® X P an d Wi ndow s Vi sta™ (res olu tion up t o 1920 0 × 192 00 dp i ca[...]

Specif icati on s 177 D Printer D 1 B ased on B rothe r s tanda rd pa tte rn. A 4 size in dr aft mod e. 2 When y ou set th e Bord erl ess fe atur e to On. 3 Se e Paper type and si ze fo r e ach oper a tion on pa ge 13. Prin ter Dr ive r Wi ndows ® 2000 Prof essional/XP/XP Professional x 64 Edition/Win dows Vista™ driver support i ng Brother Nati[...]

178 Interfa ces D 1 You r ma chine h as a f u ll- speed USB 2. 0 int e rfa ce. Thi s int erf ace is comp ati ble wi t h Hi- Spe ed USB 2. 0; ho wever , the max imu m da ta tr ans fer r ate wil l b e 12 M bits /s. Th e ma chin e ca n als o be conn ecte d to a com pute r th at ha s a US B 1.1 int erfac e. 2 Thi r d party US B po r t s are no t sup po[...]

Specif icati on s 179 D Comput er requi remen ts D SUPPORTED O PE RATING S Y STEMS AND SOFTWARE FUNCTIONS Operati n g S ystems Supp orted Func t ion s Interface Minimum Proces so r Recomm ended RAM Req ui re d Har d D is k Space Windows ®1 ,5 2000 Profes s ional Printing, PC-F AX 4 Scanning, Rem ovable Disk 3 USB 10/100 BASE -TX Wirel ess 802.11 b[...]

180 Consumab le items D In k The machine uses in dividual Black, Yellow, Cyan and Magent a in k cartridges that are separate from the print head assembly. Service Li f e of Ink Cartri dge Repl acement Ink Cartridges The f i rst time you install the ink cart ridges t he machine will use extra ink to fill the ink delivery tubes. This is a one-time pr[...]

Specif icati on s 181 D Network (LAN) D 1 See t he Comp uter Req uirem ents cha rt on page 1 79 . 2 If you requ ire mor e adv anc ed prin ter man ag eme nt, use the la test B rot her BRA dmi n Pr of es sion al ut ilit y versi on that is av ailable as a down load fr om h ttp://so lutio ns.brot her.c om . LA N You can connect your machine to a networ[...]

182 E This is a co mprehensiv e list of f eatures and t e rms t hat appear in Brother m anuals. A vailabilit y of these features depend s on t he model you purchased. Glossary E ADF (au tomatic docum ent feed er) The doc um ent can be placed in the ADF and s canned on e page a t a t ime autom aticall y. Auto Reduction Reduces the siz e of incoming [...]

Gl o s sar y 183 E EC M (Err or C orrectio n M ode) Detects errors durin g fax transmi ssio n and res ends the pages of the fax th at had an error. Ext ensio n teleph one A t elephon e using the same li ne as your fax but plugged into a separate wall socket . Exter n al telephon e A TAD (telephone answerin g d ev ice) or tele phone t h at is c onne[...]

184 Out o f Paper Reception Receiv es faxe s into t he mach ine's mem ory wh en the machine is out of paper. Overseas Mod e Makes temporary cha nges to t he fax tones t o accommodate noise and sta t ic on overseas telephone lines. Pau se Allows you t o place a 3. 5 second delay in the dial ling sequence stored on Speed Dial n umbers. Press Red[...]

Gl o s sar y 185 E Sp eed Dial A pre-programmed n umber for e asy dialling. You must press Sp eed Di al , th e two digit code, and Mo no St art or Co lour St art to start the dia lling p roces s. Stan dard resoluti o n 203 × 97 dpi. It is used for regular size text and quickest trans missio n. St ation ID The stored informati on t hat appears on t[...]

In dex 186 F A Acces s codes, storing and dialling .. .. ..... .. 60 ADF (autom at ic document f eeder) .. .. 10 , 32 Answering machine (TAD) .. ... .. .. ..... ..... .. ..49 connecting ... .. ... .. .. ..... ..... .. ... .. .. ... .. .. ..... .. 50 Apple ® Ma cinto sh ® See Softwa r e User's G ui de on the CD-ROM. .... ....... ..... .. ... [...]

187 F E Envel opes .. .. ... .... ..... ... .. .. ... .. .13 , 14 , 17 , 18 Error messages on LCD . ... .... ..... .. ... .. ... . 127 Comm. Error .. .. ... ..... .... ... .. .. ... .. .. ... .. ....127 In k Emp ty .. ... .. .. ... .. ... .. ..... .... ... .. .. ... .. ... . 128 Near Empty .... .. ... .. ... .. .. ..... ..... .. .. ... .. ... . 128[...]

188 J Jams document .. .... ..... ..... .. ... .. .. ... .. .. ..... ..... .. 13 2 paper .... ..... .. .. ... .. ..... ..... .. .. ... .. .. ... .. ..... .. 132 L LCD (liquid crystal displ ay) . ....... ..... .. ... .. 14 8 Brightness . .... ... .... ..... ... .. .. ... .. .. ... .... 2 5 , 27 Contrast .... .... ... .. .. ... .. ..... ..... .. .. .[...]

189 F Pr int ing all p hot os .... ..... .. ... .. .. ..... ..... .. .. ... .. ... .. . 96 index .... ..... .. .. ... .. ... .. .. ..... ..... .. .. ... .. ... .. . 92 photos .... ... .. .. ... ..... .... ... .. .. ... .. .. ... .. ..... . 92 Sc an to memory card . .. ... .. .. ... .. ..... ..... . 102 Sc an to US B flas h memo ry . ..... .. ... ..[...]

190 T TAD (telephon e an s wering device), external ..... ....... ..... .. ... .. ... .. .. ... .. ..... .... 39 , 49 connecting ... .. ... .. .. ..... ..... .. ... .. .. ... .. .. 49 , 50 receive m ode ..... ..... .. ... .. .. ... .... ..... .. ... .. ..39 re co rd ing (O GM ) ..... ..... .. .. ... .. ..... .... ... .. ..50 TAD mode a conversat i [...]

Vi sit us on the World W ide W eb http: //www. brother .com This machi ne is appr oved for use i n the c ountry of p urchase o nly. Local Brothe r c om p ani es or t hei r dealer s will only suppo rt m achin es purchsed in the ir own count ries. UK/I RE/GEN/ SAF[...]